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HomeMy WebLinkAboutMinutes - April 20, 2015 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING ' MONDAY, APRIL 20, 2015 — 6:30 P.M. Mayor: Joseph Romero Rocha Mayor Pro -tem: Edward J. Alvarez Councilmember: Angel A. Carrillo Councilmember: Uriel Edward Macias Councilmember: Robert Gonzales City Clerk: Jeffrey Lawrence Comejo, Jr. City Treasurer: Arthur M. Vasquez The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 East Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. Call to Order ROLL CALL: Roll call was taken by City Clerk Comejo. Roll Call PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA ABSENT: COUNCILMEM 3ERS: MACIAS ALSO PRESENT Also Present Elected Officials: City Clerk Comejo. 'Staff Members: City Manager Butzlaff, City Attorney Martinez, Police Chief Gonzalez, Finance Director Paragas, Human Resources Director Ayala, Interim Public Works Director/City Engineer Bobadilla, Information Services/Library Director Graf, Recreation and Family Services Director Jacobs, Community Improvement Supervisor McMinn, Senior Office Specialist Arevalo, Retired Human Resources Technician Mortensen, Store Keeper Alvarez, Street Maintenance Worker III Davis, Senior Children's Librarian Hassen, Senior Information Technology Analyst Delano, Police Senior Officer Sears, Police Corporal Landeros, Public Information Officer Quiroz, Assistant/Deputy City Clerk Hernandez. CEREMONIAL Ceremonial ti Moved by Councilmember Gonzales, seconded by Councilmember Carrillo, to approve the City Proclamation Manager's request to present a proclamation to the City Employees, proclaiming Azusa Public Service Public Recognition Week, during May 3-9, 2015, by the following vote of the Council: Employee Recognition YES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ , ROCHA Week NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS The City Council presented certificates of recognition to the students who participated in the Human HRC Speak Up Relations Commission's Speak Up Group Sessions. Group Cert 'The City Council presented certificates of recognition to the Azusa Pacific University NCAA Men's APU Basket basketball team members. Team Cert CLOSED SESSION The City Council Recessed to closed session at 6:59 P.M. to discuss the following: Closed Session 1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant Anticipated Exposure to Litigation Pursuant to California Government Code, Section Litigation 54956.9(b)(2)/(e)(1). 1 Potential Case 2. THREAT TO PUBLIC FACILITIES - Pursuant to California Government Code, Section Threat to Public 54957(x). Consultation with: Sam Gonzalez, Chief of Police Facilities The City Council reconvened at 7:37 P.M.; City Attorney Martinez announced that there was no City Attorney reportable action taken in Closed Session. Reports REGULAR MEETING Mayor Rocha called the meeting to order at 7:32 P.M. ROLL CALL: Roll call was taken by City Clerk Comejo. PRESENT: COUNCILMEM 3ERS: GONZALES, CARRILLO, ALVAREZ , ROCHA ABSENT: COUNCILMEMBERS: MACIAS 'ALSO PRESENT Elected Officials: City Treasurer Vasquez, City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Martinez, Police Chief Gonzalez, Finance Director Paragas, Human Resources Director Ayala, Interim Public Works Director/City Engineer Bobadilla, Utilities Director Morrow, Light & Water Engineer Associate Barbosa, Senior Management Analyst Miller, Information Officer Quiroz, Assistant/Deputy City Clerk Hernandez. Pledge to the flag was led by Ms. Jackie Higshiyama. Invocation was given by Pastor Rick McDonald of Azusa House of Prayer. PUBLIC PARTICIPATION Regular Meeting Roll Call Also Present Flag Salute Invocation Public Part Messrs Barret H. Wetherby and Steven Castro announced the 2015 -Operation Super Canyon Sweep, B. Wetherby & on June 13, 2015, and the Texas Hold'em and Casino Night, May 29, 2015, at the Azusa Eagles S. Castro Lodge. Mr. Tom Sanchez and Ms. Jackie Higshiyama, from the Veterans Center of Citrus College, announced T. Sanchez & J. a Fundraiser Breakfast at Applebee's, May 9, 2015. Higshiyama Ms. Jeri Vogel addressed the Council to request an update on the dust monitor that Vulcan is required J. Vogel to place near the mining area. Comments Mr. Frank Ram and Ms. Janice Van Schoyck, expressed their support on the Consent Calendar Item F. Ram & J. regarding the installation of stop controls at two City intersections. Van Schoyck City Manager Butzlaff gave an update regarding the installation of the dust monitor by Vulcan T. Butzlaff Materials addressed by Ms. Vogel. Comments Mayor Rocha announced a meeting at Gladstone Street Park on May 7, 2015, 6:00 P.M. for an update J. Rocha regarding traffic concerns at the intersections of Mason Street/Elliot Avenue, and Mason Comments Street/Pasadena Avenue. REPORTS, UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rprts/Update It was consensus of the City Council to approve a request from Mayor Rocha for a certificate of Certificates for recognition to the Azusa Apartments for their renovation celebration, to be presented April 22, 2015, Azusa Apts at 11:30 A.M. Councilmember Gonzales presented a certificate given to the City by the Los Angeles Board of R. Gonzales Supervisor in recognition for being a Host City for the athletes to the 2015 Special Olympics. He Comments announced the Annual Shred -A- Thon, April 25, 2015, and the Relay for Life, April 25, 2015. Mayor Rocha made the following announcements: Azusa Apartments Renovation Celebration, April J. Rocha 22, 2015; Co-ed Dance Teams Program, April 24, 2015; Movie Under the Moon, April 25, 2015; Comments Pre-Cinco de Mayo Celebration, April 26, 2015; Edgewood Shopping Center Cleanup, May 2, 2015; Parent University, May 2; 2015. He asked to keep service men and woman in daily prayers. SCHEDULEDITEMS RESOLUTION'APPROVING THE GENERAL FUND RESERVE BALANCE POLICY. Continued Item from the April 6, 2015, Council meeting. Finance Director Paragas presented the item stating that in order for staff to make prudent decisions related to financial matters, the City needed to have a written policy in place establishing appropriate levels and uses of General Fund Reserves. The Resolution presented was to adopt the General fund Reserve Policy with targeted minimum levels of designated reserves in the General Fund to address unforeseen emergencies, changes in the economic environment and replacing capital infrastructure. 04/20/2015 PAGE TWO Sched Items Reso 2015-C18 General Fund Reserve Policy Discussion was held regarding the reserve to be 15% of the total General Fund Budget, approximately Discussion $4 million; the build up of the reserve to begin in the current year and continuing every year thereafter, in order to build up the desired amount and possibly increase it up to 25%; the reserve would be prohibited from being used for ongoing operating expenditures such as Labor Unions requests for salary increases. Councilmember Gonzales offered a Resolution entitled: Resolution No. 2015-C18, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING AND General Fund APPROVING THE GENERAL FUND RESERVE POLICY. Reserve Policy Moved by Councilmember Gonzales, seconded by Mayor Pro -tem Alvarez, to waive further reading 'and adopt Resolution No. 2015 -Cl 8, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS CONSENT CALENDAR: Moved by Councilmember Gonzales, seconded by Mayor Pro -tem Consent Alvarez, to approve Consent Calendar Items E-1 to E-10, with the exception of Items E-3 and E-5, Calendar which were handled under the Special Call portion of the agenda and Item E-7, which was pulled from the agenda, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS ABSTAIN: COUNCILMEMBERS: GONZALES (abstained from Item E-6 only) 1. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules H.R. Action and applicable Memorandum of Understanding(s), were approved as follows: Item Merit Increase and/or Regular Appointments: A. Juarez, Administrative Technician; N. Narvaez, Senior Administrative Technician; A. Conwell, Police Officer; R. Hayden, Police Sergeant; R. Sok, Police Records Specialist III; C. Gutierrez, Street Maintenance Worker I. New Appointments: L. Ledezma, Human Resources Technician. Reclassification: R. Rodriguez, from Police Records Specialist III to Police Records Supervisor. ' 2. The following Resolution No. 2015-C19 was adopted and entitled: Reso 2015-C19 Warrants A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. SPECIAL CALL ITEM. Spec Call 4. A three-year contract, with two potential one-year extensions, was awarded to Ultimate On-call Maintenance Services, Inc. for the City -Wide Janitorial Services, and the Mayor was authorized to Engineering execute the contract in a format acceptable to the City Attorney. Services 5. SPECIAL CALL ITEM. Spec Call 6. The installation of stop controls at Tenth Street and Dalton Avenue, and at Elliott Avenue and Install Stop Mason Street was approved. This action was exempt from the requirements of the California Controls Environmental Quality Act (CEQA) pursuant to Sections 15301 (Existing Structures) and 15302 (Replacement or Reconstruction) of the State of California CEQA Guidelines. Staff was directed to file a Notice of Exemption with the Los Angeles County Clerk's Office upon project approval. 7. The contract for the Sidewalk and ADA Improvements Project No. 601662-14 was pulled from Sidewalk ADA the agenda. Impr ' 8. The amendment, in the amount of $6,000, to the Blanket Purchase Order issued to Charter Charter Blanket Communications was approved. IP.O. 9. An American Dream Grant Award from the American Library Association in the amount of Accept Library $8,425 was accepted, and the budget amendment associated with the grant was approved. Grant 10. The following Resolution No. 2015-C20 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, TO Reso 2015-C20 ESTABLISH THE NUMBER OF TRANSITIONAL FIREWORKS SALES PERMITS Fire Works AUTHORIZED IN 2015. Permits 04/20/2015 PAGE THREE SPECIAL CALL ITEMS Consent Calendar Item E-3: Spec Call PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL PROFESSIONAL ENGINEERING SERVICES. On -Call Discussion was held regarding the criteria used to evaluate the three law firms, which consisted of Engineering technical experience, quality of work and expertise of the firm; the three evaluators in choosing the Services funis were City Manager Butzlaff, Economic and Community Development Director Christiansen and Interim Public Works Director/City Engineer Bobadilla. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, to approve the 'professional services agreements for on-call Professional Engineering Services with HR Green California Inc., Willdan Engineering, and RKA Consulting Group, and to authorize the City Manager to execute the professional services agreement with each firm, in a form acceptable to the City Attorney, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, ROCHA NO: COUNCILMEMBERS: ALVAREZ ABSENT: COUNCILMEMBERS: MACIAS Consent Item E-5: FIRST AMENDMENT TO THE CITY OF AZUSA TITLE VI PROGRAM. Mayor Rocha addressed the item asking how the conclusion was determined regarding the statement Amend Title VI on the last paragraph of page 20, which stated that "The majority of Azusa Transit Dial -A -Ride Program customers have very limited English literacy skills and are unable to read or write in English;" Interim Public Works Director/City Engineer responded that the paragraph will be corrected. Moved by Mayor Rocha, seconded by Councilmember Gonzales, to approved the First Amendment to the City of Azusa Title VI Program, and to authorize the Mayor to execute the amendment on behalf of the City, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA NO: COUNCILMEMBERS: NONE ' ABSENT: COUNCILMEMBERS: MACIAS ADJOURNMENT: It was *consensus of the City Council to adjourn the meeting in memory of Mr. Michael Anthony Adjourn in Chacon, lifetime Azusa resident. Memory of M. Chacon TIME OF ADJOURNMENT: 8:30 P.M. NEXT RESOLUTION NO. 2015-C21. (City) NEXT ORDINANCE NO. 2015-03. NEXT RESOLUTION NO. 2015-R6 (Former Redevelopment Agency) Next Regular Meeting: May 4, 2015. *Indicates that Councilmember Macias was absent. 4/20/2015 PAGE FOUR