HomeMy WebLinkAboutMinutes - April 25, 2016 - UBCITY OF AZUSA
MINUTES OF THE REGULAR MEETING
OF THE AZUSA UTILITY BOARD/CITY COUNCIL
MONDAY, APRIL 25, 2016 — 6:30 P.M.
Chairman: Angel A. Carrillo
Vice -Chairman: Uriel Edward Macias
Board Member: Joseph Romero Rocha
Board Member: Edward J. Alvarez
Board Member: Robert Gonzales
Secretary: Jeffrey Lawrence Cornejo, Jr.
The Utility Board/City Council of the City of Azusa met in regular session, at the above date and time, in the Azusa Light
and Water (ALW) Conference Room, located at 729 North Azusa Avenue, Azusa, California.
Chairman Carrillo called the meeting to order at 6:30 P.M.
Pledge to the flag was led by Chairman Angel Carrillo.
ROLL CALL: Roll call was taken by Secretary Cornejo. Vice -Chairman Macias arrived at 6:53 P.M., after roll call.
PRESENT: BOARD MEMBERS: ROCHA, MACIAS, GONZALES, CARRILLO, ALVAREZ
ABSENT: BOARD MEMBERS: NONE
ALSO PRESENT
Elected Officials: Secretary Comejo, Treasurer Vasquez
City Attorney: Jeff Ferre
Staff Members: City Manager Butzlaff, Utilities Director Morrow, Assistant Director Customer Care Solutions
Kalscheuer, Utility Programs Specialist Reid, Assistant Director Resource Management Lehr, Assistant Director Electric
Operations Langit, Police Chief Gonzalez, Public Works Director/City Engineer Bobadilla, Water System Engineer
Barbosa, Storekeeper Alvarez, Utilities Communications & Environmental Programs Specialist Cawte, Senior
Management Analyst Lacasella, Administrative Technician Juarez
PUBLIC PARTICIPATION
Mr. Art Morales discussed the parking lot at the In -N -Out on Azusa Avenue and the hazards due to the drive-thru. He
also commented on the suggestion that the armory facility be used to accommodate the City's homeless; and suggested
that the Library install a reader board at their facility instead of using the one located in front of City Hall.
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UTILITIES DIRECTOR COMMENTS
Utilities Director Morrow reported that the Shred-a-Thon was a huge success with a 23 percent increase over last year's
project; current rainfall is approximately 72 percent of normal, compared to last year's 40 percent; a 60 percent allocation
of water from the state water project would be received following repair of the 4 Cities pipeline in September; he attended
the California Municipal Utilities Association conference held in April and one of the topics discussed was the
regionalization of the California electric system which could significantly impact the City of Azusa; Staff may request to
conduct an electric rate study in order to ensure that fixed expenses are being recovered in a way that residents who can't
have or can't afford solar systems are not being penalized; announced that he attended meeting as a CMUA Board
Member and presided as President of the FARECal Annual Board Meeting; and the next Utility Board meeting is
scheduled for May 23rd at the Civic Auditorium.
UTILITY BOARD MEMBER COMMENTS
Board Member Gonzales thanked Staff for the success of the Shred-a-Thon and for continuing to do such events for the
residents, which they very much appreciate.
CONSENT CALENDAR
Moved by Board Member Gonzales, seconded by Board Member Rocha, to approve Consent Calendar Items D-1 through
D-5 by the following vote of the Board:
AYES: BOARD MEMBERS: ROCHA, MACIAS, GONZALES, CARRILLO, ALVAREZ
NOES: BOARD MEMBERS: NONE
ABSTAIN: BOARD MEMBERS: NONE
1. The minutes of the regular meeting of March 28, 2016 were approved as written.
2. The execution of water rights lease agreements with Canyon Water Company, Inc., City of Monrovia, City of South
Pasadena, Suburban Water Systems, and La Puente Valley County Water District by the Director of Utilities pursuant
to Utility Board Resolution 09-C69 was approved.
3. The competitive purchase requirements pursuant to Section 2-521(a), Article VII, Chapter 2 of the Azusa Municipal
Code were waived and a Purchase Order to Winner Chevrolet of Elk Grove, California, in an amount not to exceed
$23,165, including sales tax and delivery charges, for a 2016 Chevrolet Silverado 1500 2WD Double Cab 143.5 -inch
Pickup Work Truck, was approved.
A 60 -day Notice Letter for the 2015 Urban Water Management Plan was approved; and a public hearing for the
adoption of the 2015 Urban Water Management Plan was set for the June 27, 2016 Utility Board Meeting.
A bid for $357,848.97, inclusive of applicable LA County sales tax, for a CNG hybrid bucket truck was awarded to
ALTEC INDUSTRIES, INC.; the Purchasing Officer was authorized to issue a Purchase Order; and a $85,348.94
amendment to the hybrid bucket truck Capital Equipment Outlay budget was approved.
SCHEDULEDITEMS
Utility Customer Service Lobby Remodel Project
Assistant Director Customer Care Solutions Kalscheuer presented the Staff Report stating that the current set up of the
service lobby does not provide adequate security and privacy for Customer Service Representatives to effectively serve
and manage their customers.
' Staff proposed that the lobby be remodeled to include transparent partitions along the wofkstations with openings for
representatives to safely and easily interact with customers, a children's section, and a conference room to be used for
distressed customers.
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Discussion ensued on whether proposals received would exceed $25,000 which Assistant Director Kalscheuer responded
stated that this type of project is estimated to be approximately $150,000, but it is possible that the project might cost
more due to the City's requirement for formal architectural services; Board Member Gonzales thanked staff for thinking
of the safety of the employees by starting this project and would like to put on record that he is looking to have
conversations regarding safety at the City Clerk's office in the future.
Moved by Board Member Gonzales, seconded by Board Member Rocha to approve the Request for
Proposals/Qualifications (RFP/Q) and authorize staff to solicit proposals for architectural and construction management
services.
AYES: BOARD MEMBERS: ROCHA, MACIAS, GONZALES, CARRILLO, ALVAREZ
NOES: BOARD MEMBERS: NONE
ABSTAIN: BOARD MEMBERS: NONE
STAFF REPORTS/ COMMUNICATIONS
Procurement of Peaking Power for Summer 2016
Utility Director Morrow reported that the long term contract with Shell Energy, which expired in 2014, was replaced with
a year to year contract which allowed the Utilities Department to save tremendously from the initial price of $70
Megawatt hour to the current $31 Megawatt hour.
Planned Procurement of Short -Term Renewable Enero to Comply with the Renewable Portfolio Standard (RPS)
Utility Director Morrow reported that Staff was looking at the potential need to acquire short-term renewable energy to
meet State law's 25 percent minimum requirement. The department may come up short due to the requirement jumping
from 20 to 25 percent in one year as well as the delay of two solar projects, which were to provide extra renewable
energy. Staff would update the Board if they decide to make a procurement.
Federal Legislative Update by Morgan Meguire LLC
Utility Director Morrow stated that through relationships with Southern California Public Power Authority, the Utilities
Department was in contact with Morgan Meguire, a Washington DC lobbyist who provides periodic reports on what is
going on in Congress and in Washington DC.
CLOSED SESSION
None
ADJOURNMENT
The meeting was adjourned by consensus of the Utility Board.
TIME OF ADJOURNMENT: 7:02 P.M.
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