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HomeMy WebLinkAboutMinutes - April 6, 2015 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING ' MONDAY, APRIL 6, 2015 — 6:30 P.M. Mayor: Joseph Romero Rocha Mayor Pro -tem: Edward J. Alvarez Councilmember: Angel A. Carrillo Councilmember: Uriel Edward Macias Councilmember: Robert Gonzales City Clerk: Jeffrey Lawrence Cornejo, Jr. City Treasurer: Arthur M. Vasquez The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 East Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. Call to Order ROLL CALL: Roll call was taken by City Clerk Cornejo. Roll Call PRESENT: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: CARRILLO ALSO PRESENT Also Present Elected Officials: City Clerk Cornejo. 'Staff Members: City Manager Butzlaff, City Attorney Martinez, Human Resources Director Ayala, Community Development Director Christiansen, Assistant Director of Resource Management Lehr, Public Information Officer Quiroz, Assistant/Deputy City Clerk Hernandez. CEREMONIAL Ceremonial Councilmember Macias presented a $500.00 check from the City of Azusa, and a $200.00 check from Check to fire the Azusa Eagles Club, to Post 16 Los Angeles County Fire Station 32 in Azusa, to benefit the Azusa Dept Fire Fighters Explorer's Program. CLOSED SESSION Closed Session The City Council Recessed to closed session at 6:41 P.M. to discuss the following: CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code, Labor Section 54957.6. Negotiators City Negotiators: Troy L. Butzlaff, City Manager and Theresa St. Peter, Interim Human Resources ACEA, CAPP, Director AMMA Organizations: ACEA (Azusa City Employee Association), CAPP (Civilian Association of Police Personnel) and AMMA (Azusa Middle Management Association). '2.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Existing California Government Code Section 54956.9(d)(1). Litigation Rocky Wenrick vs. City of Azusa, Request for Settlement Authority, Workers Compensation Wenrick Appeals Board Numbers ADJ3533323, ADJ835061, ADJ4346973 and ADJ3996538. Workers Comp 3.CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION - Pursuant to Potential California Government Code Sections 54956.9(d)(2)/54956.9(e)(2). Litigation 2 Potential Cases. 4.CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Pursuant to Anticipated California Government Code, Section 54956.9(d)(2). Litigation 1 Potential Case. (Claim filed by Azusa Unified School District related to Rosedale Development AUSD School Mitigation) The City Council reconvened at 7:32 P.M.; City Attorney Martinez announced that Closed Session City Attorney Item No. 1 was not discussed; Item No. 2, Councilmember Gonzales abstained from the item, Council Reports heard a presentation from Legal Counsel and Staff, and it was *consensus of the Council to reach a settlement in the amount of $34,487.00; Item No. 3, Council heard a presentation from Legal Counsel and there was no reportable action; Item No. 4 was moved to the end of the meeting. REGULAR MEETING Mayor Rocha called the meeting to order at 7:32 P.M. ROLL CALL: Roll'call was taken by City Clerk Comejo. 'PRESENT: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ , ROCHA ABSENT: COUNCILMEMBERS: CARRILLO ALSO PRESENT Elected Officials: City Treasurer Vasquez, City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Martinez, Police Chief Gonzalez, Finance Director Paragas, Human Resources Director Ayala, Information Services Director/Library Director Graf, Interim Public Works Director/City Engineer Bobadilla, Economic and Community Development Director Christiansen, Recreation and Family Services Director Jacobs, Utilities Director Morrow, Assistant Director of Resource Management Lehr, Parks and Recreation Supervisor Chavez, Information Officer Quiroz, Assistant/Deputy City Clerk Hernandez. Pledge to the flag was led by Mr. Dominic Chavira. Invocation was given by Pastor Rick McDonald of Azusa House of Prayer. PUBLIC PARTICH'ATION Regular Meeting Roll Call Also Present Flag' Salute 0 Invocation Public Part Ms. Barbara Dickerson, Boardmember for the Citrus College Board of Trustees, gave an update on B. Dickerson Citrus College, and announced the Citrus College Alumni get together, at Marie Callender's Comments Restaurant, April 22, 2015, and the Citrus College 100th Anniversary in June 2015. ' Misses Eileen McCullough and Susie Vanderloop announced the Relay for Life Event, 24 Hour Walk E. McCullough for Cancer, at Northside Park, April 25, 2015, and a Fundraiser Pancake Breakfast, at Applebee's & S. Restaurant in Azusa, April 11, 2015. Vanderloop Mr. Jorge V. Rosales addressed Consent Items regarding Gonsalves & Sons Professional Services J. Rosales Agreement (PSA), and CBRE-PSA, and asked if an RFP was conducted for both agreements; he Comments addressed the City's share cost for the Gold Line parking structure. Ms. Susanna Cheung addressed the Council to inquire on a $10,000 fine imposed on her property, S. Cheung located at 415 E. Foothill Boulevard. Comments Mr. Jacob Hsu, Property Manager for Ms. Susanna Cheung, addressed the Council asking the reason J. Hsu for the fine imposed on the property. Comments It was consensus of the Council to address Mr. Rosales' questions at the time those items were heard. T. Butzlaff City Manager Butzlaff addressed Ms. Cheung and Mr. Hsu comments, stating that staff will contact Comments them to determine which agency levied the fine. REPORTS, UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Update on the Intermodal Parkin¢ Structure. Economic and Community Development Director Christiansen presented the item stating that in July 2013, Council approved the Intermodal Parking Structure Project, and one of the conditions of the approval was to present the Architectural Design Review to the Planning Commission (PC); on September 25, 2013, the PC reviewed the design, recommended revisions, and approved them on April 16, 2014. The revisions included: to move the tower element to the corner of the structure, some relief and architectural detail to be put in the middle of the structure on the East and West elevations, closed windows on the North side facing 9th Street as they face residential properties, and some break in the East and West sides. He responded to questions posed by Councilmember Macias stating that the landscape element will be included in the final plans; the Westside on Azusa Avenue facing Target is a vacant property owned by the City, it was left open for retail and future development, the property allows for buildings from 2-4 stories high and could be the same height as the parking structure; the Eastside parcel between Alameda and Dalton Avenues, will be open for development opportunity. The proposed set-up will allow drivers to enter the structure northbound on Azusa Avenue; there will be 04/06/2015 PAGE TWO Rprts/Update Gold Line Parking Structure Update foot traffic going into the existing and future retail. Interim Public Works Director/City Engineer Bobadilla responded to Mayor Rocha's questions stating that the access road on the Southside of the parking structure will be open only to buses, only the portion of Alameda Avenue being vacated will be one way traffic Northbound, it will not prevent access to the homes surrounding the vacation. City Manager Butzlaff stated that the report presented by staff was for information purposes, as the Planning Commission approved the final design plans, the project was put out to bid, the contract was awarded, and the project was currently under construction. Update and presentation regarding Azusa Rock/Vulcan mining operations and reclamation efforts. City Manager Butzlaff presented the item stating that the update presentation by Vulcan on the mining operations was in compliance with the agreement to give the Council an annual report. Mr. Jeff Cameron, Special Project Manager for Azusa Rock - Vulcan Materials, gave an update on the mining operations, which are taking place on the Eastside of the mountain. The mining project was broken in two phases; Phase One is scheduled to be reclaimed by August 19, 2015, Phase Two by August 19, 2020; the Eastside will then be completely reclaimed and restored. The type of restoration being conducted has never been done, but it has been very successful. The reclamation and restoration consist of conventional benches, micro benches and sculpting, hydroseeding using native drought tolerant plants, and weeding out invasive species. Compliances that are governed by the Conditional Use Permit (CUP) and the Development Agreement (DA) are: the completion Phase One by August 19, 2015; the dedication and opening of the trail, which was held on June 18, 2014; a check in the amount of $15,000 was given to the City in April 2014 to purchase a PM 10 Air Quality Monitor; extraction tax obligations from February 2014 to date totaling $3,075,000, have been met; Financial Assurance Bonds to ensure completion of the reclamation have been kept since 2013, and they are reviewed annually, the current Bond totals $81,174,855; annual review by the PC, the most recent was done in December 2014. Questions received from the community regarding compliance were answered as follows: mining operations were moved from Eastside to the Westside; the reclaiming of the quarry is done in accordance with the revised CUP and Reclamation Plan; Vulcan made a series of payments to the City; a trail was dedicated to the City; an additional PM10 particulate air quality control was purchased; blasting is a last resort, only 17 have occurred since 2013, between 10:00 A.M. to 4:00 P.M.; operations are permitted from 6:00 A.M. to 10:00 P.M. Monday to Saturday, but typical hours are 6:00 A.M. to 4:00 P.M.; maintenance and repairs are permitted 24 hours/7 days a week, but typical hours are 6:00 A.M. to 10:00 P.M. Monday to Friday and 6:00 A.M. to 2:00 P.M. on Saturday; regular updates on mining are posted the trail kiosks and Vulcan's website. He responded to question posed by Council as follows: he explained the process of micro benching; Vulcan owns half of the Gun Club's property, and no work is being done on that site; the conveyor belt runs from 6:00 A.M. to 4:00 P.M., except weekends and federal holidays; the overburden is transported via the conveyor belt system down to the reliance downfield North of the 210 Freeway, and Vulcan pays to the City 05.5 cents per ton on the overburden, and 0.49.95 cents for competent material; he will work on arranging tours for residents. City Manager Butzlaff responded to questions posed by Council: the location for the installation of the air monitor stating that the South Coast Air Quality Management District (AQMD) was notified of the two chosen locations by Vulcan and the City; the AQMD contested the locations and chose a third one that is not in the best interest of Vulcan or the City, and they did not agree to the air monitor equipment that Vulcan provided, which is the standard used; they will like to use a system that is yet to be fully vetted by the AQMD and is not widely used; a letter was sent to the AQMD asking them to agree to one of the two locations, and the response is still pending. The night activity was for maintenance, purposes only and no materials were being transported. He further stated that the presentation would be posted on the City's webpage as well as Mr. Cameron's contact information, should residents have follow up questions. Vulcan Mining Update J. Cameron, Vulcan Manager Report T. Butzalff Comments Council requested that staff looks into finding a solution on the homeless community around that area; Council's to add signs identifying Azusa, going from Foothill to the El Encanto; and to have the air monitors Requestes 'installed as soon as possible. ' Councilmember Gonzales requested authorization to create a Welcoming Committee, for the 2015 Los Welcoming Angeles Special Olympics Athletes from South Africa who will be visiting Azusa; it was "consensus Committee of the Council that Councilmember Gonzales and Mayor Rocha work on creating the Committee. Moved by Councilmember Gonzales, seconded by Mayor Pro -tem Alvarez, to approve Certificates Councilmember Gonzales' request for certificates for Azusa Pacific University NCAA Basketball APU-NCAA Team, to be presented at the Council Meeting of April 20, 2015, by the following vote of the Council: Team YES: COUNCILMEMBERS: GONZALES, MACIAS ALVAREZ , ROC14A NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO 04/06/2015 PAGE THREE Moved by Councilmember Gonzales, seconded by Mayor Pro -tem Alvarez, to approve a request from Certificates Mayor Rocha, for Certificates of recognition for Misses Alicia Ayala and Rosie Herrera, Azusa Unsung residents who were selected by Congresswoman Grace Napolitano for the 32nd Congressional District Heroines Women of the Year "Unsung Heroines" Award, to be presented April 10, 2015, by the following vote of the council: YES: COUNCILMEMBERS: GONZALES, MACIAS ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO Moved by Councilmember Gonzales, seconded by Councilmember Macias, to approve a request by Proclamation the Recreation and Family Services Department, for a proclamation, proclaiming Arbor Day in Azusa, Arbor Day to be presented April 16, 2015, 5:00 P.M. at Memorial Park, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, MACIAS ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO Mayor Pro -tem Alvarez thanked all who assisted with the recent Edgewood Shopping Center cleanup; E. Alvarez he attended the Foothill Transit Meeting held in March 2015, and gave information on that meeting. Comments Councilmember Macias addressed the Target parking lot and the outside areas not being maintained or U. Macias kept clean, he requested from staff to contact them to make them aware of the problem; he announced Comments that he will be traveling to Japan for a two week assignment with the U.S. Navy and would not be able to attend the Council meetings during that period. Councilmember Gonzales stated that Azusa Avenue and San Gabriel Boulevard, by Target, is not a R. Gonzales safe area for pedestrians to walk or cross the street and requested that some type of safety devices be Comments placed on that area; he thanked everyone who assisted in the recent compost and mulch giveaway. Mayor Rocha thanked the volunteers who assisted with the recent Edgewood Shopping Center J. Rocha cleanup, and stated that his goal was to have a substation at that location; he made the following Comments announcements: Congresswoman Napolitano Unsung Heroines Awards, April 10, 2015; Yard Sales in Azusa, April 11 and 12, 2015; Be a Walker, April 12, 2015; Toilet Giveaway, April 11, 2015, Azusa Reads and Writes, April 15,2015, Assemblyman Roger Hernandez, Coffee Break, April 14, 2015, and Azusa Cares Health Fair, August 8, 2015; he asked everyone to keep service men and women in daily ' prayers. Sched Items PUBLIC HEARING — RESOLUTION TO VACATE .AND ABANDON A PORTION OF PH Vacating a ALAMEDA AVENUE. This project was exempt from any additional review of the California Portion of Environmental Quality Act (CEQA) based on Pub. Res. Code § 21166; State CEQA Guidelines § Alameda Ave. 15162. Interim Public Works Director/City Engineer Bobadilla presented the item stating that the vacation of D. Bobadilla a portion of Alameda Avenue consisted of 100 ft. wide and 250 ft long; only the portion to be vacated Present Item will be one-way Northbound traffic; the proposed vacation is owned by the City of Azusa, and it will not impact personal property surrounding the vacation; the two Westside properties will also have access through the Alley; the parking structure will sit on half of Alameda Ave., the entrance into the parking structure will be inline with the road itself, and the Southbound portion of Alameda Avenue will lead directly into that parking structure; the proposed vacation was indicated in the Environmental Impact Report (EIR) approved by the City Council in July, 2013; since the beginning of the project, staff has monitored the utility impacts to ensuke that all items have been incorporated in the construction plan; the project is in partnership between the City, the Metro Gold Line Construction Authority and Foothill Transit, as part of the Intermodal Parking Structure Project; once the parking structure project has been completed, it will consist of approximately 547 parking spaces, 200 for Foothill Transit, 200 for Metro Gold Line and 147 for the City; it is to the City's best interest to vacate the portion of Alameda Avenue, as the Gold Line is scheduled to be finished by December 2015, and will begin operations between January and March 2016, at which time the City has to provide them with 200 parking spaces; he recommended that Council open the Public Hearing, receive testimony and approve the resolution authorizing the vacation. He responded to the question addressed during public participation stating that on February 18, 2014, Council approved the City's contribution up to $7.5 million, which consisted of 4 different funding sources, the SAFETELU Funds, CMAQ Funds, Measure R Funds and Proposition C Funds, the land cost of $2.9 million was not part of the original approval, but it was considered part of the overall project and it was not factored into the $7.5 million. He was not aware if the original design of the road was going to be available for cars and buses, as he recently took over the project; the Alley on the West of Alameda behind the two duplexes will not be impacted; Foothill Transit portion was approved for a fixed amount of $5.7 million, if the City's approved share amount was to escalate, staff will re -assess and search for other funding sources, but the project continued to be within budget and is scheduled to be completed by the end of 2015. 04/06/2015 PAGE FOUR Mayor Rocha declared the Public Hearing open; City Clerk Comejo read the affidavit of proof of Hrg Open publication published on in the San Gabriel Valley Tribune on March 23 and 30, 2015. Mr. Jorge V. Rosales addressed the Public Hearing stating that access on Azusa Avenue was changed J. Rosales from the original plans, expressed his opposition for the type of structure chosen for the Downtown Comments and the cost associated with the project. Mr. Art Morales addressed the Public Hearing stating that there should be time for the community's A. Morales input on what should be added to the building and what decorations to use; he made comments on the Comments upkeep of the area surrounding the outside of Target as it needed to be maintained. Moved by Councilmember Macias, seconded by Councilmember Gonzales, to close the Public 'Hearing, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, MACIAS ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO Councilmember Macias stated that the Parking Structure was moved from its original location at Veterans Park; he understood that people do not likes parking structures, but there is the need for parking space and the structure will have various uses; he welcomed input from residents for the landscape and what can be done around the structure; an additional parking structure by the Azusa second Gold Line station is currently under construction by a private developer, which will finished by the end of 2015; he understood the concerns addressed, but there the time schedule for the parking structure to be finish was at end of 2015. Close Hrg U. Macias Comments Mayor Pro -tem Alvarez stated that he understood the need to move forward, but residents were not E. Alvarez aware of the changes made, and asked why changes were made in the ingress -egress from the original Comments plan; Interim Public Works Director/City Engineer Bobadilla responded that the changes were made to prevent vehicles from entering the access road due to the entrance being too close to the railroad tracks, as vehicles are required to be at a certain distance for safety reasons. Councilmember Gonzales stated that buses traveling North on Azusa Avenue will only tum right, had R. Gonzales the original plan for the parking structure be kept, that portion of Alameda Avenue would have been Comments accessible to two-way traffic. Mayor Rocha expressed concerns regarding busses traveling through residential streets on Pasadena J. Rocha and Dalton Avenues, recently a bus was parked on Dalton Avenue by the Azusa Library; the parking Comments structure should provide a safe environment to all involved, and parents have expressed concern for children who live South and cross- railroad tracks to Dalton School; Interim Public Works Director/City Engineer Bobadilla responded that he will contract Foothill Transit to make them aware of buses parking on Dalton Avenue; Metro will be providing ambassadors 6 months prior to the opening of the Gold Line to give information on safety guides and safety rules to the public, he will request they be assigned to 9th Street and Pasadena Avenue, as they are the most critical locations. City Attorney Martinez announced a changed to the Resolution, on the first recital, the last sentence City Attorney which read in part "...which is necessary for present or prospective public street purposes" should read Amendments "which is no longer necessary for present or prospective public street purposes," and to carry that statement to the beginning of Section 3, to read "...this portion of Alameda Ave as described on exhibits A and B is no longer necessary for present or prospective public street purposes." Moved by Councilmember Gonzales to adopt the Resolution; Mayor Pro -tem Alvarez moved to amend the motion to table the adoption of the Resolution pending adddional information from City staff; the request to amend the motion was followed by discussion regarding the time constraints as it was possible that the Public Hearing would need to be re -advertised, the information that was requested may take time to gather and in addition it was not relevant to the adoption of the Resolution; Mayor Pro -tem Alvarez withdrew his amendment to the motion, and Councilmember Gonzales offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ORDERING THE VACATION OF A PORTION OF ALAMEDA AVENUE IN THE CITY OF AZUSA. Moved by Councilmember Gonzales, seconded by Mayor Rocha to waive further reading and adopt Resolution No. 2015-C15, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, MACIAS ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO RESOLUTION APPROVING THE GENERAL FUND RESERVE BALANCE POLICY. City Manager Butzlaff announced that staff was continuing the item to the meeting of April 20, 2015, in order to allow for public comment on the policy. 04/06/2015 PAGE FIVE Reso 2015-C15 Vacation of a Portion of Alameda Ave. Reso 2015-C16 General Fund Reserve Policy Continued. ASSIGNMENTS OF OUTSIDE AGENCIES BOARDS AND COMMITTEES. Outside Agencies City Clerk Cornejo presented the item stating that every two years Council assignments to the outside Boards and Boards and Committees are made, and informed the Council that they had two options, to ratify the Committees existing assignments for an additional two year period from April 2015 to March 2017; or change the existing assignments as Council deemed necessary. Moved by Councilmember Macias, seconded by Councilmember Gonzales to ratify the existing assignments for the period covering April 2015 to March 2017, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, MACIAS ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO PROFESSIONAL SERVICES AGREEMENT WITH JOE A. GONSALVES & SONS FOR Professional LEGISLATIVE ADVOCACY SERVICES. Services Agreement J. City Manager Butzlaff presented the item stating that the hiring of consulting services by Gonsalves & Gonsalvers Sons would be to provide legislative advocacy services as a result of recent findings by the State Legislative Controllers Office and the Department of Finance (DOF) regarding the properties, that were held by Advocacy the former Redevelopment Agency; some of those properties are still in dispute with the DOF as they were purchased with money loaned from the City's General Fund; the DOF did not allow transfer of the properties back to the City for final disposition; the properties include the Enterprise Site and properties around the future Alameda Station Parking Structure; the City was left in a position where (1) it can accept the DOF determination to sell the properties and allow the assets be distributed among taxing entities, which will be a loss to the General Fund, (2) to litigate the decision, which could be costly with no guarantee of a favorable outcome to the City, (3) hire the firm to assist in meeting with the DOF. to try and reach a resolution; Gonsalves & Sons has had success with other Cities, including the City of Colton and Signal Hill, in reaching an agreement with the DOF and managing staff to resolve the matters; he has worked with the firm in the past, as they were instrumental in assisting the City of Placentia in resolving $36,000,000 disallowance from the Department of Transportation. Moved by Councilmember Macias, seconded by Councilmember Gonzales, to waive the competitive purchasing requirement per the Azusa Municipal Code Section 2-523 (b), approve a Professional Services Agreement with Joe A. Gonsalves & Sons in an amount not to exceed $4,000 per month, for Legislative Advocacy Services through June 30, 2015, and authorize the City Manager to execute, in a form acceptable to the City Attorney, the professional services agreement, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, MACIAS ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO CONSENT CALENDAR: Moved by Councilmember Gonzales, seconded by Mayor' Pro -tem Consent Alvarez, to approve Consent Calendar Items E-1 to E-11, with the exception of Items E-6 and D-8, Calendar which were handled under the Special Call portion of the agenda, Mayor Rocha abstained from the Minutes of February 23, 2015, and the City Attorney presented a revised agreement for Item E-11, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, MACIAS ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO 1. The minutes of the regular meeting of March 2, 2015, the regular/special meeting of March 16, Minutes 2015, and the special meetings of February 23, 2015, and March 23, 2015, were approved as written, Mayor Rocha abstained from the February 23, 2015 minutes. ' 2. The following Resolution No. 2015-C17 was adopted and entitled: Reso 2015-C17 Warrants A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The amended and restated Professional Services Agreement with Morse Planning Group, for Morse Prof Svcs Project Management Services in an amount not -to -exceed $25,000 was approved. Agreement 4. The competitive purchasing requirement per Azusa Municipal Code Section 2-523(b) was waived, CBRE Prof a Professional Services Agreement with CBRE Inc. in an amount not to exceed $25,000, to Svcs Agreement perform a Retail Leakage and Surplus Analysis of the City was approved, and the City Manager was authorized to execute the agreement in a form acceptable to the City Attorney. 04/06/2015 PAGE SIX 5. The scope of work for the Community Development Block Grant (CDBG) Labor Compliance RFP for CDBG Services was approved, and staff was authorized to issue a Request for Qualifications/Proposals Compliance for the CDBG Labor Compliance Professional Services. Services 6. SPECIAL CALL ITEM. Spec Call 7. The Notice of Completion for the Safe Routes to School Project Walk and Roll No. SRTSLNI- NOC Safe 5112 (015) was approved, and staff was authorized to file the Notice of Completion with the Los Routes to Angeles County Clerk. School Proj 8. SPECIAL CALL ITEM. Spec Cal 9. The Treasurer's Report for the City of Azusa for the month of February 2015, was received, Treas Report ' reviewed and filed. 10. The Improvements of Oak Hill Park and the Parkway Landscaping Improvements adjacent to a Accept Hill portion of Tract 66141, the Transit I and Great Park II and III neighborhoods, also known as Sage Park Court -Gardenia Neighborhoods in the Rosedale Community were accepted, and an increase to the Improvement contract amount with ValleyCrest Landscape Maintenance in the amount of $9,480 annually for Rosedale the maintenance of the improvements was approved. 11. The License Agreement, including the non -substantial revisions by the City Attorney, with Net Net Dev Development Co., Inc., to access certain real property owned by the City, generally located at 229 License S. Azusa Avenue (APNS 8614-014-918; 8617-014-919; 8614-014-920), for the limited purpose of Agreement, demolishing and removing the existing structure on the property was approved, and the City Demolition 229 Manager was authorized to execute the License Agreement on behalf of the City. The project was Azusa Ave. exempt from any additional review of the California Environmental Quality Act (CEQA) based on Pub. Res. Code § 21166; State CEQA Guidelines § 15162. SPECIAL CALL ITEMS Consent Item No. E-6: LEASE OF 3 UNMARKED POLICE VEHICLES FROM ENTERPRISE FLEET SERVICES. Mayor Pro -tem Alvarez addressed the item asking if the bid process was conducted and requested the 'bids for review. Police Chief Gonzalez responded that the piggyback process with other agencies that have awarded bids through the competitive bid process was allowed, and the Contra Costa Unified School District was the agency that conducted the bid process. City Manager Butzlaff stated that copies of the bids were on file with the City's Purchasing Department and copies would be provided to Council for their information. City attorney Martinez stated that the caveat to the piggy back process was that the price had to be equal or better than the bidding agency. Staff requested the approval for the leasing of three unmarked police vehicles from Enterprise Fleet Services, Ontario, CA, in an amount not to exceed $13,455.24 annually; the total cost of the 48 month lease was $53,820.96, and to authorize the City Manger to enter into a Lease Agreement with Enterprise Fleet Services. Consent Item No. E-8: FINANCIAL ADVISORS TO EVALUATE AND FACILITATE REFUNDING OF: (i) WATER PARITY REVENUE BONDS SERIES 2006: (ii) ROSEDALE COMMUNITY FACILITIES DISTRICT 2007 SPECIAL TAX BOND: AND (iii) THE FORMER REDEVELOPMENT AGENCY TAX ALLOCATION BOND 2005 SERIES A Councilmember Macias addressed the item stating that there (3) bonds were to be refinanced, and financial advisors were selected for each of the bonds; he thanked the Finance Department for the work done in taking advantage of the low interest rate, as it will save the City approximately $2 million. Staff requested that Council approved the selection of Fieldman-Rolapp & Associates ("FRA") to serve as Financial Advisor for the Water Parity Revenue Bonds Series 2006 in a not -to -exceed amount of $40,500; the selection of Urban Futures, Inc. ("UFI") to serve as Financial Advisor for the Rosedale Community Facilities District 2007 Special Tax Bond in a not -to -exceed amount of $58,000; and the selection of Urban Futures, Inc. to serve as Financial Advisors for the Former Redevelopment Agency Tax Allocation Bond 2015 Series A, in a not -to -exceed amount of $30,000. Moved by Councilmember Macias to approve Consent Calendar Item Nos. E-6 and E-8; Mayor Pro - tem Alvarez moved to amend the motion to postpone the approval of Item No. E-6, to allow Council to review of the bid packets; City Manager Butzlaff stated that the approval of the lease of the vehicles could be tabled to the meeting of April 20, 2015; the amended motion died for the lack of a second; Councilmember Gonzales seconded the first motion made by Councilmember Macias to approve Items E-6 and E-8, by the following vote of the Council: 04/06/2015 PAGE SEVEN Spec Call Lease of 3 Unmarked P.D. Vehicles Financial Advisors for Series Bonds Approve Consent Items D-6 and D-8 YES: COUNCILMEMBERS: GONZALES, MACIAS ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO SUCCESSOR AGENCY RELATED BUSINESS. Councilmember Macias offered a Resolution entitled: A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY FUNDS. Moved by Councilmember Macias, seconded by Mayor Pro -tem Alvarez, to waive further reading and adopt Resolution No. 2015-R5, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, MACIAS ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO Successor Agency Reso 2015-R5 Warrants THE CITY COUNCIL RECESSED AND THE UTILITY BOARD CONVENED FOR Cncl Recess, SPECIAL SESSION AT 9:54 P.M.; THE UTILITY BOARD. ADJOURNED AND THE CITY UB Continue COUNCIL RECONVENED TO RECESS TO CLOSED SESSION AT 9:56 P.M. TO DISCUSS THE FOLLOWING ITEM: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Pursuant to Anticipated California Government Code, Section 54956.9(d)(2). Litigation 1 Potential Case. (Claim filed by Azusa Unified School District related to Rosedale Development AUSD School Mitigation) The City Council reconvened at 10:30 P.M.; City Attorney Martinez announced that there was no reportable action taken in closed session. ADJOURNMENT: ' It was *consensus of the City Council to adjourn the meeting. TIME OF ADJOURNMENT: 10:30 P.M. ' NEXT RESOLUTION NO. 2015-C18. (City) NEXT ORDINANCE NO. 2015-03. NEXT RESOLUTION NO. 2015-R6 (Former Redevelopment Agency) Next Regular Meeting: April 20, 2015. * Indicates Councilmember Carrillo was absent. 04/06/2015 PAGE EIGHT Adjourn