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HomeMy WebLinkAboutMinutes - March 16, 2015 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL SPECIAL/REGULAR MEETING ' MONDAY, MARCH 16, 2015 — 6:00 P.M. The City Council of the City of Azusa met in special/regular session at the above date and time in the Azusa Auditorium located at 213 East Foothill Boulevard, Azusa, CA 91702. A copy of the Notice of the Special Meeting was delivered to the Mayor and Councilmembers on March 12, 2015, between 4:00 P.M. and 5:00 P.M., by Senior Office Specialist Bautista and e-mailed by Deputy City Clerk Hernandez. Mayor Rocha called the meeting to order at 6:07 P.M. ROLL CALL: Roll call was taken by City Clerk Comejo. PRESENT: COUNCH.MEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Treasurer Vasquez, City Clerk Comejo. Staff Members: City Manager Butzlaff, City Attorney Martinez, Police Chief Gonzalez, Finance Director Paragas, Human Resources Director Ayala, Interim Human Resources Director St. Peter, Community Development Director Christiansen, Information Services/Library Director Graf, Utilities Director Morrow, Interim Public Works Director/City Engineer Bobadilla, Police Captain Hunt, 'Recreation and Family Services Director Jacobs, Parks and Recreation Supervisor Chavez, Public Information Officer Quiroz, Office Specialist II Wilson, Assistant/Deputy City Clerk Hernandez. CEREMONIAL Valley Memorial Honor Guard, Vietnam Veterans, posted the Colors of the Flag. Pledge to the Flag was lead by Mr. Ray Chavira, Vietnam Veteran. National Anthem was performed by Ms. Anna Aguilar. Invocation was given by Pastor Ariel Verayo, Jesus is Lord Church. Music presentation was performed by Mariachi Juvenil Nueva Generacion. Cheer presentation was performed by Foothill Middle School Cheerleaders and Azusa City Cheer PUBLIC PARTICIPATION — was limited to the Special Meeting Items. None was given. I RESOLUTIONS DECLARING ELECTION RESULTS City Manager Butzlaff presented the item stating that the Resolutions declared the results of the March 3, 2015, General Municipal Election conducted in the City of Azusa, Certified results were provided by the City Clerk. Mayor Pro -tem Gonzales offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA CALIFORNIA RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON MARCH 3, 2015, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. Call to Order Roll Call Also Present Ceremonial Flag Colors Flag Salute Natl Anthem Invocation Music Perform Cheer Public Participation Declaration Election Results Reso 2015-C12 Election Results Moved by Mayor Pro -tem Gonzales, seconded by Councilmember Alvarez, to waive further reading and adopt Resolution No. 2015-C12, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NO: COUNCILMEMBERS: NONE Mayor Pro -tem Gonzales offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA CALIFORNIA RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON MARCH 3, 2015, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. Moved by Mayor Pro -tem Gonzales, second by Councilmember Alvarez, to waive further reading and adopt Resolution No. 2015-C13, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NO: COUNCILMEMBERS: NONE Reso 2015-C13 Election Results OATHS OF OFFICE. PRESENTATION OF CERTIFICATES OF ELECTION AND Oaths of Office SEATING OF OFFICIALS Los Angeles County Supervisor Hilda Solis, administered the Oath of Office to elected Mayor Joseph J. Rocha Oath Romero Rocha, and City Clerk Comejo presented him with his Certificate of Election. of Office Mayor Rocha addressed the audience and gave his inaugural speech. Mr. Francis M. Delach, administered the Oath of Office to elected Councilmember Angel A. Carrillo, A. Carrillo Oath and City Clerk Comejo presented him with his Certificate of Election. of Office Councilmember Carrillo addressed the audience and gave his inaugural speech. Reverend John LeRoy administered the Oath of Office to elected Councilmember Uriel Edward U. Macias Oath Macias, and City Clerk Comejo presented him with his Certificate of Election. of Office Councilmember Uriel Edward Macias addressed the audience and gave his inaugural speech. I SELECTION OF A MAYOR PRO -TEM Selection of Mayor Pro -tem; Moved by Mayor Pro -tem Gonzales, seconded by Councilmember Carrillo to select Councilmember E. Alvarez Alvarez for the Mayor Pro -tem position for the period of March 2015, to March 2016, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NO: COUNCILMEMBERS: NONE THE CITY COUNCIL RECESSED FOR A RECEPTION AT 7:15 P.M. AND RECONVENED Recess/ AT 7:53 P.M. Reconvene REGULAR MEETING Mayor Rocha called the meeting to order at 7:53 P.M. ROLL CALL: Roll call was taken by City Clerk Comejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE 'ALSO PRESENT Elected Officials: City Treasurer Vasquez, City Clerk Comejo. Staff Members: City Manager Butrzlaff, City Attorney Martinez, Police Captain Chavez, Finance Director Paragas, Interim Public Works Director/City Engineer Bobadilla, Economic and Community Development Director Christiansen, Utilities Director Morrow, Information Officer Quiroz, Assistant/Deputy City Clerk Hernandez. PUBLIC PARTICIPATION Mr. Jorge V. Rosales congratulated the re-elected officials and wished them well for the next 4 years. 03/16/2015 PAGE TWO Regular Meeting Roll Call Also Present Public Part J. Rosales Mr. Art Morales congratulated the Mayor and Council for their re-election. A. Morales The following, representing the Youth Commission and My Third Place, addressed the Council Speakers in regarding the creation of a Youth Advisory Group in Azusa: Misses Catherine Castillo, Anita Moreno, Support of a Rebekah Valle and Rosy Razo; and Messrs Adrian Greer, Fabian Hernandez, and Brandon Morales. Youth Group Mr. Pablo Lucanera, Recycle Center at 975 W. Foothill Blvd., addressed the Council stating that he P. Lucanera has applied with the State's CalRecycle for the required license permits to relocate his business; Comments however, the process takes longer than he anticipated; he requested an extension from Council, to allow his business to remain at the present location until his license permits have been issued. City Manager Butzlaff addressed the speakers' request for a Youth Group stating that such groups are 'an emerging practice in local government; the group can be created in two forms: (1) form a Youth Advisory Council and/or Committee that can advise the Council and the Parks and Recreation Commission on youth activities, or Council could form a General Purpose Advisory Commission; (2) City staff can coordinate with the Azusa Unified School District (AUSD) to involve the youth in government activities, have an annual Youth in Government Day Event, where they can play roles by being the Mayor and Councilmembers and act upon fictitious policy matters, to give them an understanding of what the Council does and the issues that they have to act upon; he suggested that a new Commission requires more staff time and involvement vs. a Youth in Government Day that could be very successful at a minimal cost; he will prepare a report to present options to Council at the upcoming Goals Setting Workshop in April 2015. He responded to the comments made regarding the Recycling Center conducting business at 975 W. Foothill Blvd., stating that there is an existing Settlement Agreement with the tenants to occupy the property, which expires on April 9, 2015; there is an ongoing dispute with the Department of Finance over the ownership of that property, as it belongs to the Successor Agency, not to the City; he will contact State Representatives to inquire if the review of his license permit can be expedited sooner and not have to wait the required time period, as the business may need to close while awaiting for those permits; Council may choose to extend the deadline and allow the business to remain in the premises until the permits have been issued. REPORTS, UPDATES, COUNCH, BUSINESS AND ANNOUNCEMENTS -STAFF Discussion on the creation of a Youth Advisory Board Mayor Rocha addressed the item stating that he contacted other Cities who have Youth Advisory 'Groups and will attend a City of Duarte Youth Advisory Group meeting to model and create Azusa's own committee, he believes that a Youth in Government Day is a good idea, but it would only be once a year, and a Youth Committee can get the youth more involved in the community as he believes this type of involvement is missing; their meetings can be every two months or quarterly, the City can make use of Azusa Pacific University's resources and work with a intern in order to avoid staff time. Councilmember Carrillo stated that he wants to see options and the costs involved to ensure the funds are available; he supports youth involvement but does not want to make promises for a program that may not be sustained for the long term, as some Cities have been successful with this program and some have not. Councilmember Macias supported the City Manager's approach to research for options and the costs involved. Councilmember Gonzales supported the idea, and thought that a Government Day once a year may also be a good approach, but he would like to see more information on options before making a decision to ensure that it will be sustainable. Mayor Pro -tem Alvarez stated that he was in support of anything that can encourage youth, he understood looking into the budget, but he did not foresee a large cost. City Manager Butzlaff stated that he will present options to Council at their Goal Setting Workshop in April 2015. T. Butzlaff Comments Rprts/Update Discussion, Youth Advisory Board Moved by Councilmember Gonzales, seconded by Councilmember Macias to approve Mayor Rocha's Proclamations request of two proclamations for Misses Elaine Dominguez and Bonnie Taguchi, who will be retiring AUSD Retirees from the Azusa Unified School District, to be presented on March 26, 2015, 4:00-6:00 P.M. at Gladstone Street Elementary School, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NO: COUNCILMEMBERS: NONE Moved by Councilmember Carrillo, seconded by Councilmember Gonzales to approve Mayor Rocha's Certificates request for certificates of recognition for Misses LaLisa Morgan, Alexandra Muniz and Jeannette 2015 Woman of Young, Azusa residents who were selected by Assemblymen Roger Hernandez for the "2015 Woman the Year Award of the Year Award," to be presented on March 28, 2015, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NO: COUNCILMEMBERS: NONE Moved by Mayor Pro -tem Alvarez, seconded by Councilmember Macias, to approve a request from Certificates the Human Relations Commission (HRC) to prepare certificates of recognition for the students who Speak Up participated in the Speak Up Group Training, Councilmember Macias requested that the Certificates Group Students be presented at a Council meeting and not at one of the HRC meetings as requested, by the following vote of the Council: 03/1((2015 PAGE THREE YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NO: COUNCILMEMBERS: NONE Mayor Pro -tem Alvarez congratulated the re-elected officials, and thanked the local Navy Recruiting E. Alvarez Center for assisting with the Reading Day at Valleydale Elementary School. Comments Ccouncilmember Macias thanked everyone who was present at the meeting; he presented the idea of U. Macias the "click it we'll fix it" concept, where residents can take pictures of things that need fixing around Comments the City, such as a broken light, graffiti, potholes, sneakers hanging on wires, etc. report them on the City's website or social media, and have it taken care of by staff members; he requested that staff to prepare options on how it can be implemented, as it would be a good way to get the community involved. Councilmember Gonzales congratulated the re-elected officials; he announced the Compost and Mulch R. Gonzales giveaway for Azusa residents, on March 28, 2015, 8:00 A.M. at Memorial Park; he presented the Los Comments Angeles Special Olympics Flag for which the City will host the Country of South Africa, and requested an item be placed on the next agenda, for discussion on forming a welcoming committee. Councilmember Carrillo congratulated the Mayor and Councilmember Macias for their re-election, A. Carrillo and Mayor Pro -tem Alvarez for his selection; he thanked everyone for being present at the meeting. Mayor Rocha announced that the meeting would be adjourned in memory of Ms. Connie Chavira and J. Rocha Mr. Pete Contreras, lifelong Azusa residents, and Coach James Rodriguez, longtime Azusa resident; Comments he made the following announcements: Azusa Cares, Uniting With Your Teenager, March 21, 2015, 10:00-12:00 P.M. in the Azusa Library Auditorium; Veterans Memorial Committee Breakfast, March 22, 2015, 8:00 A.M., at the Azusa Veterans of Foreign War (VFW), proceeds will benefit the Veterans Memorial Day Celebration and care packages expenses; Azusa and the Orphans Play, March 25, 2015, 7:00 P.M, at the Woman's Club, proceeds will benefit the Woman's Club; Clean up at the Edgewood Center, April 4, 2015; Craft Fair, April 6, 2015, 9:30-1:00 P.M., at the Azusa Senior Center; he asked to keep Service Men and Women in daily prayers. CONSENT CALENDAR: Moved by Councilmember Gonzales, seconded by Councilmember Consent Macias, to approve Consent Calendar Items D-1 to D-5, by the following vote of the Council: Calendar YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ' NO: COUNCILMEMBERS: NONE 1. Resolution No. 2015-C14 was adopted and entitled: Reso 2015-C14 Warrants A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules H.R. Action and applicable Memorandum of Understanding(s), were approved as follows: Item Merit Increase and or Regular Appointments: J. Sanchez, Water Distribution Worker III. New Appointments: P. Brock, Police Officer Trainee; C. Gutierrez, Police Officer Trainee. 3. The formal sealed bids in accordance with Azusa Municipal Code Section 2-523 Section E, Califa Agmnt competitive bidding already completed was approved, and the agreement between the Azusa City Lib Broadband Library and Califa for the upgrade of the broadband network was approved. Network 4. Staff was authorized to issue a Request for Proposal ("RFP") for professional auditing services for RFP Audit a contract of three years with an option for a two-year extension commencing with the fiscal year Services ending June 30, 2015. 5. The Notice of Completion, by California Commercial Pools Inc, for the completion of CIP NOC Pool Re - Project #410, the re -plastering of the large pool at the Azusa Aquatic Center at James Slauson plastering Park was approved, and the Change order #1 Water line depth tile markers, and Change order #2 Pool light repair were approved. SUCCESSOR AGENCY RELATED BUSINESS. Successor Councilmember Gonzales offered a Resolution entitled: Agency A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT Reso 2015-R4 AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE Warrants PAID OUT OF SUCCESSOR AGENCY FUNDS. Moved by Councilmember Gonzales, seconded by Mayor Pro -tem Alvarez, to waive further reading and adopt Resolution No. 2015-R4, by the following vote of the Council: 03/16/2015 PAGE FOUR YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ADJOURNMENT: It was consensus of the Council to adjourn the meeting in memory of Ms. Connie Chavira and Mr. Pete Contreras, lifelong Azusa residents, and Coach James Rodriguez, longtime Azusa resident. TIME OF ADJOURNMENT: 8:30 P.M. r NEXT RESOLUTION NO.2015-C15. (City) NEXT ORDINANCE NO. 2015-03. NEXT RESOLUTION NO. 2015-R5 (Former Redevelopment Agency) NEXT MEETINGS: April 6,2015; April 20, 2015. Attached: March 3, 2015, Election Results. 03/16/2015 PAGE FIVE Adjourn