HomeMy WebLinkAboutAgenda Packet - October 22, 2001 - CCAGENDA
REGULAR MEET114G OF
AZUSA UTILITY BOARD
AND
SPECIAL MEETING OF
AZUSA CITY COUNCIL
AZUSA LIGHT & WATER MONDAY, OCTOBER 22, 2001
729 N. AZUSA AVENUE 6:30 PM
AZUSA, CA 91702
1. Public Participation
Consent Calendar
A. Minutes. Recommendation: Approve minutes of regular meeting of
September 24, 2001, as written.
B. Payment to Ontario Refrigeration., Recommendation: Authorize
payment to Ontario Refrigeration up to $15,000 for emergency repairs
to the Light and Water building's air handler unit.
C. Specifications and Advertisement of Bids for Boom Truck.
Recommendation: Approve specifications for a 60 -foot Sheave Height
Hydraulic Digger Derrick (Boom Truck) and authorize City Clerk to
advertise for bids.
D. Schedule of Charges and Additional Rules and Regulations regarding
Street Lights. Recommendation: Adopt Resolution 01-120 to establish
a Schedule of Charges and Rules arrd Regulations (Schedule SL -3)
concerning Street Light services.
E. Amendment to City Position Classification Plan adding Business
Development/Public Benefit Program Coordinator. Recommendation:
Adopt updated and re -titled class specification of Business
Development/Public Benefit Program Coordinator.
III. Action Items:
A. Conservation Education Program for Sixth Graders.
Recommendations: (1) Waive formal bidding procedures for turnkey
interactive conservation program for Azusa sixth grade students; and (2)
Award the purchase of a turnkey interactive conservation program for
Azusa sixth grade students to LiviRiMise.
B. Additional Meter Reader. Recommendation: Authorize hiring of
additional Meter Reader.
C. Energy Conservation Rebate to City Departments. Recommendation:
Approve rebate to City Departments equal to the cost savings from
employee energy reduction efforts, from May through September.
D. Resolution Approving Used Oil Block Grant Application to the
California Integrated Waste Management Board. Recommendation:
Adopt Resolution 01-C121 approving agreement with California
Integrated Waste Management Board for Seventh Cycle Used Oil Block
Grant.
IV. Staff Report/Communications
A. Monthly Power Resources Update
B. Monthly Billing Report for September 2001
C. Azusa Substation Project Update
D. Update on Preliminary Energy Assessment of City Facilities
V. Directors' Comments/Discussions
A. Approval of Utility Board Technology Policy
VI. Adjournment
F J
CITY OF AZUSA
MINUTES OF THE CITY COUNCIL
SPECIAL MEETING
AND THE REGULAR MEETING OiF THE AZUSA
UTILITY BOARD
MONDAY, SEPTEMBER 24, 2001 - 6:30 P.M.
CONSENT ITEM
II. A
The City Council of the City of Azusa met in Special session, jointly with the Boardmembers of
the Utility Board regular meeting, at the above date and time in the Azusa Light and Water
Department Conference Room, located at 729 N. Azusa Avenue, ..Azusa, California.
Mayor Pro-Tem/Chairperson Chagnon called the meeting to order.
ROLL CALL
PRESENT: COUNCILMEMBERS: STANFORD, HARDISON, CHAGNON, ROCHA,
MADRID
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT:
City Attorney Ferre, City Manager Cole, Assistant City Manager Person, Utilities Director Hsu,
Senior Management Analyst Kalscheuer, Director of Human Resources Cross, Assistant Director
Customer Care Vanca, Assistant Director of Resource Management Tang, Public Information
Officer Quiroz, City Clerk Mendoza, Deputy City Clerk Toscano.
Public Participation
None
Call to Order
Roll Call
Also Present
Pub Part
None
The CONSENT CALENDAR consisting of Item II -1, was approved ty motion of Councilmember Consent Cal.
Hardison, seconded by Mayor Madrid, and unanimously carried. Approved
1. The minutes of the regular meeting of August 27, 2001, were .approved as written. Min appvd
5
A61on Items Action Items
Mayor Madrid requested that a methodology be created on how to handle customer complaints
Dis re:
regarding Charter Communications cable television. Assistant Director Customer Care Vanca
method for
explained that the proposed agreement is regarding payment on referrals of cable television and
complaints
cable modem high speed data services with Charter and a pilot employee incentive program.
Charter
Further, that they will not be signing people up for cable service and will only answer limited
questions regarding Charter Communications. Discussion was held regarding the issue and it
was noted that Assistant City Manager Person is handling complaints regarding Charter at this
time.
Councilmember/Director Stanford offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ADOPTING THE Res. 01-C 104
AGREEMENT REGARDING PAYMENT ON REFERRALS OF CABLE TELEVISION AND CABLE Agmt Charter
MODEM HIGH SPEED DATA SERVICES AND LIGHT & WATER EMPLOYEE INCENTIVE PROGRAM. referrals/
employee
Moved by Councilmember Stanford, seconded by Councilmember Hardison to waive further incentive
reading and adopt. Resolution passed and adopted by the following vote of the pgrm
Councilmembers:
AYES:
COUNCILMEMBERS:
HARDISON, STANFORD, CHAGNON, MADRID
NOES:
COUNCILMEMBERS:
ROCHA
ABSENT:
COUNCILMEMBERS:
NONE
Mayor Madrid requested clarification on Resolution regarding Late Payment Penalty under Request
section regarding payment of bills. Utilities Director Hsu responded stating that the due date clarification
is 20 days from date of presentation (issue date), the delinquent elate is 15 days after the due Late Payment
date and then there is a disconnect date (shut off date) 48 hours from delinquent date. He Penalty terms
explained that the total grace period is 37 days.
Councilmember Hardison offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING THE
SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING THE ELECTRIC AND
WATER SERVICE SUPPLIED BY THE LIGHT AND WATER DEPARTMENT OF THE CITY OF AZUSA.
Moved by Councilmember Hardison, seconded by Councilmember Stanford to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: HARDISON, STANFORD, CHAGNON, ROCHA,
MADRID
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Res. 01-C105
Amend Sched
charges, rules
and regs gov
Electric &
Water
Mayor Pro -Tem Chagnon requested clarification regarding use of building that will be Chagnon
reconstructed at the city yard. Utilities Director Hsu responded :hating that the constructed questions
building will be for all who work at the city yard to share. He described and detailed the re: bldg @
improvements that will be made to the existing building. city yard
09/24/01 PAGE TWO
C ., *%,
Moved by Councilmember Stanford, seconded by Councilmember Hardison and unanimously Agmt w/H.
carried to award architectural services contract to Henry Woo Architects, Inc. for designing an Woo
office/carport building in Angeleno Yard for $155,500, and additional $15,000 as a budget for Architects,
Geotechnical Report and Site Survey and Grading. Inc.
Staff Report/Communications Staff Rpt
Ms. Suzanne Avila provided a report on the San Gabriel River Projects stating that staff is in the Update on
process of acquiring two pieces of property at the north end of the river in the canyon area. San Gabriel
They sent out offer letters and received one back signed; they are purchasing the property with River Project
conservancy money. To receive the money Mary Angle, Executive Director of the River
Conservancy, will have to file the application, not the City, so Ms. Avila will help her fill out the
paperwork. Ms. Avila advised that October 10"' is the deadline to apply for Prop 12 and 13
monies and that the deadline to apply for Prop A, Los Angeles County money, is October 22nd,
of which they will try and purchase the Gaddy property. She advised that they have hired a
surveyor to get information on the boundaries in the area where they will be purchasing property.
She spoke about grant conditions that will have to be met. She announced that on Thursday,
October 4', the City will be hosting an environmental round table in the Azusa auditorium at 7
p.m. It will be a chance for "river people" such as the Foothill Regency, Conservancy Board,
Upper San Gabriel Municipal Water District, landscape architects, and biologist for the General
Plan, to meet and communicate. She also announced that on Wednesday, October 24' at 7
p.m. at the Eagles Hall, they will hold a neighborhood meeting and will invite all surrounding
neighbors in order to talk about plans for the area. They will also invite the U.S. Forest Service,
Standard Pacific Mountain Cove and the WaterMaster.
Assistant Director of Resource Management Tang provided the Monthly Power Resources Update on
Update. He advised that the Energy Consumption has the same downward trend as compared monthly
to last year. It has been consistent, in July a little more than 10% and in August it accelerated Power
a little bit, due to milder August weather than normal. He explained that Wholesale Market Resources
prices continue on the downward trend, and quoted the on peak price as well as off peak price, Update
noting that forward prices have somewhat stabilized. With regard to the Power Resource Cost
Accounting there was a Wholesale Revenue Loss in the amount of $4,416,670 in August due to
the San Juan Outage. He detailed the causes for the Outage and consequences to the unit.
He stated that San Juan Unit #3 came back to full operation as of September 21, 2001, and total Pwr Res
wholesale revenue loss in September was $2,990,918. Further, in the Updated FY O I -02 Light Update
Fund Financial Projects, total Net Power Resources Costs and Operating Costs were continued
$30,139,000.00 and total Revenue was $22,465,080.00, and projected Operating Loss was
$ (7,673,920.00).
City Manager Cole provided an information item regarding a lawsuit by the State of California, City Mgr
who is requesting a Declaratory Relief from the City. The matter is being handled by the City comment
Attorney at this time.
Utilities Director Hsu provided an update on the Load Reduction Program. He announced that Utilities Dir
on Wednesday, September 26d', there will be an appreciation lunch provided for all who Load
participated in the load reduction. Mayor Pro -Tem Chagnon asked whether conservation efforts Reduction
will continue. Utilities Director Hsu responded stating that conservation should always be Program
practiced. Discussion was held regarding the continuation of energy conservation/efficiency.
Utilities Director Hsu advised that next month Senior Management Analyst Kalscheuer will be
preparing a report with recommendations on how to conserve energy in the City buildings, etc.
09/24/01 PAGE THREE
Uditles Director Hsu provided an update Public Benefits Program Revenues and Commitments
Mayor Madrid requested that staff continue to be aggressive with the Urban Forest Program.
Utilities Director Hsu provided an update on the Monthly Billing Report for August and noting
specifically the Monthly Bad Debt Report for 2000-2001.
41
Lengthy discussion was held regarding the process of obtaining a sampling Azusa drinking water
due to an article that recently appeared in the local newspaper regarding the possibility of lead
in the water in the Azusa Unified School District (AUSD). City Manager suggested that staff
explore the feasibility of developing a strategy to give customers an opportunity to have their
water tested and Utilities Director Hsu concurred stating that staff will be exploring the feasibility
of having a program for water testing. Discussion was held regarding the protection of the
City's water wells, and dams and it was noted that they are being properly secured.
Pub Benefits
Program
Monthly
Billing Report
Discussion
water testing
Discussion was held regarding Azusa Light and Water Public Relations Program. Councilmembers Azusa L&W
expressed concern regarding the overstatement of certain issues, keeping point of reference Public
current, and having a media point person when having events. Relations
Program
Utilities Director Hsu passed out a copy of the draft Technology Allowance Program Policy, to Draft Tech
Councilmembers for their review. Allow Policy
It was consensus of Councilmembers to recess to Closed Session to discuss the following: Closed
Session
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code'iec. 54956.8).
Property Address: Various.
Negotiators: Director of Utilities Hsu & Chris Alario.
Under Negotiation: Price and Terms of Sale/Lease of Utility Properties.
CONFERENCE WITH LEGAL COUNSEL - PERSONNEL MATTER (Gov. Code Sec. 54957).
Power Resources Scheduler, Customer Care Operations :supervisor, Senior Policy
analyst/Assistant to the Director of Utilities, Public Information Officer, and Assistant Director of
Resources Management.
Conference with Legal Counsel regarding Existing Litigation, Jess and Lucy Ramos v. City of Azusa
was removed from the Agenda.
The following was the only reportable action taken in Closed Session.
Councilmember Stanford offered a Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING THE CITY'S Res. 01-C106
CLASSIFICATION PLAN AND ESTABLISHING COMPENSATION FOR. THE CLASSIFICATIONS OF Classifica-
POWER RESOURCE SCHEDULER, SENIOR POLICY ANALYST/ASSISTANT TO THE DIRECTOR OF tion Plan
UTILITIES, CUSTOMER CARE OPERATIONS SUPERVISOR, PUBLIC INFORMATION OFFICERAND & Comp
ASSISTANT DIRECTOR OF RESOURCES MANAGEMENT. Amend
09/24/01 PAGE FOUR
Moved by Councilmember Stanford, seconded by Councilmember Hardison to waive further
reading and adopt. Resolution passed and adopted by the following vote of the Council:
AYES: COUNCILMEMBERS: HARDISON, STANFORD, CHAGNON
NOES: COUNCILMEMBERS: ROCHA, MADRID
ABSENT: NONE
It was consensus of Councilmembers to adjourn.
TIME OF ADJOURNMENT: 9:03 P.M.
SECRETARY
NEXT RESOLUTION NO. 01-C107. (Council)
09/24/01 PAGE FIVE
Adjourn
w�.
CONSENT ITEM
II. B
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIESJT-�
DATE: OCTOBER 22, 2001
SUBJECT: AUTHORIZE PAYMENT TO ONTARIO REFRIGEPATION OF EXPENSES ASSOCIATED
WITH EMERGENCY REPAIRS TO LIGHT & WATER BUILDING'S AIR HANDLER UNIT.
RECOMMENDATION
It is recommended that the Utility Board/City Council authorize payment up to $15,000 to
Ontario Refrigeration for emergency repairs to the Light &. Water buildings air handler unit.
BACKGROUND
On Monday, September 24, 2001, Light & Water staff arrived at work to find that the
building's heating and air conditioning (HVAC) system wa:: shutdown. Ontario Refrigeration
determined later that day that there had been a major ele--trical/mechanical failure which had
permanently damaged the supply fan motor, variable speed drive, and a breaker on the
return fan. Due to the heat and lack of air circulation, tenant concerns, and the nature and
complexity of the system, it was clear that emergency repairs needed to be conducted as
soon as possible by Ontario Refrigeration. Unfortunately, this failure occurred during a time
of high temperatures adding to the urgency, and the nature of the failure was so severe that
even minimal operations would not be resumed until Thursday, the 27'. The HVAC unit
installed at Light & Water is a custom system specifically designed for this building; this
impacted the ability and timeliness of locating proper parts and accurate information. The
following estimates were approved and repairs were performed as outlined below.
The estimate for supply fan motor was $4,636. This included the costs associated with the
installation, including a crane to lift the large motor up onto the building's roof. The fan was
installed on the 26`h, but did not function properly when activated due to the discovery of
modifications made by the initial contractor (in 1995) which did not conform to the
equipment's original specifications. (This may have played a part in the failure of the variable
speed drive.) This discovery led to additional costs associated with replacing the non-
standard parts. The most costly repair was the variable speed drive; the authorized estimate
from Ontario Refrigeration was $9,414 which included final repairs to the breaker for the
return air fan. Normal automated HVAC operations did not resume until Wednesday,
October 10`".
FISCAL IMPACT
The repairs associated with this failure were unanticipated, and funds were not budgeted in
the building maintenance account at this level. A budget transfer from the Utility's reserve
fund of $15,000 to account 3140-711-935-6815 is in process with Finance.
Prepared by: Kevin Morningstar, Utilities Information Systems Manager
I 1Z
Qntario Refrigera
(909) 984-2771 Fax (909) 988-7622
PROJECT AGREEMENT FOR BUILDING ENVIRONMENTAL SYSYNb
Proposal Dato
Proposal Number
Page
September 26, 2001
SS76537
1 Of 1
AGMEME"NT BETWEEN:
Pity of Azusa oAftvto _
729 North Azusa AND 635 South Mountain Avei tiA
Azusa, CA 91702 Ontario, CA 91762
3E&WILL BE PROVIDED AT THE EOLLOWING LOCATION(M.
Same as above
ONTARIO REFRIGERATION WILL PROVIDE THE FOLLOWING TO CNSTOMER:
Labor and materials necessary to replace existing 30 horseiiower variable speed drive. fn'W#'.iif3rli•`
supply fan pulley with new bushing. Replace supply fan belts.
- Instal new Reliance Variable Frequency Drive (includes new bypass, and Metesis' "
communication board)
- Provide factory trained programming
- Provide factory trained system start-up
- Ve* proper operation
Total Contract Price $ 9,414.00
Ass cotgllbn of prtormenoe, paymerrb ere to be meds on a progress bads. kwoioe payment mrd Ee made rrtlRrr (an (tOj Aayn aP�t a
eheraten ar deNatlan hom tM apove proposal pvgryq oma COSI ar roaledal ar poor r a booenre an alma douse over We am of Wj.Sbdi#b--A
proposal ZO beams a bWdng Agreermm eoly ager SCWwroe by t-.Vstater and *W0,81 by go President of onprb Rddp9Ron a4 DNC6pd� 1
mein aignatwes below. the Agreenant eau tom, an a tie terve end tooth = WArq uixn the parges WM an the ravens hetgot aM r4om
has audwrtpr to make enY deim, reyresentadsa, Pranks or orrdd6on en bNat rA ode O Refrigerator W" is not pq>teased rrroln. tyloA" vi1
for e5 days from aipinal proposal defe. .. . .
CUSTOMER Ontario
SlgnaWre(AuVwwizedR esentative) Sig, re
T- rTSc t
Name vgtnveype)
111 ��r�n� D � ujtl-I'1LC�S
Tice
S _� � • Z"1 . ?��0 1
Date
Approved by Contractor:
3*1*ee
Ontario Refrigeration
(909) 984-2771 Fax (909) 988-7522
PROJECT AGREEMENT FOR BUILDING ENVIRONMENTAL SYSTEMS
Proposal Daae
Proposal Number
Page
September 25, 2001 I5S76537
1 afi 1
AGREEMENT BETWEEN:
CRY of Azusa
729 North Azusa
Azusa, CA 91702
Same as above
Oatdno tii'.�ftt•ation Service, IaG
AND 635 South Mountain Avenue
Ontario, CA 91762
necessary11 MIT.
- Provide =w. and rigft
- Replace existing 30 h.p. motor wM rwwToshiba 'Premium EfficieW
- Remove and ..
Start system and verify proper operstim
Totalc.: r l
Asa oorrdnot of perfomanoe, paoirw me b be made on a pmgasss bash bhaloo payrram aril be credo arum San (ib) dap or na:elpt ft
atsallon ordeviaeaa Low to above propa®IkWft beta tmt Or araI OF mbo ri become an edra dlaga oar me rum award dose Tis
Pr4wsaf s�tl bedbae all I Agasnartocy allaraooaplanOe by tLabaar rad approval by to Presidntof OnFado fbair aton as evkaraa by
tlrebdpnebaeabebr.7WAgeamertsgafortmcftrammandomdnombodingupmtopamea- anMrecesslr- xtantdbperson
Irasadbaly I* main any Claim, repnadafuti Prmiaa of oon3im an b"GFOnmrb Rdtamgm adtgr isnot mmrasmW faaiiein Pmpnaal raid
fordSdaystamcG 0 ADroposaidab:-
Approved by Contractor:
J b S'�� ii 'F • CfSrw
a��►r*rre)
J�x�CCa� �� 1.tCzl..f•n!sS
THIP t) .
TERMS AND CONDITIONS
1. Contractor warrants that the workmanship hereunder "be free from dclimm for thirty (30) days from date of installation.
If any replaamml pert or item of equgmwu proves defective. Comrazxor will extend to Customer the benefits of my
wan" Contractor has received from the maoafactmer Removal aid remstallation of any equipment or materials
repaired a seplaced order a maoufacoarces warranty will beat Costomer's expense and at the rates then in effect.
2. Customer shall permit Contractor free and timely access to areas and equipment, and allow contractor to start and stop the
equipment as necessary to perform required services. All planned work under this Agreement will be performed during
Contractor's normal working hours.
3. Customer will promptly pay invoices within ten (10) days of receipt.. Should a payment become (30) days or more
delinquent, Contractor may stop all work under this Agreement without natio: and/or cancel this Agreement, and the enure
Agmemem amount shall become due and payable immediately upon deman,].
4. Customer shall be responsible for all taxes applicable to the services and/or materials hereunder.
5. Any alteration to, or deviation from, this Agreement involving extra work, cost of material or labor will become an extra
charge (fixed-price amount to be negotiated or on a time -and material basis at Contractor's rates then in effect) over the
sum stated in the Agreement.
6. In the event Contractor must Commence legal action in order to recoller any amount payable under this Agreement,
Customer shall pay contractor all court costs and anorneys' fee incurred by Contractor.
7. Any legal action relating to this Agreement, or the breach thereof, shall be oxitmenced within one (1) year from the date
of the work.
& Contractor shall not be liable for any delay, loss, damage or detention eaused by unavailability of machinery, equipment
or materials. delay of aeries, strikes, including those by Contractor's ranployees, lockoms, civil or military authority.
Priority regulations, insaaecuor or riot, action of the elements, forces of nature, or by any cause beyond its control.
9. TO the fullest extern permitted by 11M Customer shall indemnify and boll Itarudesv contractor, its agents and
empl
from and against all claims, danmges• losses and expesnes, including but not limited to attorneys• tees, arising of or
resulting from the performance of weri hereunder provided that suds cheers less or
or in put by any active or passim act or omissimt of Customer, r ��' expense is caused m whole
anyone for whose arts Customer may be Iiabk, regardless of whether it it caused inor k employed by Contract m
pmt by the negligraoe of Contractor.
10. Customer shall make available to contractor's personnel all pertinent Material Safety Data Sheets (MSDS) Pursuant to
OSHA'S Hazard Communication Standard Regulations.
11. Contractor's obligation under this proposal and tory subsequent connect glues not include the identification, abatement or
removal of my asbestos products or other hazardous substances. In the arms %arch products or subsuna s are encountered,
Conhwwes sole obligation will be to notify the Owner of Ile exisreoce ref such products mrd materials. Conbartor shall
have the right thereafter to suspend its work umm7 such products or math laps and the resultant hazards are removed. The
time for completion of wort spall be extended to the extent eausxd by the suspension and the contract price equitably
adjusted
12. UNDER NO CIRCUMSTANCES. WHETHER ARISING IN CONTRACT TORT (INCLUDING NFALIGF.N(E).
EQUITY OR OTHERWISE. WILL, CONTRACTOR BE RESPONSIBLE FOR LOSS OF USE. LOSS OF PROFIT,
INCRPASP.D OPERATBQG OR MADTIENANCE EXPENSES, CLAIMS OR CUSTOMER'S TENANTS OR CLIENTS.OR ANY SPECIAL INDIRECT OR CONSEQUhWrIAL DAMAGES.
CONSENT ITEM
II. C
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCIL
41
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIESv�
DATE: OCTOBER 22, 2001
SUBJECT: APPROVAL OF SPECIFICATIONS FOR ONE 60 -FOOT SHEAVE HEIGHT
HYDRAULIC DIGGER DERRICK
RECOMMENDATION
It is recommended that the Utility Board/City Council approve the specifications for the purchase
of one 60 -foot sheave height hydraulic digger derrick and authorize the City Clerk to advertise
for bids.
BACKGROUND
The Electric Division has identified a need to replace an aift piece of equipment, a 1982 GMC
Pitman Pole Cat 2400 model derrick, which is nineteen years old and wearing out. It needs a
retrofit of new hydraulic hoses which will cost more than the vehicle's worth.
In order to efficiently maintain the Electric system and provide for the safety of the crew working
on the power lines, the Electric Division needs to maintain its fleet of vehicles in top working
condition. This is especially critical for vehicles and equipment like the material handlers (bucket
trucks) and line trucks (boom trucks) that carry and support men and equipment working on
those lines. In order to maintain a well-balanced fleet of vehicles and equipment, the Electric
Division needs to replace aging equipment on a scheduled basis. Large vehicles and equipment
are scheduled for replacement after ten years of service.
FISCAL IMPACT
The hydraulic digger derrick is part of the Electric Division's Capital Improvement Project (CIP)
budget for 2001-2002 fiscal year. The CIP budget approved by the City Council on October 15,
2001, allocates $290,000 for this equipment. New un`t will reduce demand for equipment
repairs, thus having a positive impact on the operating budget.
NOTICE INVITING BIDS
PUBLIC NOTICE IS HEREBY GIVEN that the City Council of the City of Azusa, County of
Los Angeles, State of California, will receive, at the office of the City Clerk, City Hall, 213
East Foothill Blvd., Azusa, California, up to the hour of 10:00 a.m. Tuesday, November
13, 2001, sealed bids for the following:
ONE 60 -FOOT SHEAVE HEIGHT HYDRAULIC DIGGER DERRICK
Specifications and proposal forms may be obtained at the Light and Water Department,
729 N. Azusa Avenue (second Floor), Azusa, California 91702.
No bid shall be considered unless it is made on a proposal form provided for that
purpose, sealed and filed with the City Clerk, on or before the time specified for
receiving bids. Each bid must be accompanied by a Bidder's Bond, cash or certified
check or cashiers check, made payable to the City of Azusa for an amount equal to at
least ten percent (10%) of the amount bid, such guarantee can be forfeited should the
bidder to whom the purchase order is awarded fail to provide said equipment within the
specified time on the bid form.
Bids will be publicly opened and declared in the office of the City Clerk of the City of
Azusa on Tuesday, November 13, 2001.
Action will be taken on these bids at the regular meeting of the Azusa Utility Board on
Monday, November 26, 2001 at 6:30 p.m.
The city reserves the right to reject any and all bids or parts thereof, and to waive any
informality in such bids.
VERA MENDOZA
CITY CLERK
Publish: Azusa Herald on November 1, 2001
CITY OF AZUSA,
LIGHT & WATER DEPARTMENT
BID FORM
BIDDER'S PROPOSAL TO FURNISH
One 60 -foot Sheave Height Hydraallic Digger Derrick
(Per attached City of Azusa specifications dated October 10, 2001)
TO THE HONORABLE CITY COUNCIL
City of Azusa, California
In accordance with the established specifications, the undersigned bidder agrees
to provide the City of Azusa with the following equipment at the following price,
including sales tax:
One 60 -foot Sheave Height Hydraulic Digger Derrick
2
(Figures)
Delivery Date:
(If Corporation, seal must be affixed below):
Dollars Cents
(Written amount including sales tax)
(Company)
(BY)
(Title) (Phone)
(Street Address)
(City) (State) (Zip)
a
Azusa Light and Water Department
729 N Azusa Ave
Azusa CA 91702
October 10. 2001
SPECIFICATIONS FOR A 60 -FOOT SHEAVE HEIGHT
HYDRAULIC DIGGER DERRICK
This specification is to set forth the specific requirements for a 60 -foot sheave height
hydraulically actuated rotating digger derrick with a steel line service body mounted on
an appropriate chassis/cab.
This digger derrick shall be built to the manufacturer's standard. It shall be equipped
with the manufacturer's equipment and accessories which are included as standard in
the advertised and published literature for the unit. No such item of equipment or
accessories shall be removed or omitted for the reason that it was not specified in the
bid.
If it is necessary to bid alternate equipment or to take exceptions to the specifications as
set forth, this must be so stated in your bid. For each line item, please indicate next to
the line to signify whether or not you are in complete compliance with the specification.
Failure to follow the format or answer the specification may cause your bid to be
disqualified. If you need extra space to describe your product, please feel free to attach
extra sheets. When doing this, be sure your description references the appropriate
question number and attach manufacturer's published literature and capacity chart.
Item Qty. Description
1. DERRICK
A. 1 60' Hydraulic Derrick, mounted over rear axle with a turntable winch, and
to include the following standard features:
1. Performance Ranges:
a. Sheave Height - 59.5'( minimum)
b. Horizontal Reach (from centerline of rotation) - 50.5'
(minimum)
C. Digging Radius — at least 22' to no less than 35.3'
d. Elevation — no less than +800 to no less than -15°
2. Three to One Structural Safety Factor: Designed and tested so that
the yield point of the structural components is not exceeded when
the derrick is loaded to three times its rated capacity.
3. Full Capacity Upper Fiberglass Boom. Hydraulically Extended With
Flared Steel Boom Tip:
a. Structurally capable of lifting to rated hydraulic
capacity of derrick in any given position while
maintaining the derrick's full three to one
structural safety factor.
b. Equipped with flared boom tip.
C. Increases effective pole setting sheave height to end of
upper boom.
d. Dielectrically tested at 1Q0 W.
e. Extension cylinder equipped with counter
balanced holding valve.
4. Pole Guide: tilting. Attached to flared boom tip and folds back out
of way when not in use; increases pole setting sheave height to end
of upper boom on units equipped with transferable boom flares; a
Pole Guide Interlock prevents, upper boom extension until pole
guides are stored when the transferable flares are pinned to the
intermediate boom.
5. Winch: 15,000 Ib. bare drum capacity, self-locking, high torque,
worm gear winch, equipped with oil -cooled brake with special
provisions on drum for attaching wire rope or polypropylene rope.
(Note: cable guides are furnished on turntable winch versions).
G. Flared Boom Tip: With provisions for bucket attachment.
7. Cylinders: Equipped with quality Teflon square seals, nylon back-up
rings, non-metallic bearings on pistons and end glands, rod wiper
rings, threaded end glands, chrome plated rods.
S. Rotation: Continuous rotation provided by high efficiency planetary
drive, driving a shear ball bearing rotation gear, resulting in extra
smooth rotation.
9. Pivot Point Pins: All major load-bearing pins are plated. All pivot
points are line -bored or reamed and pins have keepers.
10. Bearings: Lift cylinder equipped with self -aligning bearings. All
extending booms utilize slide bearings of specialized materials.
2
11. Proportional -Hydraulic Control System: Control panel, commutator
and pilot hydraulic system provides easy to operate controls with
superior metering. Modularized control components, only four
hydraulic lines through rotation, valving above rotation combine to
provide uncluttered main frame and turret, providing easy
serviceability.
12. Complete
Derrick Protection:
a.
Overload Protection: Protects derrick from being
overloaded. Cuts off winch up, intermediate and upper
boom extensions, boom down, and digger functions.
IMPORTANTLY, it leaves operational those functions that
decrease boom radius. Once the operator has eliminated
the overloaded condition, the overload protection system
automatically allows all functions to be operational.
b.
Side Load Protection: Protects against damage to structure
resulting from excessive side loading through disc brake
arrangement in rotation system.
C.
Boom Stow: Protects against damage resulting from
excessive down pressure by cutting off boom down function
when boom reaches stowed position in rest.
d.
Oil Filter Change Licht: When return line oil filter needs
changing, warning light at control panel warns operator.
13. Holding Valves: Provided on main derrick cylinders including
counter balance holding valves on hydraulic extension cylinders and
boom lift cylinder. Pilot operated check valves provided on
outrigger cylinders.
14. Hydraulic Blocking Valve: Reduces chance of accidental operation
of derrick functions by operator. Provides extra protection.
15. Manual Override of Hydraulic Functions.
16. Lighted Control Panel.
17. Outrigger/ Boom Selector and Throttle Switch located at rear of
body near outriggers.
18. Two -Part Load Line attachment on intermediate boom.
19. Engine Start/Stop Switch at control panel.
Note: Chassis engine must be equipped for electrical start/stop of the
engine; diesel engines must have electrical fuel cut-off system.
.97
20. Hydraulic System:
a. Pressure -compensated, load -sensing hydraulic system.
b. Combination piston/vane high efficiency pump.
C. 2" Gate valve between pump and reservoir.
d. Magnetic suction tank screen.
f. Three (3) hydraulic pressure gauges: one (1) for each boom
function circuit and digger/winch circuit, and one (1) for
Load Monitoring System (HOP).
21. Outrigger Valves installed for both primary and auxiliary outriggers.
22. Derrick Manuals: Two (2) operator's and two (2) maintenance/parts
manuals.
NOTE: The items listed below are'inc.luded options' to the standard
unit and may modify or supersede the above specifications.
A. I #176 Rated for combined digger-derrick/platform use, per ANSI A10.31-
1995.
B. 1 # 178 Rated as an insulated unit (46 kV and below), per ANSI A10.31-
1995.
C. 1 #021 Boom Flares, Transferable for Turntable Winch - steel, pole setting,
moveable from end of intermediate boom to end of upper boom,
fiberglass tip furnished on end of upper boom.
D. 1 #005 Rearmount over rear axle.
E. 1 # 168 Riding seat, installed on curbside of turntable, includes foot throttle
and riding seat installed.
F. 1 #999 Digger, Delete but included future provisions.
G. 1 Outriggers, Primary, A -frame fold up shoe. Located aft of body. Maximum
ground level spread shall not exceed 169" from outside edge to outside
edge of shoe. Pin to pin measurement will not be accepted. Shoe shall be
at least 14" wide and 18" long.
#045 Outriggers, Auxiliary, heavy duty fold -up shoe, with 161" maximum
spread at ground level, outside edge to outside edge. Auxiliary outriggers
located between cab and body. Shoe shall be at least 14" wide by 17"
long.
4
All outriggers shall include a motion alarm.
H. 1 # 108 Controls and Tool Circuit, Upper, transferable, including power
package, controls include:
1. Four (4) individual levers for lift, rotation, sequential extension and
winch functions.
2. One (1) knob for on/off (blocking valve), including automatic two -
speed throttle.
3. One (1) knob for on/off of upper tool circuit.
#650-40238 Power Distribution Module.
1. 1 #074 Flow Divider, 8 GPM, for lower tool circuit.
K. 1 # 120 jib, fiberglass, 4.2 foot material handling.
L. 1 # 128 jib bracket.
M. 1 # 140 Outrigger Interlock system, to prevent the boom from moving
unless the outriggers are deployed.
N. 1 #060 Pole Puller, with 7' of 5/8" high tensile chain and base.
O. 1 #067 Pump, right-hand rotation, combination piston/vane.
P. 1 #077 Reservoir Assembly, includes minimum 60 -gallon reservoir, filter and
magnetic suction separator.
Q. 1 COI Vertical jib attachment, custom to pin onto the tilt table (CO2) to
position jib vertical to the table surface.
R. 1 CO2 Proportional Three Phase Hot Arm Assembly 10'— Hydraulically tilting
arm with manually rotating table with removable pole guide and four (4)
way conductor holders with dual tilt cylinders (921-05003).
H. DERRICK ACCESSORIES
A. 1 Hydraulic oil and lubricants installed.
B. 1 Hot shift PTO for mounting to automatic transmission.
1. PTO engage switch in dash, with indicator lights.
2. Driveline PTO, Combo piston/vane pumps.
C. 1 Sub -base assembly, 8" x 3" tubing, shear plated, with drop down door for
long tool storage, with stop at 120".
5
I . #7016-31020 Two (2) shear plate.
2. #0710-00945 Four (4) right hand outrigger mounting angle.
3. #0710-00946 Four (4) left hand outrigger mounting angle.
D. 1 #7016-12006 Boom rest, installed behind cab.
E. 1 Winch line assembly:
1.
#7017-10511 Rope, 1-1/8" X 145' of New England Spect-Set, eye
in both ends.
2.
#7017-12021 Hook, Gunnebo-Johnson 9JH, 9 -ton capacity.
3.
#7017-13012 Snatch block, 7/8" to 1 1/8" rope, 8 ton capacity.
F. 1 Planetary capstan drive assembly with remote electric foot controller,
installed
curbside in front bumper extension:
1.
#7013-00005 Capstan, PCD -24, 4,000 Ib. sq. Flange, two speed
2.
#7016-21005 Weldment mount, PCD -24
3.
#7013-00002 Capstan Head, Steel
4.
#7016-44444 Holder, capstan head stored on bumper
5.
#7011-20092 Electric foot pedal controller
6.
#7010-13044 Electro -hydraulic ,/alve
7.
#0595-00005 Toggle switch capstan direction
8.
#7012-21077 Directional placard
9.
#7011-20414 6 -pole male plug
10.
#7011-20412 6 -pole socket
11.
#7011-20409 Splash boot for 6 -pole socket
12.
#7011-20314 Socket, toggle switch mounting
13.
#7012-21076 Placard, capstan
14.
Conductor cable, 20' of 16/4, for remote foot control assembly
15.
A two -speed throttle to be provided at the capstan controls
16.
An Extendable "D" ring to be provided at the rear curbside of the
unit
G. 1 Hydraulic tool circuit, consisting of:
1.
#7013-41000, hydraulic hose reel, 1/2" hose with high-pressure
fitting and 4 -way roller.
2.
#7010-42205 Hose, hydraulic r",ual non-conductive 1/2" ID x 50' L.
3.
#7013-40000 Ball stop, 13/16" OD, 1/2" twin line hose.
4.
#0356-20144 Dust cap, female. F.F. series.
5.
#0356-20145 Dust cap, male, F.F. series.
6.
#0356-20132 Quick couplers, set, HTMA Flush Face 3/8" NPT.
7.
#7010-11101 adjustable Flow divider.
8.
Set at 6 gpm, 2000 psi.
H. 2 #0660-01017 Wheel chock, rubber, triangular, 10" L x 9" W x 5-1/2" H,
with metal handle.
C
L 4 Dica 24" x 24" x 2"outrigger pads
J. 2 #7017-01700 Ladder Platform, AB Chance SQH6702-I6. Include disc
brake.
I . #0704-90063 Platform bracket assy
K. 1 #7016-12006 Boom rest, mounted on front outrigger
Ill. BODY
A. 1 Model BSLS-198-156T(136) Bobtail Service Line/Step Body, suitable for
installing on
any dual rear wheel chassis with 156" clear CT:
1. Body
- Fabricated from hot -dipped, galvanized steel with 100% iron
zinc alloy coating:
a.
16 gauge outside panels
b.
18 gauge spangled shelving
C.
14 gauge end panels
d.
14 -gauge wheel well panels
e.
20 gauge door panels
f.
12 -gauge treadplate steel floor (four-way pattern)
g.
Galvannealed treaciplate on top of body compartments
h.
Structural channel sub -base
L
Wheel chock holders, one (1) installed each side in fender
panels
j.
Grip strut installed on top of body compartment, right side
behind access step
k.
3" cross members
2. Body
dimensions:
a.
198" body length
b.
93" width of body
C.
46" body height
d.
18" compartment depth
e.
57" floor width
3. Compartmentation - left side (street side):
a. First vertical - 29'W -Three (3) Fixed shelves with removable
dividers on 4" centers
b. Second vertical - 29'W -Five (5) fixed material hooks (1-4-1)
C. Third vertical - 28" W -Five (5) fixed material hooks below
hotstick shelf (1-4-1)
* d. First horizontal - 56" W - Double barn doors (each door 28"
W), one (1) plain fixed shelf below hotstick shelf
7
* e. Second horizontal - 58" VV - Double barn doors (each door
29" W); one plain fared shelf below hotstick shelf.
f. Through shelf - From third vertical to rear of left side with
hotstick brackets and rear door as wide as compartment.
4. Compartmentation - right side (curb side):
a. First vertical - 28" W - Five (5) fixed material hooks.
* b. Second vertical - 28" W - Access steps to bed area, with hinged
access for battery storage
* c. Third vertical - 2&'W - Three (3) material hooks.
* d. First horizontal - 56" W - Double barn doors (each door 28" W),
two (2) fixed shelves with rernovable dividers 8" OC.
* e. Second horizontal - 58" - Double barn doors (each door 29"
W), two (2) fixed shelves with removable dividers 8" OC .
5. Mounting bracket for Water cask including drain spout to be
shipped loose, location to be determined during pre -paint
inspection.
6. Lights in all compartments, to be wired to switch panel in cab.
7. #3300-009-01 rigid door holder on each vertical door.
B. 1 #3184-011-62 Platform extension, 24", fold -up shoe "A" frame outriggers
will be mounted between platform extension and body.
C. 2 #3225-002-01 Cable steps, installed under tailshelf, one (1) each side.
D. 2 #3224-001-01 Compartment top access steps, one (1) each installed in
cargo area curbside forward of pedestal and on platform extension to rear
of curbside body.
E. 2 # 1351-500-33 Grab handles, installed at rear body, 41" L.
F. 2 # 1405-500-01 Grab handles installed each side of access step.
G. 1 #3225-001-30 Step, cable installed at access step.
H. 1 # 1353-500-03 Grab handle, at operator's console, rear.
1. 1 # 1351-500-04 Grab handle, at operator's console, front.
J. 2 #3174-002-03 Outrigger pads storage, double capacity, one street side
and one curbside, located under third vertical.
K. 1 #3153-001-01 Pole puller storage; installed curbside auxiliary outrigger.
E
L. I Rubber goods box, 2'-6" wide, 4'-8" long, 1'-4.5" tall, open top, bolted to
stand around hydraulic reservoir, with cut out for access to filler, with
folding handles on either end. Lid shall be vinyl with Velcro, stretch with
forward edge bolted with flat bar.
M. 1 Bolt bin, in front of reservoir, under rubber goods box, with two rows
across of 4" square tubing, filling the space under the frame, with open
bottoms, raised above the floor for drainage. The rear row shall consist of
half 14" tall, and the other half 12" tall. The front row shall start at 12"
height on the street side and descend 1 " every two until the last four bins
are 8" tall. Exact dimensions shall be determined at drawing review.
N. 1 Hot arm box, shall be identical to the one on unit #710, which is
22.5" deep, 13" tall, 11'-8" long. Shall be mounted on top of the street
side bin. Shall have two lifting handles, two gas assist shocks, and two T
handle lockable latches. The interior shall accommodate with rubber
padded metal brackets all components of the hot arm except base.
O. 1 Cone holder, with approximate 12" base and 12" tall, tilting, hinged, with
thumb latch to stay in vertical position. Located in center of tailshelf.
P. 1 Ladder box, to accommodate 18" wide extension ladder, 12' long, with
lockable door, mounted in the bed on the curbside, with adequate
clearance to be useful. Locate the compartment top step appropriately.
Q. 1 Bracket for storing material handling jib on tailshelf.
R. 1 Install unistrut with hooks on the street side of the bed.
S. 1 Install a hook rail on the curbside of the bed, the ladder box.
IV. BODY ACCESSORIES
A. 1 Towing package including:
1. #7012-01010 Pintle hook, Premier 580, mounted approximately
28" above ground.
2. #7016-39110 Pintle hook mounting channel with "D" rings,
installed.
B. 2 Splash apron assemblies, one (1) installed behind each rear wheel:
I . #7017-40000 Splash aprons, large
2. #7016-03000 Mounting brackets, large
9
C. 1 #0660-21044 Triangular reflector, mounted in cab behind passenger seat
D. 1 #7017-40016 Fire extinguisher, 5 Ib., A3C type, with bracket, shipped
loose.
E. 1 Travel height placard mounted on dash. 12Ft. 91n. with pole guides up
because of jib package.
F. 2 7-0-7 level indicators, mounted curbside rear of tailshelf, with green and
red color codes.
G. 2 #1405-50001 Grab handles, installed on rear outrigger to provide "3 -
point" access.
H. 2 #7016-03070 Post mount for strobe, on forward and rear end of body,
street side.
1. 1 Storage brackets for pole guides, platfo,:m ladder.
V. ELECTRICAL
A. 1 Lights and reflectors in accordance with, FMVSS # 108:
1.
#7011-81950 Tail light kit, standard tailshelf
2.
#7011-89175 Tail light harness Idt, front and rear assemblies
3.
#7011-10093 License plate bracket
4.
#7011-10024 Two (2) brackets
5.
#7011-10025 Two (2) grommets
6.
#7011-10026 Two (2) lights
B. 1 #7011-89090 7 -way trailer receptacle with modular plug and
weather proof boot, includes wiring harness, installed at rear.
C. 1 Backup alarm wired through backup light.
D. 1 Outrigger/machine selector switch located at outrigger valves.
E. 1 #7011-20359 Push button switch for engine start/stop, installed at rear
tailshelf c/s.
F. 1 Wire compartment lights to master switch in switch panel, to be energized
only when headlights are on.
G. 1 Horn, install at derrick riding seat console, required for California Crane
Certification.
10
I . #7011-20359 Push button switch
2. #7011-20026 Horn
3. #7012-21049 Horn placard
H. 1 #7011-43531 Switch panel with integral PTO hour meter, for accessory
switches to include:
1. PTO switch shall be integral with the truck machine function.
2. Strobe light, switch.
3. Compartment light switch to be energized only when chassis light
are on.
1. 2 #7011-02015 Strobe Light, Truck Lite Model #9251 1Y, double Flash,
amber, post mount street side (at least cab height).
V1. INSTALLATION
A. 1 Install derrick, body, and accessories in accordance with manufacturer's
recommendations.
1. Curb weight of completed vehicle to be a minimum of 33,000 lbs.
B. 1 Paint first stage of derrick, outer outriggers, turntable and pedestal yellow
the balance white, and use paint code same as previous derrick, #710-
77-12074.
1. Argent compartment interiors
2. Non-skid on walk surfaces
C. 1 Test complete unit in accordance with OSHA/ANSI requirements and
provide documentation:
i. ANSI Al 0.31-1995
2. Crane certification
D. 1 Deliver completed unit to Azusa, CA within 240 days after receipt of
order.
E. 1 Provide licensing documentation, city will plate the unit.
F. 1 Provide factory authorized and trained in service operator training, and
safety operating video.
G. 1 Provide for one pre -paint inspection trip for a representative of the City.
H. 1 After award of contract, supply an approval drawing and weight
distribution showing front and rear axles street legal payload.
11
I. I Warranty: Derrick warranty shall include the first 90 days travel to our
site, plus parts and labor and for the remainder of the first year, parts
and labor at the vendors factory authorized service center. Also, the major
structural components, shall be warranted against manufacturing defects
for the life of the unit for as long as the City owns it, and shall not require
garaging nor limit the Cities choices of -vendors to perform annual
inspections, nor be dependent on performing annual inspections. Attach
your published warranty and state location of service center.
Chassis: Basic Vehicle, including drive line components, cab structure and
sheet metal shall be warranted for no less than 2 years with unlimited
miles. Cab corrosion and frame rails and cross member shall be no less
than 5 years with unlimited miles. Engine shall be at least 3 years or
150,000 miles. Transmission shall be no less than 2 years with unlimited
miles. Attach your published warranty.
VII. TRUCK CAB AND CHASSIS
A. i New
FL80 6X4 Truck Cab Chassis with all standard and optional
equipment, including:
1.
204" WB / 156" CT / 75" AF
2.
GVWR: 56,000lbs.; FAWR: 16,000 lbs.; RAWR: 40,000 lbs.
3.
Frame RBM 1,893,000 in -Ib.
4.
Engine, diesel, 250 HP, 800 ft lbs of torque minimum
5.
Transmission, Allison MD3560 automatic 6 -speed
6.
Single horizontal muffler and tailpipe (left-hand)
7.
Fuel tank - Single 45 gallon step type forward of cab back
8.
Alternator, 130 amp
9.
Batteries, two (2), 1850 total CCA
10.
Conventional cab with tilt hood and fender assembly
11.
Wheels, steel disc, 10 -hole
12.
Tires, radial, highway tread front, traction tread rear, as required to
meet axle ratings
13. Bench seat, folding back
14. AM/FM radio
15. Engine block heater
16. Full width front bumper and tow hooks
17. Air conditioning
18. Paint, White
19. Air horns
12
z
Vill. ACCESSORIES:
A. 1 Second Capstan drive assembly with remote electric foot controller,
installed at front bumper extension on the street side, including:
1. #7013-00005 Capstan, PCD -24, 4,000 Ib. sq. Flange, two speed
2. #7016-21005 Weldment mount, PCD -24
3. #7016-21004 Holder, capstan head stored on front bumper
4. #7011-20092 Electric foot pedal controller
5. #7010-13044 Electro -hydraulic valve
6. #0595-00005 Toggle switch capstan direction
7. #7012-21077 Directional placard
8. #7011-20414 6 -pole male plug
9. #7011-20412 6 -pole socket
10. #7011-20409 Splash boot for 6 -pole socket
11. #7011-20314 Socket, toggle switch mounting
12. #7012-21076 Placard, capstan
13. Conductor cable, 20' of 16/4, for remote foot control assembly
14. A two -speed throttle to be provided at the capstan controls
15. Pulling eye on rear of body
Total price for Hydraulic Digger Derrick including accessories: $
IX. OPTIONS:
A. 1 CNG 6 x 4 chassis, with Deere 8.1, 275HP, MD3560 transmission,
16,000 FAWR and 40,000 RAWR, am/fm, AC, 45 gallon diesel
equivalency, with tanks located behind cab and not to interfere with a
clean CA, with 186 Effective CA. Attach published warranty.
Price $
QUOTATION NOTES:
F.O.B. Azusa, CA.
2. Above price does not include any applicable sales taxes.
3. Delivery: 240 days after receipt of order. A liquidated damage of $100.00 per
calendar day will be charged for late delivery commencing on the 241' day
until complete delivery of the unit.
13
4. Weight distribution study, including fuel, hydraulic oil, personnel in cab and major
accessory items such as platform liners, outrigger pads and inverter. Minimum
payload capacity 5,000 lbs. with 3,000 lbs. capacity remaining on rear axle and
2,000 lbs on front axle.
5. Bidder's Bond. All proposals and bids shall be accompanied by a check payable
to the City of Azusa for an amount less than -cen percent (10%) of the aggregate
of the proposal, certified by a responsible bank, or by Bidder's Bond for the said
amount and so payable. Said check or bond shall be given as a guarantee that
the Bidder will enter into a Contract if awarded the work, and in case of refusal or
failure to enter into a Contract, the check or bond, as the case may be, will be
collected by the City of Azusa as provided by law.
14
AZUSA
116XT A WATER
CONSENT ITEM
II. D
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCIL �(
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES
DATE: OCTOBER 22. 2001
SUBJECT: RESOLUTION ESTABLISHING ADDITIONAL STREET LIGHT RULES ®ULATIONS
(SCHEDULE SL -3) APPLICABLE TO UN -METERED STREET LIGHT SERVICE FOR
CUSTOMER OWNED LIGHTING MAINTAINED BY AZUSA LIGHT & WATER.
RECOMMENDATION
It is recommended that the Utility Board/City Council adopt attached resolution, in accordance
with provisions of Section 13.08.020 of the Azusa Municipal Code, establishing Schedule of
Charges and Rules &Regulations (Schedule SL -3) concerning utility street light services provided
by Azusa Light 8. Water.
BACKGROUND
Azusa Light & Water provides roadway lighting service to City streets, alleys and thoroughfares.
Most City -owned street light installations are un -metered :since Azusa Light & Water provides
the electric service and electricity usage by these facilities is fairly constant over time. In some
locations within City limits, there are private roadways whit i have metered lighting facilities that
are owned & maintained by private property owners or homeowner's associations. These private
lights are billed for electricity usage. Project developers in the past have requested Azusa Light
& Water to provide un -metered service with a maintenance arrangement similar to a rate
schedule provided by other investor-owned utilities, i.e., Ed.'.son. This additional Street Light Rule
(Schedule SL -3) allows Azusa Light & Water to offer similar service and is intended for un-
metered customer owned lighting facilities with an arrangement for maintenance to be billed to
the customer.
FISCAL IMPACT
Schedule SL -3 helps reduce costs incurred in reading stre(:t light meters while mitigating the
visual impact associated with above ground utility metering pedestals. In addition, Azusa Light
& Water derives additional small revenue from street light maintenance charges to customers.
Since the rate schedule is billed at cost, Schedule SL -3 does not pose a negative fiscal impact.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, AMENDING THE SCHEDULE OF CHARGES AND RULES
AND REGULATIONS GOVERNING STREET LIGHTING SERVICE SUPPLIED
AND MAINTAINED BY AZUSA LIGHT & WATER.
WHEREAS, pursuant to Sections 78-36 and 78-37 of the Azusa Municipal Code, the rates,
charges and regulations of the City of Azusa electric utility are set by a Resolution passed by the
Council; and
WHEREAS, Section 15079.1 of the Guidelines for the implementation of the California
Environmental Quality Act (CEQA) stipulate that the review provisions of CEQA do not apply
to matters of government finance when the funds are for (1) meeting operating expenses; (2)
purchasing or leasing supplies, equipment or materials; (3) meeting financial reserve needs and
requirements; and (4) obtaining funds for capital projects necessary to maintain a service within
existing service areas; and
WHEREAS, in order to meet expenses, the City of Azusa has a need to establish an additional
schedule of rates and charges for the City's electric utility system, as well as to revise the rules
and regulations that apply thereto; and
WHEREAS, the proposed revisions by nature pertain to government finance in meeting
operating expenses and obtaining funds for capital projects necessary to sustain and maintain
electric service within existing service areas;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY
RESOLVE AS FOLLOWS:
Section 1. The City's schedule of rates and charges for its electric utility system are
hereby established to read as on Exhibit A which is attached to this resolution and made a
part of it; and
Section 2. The review provisions of the California Environmental Quality Act do not
apply by these amendments; and
Section 3. These additional rates, charges and regulations of the Azusa Light and Water
shall take effect on November 1, 2001; and
Section 4. The City Clerk shall certify the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED THIS 22nd DAY OF October, 2001.
Cristina Cruz -Madrid, Mayor
ATTEST:
Vera Mendoza, City Clerk
I HEREBY CERTIFY that the forgoing Resolution was duly adopted by the City Council of the
City of Azusa at a regular meeting thereof, on the 22"d day of October, 2001, by the following
vote of the Council:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
Vera Mendoza, City Clerk
Exhibit A
SCHEDULE SL -3
STREET LIGHTING SERVICE
CUSTOMER -OWNED LIGHTING
MAINTAINED BY AZUSA LIGHT & WATER
Applicability:
Applicable to un -metered electric service for street and highway lighting where the
Customer owns lighting facilities on private property and contracts with Azusa Light
& Water to maintain the street lighting equipment.
Territory:
Within the electric service territory of the City of Azusa.
Rates: Average KWH per Month Per Lamp, Per Month
High -Pressure Sodium
9,500 Lumen (IOOW) 46 10.25
25,500 Lumen (250W) 105 15.25
Special Conditions:
The above rate is subject to fuel cost adjustment.
A State Surcharge Tax may be added to the above rate.
3. Hours of Service: approximately 4140 hours per year.
4. The customer will famish and install at their expense all necessary equipment including
the standard equipment required and accepted by Azusa Light & Water according to street
lighting codes.
5. The customer will own the equipment, but contract with Azusa Light & Water to replace
burned -out lamps and otherwise maintain the luminaire during regular daytime working
hours, as soon as practicable following notification by the customer. The customer will be
billed the cost of time and materials to their street light account.
6. Normal maintenance shall not include any replacement of posts or post parts when such
damage is coincident with or is a result of partial or total demolition of post or when
caused by riots, fire, explosions, earthquakes, disasters of major magnitudes or acts of
God, nor shall normal maintenance include that due to equipment developing defects in
test or in service due to faults in design, manufacture, or installation until such defects
have been satisfactorily corrected.
77
CONSENT ITEM
II. E
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCIL
FROM: VICTORIA CROSS, DIRECTOR OF HUMAN RESOURCES -P�vN C
DATE: OCTOBER 22, 2001
SUBJECT: AMENDMENT TO THE CITY'S POSITION CLASSIFICATION PLAN ESTABLISHING
THE POSITION OF BUSINESS DEVELOPMENT/PUBLIC BENEFIT PROGRAM
COORDINATOR
RECOMMENDATION
It is recommended that the City Council adopt the updated and re -titled class specification of
Business Development/Public Benefit Program Coordinator (formerly "Business
Retention/Development Coordinator"). Pursuant to the Cite of Azusa Civil Service Rules, Section
3, the City Council, upon recommendation of the Personnel Board, shall approve amendments
to the City's Classification Plan.
BACKGROUND
This civil service position is currently vacant. A review of the existing class specification prior to
recruitment for the position revealed the need to update the current description to more
accurately reflect the actual duties and education/experience required. The job duties for this
position were revised to include the Public Benefit Program for the electric utility. This program
is a key factor in successful outreach to the community and is an asset to the Utilities' success.
The Education/Experience section was revised to specifically identify Marketing, Business, and/or
Public Administration as the desired educational fields. Additionally, the certification as an Energy
Manager and experience in development and implementation of key account customer programs
are highly desirable. The title was also revised to reflect the "development" and "public benefit
program" aspect of this position.
This position remains assigned under the Compensation and Benefits Memorandum covering
the Non -Represented Classified Positions.
FISCAL IMPACT
None. The salary range of for this position remains unchanged.
Exhibits: "A" - Business Development/Public Benefit Program Coordinator Class Specification
���vd �o/aa/oma
Date Adopted:
CITY OF AZUSA
BUSINESS DEVELOPMENT/PUBLIC BENEFIT PROGRAM COORDINATOR
DEFINITION
Under general direction, performs a variety of professional, technical and administrative duties related to
business development activities; works to provide guidance and support to new and existing electric utility
customers in establishing and/or expanding business service in Azusa; Develops, tracks, and implements
electric Public Benefit programs and represents the Utility at industry meetings; performs related duties as
assigned.
CLASS CHARACTERISTICS
This single position class reports directly to the Assistant Director of Customer Care and Solutions and is
responsible for attracting, retaining and expanding businesses in the City of Azusa and developing, tracking
and implementing electric Public Benefit programs. The incumbent may provide direct and/or indirect
supervision of subordinate employees.
ESSENTIAL FUNCTIONS
Duties may include, but are not limited to the following:
Works with existing and new business customers to assist in locating and/or expanding in Azusa; facilitates
and responds to inquiries regarding rates, services, billing, etc, to ensure a smooth transition into the Azusa
business. community; negotiates utility contracts with business customers as needed.
In conjunction with Light and Water staff, formulates strategies and working protocols to represent the City's
best economic interest.
Represents the City of Azusa at a variety of industry trade shows and conventions to promote the City;
researches businesses to ensure a thorough understanding of their products and organizational culture;
develops strategies based on research findings.
Develops innovative marketing strategies and communication tools to reach a variety of different markets in
the "Promotion" of Azusa as the best business location opportunity; meets with existing business customers
on service and expansion issues.
Establishes a regular forum for Azusa Light and Water customers, and maintains on-going contacts with
existing businesses and customers in Azusa to understand their utility needs; makes recommendations to the
City Council and/or City management if special attention is required for electric customers as needed.
Plans and organizes community informational meetings and activities to promote Light and Water.
Develops, implements and monitors Public Benefits Programs and modifies as needed.
Coordinates with other municipal utilities to create innovative Public Benefit program opportunities and to
collectively search for and apply for additional government program funds.
Attends City Council, Chamber of Commerce and/or public meetings and functions as assigned.
Effectively coordinates and monitors various projects and assists in management of such projects
Page 1 of 2
3
Business Development/Public Benefit Program Coordinator
Class Specification
MARGINAL FUNCTIONS
These are position functions which maybe changed, deleted or reass igned to accommodate an individual with
a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills and abilities
necessary for satisfactory job performance. Example combinations include a bachelor's degree from an
accredited college/university in marketing, business administration, public administration or closely related
field and three (3) years of progressively responsible experience: in the electric utility industry, marketing,
and/or related field. Experience including developing and implementing a key account customer program
and residential conservation program is highly desirable. Certification as an Energy Manager is highly
desirable.
Knowledge. Skills and Abilities
Considerable knowledge of electric utility industry; issues of the! commercial and industrial electric utility
customer; elements of corporate location and expansion decisions; successful sales and marketing
techniques; negotiation techniques, methods and project management; knowledge of the principles and
practices of supervision; project management concepts; and word processing computer programs and
spreadsheets.
Ability to communicate clearly and concisely, both orally and in writing; research and prepare reports on
a variety of subjects; research and develop a public benefit program; implement and monitor programs;
establish and maintain effective relationships with the community, businesses and City staff and other
utilities; plan, direct, and coordinate a variety of business retention/development programs; assist in
selecting, training, supervising and evaluating staff; respond to public inquiries, complaints and requests
from the business community in a tactful and effective manner; operate a varietyof office equipment such
as computer terminal and utilize a varietyof software programs; develop effective resolutions in the areas
of rates, billing, land use planning and other related areas; respond to emergency and problem situations
in an effective manner; understand, explain and apply policies and procedures; analyze unusual
situations and resolve them through application of management principles and practices; act as an
effective conduit between Azusa Light and Water, other City Departments and existing/ potential business
customers; deal constructively with conflict and develop effective resolutions; deal diplomatically and
professionally with a wide varietyof individuals including corporate management; make presentations and
develop marketing materials; ability to meet deadlines; meet the physical requirements established by
the City; and perform related duties as required.
Special Requirements
Possession of or ability to obtain a valid Class C California driver's license and maintain a satisfactory
driving record.
Page 2 of 2
AZUSA
AGENDA ITEM
III. A
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES �'p
DATE: OCTOBER 22, 2001 0
SUBJECT: WAIVE FORMAL BIDDING PROCEDURES AND AWARD PURCHASE OF
CONSERVATION EDUCATION PROGRAM TO LIVING WISE
RECOMMENDATION
It is recommended that City Council waive formal bidding procedures for a
turnkey interactive conservation program for Azusa sixth grade students.
2. It is recommended that the City Council award the purchase of a turnkey
interactive conservation program for Azusa sieth grade students to LivingWise.
BACKGROUND
During the 2000-01 school year, LivingWise conducted a':urnkey interactive curriculum
program for 834 sixth grade students throughout the City of Azusa. The overall goals for the
Program were to generate immediate residential savings results while building resource
awareness and environmental responsibility in students and their families. Students learned
about natural resources in our daily lives, reinforced by real-life activities. Each student
received a Resource Action Kit containing a LimeLite Nitel.ite that uses 3/1 00th of a watt, an
air filter alarm, a low flow showerhead, and a faucet aerator. Students installed these items a1
home with parental involvement.
Additionally, pre and post surveys were conducted to measure the learning impact and the
knowledge gained through the program. Students were also provided with a household
report card and home checkup.
A big plus for this program was the total annual resource :>avings from the installation of the
conservation kit items: 2,789,730 kWh of electricity and 79,51 1,892 gallons of water and
wastewater treatment avoided.
Ninety percent of participating students agreed that the conservation technologies were easy
to students to use and their parents supported the program. Ninety-five percent of the
participating teachers strongly agreed, if given the opportunity, they would conduct this
program again and would recommend this program to other colleagues.
PROPOSAL
Due to the overwhelming success of this program last year, staff recommends sole sourcing
this program for the 2001-02 school year to the 954 sixth grade students in Azusa.
FISCAL IMPACT
The cost of this program for fiscal year 2001-02 of $46,364.40 has been included in the
Public Benefit programs budget.
Prepared By: Karen Vanca, Assistant Director. Customer Care & Solutions
a'1j,¢g"'If QUOTATION
o®'°�
Date: 9-24-01
err. To: Karen Vann 626-812-0963
% Sponsor: City of Azusa
eo b Q t��y From: Dave Munk, LivingWlse®Fax 910-963-4119
to be`a
• Quantity represents total program size and includes both student and teacher units as described below.
LivingWise®Student Units tnclude. IlouseholdR rt Card,LirvjngWise'0
ALivirigWise" Student Activity Booklet, Pre & Post Survey, Home Checkup �
Certificate of Achievement and a Resource ActionYlt caftlanin :UvingWlse®CD-ROM game, 2.09pmshWerhend,
2.0gpmWcheaaerato4FikaTon&alarm4Lbncl&d mglttlight,autempmonitorrder,resDurce&Mslidechart,vWU
temp/check card, mini tape measure, flow rate test bag, teflon tape, toilet tank leak detector tablets, compact flourescent
light, installation mstruction andwarrautles. Phu 20W CFL.
LivingWtse*TeacherUnits include:
A complete TeacherFolder, Self _Addressed RetmnEmelope, PtogramUideo, Water Poster, Natural Gas Poster, Flectncal
Generationposte� Interactive Website access (wwtvlivinguise•orp� and Resoutoe Athan Kit as described above.
By signing below, you are agreeing to the above and authorizing the LivingWise
program Center to proceed with this order.
❑ This will serve as a purchase order Q We will issue a purchase order
Authorized Signature:
Authorized purcha ser Name:
Title/Company.
Date:
Program Fulflhnent Center • 2351 Tenaya Drive • Modesto, CA 95354. 1-8�B�GETM WISE
AZU,SA
LIGHT .
AGENDA ITEM
flim.
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCILVV
'/
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES r"� ° 'D
DATE: OCTOBER 22, 2001
SUBJECT: REQUEST FOR AN ADDITIONAL METER READER
RECOMMENDATION
It is recommended that the City Council authorize hiring an additional meter reader.
BACKGROUND
Customer Service -Field Service Section has been challenged with a steadily increasing
workload, causing the meter readers and field reps to get further behind in their work. Azusa
Light & Water acquired Azusa Valley Water Company in August 1993 and added their service
area and two field employees. That brought Field Service staffing to eight: one supervisor,
two field service representatives, one senior meter reader, and four meter readers. Staffing
has not been increased, yet the group has taken on many new responsibilities.
Additional field duties now include fixing water meter leaks, testing water pressure at
customer's hose bibs, checking for tripped breakers, testing circuits on light out calls. All
these duties were previously done by the light and water crews. It is more efficient to handle
these activities when a Field Service employee is already at the customer's home or business
than to refer it to a light or water crew to make an additional call.
New building duties include cleaning the garage, solar panels, and balcony; picking up trash
around the building; inventorying and stocking supplies; preparing the conference room for
meetings and locking the building. Occasionally, meter reader personnel respond to special
requests such as assembling fans or making deliveries to other City locations. One task that
meter readers took over from office staff is uploading and downloading meter reading data to
the Itron datacaps. This is done daily by the meter readers.
Every year employees accumulate and use more vacation time. The meter readers have also
had an increase in sick time usage. In the past fifteen months, they have used 599 hours of
sick leave, 919 hours of vacation, and 180 hours of jury duty for a total of 2,166.5 hours of
leave time used including industrial injury. This is equal to more than one staff person.
In addition, many housing developments have been constructed in the City in the past eight
years, such as Mirador, Canyon Vista, and Orchard Loop. These developments have been
added to existing meter reading routes, increasing the reading times of those routes. Projects
under construction include Legacy Homes and Mountain Cove. Light & Water also acquired
several apartment complexes at Arrow and Citrus that were served by Edison. Also, several
industrial projects have been built, resulting in increases in meter reading time. From May
1994 to May 2001, the number of electric meters has increased by 818 and water meters has
increased by 353. This equates to an annual revenue increase of an estimated $451,500.00.
Azusa Pacific University has also had an attendance boom. They used to have only one off -
campus housing complex, known as the Bowles Apartments at 1150, 1160, and 1 170 E.
Alosta. In addition to the Bowles Apartments, there is also off -campus housing at 1 130 E.
Alosta, 1000 E. Alosta, 1007 E. Hollyvale, 801 E. Alosta, and 695 E. Fifth.
The Time -Of -Use (TOU) route was created in 1992. The TOU route previously consisted of
parts of other routes but now requires a meter reader to spend an entire day to complete.
When we change to or from daylight savings time TOU meters must be read twice that
month.
We have had to use Field Service Reps to read meters in order to complete the reading
schedule. Having another meter reader will allow Customer Service Field Services to spend
more time on field maintenance such as replacing water meter lids, locking rings, and electric
meters. A locking ring replacement program, started about ten years ago and suspended last
year due to lack of time, could be completed.
Customer Service surveyed other utilities and found it is typical to read 440 to 500 meters
per day and they don't have the additional duties Light & Water meter readers have.
Southern California Edison Company meter readers read 400 meters per day. Azusa Light &
Water readers must read 550 meters per day to maintain timely billing. With the addition of
one meter reader Light & Water readers would average 470 reads per day.
All of the above have added to the meter reading load and have required cutting back on the
time spent with customers or becoming more efficient. The future impact of Automated
Meter Reading (AMR), or remote meter reading, was also considered. Since we will likely
only use AMR at this time on new housing tracts and for hard to read meters, AMR will not
prove to save much meter reading labor.
PROPOSAL
Staff recommends hiring an additional meter reader to continue Azusa Light & Water's quality
of service.
FISCAL IMPACT
While the specific cost of an additional meter reader was not budgeted this fiscal year, Light
& Water funds are available. Salary for the remainder of the 2001-02 fiscal year would not
exceed $23,500.00.
Prepared By: Karen Vanca, Assistant Director Customer Care &Solutions
AZUSA
LIGHT t WATER
AGENDA ITEM
III. C
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES/�K
DATE: OCTOBER 22, 2001 /
SUBJECT: CONSIDERATION OF REBATE TO CITY DEPARTMENTS EQUAL TO COST
SAVINGS FROM ENERGY REDUCTION EFFORTS IMPLEMENTED FROM MAY
THROUGH SEPTEMBER 2001
RECOMMENDATION
That the City Council approve of a rebate to City Departments equal to the cost savings from
energy reduction efforts implemented from May through September 2001.
BACKGROUND
In April 2001, each City department began participating in an effort to reduce electric usage.
Efforts resulted in a net reduction of electricity usage during the months of June, July and
August of nearly 14% and saved about $8,800. Many departments, however, began energy
conservation in May and continued their efforts through September. During this 5 -month
period, employees cut net energy costs by about $12,700 (Exhibit A). To reward the creative,
cooperative behavior of City departments, Azusa Light and Water proposes a rebate equal to
the amount of cost savings achieved during May through September by each department with
a net savings for the 5 -month period. This includes the following departments/facilities:
Dept/Facility
Savings/Rebate
Police
$5,939.35
Light & Water Offices
3,41 1.07
Senior Center
1,670.76
West Wing
1,388.66
Library
999.04
City Corporate Yard
706.06
Transit Facility
363.02
City Hall Auditorium
248.56
Water Maintenance Yard
132.93
Total $14,859.45
It is proposed that these funds be made available to affected departments to budget and
expend at the discretion of Department Heads and/or their managers. Departments that
share certain facilities, such as those in the West Wing, would be encouraged to work
together on how the funds should be divided amongst departments or spent jointly.
FISCAL IMPACT
Funding of these rebates would come from the Power Resources Budget, Capacity and Energy
Account No. 33-40-735-550-6590, the same funding source used to pay businesses that
reduced electric usage from May through September pursuant to the Load Reduction
Program. Rebate amounts to City Departments total $14,859.45.
Exhibit A Savings by Department/Facility
Report Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities
r SAVINGS BY MONTH
Dept/Facility Meter May June July August Sept TOTAL
Light & Water Offices 17240 $24.31 -$166.63 $93.88 $213.77 $489.79 $655.12
21095
$525.40
$1,139.78
$134.12
$379.27
$577.38
$2,755.95
$549.71
$973.15
$228.00
$593.04
$1,067.17
$3,411.07
Police
19727
$516.13
$1,063.09
$1,012.04
$1,075.29
$2,272.80
$5,939.35
City Hall Main
22371
$90.75
$228.00
-$40.04
$359.75
-$1,360.50
-$722.04
West Wing
13,525
$350.04
$283.17
$231.65
$308.76
$215.04
$1,388.66
City Hall Auditorium
12881
$34.03
$48.01
$68.81
$51.18
$46.53
$248.56
$474.82
$559.18
$260.42
$719.69
-$1,098.93
$915.18
Library
17,629
-$1.85
-$113.19
$17.16
$23.08
-$8.14
-$82.94
12476
-$17.50
$75.99
$75.50
$460.10
$487.89
$1,081.98
-$19.35
-$37.20
$92.66
$483.18
$479.75
$999.04
Senior Center
21082
$270.87
$239.84
$275.99
$350.53
$533.53
$1,670.76
Woman' Club
13369
-$5.27
$40.33
$47.35
$85.62
-$249.79
-$81.76
Parks & Recreation
14853
$92.46
-$774.17
-$543.00
-$573.44
-$532.35
-$2,330.50
Aquatic Center
22332
-$6.39
-$2.76
$42.61
$7.01
$32.42
$72.89
Slauson-Baseball F
12043
-$75.08
$2.42
$0.26
$7.20
$7.95
-$57.25
Northside Park
5619
-$5.09
$4.13
-$1.06
-$1.08
-$2.65
-$5.75
8337
-$74.42
$69.28
$3.14
-$12.99
-$202.86
-$217.85
17267
$2.89
$25.12
$16.65
-$88.17
-$118.10
-$161.61
12035
$1.26
$1.60
$2.48
$1.88
$8.37
$15.59
Gladstone Park
12637
-$73.51
-$16.49
$83.37
-$26.25
$0.00
-$32.88
9685
-$68.06
$13.96
-$3.21
$21.23
$83.54
$47.46
20466
$7.26
$18.30
-$80.93
-$74.99
-$66.64
-$197.00
Memorial Park
21305
$23.56
$25.57
$62.47
$100.28
$58.55
$270.43
20467
$43.26
$44.80
$29.79
-$28.16
-$47.26
$42.43
20415
$40.75
$20.75
$40.14
-$21.19
-$33.07
$47.38
21947
$5.70
$13.76
$12.72
$0.54
-$9.36
$23.36
15836
-$203.53
$284.41
$51.65
$27.73
$161.25
$321.51
11960
$104.73
$184.93
$143.87
$37.72
$130.12
$601.37
11969
$82.61
$98.48
$33.84
-$9.30
$12.87
$218.50
-$101.60
$14.09
-$105.21
-$631.98
-$517.22
-$1,341.92
Water Maint. Yard
21993
-$6.56
$21.47
-$1.39
-$4.60
-$10.81
-$1.89
17385
$47.00
$34.96
-$1.30
$4.07
$50.09
$134.82
$40.44
$56.43
-$2.69
-$0.53
$39.28
$132.93
City Corporate Yard
21488
$78.63
$47.56
$88.30
$101.41
$202.56
$518.46
Stores
14330
$12.99
$3.78
$41.57
$63.46
$64.18
$185.98
Garage
21511
-$7.29
$8.82
$9.20
-$20.99
$11.88
$1.62
$84.33
$60.15
$139.07
$143.88
$278.62
$706.06
Transit Facility
19,621
$50.10
$67.55
$73.75
$93.99
$77.63
$363.02
Net Savings
$1,860.18
$3,036.62
$2,021.37
$2,912.71
$2,882.84
$12,713.72
,v
AZUSA
116X! A WATER
AGENDA ITEM
III. D
TO: HONORABLE AZUSA CITY COUNCIL/AZUSA UTILITY BOARD
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES
DATE: OCTOBER 22, 2001
SUBJECT: RESOLUTION APPROVING AGREEMENT WITH THE CALIFORNIA INTEGRATED
WASTE MANAGEMENT BOARD FOR SEVENTH CYCLE USED OIL RECYCLING
BLOCK GRANT PROGRAM
RECOMMENDATION
It is recommended that the City Council adopt resolution approving agreement with California
Integrated Waste Management Board (CIWMB) for seventh cycle used oil recycling grant
program, from July 1, 2001 to June 30, 2004.
BACKGROUND
On February 5, 2001, the City Council approved a resolution authorizing the submittal of a
sixth cycle used oil block grant application to the CIWMB. At the same time, the City Council
approved a contract with Huls Environmental Management to carry out a qualifying used oil
recycling program through 2002-2003. The seventh cycle grant funding of $14,616 is now
available and the City must submit its funding request to receive the funds. The request is
comprised of a resolution, a grant agreement, and a payment request form.
Submittal of the funding request will ensure continuation of the previously approved program
which consists of distribution of free used oil drain pans at certified used oil collection centers
in Azusa, and promotion of these centers as proper places to dispose of used oil.
FISCAL IMPACT
The grant will provide about $14,616 in revenue to City for used oil recycling.
Report Prepared by Cary Kalscheuer, Assistant to the Director of Utilities
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, APPROVING USED OIL RECYCLING BLOCK GRANT
AGREEMENT WITH THE CALIFORNIA INTEGRATED WASTE
MANAGEMENT BOARD.
WHEREAS, on February 5, 2001, the City Council of the City of Azusa approved
Resolution 01-C7, authorizing the submittal of a used oil recycling block grant application to the
California Integrated Waste Management Board (CIWMB); and
WHEREAS, on February 5, 2001, the City Council of the City of Azusa approved an
agreement with Huls Environmental Management to carry out a used oil recycling program
promoting use of certified used oil collection centers as proper places to dispose of used oil; and
WHEREAS, to continue to receive funding for this program, the City must submit an
approved Agreement and a payment request form to the CIWMB; and
WHEREAS, the City Attorney has previously reviewed and approved of the attached
agreement;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Azusa:
SECTION 1: Approves of the agreement attached to this resolution as Exhibit A.
SECTION 2: That the Director of Utilities or Assistant to the Director of Utilities is
hereby authorized and empowered to execute in the name of the City of Azusa all necessary
applications, contracts, payment requests, agreements, and amendments hereto for the purpose
of securing grant funds used to implement and carry out the purposes specified in the grant
application.
SECTION 3: The City Clerk shall certify to the passage and adoption of this resolution,
and the same shall thereupon take effect and be in force.
PASSED, APPROVED, AND ADOPTED this 22nd day of October 2001.
Christina C. Madrid, Mayor
ATTEST:
Vera Mendoza, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
1, Vera Mendoza, City Clerk of the City of Azusa, do hereby certify that the foregoing
Resolution No. was duly introduced and adopted at the regular meeting of the
City Council on the 22nd day of October, 2001, by the following vote, to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
Vera Mendoza, City Clerk
'E OF CALIFORNIA- ENVIRONMENTAL PROTECTION AGENCY
RANT AGREEMENT
40110 (NEW IW")
?0012002 Used Oil Block Grants - Seventh Cycle
ITT RECW IENT'S NAME
Azusa
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
S AGREEMENT is made and entered into on this 1st By of July • 20 01 , by the State of California, acting through the Executive Director of the
fomia Integrated Waste Management Board (the *State) and City of Azusa (the 'Grantee). The State and the Grantee, in mutual consideration of the
nises made herein, agree as follows:
Grantee agrees to perform the work necessary to implement a local Used Oil & Fitter Collection Program as described in the application approved by the
Grantee further agrees to abide by the provisions of the following exhibits attached hereto:
Exhibit A - Terms and Conditions
Exhibit B.1 - 6.8 - Procedures and Requirements
:ibils A AND B.1 - B.8 attached hereto and the Slate approved application are incorporated by reference herein and made a part hereof.
< State agrees to fund work done by the Grantee in accordance with this Agreement up to the Total Grant Amount Not to Exceed specified herein.
NITNESS WHEREOF, the parties hereto have executed this Agreement as of the dates entered below.
.M
GRANTEE'S NAME (PRINT OR TYPE)
;ALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
City of Azusa
IIGNATURE
GRANTEE'S SIGNATURE
DATE
TITLE
DATE
•Hark Leary, Interim Executive Director
GRANTEE'S ADDRESS (INCLUDE STREET, CITY. STATE AND LP CODE)
CERTIFICATION OF FUNDING
AOUNT ENCUMBERED BY THIS
PROGRPAVCATEGORY (CODE AND TITLE)
FUND TITLE
3REEMENT
20012002 Used Oil Block Grants - 7°i Cyte
CA Used Oil Recycling
$14,616.00
(OPTIONAL USE)
uOR AMOUNT ENCUMBERED
)R THIS AGREEMENT
REM
CHAPTER
STATUTE
FISCAL YEAR
)TAL AMOUNT ENCUMBERED TO
3910-101-0100
1 106
2001
20012002
aJECT OF EXPENDITURE (CODE AND TITLE)
ATE
$14,616.00
1000-75100-702
hereby certify upon my own personal knowledge that budgeted funds are available
T.BA NO. BA. NO.
,r the dod and u ose of the ex en .
e stated above.
GNATURE OF N FFICER
��
7 of
.M
TATE 6F CALIFORNIA
3RANT PAYMENT REQUEST
:IWMB 87 (rev. 12/95)
City of Azusa
REIMBURSEMENT
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
SEE INSTRUCTIONS ON BACK
01
GENCY I BUSINESS NAME
:Ity Of Azusa
GENCY/ BUSINESS CONTACT
GENCY / BUSINESS MAILING ADDRESS (INCLUDE STREET. CRY, STATE, ZJP CODE)
that the above information is correct and that all lure
integrated Waste Management Board grant funding.
IGNATURE OF PERSON AUTHORIZED BY RESOLUTION
M.
UBG7-01-5894
$14,616.00
me approves
DATE SIGNED
AMOUNT OF PAYMENT REQUESTED
$14,616.00
LESS WQnaMOLD (IF APPLICABLE AND AUTHORIZED IN GRANT AGREEMENT)
$1.461.60
OTHER
'
S
$
$
AMOUNT AUTHORIZED FOR PAYMENT
$1$,164.40
COMMENTS
m Percent (10%) has been withheld and will be released on a reimbursement basis. Details regarding
tention can be found in the Procedures and Requirements.
14. DATE RECEIVED
CIWMB PROJECT MANAGER APPROVAL
DATE APPROVED
CIWMB GRANT PROGRAM MANAGER APPROVAL
DATE APPROVED
The California Integrated Waste Management Board (Board) conditioned award of this Grant upon
the return of this executed Agreement and its required materials within ninety (90) days from the
date of mailing of the Agreement by the Board. The Grantee may not receive this Grant if Grantee
fails to comply with this condition.
USED OIL RECYCLING BLOCK GRANT
EXHIBIT A
TERMS AND CONDITIONS
Definitions: The following terns used in this Agreement have the meanings given to them below,
unless the context clearly indicates otherwise.
a. "Board" means the California Integrated Waste Management Board.
b. "Executive Director" means the Executive Director of the Board, or his or her designee.
C. "State" means the State of California, including, but not limited to, the Board and/or its
designated officer.
d. "Grant Manager" means the Board staff person responsible for monitoring the grant.
e. "Grantee" means the recipient of funds pursuant to this Agreement.
2. Availability of Funds: The Board's obligations under this Agreement are contingent upon and
subject to the availability of funds appropriated for the grant.
Payment:
a. Upon execution of this Agreement by both parties, the Board may advance grant funds to
the Grantee provided that the Grantee, in the sole discretion of the Executive Director,
has satisfactorily complied with the applicable requirements contained in this Grant
Agreement Package and all Used Oil Recycling Block Grant Agreement requirements of
previous grant cycles. Advancement of funds is conditional upon full repayment of all
outstanding block grant funds owed to the Board.
b. All expenditures must be directly related to the establishment, maintenance, or
enhancement of local or regional used oil collection programs.
C. Upon receipt of grant funds, the Grantee shall deposit and maintain until expended all
grant funds in an interest bearing account in a fully insured financial institution. All
interest accrued and received from this account must be used for eligible expenses
related to the performance of this Agreement. Interest funds;must be accounted for in all
grant reports. All unused interest funds must be returned to the Board at the end of the
grant term.
4. Stop Work Notice: Immediately upon receipt of a written notice to stop work, the Grantee shall
cease all work under this Agreement.
5. Disputes:
a. Notwithstanding Section 4 hereof, the Grantee shall continue with the responsibilities
under this Agreement during any dispute.
b. If the Grantee and the Executive Director fail to agree on a matter relating to this
Agreement, the Board shall, upon the request of the Grantee or the Executive Director,
consider and make a determination regarding the matter.
C. Notwithstanding Section 5(b) hereof, the Grantee shall have no right to request that the
Board make any determination regarding any matter committed by this Agreement to the
sole discretion of the Executive Director.
version 7ro1 Chaptc 2 - Exhibit A - Page I , uaG7
13. Confidentiality/Public Records: The Grantee and the Board acknowledge that each party may
come into possession of information and/or data that may be deemed confidential or proprietary
by the person or organization furnishing the information or data. Such information or data may be
subject to disclosure under the California Public Records Act, Chapter 3.5 of Division 7 of Title 1
of the California Government Code (commencing with Section 6250). The Board agrees not to
disclose such information or data furnished by the Grantee and to maintain such information or
data as confidential when so designated by the Grantee in writing at the time it is furnished to the
Board, but only to the extent that such information or data is exempt from disclosure under the
California Public Records Act.
14. Ownership of Drawings. Plans. and Specifications: The Board shall have separate and
independent ownership of all drawings, design plans, specifications, notebooks, tracings,
photographs, negatives, reports, findings, recommendations, data, software, and memoranda of
every description or any part thereof, paid for in whole or in any part with grant funds. Copies
thereof shall be delivered to the Board upon request. The Board shall have the full right to use
said copies in any manner when and where it may determine without any claim on the part of the
Grantee, its vendors, contractors or subcontractors to additional compensation.
15. Copyrights and Trademarks:
a. The Grantee assigns to the Board any and all rights, title and interests to any
copyrightable material or trademarkable material created or developed in whole or in any
part as a result of this Agreement, including the right to register for copyright or trademark
of such materials. The Grantee shall require that its contractors and subcontractors
agree that all such materials shall be the property of the Board. Upon written request by
the Grantee, the Board may give at the Executive Director's sole discretion, written
consent to the Grantee to retain all or any part of the ownership of these rights.
b. The Board hereby grants to the Grantee a royalty -free, nonexclusive, nontransferable
license to reproduce, translate, and distribute copies of the materials produced pursuant
to this Agreement, for nonprofit purposes, and to have or permit others to do so on the
Grantee's behalf.
16. Patents: The Grantee assigns to the Board all rights, titles, and interest in and to each
invention or discovery that may be capable of being patented, that is conceived of or first
actually reduced to practice in the course of or under this Agreement or with the use of
any grant funds. Upon written request by the Grantee, the Board may give, at the
Executive Directors sole discretion, written consent to the Grantee to retain all or any
part of the ownership of these rights.
17. Real and Personal Property Acquired with Grant Funds:
a. All real and personal property, including equipment and supplies, acquired with grant
funds shall be used by the Grantee only for the purposes for which the Board approved
their acquisition for so long as such property is needed for such purposes, regardless of
whether the Grantee continues to receive grant funds from the Board for such purposes.
b. Subject to the obligations and conditions set forth in this section, title to all real and
personal property acquired with grant funds, including all equipment and supplies, shall
vest upon acquisition in the Grantee.
18. Grantee's Waiver of Claims and Recourse Against the State: The Grantee agrees to waive all
claims and recourse against the State, its officials, officers, agents, employees, and servants,
including, but not limited to, the right to contribution for loss or damage to persons or property
arising out of, resulting from, or in any way connected with or incident to this Agreement. This
waiver extends to any loss incurred attributable to any activity undertaken or omitted pursuant to
this Agreement or any product, structure or condition created pursuant to, or as a result of, this
Agreement.
Version 7/00 Chapter 2 - Exhibit A - Page 3
26. Americans With Disabilities Act: The Grantee assures the State that it complies with the
Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of.
disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42
U.S.C. 12101 et seq.)
27. Drug -Free Workplace Certification:
a. By signing this Agreement, the Grantee certifies under penalty of perjury to be in
compliance with California Government Code Section 8355 in matters relating to
providing a drug-free workplace. The person signing this Agreement on behalf of the
Grantee swears that he or she is authorized to legally bind the Grantee to this
certification and makes this certification under penalty of perjury under the laws of the
State of California.
b. As required by California Government Code Section 8355, the Grantee agrees to:
(1) Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession or use of a controlled substance is prohibited and
specifying actions that will be taken against employees for violations.
(2) Establish a drug-free awareness program to inform employees about all of the
following: (a) the dangers of drug abuse in the workplace, (b) the Grantee's
policy of maintaining a drug-free workplace, (c) any available counseling,
rehabilitation, and employee assistance programs, and (d) penalties that may be
imposed upon employees for drug abuse violations.
(3) Require that each employee who works on the grant: (a) receive a copy of the
drug-free policy statement of the Grantee, and (b) agree to abide by the terms of
such statement as a condition of employment on the grant.
28. National Labor Relations Board Certcation: By signing this Agreement, the Grantee certifies
under penalty of perjury that no more than one final unappealable finding of contempt of court by
a federal court has been issued against the Grantee within the immediately preceding two-year
period because of the Grantee's failure to comply with an order of a federal court which orders
the Grantee to comply with an order of the National Labor Relations Board. (Not applicable to
public entities.)
29. Child Support Compliance Act: For any agreement in excess of $100,000, the Grantee
acknowledges that:
a. The Grantee recognizes the importance of child and family support obligations and shall
fully comply with all applicable state and federal laws relafing to child and family support
enforcement, including, but not limited to, disclosure of information and compliance with
earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of
Part 5 of Division 9 of the Family Code; and
b. The Grantee, to the best of its knowledge is fully complying with the earnings assignment
orders of all employees and is providing the names of all new employees to the New Hire
Registry maintained by the California Employment Development Department.
30. Air or Water Pollution Violation: Under the State laws, the Grantee shall not be: (1) in violation of
any order or resolution not subject to review promulgated by the State Air Resources Board or an
air pollution control district; (2) subject to cease and desist order not subject to review issued
pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or
discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law
relating to air or water pollution.
31. Conflict of Interest: The Grantee needs to be aware of the following provisions regarding current
or former state employees. If the Grantee has any questions on the status of any person
rendering services or involved with this Agreement, the Board must be contacted immediately for
clarification.
Version 7A0 Chapter 2 - Exhibit A - Page 5
37. Force Majeure: Neither the Board nor the Grantee, its contractors, vendors or subcontractors, if
any, shall be responsible hereunder for any delay, default or nonperformance of this Agreement,
to the extent that such delay, default or nonperformance is caused by an act of God, weather,
accident, labor strike, fire, explosion, riot, war, rebellion, sabotage or flood, or other contingencies
unforeseen by the Board or the Grantee, its contractors, vendors or subcontractors and beyond
the reasonable control of such party.
38. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless
made in writing, signed by the parties, and approved as required. No oral understanding or
Agreement not incorporated in the Agreement is binding on any of the parties.
39. Time is of the essence: Time is of the essence of this Agreement.
40. Unenforceable Provision: In the event that any provision of this Agreement is unenforceable or
held to be unenforceable, then the parties agree that all other provisions of this Agreement have
force and effect and shall not be affected thereby.
41. Communications: All communications from the Grantee to the Board shall be directed to the
Grantee's assigned Grant Manager, California Integrated Waste Management Board, Used Oil
Grant Program, 1001 "1" Street— MS 21, PO Box 4025, Sacramento, CA 958124025. All
notices required by this Agreement shall be given in writing and sent by prepaid mail, by personal
delivery or by FAX followed by prepaid mail or personal delivery.
42. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with
respect to the subject hereof and, together with all attachments hereto, contains the entire
agreement of the parties.
Vetsim 7/00 Chapter 2 - Exhibit A - Page 7
1Nr'URMATiUN ITEM
IV. A
M
H
Ke
Azusa Utility Board Meeting
October 22, 2001
S .
Presented by: Bob Tang
1 1v
j
P fi. 15'
I ' AfN�is' •}{•
Power Resources Division Monthly
Report
• Power consumption comparison
• Wholesale market trend
• Power resource budget update
• Current Events
♦ ori i a � F t. .. F F'y
1
JAN_.._.__.
FEB
MAR
�. APR
WHOLESALE ELECTRICRY SPOT MARKET PRICES IN CALIFORNIq
-
GRY Of AZUSA ENERGY CONSUMPTION COMPARISON
A f AVERAGE AVERAGE
VERNGEAK
MOWN-
..._ i - -
__._ _ -____ __T
Fy 0]O1 FY01-02
EN
PERCENT
LHANGE1053%
�-
FEB 01 E214 j__ ,,,
im
24- 1 21$2/
$123
y
ANG2938
1 22.9W
12A9%
iF
SEP -,_J
2] 123 , _ RI�l2
_ __ _ -8.1 ]%:
,_
AUG 01 j-- E52
JAN_.._.__.
FEB
MAR
�. APR
WHOLESALE ELECTRICRY SPOT MARKET PRICES IN CALIFORNIq
`�1 WHOLESALE ELECTRICRY SPOT MARKET PRICES IN CALIFORNW
_ }
A f AVERAGE AVERAGE
VERNGEAK
MONiH ON ICE I OFFAVERAGEPRICE
JAN01 $2081 _
$124;
�-
FEB 01 E214 j__ ,,,
5144 1
MAR91 $220;
$123
APROI
$2111
MA101
Y01 -- E251
.$
79
JUN01 E88
$31-I
I -
JUL 01 f87
E36
,_
AUG 01 j-- E52
$27;
SEPO1 $29 �
$19'
O011) '--- $25'
CT
f15
--..._-____ i_..... ....... .............
'ALL PRICES PISUM
CIOCT Ot PARMLMONM_ .-....
..
WHOLESALE ELECTRICITY FORWARD PRICES IN CALIFORNIA_
--�_
-
PERCEW I
MONTH }ONPEAKPRICE(iN15N1):0NPEAKPRICE(09/12I01)
CHANCE
CY03 I S42. $42
NOCHANGEi
I- -
-ALL PFJCES IN yMWH
'
Spot wholesale prices continue to decline. Forward prices have somewhat stabilized.
11A
Power Resource Cost Accounting
FY '01-'02 ^ . ^-
m _ rn ---" -- �x
iRAN� 5510N 'Y��
MONTH DONIRAOIS PUClNSES SE M0E 0.�Sxs DSPA9p8NG W COsxs I+FVEMW LCG
am
AA 01 9501%51� x141574N 148186x0 685D150 _Ie/XIS &%9.srzi5 (B.In IM00j 81219._.15
AUC Ott %2181511 810.1,5x400_.. 148/56x0 ...100[0000 171ma 9MH 49 140x60%00x1 5.9@182/9
SEP Otn 851141x1 x]t&1%.x5 148456x0 ,Ma 8 16 2165 21 (4899,TT1561 ]B1d311.m
- - _-
,_-100@0@ -17
- -- - - _
OEC Ot
- -
FEe @ -- ---
MAR @
LL
NAY@._ - -.- —
ul,
TOTAL 22%9,521% 52t16B %1. D1 24]9,15210 $MMIM SS9.SRM R8,x85,W]M (i16,MO%50' 26M1 M,
l
jLC6TwHgF5.4E IFVENIES plE iO SAN,A1W 0UlAGE MIC4Mf 1O2d „e -mu
LOSTWHIXESAIE PEVENUES DUE TO SMIJMN OUFAGE M1pMT1O26011,BH
-('1 __-_
(�) iMDL1.UES SCWA LONG IEPoA CONOUCfSANJ PASAOENA 0p0MLT -.-__
m M4LT SALLSHO6 EPoI PUG MS FOF IEOGwG ANO LMO&OANONG PDl805ES
_ - (J� rviIDES AIL SXOftf TEAM AND LONG IPANSA955DN CONiRlCTO0s15
(4�_CO5T5 d45NGE0 BY CALFORBA MDEPEN)EM sYsfEN OPEMTORFIXi sYsx fELW61m FUNOIgNs
_.-_W7 NQLDES CO515 FOR SClD:OWNG AND OLSPATd4NG OF EIFCIIBGIY �
�
-...-rei sw av pl.-::.xrlra.Ma+t9 . r= I .........
m wxo1ESAle Mvt=xuES GEwvEG FFroN SA1Fsa Eu�ss PoxEA i I
_pFFEFENCE Of PID I __— �—
�
M=• z1
4 b.s
Current Events
h
C�y
pix
3
Current Events
SCE and California PUC reached a settlement in
order to return SCE to credit -worthiness. SCE
will be allowed to freeze its retail rates through the
end of 2003 to collect enough money to pay its
debts.
• FERC indicated that it will change its price
policy prior to this winter season.
Fasten your seat belt, and try to enjoy the w.
ride! i t
El
AZUSA LIGHT 8, WATER
BILLING REPORT SEPTEMBER 2001
IH
H
L=1
3
Number of
Sep 2001
Sep 2001
Number of
Sep 2000
Sep 2000
2001-02
ear To Date
-I'
Customer s
Accounts
KwhICCF
Billina I
I Accountssu
tlo
KWNCCF
ill
aum tlo
KwI 2Fj
Electric
Small business G-1
Medium business G•2
Lerpe business (f.O.U.
Street LI hts
Outdoor LI hts
Municipal Accounts
Total Commercial
Residential
Fuel Cost Adustment
Total Electric
1.094
275
33
10
24
147
1,583
13,701676614.75
15,284
1.370,756
4,705,831
7 319 676
3482
4 074
1,017,571
14,421,390
21,452,725$2,261,722.38
•�
$154.608.71
447 083.17
686 590.64
679.36
585.70
79.514.rA
$1369062.22
216 5 '•
1 1,075
1 287
34
10
24
39
1569
33
14 946
1803 331
5 768 593
9 362 048
3A82
3,514
0 6
18,006994
83 7375
26.324,369
204 793.56
523 378.14
883 855.77
679.18
510.20
7
$1680322.60
$2495.12434
14 327 108
20,972 081
10,446
12,222
2
43570727
9
64,308,566
$5513.801.23
1.3-46 262.70
1985115.59
2038.08
1,757.1
25559 1.76
$4147566.48
1999215.89
21604 5.41
$6,362 827.88
BI
29 887.17
30156.45
$84.599.80
Azusa C' Water
Residential
Commerclal
Fire Detector Line
Industrial
Municipal Accounts
Go" Course
Total City Water
9,03
810
142
220
130
1
10 340
219,958
68334
87
48567
16.556
12.11W
366 308
$347,849.00
118029.52
10 099.52
71435.92
18061.21
13.108.57••
$578.583.74
8932
799
139
216
I 111
1
10,198
234801
65885
130
60014
14089
13897
408,616
353 435.02
108357.53
9 492.29
108729.60
20285.71
13,773.31412
615 073.46
653 941
206289
296
169893
48.064
1.125.093
$1,034.973.84,
354668.96
30 326.37
245943.75
57347.03
1 764 526.
Azusa Valley Water
Residential
Commercial
Fire Detector Line
7,503
696
118
346
108 089
24
$492,880.85
154 202.44
5,888.03
7,466
700
113
372 122
120 855
4
505 972.80
165 038.37 '•
5.486.351 '
1,018
346,884
55
1,450,645.01
494 877.10
18 301.58
Industrial
31
30,857
39848.37 •'
31
31048
38892.01
88.190
114272.10
Public Authority3
90,677,928
76 2
7.53
94 337.2
Total AV Water
553 554
$783.597,61.
8 439
600 269
$813,337.06
1,674M
2 372 233.04
CITYIAV WATER TOTAL
919,562
1 362 181.35
18,637
1 008 885$1,428,410.52
2,799.697
$4,138,759.94
TOTAL ELECTRICIWATE
3653770.90
3953691.31
$10584187.62
P13600
Sew
Residential
Commercial
Industrial
$67637.48
16897.08
4498.75
13453
1854
220
66606.32
17855.86
8409.48
$200745.80
51425.74
15050.00
Car Wash 6 t_aun
Total Sewer
14
15.701
421.03 "
$89,454.32
_tel324.96
15,538
$90,996.62
1,148.06
$268369.60
Residential Rubbish
13530
$201453.59
13,379
$172614.21
$597080.52
-GRAND TOTAL BILLING
$3,9",678.81
K217,302.114
11 449 637.74
Mnt. Assessments
10552.82
_ _
9,353.1
$31.464.W
State Surcherpa_
____
$4,321.29
---
--_-%146836.36
Elac. Users Tax
188192.29
Water User's Tax
"
M$334
Total Usees Tax
114. 15.04
Se 01-kelportCompleted 10/152001 S. A4
IH
H
L=1
3
��' - Azusa Utility Board Meeting
October 22, 2001
Presented by: Bob Tang
AZUSA
LIGHT & WATER
.,
Power Resources Division Monthly
Report
• Power consumption comparison
• Wholesale market trend
• Power resource budget update
• .: Current tEvents
. .3-
.
y
� l
m
�
r
ri �n�
uA .a' h. t''i., "R.4b�;� h
_ ; �5 i. '��w.
*.yfi'&`cr'-.�.
J
-------
CITY
OF AZUSA ENERGYCONSUMPTION
-- ------------------- -------
COMPARISON __-..._._
_.
I...;
- PERCENT
MONTH
FY00-01
FY01-02 CHANGE
JUL
( 24 058 ,,
Gl 514 . 0.53 i°
AUG
26 239
22 908 12.69%
_. SEP
- 23123
21 242 $.13%
OCT
_ _
----.-- - ------
-
--------------- -.
__. -
- _DEC__
.......
- ..... -
-------- .._--------------------------- -_.... ------------
i..---- ------------------------ -_...------- ...... ................... .
_............------------ .................................:,.................._.... ---------
----------------------------� -- ------ ------ ----- - --- --- ',........_----------...... .-
T
PEAK DEMAND IN ---- .. ---- --- ---- -------------
Noticeable
- Noticeable demand and energy reductions since the beginning of this year
I
.._.------------------------------ ___---------- -------------------------------------- ...-------------- -------------------------- '------ ---_.
WHOLESALE ELECTRICITY SPOT MARKET PRICES IN CALIFORNIA
•
WHOLESALE ELECTRICITY
--------------------------- -- -- -
------------- --
MONTH
SPOT MARKET PRICES
-------- -- - - - - - --- ----- ----....-
ERAGE
----- .. AV-- --
ON PEAK PRICE
IN CALIFORNIA - --:
---
AVE RAGE
_ - -
OFF PEAK PRICE
JAN 01
$208._..._
.. $124..
- --
FEB 01
$214
.............. $144 .
MAR 01
............................
$220
--------------- ............. $123'
.................._-
APR 01
-
$211.............
.... - ................... .._.. $101.
----------------------
MAY01._._
- ...................
$251......_....._........
-..._._.. -$79
.............-
$86
... ... ..... $31
JUL 01
$67
$36
- -AUG 01
$52
$27
SEP 01
$29
- - .. ............ ..
-
OCT 01 O
( $25
$15
ALL PRICES IN
(") OCT 01 PARTIAL MONTH
_ ______ _ _......---------*----------- -------------- ----- ---------.........._..._.._.
WHOLESALE ELECTRICITY FORWARD PRICES IN CALIFORNIA
�- _............------------------..._--- -----------------------
-
-------------------- --------- --........... ..................._.....---- __. ------ ._....._...---------------------
........................................... ......... ............. . ............................................PERCENT __
MONTH ON PEAK PRICE (10/15/01) 1 ON PEAK PRICE (09/17/01) CHANGE
CY02 $37 $40 7.79%
--...................................................... .................................. ...........................------------------------
CY03 $42 $42 NO CHANGE
................................................
ALL PRICES IN $/MWH
- - - . _.. - --' -... co - --- - - ------------- ----------- ----------- ------------ - ---- ------ - --'
t wholesale prices ntinue to decline. Forward prices have somewhat stabilized.
Power Resource Cost Accounting
FY'01_'02 ._ f
(1) (2) (3) (4) (5)
(6) (7) (8)
MONTH
JUL
LONGTERM SHORTTERM TRANSMISSION ANCILLARY SCHEDULING
CONTRACTS PURCHASES COSTS SERVICE COSTS DISPATCHING COSTS
953,195.97 7,805,974.29 146,450.70 65,501.50 18,450.29
952,170.51 8,143,574.00 146,450.70 100,000.00 17,060.28
954,155.47 7,219,438.75 146,450.70 100,000.00 17,060.28
TOTAL WHOLESALE NET
COSTS REVENUES COSTS
8,989,572.75 (8,177,144.00) 812,428.75
9,359,255.49 (4,070,093.00) 5,289,162.49
8,437,105.20 (4,622,773.50) 3,814,331.70
JAN 02
FEB 02
-
MAR 02
APR 02
MAY 02
JUN 02
TOTAL
$2,859,521.95 $23,168,987.04 $439,352.10 $265,501.50 $52,570.85
$26,785,933.44 ($16,870,010.50) $9,915,922.94
(')
LOST WHOLESALE REVENUES DUE TO SAN JUAN OUTAGE AMOUNT TO $4,416,670.
(•')
LOST WHOLESALE REVENUES DUE TO SAN JUAN OUTAGE AMOUNT TO $3,011,924.
(1)
INCLUDES SCPPA LONG TERM CONTRACTS AND PASADENA CONTRACT
(2)
INCLUDES ALL SHORT TERM PURCHASES FOR HEDGING AND LOAD BALANCING PURPOSES
(3)
INCLUDES ALL SHORT TERM AND LONG TRANSMISSION CONTRACT COSTS
(4)
COSTS CHARGED BY CALIFORNIA INDEPENDENT SYSTEM OPERATOR FOR SYSTEM RELIABILITY FUNCTIONS
(5)
INCLUDES COSTS FOR SCHEDULING AND DISPATCHING OF ELECTRICfTY
(6)
(7)
SUM OF (1) THROUGH (5)
WHOLESALE REVENUES DERIVED FROM SALES OF EXCESS POWER
(8)
1 DIFFERENCE OF (6) AND (7).
4
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AZUSA
LIGHT l WATER
INFORMATIONAL ITEM
IV. C
TO HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIESS'1
DATE: OCTOBER 22, 2001
SUBJECT: PROJECT UPDATE ON SECOND ELECTRIC SUBSTATION
BACKGROUND
On September 5, 2000, the City Council authorized staff to submit a written offer to property
owner at 1 160 West Gladstone Avenue and negotiate purchase of the property for the purpose
of building a second substation. Said offer was conditioned upon the City satisfying certain
requirements as part of due diligence, including compliance with provisions of California
Environmental Quality Act (CEQA Process).
A second substation is needed at this point to meet the needs of our growing customer base and
to improve system reliability. The substation project was initially introduced at a public workshop
held at Mountain View Elementary School on June 23, 1999, and was further discussed at a
special City Council meeting on September 7, 1999. At that time, the original project application
with the City's Planning Division was put on hold, and pursuant to City Council directive, staff
examined several suitable sites and identified the current site at 1 160 West Gladstone Avenue.
Site selection, property purchase negotiations, and preparation of environmental documents have
been lengthy, however, progress has been made and is summarized below, along with the next
steps.
SUMMARY
1) The proposed electric substation project at 1 160 West Gladstone Avenue is located within
the M-2 (general manufacturing) zone of the City of Azusa, away from the residential community.
Legally permitted uses include various manufacturing facilities as well as heavy industrial uses.
This property is suitable in size and configuration for the proposed substation project. A draft
Initial Study, Environmental Checklist and Mitigated Negative Declaration document for this
project was prepared and completed on July 9, 2001. This environmental document is available
and is currently being circulated to other governing agencies for review & comments.
October 22,2001
(page 2 of 2)
2) Southern California Edison (Edison) completed on October 1, 2001, their Method of Service
Study for the new substation in City of Azusa. Edison proposes to utilize their existing overhead
power line rights-of-way along Gladstone Avenue and rebuild their existing 66kV high voltage
lines to provide transmission service at new substation. It is estimated that this work could take
12 to 16 months following execution of an agreement with Edison. This arrangement is beneficial
in terms of cost of transmission lines and avoids securing & permitting new rights-of-way for
Edison's lines.
3) Based on preliminary figures as of October 2001, the total cost of substation project is
estimated at $5.95 million. The major components of this initial cost estimate covers land
acquisition, Edison's 66kV high voltage power lines, substation electrical equipment, site
improvements and associated project development costs. A land acquisition and substation
construction reserve will be used to fund for this project.
NEXT STEPS
Staff intends to re -submit this project next month before the City's Planning Commission for
approval of substation project at 1 160 West Gladstone Avenue. Upon favorable consideration
and approval by City's Planning Commission, staff will finalize site acquisition and secure the
property from owner. Staff intends to bring back to Azusa Utility Board and City Council for
ratification of the acquisition when all requirements have been fully complied with by buyer and
seller. Afterwards, arrangement will be made to vacate property and begin with initial site
improvements. Substation design and engineering will also commence.
Prepared by: F. Langit, Jr., PE, Electrical Engineer
10/1"/ C:lsubsfadon.wpd
INFORMATIONAL ITEM
IV. D
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES
DATE: OCTOBER 22, 2001
SUBJECT: REPORT ON PRELIMINARY ENERGY ASSESSMENT OF CITY FACILITIES
CONDUCTED BY PLANERGY INTERNATIONAL
In May 2001, the City approved a proposal by Planergy International to conduct an energy
assessment of all City facilities to see what could be done to increase the energy efficiency of
our municipal buildings.
PRELIMINARY ENERGY ASSESSMENT
Planergy International inspected the City Hall, Civic Auditorium, West Wing, Library, Police
Department, Senior Center, Woman's Club, Water Yard, City Corporate Yard, Transit Facility,
Headstart, Recreation Center, Aquatic Center, Light and Water Building, Northside Park and
Gladstone Park, and then formulated a number of recommendations which are summarized in
the attached table from the Preliminary Energy Assessment (EXHIBIT A). These
recommendations include changes in lighting, automated energy management systems
(EMS), heating -ventilation and air conditioning (HVAC systems), windows, and other
miscellaneous items.
PRIORITY PROJECTS
Light and Water staff have reviewed Planergy's report together with the City's air conditioning
maintenance contractor, Air Ex, and have sought to identify priority projects that could be
funded within the public benefit program budget of $300,000 over the next year. Staff have
prioritized these projects into three tiers (Exhibit B) based on a review of Planergy's report:
Tier 1- Projects with the fastest payback period—less than 8 years
Tier 2- Projects which offset general fund capital outlays in the next couple
years
Tier 3- Projects which make use of renewable energy sources and outside
funding, and would have some public profile
R
Each Tier, as attached, lists the projects by facility and shows the installation cost for the
project. Installation costs are based on Planergy's estimates and include Planergy's
engineering and project management costs. Tier 4 is also provided as part of Exhibit B to
explain why particular energy conservation measures that were identified by Planergy were
not selected by City staff.
COMPREHENSIVE ENERGY ANALYSIS
Planergy is obligated under existing scope of work to complete a Comprehensive Energy
Analysis (CEA) of those energy conservation measures identified in the Preliminary Energy
Assessment. Through the CEA, Planergy will more definitively specify the type of equipment
targeted for replacement, and the equipment which will replace it. Further, the energy
savings will be estimated in more detail for the proposed changes. This information will be
useful in justifying work to be undertaken.
NEXT STEPS
Staff will work with Planergy to complete the CEA, and then come back to the Board for
approval of a final list of projects to be undertaken by the City along with arrangements on
how the installations and retrofits will be accomplished. This may involve approval of a
"turnkey contract" with Planergy to oversee installation, including engineering and project
management services.
EXIHIBITS:
A. Table from Preliminary Energy Assessment
B. City Staff Proposed Projects—Prioritized in Tiers
Report Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities
WIMP�'i�r=1
The following summary illustrates all the measures that were investigated with the approach to
maximize savings. The result, a projected 34% energy reduction.
7
&avfnw
O&A W
eavlrtgs
butsDsd
CWHM
Electric
GAS
-O&M
Payback
Potential ticarades .. ... ... . . . .. :..IAWI
`.-,-.
IkN7i1 �%
RMrnts)
Price `-
Repair
Savings
SsNnge
Sayings..`_
hDIV101:
I City Kell
SD
-
-
MON/p
Lights
1.0
1200
$1,701
132
-
$170
5.6
'EMS
45.000
S90,644
4,950
-
S12.DOO
5.3
NSD
17,484
$8,941
1,923
-
$10D
3.4
""HVAC
29,411
593,910
540.0003Z35
-
$1.000
12.7
New Winoms
27.559
551,038
SO
3,031
-
10
16.8
2 CityLibrary
sin
-
-
OMAN
-LIgMs
737
$783
81
-
$78
4.9
-EMS
43,205
1,488
113.827
4,753
1,796
4.7
New Windows
20,981
149
$50256
iD
2.308
179
202
New HVAC
26,693
536.747
$15.000
2.936
-
$250
BA
3 Police Dept
$0
-
-
NWAN
-Lights
2.5
16.250
St7,013
1,788
-
$1.701
4.9
EMS
107,000
1.200
$197,348
11.770
1,440
53.000
12.2
New HVAC (small systems)
66,500
150
$103,437
$5.000
7.315
180
13.1
- New HVAC (mu atone VAVs)
42,000
150
574,858
$15,000
4,820
180
125
New Solar Water Heater
4.500
547,636
-
5,400
6A
New Wirvtows
33.500
400
557.843
SO
3.685
480
13.9
4 Senior Center
sin
-
-
111gVI01
Lights
3.8
6.750
SWATS
743
-
$2.000
7.4
EMS
45.000
400
5703,437
4,950
480
11,000
16.1
New Solar Water Neater
1.750
534,025
5o
-
2,100
162
New HVAC (small "am$)
42.000
$111.603
$50.000
4.620
-
13.3
New Windows
15.000
150
$37,428
sin
1,850
100
20.5
5 Azusa Womens Club
sin
-
-
#W)m
no HVAC ECMs (law energy usage bldg)
$0
$20.000
-
-
So
sma
6 Water Maint. Yard
$0
-
-
001VR6
-Lights
0.5
1,100
$1,021
121
-
S75
52
EMS
12.000
150
$23,818
1.320
ISO
15.9
-HVAC Modifications
0.0
6.500
$8,125
715
-
8.6
7 City Corporate Yard
50
-
-
OON101
Lights
1.8
3.600
$6.125
396
-
$612
9.1
Naw WAC
3.0
12.000
527.220
510.000
1,320
-
$250
11A
EMS
25,000
500
$47,638
2.750
600
142
8 Transit Facility
$O
-
-
ODNI01
-Lights
0.5
1.000
$1.021
110
-
S102
4.8
EMS
12,000
150
$23,818
1,320
190
15.9
9 Headstst
sin
-
NOD1@
-Lights
10.5
21,D00
$18.374
2,310
-
$2.301
3.9
EMS
20,000
200
540,83/
2.200
240
10.7
New HVAC
9.0
18.000
$40,831
SO
1.980
-
20.6
10 Recreation Center
$0
-
-
ODNOA
EMS
7.560
96
548.997
832
115
51.7
New NVAC(sm8n systems)
14.0
39.000
$74,858
50
429(1
-
17.4
11 Aquatic Center
sin
-
ODN101
EMS
18.000
338,709
1,980
-
19.6
Repipe Boilers
500
1111569
$0
-
600
19.3
New Solar Water Heater
2.700
537,428
50
-
3.240
11.6
12 Light and Water Building
sin
-
-
O(BVRR
-Lights
1.8
3,850
52552
424
-
3256
3.8
EMS
42,500
$81.246
4.675
-
13.1
13 Northalde Park
$0
-
-
sDN)M
no ECMs recpnmended (paybaCka very high)
$0
-
-
sin
sONRB
14 Gladstone Park
sin
-
-
SWIM
M ECMs recommended(paytocks very high)
$0
-
-
SO
OOIV101
15 All Buildings
sin
-
-
ODNAI
Disconnect Water Fountain Coders
5.850
$4.253
641
-
6.6
-Instag Vending Miser
15,529
PAN
1,708
-
$15
4.5
-Modify Controls on CPU&
16.000
50.005
1,760
-
3.9
'Insulate Refrigerant Lines
1.000
$1,021
' -
110
-
9.3
'Repair Leaky AHU door
7.000
$3266
770
-
$150
3.6
sin
ODNRM
Subbbb:+:Y::e!.;:�fi�•r a "i. '3h'Y:---r:..s: .
,.'., .'48J'-?aw 874750-:';:11875
51 ling--
1 000
273
Insew 6:.sesvN-��: ay!*ti fFS.- Avolded Repairs:
tiw sin Incenth e(s):
WG $73.165 - Total Investment:
CEc S12075 Annual S Angs:
Net Payback;
e Recommended (good payback) upgrades are asterisked.
Xcel Energy° 16
PLANERGY IN7rRNANONAL
ID1,1.1�: M
SUMMARY
PROPOSED POTENTIAL PROJECTS
INSTALLATION PAYBACK
TIER
DESCRIPTION
COSTS
YEARS
1
Fastest Payback
$92,665
5.3
2
Avoiding GF Capital Outlays
$206,512
9.2
3
Renewables
$71,453
13.4
Total $370,630
S
I
TIER 1 PROJECTS
FASTEST PAYBACK
EQUIPMENT FACILITY
INSTALLED
ANNUAL
PAYBACK
Modify CPUs
COST
SAVINGS
YEARS
LIGHTING
$3,194
$787
4.1
City Hall
$1,701
$279
6.1
Police
$17,013
$3,180
5.4
Sr. Center
$20,415
$2,614
7.8
Water Yard
$1,021
$175
5.8
City Yard
$6,125
$940
6.5
Transit
$1,021
$193
5.3
Headstart
$18,374
$4,283
4.3
Light & Water
$2,552
$605
4.2
Subtotal
$68,222
$12,269
5.6
VARIABLE SPEED DRIVE
City Hall $6,941 $1,692 4.1
ALL BUILDINGS
Vending Misers
$7,653
$1,429
5.4
Modify CPUs
$6,655
$1,456
4.6
Repair Leaky AHU Doors
$3,194
$787
4.1
Subtotal
$17,502
$3,672
4.8
Total
$92,665
$17,633
5.3
f
= r
TIER 2 PROJECTS
AVOIDING GENERAL FUND CAPITAL OUTLAYS
AVOIDED
HVAC
INSTALLED
CAPITAL
ANNUAL
PAYBACK
PRIORITY
FACILITY
UNITS
COST
COSTS
SAVINGS
YEARS
1
Sr. Center
12
$99,126
$60,000
$3,823
10.2
2
City Hall -Complex
10
$82,605
$50,000
$3,677
8.9
3
City Yard
3
$24,781
$15,000
$1,342
7.3
Total
25
$206,512
$125,000
$8,842
9.2
I
TIER 3 PROJECTS
RENEWABLE RESOURCES W/OUTSIDE FUNDING
INSTALLED
OUTSIDE
ANNUAL
PAYBACK
FACILITY
EQUIPMENT
COST
FUNDING
SAVINGS
YEARS
Sr. Center
Solar Water Heater
$34,025
TBD
$2,100
16.2
Aquatic Center
Solar Water Heater
$37,428
TBD
$3,240
11.6
TOTAL
$71,453
$0
$5,340
13.4
TIER 4 PROJECTS
NOT SELECTED & REASON WHY
REASON
FACILITY
EQUIPMENT
NOT SELECTED
City Hall
EMS
Not likely to be supported by staff
Windows
Payback poor
Library
Lights
New Library decision pending
EMS
Payback poor
Windows
Payback poor
HVAC
New Library decision pending
Police
EMS
Project exceeds budget
New HVAC-sm units
Exceeds budget
New HVAC-VAVs
Exceeds budget
Solar Water Heater
Payback poor/low community profile
Windows
Payback poor
Sr Center
EMS
Payback poor
Windows
Payback poor
Woman's Club
HVAC
Exceeds budget
Water Yard
EMS
Payback poor
HVAC
Payback poor
Corporate Yard
EMS
Payback poor
Transit Facility
EMS
Payback poor
Headstart
EMS
Payback poor
HVAC
Payback poor
Recreation Center
EMS
Payback poor
HVAC
Exceeds budget
Aquatic Center
EMS
Payback poor
Repipe Boilers
Payback poor
Light & Water
EMS
Payback poor
All Bldgs
Water Fountain Coolers
Not much energy savings, unpopular
Insulate Refrigerant Lines
Payback poor
DIRECTORS' ITEM
V. A
Utility Board Technology Policy
Under the technology allowance, any member of the Utility Board may request the purchase of
telecommunication or information technology that would be useful to the performance of their duties
(for example, desk, portable or handheld computers and peripherals, phones, software, digital cameras,
DSL, Cable Modem Service, Cell phones, additional phone lines in the home for internet access, etc.)
6rsonal business.4,DSL, Cell phones and Cable Modem service will be looked at as a 24 month cost
that will be applied to the allowance. 4
All submittals for reimbursement or requests for purchase shall be made through the City Information
Technology Manager. The City Information Technology Manager will ensure the purchase falls within
these guidelines. All documents for reimbursement or purchase will be submitted, with appropriate
documentation, to the Finance department for processing. The City IT Division will maintain records of
item purchased and paid for or reimbursed. Copies of all records will be also forwarded to the LB.W for
tracking.
Council/Board members are entitled to $7,200 every two years for technology allowance. Once
purchases are approved by the City IT Manager or the City Manager, the member may either purchase
the item themselves then submit receipt to the IT Division for reimbursement processing, or request
that it be purchased by the City under the City's purchasing policies by the City's Purchasing Division via
the City's IT Division. Such equipment usually becomes obsolete, or otherwise outdated, over a short
period of time. As a result, it is not likely that the City would have a cost-efficient use for equipment
that is replaced or no longer used by the member in connection with his or her duties. Therefore, the
member may make the determination to keep such equipment or return it to the City.
City MIS staff will assist in maintaining purchased equipment including PC's and peripheral equipment
during regular working hours Mon-Thurs 7:00 am — 5:30 pm by either having the equipment brought to
MIS staff or via a house call if necessary. If the device or item is not identified in the SLA as supported
hardware and software (please see City's Service Level Agreement for supported hardware and
software products) adequate support contracts shall be made part of the purchase and charged against
the Technology Allowance. MIS shall endeavor to be responsive to these requests in a timely manner,
recognizing the primacy of supporting existing City operations.
The member may ask for City MIS support in researching the best model. All pricing and vendor
recommendations should go through the Purchasing Division. MIS and the Purchasing Division shall
endeavor to be responsive to these requests in a timely manner, recognizing the primacy of supporting
existing city operations.
72,111