HomeMy WebLinkAboutMinutes - September 06, 2016 - CCCONSENTITEM
CITY OF AZUSA E-1
MINUTES OF THE SPECIAL MEETING OF
THE CITY COUNCIL
TUESDAY, SEPTEMBER 6, 2016 — 6:30 P.M.
The City Council, of the City of Azusa, met in Special Session at the above date and time in the Azusa Light & Water
Conference Room, located at 729 N. Azusa Avenue, Azusa, California.
Mayor Rocha called the meeting to order at 6:30 P.M.
ROLL CALL: Roll call was taken by City Clerk Cornejo. Mayor Pro -Tem Carrillo arrived at 6:31 p.m., after roll call.
PRESENT: COUNCILMEMBERS: GONZALES, CARRILLO, MACIAS, ALVAREZ, ROCHA
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk Cornejo, City Treasurer Vasquez.
Staff Members: City Manager Butzlaff, City Attorney Martinez, Finance Director Johnson, Acting Police Chief Hunt,
Public Works Director/City Engineer Bobadilla, Human Resources and Risk Management Director Ayala, Economic and
Community Development Director Christiansen, Director of Information Technology and Library Services Graf, Director
of Recreation & Family Services Jacobs, Management Analyst Lacasella, Acting Community Improvement Manager
McMinn, Storekeeper Alvarez, Assistant Director of Electric Operations Langit, Assistant Director of Water Operations
Macias, Water System Engineer Barbosa, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk
Garcia.
,PUBLIC COMMENT
.Mr. Jorge V. Rosales commented on Item D stating that the Research Report did not specify how the Community
Satisfaction Survey was conducted; and inquired about the definition of "on target" in the Key Priorities and Objectives
referenced in Item E.
City Manager Butzlaff announced that the comments and inquiries would be addressed as the items are presented.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
Councilmember Macias stated that the presentation would be conducted at the September 19 meeting.
Councilmember Gonzales thanked Recreation and Family Services Jacobs for obtaining vendors at the Concerts in the
Park events.
Chief Deputy City Clerk Garcia requested that the Council select an alternative date to interview the commission
applicants as there was a conflict with the date that was previously selected. The Council scheduled the interviews on
October 10, 2016 at 6:30 p.m. in the Light & Water conference room.
City Manager Butzlaff introduced the item stating that ThinkNow Research conducted the community satisfaction survey
using a random sampling of residents. In response to the comments made during public participation, he stated that both
the full report and the presentation that would be made by the consultant would be published on the City's website.
Mr. Carlos Yanez, ThinkNow Director of Research presented the findings of the survey.
City Manager Butzlaff recommended that a community satisfaction survey be conducted every 3-5 years.
Councilmember Alvarez suggested the inclusion of a category showing the results based on the area of the City that the
individuals reside in.
In response to a question posed by Mayor Rocha, Director of Public Works/City Engineer Bobadilla responded that Staff
was in the processes of seeking out a firm that would provide free beautification services to the City.
T
GOAL SETTING/PRIORITIZATION DISCUSSION
City Manager Butzlaff stated that the Goal Setting process last year was so predicted and the same process will be used
this year. Mr. Butzlaff answered Mr. Rosales comment regards `on target" to say target dates change over time. Mr.
Butzlaff stated this will be done in three parts, I" part Goals and Objectives; 2,d part department heads talk about Key
Goals for their department; 3`d part Council to set their Key Priorities and Objectives.
Management Analyst Lacasella presented a brief summary of last fiscal year's goals in the following areas Economic
Development; Financial Sustainability; Environment; Planning/Development; Infrastructure; and Public Services.
Acting Police Chief Hunt presented the department's Keygoals:
' • The Police Department will address the top three policing priorities: 1) Traffic related issues, 2) Gang crime and
Graffiti and 3) Homelessness issues.
• Explore the use of body worn cameras and implement a pilot program. PD is also working with neighboring agencies
to submit a grant application to DOJ by April 27th for this technology on a regional basis.
• Implement a management and leadership transition plan to maintain organizational stability during a period of
increased attrition, due to retirements of veteran supervisors/commanders.
Recreation and Family Services Director Jacobs presented the department's Key goals:
• Create a Park Ambassador Program to support the new HALO and new Park Ordinance programs. A Parks
Ambassadors would monitor activity at all parks, serving as eyes and ears to PD, while ensuring the quality of assets
in the City Park System on weekends. The program would also take care of nightly restroom lock up, freeing up Park
Maintenance Staff during the week to attend to their prime responsibilities.
• Construct full ADA Restroom compliant restrooms at Northside, Veteran's Freedom and Gladstone Parks.
• Purchase and installation of retro -fit shade shelter systems to existing park playground amenities and the Azusa
Aquatics Center.
Assistant Director Electric Operations Langit presented the department's Key goals:
• Replace the water main on Azusa Avenue from First to 3rd Streets and on First Street from Azusa Ave west to the
210 Freeway overpass to reduce main leaks and improve service reliability.
• Initiate a smart grid electric/water demonstration project to validate the technology, communications system and
business case.
• Continue actions to divest ALW's interest in the San Juan Generating Station including payoff of all project bonds
and funding of the mine reclamation and decommissioning trust funds by January 1, 2017.
• Complete construction of the strategic connection between the Water Treatment Plant and the SGVMWD water
supply pipeline in Azusa.
Finance Director Johnson presented the department's Key goals:
• Educate labor groups of consequences of unsustainable employee benefit plans and unfunded retirement liabilities.
• Develop annual budget targets by fund and establish a formal budget monitoring process to ensure the City maintains
a balanced budget year-round.
• Raise awareness of the City's financial condition, including financial planning tools utilized, status of revenues,
expenses, pensions, and rates and fees through regular workshops and other tools as appropriate.
Public Works Director/City Engineer Bobadilla presented the department's Key Coals:
• Continue to replace non-compliant street/traffic signs with signage that complies with the MUTCD sign reflectivity
requirements at a rate of 150 per year or as resources allow.
• Due to limited funds and significant costs associated with complete sidewalk replacement, implement a sidewalk
grinding program that repairs lifted sidewalks more efficiently and at a reduced cost.
• Develop and implement a program for systematic periodic inspections of all City facilities to ensure building repairs
such as roof, plumbing, electrical, and HVAC repairs are being performed in a timely manner with a proactive
approach to reduce costly repairs in the future.
Economic and Community Development Director Christiansen presented the department's Key Coals:
• Work with Rosedale developers to entitle the final tracts within the Monrovia Nursery Specific Plan, including the
Transit 2 site.
• Completion of the hotel project at 229 S. Azusa Avenue.
• Commence entitlements for Dalton Property, A-2 parcels and A-3 parcels..
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Information Services/Library Director Graf presented the department's Key goals -
Library:
Continue to serve the underserved in the community, by identifyin
resources that address the specific needs of the patrons such as Gr.
computer classes, Spanish and Chinese Collections, Citizenship classes
Connections Resource Specialist.
Explore potential capital improvements for the Library Infrastructure
electrical improvements, and ADA compliant bathroom remodel.
, developing and promoting programs and
ss Roots ESL, Bi -Lingual Storytime's and
Workforce development, and Neighborhood
using non -general fund monies, for lighting,
'• Expand our Digital Library with e -government, database resources and expanded targeted computer classes.
Information Technology:
• Implement Enterprise'management solution for tablet mobile devices used in the field.
• Expand the creation and use of interactive GIS maps and APP for support of economic development projects.
• Replacement of document management system that will also include a weblink portal to facilitate quick access to
public records and transparency.
• Redesign and implementation of upgrade to data protection and system recovery operations.
Human Resources and Risk Management Director Ayala presented the department's Key goals:
• Provide Workers' Compensation 101 Training for all Department Heads, Supervisors, and Managers.
• Work with CA JPIA Regional Risk Manager and Department Heads in the area of OSHA Regulations.
• Provide Performance Evaluation Training for all Department Heads, Supervisors, and Managers.
• Provide Supervisor 101 Training for Supervisors and Managers.
City Manager Butzlaff presented Administration department's Key goals:
• Establish a comprehensive customer service program throughout all City departments to create friendly, helpful, and
courteous interaction between the City and its citizens and other customers.
• Coordinate the preparation of a design plan and architect's estimate of costs to remodel and/or improve the restrooms
'in City Hall and Library and to install security improvements in the reception area of City Hall. • Continue to streamline processes and make other service improvements, including the use of technology where
appropriate, to make it easier to do business with City government.
City Manager Butzlaff stated that the City Council submitted their top 10 goals prior to the workshop; they were compiled
in specific areas, each area with a list of the goals, and he asked the Council to note their top priorities fi-om that list and
add goals if needed as well to identify priority level by color, red being top priority and orange low priority with yellow,
green and blue in-between. Mr. Butzlaff stated the results will come back at a future meeting.
CLOSED SESSION
The City Council recessed to closed session at 8:27 P.M. to discuss the following:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION —Pursuant to California Government Code Section
54957.
Title(s): City Manager
CLOSED SESSION REPORT
The City Council reconvened at 9:34 P.M.; City Attorney Martinez announced that there was no reportable action.
ADJOURNMENT
The meeting was adjourned by consensus of the City Council,
TIME OF ADJOURNMENT: 9:35 P.M.
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