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HomeMy WebLinkAboutMinutes - July 20, 2015 - CCCITY OF AZUSA ' MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, JULY 20, 2015 - 6:30 P.M. Mayor: Joseph Romero Rocha Mayor Pro -tem: Edward J. Alvarez Councilmember: Angel A. Carrillo Councilmember: Uriel Edward Macias Councilmember: Robert Gonzales City Clerk: Jeffrey Lawrence Cornejo, Jr. City Treasurer: Arthur M. Vasquez The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 East Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE 'Elected Officials: City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Martinez, Economic and Community Development Director Christiansen, Human Resources and Risk Management Director Ayala, Neighborhood Services Coordinator Quiroz, Assistant/Deputy City Clerk Hernandez. F The City Council recessed to closed session at 6:32 P.M. to discuss the following: Call to Order Roll Call Also Present Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code. LaborNegot Section 54957.6. CAPP, AMMA, City Negotiators: Troy L. Butzlaff, City Manager and Amelia Ayala, Human Resources and Risk ACEA Management Director Organizations: CPP (Civilian Association of Police Personnel), AMMA (Azusa Middle Management Association), and ACEA (Azusa City Employee Association). 2.REAL PROPERTY NEGOTIATIONS Pursuant to California Government Code Section Property 54956.8. Negotiations Agency Negotiators: Troy L. Butzlaff, City Manager and Kurt Christiansen, Economic and 106 S. Azusa Community Development Director. Negotiating Parties: Richard Montgomery and Ray Baker, Lamar Outdoor Advertising. Under Negotiations: Price and Terms of Property Lease/License Agreement. Property Address: 106 South Azusa Avenue, Azusa, California, APN 8611-036-012. '3.CONFERENCE WITH LEGAL COUNSEL. Pursuant to California Government Code. Section 549_56.9(d)(21. One (1) Potential Case: Threat of Litigation from Azusa Unified School District Involving Rosedale School Site. Council Reconvened at 7:41 P.M. City Attorney Martinez announced that there was no reportable action taken in closed session; Mayor Rocha abstained from participating on Item No. 3. Mayor Rocha called the meeting to order at 7:42 P.M. ROLL CALL: Roll call was taken by City Clerk Comejo. Ave Conference Legal Counsel Threat of Litigation City Attorney Reports r Reg Meeting Call to Order Roll Call PRESENT: COUNCILMEM 3ERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: NONE Elected Officials: City Clerk Cornejo. Staff Members: City Manager Butzlaff, City Attorney Martinez, Police Captain Hunt, Human Resources and Risk Management Director Ayala, Public Works Director Bobadilla, Economic and Community Development Director Christiansen, Utilities Director Morrow, Parks Supervisor Chavez, Budget Analyst Lam, Buyer Garcia, Neighborhood Services Coordinator Quiroz, Assistant/Deputy City Clerk Hernandez. Pledge to the flag was led by Ms. Jackie Helbert. Invocation was given by Father John Cordero, St. Francis of Rome )Church. Also Present Flag Salute Invocation Public Part Mr. Hector Elizalde thanked the Council for their assistance with the 4th Annual Veterans Forum, held H. Elizalde at the Azusa National Guard Armory, July 11, 2015. Comments Mr. Adrian Osterreich, representing Ygrene Energy Fund, offered their services to residents for the A. Osterreich financing of residential water and energy conservation upgrades related to the .State's Property Comments Assessed Clean Energy (PACE) Program. Mr. Greg Ahern addressed the meeting to express concerns regarding Councilmember Carrillo's G. Ahern current employment, which he believers may cause potential conflict of interest on, certain projects Comments approved by Council. Mr. Jorge V. Rosales announced the Korean Armistice Day Ceremony, in front of City Hall, July 27, J. Rosales 2015. Comments City Manager Butzlaff responded to Mr. Osterreich's presentation of Ygrene Energy Fund, stating that T. Butzlaff the Azusa Utilities Department is currently working with another company on the financing of clean Comments energy programs for Azusa residents. City Attorney Martinez responded to Mr. Ahem's concern stating that if a financial conflict should M. Martinez arise as a result of Councilmember Carrillo employment with the City of Covina, the proper steps Comments would be taken; there is no incompatible offices conflict, as the law does not recognize the title of Assistant City to the Manager incompatible with the title of Councilmember for another City. NOTICE WAS GIVEN by City Clerk Cornejo, that the following City Board and Commissioners terms of office will expire on September 30, 2015: 1 Position Architectural Barriers Commission 1 Positions Cultural & Historic Preservation Commission 2 positions Human Relations Commission 1 positions Library Commission 1 position Personnel Board 2 positions Planning Commission Applications for the positions to be accepted through Monday, August 17, 2015, 5:00 P.M. in the Office of the City Clerk. Applications to be available in the Office of the City Clerk, 213 East Foothill Boulevard, Azusa City Library, 729 North Dalton Avenue, and the City's Web Page www.ci.azusa.ca.us. Rprts/Update Notice of Open Board and Commissions 'City Manager Butzlaff announced that the Council Meetings of August 3 and 17, 2015, were to be T. Butzlaff canceled, as there is no business that will be conducted. Comments Moved by Councilmember Gonzales, seconded by Mayor Pro -tem Alvarez to approve Mayor Rocha's Certificates request for certificates to congratulate three boxers who competed at the Women's World Boxing Boxing Championship Tournament, to be presented at the Council Meeting on September 8, 2015, by the Champions following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE Councilmember Alvarez announced that he will not be in attendance at the meeting of September 8, E. Alvarez 2015, as he will be in Washington D.C.; he thanked all who attended the Veterans Forum Event. Comments 07/20/2015 PAGE TWO Councilmember Macias thanked staff for the Concerts in the Park event on July 16, 2015, and wished U. Macias everyone a happy summer. Comments Councilmember Gonzales thanked staff for hosting the Transit Oriented Development (TOD) R. Gonzales Workshop on July 14, 2015; he made the following announcements: Welcome Ceremony for the comments Africa Delegation for the 2015 Special Olympic World Games, at Azusa Pacific University, July 22, 2015, and a Welcome Breakfast behind City Hall, July 24, 2015; Annual Cool Kutz For Kids, Memorial Park, August 16, 2015. Councilmember Carrillo welcomed the 2015 Special Olympics World Games Athletes to Azusa and A. Carrillo wished everyone a good summer. Comments Mayor Rocha thanked Congresswoman Napolitano for the Veterans Forum Event; he made the J. Rocha following announcements: End of Summer Reading Program Carnival, July 21, 2015; Concerts in the Comments Park, July 23, 2015; Azusa Beautiful Monthly Cleanup, August 1, 2015; National Night Out, August 4, 2015; Be -A -Walker, August 8, 2015; Dog Vaccination, August 19, 2015; back to school for Azusa residents, August 18, 2015. He wished a happy 49th Wedding Anniversary to his wife Linda, and asked to keep service men and women in daily prayers. S .H .D TLED ITEM I Sched Items PUBLIC HEARING - ANNUAL (2015) METROPOLITAN TRANSPORTATION AUTHORITY Public Hearing (MTA) CONGESTION MANAGEMENT PROGRAM (CMP) LOCAL DEVELOPMENT REPORT. CMP Program Community Development Director Christiansen presented the item stating that the annual MTA CMP K. Christiansen Program has been suspended; however, agencies are still required to file the annual report, by way of a Presents Item resolution, to give an update to MTA on the program. Mayor Rocha declared the Public Hearing open; City Clerk Cornejo read the affidavit of proof of Hearing Open publication published in the San Gabriel Valley Tribune on July 10, 2015. No public comment was given. Moved by Councilmember Gonzales, seconded by Mayor Pro -tem Alvarez, to close the Public Close Hearing 'Hearing, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ , ROCHA NO. COUNCILMEMBERS. NONE Councilmember Carrillo offered a Resolution entitled: Reso 2015-C34 CMP Program A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. Moved by Councilmember Carrillo, seconded by Councilmember Gonzales, to waive further reading and adopt Resolution No. 2015-C34, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NO: COUNCILMEMBERS: NONE CONSENT CALEND R: Moved by Councilmember Macias, seconded by Mayor Pro -tem Alvarez, Consent to approve Consent Calendar Items E-1 to E-12, with the exception of Items E-4 and E-11, which were Calendar handled under the special call portion of the agenda, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ , ROCHA 'NO: COUNCILMEMBERS: NONE 1. The following Resolution No. 2015-C35 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING Reso 2015-C35 CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH Warrants THE SAME ARE TO BE PAID. 2. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules H.R. Action and applicable Memorandum of Understanding(s), were approved as follows: Item Merit Increase and/or Regular Appointments: M. Bohorquez, Building Technician; M. Barbosa, Engineering Associate; A. Holmes, Administrative Analyst; T. Johnson, Utilities Administrative and Fiscal Services Manager. New Appointments: R. D'Angelo, Police Officer Trainee. 07/20/2015 PAGE THREE 3. The City Treasurer's Report for the City of Azusa for the month of May 2015, was received, Treasurer reviewed and filed. Report 4. SPECIAL CALL ITEM Special Call 5. The purchase of Police Department dispatch furniture for four (4) workstations from Russ Bassett Dispatch in the amount of $73,777.36 was approved. Furniture 6. A one year agreement between the City of Azusa and Azusa Pacific University (APU), to provide APU-URO a full time police officer to serve as a University Resource Officer (URO) for the 2015-2016 Agreement undergraduate academic school year was approved. ' 7. The parkway improvements in the Promenade District, located along 9th street, Azusa Veterans Acceptance Way, Monrovia Place and The Promenade were approved and accepted, and an amendment to the Parkway Impr existing contract, between the City and ValleyCrest Landscape Maintenance in the amount of Monrovia $2,340 annually, was approved. Nursery 8. An amendment to the contract with B/R Partners, Incorporated for Project Management Services B/R Partners related to the Rosedale project was approved, and the City Manager was authorized to execute, in Agreement a form acceptable to the City Attorney, the Professional Services Agreement Amendment. Amendment 9. A contract was awarded to FRI & Associates in an amount not to exceed $38,880, to administer Housing Rehab the City's CDGB Single Family Housing Rehabilitation Program, and the Mayor and the City Program Manager were authorized to execute the contract, in a form acceptable to the City Attorney, on Agreement behalf of the City. 10. An amendment to the Professional Services Agreement with Morse Planning Group, for Project Morse Planning Management Services extending the term of the agreement through June 30, 2016, was approved, Group and the City Manager was authorized to execute the amended agreement, in a form acceptable to Amendment the City Attorney, on behalf of the City. 11. SPECIAL CALL ITEM. Special Call 12. The following Resolution No. 2015-C36 was adopted and entitled: Reso 2015-C36 Absence ' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA FOR COMPENSATED Reduction ABSENCES REDUCTION PROGRAM. Program SPECIAL CALL ITEMS Spec Call LEASE OF TWO SIDEWALK SCRUBBERS/SWEEPERS. Sidewalk Scrubbers/ Public Works Director Bobadilla responded to a question posed by Mayor Pro -tem Alvarez, stating Sweepers that it would be more cost effective to lease the scrubbers instead of buying them. Moved by Mayor Pro -tem Alvarez, seconded by Councilmember Gonzales to approve the lease of two (2) Tennant Integrated Sweepers/Scrubbers (M20) in the amount of $127,411.20, plus applicable tax, from US Bank, and to authorize the City Manager to execute all documents necessary for the transaction on behalf of the City, by the following vote of the Council. YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE AMENDMENT TO OUTDOOR EVENT AGREEMENT FOR THE BROOKSEE, LLC 2015 AND Brooksee, LCC 2016 REVEL CANYON MARATHON THROUGH THE CITY OF AZUSA. Revel Canyon City 2015 & Councilmember Macias requested that the Marathon Expo be held in a location within the City 2016 Marathon boundaries. Moved by Councilmember Macias, seconded by Councilmember Carrillo, to approve an amendment to the Outdoor Event Agreement with Brobksee, LLC for the 2015 and 2016 Revel Canyon Marathon, and to authorize the City Manager to execute the amendment, in a form acceptable to the City Attorney, on behalf of the City, by the following vote of Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ , ROCHA NO: COUNCILMEMBERS: NONE ORDINANCES/RESOLUTIONS. Councilmember Gonzales offered an Ordinance entitled: Ord 2015-06 Procurement Amendments 07/20/2015 PAGE FOUR AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING AND RESTATING ARTICLE VII, CHAPTER 2 OF THE AZUSA MUNICIPAL CODE RELATING TO BIDDING, CONTRACTING AND PURCHASES OF PROJECTS, SUPPLIES, SERVICES AND EQUIPMENT. Moved by Councilmember Gonzales, seconded by Councilmember Macias, to waive further reading and adopt Ordinance No. 2015-06 amending and restating Article VII, Chapter 2 of the Azusa Municipal Code, by the following vote of the Council: YES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA NO: COUNCILMEMBERS: NONE Adjourn 1 lt►u It was consensus of the City Council to adjourn the meeting in memory of Ms. Graciela Salas, long time Azusa resident, and Mr. Ildefonso M. Chagolla lifelong Azusa resident TIME OF ADJOURNMENT: P.M. NEXT RESOLUTION NO. 2015-C37. (City) NEXT ORDINANCE NO. 2015-07. NEXT RESOLUTION NO. 2015-1114 (Former Redevelopment Agency) Next Regular Meeting: September 8, 2015. The Meetings of August 3 and 17, 2015, were canceled. 07/20/2015 PAGE FIVE