HomeMy WebLinkAboutMinutes - July 27, 2015 - UBC
CITY OF AZUSA
MINUTES OF THE REGULAR MEETING
OF THE AZUSA UTILITY BOARD/CITY COUNCIL
MONDAY, JULY 27, 2015 — 6:30 P.M.
Chairman: Edward J. Alvarez
Vice -Chairman: Angel A. Carrillo
Boardmember: Joseph Romero Rocha
Boardmember: Uriel Edward Macias
Boardmember: Robert Gonzales
Secretary: Jeffrey Lawrence Cornejo, Jr.
The Utility Board/City Council of the City of Azusa met in regular session, at the above date and time, in the Azusa Light
& Water (AL&W) Conference Room, located at 729 North Azusa Avenue, Azusa, California.
Chairman Alvarez called the meeting to order at 6:30 P.M.
Pledge to the flag was led by Police Chief Sam Gonzalez.
ROLL CALL: Roll call was taken by Secretary Cornejo. Vice -Chairman Carrillo joined the meeting at
6:42 P.M. after roll call.
PRESENT: BOARDMEMBERS: ROCHA, MACIAS, GONZALES, CARRILLO, ALVAREZ
ABSENT: BOARDMEMBERS: NONE
ALSO PRESENT
Elected Officials: Secretary Cornejo.
Staff Members: City Manager Butzlaff, City Attorney Martinez, Utilities Director Morrow, Police Chief
Gonzalez, Assistant Director of Customer Care and Solutions Kalscheuer, Assistant Director of Resource
Management Lehr, Assistant Director of Electric Operations Langit, Administration and Financial Services
Manager Johnson, Utility Program Specialist Reid, Assistant/Deputy City Clerk Hernandez.
PUBLIC PARTICIPATION
None given.
Call to Order
Flag Salute
Roll Call
Also Present
Public Part
'CONSENT CALENDAR: Moved by Boardmember Macias, seconded by Boardmember Gonzales, to Consent
approve Consent Calendar Items D -I through D-7, with the exception of Items D-4 and D-5, which were Calendar
handled under the Special Call portion of the agenda, by the following vote of the Board:
YES: BOARDMEMBERS: ROCHA, MACIAS, GONZALES, ALVAREZ
NO: BOARDMEMBERS: NONE
ABSENT: BOARDMEMBERS: CARRILLO
1. The minutes of the special meeting of June 15, 2015, and the regular meeting of June 22, 2015, were Minutes
approved as written.
' 2. The proposal by NBS Government Finance Group to prepare a cost of service study for the Water NBS, Cost of
Utility in an amount not -to -exceed $47,230 was approved. Service Study
3. The agreement amendment with InfoSend, Inc. for an additional $7,440 per year to provide electronic Amend to
utility billing statements via a web service to electronic payment vendor InvoiceCloud was approved. InfoSend Agmt
4. SPECIAL CALL ITEM
5. SPECIAL CALL ITEM
6. A one year Platinum Service Annual Software Support and Maintenance for the electric division
Supervisory Control And Data Acquisition (SCADA) software, with Survalent Technology in the
amount of $10,815 plus any applicable taxes, and the issuance of a purchase order to the sole source
vendor, were approved.
7. The Utility Board Regular Meeting for August 24, 2015, was canceled.
SPECIAL CALL ITEMS
Addendum with inContact to Transcribe Customer Voice Comments Left During Post Call Survev.
Spec Call
Spec Call
Software
Support &
Maintenance
August Mtg
Canceled
Spec Call
Contract
Addendum
Utilities Director Morrow and Assistant Director of Customer Care and Solutions Kalscheuer responded to with inContract
'a question posed by Mayor Rocha, stating that 88 surveys had been received to date; approximately 94% of
the responses expressed satisfaction with AL&W customer service; additional comments consisted of
compliments to staff and suggestions on how to improve the service; a detailed report on the responses of
the surveys will be presented to the Board at the next scheduled meeting.
Moved by Boardmember Rocha, seconded by Boardmember Gonzales to authorize the Utilities Director to
approve a contract addendum with inContact, Inc. to add transcription service to scope of service to
transcribe audio files into text comments that can be viewed by customer service staff, by the following vote
of the Board:
YES: BOARDMEMBERS: ROCHA, MACIAS, GONZALES, ALVAREZ
NO: BOARDMEMBERS: NONE
ABSENT: BOARDMEMBERS: CARRILLO
Proposed Pool/Spa Cover Rebate Program. Pool/Spa Cover
Rebate
Boardmember Macias expressed his support for the rebate program as he believes that it will help with Program
conservation; Utilities Director Morrow stated that the only requirement for the rebate is to submit the
application to AL&W.
Moved by Boardmember Macias, seconded by Boardmember Gonzales to approve The Azusa Light &
Water proposed Pool/Spa Cover Rebate Program effective August 1, 2015, by the following vote of the
Board:
'YES: BOARDMEMBERS: ROCHA, MACIAS, GONZALES, ALVAREZ
NO: BOARDMEMBERS: NONE
ABSENT: BOARDMEMBERS: CARRILLO
07/27/2015 PAGE TWO
SCHEDULED ITEMS
'Power Sales Agreement with Southern California Public Power Authority (SCPPA) for the Purchase of
Energy from the Antelope DSR 2 Solar Project.
Utilities Director Morrow presented the item stating that staffcontinues to add renewable energy resources
to the City's Portfolio; State law requires utilities to procure renewable energy products equal to 20% of
retail sales, and 33% of Renewable Portfolio Standard (RPS) by 2020; SCAPA conducted a request for
proposals for renewable energy projects, and the Antelope DSR2 Project proposal was selected; the project
is beneficial for Azusa, as it is the least expensive, is located in Los Angeles County, is connected to the
same ISO grid as Azusa, and it provides energy storage option for the future.
Moved by Boardmember Gonzales, seconded by Boardmember Rocha, to approve a Power Sales
Agreement (PSA) with Southern California Public Power Authority for a twenty-year term purchase of
energy capacity and environmental attributes from a photovoltaic project developed by "Antelope DSR 2" a
Sustainable Power Group (sPower), authorize the Mayor to execute the agreement, and authorize the
Utilities Director, or designee, to administer the PSA and consummate/administer any other ancillary
documents that may be necessary for contract administration, by the following vote of the Board:
YES: BOARDMEMBERS: ROCHA, MACIAS, GONZALES, CARRILLO, ALVAREZ
NO: BOARDMEMBERS:NONE
Resolution Adopting Rate Schedule "EDR-3" Revising Economic Development Rate Discounts for
Qualified Non -Residential Electric Customers.
'Utilities Director Morrow presented the item stating that the Economic Development Discount Program
EDR-2 expired on June 30, 2015; the new proposed Discount Program EDR-3, would provide discounts to
commercial/industrial customers occupying new buildings/facilities or existing spaces that have been vacant
for 180 days or longer, businesses that have developed on property previously owned by the City, large
industrial customers and users of energy at a high low factor, and businesses moving within the downtown
district area, if the business is a special category and within the downtown district area, an additional
discount, approved by the Board, would apply.
Vice -Chairman Carrillo offered a Resolution entitled:
A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, APPROVING ELECTRIC UTILITY RATE SCHEDULE "EDR-3 ECONOMIC
DEVELOPMENT RATE -3" PROVIDING ECONOMIC DEVELOPMENT INCENTIVES FOR
QUALIFIED NONRESIDENTIAL ELECTRIC CUSTOMERS.
Moved by Vice -Chairman Carrillo, seconded by Boardmember Macias, to waive further reading and adopt
Resolution No. UB -13-2015, by the following vote of the Board:
YES: BOARDMEMBERS: ROCHA, MACIAS, GONZALES, CARRILLO, ALVAREZ
NO: BOARDMEMBERS:NONE
Second reading Ordinance Amending Chapter 78 of the Azusa Municipal Code regarding Water
Conservation.
Vice -Chairman Carrillo offered an Ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL/UTILITY BOARD OF THE CITY OF AZUSA,
CALIFORNIA AMENDING DIVISION 6 OF ARTICLE VI OF CHAPTER 78 OF THE AZUSA
MUNICIPAL CODE REGARDING WATER CONSERVATION.
07/27/2015 PAGE THREE
Sched Items
Sales
Agreement
with SCPPA
for Storage of
Energy
Reso
UB -13-2015
Rate Schedule
"EDR-3"
Revising
Economic
Development
Rate Discount
Ord 2015-05
Regarding
Amendments
to Water
Conservation
Moved by Vice -Chairman Carrillo, seconded by Boardmember Rocha, to waive further reading and adopt
Ordinance No. 2015-05, by the following vote of the Board:
YES: BOARDMEMBERS: ROCHA, MACIAS, GONZALES, CARRILLO, ALVAREZ
NO: BOARDMEMBERS:NONE
STAFF REPORTS/COMMUNICATIONS Reports Comm
California Municipal Utilities Association (CMUA) Jul}_ Legislative Update, CMUA
Legislative
Utilities Director Morrow presented a copy of the CMUA July, 2015, Legislative Update to the Board for Update
their review.
Legislative Update — SB350 and S1332. Legislative
Update SB35
Utilities Director Morrow informed the Board that two proposed legislations will have far-reaching impacts and SB32
on the electric industry: SB350 will implement the Governor's 50/50/50 plan to increase Renewable
Portfolio Standards for electric utilities by 50%, reduce petroleum usage in vehicles by 50%, and double the
energy efficiency of buildings by 50%; SB32 will expand the greenhouse gas (GHG) reductions to 50% of
the 1990 GHG level by 2030.
Short Term Renewable Energy Procurement to Satisfy Compliance with Renewable Portfolio Standard. Short Tern
Vice -Chairman Carrillo congratulated staff for their work in preparing for the application and earning the A. Carrillo
award; the two other Cities that received the award were West Covina and Rosemead. Comments
The Utility Board recessed to closed session at 7:34 P.M. to discuss the following:
CLOSED SESSION Closed Session
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to California
Government Code, Section 54956.9(d)(1).
Case Name: City of Azusa, et al. v. Michael Cohen, California Department of Finance, et al.
Case Number: Sacramento County Superior Court Case No. 2013-80001540-C075814; State of California
Third Appellate District Case No. C075814
The Board reconvened at 7:36 P.M. City Attorney Martinez announced that there was no reportable action
taken in closed session.
07/27/2015 PAGE FOUR
Existing
Litigation City
v. California
Dept of
Finance
Board
Reconvened
Renewable
Utilities Director Morrow presented the Board with a report on energy transactions, in compliance with the
Energy
City's Risk Management Policy; Azusa Utilities has been successful in procuring renewable energy from
Geothermal Project at a net price of $13/MWH.
'Geyers
Water Smart City Challenge Grant.
Water Smart
City Challenge
Utilities Director Morrow informed the Board that Azusa was one of three Cities to receive the Water Smart
Grant
City Challenge Grant Award after successfully completing the 8 out of the 12 challenge requirements; the
City will receive a $50,000 grant and City Hall may receive a water audit and free retrofits if qualified, as
City Hall is not within the Upper District service area.
Vice -Chairman Carrillo congratulated staff for their work in preparing for the application and earning the A. Carrillo
award; the two other Cities that received the award were West Covina and Rosemead. Comments
The Utility Board recessed to closed session at 7:34 P.M. to discuss the following:
CLOSED SESSION Closed Session
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to California
Government Code, Section 54956.9(d)(1).
Case Name: City of Azusa, et al. v. Michael Cohen, California Department of Finance, et al.
Case Number: Sacramento County Superior Court Case No. 2013-80001540-C075814; State of California
Third Appellate District Case No. C075814
The Board reconvened at 7:36 P.M. City Attorney Martinez announced that there was no reportable action
taken in closed session.
07/27/2015 PAGE FOUR
Existing
Litigation City
v. California
Dept of
Finance
Board
Reconvened
ADJOURNMENT
It was consensus of the Utility Board to adjourn the meeting.
ITIME OF ADJOURNMENT: 7:37 P.M.
G
NEXT RESOLUTION NO. UB -14-2015.
Next Regular Meeting: September 28, 2015. The Meeting of August 24, 2015, was canceled.
07/27/2015 PAGE FIVE
Adjourn