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HomeMy WebLinkAboutMinutes - January 20, 2015 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 20, 2015 — 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 East Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. Call to Order ROLL CALL: Roll call was taken by City Clerk Cornejo. Councilmember Macias joined the meeting Roll Call at 6:57 P.M., after roll call. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Also Present Elected Officials: City Clerk Cornejo. Staff Members: Interim City Manager Penman, City Attorney Priest, Interim Human Resources Director St. Peter, Public Information Officer Quiroz, Assistant/Deputy City Clerk Hernandez. CEREMONIAL Ceremonial Oaths of Office were administered to the following Police Department Personnel: Police Captain Steve Hunt, was administered by Mayor Rocha. Lieutenant Sam Fleming, was administered by Mayor Pro -tem Gonzales. Sergeant Terry Smith, was administered by Councilmember Alvarez. Corporal Nick Covarrubias, was administered by Councilmember Carrillo. Officer Anthony Conwell, was administered by Mayor Pro -tem Gonzales. Officer Rubia Rivas, was administered by Councilmember Alvarez. CLOSED SESSION Closed Session The City Council Recessed to closed session at 7:00 P.M. to discuss the following: 1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Pursuant to Anticipated California Government Code, Section 54956.9(d)(2). Litigation Claim from Azusa Unified School District (Claim Number: I4-35) Regarding School Impact AUSD Claim Fees/Community Facilities District (CFD) Expenditures: I Potential Case. No. 14-35 2. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Labor Negot Code, Section 54957.6. ACEA, CAPP, CityNegotiator: Theresa St. Peter, Interim Human Resources Director AMMA, Exec Organizations: ACEA (Azusa City Employee Association), CAPP (Civilian Association of Mngmnt Police Personnel), AMMA (Azusa Middle Management Association) and Executive Management Employees (Unrepresented). The City Council reconvened at 7:36 P.M.; City Attorney Priest announced that there was no City Attorney reportable action taken in Closed. Report REGULAR MEETING Regular Mtg Mayor Rocha called the meeting to order at 7:36 P.M. Call to Order ROLL CALL: Roll call was taken by City Clerk Cornejo. Roll Call PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS ALVAREZ , ROCHA ABSENT: COUNCILMEMBERS: NONE C ALSO PRESENT Elected Officials: City Treasurer Vasquez, City Clerk Cornejo. Staff Members: Interim City Manager Penman, City Attorney Priest, Police Chief Gonzalez, Finance Director Paragas, City Engineer/Interim Public Works Director Bobadilla, Economic and Community Development Director Christiansen, Utilities Director Morrow, Public Information Officer Quiroz, Assistant/Deputy City Clerk Hernandez. Pledge to the flag was led by Mr. and Mrs. Norm and Pat Klems. Invocation was given by Reverend LeRoy, First Assembly of God Church PUBLIC PARTICIPATION Also Present Flag Salute Invocation Public Part Ms. Pat Klemz addressed the Council stating that the League of Women Voters submitted an P. Klemz application to rent the Auditorium, on February 3, 2015, to hold a Candidate's form and requested that Comments the fees associated with the rental be waived; she invited everyone to the Princess Azusa and the Orphans Play, and the Earth Day Art Contest, both events on March 25, 2015, at the Azusa Women's Club. Mses Jennifer Hicks, Executive Director, and Alicia Ayala, Community Lead, for Neighborhood J. Hicks and A. Homework House, addressed the meeting to give Council an update on the program, and thank them Ayala Comment for their support through the Community Development Block Program (CDBG) allocations. Ms. Barbara Dickerson, Boardmember for the Citrus College Board of Trustees, addressed the Council B. Dickerson to announce the 110th Anniversary of Citrus College, and she gave an update on the College's Comments activities and students accomplishments. Mr. Jorge V. Rosales addressed the meeting regarding Item C-1, the City Manager's contract, stating J. Rosales that he conducted a research with the Orange County Registrar regarding Mr. Troy Buttzloff; he Comments further welcomed him to Azusa. Mr. Steven Castro, Chamber of Commerce Chief Executive Officer, addressed the meeting to invite S. Castro everyone to the Candidates Forum, February 3, 2015, 7:00 P.M., in the Azusa Auditorium; the State of Comments the City Address, February 12, 2015, 7:30 A.M., in the Azusa Woman's Club; and the Santa Anita Day at the Races Fundraiser, March 8, 2015, at the Santa Anita Race Track in the City of Arcadia. Mr. Robert Donnelson addressed the Council regarding a shooting that took place on January 16, R. Donnelson 2015, at Russell St. near Azusa Ave., which resulted in the death of an individual; he stated that the Comments street has poor lighting and requested that one of the existing utility lights be repaired and an additional light pole be installed. Interim City Manager Penman addressed the public participation requests made: the request to waive D. Penman the auditorium fees was an action item that was required to be posted on the agenda 72 hours prior to Comments the meeting, if the item was of subsequent need, it could be placed on the agenda for consideration by a 4/5 vote of the Council, Mayor Rocha suggested that the item be placed on the Special Meeting Agenda on January 26, 2015; the request to fund the Homework House project was included in the CDBG Public Hearing Item for consideration; he will meet with the Utilities Director to discuss additional street lighting on Russell St. REPORTS UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rprts/Update Moved by Councilmber Carrillo, seconded by Councilmember Alvarez to approve a request from $200 Sponsor Mayor Rocha, for a $200.00 sponsorship for 4 Charles Lee Elementary School 4th grade classrooms to Lee School go on a fieldtrip to San Juan Capistrano in February 2015, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE Councilmember Macias expressed his condolences to the family of the gentleman who was killed on U. Macias Russell St. near Azusa Ave.; he wished his friend Tarry Harbin a Happy Birthday. Comments Councilmember Alvarez stated that the lighting by the Edgewood Shopping Center is poor and needs E. Alvarez to be improved; he thanked the Human Relations Commission (HRC) and everyone who assisted in Comments putting together the Hands Across Azusa Event on January 18, 2015. Mayor Rocha thanked the HRC for putting together the Hands Across Azusa Event; he stated that J. Rocha artist Jose, together with the High School Students, proposed to paint one of the murals behind City Comments Hall; he requested that staff provide a report on animal licensing at the next Council Meeting; he invited everyone to assist in replacing 12 trees on Russell Street, on February 7, 2015, 8:00 A.M.; he asked to keep service men and women in daily prayers. 01/20/2015 PAGE TWO SCHEDULEDITEMS EMPLOYMENT AGREEMENT FOR CITY MANAGER — TROY BUTZLAFF Interim City Manager Penman introduced the item regarding the employment agreement with Mr. Troy Butzlaff for the City Manager position; the City conducted an extensive recruitment that ended on November 6, 2014, for which 38 applications were received; the City Council conducted a study session to screen the applications and interview the top 5 most qualified candidates, from that group Mr. Butzlaff emerged as the leading candidate; he has over 20 years of municipal experience and has served as the City Administrator for the City of Placentia since May 2008; he has previous experience with other cities in the Coachella Valley serving in administrative capacities; it is a 3 year agreement with an option for renewal for two additional I year periods; some of the key elements of the 'agreement included: annual salary $198,500.00, the City's contribution to his benefit plan $1,100.00, which is $240 less than any other city employee, he will be the only employee paying his full employee PERS of 7%; per month, he will receive $580.00 deferred compensation, $500.00 vehicle allowance, and $250.00 technology allowance (he will provide his own electronic devices); he will receive an initial credit of 40 hours sick leave and some additional vacation time, the City will provide him a $1,000.00 refund should he chooses to move into the City; he declined to receive any accumulated sick time payoff at the time he decides to separate from the City. City Attorney Priest noted some non -substantive changes made after posting the of the agenda, which included clarification on Section 3.3 Health and Medical Benefits regarding the Flexible Plan, which will be $1,100.00 per month; clarification to Section 3.12 Administrative Leave, there will be a credit of 80 hours allowed per year, but only a certain portion can be cashed out, and the balance will not roll over; Section 4, general clean up on the wording that adds responsibility to the City Manager to remind the Council of his evaluation; clarification on the wording on page 9, should Council choose to terminate his agreement prior to the 3 years, it will not be considered a termination, and he will finish the 3 years term of the agreement. Mr. Troy Butzlaff introduced himself stating that he is a 25 year veteran of public service having served in the Cities of Diamond Bar, Indian Wells, Palm Springs and Placentia; he looks forward to the opportunity to work in Azusa and apply his skills; he thanked the Council for their confidence in him, to help them meet their goals to improve the City to be the best possible City and looks forward to working together with them and staff to achieve those goals; his tentative starting date will be February 17, 2015. Sched Items D. Penman Introduces City Manager Contract T. Butzlaff J. Priest Comments T. Butzlaff Comments 'Moved by Councilmember Carrillo, seconded by Mayor Pro -tem Gonzales, to approve the Approve CM Employment Agreement with Troy Butzlaff as City Manager for the City of Azusa, subject to any Employment non -substantive changes made by the City Attorney and the Interim City Manager, by the following Agreement vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE PUBLIC HEARING — COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FISCAL YEAR CDBG Public (FY) 2015/16 ADOPTION OF RESOLUTION APPROVING THE 41ST YEAR CDBG PROGRAM. Hearing Community Development Director Christiansen introduced the item stating that Azusa is not a jurisdiction that receives funds directly from the federal government, but through an allocation from the Los Angeles County Community Development Commission (LACDC); for FY 2015/16 Azusa will receive approximately $426,613.00, some adjustments may be made by LACDC in May or early June 2015, which typically result in a reduction of funds; notification was given to the public 30 days prior to the Hearing; the same programs that were funded in FY 2014/15 filed applications; the minimum allowed to be allocated to programs is $10,000; the City receives 15% of the allocation for public service projects; a total $93,202 was left over from the FY 2014/15 as the Backstop and Fencing Project at Gladstone Park was denied by the LACDC after Council had approved the project; the left over amount can be carried over to FY 2016/17 to continue with the Sidewalk Improvement Project, which was not included this year, as staff is in the process of conducting a sidewalk program of approximately $250,000 from the FY 2014/15 CDGB allocation. The applications received and staff recommendations were the following: Program and amount requested: Single Family Rehabilitation $194,400 Code Enforcement Program $86,308 Public Works Sidewalk Improvement Parks and Recreation for afterschool program $65,380 Home Work House Program $10,000 Senior Nutrition Site Manager $16,622 Senior Referral and Case Manager, managed by: Santa Anita Family Services $16,000 01/20/2015 PAGE THREE Staff Funds Recommended: Full funding Full funding No funding $33,991 Full funding $10,000 $10,000 K. Christiansen Introduced Item Allocations Requested Councilmember Alvarez suggested to specify a project for the roll over amount, so that it does not Discussion show as unspecified; Community Development Director Christiansen responded that as long as staff identifies the potential use of the roll over amount on the staff report, the LACDC will accept the roll over, this would avoid a large amount of documentation for an allocation that will not be used, and in addition the roll over allocation will be available for any other project that the Council deems necessary. Mayor Rocha declared the Hearing open; City Clerk Cornejo read the affidavit of proof of publication Hrg Open published on December 15, 2014, in the San Gabriel Valley Tribune. Ms. Jennifer Clark, Program Manager for Santa Anita Family Services, addressed the Hearing stating that Ms. Doris Brochu, Case Manager at the Senior Center, who works under this program, has 'provided services to the Seniors and Disabled adults in Azusa for nearly two decades; she gave additional information on the program, and stated that this year they are requesting additional funding as the program has grown and has faced problems; she thanked the Council for the current year's funding and requested that Council consider its continued support. Moved by Mayor Pro -tem Gonzales, seconded by Councilmember Carrillo, to close the Public Close Hearing Hearing, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE Mayor Pro -tem Gonzales offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE Reso 2015-C3 STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND SELECTING PROJECTS CDBG Projects FOR FUNDING FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR Awards FISCAL YEAR 2015-16. Moved by Mayor Pro -tem Gonzales, seconded by Councilmember Carrillo, to waive further reading and adopt Resolution No. 2015-C3, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE 'PUBLIC HEARING - AN APPLICATION TO CONDUCT A MARATHON AND A HALF - MARATHON FOOTRACE IN 2015 AND AGAIN IN 2016 (REVEL CANYON CITY 2015 MARATHON & REVEL CANYON CITY 2016 MARATHON) THROUGH THE CITY OF AZUSA. APPLICANT: BROOKSEE, LLC. The project was exempt from the California Environmental Quality Act (CEQA) per Section 15061(b)(3) general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The proposed project marathons will be conducted on existing public streets during the day without the expectation that they will have a significant effect on the environment. Community Development Director Christiansen presented the Item stating that the application was for a two year contract to allow the Revel Canyon City Marathon to occur in years 2015 and 2016; 2014 was the first year that the Marathon was held in Azusa, and the community benefited from the event, and for every participant that registered, $2.00 were given to the Parks and Recreation Department for their various programs; there may be changes on the route due to the Gold Line being in operation at that time, and staff will present any changes to the Council; it is anticipated that the participation will grow to approximately 3,500 to 5,000 participants. Pub Hearing 2015 & 2016 Canyon City Marathon K. Christiansen Introduced Item Mayor Rocha declared the Hearing open; City Clerk Cornejo read the affidavit of proof of publication Hearing Open published on January 2, 2015, in the San Gabriel Valley Tribune, Ms. Nicole Luque, Brooksee Marathon Race Director, addressed the Hearing responding to N. Luque Councilmember Carrillo's question stating at the last marathon, they attempted to have the Expo in Addressed Azusa, but were not able to find a large enough facility for the event, the Armory was approached for Hearing 'the use of their facility, but the facility was not available for that day; she has now reached the Armory and the local Colleges to find out if they can accommodate them this year, so that the Expo can be held in Azusa; she responded to comments made by Mayor Pro -tem Gonzales and Mayor Rocha stating that they will reach out to the City's non-profit organizations prior to the event, to offer them the left over donated food, and additional recycle bins will be placed; she further stated that they are happy to be back to Azusa and thanked the Council for their consideration. Police Chief Gonzalez responded to a question posed by Councilmember Macias stating that the last S. Gonzalez marathon was a fantastic event; there was excess police services as he wanted to ensure that they had Comments all their basis covered; he recognized that they can make adjustments to improve the police coverage in the City and reduce some of the cost to the vendor; there were some problems in the north area that were handled by the CHP and that they will reconcile for the next marathon. 01/20/2015 PAGE FOUR Moved by Councilmember Carrillo, seconded by Councilmember Macias, to close the Public Hearing, Hearing Closed by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE Moved by Councilmember Macias, seconded by Mayor Pro -tem Gonzales, to approve the application Approve for the REVEL Canyon City 2015 and 2016 Marathons, by the following vote of the Council: 2015 & 2016 Canyon City YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA Marathon NOES: COUNCILMEMBERS: NONE 'CONSENT CALENDAR: Moved by Mayor Pro -tem Gonzales, seconded by Councilmember Consent Macias, to approve Consent Calendar Items D-1 to D-7, by the following vote of the Council: Calendar YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE 1. The minutes 6f the regular meeting of January 5, 2015, were approved as written. Minutes 2. Resolution No. 2015-C4 was adopted and entitled: Reso 2015-C4 Warrants A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules H.R. Action and applicable Memorandum of Understanding(s), were approved as follows: Item Merit Increase and or Regular Appointments: C. Davis, Street Maintenance Worker III; J. Georgino, Building Inspector; P. Adama, Field Service Supervisor. New Appointments: S. Eufracio, Office Specialist 1; Y. Rivera, Office Specialist I. 4. The Janitorial Services Specifications were approved, and staff was authorized solicit bids for the Plans & Specs City-wide Janitorial Services. Janitorial Svcs 5. The Chief of Police was authorized to pay Aardvark Tactical Inc., ATHENA Program, located at Pay off 1935 Puddingstone Dr., La Verne, CA 91750 the sum of $23,944.06, in accordance with the Five ATHENA (5) year lease agreement approved by Council on July 18, 2011. Program 6. The City Treasurer's report for the month of December 2014 was received, reviewed and filed. Treas Report 7. The request for a Leave of Absence Without Pay beginning January 6, 2015 through February 28, Request Leave 2015, in accordance with Azusa Civil Service Rules, Section 6.8, and Subsection 6.8.1 w/o Pay Authorization, for a Community Services Officer was granted. ORDINANCE/SPECIAL RESOLUTIONS Councilmember Macias offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AMENDMENT ZCA 236 TO CHAPTER 88 — DEVELOPMENT CODE OF THE CITY OF AZUSA MUNICIPAL CODE. The Code Amendment was not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) because the activity, which involved clarifying and recodifying Sections of Chapter 88 of the City of Azusa Municipal Code, did not result in a direct or reasonably foreseeable indirect physical change in the environment; and 15060(c)(3) because the activity was not 'a project as defined in Section 15378 of the CEQA Guidelines, California Code of regulations, Title 14, Chapter 3, because it had no potential for resulting in physical change to the environment, directly or indirectly. (A Public Hearing was held on January 5, 2015). Moved by Councilmember Macias, seconded by Councilmember Alvarez, to waive further reading and adopt Ordinance No. 2015-01, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE Mayor Pro -tem Gonzales offered an Ordinance entitled: 01/20/2015 PAGE FIVE Ord/Resos Ordnance 2015-01 Development Code Amend AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING A DEVELOPMENT AGREEMENT WITH MCS EDGEWOOD CENTER LLC REGARDING PROPERTY LOCATED AT 485 E. GLADSTONE STREET, AZUSA, CA, PURSUANT TO GOVERNMENT CODE SECTION 65864 ET SEQ. This project was categorically exempt from environmental review per Section 15301 — Existing Facilities of CEQA (California Environmental Quality Act). (A Public Hearing was held on January 5, 2015). Moved by Mayor Pro -tem Gonzales, seconded by Councilmember Macias, to waive further reading and adopt Ordinance No. 2015-02, by the following vote of the Council: 'YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE J Ordinance 2015-02 DA Edgewood Center ADJOURNMENT: It was consensus of the City Council to adjourn the meeting. Adjourn TIME OF ADJOURNMENT: 8:40 P.M. NEXT RESOLUTION NO. 2015-05. (City) NEXT ORDINANCE NO. 2015-03. NEXT RESOLUTION NO.2015-R1 (Former Redevelopment Agency) NEXT MEETINGS: February 2, 2015, and February 17, 2015 (Tuesday); 01/20/2015 PAGE SIX