HomeMy WebLinkAboutResolution No. 3279r
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
181
19
20
21
22,
23
24
25
26
27
28
29
30
31
32
RESOLUTION NO. 3279
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AZUSA, LOS ANGELES COUNTY, CALIFORNIA
EIdPLOYING LESTER B. LEE.,, C,P.A., FOR THE
PURPOSE OF DESIGNING . AND INSTALLING ACCOUNTING
SYSTEM FOR THE NEW NCR ACCOUNTING MACHIN AND
FIXING HIS FEE.FOR SUCH SERVICES.
-WHEREAS, the City Clerk has requested the employment of a
Certified Public Accountant for the purpose of designing and
installing a modified accrual accounting system for the City for
use.with the new NCR accounting machine and has further
recommended the appointment of Lester B. Lee, C.P.A. for that
purpose at a contract price of $4000.00; and
WHEREAS, the said Lester B. Lee has submitted to the City of
Azusa a proposal as embraced in his letter. of July 22, 1955; which
proposal has been examined by the City Council; and
WHEREAS, it is the opinion of the City Council that it is
necessary that certified.public accountant be employed in
connection with the installation of said accounting system and
that Lester B. Lee is duly qualified to do said work.
THEREFORE, the City Council of the City of Azusa does
resolve as follows:
1. That Lester.B. Lee be and he is hereby employed by the
City of, Azusa for the purpose of,designing and installing a
modified accrual accounting system for use with the nem NCR
accounting machine of the City of Azusa and that his fee for said
completed work be the sum of $4000.00:
2. That a copy of the letter of July 22, 1955, signed by
Lester B. Lee'is hereto attached and.made a part of this.
Resolution.
BE IT FURTHER RESOLVED that said employment shall begin as of
August 15, 1955 and the work be completed on or before 4
months from date.
BE IT FURTHER RESOLVED that payments for said work are to be
-1-
1 made semi—monthly upon .filing by said employee of:a statement of
recommended
2 work done to date and said claim to be apcV*md by the City Clerk
3 BE IT FURTHER RESOLVED that a copy of this Resolution be
4 submitted to said Lester B. Lee and shall not be binding upon -
5 either the City or said Lester B. Lee %zntil said LestIe•r'B. Lee
6 has filed with the City Clerk a written approval of the contents
7 :of this Resolution.
8 BE IT FURTHER RESOLVED that the Mayor shall sign this
9 Resolution and the City Clerk shall.attest the same and certify
10 :to_the�passage and adoption thereof.
11 �"•�.
Mayor of the City of Azusa
13= ;' •;
-. ATTEST.:,; •',
14.
16
17
18
19
W
21
22
23
24
25
26
27
28
29
30
31
32
[.7
sed, approved and adopted this 15th day of August, 1955.
I hereby certify .that the foregoing Resolution was duly and
regularly adopted by the City Council of the City of Azusa at a
regular meeting of said Council of said City,, held in the regular
Council Chambers of said City Council in said City, August 15,,
1955, and that the same was passed by the following dote of the
Council:
AYES: Councilmen: Fawcett, Ortuno, Johnson, Romero,
Memmesheimer
NOES: None
ABSENT; None
—2—
G�_7v
Z.
.ty of Azusa
Mr. James Miller,
City of Azusa
Azusa, Calif.
Dear Mr. Miller:
• 90PY
L. B. LEE, C.P.A.
621 Santa Rosa Road
Arcadia, California
Douglas 6-1606
City Clerk
July 22, 1955
In accordance with your request, I herewith submit an outline of the
proposed survey, design and installation of new accrual accounting
systems and procedures for the City of Azusa.
This comprehensive a job will necessitate that I first survey the
accounting operations and procedures of major departments. With this
data I will then determine what resultant accounting information is
required for management to operate these departments efficiently.
New accrual systems and procedures will then be designated. This systems
design will be primarily governed by the following goals:
a.) Efficiency of accomplishing the required accounting tasks.
b) Accounting control so as to :provide management with the
necessary information.
c) Internal control of the elements of each department for
the protection of the cities funds and properties.
In the foregoing it seems advisable to use the preliminary work done
by your former accounting officer whenever it is possible to do so.
It would be most valuable to have the counsel and collaboration of
your independent auditors in the development of the new accrual
systems.
The installation of the new systems and procedures would be the next
step I would undertake. (If your new man who will fill the accountant
position is present at the inception of and through the installation
he will learn much to enable him to operate the system.)
Due to the preliminary work that has already been done, it is my
opinion that the survey, design and installation of the new systems
could be accomplished in four months. This original survey, design
and installation would be $4000.00.
Any changes or any additional instruction that might be requested
after the original system had been completed could be handled on a per
diem basis which I am sure could be worked out to our mutual satisfaction.
Very truly yours,
(sgd.) Lester B. Lee
LBL:ll Lester B. Lee
L. B. LEE, C.P.A..
621 SANTA ROSA ROAD
ARCADIA, CALIFORNIA
DOUGLAS 64606
Mr. James Miller, City Clerk
City of Azusa
Azusa, California
Dear Mr. Miller:
to
jG
C! A r 0
1 SSS
� AZGS4, �tit�FFICE�wi
August 25, 1955
Subject: Your Resolution No. 3279
I have received a copy of the above resolution, signed by the
Mayor and City Clerk, City of Azusa.
I hereby accept the responsibilities for the design and installa-
tion of a modified accrual accounting system for the City of
Azusa in accordance with its resolution and my letter, dated
July 22, 1955.
Very truly yours,
Lester B. Lee
LBL:11