HomeMy WebLinkAboutResolution No. 95-R65RESOLUTION NO. 95-R65
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ADOPTING
PROCEDURES FOR THE TAKING AND STORING OF MINUTES
PERTAINING TO CLOSED SESSION MEETINGS OF THE AGENCY
BOARD
WHEREAS, California Government Code Section 54957.2 provides that the Board
of Directors of the Redevelopment Agency of the City of Azusa ("Agency Board") may, by
ordinance or resolution, designate a clerk or other officer or employee of the Agency to
enter in a minute book a record of topics discussed and decisions made at closed session
meetings of the Agency Board; and
WHEREAS, any such minute book maintained by a designee of the Agency Board
is not a public record subject to an inspection pursuant to the California Public Records Act
and, therefore, must be kept confidential; and
WHEREAS, the Agency Board desires that minutes pertaining to closed session
meetings of the Agency Board be taken and maintained by the Agency in a manner
protecting the confidentiality of the minutes; and
WHEREAS, the Agency Board desires to adopt policies and procedures pertaining
to minutes of closed session meetings of the Agency Board;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
Redevelopment Agency of the City of Azusa as follows:
Section 1. The Agency Board hereby approves the "Policies and Procedures
for Taking and Storing of Minutes of Closed Session Meetings of the Agency Board" set
forth in Exhibit "A",which is attached hereto and incorporated herein by reference.
Section 2. The Secretary shall certify to the adoption of this Resolution and
the same shall thereupon take effect and be in force.
PASSED, APPROVED AND ADOPTED this 6th day of November, 1995.
—� Chairman
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POLICIES AND PROCEDURES FOR TAKING AND STORING MINUTES
OF CLOSED SESSION MEETINGS OF THE BOARD OF DIRECTORS OF THE
REDEVELOPMENT AGENCY OF TEE CITY OF AZUSA
The following policies and procedures shall apply to the taking and storing of minutes
pertaining to closed session meetings of the Board of Directors of the Redevelopment
Agency of the City of Azusa ("Agency Board").
1. The Agency Counsel in attendance at each closed session meeting of the
Agency Board shall record in writing minutes of each closed session meeting. The minutes
shall contain, at a minimum, a description of each motion made by board members, the
name of the board member making each motion, the name of the board member who
seconds each motion and the name of each board member voting in favor of, against and
abstaining on each motion. The minutes shall also reflect the names of all people present
at each closed session discussion on each item noticed on the agenda for the closed session
meeting.
2. If Agency Counsel is absent from the closed session meeting, the Executive
Director or his or her designee shall take minutes of the meeting. If neither Agency
Counsel, nor the Executive Director is present at a closed session meeting, the Chairperson
shall designate himself or herself or another board member present at the meeting to
prepare the minutes.
3. Minutes of closed session meetings of the Agency Board shall be delivered to
the Executive Director within five (5) business days of the date the minutes are taken. The
Executive Director shall store the minutes in order by date in a secured drawer or file
cabinet in his or her office. Minutes of closed session meetings of the Agency Counsel shall
only be made available for review by the Executive Director, Agency Counsel, members of
the Agency Board or pursuant to an order of a court of competent jurisdiction over the
Agency. The Agency Counsel may retain a copy of minutes prepared by the Agency
Counsel.
4. Minutes shall be retained in accordance with the provisions of California
Government Code Sections 34090, gt =.
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I HEREBY CERTIFY that the foregoing Resolution No. 95-R65 was duly
adopted by the Board of Directors of the Redevelopment Agency of the City of Azusa, at
a regular meeting thereof, held on the 6th day of November, 1995, by the following vote of
the Council.
AYES: BOARD MEMBERS: HARDISON, MADRID, NARANJO, BEEBE ALEXANDEF
NOES: BOARD MEMBERS: NONE
ABSENT: BOARD MEMBERS: NONE
SECRETARY/DEPUTY SECRETARY
APPROVED AS TO FORM:
Agency Counsel
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