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HomeMy WebLinkAboutMinutes - February 23, 2004 - UB[M CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, FEBRUARY 23, 2004 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. ROLL CALL PRESENT: BOARD MEMBERS: HARDISON, STANFORD, CHAGNON, MADRID ABSENT: BOARD MEMBERS: ROCHA ALSO PRESENT: City Attorney Ferre, Director of Utilities Hsu, Assistant Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Deputy City Manager Gutierrez, Administrative Technician Yang, Senior Electric Engineer Langit, Assistant Director of Electric Operations Ramirez, City Clerk Mendoza. Public Participation Call to Order Roll Call Also Present Pub Part Mr. Art Morales addressed the Board Members requesting that the Utility Board meeting dates be A. Morales posted on the Marquee on the corner of Foothill Boulevard and Alameda Avenue, in front of City Comments Hall. He then expressed his frustration regarding an article in the San Gabriel Valley Tribune on February 19, 2004, regarding statements made about the Latino community in Azusa. The CONSENT CALENDAR consisting of Items II- A through II -J, were approved by motion of Consent Cal Board Member Stanford, seconded by Chairperson Chagnon and unanimously carried with the Approved exception of items 11-C, 1, and J, which were considered under the Special Call portion of the Agenda. A. The Minutes of the regular meeting of January 26, 2004, were approved as written. Min Appvd B. Approval was given to purchase two crew supervisors' vehicles by using City of Azusa Purchase two Purchase Order No. 006106 dated April 9, 2003 from Public Works Department to satisfv Vehicles competitive purchasing requirements. C. SPECIAL CALL ITEM. D. Approval was given for an additional $25,000 to the contract amount of Ryerson, Master, and Associates, Inc. (RMA) for additional services on the Vulnerability Assessment. E. Approval was given for an additional $50,000 to the blanket purchase order of General Pump Company. Spec Call Item Inc contract w/RMA Inc P.O. Gen Pump F. Notice of Completion for Project W-179, Foothill and Barranca, 12 inch- Waterline, was Notice Of approved and authorization was given to the City Clerk to have same recorded at the Office Completion of the Los Angeles County Recorder. fin/ -179 G. A RESOLUTION OF THE UTILITY BOARD/CIN COUNCIL OF THE CITY OF AZUSAACCEPTING Res. 04-C 19 CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING THEREOF. (Laborer's Grant of Training and Retraining Trust for Southern California, A Trust). Easement H. Approval was given for a loan to the Redevelopment Agency in the amount of $150,000 for Loan to redevelopment of the Talley Building Property, located at 619 and 621 N. Azusa Avenue. CRA SPECIAL CALL ITEM. Spec Call SPECIAL CALL -ITEM. Spec Call Special Call Items Special Call Items Board Member Stanford expressed concern regarding the color of the recycling containers to be Stanford purchased from Pro-Tainer, Inc. for the MARS -1 (Module Azusa Recycling Station -1) recycling Comments program at local schools. He requested that staff provide information on the advantages of the MARS -1 recycling containers and how they are being paid for. Assistant Utilities Director Kalscheuer responded to the issue stating that the bins are being Assist Util purchased by a grant from the State of California Department of Conservation and they are to be Dir used for recycling beverage containers, i.e. plastic bottles, cans, newspaper and mixed paper. He Kalscheuer stated that the advantages are that teachers are able to interact with students about recycling and response the value of conservation to the society. He stated that there have been no complaints regarding the aesthetics of the bins. Lengthy discussion was held regarding the bins, i.e. where and how they will be used and the Discussion color. It was consensus to approve the item with the provision to have the capability to change to color to a possible tan, or gray with matching lids and to bring back for reconsideration if staff is unable to find an appropriate color. Board Member Madrid expressed her objection as she would like another color, such as violet. Board Member Stanford addressed item regarding the Nondisclosure Agreement between Azusa Stanford — Light & Water and Adirmesh Wireless, LLC., asking if this is just for the City or Citywide. Comments 2 - Aiirmesh Wireless 02/23/04 PAGE TWO Utilities Director Hsu responded stating that it is a citywide proposal and provided background on, Utility Dir fhe item. He stated that City of Cerritos has entered into an agreement with Aiirmesh Wireless, Response LLC., and in order to talk to the company the City of Azusa would have to enter into a nondisclosure confidential agreement with the company. Board Member Stanford addressed item regarding the proposed Legislative Letter regarding Stanford Assembly Bill 939, requesting additional background information regarding the item. AB 939 Assistant Utilities Director Kalscheuer responded stating that the letter is in response to a request Assist Util by Los Angeles County Solid Waste Management Committee/Integrated Waste Management Task Dir Force by which they express concern to the Governor about AB 939 and the administration Response portion of the mandate. It was put on the City's agenda for consideration due to the concern on the administrative effort put into compliance with AB939. He noted the lengthy process to make certain calculations with regard to the report, stating that they are not against recycling program. Moved by Board Member Stanford, seconded by Board Member Hardison and unanimously Agmt w/ carried to approve the nondisclosure agreement with Aiirmesh Wireless regarding wireless internet Aiirmess services. Approved Moved by Board Member Stanford, seconded by Board Member Hardison and unanimously Ltr to Gov carried to support the letter by the Los Angeles County Integrated Waste Management Task Force Approved regarding AB 939 compliance and authorize the Mayor to send similar letter to Governor Re: AB939 Schwarzenegger. Assistant Director of Electric Operations Ramirez responded to questions regarding the purchase Assist Dir of two crew supervisors' vehicles stating that the CNG option are not available on the size of truck Elect Oper they were purchasing. Response Scheduled Items Sched Items Director of Utilities Hsu addressed item regarding "Allocation to Utility of City Support Service Allocation Costs", explaining that the Board had directed Staff to look into a proposal on allocation method To Utility of that would be clear, transparent, easy to administer, which is noted in the staff report. He stated City Support that there is a two step process, 1) would be based upon the general fund costs budgeted by Service Costs Support Services Departments, and 2) a formula was created by looking at what percentages share of FTEs the Utility has compared to the rest of the City, and then applies that percentage to the dollar amount. Discussion was held. Chairperson Chagnon noted that the Transfer Policy should be placed on the next Agenda for consideration. Moved by Board Member Hardison, seconded by Board Member Stanford and unanimously* Allocation carried to (1) approve the allocation concept proposed in the report, to allocate City Support Concept Services costs to the Utility; and (2) direct staff to formalize the allocation methodology as apart approved of the overall policy governing the transfers from the Utilities to the City General Fund. Staff Reports./Communications Staff Rpts Assistant Director of Resource Management Tang addressed the Board Members presenting the Monthly Pwr Monthly Power Resources Update, noting that they are finalizing the Kirkwall Connection Resources Agreement with Southern California Edison. Update 02/23/04 PAGE THREE 77 Utilities Director Hsu announced that there will be a Tour organized by SCAPPA, regarding Long Dir of Utilities —Term Power Resources, to San Juan in New Mexico 4Wd on April 13, 2004, they would be leaving ancmt Ontario Airport to Farmington and would drive to plant site on April 14' for the tour. He noted that Board Member Rocha had requested this information as it became available. Assistant Director of Resource Management Tang introduced the presentation of Long Term B. Tang Power Resource Procurement, stating that the issue is to plan for power resources commencing Long Term 2008. He stated that there is a need to meet the City's electric consumption and to plan for the Power Res future. He answered the following questions: Why Now? How Much to Procure? - Two Types of Procurement Power Resources: A. Summer Peaking Power and B. Planning Reserve. What Are Our Options? - Generally there are three options: A. Build own power plants, Participate in joint power projects, and Contract with third parties, he noted the pros and cons of each option. He then listed the indicative prices for Long Term Summer Peaking Resource. He talked about the preliminary finds and preliminary conclusion. He talked about where we go from here, stating that staff would like to engage independent consultant to validate the economic assessment and provide additional market perspective (due diligence review) and provide a final recommendation to the Utility Board in April and enter into a long term contractual arrangement in May. He answered questions posed by the Board Members. Director of Utilities Hsu provided an information item reminded the Utility Board that the Dir of Utilities municipal code stated that the board shall elect one of its members as chairperson and one as Comments vice -chairperson, who shall hold office for one year and until their successors are appointed. Appointment Initially officers shall be selected no later than the second meeting of the board following its Of officers appointment, subsequent selection of officers shall occur no later than the second meeting following the selection of the mayor pro -tem of the City Council. He stated that since the selection of the mayor pro -tem will be in March, staff will place an item o the March Utility Board agenda. Senior Electric Engineer Langit provided a status report of the Kirkwall Substation Project Sr Elect Engr displaying a before and after photo of the property at 1 160 W. Gladstone Street and stated that Rpt on they are still waiting for Edison to complete their portion of the switchyard; within the next forty Kirkwall Stn days they will energize the station and they are in the process of finalizing a switching program with Edison to energize the station. A dedication is planned for new facility sometime in late April 2004. Director of Utilities Hsu responded to question regarding a separate gate inside the complex and Dir of Util he explained that with regard to Edison's low voltage clinicians, they cannot get into the high Comments voltage" area, so, they would be separated by a wrought iron gate and a screen would also be installed for aesthetic purposes. He also explained the technology that was used is a little different, low profile, much cleaner, user friendly and environmental friendly. FY 2003-04 2n' Quarter Work Plan Updates – Chairperson Chagnon complimented Director of Utilities Hsu for and excellent work plan update, especially the format of the document. Director's Comments None It was consensus of Councilmembers to recess to Closed Session to discuss the following: CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 City Designated Representative: Joe Hsu Employee Organization: IBEW 02/23/04 PAGE FOUR FY 2003-04 2 n quarter Update Dir Com None Closed Sess The Utility Board Members recessed to Closed Session at 7:30 p.m. and reconvened at 7:55 p.m. There was no reportable action taken in Closed Session. It was consensus of Councilmembers to adjourn. TIME OF ADJOURNMENT: 7:56 P.M. SECRETARY NEXT RESOLUTION NO. 04-C20. 02/23/04 PAGE FIVE Recess Reconvened No Rpts Adjourn AGENDA REGULAR MEETING OF AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL AZUSA LIGHT & WATER 729 N. AZUSA AVENUE AZUSA, CA 91702 AZUSA UTILITY BOARD DIANE CHAGNON CHAIRPERSON DICK STANFORD VICE CHAIRPERSON CRISTINA C. MADRID BOARD MEMBER MONDAY, FEBRUARY 23, 2004 6:30 PM DAVE HARDISON BOARD MEMBER IOSEPH R. ROCHA BOARD MEMBER 6:30 p.m. - Convene to Regular Meeting of the Azusa Utility Board and Azusa City Council • Call to Order • Pledge to the Flag • Roll Call L PUBLIC PARTICIPATION (person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Pubfic participation will be limited to sixty (60) minutes time.) The Consent Calendar adopting the printed recommended action will be enacted with one vote. ff 5taff or Counci/members wish to address any item on the Consent Calendar individually, it will be considered under SPEC/AL CALL ITEMS. 11. CONSENT CALENDAR A. Minutes. Recommendation: Approve minutes of regular meeting of January 26, 2004, as written. II -A. UB Minutes -1-26-D4. doc B. Purchase of Two Crew Supervisors' Vehicles. Recommendation: Approve the purchase of two crew supervisors' vehicles by using City of Azusa Purchase Order No. 006106 dated April 9, 2003 from Public Works Department to satisfy competitive purchasing requirements. 11-8. Supervisor Truck 2004. D0C C. Purchase of Compartmentalized Recycling Containers. Recommendation: Authorize issuance of a purchase order to Pro-Tainer, Inc. for three additional 20 cubic yard compartmentalized recycling containers in the amount of $12,990. WIM Q -C. School Recycling Containers. D. Contract amendment for Ryerson, Master, and Associates. Inc. Recommendation: Approve an additional $25,000 to the contract amount of Ryerson, Master, And Associates, Inc. (RMA) for additional services on the Vulnerability Assessment. IWLNfl II -D. RMA Arnendmnt.DOC E. Blanket Purchase Order for General Pump Company. Recommendation: Approve an additional $50,000 to the blanket purchase order of General Pump Company. II -E. Blk PO to Gen Punp. LOC Notice of Completion for Project W-179. Recommendation: Acceptance of Project W-179 Notice of Completion, have City Clerk's office execute and file the same with County Recorder's Office. II -F. GCI-NOC W-179.doc 2 002 G. Grant of Easement from Laborer's Training and Retraining. Recommendation: Approval of Resolution accepting Grant of Easement from Laborer's Training and Retraining, and authorize City Clerk to file Easement with County Recorder's Office. IIG. Easement Lab'r Training.doc H. Loan to Redevelopment Agency. Recommendation: Approval of loan to the Redevelopment Agency in the amount of $150,000 for redevelopment of the Talley Building Property, located at 619 and 621 N. Azusa Avenue. II -H. Talley Bldg.doc Nondisclosure Agreement with Aiirmesh Wireless. Recommendation: Approve nondisclosure agreement with Aiirmesh Wireless regarding wireless internet services. E II -I. NDA w-Arirrresh.doc Assembly Bill 939 (1989) Legislative Letter. Recommendation: Support the letter by the Los Angeles County Integrated Waste Management Task Force regarding AB 939 compliance and authorize the Mayor to send similar letter to Governor Schwarzenegger. II -J. Leg Ltr re AB 939.doc . 111. SCHEDULED ITEMS A. Allocation to Utility of City Support Service Costs. Recommendation: (1) Approve of the allocation concept proposed in this report; and (2) Direct staff to formalize the allocation methodology as part of the overall policy governing the transfers from Utilities to the City General Fund. III -A. City Cost Allocation to Utility.dc IV A. Monthly Power Resources Update E IV -A. Power Resources Moly Rpt.{ 001 B. Long Term Power Resources Procurement .E N -B. LT Power Resource Procurerrei C. Election of Utility Board Chairperson and Vice Chair FQnMill IV -C. UB Chair -Vice -Chair Elect D. Kirkwall Substation Update E IV -D. Krkwa0 SulrUpdate.ppt E. FY 2003-04 2"a Quarter Work Plan Updates H IV -E. WKPLN Update FY03-04 2nd Qtr.doc - V. DIRECTORS' COMMENTS VI. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 City Designated Representative: Joe Hsu Employee Organization: IBEW VII. ADIOURNMENT A. Adjournment `9n compliance with the Americans with Disabilities Act, ifyou need special assistance to participate in. a city meeting, please contact the City Clerk at 626-8i2-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting " 0014 CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, JANUARY 26, 2004 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, City Manager Cole, Director of Utilities Hsu, Assistant Utilities Director l(alscheuer, Assistant Director of Resource Management Tang, Assistant Director of Customer Care and Solutions Vanca, Assistant Director of Electric Operations Ramirez, Assistant City Manager Person, Deputy City Manager Gutierrez, Administrative Technician Yang, Assistant Director of Water Operations Anderson, Senior Electric Engineer Langit, Assistant Director of Electric Operations Ramirez, Deputy City Clerk Toscano. Public Participation Pub Part None. None The CONSENT CALENDAR consisting of Items 11- A through 1I -D, were approved by motion of Consent Cal Board Member Stanford, seconded by Board Member Rocha and unanimously carried. Board Approved Member Rocha abstained from the approval of the minutes as he was not present at that meeting, he also questioned whether the increase in the blanket purchase order for West Coast Arborist would be sufficient to cover until the end of the year and staff responded that it would. A. The Minutes of the regular meeting of December 22, 2003, were approved as written. Min Appvd 0015 B. A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Res. 04-C1 1 AMENDING THE SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING Amend Sched THE ELECTRIC AND WATER SERVICE SUPPLIED BY AZUSA LIGHT & WATER. Charges C. Approval was given to authorize a blanket purchase order amendment for electric line West Coast clearance from $100,000 to $124,000 for West Coast Arborist. Arborist PO D. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSAACCEPTING Res. 04-C 12 CERTAIN GRANTS OF EASEMENTS AND DIRECTING THE RECORDING THEREOF. (TCB Grant Esmt Development LLC.) Special Cali Items None. Scheduled Items None. Staff Reports/Communications Special Call None Sched Items None Staff Rpts Assistant to the Utilities Director Kalscheuer reported that City achieved a 55% waste diversion Rpt to State rate in its effort to comply with AB 939 for 2002, and stated that the City must report this to the AB 939 State by January 31. He then answered questions posed by Board Members. Assistant Director of Resource Management Tang addressed the Board Members stating that Monthly Pwr Azusa has been dismissed from the market manipulation investigation and that the order was Resources explicit in its findings that Azusa did not engage in and was not part of any market manipulation Update schemes. Assistant Director of Electric Operations Ramirez provided an update on the Annual Electric Elect Div Division Reliability Report detailing the report on System Average Interruption Frequent Index, Reliability (SAIFI), System Average Interruption Duration Index (SAIM), Customer Average Interruption Report 2003 Duration Index, (CAIDI) and the Average Service Availability Index (ASAI) of the electric system and also provided a comparison of number of outages for 2001, 2002, and 2003 and the reasons for the outages. He then answered questions posed by Board Members. Board Member Madrid requested that next year the report be clearer, with terminology that could be understood and that could be compared to other years. Assistant Director of Electric Operations Ramirez provided an update on the City Yard Renovation Update on Project at 1020 W. Tenth Street. He pointed out the color schemes advising that there is a need City Electric to pick a color scheme. He pointed out the selection as follows: beige/brown, gray/blue, and Yard cream/green. He noted changes made, such as: entrance is now on the side of the building, Renovation thanks to Board Member Hardison. They also included side windows that are similar to the Project windows next to the street, and they sealed one door. He detailed the specifics and answered questions posed by Council. He noted door issues that the Planning department had concerns with and stating that they will proceed with the drawings after consensus at this meeting. It was consensus of the Board Members that the color scheme for the project be beige/tan. Senior Electric Engineer Langit provided an update on the Kirkwall Substation stating that the Kirkwall Stn construction on the project began sometime in August last year and the portion of the Azusa Update Substation is now complete and Edison began it's construction as of January 5, 2004 and should be completed by the end of March and it will be energized by the end of April. He stated that the front wall of the Gladstone Substation has been completed and overhead light work has been completed by Edison. Mr. Hsu and Mr. Tang advised that they are still in negotiations with Edison regarding the agreement. 01/26/04 PAGE TWO 006 rY� Utilities Director Hsu provided an update on Capitol Day at the CMUA conference held on January Update on 12, 2004. He attended the event along with Mayor Madrid and noted the special treatment he CMUA e received from the Legislatures, Assemblyman Chavez and Senator Romero. He then noted three Capitol Day State Legislative actions that they want to propose as follows: Advocate that Edison, PG&E, and 8. State San Diego Gas 8. Electric should have enough resources for their customers, via contract or Legislature ownership, advocate that there are too many energy agencies, which is also on the Governor's Updates Agenda, and also percolate in water standards. He then announced that the 72nd Annual CMUA Conference of the California Municipal Utilities Association will take place March 24h — 26d', 2004, 72"d Annual in Monterey, California. Board Member Madrid advised that she will be attending. Conference Discussion was held regarding the Board Nominee or Volunteer for Azusa Agricultural Water Nomination Company. Utilities Director Hsu stated that there is a need for a member and alternate and that Of Azusa Ag the meetings are held once a year. It was consensus of.the Board Members that Board Member Rep. Madrid, Madrid be nominated and that Chairperson Chagnon be the Alternate. Chagnon Alt. Director's Comments Discussion was held regarding Transfer/Allocation Status Report. Utilities Director Hsu advised that City Manager Cole will prepare this before he leaves. He also advised that his staff was supposed to come up with a transparent policy, special transfer policy so there would be no need to adjust it every year. He advised that his staff have come up with a formula that he wishes to share with the City Manager, Associate Director of Finance and Assistant City Manager, but have been unable to setup a meeting to hold the discussion. It was consensus of the Board Members to carry over this issue as well as the discussion regarding allocations to the Board Meeting of February, 2004. It was consensus of Councilmembers to recess to Closed Session to discuss the following: Conference With Legal Counsel — Existing Litigation Government Code Section 54956.9(a) City of Azusa v. Simich Case No.: Los Angeles Superior court No. KC041085 Public Employee Appointment Government Code Section 54957 Title: City Manager The Utility Board Members recessed to Closed Session at 7:19 p.m. and reconvened at 8:02 p.m. There was no reportable action taken in Closed Session. It was consensus of Councilmembers to adjourn. TIME OF ADJOURNMENT: 8:01 P.M. SECRETARY NEXT RESOLUTION NO. 03-C115. 01/26/04 PAGE THREE Dir Com Transfer/ Allocations Continued To February Meeting Closed Sess Existing Litigation Simich Pub Emp Appointment City Manager Recess Reconvened No Rpts Adjourn 607 FROM: JOSEPH F. HSU, DIRECTOR OF UCTILITIES r DATE: FEBRUARY 23, 2004 SUBJECT: APPROVAL OF PURCHASE OF TWO ELECTRIC CREW SUPERVISORS' VEHICLES RECOMMENDATION It is recommended that the Utility Board/City Council authorize staff to purchase two crew supervisors' vehicles by using City of Azusa Purchase Order No. 006106 dated April 9, 2003 from Public Works Department to satisfy competitive purchasing requirements. BACKGROUND The Electric Division identified the need to replace two aging pieces of equipment, one 1994 Ford 3/4 - ton pick-up with 88,000 miles and a 1990 1 -ton pick-up with 80,000 miles. The division needs to maintain its fleet of vehicles in top working condition. This is especially critical for vehicles driven by the supervisors because they are needed everyday on the job and are used as first response vehicles to emergencies. These vehicles need frequent repairs due to age and high mileage. In April 2003, Public Works Department purchased a vehicle with attached specifications (no CNG options on F-350 or 450. vehicles). Wondries Ford has agreed to match the price $22,156 each, if the Utility Board/City Council authorizes use of Purchase Order No. 006106 to satisfy purchasing requirements of City. FISCAL IMPACT The two crew supervisors' vehicles are part of the Electric Division's Capital Improvement Project (CIP) for fiscal year 2003-2004, which includes $80,000 for these vehicles. The total cost, including tax, for two vehicles is $47,967.74. The purchase of new units will reduce demand for equipment repairs, thus having a positive impact on the operating budget. Prepared by: David M. Ramirez, Assistant Director for Electric Operations �O truck spec pdf 16 AZUSA LIGHT AND WATER TRUCK SPECIFICATIONS FOREMAN'S TRUCK (2 EACH) FORD F-350 SUPERDUTY SRW WITH GASOLINE ENGINE AND STAKE BODY. TO REPLACE VEHICLES 707 AND 715. CHASSIS SPECIFICATIONS: A) CURRENT YEAR, FORD F-350 SUPER DUTY, SINGLE REAR WHEELS, 4X2 CAB AND CHASSIS WITH REGULAR CAB. B) 6.8L V-10 TRITON GASOLINE ENGINE. MUST BE IN THE PROPER ENGINE FAMILY TO BE CLASSIFIED BY THE SCAQMD AS MEDIUM DUTY LOW -EMISSION VEHICLE. C) 140.8" WHEEL BASE. 60" CAB TO AXLE. 9900 LBS GVWR. D) HD 4 -SPEED AUTOMATIC TRANSMISSION WITH OVERDRIVE. E) POWER STEERING. F) POWER BREAKS. G) GREY CLOTH BENCH SEATS. H) EXTERIOR COLOR BRIGHT WHITE. I) (5) TIRES, LT-265/75R16E. J) AIR CONDITIONING. K) AM -FM RADIO. BODY SPECIFICATIONS: A) 1 - 7'X9' FLATBED PAINTED AND INSTALLED. B) 1- 50/50 HEADBOARD, CAB HEIGHT WITH 12 GA DIAMOND PLATE STEEL ON BOTTOM HALF AND GALVANIZED #9 EXPANDED METAL ON TOP HALF. , C) 1 - 7/8" TONGUE AND GROOVE APITONG HARDWOOD FLOOR. D) 1- PAIR OF 48"H X 34"W X 15"D TOOL BOXES NOTCHED INTO FLATBED AT FRONT (1 EACH SIDE) AGAINST HEADBOARD. E) 1 - SET OF 2 BOARD SOLID STAKE GATES (APPROXIMATELY 10" HIGH) CONSTRUCTED OF APITONG HARDWOOD, 2 ON EACH SIDE AND 2 ACROSS REAR. F) 1 - 2X2 TUBING TAPERED OVERCAB RACK WITH (2) EACH REAR SWING BARS AND. GALVANIZED #9 EXPANDED METAL OVER THE TOP OF CAB. G) 1 - LEGAL LIGHTS. H) 1 -DOCK BUMPER. 1) 1 - 7500# RECEIVER HITCH. J) 1 - COMBO PINTLE HITCH WITH SLIDE ADAPTOR. K) 1- (8) EACH RECESSED TIE DOWNS IN BED (PER SKETCH). 009 L) I - (2) EACH TARGET TECH STROBE LIGHTS INSTALLED ON OUTSIDE OF RACK BETWEEN CAB AND BOXES, 1 ON EACH SIDE OF RACK. M) 4" HIGH, FULL BODY WIDTH CROSSMEMBERS ON 16" CENTERS (APPROX). N) 3" STRUCTURAL CHANNEL FULL LENGTH BODY LONGITUDINALS. O) 6 -POLE TRAILER LIGHT SOCKET, LOCATED TO THE LEFT OF THE RECEIVER HITCH. POI -LOCK #SAE J560 P) MUD FLAPS FOR REAR WHEELS. Q) ENTIRE UNDERSIDE OF BODY TO BE PAINTED BLACK OR SPRAYED WITH AUTOMOTIVE UNDERCOATING. R) FLATBED TO BE PRIMERED AND PAINTED WITH AUTOMOTIVE ACRYLIC URETHANE PAINT. COLOR TO MATCH FACTORY CAB WHITE. S) PRE -PAINT INSPECTION REQUHZED. PLEASE CONTACT DAN KJAR, ELECTRIC DISTRIBUTION SUPERVISOR, AT (626) 812-5216. 010 Tl' In CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: FEBRUARY 23, 2004 SUBJECT: ADDITION OF $25,000 TO THE CONTRACT OF RYERSON, MASTER, AND ASSOCIATES, INC. FOR VULNERABILITY ASSESSMENT AND RELATED SECURITY IMPROVEMENTS RECOMMENDATION It is recommended that the Utility Board/City Council approve the addition of $25,000 to the contract amount of Ryerson, Master, And Associates, Inc. (RMA) for additional services on the Vulnerability Assessment. BACKGROUND Ryerson, Master, And Associates, Inc. (RMA) was hired by Utility Board action at the October 27, 2002 Board meeting to perform an EPA mandated Vulnerability and Security Assessment on the Azusa Light & Water (ALW) water system and related facilities. Part of the Vulnerability Assessment included recommendations for improving the security and safety of Water System facilities including the Canyon Water Filtration Plant and the plant gas chlorine disinfection system. The Vulnerability Assessment was funded in large part by a grant of $115,000 from the US -EPA. The purpose of the scope to be added is to allow RMA to assist the water treatment plant staff in the conversion of the treatment plant disinfection system from gas chlorine, a dangerous and vulnerable chemical system, to sodium hypochlorite, a safe and less vulnerable chemical disinfectant. FISCAL IMPACT The fiscal impact of this contract amendment is $25,000 to be funded from the approved Operations and Maintenance budget for 2003-2004, account number 32-40-721-798-6493. Prepared by: Chet Anderson, Assistant Director- Water Operations 07 A ZLJS r� UGHT d WATER CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: FEBRUARY 23, 2004 SUBJECT: ADDITION OF $50,000 TO THE BLANKET PURCHASE ORDER OF GENERAL . PUMP COMPANY RECOMMENDATION It is recommended that the Utility Board/City Council approve the addition of $50,000 to the blanket purchase order of General Pump Company. BACKGROUND General Pump Company is the Water Division's maintenance contractor for pump and motor maintenance of the Division's many booster and well pumps. Recently, the Water Division was obliged to do unanticipated repairs to Well No. 11 at an extraordinary expenditure of approximately $40,000. Well No. 1 1 required removal of the motor, pulling of the pump and column, and extensive cleaning of the casing louvers. Well No. 12 is in need of the same services and there are not enough funds remaining in the Blanket Purchase Order to cover the cost of repair to Well No. 12. The addition of $50,000 will allow the repair of Well No. 12 and will leave enough funding in the Blanket PO to last to the end of the Fiscal Year. FISCAL IMPACT The fiscal impact of this payment is $50,000 to be funded from the approved Operations and Maintenance budget for 2003-2004, account number 32-40-721-732-6493. Prepared by: Chet Anderson, Assistant Director- Water Operations R 191 AZ R�,$A 16.T CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: FEBRUARY 23, 2004 SUBJECT: NOTICE OF COMPLETION - CAPITAL IMPROVEMENT PROJECT W-179, FOOTHILL AND BARRANCA, 12 -INCH WATERLINE RECOMMENDATION It is recommended that the Utility Board/City Council accept Project W-179, and direct the City Clerk's Office to execute the Notice of Completion and also have the same recorded at Office of the Los Angeles County Recorder. BACKGROUND The Water Division designed a water main, recommended in the 2000 Water Master Plan Update, called the Barranca and Foothill 12 -inch Waterline Project, to complete a loop of the water system from Foothill Boulevard to Alosta Boulevard on the easternmost edge of the Azusa Water System. GCI Construction's Bid for the construction of the project was accepted by Board action June 23, 2003 FISCAL IMPACT There is no fiscal impact of approving Notice of Completion beyond what has been previously approved. Prepared by: Chet F. Anderson, P.E., Assistant Director, Water Operations Ic NOI Project W-179. pdf 019' RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: NAME CITY OF AZUSA - STREET 213 EAST FOOTHILL BLVD. ADDRESS CITv. STATE&AZUSA, CA 91702 aP CODE SPACE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.) Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is CITY OF AZUSA 3. The full address of the owner is 213 East Foothil Blvd. , Azusa, CA 91702 4. The nature of the interest or estate of the owner is: In fee. (IF MER THAN FEE, STRIKE 'IN FEE' AND INSERT, FOR E%AMRF, "PURCHASEII UNDER CONTRACT OF PURCHASE,' OR'LESSEE') 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES 7. A work of improvement on the property hereinafter described was completed on February 23, 2004 The work done was: Project W-179 Foothill and Barranca, 12 -inch Water Line S. The nameof thecontractor, if any, forsuch workof improvementwas GCI Construction, Inc. July 14, 2004 ID NO CONTRACTOR FOR WORE OF IMPROVEMENT A9 A WHOLE. INSERT NONE) ( ATE OF CONTRACT) 9. The property on which said work of improvement was completed is in the City of Glendora and County of Los Angeles Countyof Los Angeles ,State of CA . and is described as follows: 12—inch Water Line Foothill and Barranca - Project W-179 _ 10. The street address of said property is pF NO STREET ADOPf55 HAS BEEN OFFICIALLY ASSIGNED. INSERT 'NONE .I Dated: (SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR M15 ACENT) VERIFICATION I, the undersigned, say: I am the the declarant of the foregoing notice of com(-PRESIDENTOF (-PRESIDENT ,'MANAGER OF , APTNFfl Of',' -OWNER DF ETC.) I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on , at Ca') (STATE) IPERSONAL SIGNATURE OF THE INDIVIOUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMRETION ARE TRUE.) F1I,y�E, 1 11J .�I���I� �i IIII JIII IIIIII �II WOLCOTTS FORM 1114 RIW. a SA ixice dace $AI Yu I I NOTICE OF COMPLEnON 01994 WOLCOTTS FORMS. INC. (See reverse side for additional Information) 7 67775 39114 5 020 DO NOT RECORD REQUIREMENTS AS TO NOTICE OF COMPLETION Notice of completion must be filed for record WITHIN 10 DAYS after the completion of the work of improvement (to be computed exclusive of the day of completion) as provided in Civil Code Section 3093. The "owner" who must file for record a notice of completion of a building or other work of improvement means the owner for his successor in -interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice. If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co-owners (in fact, the foregoing form is designed for giving of the notice by only one cotenant), but the names and addresses of the other co-owners must be'stated in paragraph 5 of the form. Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or transferors. -In paragraphs 3, 5 and 6, the full address called for should include street number, city, county and state. As to paragraphs 7 and 8, this form should be used only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or more original contracts, then this form must be modified as follows: 11) Strike the words "A work of improvement" from paragraph 7 and insert a general statement of the kind of work done or materials furnished pursuant to such contract (e.g., "The foundation for the improvements"); (2) Insert the name of the contractor under the particular contract in paragraph 8. In paragraph 8 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's name need be given if there is no general contractor, e.g. on so-called "owner -builder jobs." In paragraph 9, insert the full, legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the space provided for description is not sufficient, a rider may be attached. In paragraph 10, show the street address, if any, assigned to the property by any competent public or governmental authority. Before you use this form, fill in all blanks, and make whatever changes are appropriate and necessary to your particular transaction. Consult a lawyer if you doubt the form's fitness for your purpose and was. Wolcott$ makes no representation or sarfanty, express or implied, with respect to the merchantability or fitness of this form for an intended use or purpose. 021 ff 6 AZUSA � 1 Z SA CONSENT CALENDAR TO:' HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES���/ DATE: FEBRUARY 23. 2004 SUBJECT: ACCEPTANCE OF GRANT OF EASEMENT FROM LABORER'S TRAINING AND RETRAINING TRUST FOR SOUTHERN CALIFORNIA RECOMMENDATION It is recommended that the Utility Board/City Council accept a Grant of Easement by attached Resolution for the subject location and authorize the City Clerk to file it in the Office of the Los Angeles County Recorder. BACKGROUND Landowners are required to grant an easement to Azusa Light & Water Department for any electric facilities to be installed in their property. This grant of easement allows the Utility - owner the right-of-way for operation & maintenance of such facilities. Attached herewith is the grant of easement and its "Exhibit A" and "Exhibit B" for the electric facilities located within Parcel 2 of Parcel Map No. 21 104 in the City of Azusa at the end of Sierra Madre, just west of Todd Avenue. This easement was secured and will be used for right-of-way access in the operation and maintenance of underground electric conduits, cables and related substructures installed at this property. FISCAL IMPACT All costs associated with the processing of this grant of easement are borne by the developer. There is no cost to the City. Prepared by: Hien K. Vuong — Associate Engineer 022 RESOLUTION NO. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING THEREOF. THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY RESOLVE AS FOLLOWS: SECTIONS 1. That certain Grant of Easement executed by Laborer's Training and Retraining Trust for Southern California, A Trust, under date of the to the CITY OF AZUSA a Municipal Corporation in Los Angeles County, State of California, its successors and assigns, the right of perpetual easement and right of way solely for the purpose of constructing, laying, maintaining, operating, using, altering; repairing, replacing, inspecting and relocating therein and thereupon and / or removing there from electrical utility lines and related facilities, with any and all connections and devices necessary thereto for the transportation, distribution and /or supply of electricity to the property, in, on, over, under across and along the following described real properties situated in the CITY OF AZUSA, Los Angeles County, State of California, to wit: See Exhibit "A" and "B" attached hereto each Grant of Easement Said Grants of Easements are hereby accepted and the City Clerk is hereby authorized and directed to cause the same to be filed for record in the office of the County Recorder of said County. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED THIS day Cristina C. Madrid, Mayor ATTEST: Vera Mendoza, City Clerk I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Utility Board/City Council of the City of Azusa at a regular meeting of the Azusa Light & Water Utility Board on the 23rd day of February 2004. AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCIL1vIEMBERS: Vera Mendoza, City Clerk 023 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: The City of Azusa Light and Water Department 729 North Azusa Avenue P.O. Box 9500 Azusa, CA 91702 THIS DOCUMENT IS FILED AT THE REQUEST OF THE CITY OF AZUSA PURSUANT TO SECTION 6103 OF THE GOVERNMENT CODE. NO FEE SHALL BE CHARGED THEREFORE. (SPACE ABOVE THIS LINE FOR RECORDER'S USE) GRANT OF PERMANENT EASEMENT FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, LABORER'S TRAINING AND RETRAINING TRUST FOR SOUTHERN CALIFORNIA, A TRUST ("Grantor"), does hereby grant to the CITY OF AZUSA, CALIFORNIA, a municipal corporation, its successors and assigns, and its and their employees, contractors and agents ("Grantee"), the permanent easement and right-of-way to construct, maintain, operate, use, repair, alter, replace, and remove electrical systems and communications systems consisting of, but not limited to, overhead power lines, poles and fixtures, guy wires, underground conduits, pull boxes, transformers, pads, vaults, cables, conductors and other fixtures and appliances, with the necessary appurtenances, for conveying electric energy to be used for light, heat, power and for transmitting data by electrical means and/or other purposes ("Systems") over, under, in, along, and across the following described parcel of real property situated in the City of Azusa, County of Los Angeles, State of California: As described in Exhibit "A" and depicted in Exhibit "B" attached hereto and made a part hereof. Togetherwith all necessary and convenient means of ingress and egress to and from said right-of-way or strip or parcel of land, free from any and all buildings, equipment, vegetation, combustible materials, or obstructions of any kind, for the purpose of constructing, reconstructing, maintaining, operating, repairing, renewing, replacing, using, altering, or removing in any manner the Systems together with any and. all of the purposes hereinbefore mentioned. TO HAVE AND TO HOLD the above granted and described premises unto the CITY OF AZUSA, CALIFORNIA, its successors and assigns forever. IN WITNESS HERETO, Grantor has executed this Grant of Permanent Easement this qday of15'v2_ ,2003. LABORER'S TRAINING AND RETRAINING TRUST FOR SOUTHERN CALIFORNIA, A TRUST n By: By;G A/ Gh uc-L 00-;r? Co Glne t i W1 J(2 Q Z4ed b (Print Name and Title) (Print Name and Title) Date: Cl, ('5 r d 3 Date: 115-103 024 025 CAPACITY CLAIMED BY SIGNER INDIVIDUAL(S) ❑ CORPORATE OFFICER(S) TITLE(S) ❑ PARTNER(S) Q ATTORNEY-IN-FACT K TRUSTEE(S) ❑ SUBSCRIBING WITNESS ❑ GUARDIAN/CONSERVATOR STATE OF ` C�.,1`(�a OL- _ ) COUNTY OF 1^^� On 20 before me,eyI ,� Y10 A (� b peraonal ly appeared 0 yyr c\e "Ptf" 67 personally known to me - OR - Elea c e,� on �. l- a to be the parson(1� whose nameijQ is/are subscribed to the within instrument and acknowledged to ax that he/;haisksy executed these= In his/Aerftheir authorized capacity(#e2�, and that by his/herMha',P signatureod on the instrument the person0A, or the entity upon behalf of which the persontA acted, executed the Instrument. Witness my hand arca official seal. ❑ OTHER: SHE)(Y(. MINE LUIIRER tt 9 �A A ,�j •! �n„e b� �_ # IV132A SIGNER IS REPRESENTING: SIGNATUR OF NOTARY itIDIMyPublic -tom OmrW County f4 COMM EVINAu121,2004 NAME OF PERSONS) OR ENTITY(IES) Doctmc:t ATTENTION NOTARY: Although the information requested below is OPTIONAL, it could Title or Type of,— prevent fraudulent attachment of this certificate to unauthorized documents. �^ ,�•� - Number of Pages+ THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED AT RIGHT: Date of Document -4- O Signer(s) Other Than Named Above Pike C,xva& 025 STATE OF r CAPACITY CLAIMED BY SIGNER ' COUNTY OF LCL / J ) _[�- �1/(�^�_ ) INDIVIDUAL(S) /% / . On F�l�/y , 2003, before m 1, /C 0G C L' fL'1/f�' ❑ CORPORATE OFFICER(S) ' personalLy appeared - / TITLES) O personally known to me - OR - ❑ PARTNERS) ❑ proved to me on the basis of satisfactory evidence to be the person(s) whose ram(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that ❑ ATTORNEY-IN-FACT J Ip TRUSTEE(S) by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instruoent. ❑ SUBSCRIBING WITNESS ❑ GUARDIAN/CONSERVATOR Witness my hand and official seat. f ROCHELLE L ASHEROiP Commission # 1250587 NOfOry PuhlfC-CO�ifOm1O $ ❑ OTHER: . . SIGNER IS REPRESENTING: %IGHATURE OF NOTARY LDS Angeles County NAME OF PERSONS) OR ENTITY([ES) My comm ExpkM Apr 13, 2OD4 gym• . ATTENTION NOTARY: Although the information requested below is OPTIONAL, it could Title or Type prevent fraudulent attachment of this certificate to unauthorized documents. ' Ntkber of Pages THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED AT RIGHT: Date of Docuoent —a .i Signer(s) Other Than Hamed Above 026 EXHIBIT "A" LEGAL DESCRIPTION FOR A PERMANENT EASEMENT FOR ELECTRICAL AND COMMUNICATION PURPOSES Parcel 1 Being a 10 foot wide easement for electrical conduits and appurtenant fixtures over a portion of Parcel 2 of Parcel Map No. 21104, recorded in book 284, pages 17 and 18 of Parcel Maps, records of Los Angeles County, California, the centerline of said easement being more particularly described as follows: Commencing at the most northeast comer of said parcel; thence South 89048'20" West 310.52 feet along the northerly line of said parcel to the True Point of Beginning said point being a non -tangent curve concave northwesterly having a radius of 25.00 feet, a radial line passing through said point bears South 71031'53" East; thence southwesterly and westerly along a said curve through a central angle of 71 °20'13", an arc length of 31.13 feet; thence South 89`48'20" West 1365.10 feet to the beginning of a tangent curve, concave southeasterly having a radius of 221.00 feet; thence along said curve westerly and southwesterly through a central angle of 50044'05", an arc length of 195.69 feet; thence South 39°04'15" West 194.47 feet; thence South 33059'42 West 40.09 feet; thence South 51 `00'57" East 287.33 feet to the beginning of a tangent curve concave southwesterly, having a radius of 15.00 feet; thence southeasterly and southerly along said curve through a central angle of 90000'00 an arc length of 23.56 feet; thence South 38059'03" West 7.72 feet to a point hereinafter referred to as Point "A" . Parcel 2 Being a 16.00 foot wide easement for electrical transformers and appurtenant fixtures over a portion of said Parcel 2, the centerline of said easement being more particularly described as follows: Beginning at the above described Point "A"; thence South 39000'00" West 18.00 feet. Prepared by me or under my direction �p LAND -N this 25'" day of July, 2003. t Na 5314 * EV. 121311e3 Rob 9 at �9�Of CALi�I� P.L.S. 5314 , License Exp. 12/31/03 JADOCS121302001ELECTRICAL EASEMENT.doc 027 M1 / SEE DETAIL AT RI / PARCEL 2 P. M. 21104 / P.M.B. 284-17_+p EXHIBIT "B" SKETCH TO ACCOMPANY LEGAL DESCRIPTION FOR AN ELECTRICAL EASEMENT POINT W PARCEL 3 P. M. 21104 P.M.B. 284-17-18 DETAIL SC SCALE : t" = 200' WAI A M99 W CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: FEBRUARY 23, 2004 SUBJECT: LOAN TO REDEVELOPMENT AGENCY FOR REDEVELOPMENT OF TALLEY BUILDING PROPERTY RECOMMENDATION It is recommended that the Utility Board/City Council approve the terms of a loan to the Redevelopment Agency of the City of Azusa (Agency) in the amount of $150,000 for the redevelopment of the Talley Building property, located at 619 and 621 N. Azusa Avenue, and authorize the Mayor to execute the loan documents on behalf of Azusa Light & Water. BACKGROUND Azusa Light & Water made a commitment in the late 1990s to assist the Agency with the redevelopment of the Talley Building property by providing a loan to them to enable redevelopment activities. The Agency has put forth the attached terms and conditions for the loan, which include loan amount of $150,000 at 5% interest rate and a 20 year term, with payment deferral for first 3 years of the term. FISCAL IMPACT Loan will result in annual payment to Azusa Light & Water of $15,402 from the Azusa Redevelopment Agency, after first 3 years, or $261,834 over the 20 year term. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities Talley Building Terns and Conditions. pdf 029 TO: Joe Hsu, Director of Utilities FROM: Jose Amador, Assistant Director of Economic Development/Redevelopment DATE: February 11, 2004 SUBJECT: Talley Building Terms and Conditions As you are aware, Azusa Light and Water committed to making a $150,000 loan to the Redevelopment Agency of the City of Azusa (Agency) as part of the assistance that the Agency is providing for the development of the Talley Building. We would like to present you with the terms and conditions under which the Agency would like to assume the loan. If the following terms and conditions are acceptable to you, the Agency will direct its legal counsel to begin preparing a loan agreement and associated documents reflecting these points. Loan Terms • Principal Amount: $150,000 • Interest Rate: 5% • Loan Period:..20 years with a three-year deferral of payments on principal and interest. • Payment Terms: Fullyamortized annual payments over a period of 17 years with annual compounded interest accruing during the three-year deferral period. • Annual Payment: $15,402 based on a debt amount of $173,643, which includes $23,634 in interest accrued during the three-year deferral period. • No prepayment penalty. Explanation of Offer The request for the three-year deferral is based on the time needed for the project to begin to generate a reasonable amount of property tax increment, which can be used as source to fund the debt service. The 5% interest rate is based on merages for 15 and 30year mortgage interest rates, which are currently ranging between 4.65% and 5.34%. We welcome your comments regarding the above. terms and conditions. If you have any questions, please contact me at (626) 812-5101. RECEIVED FEB 11 2604 exam UGM & INNM W AZ004_Og0204\TALLEYOFFER.DOC Ot O i.. CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: FEBRUARY 23, 2004 SUBJECT: WAIVE FORMAL BIDDING PROCEDURES AND AUTHORIZE PURCHASE OF THREE ADDITIONAL 20 CUBIC YARD COMPARTMENTALIZED RECYCLING CONTAINERS FROM PRO-TAINER, INC. RECOMMENDATION It is recommended that the Utility Board/City Council waive formal bidding requirements and authorize issuance of a purchase order to Pro-Tainer, Inc. for three additional 20 cubic yard compartmentalized recycling containers in the amount of $12,990. BACKGROUND Since 2001, the City purchased a total of nine 20 cubic yard compartmentalized recycling containers from Pro-Tainer, Inc. and provided these containers to nine schools (Mountain View Elementary, Gladstone Street Elementary, Powell School, Dalton elementary, Hodge Elementary, Lee elementary, Murray elementary, Slauson Middle School, and Valleydale Elementary) for recycling of newspaper, mixed color paper, aluminum cans, and plastic bottles. Containers were purchased with beverage container recycling grant funds from the Department of Conservation. Recently, Azusa High School, Foothill Middle School, and Magnolia Elementary School submitted requests to participate in the MARS -1 (Module Azusa Recycling Station -1) recycling program. To maintain consistency of the containers used by other schools, staff obtained a price for three containers from the same vendor who provided the previous containers. This vendor, which was the previous lowest bidder, has agreed to provide the same containers for the same price of $4,000 each, including freight and eighteen "Newspaper Only" decals. The total cost for three additional containers is $12,000 plus tax, or $12,990 in total. FISCAL IMPACT Fiscal impact will be $12,990 including applicable sales tax, freight and eighteen (18) "Newspaper Only" decals. Funds are available in the beverage container recycling budget, acct. #28-40-750-064-6625. Oil Prepared by: Steven Yang, Administrative Technician Attachments: .19 ProTainer-Quote-020 204.pdf Marsl-AzusaHighSch ool-Itr-100603.pdf r,..,a Ma rs l-Footh ill Midd le School-Itr.pdf .A Marsl-MagnoliaElem entarySchool-Itr-021( 012 FEB -2-2004 10:19 FROM:PROTRINER 320 763 7667 Monday, Febuary 02, 2004 Cary Kalscheucr Azusa Light & Water PO Box 9500 Azusa. Cok 91702 TO:16263343163 P:2 1301 36th Avenue West PO Box 427 Alexandria, Minnesota 56306 1-600-248-7761 Fax! 320-7S3-7667 Pro-Tainer, Inc. is pleased to present you with the following quotation on the upcoming Purchase Of Open Top Roll Offs. Thank you for the interest in our quality built products manufactured by Pro-Tainer, Inc. Pro-Tainer Open Top Roll Of& are built to withstand a long life of hard use, following are just a few things that we do at pro-Tainer to make Sew you HarJii standout from our competition. 1) Solid Bull Nose capping the 2" x 6" x 3/16" tubing for the main ru'ls. The solid bull nose keeps your main rails from bending and premature wear through from loading and unloading of the container. 2) Recycled steel is used in manufacturing of the containers, helping to "Close The Loop„ in recyc1in& 3) All containers are sandblasted allowing a premia finish to be applied, making our container look like new for years to come. 4) Customer needs are built into every container we manufacture at Pro-Tainer, Inc. making us the #1 n "Her in your unique program. As you can see Pro -Tains, Inc. is here to help you make your program a successl Quantity of titre (3) Recycle Drop Boxes with three (3) inner dividers located to your specification. 16'rail length and load height of 45" giving you a total capacity of 20.32 cubic yards. Included in this price will be 18 decals "NEWSPAPER ONLY" at no cost. This price includes all fielght charges to Azusa, CA. $4,000.00 each $12,000.00 The above quotation is valid for 30 days. We at Pro-Tainer, Inc. are more than happy to OBier our assistance in helping you to make your purchase process as simple as possible. Please feel free to contact us at any time whether it be for further specifications or with assistance in financing options. Pro-Tainer - It's How You Haul Al Sincerely. /1ii,L� &Z-ervo<1c Mitre Grammentz Regional Representative Pro-Tainer, Inc. C., 013 AZUSA HIGH SCL 10/22/03 0414Spm P. 002 RICK STOECI(LEIN Principal AZUSA HIGH SCHOOL ENAPASTORA Assistant Principal Instruction BARBARASALYER Assistant Principal Guidance JACKIE LITTRELL Dean of Activities and Athletics 240 NORTH CF.RRITOS AVUNUC, AZUSA, CALIFORNIA 91702 (626)815-5225 Cary Kalscheuer Integrated Waste Management Coordinator Azusa Light and Water 729 North Azusa Avenue Azusa, CA 91702 October 6, 2003 Dear Mr. Kalscheuer, Our school is interested in participating in the MARS recycling program. Please deliver a twenty cubic yard, compartmentalized, roll -off container to our school at your earliest convenience. If you have any printed guidelines for this program please include them also. If you have any questions please contact me. Thanks for your support in this endeavor. Sincerely, ILLittrell Dean of Activities and Athletics 014 Lydia Estep, Principal Kevin Klein, Asst. Principal Pat Christopher, Counselor FOOTHILL MIDDLE SCHOOL Mr. Cary KaIschauer Azusa Light and Water 729 N. Azusa Azusa, CA 91702 Dear Mr. Kalschauer: 151 N. Fenimore Avenue Azusa, California 91702 626-815-5127 626-815-1027 (FAX) Foothill Nfiddle School is very interested in participating in your recycling program. We understand that this program is extraordinarily successful and are excited about being a part of it. Please include us in your plans for any future recycling program or recycling bins. Thank you for your consi s� S J!vinKlein Assistant Principal 015 Magnolia Elementary School Azusa Unified School District Azusa, California 626.815-5287 Fax 626-815-2650 February 10, 2004 Cary Kalscheuer Integrated Waste Management Coordinator Azusa Light and Water 729 North Azusa Avenue Azusa, CA 91702 Dear Mr. Wscheuer: Our school is interested in participating in the MARS recycling program. Please deliver a twenty cubic yard, compartmentalized, roll -off container to our school at your earliest convenience. If you have any printed guidelines for this program please include them also. If you have any questions, please contact me. Thanks for your support in this endeavor. Sincerely, Lynne Jour ensen Learning Today Knowing Tomorrow Azusa t cet r. •w•AreA CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: FEBRUARY 23, 2004 SUBJECT: NONDISCLOSURE AGREEMENT BETWEEN AZUSA LIGHT 8. WATER AND AIIRMESH WIRELESS, LLC. RECOMMENDATION It is recommended that the Azusa Utility Board/City Council approve the attached Nondisclosure Agreement (NDA) with Aiirmesh Wireless LLC, in order to facilitate further discussions about a wireless internet service offering in the City of Azusa. BACKGROUND Following our study regarding an internet service offering via a wireless network, we learned that the City of Cerritos had been working with and had entered into an Agreement with a company named Aiirmesh Wireless, to provide wireless internet service in Cerritos. Aiirmesh Wireless LLC is a privately held company, incorporated in the State of Delaware, with principal place of business in State of Colorado. In preliminary discussions with Aiirmesh representatives, we learned that they are interested in pursuing affiliate partnerships with some cities to offer wireless internet services utilizing the "Wi Fi" 802.11 protocol, which is rapidly becoming a widely used technology. An affiliate partnership would involve some type of co -branded service offering, wherein the marketing, sales and billing would be performed by Azusa Light & Water, while the network operation and maintenance would be provided by Aiirmesh. Moreover, this arrangement would involve some level of initial infrastructure investment by Azusa. The affiliate service would permit subscribers to go outside of Azusa to other cities served by Aiirmesh and connect to the internet. 031 The idea of some type of partnership in this regard, and in light of lessons learned through our prior studies, makes some sense to staff. For instance, Aiirmesh proposes to design and maintain the network, and so we would avoid having to pay for initial design and engineering of the network. A partnership could also allow us to forego having to employ staff to maintain the network. This could lower the operating costs of maintaining such a network, compared to the findings in our prior study. Another attractive aspect about Aiirmesh's approach has to do with the devices they would use to establish the network. Instead of using cell -tower like antennas as we were considering, Aiirmesh uses light -pole mounted devices which could significantly lower the capital cost of constructing a wireless network. Obviously, many details would have to be worked out with Aiirmesh to provide a joint service offering. But generally, the perception of lower engineering, capital, and operating cost do provide a basis for continued discussions with Aiirmesh representatives and we are interested in exploring the value proposition that a partnership with Aiirmesh will entail. Azusa is also attractive to Aiirmesh due to its proximity to Cerritos, our ownership of light and power poles, and due to our customer service capabilities. To see what type of service arrangement could be structured and at what price, Aiirmesh requires execution of attached NDA. The agreement includes some comments from our City Attorney which Aiirmesh has agreed to. Finally, NDA does not bind.nor tie Azusa into a permanent arrangement, but merely facilitates the discussion that might lead into a formal agreement if parties involved desire to move further beyond exploratory discussions. FISCAL IMPACT Other than routine initial review of NDA by City's legal counsel, there is no cost of executing nondisclosure agreement and staff does not anticipate any further consultant contracts. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities Federico Langit, Sr. Electrical Engineer I RE AUrrmsh-Mutual NDA. DDC 032 MUTUAL NONDISCLOSURE AGREEMENT This MUTUAL NONDISCLOSURE AGREEMENT (this "Agreement") is made and entered into on February 23, 2004, by and between the City of Azusa, a California municipal corporation ("City") and Aiirmesh Communications, LLC a Delaware Limited Liability Company ("Aiirmesh"). WHEREAS, City and Aiirmesh wish to disclose to and receive from each other, from time to time during the term of the Agreement, certain confidential information for the specific purpose of evaluating the feasibility of entering into a strategic, employment or other relationship. In consideration of such disclosures, the parties agree as follows: "Confidential Information" means any proprietary information or information that is maintained in confidence by either party, regardless of form, including without limitation, any information, technical data, content or know-how relating to discoveries, ideas, inventions, concepts, software, equipment, designs, drawings, specifications, techniques, models, data, source code, research, business plans or opportunities, business strategies, projects or products under consideration and financial and employment information which is indirectly, in writing, orally, electronically or by drawings or inspection of equipment or software, to the other party. or any of its employees or agents. "Confidential Information" also includes any information described above which either party obtains from a third party and which such party treats as proprietary or confidential information. Any document or other material provided by either parry to the other which is labeled "Confidential" shall be presumed to be Confidential information. 2. The parties agree that their respective organizations shall hold in confidence any Confidential information received pursuant to this Agreement. The parties further agree not to use such information for any purpose other than for the purpose specified herein without the prior written approval of the other parry or reproduce any Confidential Information received pursuant to this Agreement in any media. 3. Each party receiving Confidential Information pursuant to this Agreement further agrees to limit disclosure of the Confidential Information received to those of its employees and/or contractors who have a need to know the information to affect the use permitted herein. Each party agrees to protect the Confidential Information with the same degree of care normally used to protect its own similar Confidential Information, and to take all steps as may be reasonably necessary to prevent any Confidential Information from being revealed to any person or entity other than those to whom the disclosing party has authorized disclosure pursuant to the Agreement or in writing delivered to the other parry. 4. The obligations of each party to protect Confidential Information received from the other party shall not apply to information which: (a) becomes publicly known through no act or failure to act on the part of the recipient; (b) was rightfully in the recipient's possession prior to disclosure by the disclosing parry; (c) became rightfully know to the recipient without confidential or proprietary restrictions from a source other than the disclosing party; (d) is approved by the disclosing party for disclosure without restriction, in a written document that is signed by a duly authorized officer of that party; (e) is disclosed after the termination of the recipient's duty of confidentiality, as specified herein; (f) is or was developed independently by the recipient without use of or reference to any of the Confidential Information and without violation of any confidentiality restriction; or (g) is required to be disclosed pursuant to the applicable law including the California Public Records Act or pursuant to judicial or governmental ruling, order, or decree, provided that recipient takes 033 reasonable steps to notify the disclosing party in advance of such disclosure to afford it the opportunity to seek a protective order or contest the appropriateness of such ruling, order or decree, and that recipient shall furnish only that portion of the Confidential Information that is the subject of such ruling, order of decree. 5. The nondisclosure obligations imposed by this Agreement shall terminate two (2) years from the delivery of the particular Confidential Information in question. Each party agrees that any Confidential Information disclosed to it and all copies thereof shall be returned to the disclosing party or destroyed if accompanied by a certification of an officer of the recipient at the completion of such use by the recipient as is permitted herein, but in no event later than 30 days from the termination of this Agreement. 6. • All rights in and title to the Confidential Information supplied by each party shall remain in that party. Neither the execution and delivery of this Agreement, nor the furnishing of any Confidential Information by either party shall be construed as granting to the other party either expressly, by implication, estoppel or otherwise, any license under any invention, copyright, trade secret or patent now or hereafter owned or controlled by the party furnishing the same nor any right to use on a royalty -free basis the information made available to the recipient, except to fulfill the purposes of this Agreement. 7. Each party agrees not to export, directly or indirectly, any technical data acquired from the other party hereunder or any product utilizing any such data to any country for which the U.S. Government or any agency of the U.S. Government at the time of export requires an export license or other government approval without first obtaining such license or approval. 8. Each party shall designate, in writing, one or more individuals within its organization as the only contact(s) for receiving Confidential Information exchanged between the parties pursuant to this Agreement. Any change of the designated individual(s) shall be communicated to the other party in writing. 9. Neither party shall publicize either the terms of this Agreement or the fact of its existence without the prior written consent of the other party. The recipient shall promptly notify the disclosing party of any request or demand by any third party for any Confidential Information. The obligations set forth herein to withhold information regarding the terms of this Agreement, the fact of its existence, and to withhold Confidential Information, shall be subject to applicable legal requirements including the California Public Records Act. The applicable party shall take reasonable steps to notify the other party in advance of such disclosure to afford it the opportunity to seek a protective order or contest the appropriateness of such disclosure under the legal requirements. In the event either party becomes aware of any misappropriation or misuse of any Confidential Information by any person or entity, such party shall immediately advise the other party in writing. 10. This Agreement shall continue until terminated. Either parry may terminate this Agreement with or without cause upon written notice to the other party, which shall be deemed effective when received. The provisions of Sections 2, 3, 5 and 7 hereof shall survive termination of this Agreement. 11. This Agreement shall be governed by California law without giving effect to principles of conflict of laws. This Agreement contains the full and complete understanding of the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous representations and understandings, whether oral or written. This Agreement may not be amended, waived or modified except by an instrument in writing executed by duly authorized representatives of the parties. 034 12. Each party acknowledges that the unauthorized use or disclosure of a disclosing party's Confidential Information would cause irreparable harm and significant injury, the degree of which may be difficult to ascertain. Accordingly, each party agrees that the disclosing party will have the right to obtain an immediate injunction enjoining any breach, or threatened breach, of the Agreement, as well as the right to pursue any and all other rights at law or equity for such a breach. 13. In the event that any provision hereof or any obligation hereunder is found invalid or unenforceable pursuant to judicial decree or decision, any such provision or obligation shall be deemed and construed to extend only to the maximum permitted by law, and the remainder of this Agreement shall remain valid and enforceable according to its terms. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the date first written above. Date: CITY OF AZUSA A Municipal Corporation Cristina Cruz -Madrid, Mayor ATTEST: Vera Mendoza, City Clerk APPROVED AS TO FORM: Best Best & Krieger, LLP City Attorney Aiirmesh Communications, LLC. By: Name: Title: 035 FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES K DATE: FEBRUARY 23, 2004 v SUBJECT: LEGISLATIVE LETTER REGARDNG ASSEMBLY BILL 939 (1989) RECOMMENDATION It is recommended that the Azusa Utility Board/City Council support the attached letter by the Los Angeles County Integrated Waste Management Task Force regarding AB 939 compliance and authorize the Mayor to send a similar letter to Governor Schwarzenegger. BACKGROUND After Governor Schwarzenegger was elected he issued an Executive Order calling for a review of many regulations. In response to this, the Los Angeles County Integrated. Waste Management Task Force ("Task Force") issued the attached letter listing its concerns with AB 939. Azusa staff had input on the letter through its participation in the Waste Management Committee of the San Gabriel Valley Council of Governments. Much of the concern about AB 939 centers around the issue of tracking and quantifying waste flow. This problem is related to the definition of compliance with AB 939, which means "achievement of a 50% waste diversion goal." This definition required the State to institute a process to track solid waste disposal tonnage by jurisdiction of origin. To do this, a disposal reporting system (DRS) was set up, which requires haulers to report to landfills where their loads come from, and the landfills to report to the counties how much waste is disposed from each jurisdiction. Counties then report to the State how much waste is disposed from each jurisdiction. 036 This system has been wrought with problems and errors since the beginning, and each year city staff must make numerous corrections to the numbers reported to the State. The correction process begins by getting printouts of hauler records from the landfills and identifying contractors and their reported tonnage. Then cities must get letters of corrections from those contractors that misreported the tonnage amount or the origin of the waste. Once these records are obtained, letters must be sent to each affected city jurisdiction, including the landfill operator, counties and the State. The correction process essentially generates a backflow of paperwork due to the definition of compliance, and it is unlikely that taxpayers would be supportive of spending their dollars on staff time to track trash when budget funds are limited. To eliminate waste flow tracking, many recycling coordinators have suggested that AB 939 be focused on program implementation rather than on what has become known in the industry as "bean counting." This issue is highlighted in attached letter by the Task Force along with a number of other important concerns about AB 939 and the State's management of this mandate. FISCAL IMPACT There is no fiscal impact of issuing a comment letter regarding Azusa's support of the Task Force's letter. Prepared by: Cary ICalscheuer, Assistant to the Director of Utilities Iti - Task Force Letter. pdf 037 Is JAMES A. NOYES CHAIRMAN January 15, 2004 LOS ANGELES COUNTY SOLID WASTE MANAGEMENT COMMITTEE/ INTEGRATED WASTE MANAGEMENT TASK FORCE 900 SOUTH FREMONT AVENUE, ALHAMBRA, CALIFORNIA 91803-1331 P.O. BOX 1460, ALHAMBRA, CALIFORNIA 91802-1460 www.lacountyiswrriff.org The Honorable Arnold Schwarzenegger Governor of the State of California State Capitol Building Sacramento, CA 95814 Dear Governor Schwarzenegger: ASSEMBLY BILL 939 COMPLIANCE We are requesting your assistance to streamline the State's regulatory processes for solid waste management and to reduce the excessive regulatory burdens on local governments while maintaining sound environmental policies. The California Integrated Waste Management Act of 1989 (AB 939) requires the cities and counties to divert 50 percent of their solid waste from disposal at landfills and incineration facilities through source reduction, recycling, and composting programs. Local governments may be exposed to a penalty of $10,000 per day for failure to comply with AB 939. For the past five years, the California Integrated Waste Management Board has often failed to consider the financial and administrative impact its decisions have on local governments and the economic well-being of California despite the local government's objections. These decisions have placed local governments in a difficult position of spending scarce dollars on fruitless "bean counting" activities which could be used for needed public safety and other programs. These decisions have a particularly severe impact in the. County of Los- Angeles with 88. cities -and --- numerous- unincorporated communities. In light of the fiscal insecurity local governments are experiencing and the need to prevent wasting taxpayers dollars, the Los Angeles County Integrated Waste Management Task Force has formulated- a list of recommendations which would address this problem. The Task Force is a Countywide body which was formed pursuant to AB 939. Its membership includes representatives of cities, the County, environmental organizations, the private sector, and the waste industry. These recommendations have been repeatedly expressed to the Waste Board since 1999, however, oftentimes no response is provided. These recommendations, among other things, include: 038 The Honorable Arnold Schwarzenegger January 15, 2004 Page 2 Prohibiting the Waste Board from adopting rules, policies, guidelines and procedures which conflict with State law and regulations ("underground regulations") Requiring the Waste Board to consider the limitations of data used in determining a local government's compliance with Assembly Bill 939 Prohibiting the Waste Board from adopting for conversion technology regulations which are more restrictive and bureaucratic than those for landfills and incineration facilities and which may impede the development of these promising technologies which would reduce the need for landfilling and incineration while producing new products and energy for the economic well being of California The enclosure outlines in more detail the Task Force's recommendations. Again, we urge your support and implementation of these recommendations. Should you have any questions, please contact Mr. Mike Mohajer of the Task Force at (909) 592-1147 or contact Ms. Shari Afshari, Assistant Deputy Director, County of Los Angles Department of Public Works, at (626) 458-3500, Monday through Thursday, 7 a.m. to 5:30 p.m. Sincerely, r Michael Miller, Vice -Chair Los Angeles County Solid Waste Management Committee/ Integrated Waste Management Task Force and Mayor Pro -Tem, City of West Covina PA: my PAse6anplyaba39 Enc. cc: Senate President Pro Tem John Burton Assembly Speaker Herb J. Wesson Jr. Each Member of the Los Angeles County Legislative Delegation Secretary of the California Environmental Protection Agency Secretary of the California Food and Agriculture (Arthur G. Kawamura) California Energy Commission (James D. Boyd) Each Member of the California Integrated Waste Management Board Executive Director of the California Integrated Waste Management Board Each Member of the County of Los Angeles Board of Supervisors Each Member of the Los Angeles County Integrated Waste Management Task Force Each City Mayor Each City Recycling Coordinator ✓ Gateway Cities Council of Governments San Gabriel Valley Council of Governments South Bay Cities Council of Governments 039 Z- LOS ANGELES COUNTY INTEGRATED WASTE MANAGEMENT TASK FORCE RECOMMENDATIONS TO STREAMLINE THE STATE'S REGULATORY PROCESSES REGARDING SOLID WASTE MANAGEMENT AND TO REDUCE THE EXCESSIVE REGULATORY BURDENS ON LOCAL GOVERNMENTS 1. Prohibit the Waste Board from Adopting Rules, Policies, Guidelines and Procedures Which Conflict with State Law and Regulations Changesin existing rules, policies, guidelines, and procedures have a major financial and administrative impact on regulated communities especially local governments. Currently, in most cases, the Waste Board does not consider these factors as part of its analysis and decision-making process. As such, the Waste Board should be prohibited from adopting any rules, policies, procedures and guidelines without first considering the economic impacts of such actions on the regulated communities, local governments and ultimately the end users (customers/residents). The economic analysis is to be conducted in concert with the impacted communities. In addition, the Waste Board should revise the proposed Alternative Daily Cover regulations since they unfairly penalize local governments for an operator's alleged failure to comply with the State's regulations, and: • The regulations fail to specify the procedure and criteria the Waste Board will use to determine if a facility operator has violated the ADC standards. • The regulations fail to address the impact of the above standard on local governments' diversion efforts by reclassifying the amount of overuse as disposal. • The regulations should be revised to include procedures and/or criteria the Waste Board will use to determine if an owner/operator violated the minimum standards for ADC material and beneficial reuse. • The regulations should address the impact on local governments' ability to comply with the State waste reduction mandates when the Waste Board determines that an operator has abused or overused ADC material for beneficial reuse, and a revised Disposal Quantity Report is requested. Additionally, the regulation should state how the Waste Board will notify all the impacted local governments of its decision to require an operator to reclassify the amount of overuse as disposal. 2. Require the Waste Board to Consider the Limitations of the Data Used In Determining a Local Government's Compliance with AB 939 The Waste Board's current regulations, and rules, policies, guidelines and procedures (hereinafter referred to as "Underground Regulations') fail to consider the limitations of existing systems which are used to determine the quantities of waste generated, diverted and disposed. Most often, current Underground Regulations require local governments to spend inordinate amounts of time and resources tracking waste and diverted materials quantities 1 040 LOS ANGELES COUNTY INTEGRATED WASTE MANAGEMENT TASK FORCE RECOMMENDATIONS TO STREAMLINE THE STATE'S REGULATORY PROCESSES REGARDING SOLID WASTE MANAGEMENT AND TO REDUCE THE EXCESSIVE REGULATORY BURDENS ON LOCAL GOVERNMENTS to mathematically demonstrate achievement of the waste reduction mandates of AB 939. This level of scrutiny is not justified since the accuracy of the data collected is very limited and often unreliable. As such, the Waste Board should: • Focus more on waste diversion program implementation and less on mathematical accounting ("bean counting"). If needed, State legislation could be introduced to provide legislative clarification. • Implement the recommendations contained in the Senate Bill 2202 (Chapter 740, 2000 Statutes) report titled "A Comprehensive Analysis of the Integrated Waste Management Act Diversion Rate Measurement System" which the Waste Board adopted in March 2002. The recommendations, which were drafted in consultation with municipalities, the waste management industry, and other stakeholders, would address many of the deficiencies of AB 939. • Revise its Waste Diversion Measurement Guidelines to address the above -stated issue, Item 1. • Revamp its Enforcement Policy, which is used to measure local government compliance with the AB 939 waste reduction mandates (first adopted in April 1995), to conform with the above -stated issues. • Provide for a Finding of Conformance process that would streamline the incorporation of needed solid waste facilities into the local waste management plans. If needed, State legislation could be introduced to provide legislative clarification. • Revise *its definition of "Good Faith Efforts" in determining a local government's compliance with AB 939 waste reduction mandates. Currently, the Waste Board uses a "discretionary' process to define this term without any bounds and which varies based on political constraints. 3. Require the Waste Board to Consider Cost-effectiveness and Ease of Implementation When Revising the Disposal Reporting System Regulations The Waste Board is proposing regulations to address deficiencies in the State's Disposal Reporting System. Any potential "fix" selected should be cost-effective and easy to implement. The Disposal Reporting System should be used as a "tool" to measure waste diversion/reduction programs performance and not to penalize local governments. Specifically, the Waste Board should: • Utilize the Disposal Reporting System for the primary purpose of assisting local governments in evaluating the effectiveness of their waste diversion/reduction programs. 2 041 LOS ANGELES COUNTY INTEGRATED WASTE MANAGEMENT TASK FORCE RECOMMENDATIONS TO STREAMLINE THE STATE'S REGULATORY PROCESSES REGARDING SOLID WASTE MANAGEMENT AND TO REDUCE THE EXCESSIVE REGULATORY BURDENS ON LOCAL GOVERNMENTS • Utilize a programmatic approach in determining a local government's compliance with the waste reduction mandates of AB 939. • Develop margins of error for each of the following components of the compliance measurement methodology, and subsequently measure compliance based on these margins of errors: Diversion Measurement — Adjustment Method — Disposal, Reporting System 4. Prohibit the Waste Board from Adopting Conversion Technology Regulations Which Are More Restrictive and Bureaucratic than Those for Landfills and Incinerators The Waste Board is proposing regulations to regulate conversion technology facilities. Conversion technologies have the potential to revolutionize solid waste management in California. If conversion technologies are allowed to be fully developed, it would convert unwanted residual solid waste into renewable and environmentally benign fuels, chemicals, and clean sources of energy (including electricity). In tum, it would reduce our dependence on landfills, incinerators, imported fossil fuels, and reduce greenhouse gas emissions. However, as currently drafted, the proposed conversion technology regulations would impede the realization of such projects because it creates a process more restrictive, bureaucratic and expensive than required for any solid waste disposed facility (including landfills) and contradicts State law (e.g., diversion credit for gasification is not allowed even though it is explicitly provided for under Assembly Bill 2770 [Chapter 740, 2002 Statutes]). As such, the Waste Board should revise the proposed regulations to address these concerns. - In addition, State legislation should be introduced to promote the development of conversion technologies, including providing full diversion credit. 5. Require the Waste Board to Develop Partnerships with Local Governments The Waste Board's regulations, rules, policies, guidelines, and procedures have a significant impact on local governments, yet local governments are not represented in the current structure of the Waste Board. This deficiency is clearly apparent when compared to the State Air and Water Boards which have their own regional boards. To begin addressing this issue: 3 042 LOS ANGELES COUNTY INTEGRATED WASTE MANAGEMENT TASK FORCE RECOMMENDATIONS TO STREAMLINE THE STATE'S REGULATORY PROCESSES REGARDING SOLID WASTE MANAGEMENT AND TO REDUCE THE EXCESSIVE REGULATORY BURDENS ON LOCAL GOVERNMENTS State legislation should be introduced to specifically designate a Waste Board seat for a local government representative. Local government representatives should be included in all Waste Board working groups. A local government advisory committee (to act as a liaison between the Waste Board and local governments) should be formed. 6. Prohibit the Waste Board from Encroaching upon Local Government's Land Use Decisions, Particularly During the Permitting Process for Solid Waste Facilities Development of any solid waste facility requires applicants to obtain a number of discretionary and administrative permits from local, regional, State and Federal agencies. The State, specifically the Waste Board, should: • Recognize that the land use decision is the sole responsibility of local governments and its authority must not be encroached. • Ensure that all rules, regulations, policies, guidelines, and procedures are uniformly, and in a timely fashion, enforced by all Local Enforcement Agencies throughout the State. 7. Require the Waste Board, the State Water Resources Control Board, and the Regional Water Quality Control Boards to coordinate their activities when implementing the Federal Clean Water Act and Assembly Bill 939 To ensure full compliance with the requirements of the Federal Clean Water Act and State waste reduction mandates, the Waste Board and the State Water Resources and Regional Water Quality Control Boards should: Coordinate programs and regulations, including those for collecting trash/debris before it enters the waters of the State and its affects on waste diversion activities Develop cross -disciplinary working groups with responsibility and expertise from storm water pollution prevention, solid waste reduction, and related environmental issues to propose strategies for addressing the above issue. rl 043 LOS ANGELES COUNTY INTEGRATED WASTE MANAGEMENT TASK FORCE RECOMMENDATIONS TO STREAMLINE THE STATE'S REGULATORY PROCESSES REGARDING SOLID WASTE MANAGEMENT AND TO REDUCE THE EXCESSIVE REGULATORY BURDENS ON LOCAL GOVERNMENTS 8. Require the State Agencies within the umbrella of CaIEPA to coordinate the implementation of uniform conversion technology regulations and electronic waste management regulations CaIEPA integrates the State's multiple environmental policy and regulatory bodies. To avoid conflicting goals, the Waste Board, the State Water Resources Control Board and the Air Resources Board [and their respective regional boards/air pollution district (air, quality management districts)] should, coordinate with each other to ensure consistent implementation and application of conversion technology regulations impacting the design, operation, and monitoring of solid waste facilities, and electronic waste . management regulations. 9. Remove municipalities' responsibilities from the CARB's Solid Waste Collection Vehicle Rule The California Air Resources Board should revamp its proposed regulations to reduce particulate matter emissions from diesel -fueled solid waste collection vehicles. While the Task Force supports the intent of the regulations, the CARB should not impose its responsibilities relating to waste collection vehicles upon municipalities simply because the municipalities contract with waste hauling companies. These regulations are being developed by the CARB and therefore should be implemented, managed, and enforced by the CARE. It is also questioned whether the CARB has the authority to require municipalities to re -negotiate their waste collection agreements or encroach on their rate setting authority. In addition, the imposition of fines of up to $10,000 per day on municipalities should be eliminated. 10. Require The State Agencies Within The Umbrella Of CaIEPA To Coordinate . The Implementation Of Uniform Environmental Justice Regulations Consistent with SB 89, CalEPA should integrate the State's multiple, environmental justice policies developed among its regulatory bodies. To avoid conflicting goals, the Waste Board, the State Water Resources Control Board and the Air Resources Board [and their respective regional boards/air quality management districts] should coordinate the development, implementation and application of their environmental justice policies and strategies to ensure consistent strategic policies regarding solid waste facilities. Additionally, these policies should be developed in consultation with local governments and other stakeholders. PA: myma\PAsecicomplyab939enc 5 044 w -A A49 §jj AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: FEBRUARY 23, 2004 v �' SUBJECT: ALLOCATION TO UTILITY OF CITY SUPPORT SERVICE COSTS RECOMMENDATION It is recommended that the Azusa Utility Board/City Council: (1) approve of the allocation concept proposed in this report, to allocate City Support Services costs to the Utility; and (2) direct staff to formalize the allocation methodology as a part of the overall policy governing the transfers from the Utilities to the City General Fund. BACKGROUND' The Azusa Utility Board/City Council previously directed staff to develop a methodology to allocate City Support Services costs to the Utility using the following guiding principles: Administratively simple—Easy to figure out and apply across -the -board --from one department to the next. Fair—Costs allocated should be reasonably related to services received, and each department should bear its "fair share" of overhead costs. Transparent—Reasonably "clear and apparent' that allocation is fair and that costs bear some relation to services provided. Predictable Provide to staff a reasonably predictable way of forecasting costs and revenues so Utilities Department and City staff know what to expect when preparing the budget. Utilities staff met with City Administration staff and both sides have concurred in concept on a two-step process to determine the annual allocation to the Utility. 045 The first step is to determine which general fund costs for support services should be considered as part of citywide allocation formula. The second step is to allocate those costs to the Utility based on its percentage share of fulltime equivalent employees ,(FTEs), in proportion to the total FTEs of the rest of the City. Step I For FY 2003-04, general fund costs budgeted by Support Services Departments totaled $6,685,624. These departments include the following: Administration, City Clerk's Office, Finance Department, Human Resources, and Information Technology. Not all costs in these departments relate to the Utilities, however, and so some adjustments or deductions are necessary, such as costs for City Attorney services. These adjustments are relatively easy to make by going through the different support services budget items, but more work needs to be done on a couple items, such as insurance. Based on a preliminary review of these adjustments, and after backing out claims filed against other departments, a total general fund cost allocation for support services has been estimated in the amount of $3,426,059; this is the amount that could be allocated citywide to all departments, and would be used as a basis for determining the allocation to the Utility in Step 2. Step 2 Step 2 simply looks at what percentage share of FTEs the Utility has compared to the rest of the City, and then applies that percentage to the dollar amount resulting from Step 1. Following illustrates this step. Department FTEs FTE Pct Allocation Administration 11 City Clerk's Office 3 Public Safety 85 Recreation and Family Services 5 Library 11 Finance 13 Information Technology 10 Human Resources 4 Public Works 29 Transportation 7 4.09% $140,099 1.12% $38,209 31.60% $1,082,584 1.86% $63,681 4.09% $140,099 6.32% $216.517 4.83% $165,572 3.72% $127,363 1.49% $50,945 10.78% $369,352 2.60% $89,154 Redevelopment 5 1.86% $63,681 Total 269 100.00% $3,426,059 The amount shown above for the Utilities is for illustrative purposes and will be refined through further discussions about the adjustments in Step 1. Staff believes, however, that this two step process is consistent with the Azusa Utility Board/City Council's guiding principles 046 since this methodology: (1) is simple to administer since it is easy to review budget items and formulate the percentage allocations; (2) is reasonably based on cost causation principles and thus achieves the proper balance of being simple, yet fair; (3) produces relatively consistent results, and thus it provides relatively predictable cost information and can be used by the City to forecast revenues; and (4) shows the support services cost of serving all departments and each department, and thus is very transparent. It is noted here that understanding was reached with Administration that the Public Information Officer budget currently being funded by Utility will be shifted or transferred to the general fund when the budget is prepared next year for fiscal year 2005-06; the Utility would then bear its proportionate share of the Public Information Officer's budget for fiscal year 2005-06, according to the methodology iterated in this report (if adopted). FISCAL IMPACT Since a proposed budget has not been completed for fiscal year 2004-05, we cannot apply this methodology to next year. However, using this methodology based on fiscal year 2003- 04 numbers, and basing it on adjustments identified to date, would result in an increased allocation of about $100,000, subject to final refinements. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities 047 i s Azusa Utility Board Meeting February 23, 2003 } AZUSA HT 6 WATkH Power Resources Division Monthly Report • Status of Projects • Power Consumption Comparison • Wholesale Market Trend • Power Resource Budget Update M. Status of Projects • Resource Planning • Commenced long-range resource procurement planning (separate presentation) • Continue to work on the resource optimization for April and Summer period. • City's annual Transmission Revenue Requirement (TRR) • Filed revised annual TRR adjustments with FERC with concurrence of the California Independent System Operator (CAISO) • Utilities' Financial Accounting • Substantial progress has been made to functionalize the cost centers of the Utilities for MAP implementation and to achieve transparencies of the financial results • Will proceed with the implementation of new account numbers with the assistance of the Finance Department • Progress continues to be made in streamlining Utilities' miscellaneous revenues accounting • CAISO Market Redesign • Continued the monitoring and the study of CAISO market redesign initiative. 050 CRY OF AZUSA ENERGY CONSUMPTION COMPARISON ENERGY 0ONSUMP110NIN MWH� - MOUTH - ... FY 02 i - _ FY 0304 f') -03 _ _ PERCFM _ CHANGE ..... JUL 23576 28154 _... ._ 1094%+"r�`+. AUG -- 22502 i --_ 26.714 ..- _. 1672% -__ � '��'�- . ...- SEP23.047 _ 24.354 ...-_ OCT _. •. I 20890 ... .. __._3- -.. 23.357- NOV__.__-._''>—._._._ _.. _- .. _�...., DEC 20207.-__ __.._ 7.57'h JAN - ... 19.x_.. ... _. i-__... __. .)9911 .�__. _.._. _. 192°h __.......... _.._._.__.__; FEB _. 17.296.._ APR 18.425 MAY JUN 20310 __....-.. _E TOTAL 241 631 „_ _ _ 160.090 _ 919% New Nghshave beensetfor eechmonthtyretWsales CITY OF AZUSA PEAK DEMAND COMPARISON,- _ 051 WHOLESALE ELECTRICITY SPOT MARKET PRICES IN CAI _ .- _.... DEC 02 ._.__.._._. JAN 03 MAR 03 ------- .. _.......-----.. .-.._$53.33_-'- MAY 03 � $44.49 $51.02 _ SEP 03 ....-... $43.95----- . 03...... - _ $45.17. .00T .._ NOV 03$36.97 i DEC 03 --JAN 04 _ - $45 21 _ ALL PRICES IN $/MWH _ _ 052 053 Power Resource Cost Accounting FY '02-'03 4 LCONTRPCTS WHOLESPLE NET _ MGNTH R1RfAlA5E5GOSTS SERN(«=CONGTERMROSTS DISPATCHNGICOSTS C0515 REVENUES COSTS JUL 03/) 023,001)4 1.]89296]2 28184996 21102.]2 33886.403 292981].54 11b 3, 90) 1,3782 .64 NJG D3 99186411 --1,49198139 295.61).72---- 16,52389--- 3fi291.35 2,])4,833.9]- (1,40),1D]86)1,367.126.11 SEP 03 981,021291 ]64815.442fi]20).62 11,006.88 33213.05 2,058,68428 (851,92)25) 120fi.]3I.. OCT D3( ) _ 1265$43.3] 2fi901515 1391].15 31$2].64 2,54)p122] (l .43),.70983) 1,509,]02A4 NW 03 (' ) .9)3,40898- _ 1.92]88496 6)6b20D5 21856042 10 fi8660 __ 24)2124 2858.3912] (6339416)) 2226,«9fiD DEC 03(' ) 96996998 9]2.)1881 219413122000000 2408015 219)9]304 (81]$3325) 1300,138)8 J)N Qd 0]201898 80680018 21041312 2000000 2408015 2M4112.41 18301)450) 12D393)91 FEBa4 am 000 Ntiw w _� .. Daub o 00 Papua D.uo Duo rava4 _ _. �--` ._. 0.00 090 JUN 04 �— I O.DO OAa TOTX 5]83893998 57)376839 S1)0013)It I 5114D36)4) $209405.93 $1)401203.)8 (5]13224326) 5------052 (' (oN month Cootostb 8 outage amountbe,a, Calbar20M, JoanUnit I•• 93 Haemenl $26850 For the month of l2roDer 20M, San Juan UniU3 Replacement Cost due to unit outside emoenta a, $268507.18 0 Unit �'••) FON nth dNote Der 20035CPPASan Juan Iwe"It ooe6l 5960,315 (•••� For the mont.00,emivar 2003 San Joan Unit t3 Replace et Coat due toUnit eaamount 12341,09981 l{outage (1)_. INCLUDES SCPPALCNG TERM CCNIRPCTS— _. (2) INCLUDES PLL SHORTTERM ftJRCHARES FOR HEOGINGMJD L(ZNJ BPLN4CING RIRPOSES ,3) INCLUDES ALL SHORTTERMNIO Lp4GTRPNSMSSpN CONIRPGT COST5' _ (4� COSTS CNfFGEO BVCPLIFOfiNIAINOjEPEN0ENT6Y5TEM SNSTEM REUMLlW FI1NCTll S 45) IB)- INCLUDES COSTSF----- OULNG PRDDWATCHIN6 CF ELEGTRICfIY SUMCFIt)THROUGH —� — (]) ValOLESPLEflEYENUES DERIY£D RiOMSN.ES OF EYCESS P.TVER ;7PIO BENEFRS IB). DIFFERENCE OF I61 ]ND Q)._v 053 054 Issue Statement ■ To plan for power resources commencing calendar year 2008 to meet City's electric consumption 2. 055 Issues to be Considered ■ Why Now? ■ How Much to Procure? ■ What Are Our Options? ■ Where Do We Go From Here? 3 056 Why Now? ■ The regulatory environment is becoming a bit clear and certain. ■ Return to cost -based retail regulatory regime ■ Wholesale market is returning to normal providing some planning stability ■ Plan before the Investor Owned Utilities (IOUs) start long term procurement crowding out the small market participants 2 057 How Much to Procure? Two Types of Power Resources: A. Summer Peaking Power • The expiration of summer peaking power contract with Duke Energy by the end of 2007 will create the need of 15 MW of summer peaking power commencing calendar year 2008. B. Planning Reserve • The State wide power resource adequacy requirement may further require the City to procure between 15% to 17% of planning power reserves above and beyond City's peak consumption. 5 :A What Are Our Options? Generally there are three options: A. Build our own power plants Pros: 1. Control of our own destiny 2. Operational flexibility Cons: 1. Economy of scale may make it infeasible 2. "All eggs in one basket" syndrome 3. Operational hassle and headache B. Participate in joint power projects Pros: 1. Somewhat in control of our own destiny 2. Some operational flexibility Cons: 1. Minority owner may not have a lot of say in plant operation 2. Subject to plant owner's efficiency in running the plant C. Contract with third parties Pros: 1. No hassle. Transfers all operational risks to the seller 2. Some operational flexibility Cons: 1. Subject to the creditworthiness of the seller. If seller gets into financial problems then the contract may be at risk. 9 059 Indicative Prices for Long Term Summer Peaking Resource ■ Five options: A. Self -build or participate in abase load highly efficient combined cycled natural gas fired power plant (Self -build Option CC) B. Self -build or participate in a simple cycle natural gas fired peaking power plant (Self -build Option CT) c. Purchase fixed priced summer peaking power (Fixed Price) D. Purchase power capacity and buy natural gas to generate energy (virtual ownership of an efficient peaking resource) ( Tolling) E. Purchase power capacity and dispatch energy only if it is economical to do so (virtual ownership of reasonably efficient peaking resource) (Option) 7 06,0 9 Indicative Prices for Lona Term Summer Peaking Resource NPV Graph SP15 :3:= 3 3.000 8 # •••�- 537.000 .-,- $35.000 [8 $32. 0 531.000 ,I Fif ^Z u+ AH. � $21,O0o 525.000 ... .. _ _ . .. $25A00 t1' s2a,000_ $23.000 `i'` 4"E '`" r e } [ s a. $zz.000" $zt000 $20.000- $t9.000 $3.0 $4.0 $4.5 $5.0 $5.5 $6.0 Gas Price VentlorB Mmd P.l—O—VeMore T.MM—M—VeMor B OWon -X' V.r .,A Flme P.— Ver o AO O-n -tom VerNOrG Opllon —S.H BJMO on(CC)— Sett BUM Op.n(Cn IVeMor C%::on 9 Indicative Prices for Long Term Summer Peaking Resource NPV Graph PV W2.000 W1.000 746 528000 s -v f,-. N, 528 000 525 000 .......... ............ . 522.000 ffi1 000 $3.0 $4.0 $4.5 $5.0 $5.5 $6.0 Gas Price Vendor B Flmd Pdm Ver or B ToRIW VoM1 B Option- �Ve�or A Fl� Price ��Ve�of �AOPUon 9 062 Preliminary Findings: 1. Self -Build Option CT cannot be made economical. 2. Fixed price contract is economical only if gas price is very high. s. Tolling product is of marginal value. a. Self -build Option CC is economical if gas price remains high. s. Option contract may prove economical under wide range of gas prices. s. Power outside of California is cheaper reflecting transmission constraints. 10 063 Preliminary Conclusion: The virtual ownership of a reasonably efficient peaking resource appears to provide the best bang for the buck. 11 064 Where Do We Go From Here? A. Received indicative proposals from market participants in late January and early February B. Conducted detailed economic analysis of the options and summarized the findings in a report attached hereto C. Updated Utility Board in February D. Engage independent consultant to validate our economic assessment and provide additional market perspective (due diligence review) in March E. Provide final recommendation to Utility Board in April F. Enter into long term contractual arrangement in May 12 �� 6 V SUBJECT: ELECTION OF UTILITY BOARD CHAIRPERSON AND VICE CHAIR This is an information item to remind the Utility Board of the municipal code regarding the election of a chairperson and vice -chairperson. Section 2-415. of the Azusa Municipal Code states: The board shall elect one of its members as chairperson and one as vice -chairperson, who shall each hold office for one year and until their successors are appointed. Initially officers shall be selected no later than the second meeting of the board following its appointment. Subsequent selection of officers shall occur no later than the second meeting following the selection of the mayor pro tem of the city council. With the concurrence of the Utility Board, staff will place an item on the March Utility Board agenda to allow the election of a chairperson and vice -chairperson, as it is our understanding that a new mayor pro tem will be selected in March. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities l6 6 46 I Kirkwall Substation Project Monthly Status Report February 23, 2004 067 1160 W. Gladstone Street, Azusa, CA ..... ..Before... ... and......... After 2 068 Engineering & Construction Update Drought tolerant landscaping, large decorative irocks plus Azusa Light & Water logo/monument were installed at Kirkwall Substation frontage along Gladstone Street. Azusa's contractor — Black & Veatch Construction Inc., completed their portion of substation work, ahead on schedule and within contract budget. Remaining portion where high voltage 66kV underground cables will be pulled into Edison's switchyard will be completed when contractor re -mobilizes next month while awaiting Edison's switchyard completion. Edison's linemen continued overhead line work along Gladstone Street between Azusa Avenue and Vincent Avenue. 2 sets of 66kV transmission line conductors will soon be attached on the new steel poles erected along Gladstone Street and will serve the new substation. Electrical construction work continues at the interconnection switchyard area. Four 66kV circuit breakers plus disconnects are scheduled for installation by end of the month, when switchyard rack is completed. Installation of high voltage underground conduits and vault near the substation were completed, including setting of steel riser pole. Coordinate with Edison the switching program to energize & test Kirkwall Substation in preparation for normal operation. Thereafter, a simple dedication is planned for the new facility sometime in late April 2004. 3 . 069 Contract Negotiation Update ■ Contract discussions on hold, pending Edison's filing of Kirkwall Substation interconnection agreements Cl 070 5 071 Funds and Expenditures Update SUMMARY IU WALLSUBSTATDNFLI- RiOL1$]S CATBY.JiN TAX-IX� TAXABLE 80NM� $5,470,000 56,525,000 C TSEFN 66 EFU 010% -$547,000 -$852,500 NET BONAF 54.923,000 55,872,500 TOTAL I UAW C0.CTS -$200,786 -5198,898 BONC6 RiOC®5 AF ISSUANCE CASTS 54.722,214 55,675,802 TOTAL ORP.WCOWNS -53,360.042 -55,628.035 AVAILABLE BOLOS 51.342,172 547.767 KIR ALL SL TATON TOTAL OJST 'hXEC COSTA) CON ACT AtvUUNi BILLING % OF CONIFACT ANO( TO MATE BLACK a V EATOi 59.200 59,200 100.00-.6 SGV S40,o0O SIO.000 100.00-/e . M 54.400 54,400 100.00'.6 -AAUSTIO CON 5720.000 5720.000 100. 00% TOTAL TOTAL (A) $773.600 E773.800 100.00% '(MGOING COST (B) BLAOC6 VEATO53.066,000 52,596.826 84.15% SCE 55.626,000 55,626,W0 100.00 FETE 6 SO -IS ING 3481,450 5481.450 100.00'h TOTAL (B) 59.173,450 58,884,276 94.67% COST (A) I (B) 39.947,050 5.457,6)6 95.08% UTILITY INCUS COST (C) WA 335,872 WA TOTAL T(A)+(B)+(C) 5.493,747 5 071 INFORMATIONAL ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: FEBRUARY 23, 2004 v SUBJECT: FY 2003-04 2ND QUARTER WORK PLAN UPDATES RECOMMENDATION It is recommended that the Azusa Utility Board receive the attached work plan updates from Azusa Light & Water for review and comment. Water Division's updates are excluded from this report and will be submitted to the Board in March 2004. BACKGROUND Staff from different divisions of Azusa Light & Water provided work plan updates for the Utility Board's consideration and input. The updates cover the 2ND quarter of fiscal year 2003-04, from October 1, 2003 to December 31, 2003. The Board may provide input or comments regarding specific projects. FISCAL IMPACT There is no fiscal impact as a result of this report. Prepared by: Steven Yang, Administrative Technician Attachment: WITLN FY03-04 2nd Qtr.doc 072 Azusa Light & Water Work Plan Updates Report FY2003-04 2°d Quarter (10/1/03 —12/31/03) Table of Contents Communicatio.............................................................................................................................................................1 Customer Servic Customer Segmentation and Recognition .............................. DRIPProgram.......................................................................... Field Manual and Office Desk Procedures ............................. Improve Customer Satisfaction ............................................... Improve Customer Service....................................................... Public Benefit Programs........................................................... Reduce Uncollectibles............................................................... Water and Electric Meter Strategy ......................................... lectricOperation.......................................................................................................................................................6 Owl/Hilltop Distribution Circuit Line Extensions (CIP)......................................................................................6 Pole Maintenance/inspection Testing.....................................................................................................................6 TreeMaintenance/Circuit Trimming.....................................................................................................................7 &W Administratio...................................................................................................................................................7 Wireless Telecom Service Evaluation.....................................................................................................................7 WorkOrder System Review....................................................................................................................................8 WorkPlan Update Reporting System.....................................................................................................................8 ®S.................................................................................................................................................................................9 Azusa/Colton CIS Working Group.........................................................................................................................9 CISProgramming Projects......................................................................................................................................9 L&W IT Security....................................................................................................................................................10 L&W/City Network Backbone Rebuild................................................................................................................10 MIS/Electric Networking Projects........................................................................................................................10 owerResourc...........................................................................................................................................................11 ContractNegotiations..............................:..............................................................................................................11 FinancialReporting and Disclosure......................................................................................................................11 Financial Reporting Streamlining.........................................................................................................................12 Long Term Power Resource Procurement...........................................................................................................12 Power Resource Portfolio Optimization............................................::.................................................................13 i 073 Resolution of Regulatory Issues.............................................................................................................................13 San Juan Unit #3 Performance Mitigation...........................................................................................................14 asteMani emen....................................................................................................................................................14 DOC Beverage Container Recycling Program.....................................................................................................14 Dumpthat Junk Month .............................................. ...................................................... ...................................... 15 MRFProgram.........................................................................................................................................................15 Used Oil Recycling Block Grant Program............................................................................................................15 ii 074 Division: ICommunicatio4 Work Name: Azusa Advantage Description: Program consists of a weekly meeting to plan proactively strategies on marketing, publicity and synergy (with AUSD) on current events in and around Azusa. Whenever possible media opportunities are recognized and pursued for their positive portrayal of the City of Azusa, its employees, City Council, partnerships and sphere of influence. Work Type: Program Team Leader: Rick Cole Martin Quiroz Team Member: Tina Cravens Ann Graf Quarter Ending Update: In September of'03, this program was suspended to focus on Results Based Budgeting communications needs. In late December'03 it commenced to address the City's communications needs in reference to: development of a communications plan should we need to go to the voters for additional revenues to balance the budget, a second communication strategy to focus on the possibility of the Monrovia Nursery Plan being sent to the voters, the City's Annual Report, completion of the community calendar, communication needs and publicity for "Hands Across Azusa," and a memorial for Pete MacKay. Work Name: "We go the extra mile" campaign (for L&W Customer Service) Description: Public Relations. Marketing campaign to highlight customer service improvements and additional services to the customers of Azusa Light & Water. Work Type: - Program Team Leader: Martin Quiroz Team Member: Quarter Ending Update: This program will be initiated again the beginning of'04 to include internal communication. At the Utility Director's request it will highly visual and visible reminders of Light & Water's commitment to service and excellence. In brief, a reminder on why we "go the extra mile." 075 Work Name: Azusa Tomorrow Description: Write, photograph and lay -out the monthly Azusa newsletter which gets circulated via the Light and Water utility bills. Work Type: Program Team Leader: Martin Quiroz Team Member: Quarter Ending Update: On-going project, which devoted the January'04 edition to Light & Water stories. We created a new masthead for the January newsletter. We will update the look of the regular newsletter during this quarter. Work Name: Azusa TV Channel 55 Description: I am the operations manager of Azusa's cable TV Channel 55. In this capacity I handle the day to day operational needs of the station as well as interact with Charter Communications. We produce taped and live programming on an as needed basis as well as update the stations on -air community calendar. I maintain constant communication with Charter Communications to schedule maintenance and production assistance. Work Type: Team Leader: Team Member: Operation Martin Quiroz Quarter Ending Update: Although the station faces some formidable challenges, high dust environment, lack of temperature control, non -secure location and outdated equipment, it remains on the air with minor problems on occasion. It's our intent to maintain the equipment and the integrity of the station until resources can be assigned to it. On -air and community calendar programming are updated daily and required routine vigilance. We are currently producing and original program which will have 4-6 episodes on Azusa's Heritage and another program on Azusa businesses. Work Name: Hand Across Azusa Description: Provide support for Human Relations Commission Annual Martin Luther King Event. Work Type: - Program Team Leader: Martin Quiroz Team Member: Quarter Ending Update: Provided publicity, program and design support for the third annual Martin Luther King Day event. I handle all the media, designed all the fliers, post cards, newspaper ads, street banners and contact SGV elected officials for the event. I handle day -of logistics and media. 2 076 Work Name: Results Based Budgeting Description: - Purpose: To support the community input process in the development of a result budget and to support communications to the public, the staff and other stakeholders for results budgeting. Work Type: Project Team Leader: Martin Quiroz Team Member: Tina Cravens Robert Person _ Rick Cole Karen Vanca Ann Graf Quarter Ending Update: I am the team leader for the RBB Communications Team established to provide internal and external communications for the RBB process. We developed and administered over 300 community survey, coordinated 10 community outreach meetings; we designed surveys and collaterals, fliers, self -mailer post cards, and initiated internal communications via the City's Intranet on the "marketplace of ideas" exchange for staff. We also provided content to the City's Internet site which delivered up to the minute news and details about the RBB process. Division: lCustomer Servic Work Name: Customer Segmentation and Recognition Description: Collect demographic and preference information about our customers so it can be entered into the City's database and allow the City to provide specialized service to Azusa residents and businesses. Also so we can target communications to specific audiences. Work Type: Program Team Leader: Karen Vanca Team Member: Derek McFann Sallie Acero Quarter Ending Update: No change. 07 Work Name: DRIP Program Description: On January 29, 2003, the Utility Board authorized staff to develop a drought resistant Work Type: landscape pilot rebate program to help conserve water usage. All Azusa Light & Water Team Leader: customers are eligible under the program for rebate funds, including residents, businesses, and schools. Residents are eligible to receive a rebate of up to 50% of the cost of landscape materials and irrigation systems, but not more than $1,500. Schools and businesses are also eligible to receive the 50% of the landscape and irrigation cost up to $15,000. Customers may only apply one time during the 12 -month pilot period of this program. Work Type: Program Team Leader: Paul Reid Team Member: Quarter Ending Update: (4) Mountain Cove Residential participants @ $1,400 each and (1) Non -Mountain Cove participant @ $1,396. (0) Industrial/Commercial participants. Met with AUSD and received verbal commitment on approximately (9) campuses throughout the district @ $135,000 through the end of the fiscal year. Work Name: Field Manual and Office Desk Procedures Description: Create a field manual and office desk procedures for consistent practices. Work Type: Project Team Leader: Karen Vanca Team Member: Sallie Acero Quarter Ending Update: Review of first draft desk procedures and changes are in process. Work Name: Improve Customer Satisfaction Description: Continuation of 2002-03 project to identify "premier" customers and provide them with exceptional service. Work Type: Project Team Leader: Karen Vanca Team Member: Derek McFann Quarter Ending Update: . Completed the children's area in the lobby. Implemented policy of reconnecting services with payment history of being turned off three or more times in the last six months only after the scheduled daily work is completed. 4 078 Work Name: Improve Customer Service Description: Continuation of last years project to improve customer satisfaction by benchmarking, setting performance targets, training, monitoring and giving employee feedback in key customer contact areas. Also improve and streamline internal communicatioris. Work Type: Operation Team Leader: Karen Vanca Team Member: Derek McFann Sallie Acero Quarter Ending Update: Data gathering complete in SCPPA benchmarking project. Now in data verification stage. With input from staff Call Center team, developed call center standards to begin in January. Work Name: Public Benefit Programs Description: Develop, implement, and track Public Benefit programs for residential, small, medium, Work Type: and large business customers. Work Type: Program Team Leader: Karen Vanca Team Member: Quarter Ending Update: Reports have also been created to track business customer programs. Work Name: Reduce Uncollectibles Description: Decrease net write-offs by 12% over 2002-03 year end, resulting in $15,000 savings. Work Type: Operation Team Leader: Karen Vanca Team Member: Quarter Ending Update: Implemented a rigorous in-house collection method that includes contacting unpaid closing accounts quicker, following up with them timely, then sending the remaining unpaid accounts to the collection agency quicker. Fiscal year-end write-off to revenue was 0.23%. 2003-04 YTD is 0.12%. We are achieving a reasonable reduction in write-off compared to last year. 079 Work Name: Water and Electric Meter Strategy Description: Develop a long-term meter strategy that is cost-effective. Continue electric meter AMR pilot program for access problems and start one for water. Work Type: Project Team Leader: Karen Vanca Team Member: Derek McFann David Ramirez Chet Anderson Quarter Ending Update: To date, 937 electric AMR meters have been installed. Division: lectric Operation Work Name: Owl/Hilltop Distribution Circuit Line Extensions (CIP) Description: Project Phase II. hilltop Circuit will be routed along San Gabriel Ave from Sierra Madre north to Canyon Vista to provide a loop feed with the Owl circuit. The installation of conduit and underground structures are part of San Gabriel Avenue medium project. Work Type: Project Team Leader: David Ramirez Team Member: Dan Kjar Federico Langit Quarter Ending Update: No action, CIP part of project was completed last quarter. Cabling is to be done as operation project. Work Name: Pole Maintenance/Inspection Testing Description: Inspection, testing and treatment of power poles (wood) for structural integrity per maintenance agreement and the reinforcing of poles that are candidates for the Osmo- C-Truss (steel) or Fiber Wrap reinforcement. This proactive program helps prevent outages during storm conditions. Work Type: Project Team Leader: David Ramirez Team Member: Dan Kjar Quarter Ending Update: No action, testing scheduled to resume next quarter. 6 080 Work Name: Tree Maintenance/Circuit Trimming Description: Maintenance annual circuit trimming (power -line clearance) pro -active maintenance program to reduce or eliminate customer outages due to trees coming in contact with Work Type: high voltage power lines. Work Type: Operation Team Leader: David Ramirez Team Member: Dan Kjar Quarter Ending Update: WCA completed all of the routine circuit trimming by the end of November in all 2,523 trees were trimmed and 89 trees removed. One tree was removed in December, a few tree remain to be removed in the next quarter. Division: &W Administratio Work Name: Wireless Telecom Service Evaluation Description: Evaluate use wireless or Wi Fi technology as a means of providing low cost internet and other services to Azusa residents and businesses. Work Type: Project Team Leader: Cary Kalscheuer Team Member: Federico Langit Joe Hsu Quarter Ending Update: In November it was decided to defer consideration of a wireless venture for one year due to the financial analysis provided by RW Beck. Upon learning of the City of Cerritos' pursuit of Wi Fi, however, staff did make contact with the vendor serving Cerritos, AiirMesh Wireless. 7 081 Work Name: Work Order System Review Description: Work orders are issued to have work done by field personnel- Work orders communicate what.is to be done, what equipment and materials are needed to do the job, and authorize field personnel to commence work. Work orders also are used to track costs for billing and accounting purposes. This is a review of the work management process, which is largely a manual process, to see how it can be made more efficient, and possibly automated, for billing, accounting and management purposes. Work Type: Team Leader: Team Member: Project Cary Kalscheuer Feliza Cawte Hien Vuong Dan Kjar Ann Graf Kevin Morningstar Federico Langit David Ramirez Steven Yang Joe Hsu Quarter Ending Update: Colton decided to postpone meeting with Azusa on this. Azusa narrowed number of CIS vendors under consideration. A demonstration was scheduled with one of the CIS vendor finalists, SSI, to allow them to demo their Work Order module to key AL&W staff. Work Name: Work Plan Update Reporting System Description: Develop a work plan update reporting system that allows managers to log on and update their projects, and then allows administrative staff to printout reports for all divisions. Work Type: Project Team Leader: Cary Kalscheuer Team Member: Robert Person Steven Yang Quarter Ending Update: No change. Work Plan Update database continues to be used by Azusa Light & Water. Division: Work Name: Azusa/Colton CIS Working Group Description: The Azusa/Colton CIS Working Group was formed in October 2002 to investigate . options for Azusa Light & Water's Customer Information System which is shared with Colton Public Utilities. The group's task is to investigate migrating the existing application to a different hardware platform or purchasing an off the shelf system. Work Type: Project Team Leader: Kevin Morningstar Team Member: Sallie Acero Ann Graf Karen Vanca Quarter Ending Update: The Working Group conducted two CIS Demo days in which 4 vendors were selected to demonstrate their software in half-day sessions. On October 9th staff from both cities saw Able Software and Systems & Software Inc demonstrate their CIS software in Colton. On October 15th staff from both cities saw Daffron and Cogsdale demonstrate their CIS software in Azusa. During a join meeting on November 25 the Working Group held a meeting on migration and software selection issues. At that meeting it was decided that Systems and Software and Cogsdale were the two CIS vendors selected for further consideration and return full day demonstrations in January. Migration of the existing software will also be considered as one of 3 viable options for both cities. In December all vendors were notified of their official status and Systems and Software and Cogsdale were given instructions regarding the next phase of evaluation. Work Name: CIS Programming Projects Description: Azusa: Speedpay, Equifax CUE data exchange, Customer Assistance Programs. Colton: Online credit card acceptance, Online/web meter data access. General: Web interface for CSRs, Implementation of final PH version, Updated online/web customer pages. Work Type: Operation Team Leader: Kevin Morningstar Team Member: Margaret De Lano Quarter Ending Update: Speedpay and Equifax CUE data exchange projects underway. Speedpay - Working Gary Fager and Karen Vanca to develop call flow, Azusa's internal processing and program logic, export file, and special circumstances. Initial work on EquifaxCUE - working with Equifax and IBM on VPN connectivity security issues. 083 Work Name: L&W IT Security Description: Install secure access to the Department's Data Center. Security system to be tied into the City's existing security system and hardware infrastructure. Review and improve cyber security to meet standards. Work* Type: Project Team Leader: Kevin Morningstar Team Member: Lysell Wofford Quarter Ending Update: Cyber security related to Equifax and NERC were cleared with no action being required for compliance. No progress was made on implementing a security system in the Data Center. Work Name: L&W/City Network Backbone Rebuild Description: Much of the Department's network was installed between 1996 to 1999. The backbone project will replace core equipment and upgrade connectivity within and Department and amongst all MIS Data Centers. Work Type: Project Team Leader: Kevin Morningstar Team Member: Mike Guadagnino Lysell Wofford Ann Graf Quarter Ending Update: November - L&W project completed on November 14th with the rebuild of L&W Data Center. All updated hardware, device programming, and cabling is completed; also implemented new router and Internet service for Azusa Police Dept. Project is complete from a L&W perspective. Work Name: MIS/Electric Networking Projects Description: Substation: Network/Fiber Optic Cabling from Gladstone Yard to new Substation; building cabling infrastructure New Electric Yard: Network/Fiber Cabling from Transportation to new Electric Yard; building cabling infrastructure. Work Type: Project Team Leader: Kevin Morningstar Team Member: David Ramirez Federico Langit Quarter Ending Update: Meetings were held between the vendor, Electric, and IT staff for project design. Fiber optic cabling between the new Substation and Gladstone Water Yard is scheduled for January 2004. 10 084 Division: Oower Resourc Work Name: Contract Negotiations Description: The following contracts will need to be negotiated by the time the new substation is energized (1) Kirkwall Substation Agreement; (2) Wholesale Distribution Access Tariff — Service Agreement (WDAT-Service Agreement). Work Type: Project Team Leader: Bob Tang Team Member: Tim Vuong Richard Torres Quarter Ending Update: The Federal Energy Regulatory Commission (FERC) has yet to rule on Cities' Motion for Declaratory Order against Edison on the matter of Wholesale Distribution Access Tariff (WDAT). Edison provided the latest draft of the Kirkwall Substation and the WDAT Service Agreement in late December 2003. Staff provided one more round of the comments. Although certain issues have been resolved by the latest drafts, a few substantial issues remain unresolved. In view of timing for the energization of the Kirkwall Substation in early April, in mid January we requested Edison file unexecuted agreements with the FERC as soon as so that the interconnection service can be provided without any delays. As of this writing, Edison has yet to file the agreements with the FERC. Staff anticipates this activity to continue into the summer 2004. Work Name: Financial Reporting and Disclosure Description: Due to the issuance of debts by both City's electric and water utilities, the City will have an ongoing obligation to disclose fairly comprehensive sets of financial and system related information by no later than the end of each calendar year to the financial community. Work Type: Project Team Leader: Bob Tang Team Member: Tim Vuong Richard Torres Quarter Ending Update: Staff completed the first financial reporting and disclosure as part of Kirkwall Substation debt indenture obligation in late December 2003. This activity is complete. The next annual reporting will be provided in late December 2004. 11 El" Work Name: Financial Reporting Streamlining Description: In order to provide timely and accurate financial information of the Utilities' operations, it is essential that the Utilities record and maintain accurate cost and revenue information. The information can then be used for benchmarking and financial reporting purposes. Work Type: Project Team Leader: Bob Tang Team Member: Quarter Ending Update: Substantial progress has been made in the area of (1) streamlining the use of Utilities expenditure account numbers, (2) identification of the processes used in processing Utilities miscellaneous revenues, (3) functionalization of cost centers in order to implement MAP. It is anticipated that the following activities to take place in the current quarter (1) finalize the streamlining and functionalization of Utilities expenditure and revenue account numbers, (2) implementation by Finance Department of the new account numbers, (3) finalize the operating procedures in the processing and accounting of Utilities' miscellaneous revenues, (4) implementation of the MAP with expenditure and revenues as measures of performance. Staff anticipates finalizing the groundwork for full implementation in the FY 04-05 budget cycle Work Name: Long Term Power Resource Procurement Description: Due to the expiration of power contracts by the end of CY 2007, the. City will need to procure additional power resources commencing CY 2008 to serve City's retail loads, especially in the summer period. Work Type: Project Team Leader: Bob Tang Team Member: Tim Vuong Quarter Ending Update: Initial indicative proposals for summer period peaking power for CY 08-20 have been received from three market participants. Detailed economic analysis of the indicative proposals has been completed and a report was prepared. Presentation to Utility Board has been made in February 2004. Staff will engage consultants to provide independent review of the proposals in March/April timeframe. Staff intends to bring a final recommendation for Utility Board's consideration and approval in ApriVMay timeframe. This is an ongoing activity. 12 Work Name: Power Resource Portfolio Optimization Description: As the San Juan unit 3 power firming arrangement is slated to expire by March 31, 2004, the staff has begun the evaluations of options to optimize City's San Juan output consistent with the following criteria (1) exposure to spot market price risks when San Juan is not available; (2) operational feasibility in scheduling San Juan power; and (3) transmission issues associated with San Juan power delivery. Staff intends to study and recommend cost effective short tern San Juan optimization arrangements for Utility Work Type: Board's consideration and approval for the timeframe of April 2004 and beyond. Work Type: Project Team Leader: Bob Tang Team Member: Tim Vuong Richard Torres Quarter Ending Update: Previously the activities regarding San Juan firming arrangement was completed for CY 2004. During the past quarter, staff completed the resource portfolio optimization activities for the first quarter of 2004. Currently, we are planning for resources for the San Juan scheduled maintenance outage in April 2004 and optimizing the resource portfolio for the summer months. This activity will continue during this quarter. Work Name: Resolution of Regulatory Issues Description: The following regulatory issues involving the City are currently active at FERC: (1) CAISO transmission access charge methodology; (2) the soon -to -begin hearing process for Edison's Wholesale Distribution Access Tariff amendment (WDAT); (3) various regulatory dockets filed by CAISO in the past three to six months (Amendments 48 through Amendment 57); and (4) annual regulatory filings due to City's Participating Transmission Owner (PTO) status. Work Type: Project Team Leader: Bob Tang Team Member: Tim Vuong Richard Torres Quarter Ending Update: Highlights of the past quarter include: (1) successfully resolved the market manipulation allegations against the City, FERC exonerated the City of any wrongdoing by affirmatively stating that the City did not engage in market manipulation, (2) successfully completed the annual Transmission Revenue Requirement adjustment filing in late December. Several FERC dockets which the City is involved in remain open. They are: (1) City's WDAT rate case against Edison, we completed the discovery and joint stipulation of issue process recently and the adjudication process will commence in mid April; (2) City's Motion for a Declaratory Order against Edison on WDAT services; (3) soon to be filed Kirkwall Substation interconnection agreements; (4) several CAISO market redesign dockets. We anticipate active involvement in the above FERC dockets in the coming quarter. 13 WE Work Name: San Juan Unit #3 Performance Mitigation Description: Major decisions regarding plant refurbishment will be forthcoming in the next 12 to 24 months. Staff intends to actively participate with SCPPA in the decision making process. The activities on this issue will continue for the foreseeable future. Work Type: Project Team Leader: Bob Tang Team Member:. Tim Vuong Richard Torres Quarter Ending Update: Coordination with Southern California Public Power Authority (SCPPA) is ongoing regarding San Juan unit #3 issues. Major unit refurbishment decisions will be made once the results of inspection are obtained during the Spring 04 scheduled maintenance outage. Staff intends to visit the plant during the spring outage to learn first-hand the conditions of major equipments in consideration for refurbishment or replacement. This is an ongoing activity. Division: aste Mana emen Work Name: DOC Beverage Container Recycling Program Description: Purchase compartmentalized recycling containers and promote their use by schools. Aluminum cans, plastic bottles, newspaper and mixed paper are the four commodities targeted through this program. Proceeds from recovery of these commodities will go to host school. Bins will be serviced by Athens Services. Work Type: Program Team Leader: Cary Kalscheuer Team Member: Quarter Ending Update: During this quarter, 8.9.tons of recyclable materials were recovered, and schools were paid $333.40. Hodge Elementary School requested the City to purchase small recycling cans for them that could be distributed inside the classrooms. Staff made the purchase and distributed the cans to Hodge School and an article appeared in the local newspaper. This prompted additional interest in the program by more schools. (Statistics on recycling activity jumped during Jan -04 to the highest levels since the program began). 14 0188 Work Name: Dump that Junk Month Description: Sponsor and promote spring cleaning activities during the month of April, including throwing away junk at curbside; cleaning alleys; towing away old cars; throwing away household hazardous waste; and cleaning out city facility offices. Work Type: Program Team Leader: Cary Kalscheuer Team Member: Jeff Reed Dave Rudisel Bill Nakasone Tina Cravens Karen Vanca Quarter Ending Update: This program, which is a month-long effort during the April, is planned again for 2004. During this quarter, arrangements were made with Los Angeles County Sanitation Districts to have them schedule a household hazardous waste event in April. The program promotes spring cleaning in the city and asks residents to discard old cars, hazardous and E -w in the City of Azusa. Work Name: MRF Program Description: Process all solid waste collected in Azusa through Athens Services Material Recovery Facility or MRF to divert 13,000 tons annually. Work Type: Program Team Leader: Cary Kalscheuer Team Member: Quarter Ending Update: City achieved 55% waste diversion rate for calendar year 2002 and submitted this rate in the required annual report to the California Integrated Waste Management Board for AB 939 compliance. 4,094.74 tons were diverted via MRF processing and incineration for quarter ending Dec. 31, 2003; incineration portion was 372.88 tons. Work Name: Used Oil Recycling Block Grant Program Description: Supply used oil recycling drain pans to State Certified Used Oil Collection Centers in Azusa. Promote use of these centers by residents through advertising. Work Type: Program Team Leader: Cary Kalscheuer Team Member: Steven Yang Quarter Ending Update: 2,642 gallons of used oil collected by 5 centers and 107 used oil drain pans distributed. 8 oil filters were collected by 2 participating centers. 6 ads ran during this quarter in Azusa Herald. 15 (fW'y