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HomeMy WebLinkAboutMinutes - May 4, 2015 - CCMayor: Joseph Romero Rocha Mayor Pro -tem: Edward J.AAlvarez Councilmember: Angel A. Carrillo Councilmember: Uriel Edward Macias Councilmember: Robert Gonzales City Clerk: Jeffrey Lawrence Cornejo, Jr City Treasurer: Arthur M. Vasquez The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 East Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. Call to Order ROLL CALL: Roll call was taken by City Clerk Comejo. Roll Call PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: MACIAS ' ALSO PRESENT Also Present Elected Officials: City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Martinez, Human Resources and Risk Management Director Ayala, Economic and Community Development Director Christiansen, Public Information Officer Quiroz, Assistant/Deputy City Clerk Hernandez. CLOSED SESSION Closed Session The City Council Recessed to closed session at 6:33 P.M. to discuss the following: LCONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION-- Significant Anticipated Exposure to Litigation Pursuant to California -Government Code, Section Litigation 54956.9(d)(2)&(e)(1). 2 Potential Cases. 2.REAL PROPERTY NEGOTIATIONS Pursuant to California Government Code Section Real Property 54956.8 Negotiations Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt Christiansen, Economic and 428-432 N. San Community Development Director. Gabriel Negotiating Parties, Tim Arrieta and Ben Arrieta, LTA, LLC. Under Negotiation: Price and Terms of Payment for Amended Disposition and Development 'Agreement. Property Address: 428-432 North San Gabriel Avenue REAL, PROPERTY NEGOTIATIONS Pursuant to California Government Code Section Real Property 54956.8 Negotiations Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt Christiansen, Economic and Block 36 Community Development Director. Negotiating Party: Kevin Coleman, Net Development Under Negotiation: Price and Terms of Payment. Property Address: j Block 36 Southeast comer of Azusa Avenue and Foothill Boulevard (APN 8611-003-921) The City Council reconvened at 7:30 P.M.; City Attorney Martinez announced that Councilmember City Attorney Carrillo abstained from participating in the discussions on Item No. 2, as he lives within 500 ft. from Reports the property in negotiations, and there was no reportable action taken on any of the items. j CITY OF AZUSA MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ' FORMER REDEVELOPMENT AGENCY REGULAR MEETING MONDAY, MAY 4, 2015 - 6:30 P.M. Mayor: Joseph Romero Rocha Mayor Pro -tem: Edward J.AAlvarez Councilmember: Angel A. Carrillo Councilmember: Uriel Edward Macias Councilmember: Robert Gonzales City Clerk: Jeffrey Lawrence Cornejo, Jr City Treasurer: Arthur M. Vasquez The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 East Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. Call to Order ROLL CALL: Roll call was taken by City Clerk Comejo. Roll Call PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: MACIAS ' ALSO PRESENT Also Present Elected Officials: City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Martinez, Human Resources and Risk Management Director Ayala, Economic and Community Development Director Christiansen, Public Information Officer Quiroz, Assistant/Deputy City Clerk Hernandez. CLOSED SESSION Closed Session The City Council Recessed to closed session at 6:33 P.M. to discuss the following: LCONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION-- Significant Anticipated Exposure to Litigation Pursuant to California -Government Code, Section Litigation 54956.9(d)(2)&(e)(1). 2 Potential Cases. 2.REAL PROPERTY NEGOTIATIONS Pursuant to California Government Code Section Real Property 54956.8 Negotiations Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt Christiansen, Economic and 428-432 N. San Community Development Director. Gabriel Negotiating Parties, Tim Arrieta and Ben Arrieta, LTA, LLC. Under Negotiation: Price and Terms of Payment for Amended Disposition and Development 'Agreement. Property Address: 428-432 North San Gabriel Avenue REAL, PROPERTY NEGOTIATIONS Pursuant to California Government Code Section Real Property 54956.8 Negotiations Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt Christiansen, Economic and Block 36 Community Development Director. Negotiating Party: Kevin Coleman, Net Development Under Negotiation: Price and Terms of Payment. Property Address: j Block 36 Southeast comer of Azusa Avenue and Foothill Boulevard (APN 8611-003-921) The City Council reconvened at 7:30 P.M.; City Attorney Martinez announced that Councilmember City Attorney Carrillo abstained from participating in the discussions on Item No. 2, as he lives within 500 ft. from Reports the property in negotiations, and there was no reportable action taken on any of the items. REGULAR MEETING Regular ' Meeting Mayor Rocha called the meeting to order at 7:32 P.M. i ROLL CALL: Roll call was taken by City Clerk Comejo. Roll Call PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ , ROCHA ABSENT: COUNCILMEMBERS: MACIAS ALSO PRESENT Also Present Elected Officials: City Treasurer Vasquez, City Clerk Comejo. 'Staff Members: City Manager Butzlaff, City Attorney Martinez, Police Chief Gonzalez, Finance Director Paragas, Human Resources and Risk Management Director Ayala, Interim Public Works Director/City Engineer Bobadilla, Economic and Community Development Director Christiansen, Information Services/Library Services Director Graf, Utilities Director Morrow, Public Information Officer Quiroz, Assistant/Deputy City Clerk Hernandez. Pledge to the flag was led by Ms. Elaine Dominguez. Flag Salute Invocation was given!by Mayor Rocha. Invocation A musical tribute in honor of Mother's day was given by Mr. David Jaramillo. Musical Tribute PUBLIC PARTICIPATION Public Part Ms. Elaine Dominguez announced the Azusa Unified School District (AUSD) 9th Annual Mariachi de E. Dominguez Azusa Event, May 8,20 15, at Azusa Pacific University Upper Center. Comments Mr. Jorge V. Rosales' commended the City Manager for the Goal Setting Workshop held at the Special J. Rosales Meeting of April 27, 2015, and suggested that the results be presented at a Council Meeting. Comments REPORTS UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rprts/Update City Manager Butzlaff stated that the process and results of the Goal Setting Workshop, were posted T. Butzlaff 'on the City's Webpage, staff will provide a presentation to Council at a future meeting, with detailed Comments objectives that will'b'e used to implement the goals; he requested that Consent Item E-6 be continued to May 18, 2015; he announced that the City is celebrating Public Employees Recognition Week May 3 through May 9, 2015. Moved by Councilmember Gonzales, seconded by Mayor Pro -tem Alvarez to approve a request by Proclamations Mayor Rocha for proclamations to recognize Daniel Polarek II and Kyle Carter, for both earning the Eagle Scouts Rank of Eagle Scout,, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS Mayor Pro -tem Alvarez thanked all who assisted with the recent Edgewood Shopping Center clean up, E. Alvarez and wished all Mothers a Happy Mother's Day. Comments Councilmember Gonzales wished all Mothers a Happy Mother's Day; he thanked all who participated R. Gonzales in the recent Relay for Life and the Shred-a-Thon events; he commended staff for moving forward Comments with the new hotel to be built at the former Enterprise Site. I Councilmember Camllo stated that previously conducted Goal Setting Workshops have always been A. Carrillo Council's lead vision's; he wished all Mothers a Happy Mother's Day. I Comments Rocha thanked all who participated at the recent Relay for Life Event, the Cinco de Mayo J. Rocha 'Mayor Celebration and the AUSD Parent University, and all who assisted with the Edgewood Center cleanup; Comments he announced the AVSD Mariachi Event on May 8, 2015, at APU, the Edgewood Shopping Center cleanup on June 6, 2015, the Paramount School Carnival on May 8, 2015, and Be a Walker Program at Memorial Park on May 9,2015; he asked everyone keep servicemen and women in daily prayers. SCHEDULED ITEMS Scheduled Items QUARTERLY LEGISLATIVE REVIEW. Legislative Report City Manager Butzlaff addressed the item requesting that Council review and take the recommended positions on proposed legislations as follows: 05/04/2015 PAGE TWO AB 45 Household Hazardous Waste, jurisdictions to provide residential collection of hazardous waste. Council to continue watching the Bill. AB 254 Change Local Election Dates, to dates established by the State. Council to oppose the Bill. AB 1455 Ontario Intemational Airport, to allow City of Ontario to take control of the airport. Council to support the Bill. SB 415 Voter Participation, to change the Locate Election date, to a State set date to conduct the Local Election if the previous Election had a voter turnout of 5% or less. Council to continue watching the Bill. SB 485 County of ;Los Angeles Sanitation District, to acquire sewage collection, treatment and disposal. Council to continue watching the bill. It was *consensus of the Council to take the positions on the Bills as recommended by staff. Moved by Mayor Pro -tem Alvarez, seconded by Councilmember Gonzales, to authorize the Mayor to sign a letter of support for the Los Angeles Air Force Base and Space and Missile Systems Center and to direct Staff to forward the letter to Secretary of Defense Ashton Carter and Secretary of the Air Force Deborah Lee James, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS i CONSENT CALENDAR: Moved by Mayor Pro -tem Alvarez, seconded by Councilmember Gonzales, to approve; Consent Calendar Items E-1 to E-9, with the exception of Item E-6, which was continued to the Meeting of May 18, 2015, and Items E-7 and E-8, which were handled under the Special Call portion of the agenda, by the following vote of the Council: I YES: COUNCILMEMBERS:GONZALES,CARRILLO,ALVAREZ,ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS 1. The minutes of the regular meetings of April 6, and April 20, 2015, were approved as written. 2. The following Resolution No. 2015-C21 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The Human Resources Action -Items, in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s), were approved as follows: Merit Increase and/or Regular Appointments: T. Van Dom, Community Improvement Inspector. New Appointments: R. Flores II, Police Officer Trainee. Separations: S. Cole Senior Planner; B. Hale Community Improvement Inspector; E. Castillo, Line Mechanic. i 4. The City Manager was authorized to execute a three (3) year Volume Licensing Agreement with Microsoft Corporation for the renewal of 'software assurance/support for Microsoft Office Professional, and; an agreement was awarded to CompuCom in the amount of $31,544.21. 5. The following Resolution No. 2015-C22 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING A REPRESENTATNE AND AN ALTERNATE AND SUBSTITUTE ALTERNATE REPRESENTATIVE TO THE GOVERNING BOARD OF THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA). I 6. The continued item regarding a contract for the Sidewalk and ADA Improvements Project No. 601662-14, was continued to the meeting of May 18, 2015. ' 7. SPECIAL CALL�ITEM. 8. SPECIAL CALL' ITEM. 9. A budget amendment in the amount of $8,400 was approved, and authorization was given increase the blanket purchase order issued to HdL Companies for Sales Tax Audit Services. SPECIAL CALL ITEMS Consent Calendar Item E-7: 05/04/2015 PAGE Letter of Support for L.A. Air Force Consent Calendar Minutes Reso 2015-C21 Warrants H.R. Action Item CompuCom License Agreement Reso 2015-C22 ICRMA Representatives Continued Item Spec Call Spec Call Budget Amend HdL Companies Agreement CvicPlus, Upgrade City's Website Information Services/Library Services Director Graf responded to a question posed by Mayor Pro -tem Alvarez stating that the $36,100 initial cost to build the Website was separate from the $9,351.60 ongoing operating support expense. Moved by Mayor Pro -tem Alvarez, seconded by Councilmember Carrillo to approve a Professional Services Agreement with CivicPlus in the amount of $36,100 to upgrade and redesign the City's Website and to authorize the Mayor to execute, in a form acceptable to the City Attorney, a Professional Services Agreement on behalf of the City, by the following vote of the Council: I YES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS Consent Calendar Item E-8: AGREEMENT FOR PROFESSIONAL AUDITING SERVICES. i Discussion was held regarding Lance, Soll & Lunghard, LLP, providing auditing services to the City since 1998; the agreement requires that the law firm rotate partners every 3 to 5 years; suggestions were made to approve the contract for a shorter term, and to recruit for a new firm; City Manager Butzlaff suggested that the item be continued to the May 18, 2015, meeting in order to contact the firm to find out if a shorter term agreement would affect their price of the agreement. Moved by Mayor PPo-tem Alvarez to approve the agreement for one year only, for professional auditing services with Lance, Soll & Lunghard, LLP, and to direct staff to solicit for bids, motion died for the lack of second; Moved by Councilmember Gonzales to approve a two year contract for auditing services, he then withdrew his motion; Moved by Mayor Rocha, seconded by Councilmember Carrillo, to continue' the item for an agreement for professional auditing services to the Council Meeting of May 18, 2015, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS i SUCCESSOR AGENCY RELATED BUSINESS. ' Councilmember Carrillo offered a Resolution entitled: I A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY FUNDS. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, to waive further reading and adopt Resolution:No. 2015-R6, by the following vote of the Council: YES: COUNCI LMEMBERS: GONZALES, CARRILLO, ALVAREZ, ROCHA NO: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MACIAS ADJOURNMENT It was *consensus of the City Council to adjourn the meeting. i TIME OF ADJOURNMENT: 8:30 P.M. I i ' CLA eewfoi NEXT RESOLUTION NO. 2015-C23. (City) NEXT ORDINANCE NO. 2015-03. I NEXT RESOLUTI6N NO. 2015-R7 (Former Redevelopment Agency) i Next Regular Meeting: May 18, 2015. *Indicates Councilmember Macias was absent. I 05/04/2015 PAGE FOUR Agreement LSL, Auditing Services Succr Agency Reso 2015-R6 Warrants Adjourn