HomeMy WebLinkAboutMinutes - May 26, 2015 - UBCITY OF AZUSA
MINUTES OF THE REGULAR MEETING
OF THE AZUSA UTILITY BOARD/CITY COUNCIL
MONDAY, MAY 26, 2015 — 6:30 P.M.
Chairman: Edward J. Alvarez
Vice -Chairman: Angel A. Carrillo
Boardmember: Joseph Romero Rocha
Boardmember: Uriel Edward Macias
Boardmember: Robert Gonzales
Secretary: Jeffrey Lawrence Cornejo, Jr.
The Utility Board/City Council of the City of Azusa met in regular session, at the above date and time, in the Azusa Light
and Water (AL&W) Conference Room, located at 729 N. Azusa Avenue, Azusa, California.
Chairman Alvarez called the meeting to order at 6:30 P.M.
Pledge to the flag was led by Mr. Jorge V. Rosales.
Call to Order
Flag Salute
ROLL CALL: Roll call was taken by Secretary Cornejo; Vice -Chairman Carrillo joined the meeting at Roll Call
6:34 P.M. after roll call.
PRESENT: BOARDMEMBERS: ROCHA, MACIAS, GONZALES, CARRILLO, ALVAREZ
ABSENT: BOARDMEMBERS: NONE
ALSO PRESENT Also Present
Elected Officials: Secretary Cornejo,
Staff Members: City Manager Butzlaf, , City Attorney Martinez, Utilities Director Morrow, Police Chief
Gonzalez, Assistant Director Customer Care and Solutions Kalscheuer, Assistant Director of Resource
Management Lehr, Assistant Director of,Electric Operations Langit, Administration and Financial Services
Manager Johnson, Utility Program Specialist Reid, Water Engineer Barbosa, Assistant/Deputy City Clerk
Hernandez.
PUBLIC PARTICIPATION Public Part
Mr. Jorge V. Rosales addressed the meeting regarding the attachments for Consent Calendar Item D-6; he J. Rosales
requested that the proposed public meeting under the Scheduled Item be held at a regular Council Meeting. Comments
UTILITIES DIRECTOR COMMENTS
Util Director
Comments
Utilities Director Morrow announced that the Azusa Light and Water received, for the third consecutive
year, the RP3 award by the American Public Power Association, as the most Reliable Public Power RP3 Award
Provider.
11
Ms. Evelyn Reyes, External Affairs Representative, and Mr. Raul Romero, Boardmember, to the San SGVMWD
Gabriel Valley Municipal Water District (SGVMWD), gave a presentation on the current drought, and the Presentation
services that they provide to the community within the area of service.
CONSENT CALENDAR: Moved by Boardmember Rocha, seconded by Boardmember Gonzales, to Consent
approve Consent Calendar Items D-1 through D-15, with the exception of Item D-6, which was handled Calendar
under the Special Call portion of the agenda, by the following vote of the Board:
YES: BOARDMEMBERS: ROCHA, MACIAS, GONZALES, CARRILLO, ALVAREZ
NO: BOARDMEMBERS:NONE
1. The minutes of the regular meetings of April 27, 2015, were approved as written.
2. The Waterless Urinal Retrofit Project for City Hall facilities was approved and the Public Works
Department was authorized to solicit bids/proposals for the associated procurement/installation.
3. The proposed Azusa Turf Removal Program effective June 1, 2015, was approved.
4. The selection of Bank of America Merrill Lynch to serve as Underwriter for the Refinancing of Water
party Revenue Bonds Series 2006, in an amount not-to-excede $71,917.46 was approved, and staff
was authorized to process a change order up to $3,000 if needed; the selection of Hawkins Delafield &
Wood LLP to serve as Bond and Disclosure Counsel in an amount not-to-excede $52,000 was
approved.
5. Staff was authorized to issue a request for proposals for a Water Cost of Service Study for the Water
Utility.
6. SPECIAL CALL ITEM.
Minutes
Urinal Retrofit
Project
Turf Removal
Bond
Refinancing
RFP Water
Cost of Svcs
Spec Call
7. A purchase contract was awarded to HD Supply Power Solutions in the amount not -to -exceed HD Supply
$148,393.69 to furnish preassembled capacitor banks in accordance with specifications No. LD2015-1. Contract
8. A lease agreement with T -Mobile West Corporation at an initial price of $2,600 per month for a T -Mobile
portion of City Property at the Dalton Reservoir site for a cell phone tower was approved; and the Lease
Mayor was authorized to execute the lease agreement as approved by the City Attorney. Agreement
9. The Paving at the Intersection of 9th Street and Pasadena Avenue Project was accepted as completed, NOC Paving
the Notice of Completion was approved, and the City Clerk's Office was directed to have the Notice of Project
Completion executed and recorded with the Office of the Los Angeles County Recorder.
10. The Integrated Supply System (ISS) for Waterworks Fittings and Material purchase agreement for the
ISS Water -
Water Division was approved, and the issuance of the purchase order to Western Water Works Supply
works Fitting
Company was authorized.
Materials
11. Pursuant to Utility Board Resolution No. 09-C69, the water rights lease agreements with Canyon
Water Rights
Water Company, Inc., City of Monrovia, City of South Pasadena, San Gabriel Valley Water Company
Lease
and La Puente Valley County Water District for the City of Industry Water Works System was
Agreements
approved, and the Director of Utilities was authorized to execute the lease agreement.
12. The 2014 Power Source Disclosure report for submittal to the California Electric Commission (CEC) Power Source
and for posting on the City's Website as mandated by Assembly Bill 162 was approved. Disclosure
13. A Professional Services Agreement (PSA) with Finley Engineering for consulting services to prepare PSA Electric
the Electric System Master Plan in the amount of $80,850 was approved, and the Director of Utilities System Master
was authorized to execute the PSA in a form acceptable to the City Attorney. Plan
05/26/2015 PAGE TWO
G
14. The following Resolution No. UB -8-2015 was adopted and entitled: Reso UB -8-
2015 Amend
A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Water Rule 21
CALIFORNIA, TO AMEND WATER RULE NO. 21, WATER CONSERVATION,
15. The contract awarded to MJ Star]ite Inc. in the amount of $11,100 for the underground electric conduit MJ Satrlie
repair work along Sequoia Avenue and Foothill Boulevard, completed in March 2015, was ratified.
SPECIAL CALL ITEM
Approval of License Agreement for the Installation of Electric Vehicle Charging Station at Citrus Crossing
Shopping Center in the City of Azusa.
Assistant Director of Electric Operations Langit responded to a question posed by Boardmember Rocha
stating that the charging station will be located inside the parking lot next to Applebee's Restaurant.
Moved by Boardmember Rocha, seconded by Vice -Chairman Carrillo to approve a License Agreement to
install City owned electric vehicle public charging station at the Citrus Crossing Shopping Center; and to
authorize the Director of Utilities to enter into and sign the Agreement with the landowner, by the following
vote of the Board:
YES: BOARDMEMBERS: ROCHA, MACIAS, GONZALES, CARRILLO, ALVAREZ
NO: BOARDMEMBERS: NONE
SCHEDULEDITEMS
Proposed Drought Charge/Penalties.
Utilities Director Morrow addressed the item stating that although AL&W has a strong program for drought
restrictions and drought enforcement, consumers have not been able to meet the State's conservation
requirement of 20% from the year 2013, only a 7.5% reduction has been accomplished; should the City not
meet the mandatory percentage, it could be subject to penalties by the State; the purpose for the increase of
water rates and penalties would be to encourage conservation compliance in order to meet the State's
mandate; the State Water Board and the Governor have supported the increase of water rates and penalties;
he presented the proposed monthly rate increase and penalties, which will be based on meter size, tier
exemptions and consumption percentage; the proposed charges will be presented to residents at a future
public meeting, and the changes will go into effect after July 1, 2015; the proposed penalties are not subject
to Proposition 218; the conservation will have an impact on the City's water revenue; staff will continue
working on the Request for Proposals for the cost -of -service study.
Agreement
Ratified
Spec Call
License
Agreement
Charging
Satiation
Sched Items
Drought
Charge
Penalties
G. Morrow
Presents Item
He answered questions posed by the Board stating that the utility bill will be changed to reflect the Discussion
comparison of water usage from the year 2013; any penalties will be reflected at the bottom of the bill as a
lump sum; currently outside watering is allowed 2 days a week, and beginning November 2015, it will
change to 1 day a week.
Moved by Vice -Chairman Carrillo, seconded by Boardmember Gonzales, to direct staff to conduct a public Approve a
meeting to give information regarding the proposed Drought Charge/Penalties; and to authorize staff to Public Meeting
award a sole source Purchase Order to Systems & Software to make the necessary billing system and PO w/S&S
modifications to implement Drought Penalties once they have been approved, by the following vote of the
Board:
YES: BOARDMEMBERS: ROCHA, MACIAS, GONZALES, CARRILLO, ALVAREZ
NO: BOARDMEMBERS: NONE
05/26/2015 PAGE THREE
Utilities Director Morrow presented the City Manager's City Facilities Drought Actions Plan, which
consisted of: waterless urinals in all City facilities, limit median watering to minimum need for trees/plant
survival, explore removal of non-functional turf, use reclaimed water from the Water Treatment Plant,
walk-through water audit of City facilities, finalize parkway landscape policy, explore installation of smart
rain/moisture sensors, and an incentive programs for residents and business who help meet the conservation
requirements.
Legislative
California Municipal Utilities Association (CMUA) Legislative Update. Update Report
Utilities Director Morrow presented the Board with a written report on the CMUA Legislative Update.
' Closed session
CLOSED SESSION
The Utility Board Recessed to closed session at 7:24 P.M. to discuss the following:
Existing
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Litigation
California Government Code, Section 54956.9(d)(1).
Case Name: City of Azusa, et al. v. Michael Cohen, California Dept. of Finance, et al.
Case Number: Sacramento County Superior Court Case No. 2013-80001540-C075814
State of California Third Appellate District Case No. C075814
The Utility Board reconvened at 7:45 P.M.; City Attorney Martinez announced that there was no reportable
action taken in closed session.
Adjourn
ADJOURNMENT
It was consensus of the Board to adjourn the meeting.
TIME OF ADJOURNMENT: 7:45 P.M.
' NEXT RESOLUTION NO. UB -9-2015.
Next Regular Meeting: June 22, 2015, 6:30 P.M.
05/26/2015 PAGE FOUR
Reports Comm
STAFF REPORTS/COMMUNICATIONS
3rd Quarter
'
Fiscal Year 2014-2015 Third Quarter Budget Reports for Water and Electric Funds.
Budget Report
F Y2014-15
Utilities Director Morrow provided the Board with a written report on the Fiscal Year 2014-15 Third
Quarter Report for Water and Electric Funds,
Top 10 Water
Top Ten Water Consumers Update.
Consumers
Update
Utilities Director Morrow presented the Board with a written report on the top the water users, and the
percentage amounts that they have accomplished in conserving water, which ranged from -9% to 56%.
City Facility
City Facility Drought Action Plan.
Drought Action
Plan
Utilities Director Morrow presented the City Manager's City Facilities Drought Actions Plan, which
consisted of: waterless urinals in all City facilities, limit median watering to minimum need for trees/plant
survival, explore removal of non-functional turf, use reclaimed water from the Water Treatment Plant,
walk-through water audit of City facilities, finalize parkway landscape policy, explore installation of smart
rain/moisture sensors, and an incentive programs for residents and business who help meet the conservation
requirements.
Legislative
California Municipal Utilities Association (CMUA) Legislative Update. Update Report
Utilities Director Morrow presented the Board with a written report on the CMUA Legislative Update.
' Closed session
CLOSED SESSION
The Utility Board Recessed to closed session at 7:24 P.M. to discuss the following:
Existing
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Litigation
California Government Code, Section 54956.9(d)(1).
Case Name: City of Azusa, et al. v. Michael Cohen, California Dept. of Finance, et al.
Case Number: Sacramento County Superior Court Case No. 2013-80001540-C075814
State of California Third Appellate District Case No. C075814
The Utility Board reconvened at 7:45 P.M.; City Attorney Martinez announced that there was no reportable
action taken in closed session.
Adjourn
ADJOURNMENT
It was consensus of the Board to adjourn the meeting.
TIME OF ADJOURNMENT: 7:45 P.M.
' NEXT RESOLUTION NO. UB -9-2015.
Next Regular Meeting: June 22, 2015, 6:30 P.M.
05/26/2015 PAGE FOUR