HomeMy WebLinkAboutMinutes - June 27, 2016 - CC, Special MeetingCITY OF AZUSA
MINUTES OF THE SPECIAL MEETING OF
THE CITY COUNCIL
' MONDAY, JUNE 27, 2016 — 6:30 P.M.
The City Council, of the City of Azusa, met in Special Session at the above date and time in the Azusa Light & Water
Conference Room, located at 729 N. Azusa Avenue, Azusa, California.
Mayor Rocha called the meeting to order at 7:31 P.M.
ROLL CALL: Rall call was taken by City Clerk Cornejo.
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk Cornejo.
Staff Members: City Manager Butzlaff, City Attorney Martinez, Utilities Director Morrow, Acting Police Chief Hunt,
Public Works Director/City Engineer Bobadilla, Human Resources and Risk Management Director Ayala, Economic
and Community Development Director Christiansen, Acting Police Captain Hunt, Management Analyst Lacasella, and
Chief Deputy City Clerk Garcia.
COUNCIL RECESSED FOR BREAK AT 7:31 P.M. AND RECONVENED AT 7:41 P.M.
'PUBLIC COMMENT
None given.
City Manager Butzlaff provided a brief update on the City's email policy stating that the City had a policy for retaining
emails that have been deleted from a user's account for a maximum of 15 days, which was the maximum storage
capacity available. The City was compliant with the California Public Records Act; not every email received could be
considered a public record; and a protocol and retention schedule for retaining public records were in place. The City
was responsive to the newspaper's public records request for emails from Mayor Rocha and Councilmeoiher Alvarez
and provided all of the emails that were obtained for the requested date periods.
He provided a description of the email system used by the City stating that Staff was in the process of p I rchasing an
appliance that allows the City to store and retrieve user emails. An updated email retention policy would be brought to
the Council at a future date. Public Records Act training would be provided to both Staff and Councihnembers in the
near future.
SCHEDULED ITEMS
ADOPT RESOLUTION NO. 2016-050 ESTABLISHING A PREFERENTIAL PARKING PERMIT PROGRAM FOR
RESTRICTED PARKING DISTRICTS WITHIN THE CITY.
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Acting Police Chief Hunt and Police Captain Flemming presented the Preferential Parking Permit Program stating that
Turbo Data Systems would be used to manage the on-line processing, fulfillment and tracking of the permits. It was
recommended that residents be issued two residential permits and two guest passes each year and business owners be
issued eight commercial permits each year.
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Councilmember Gonzales offered Resolution No. 2016-050 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ESTABLISHING A
PREFERENTIAL PARKING PERMIT PROGRAM ,FOR RESTRICTED PARKING DISTRICTS WITHIN THE CITY
Moved by Councilmember Gonzales, seconded by Councilmember Alvarez and carried by unanimous; vote of the
Council, to approve Resolution No. 2016-050 establishing a the Preferential Parking Permit Program.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
Mayor Pro -Tem Carrillo and Councilmember Gonzales recused themselves from the discussion of cost) due to the
proximity of their residences to the restricted parking districts.
Acting Police Chief Hunt and Police Captain Flemming presented the following parking permit cost options; stating that
permits could be issued on either an annual or biennial basis:
Option A1: Two (2), 5 day guest permits per year — Annual: $17,181 (2 years) or Option A2: Biennial $13,153
Option BI: Five (5), 5 day guest permits per year — Annual: $19,576 (2 years) or Option B2: Biennial $15,553
Option Cl: Ten (10), one (1) day permits per year— Annual $23,576 (2 years) or Option C2: Biennial $19,553.
Exceptions could be made to the number of permits issued on a case by case basis, if needed. In response to questions
posed by the Council, Captain Flemming stated that apartment tenants would be issued the same number of permits as
' other residents and should new residents receive a citation, the Police Department could dismiss the ticket and provide
the resident with permit information.
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Discussion ensued regarding a 90 day progress report to determine if permit numbers and boundary', areas need
adjustment.
Moved by Councilmember Alvarez, seconded by Mayor Rocha and carried by the following vote of the Council to
approve Option A2 and issue two (2), 5 day guest permits per year; a FY 2016/17 budget amendment in the amount of
$13,153; and the issuance of a 90 day progress report.
AYES: COUNCILMEMBERS: MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: GONZALES, CARRILLO
Discussion ensued regarding notifying residents of the Preferential Parking Permit Program.
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Mayor Pro -Tem Carrillo and Councilmember Gonzales re -joined the meeting.
APPROVAL OF AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING BETWEENITHE CITY
AND AZUSA POLICE MANAGEMENT ASSOCIATION (APMA).
City Manager Butzlaff presented the staff report stating that Staff recommended the approval of the amended and
restated Memorandum of Understating.
'Moved by Councilmember Gonzales, seconded by Mayor Pro -Tem Carrillo and carried by unanimous vote of the
members present, to approve the amended and restated Memorandum of Understanding between the City and the
APMA. 1
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
ADOPT RESOLUTION. NO. 2016-051 ESTABLISHING THE EMPLOYEE PAID MEMBER CONTRIBUTION
UNDER THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (PERS) FOR THE AZUSA POLICE
MANAGEMENT ASSOCIATION (APMA) MEMBERS.
City Manager Butzlaff presented the staff report stating that the Resolution established that the members of the APMA
would contribute an additional 3% each year of their Memorandum of Understanding, towards the employer's share of
their pension contribution.
Councilmember Gonzales offered Resolution No. 2016-051 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING THE EMPLOYEE PAID
MEMBER CONTRIBUTION UNDER THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM FOR
THE AZUSA POLICE MANAGEMENT ASSOCIATION (APMA)
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Moved by Councilmember Gonzales, seconded by Councilmember Alvarez and carried by unanimous'vote of the
Council, to approve Resolution No. 2016-051 establishing the employee paid member contribution for the APMA.
'AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA j
NOES: COUNCILMEMBERS: NONE
TRANSIT CENTER— 801 N. ALAMEDA AVENUE.
Public Works Director/City Engineer Bobadilla presented the staff report -stating the City worked out a License
Agreement with the Los Angeles County Metropolitan Transportation Authority (Metro) to alleviate Some of the
parking issues. The Agreement would allow the City to temporarily lease 145 parking spaces in the downtown parking
structure to Metro. In return, Metro would pay for the maintenance of the parking space, implement a Parking Permit
Program and reserve 20% of the spaces for transit users who are Azusa residents.
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Discussion ensued regarding the number of spaces set aside for Azusa residents and obtaining a permit.
Moved by Councilmember Macias, seconded by Councilmember Gonzales and carried by unanimous vote of the .
Council, to approve the Temporary Parking License Agreement between the City and the Los Angeles County
Metropolitan Transportation Authority.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
'SUCCESSOR AGENCY TO ESTABLISH A CLEAN TITLE TRANSFER BETWEEN THE,
OLSON COMPANY AS AUTHORIZED BY THE LONG RANGE PROPERTY MA'
APPROVED BY THE CALIFORNIA DEPARTMENT OF FINANCE IN DECEMBER OF 2015.
Economic and Community Development ,Director Christiansen presented the staff report stating that the City entered
into an Exclusive Negotiating Agreement with the Olsen Company for the development of 27 townhome units. The
property was previously transferred to the City from the Redevelopment Agency as payment for a City; loan. The
Department of Finance determined that the properties were to be transferred back to the Successor Agency establishing
a clean title transfer between the Agency and the Olsen Company.
Discussion ensued regarding parking surrounding the proposed development.
Moved by Councilmember Gonzales, seconded by Mayor Pro -Tem Carrillo and carried by unanimous 'vote of the
Council, to approve a quitclaim deed conveying 803 N. Dalton Avenue, 805 N. Dalton Avenue, 809 N. Dalton Avenue,
and 810 N. Alameda Avenue from the City to the Successor Agency.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE
OF THE AZUSA MUNICIPAL CODE REGARDING WATER CONSERVATION.
Utilities Director Morrow presented the staff report stating that the proposed Ordinance codifies Water Rule 21 making
'the Azusa Municipal Code consistent,with water regulations,
Councilmember Macias offered Ordinance No. 2016-03 entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA AMENDING 61VISION 6
OF ARTICLE VI OF CHAPTER 78 OF THE AZUSA MUNICIPAL CODE REGARDING WATER
CONSERVATION
Moved by Councilmember Macias, seconded by Councilmember Gonzales, and carried by unanimous vote of the
members present, to approve the first reading of Ordinance No. 2016-03.
AYES: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
NOES: COUNCILMEMBERS: NONE `
ADJOURNMENT
The meeting was adjourned by consensus of the City Council.
TIME OF ADJOURNMENT: 8:20 P.M.
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