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HomeMy WebLinkAboutMinutes - June 24, 1998 - RA• CITY OF AZUSA • MINUTES OF THE CITY COUNCIL, AND THE REDEVELOPMENT AGENCY ADJOURNED REGULAR MEETING WEDNESDAY, JUNE 249 1998 -6:30 P.M. The City Council/Board members of the City of Azusa and the Redevelopment Agency met in adjourned regular session at the above date and time in the Civic Auditorium. Mayor/Chairman Madrid called the meeting to order. ROLL CALL PRESENT: COUNCILMEMBERS: HARDISON, ROCHA, BEEBE, MADRID ABSENT: COUNCILMEMBERS: STANFORD ALSO PRESENT: Interim City Administrator/Executive Director Hsu, City Attorney/General Counsel Carvalho, City Manager Cole, Community Development Director Bruckner, Finance Director Craig, Grants Compliance Neal, JuniorAccountant Grijalva, Headstart Coordinator Coppola, City Engineer Abbaszadeh, Recreation Superintendent Jacobs, Community Improvement Manager Rudisel, Accounts Payable Clerk Wanstrath, Redevelopment Project Manager Forintos, Planning Secretary Rocha, Senior Accountant Jara, Redevelopment Secretary Thompson, Business License official Cawte, Transportation Manager MacKay, Deputy City Clerk/Secretary Toscano, and other city employees. Call to Order Roll Call Also Present CONTINUED PUBLIC HEARING - to receive and consider all evidence and reports Cont Pub Hrg presented at said hearing and/or obtained previously relative to the City's schedule of fees Schedule of fees and charges for its various services for which users make a direct payment proportionate to the services rendered. Finance Director Craig addressed the Hearing advising that there are three categories of fee Fin Dir charges; Developer service, City wide services, and Utility services and that all changes comments proposed at the last meeting are highlighted in shaded grey, he then introduced Grants Compliance Officer Neal to respond to any questions. Grant Compliance OfficerNeal addressed Council detailing responding to question regarding D. Neal Grading Permit fee, stating that there are no changes to that item as it is based on County response documented fees. questions Community Improvement Manager Rudisel and Finance Director Craig responded to Com Imp Mngr question regarding actual cost/recoup costs and the strategy behind them. They also & Fin Dir answered questions regarding permits, study, variances, tree planting inspection, and block comments wall permits. Community Development Director Bruckner responded to questions regarding procedures Com Dev Dir of level of review for GPAs, Variances, minor deviations, etc. which he stated could be found Developer Fees in the Zoning Code, and detailed the process, further, answered questions posed by Councilmembers. It was noted that fees have not been increased in fifteen years. There were no changes in the Sewer fee schedule from last meeting, City Attorney advised Sewer Fees& that in order to adopt these fees, State Law requires that an ordinance be adopted. Staff Non -Developer answered questions regarding non -developer fees. fees Coundilmembers/Boardmembersre-addressed Developer's Fees, lengthy discussion was held Developer with questions regarding variances, minor deviations, conditional use permits, and precise Fees plans. Staff responded detailing all subjects and providing many examples. Staff response 0 0 Councilmember Hardison offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA REVISING 1" Rdg Ord SEWER USER SERVICE FEES. Sewer User Svs Fees Moved by Councilmember Hardison, seconded by Councilmember Rocha and unanimously carried by roll call to waive further reading and introduce the Ordinance. Councilmember Rocha offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Res. 98-C 107 ESTABLISHING A USER FEE SCHEDULE FOR VARIOUS MUNICIPAL ACTIVITIES User Fee AND SERVICES. Schedule Moved by Councilmember Rocha, seconded by Councilmember Beebe to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, ROCHA, BEEBE, MADRID NOES: COUNCILMEM 3ERS: NONE ABSENT: COUNCILMEMBERS: STANFORD Mayor Madrid offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Res. 98-C 108 ESTABLISHING CERTAIN DEVELOPMENT PROJECT FEES AND SERVICES Development CHARGES. (Pages 1-4 of 5, of the schedule of charges). Project Fees and Services Charges Moved by Mayor Madrid, seconded by Councilmember Beebe to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, ROCHA, BEEBE, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: STANFORD (Note: See page 5 attached to these minutes with Council vote and final changes to schedule). Moved by Councilmember Beebe, seconded by Councilmember Hardison and unanimously Appeals -$150 carried by roll call that both Appeals of Planning Actions/Council and Appeals of Planning Actions/Commission be $150.00, as noted on attached page. Joann Coppola Head Start Coordinator, addressed Council presenting the Head Start budget Head Start stating that they are totally grant funded and recently have received an increase in the grant budget money by $51,000 for next fiscal year which has been spread throughout their budget, which in 1997-98, was budgeted at $1,041,997 and 1998-99 will be $1,098,273. Discussion was held between Councilmembers, Grants Compliance Officer Neal, and Discussion Finance Director Craig, regarding the 25% matching grant, City general fund contribution, allocations and allocations of costs incurred by the whole city to the program. Ms. Peggy Martinez addressed Council expressing disapproval that fees and charges have P. Martinez not been increased in fifteen years while salaries were rising and she thanked Councilmember comments Beebe for remaining firm in her beliefs. Peter MacKay, Transportation Manager, addressed Council provided an overview of the Transportation Transportation Department stating that funding is provided through Prop A and Prop C budget funds, which are allocated monthly by Los Angeles County MTA, funding for ride share P. MacKay comes from AB 2766 funding, obtained from vehicle registration fees of which a portion are returned to cities for air quality improvement programs. He distributed a summary sheet of expenditures and revenues of the Transportation Department and answered questions by Council regarding ride share programs, and trip reduction program and detailed the seven components of the Transportation program, which are Dial a Ride, Fixed Route, Metrolink shuttle, Recreation and special events, bus pass subsidy, Transportation Planning, and Ride - Share, Trip Reduction. 06/24/98 PAGE TWO 0 0 Director of Finance Craig provided comments on Sub -Mission 7509, Street Lighting Dir of Fin Maintenance and Operation ($330,500) and Assistance to the Redevelopment Agency. Director of Utilities Hsu provided overview of Utilities Funds which consist of Electric, Water and Azusa Valley Water Company, (AVWC), detailing revenues and expenditures. He advised that major items will be Sub Station, additional power lines to Rosedale and purchase of a line truck, spoke of plans to fund Economic Development Specialist position and upgrading of Associate Engineer to Communications Engineer, with duties such as telecommunications and fibre optics, advised of plans after deregulation and reevaluation activities. He advised of plans to merge Azusa Water and AVWC physically and accounting wise, explained the design of the Supervisory Control and Data System, advised of the study to evaluate additional water treatment capacity, explained treatment and pumping, and answered questions posed by Council. He addressed Customer Service, and Administrative Services stating that in preparation of deregulation, there is a need to rewrite rules and regulations, revise billing system software and his proposal for an additional programmer next year; further, explaining what is being done to the system for the year 2000 compliance. He advised that he will be funding City's contribution to the Chamber of Commerce, answered additional questions posed by Councilmembers. He then detailed the MIS budget and Rubbish budget (he will be funding a person to deal with AB939) and responded to questions posed by Council regarding standardization of computer system and possibility of sharing costs of position regarding AB 939 with other cities.. Community Development Director Bruckner presented Sanitary Sewer budget, where he stated included a proposed increase due to necessary compliance with the Clean Water Act, Environmental Protection, which is grant fund for used oil recycling, and waste water management program which deals with storm drain maintenance and repair. He then addressed the Redevelopment area of the budget which consists of slum and blight eradication, stating that the primary source of funding is tax increment, which is slightly lower this year due to purchase of Krems site; they have carried over many projects from last year to this year. He highlighted the budget stating that there is the sale of centennial site to Rite Aide, there will be a repayment of $500,000 to Light and Water, paying 25% of loan, there is the conclusion of 2' ROP house and a 3rd house, a request of a project area amendment to include the Foothill shopping center, Downtown Specific Plan, on-going marketing programs, Commercial Rehabilitation loans program, marketing and rehabilitation loans for the Andrews building, anticipating a deficit in the debt service fund, but with the transfer from the Capital projects fund it should be eradicated. He then answered questions posed by Councilmembers regarding the Economic Development Specialist, the Andrews development, Krems property and meetings with APU and Lewis Homes. Utilities, Electric, Water & AVWC MIS & Rubbish Sanitary Sewer & CRA budget Dir Com Dev City Attorney Carvalho advised that item from last regular meeting regarding Rock tax will City Attny be placed on the next meeting as well as Interim City Administrator evaluation, under the advised Closed Session items. It was consensus of Councilmembers/Boardmembers to adjournto Monday, June 29, 1998, Adjourn to at 6:30 in the Civic Auditorium, in order to conduct a budget workshop. 6/29/98 TIME OF ADJOURNMENT: 9:25 P.M. 41—Ai'm DEPUTY CITY CLERK/SECRETARY NEXT RESOLUTION NO.98-C109. (Council) NEXT ORDINANCE NO. 98-010 (Council) NEXT RESOLUTION NO. 98-1144 (Agency) NEXT ORDINANCE NO.98-ROl (Agency) 06/24/98 PAGE THREE