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HomeMy WebLinkAboutResolution No. 3838RESOLUTION NO. 3838 A RESOLUTION OF THE CITY COUNCIL OF THE CITY AZUSA APPROVING POLICY RELATING TO RENTAL OF RECREATION FACILITIES AND ESTABLISHING FEES THE SAME. P160 The City Council of the City of Azusa does resolve as follows: SECTION 1. That certain "Policy relating to Rental of Facilities" issued by the Azusa Park"and Recreation Commission, a copy of which is attached hereto and by this reference made a part hereof, is hereby approved and adopted as the Policy of the City of Azusa cover- ing the subject matter therein set forth, and the fees and charges therein contained are hereby fixed and established as the fees and charges to be imposed for the use of the facilities therein referred to. SECTION 2. The City Clerk shall certify to the adoption of this resolution. Adopted and approved this 5th day of January, 1959. I hereby adopted by the City thereof held on the of the Council: AYES: Councilmen: NOES: Councilmen: ABSENT:Councilmen: Yo certify that the foregoing resolution was duly Council of the City of Azusa at a regular meeting 5th day of January, 1959, by the following vote Fawcett, Ortuno, Teasley, Memmesheimer None Johnson e,; / y ClerK POLICY AZUSA PARK AND RECREATION COMMISSION Policy relating to Rental of Facilities This policy becomes effective on January 1, 1959 and cancels and supersedes all existing policies and procedures governing the use of city -owned recreation building facilities. I USE A. It is the intent of this policy to encourage the use of recreation facilities by groups within the City of Azusa. B. The Director of Recreation shall be responsible for reviewing all applications for use of facilities, determining priority of use, and fees to be charged for such use, subject to review by the Commission. II APPLICATION FOR USE A. All groups will make application for use on the form provided by the Azusa Recreation Department. The application shall be com- pleted in duplicate and after approval or disapproval one copy will be returned to the group making application, making them aware of action taken and fees to be charged. The other copy of the ap- plication will be retained in the Recreation Department Files. B. The following priority list shall prevail for use of the building facilities and shall serve as criteria for action by the Recreation Director when reviewing applications: 1. Programs sponsored by Azusa Recreation Department. 2. School connected activities. 3. Public Groups - those groups which are open to the public at large. 4. Private Groups - includes all groups not covered by above 3 categories. NOTE: Categories 1 & 2 - Not subject to fees. Category 3 - Not subject to fees except outside normal hours of operation (Column "B" below). Category 4 - Subject to fee schedule. III FEES A. The following fee schedule shall prevail for use of building facilities: A B C Rate Rate Non -Resident Per Hour Per Hour Rate Room of over 100 capacity $ 3.75 $ 6.75 $ 100.00 Room of less than 103 capacity 1.50 4.50 35.00 Kitchen - refreshments .50 .50 - light meal 1.00 1. GO - full cooked meal 1.50 1.50 NOTE: Rates under Column "A" prevail during normal hours of operation. Rates under Column "B" prevail outside normal hours of operation, thus requiring additional personnel, Rates under Column "C" are flat rates that will be paid in addition to hourly rates by groups that are non-residents of the City of Azusa. Groups will be classified as non-residents if the group spon- sorship is outside the Azusa City limits. III FEES (Continued) B. All fees should be paid at the Recreation Department Office not later than 3 days prior to the scheduled date of use. C. Fees will not be refunded if the Recreation Department is not notified of cancellation at least 24 hours before scheduled date of use. IV CANCELLATION A. Use of a facility may be cancelled by a notice of not less than 30 days if the facility is needed for activities of the Recreation Department. V GENERAL RULES AND REGULATIONS A. No facility may be scheduled for a period longer than six months. A new application must be submitted at the end of each six month period. B. No facility may be used for the commission of any act to further any program or movement, the purpose of which is to accomp- lish the overthrow of the government of the United States by force, violence or other unlawful means. C. Only dances sponsored by the Recreation Department shall be held at the Recreation Center. D. Sunday and Holiday use of the building facilities shall be prohibited unless special permission is granted by the Commission. E. Applications for usage which involves the possibility of damage to City property may be denied. In any event, the person or persons signing the application shall be liable for damages re- sulting from such use. F. Any changing of stage equipment or furniture, of the building or room, is not permitted except with the permission or super- vision of the assigned person in charge. G. No intoxicants or narcotics shall be permitted in the premises; neither shall profane language, gambling, quarreling or fight- ing be permitted. H. If the use of the kitchen equipment or dishes is involved, the kitchen and equipment must be left clean and ready for use the next day. I. Regularly scheduled groups who fail to notify the Recreation Office of cancellations shall, after three consecutive times, automatically be taken off the calendar. For reinstatement, a new application must be submitted for approval. J. All functions shall be expected to close not later than 10;00 p.m.. Allowance may be made in special circumstances.