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HomeMy WebLinkAbout25694AGENDA REGULAR MEETING OF AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL AZUSA LIGHT & WATER MONDAY, NOVEMBER 26, 2001 729 N. AZUSA AVENUE 6:30 PM AZUSA, CA 91702 I. Public Participation IL Consent Calendar A. Minutes. Recommendation: Approve minutes of regular meeting of October 22, 2001, as written. B. Purchase of Hydraulic Digger Derrick Truck Recommendation: Authorize purchase of a 60 -foot Hydraulic Digger Derrick Truck from Pacific Utility Equipment Company of Ontario, California, in amount of $184,990. C. Specifications for 34 Electric Reactive Meters Recommendation: Approve specifications for purchase of 34 Electric Reactive Meters and authorize the City Clerk to advertise for bids. D. Notice of Completion of Underground Electric System Accept Project No. LD2001-4 and direct City Clerk's Office to execute Notice of Completion and have same recorded in the Office of the Los Angeles County Recorder. E. Smart Garden Workshops and Compost Bin Purchase Recommendation: Participate in Smart Garden Workshops sponsored by Los Angeles County and authorize purchase of compost bins in amount not to exceed $5,000, to be given to Azusa residents that attend workshops. F. School Recycling Contest Recommendation: Approve of recycling contest for schools to provide cash prizes totaling $700. G. Contribution to Canyon City Skate Park Recommendation: Approve appropriation of $5,000 from Azusa Light & Water retained earnings towards construction of Azusa Canyon City Skate Park. H. Letter to USDA Forest Service regarding Forest Plan Update Recommendation: Approve of letter to USDA Forest Service requesting that Forest Plan be updated to discontinue permitted use of San Gabriel River floodplain by offroad recreational vehicles. Water Main Replacement Recommendation: Approve of bid specifications for Water Main Replacement Project W-170, and authorize City Clerk to advertise for bids. Ill. Action Items: A. Amendment of Public Benefits Program Budget Recommendation: Approve amendment of Public Benefits Program Budget in amount of $141,960 with proceeds from SB 5X. IV. Staff Report/Communications D. Monthly Power Resources Update E. Monthly Billing Report for October 2001 F. After -Hours Service Reconnection Practice G. Department Budget for FY 2001-2002 H. December Board Meeting Date V. Directors' Comments/Discussions VI. Closed Session A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property: Potential Lease of Water Rights Negotiator: Joseph F. Hsu, Director of Utilities Negotiating Parties: David Allen Under Negotiation: Lease Payments and Terms of Payment VII. Adjournment Reembolsos para Cambiar el Aire Acondicionado IN .1, Reembolsos en Efectivo EI programa de reembolsos de hasta $250 esta abierto a los habitantes de Azusa que compren un aire acondicionado de, recambio con la etiqueta ENERGY STAR y con una medida SEER de 12.0 o mas entre el 1 de enero, 2001 y el 30 de junio, 2002 ZQue es SEER? SEER, o Indite de Eficiencia Electrica Estacional, es un estandar federal que clasifica la eficiencia de los equipos de aire acondicionado. --Es la cantidad de enfriamiento que produce so equipo de aire acondi- cionado por Cada dolar que se gasta en electricidad. Cuanto mas alto sea el SEER, su unidad sera mas_efi- ciente. Cuanto mas eficiente sea la unidad, usted pagara menos per hacerla funcionar. Reembolsos Medida SEER Incentivo AireAcondicionacb 10.0omas, $50 portonelada AlrekordicionacbCentrl 12.0om5s, $70 pormrdada Como inscribirse La participation en el programa sera considerada. segun el orden de inscription de todos los clientes residenciales de Azusa Light & Water. EI solicitante Bebe: 1. Ser residente de la ciudad de Azusa per to menos durante los 6 meses previos a la inscription a este programa. 2. Comprar on aire acondicionado que califique y con una etiqueta ENERGY STAR entre el 1 de enero, 2001 y el 30 de junio, 2002. 3. Llenar el formulario de Inscription al Programa de Reembolsos y enviarlo junto con las boletas de compra y la etiqueta Energy Star a Azusa Light & Water. Busque esta etiqueta. Reembolsos para la Insulacion de Casa Hasta $250 en Efectivo para La Insulacion de Su Casa r` Los reembolsos de hasta $250 estan abiertos para los habitantes de Azusa que instalen algunas de las opciones de aislamiento para sus casas que se detallan debajo. Como BENEFICIO ADICIONAL, usted podra ahorrar en sus cuentas electricas.. Como inscribirse La participation en el programa sera considerada segun el orden de inscription de todos los clientes residenciales de Azusa Light & Water.. EI solicitante debe: 1. Ser residente de la ciudad de Azusa per to menos durante los 6 meses previos a la inscription a este programa. 2. Compprar una o mas de las medidas que se detal- Ian debajo entre el 1 de enero, 2001 y el 30 de junio, 2002. 3. Llenar el formulario de inscription al programa de reembolsos y enviarlo junto con las boletas de compra y la lista que se encuentra debajo, con las medidas instaladas marcadas con on circulo, a Azusa Light & Water. el M -.w AZUSA LIGHT & .AT FP 729 N. Azusa Ave. • Azusa, CA 91702 (626) 812-5225 e-mail: azusalw.com • Open only to Azusa Light & Water electric customers of record. • Program January 1, 2001 through June 30, 2002 or until program funds are depleted. Rebate Program Application ❑ Refrigerator ❑ Replacement air conditioning ❑ Home Weatherization Complete and mail to Azusa Light & Water. Last Name First Name Initial Address Day Telephone EveningTelephone Azusa Light & Water Account Number e-mail address There are a limited amount of funds for incentives. Applications will be taken until funds are depleted or the programs ends on June 30, 2002 Azusa Light & Water does not endorse or recommend spe- cific brands, products or dealers, nor does it guarantee mate- rial or workmanship. Refrigerator Rebate$ Cash Rebate$ Rebates of $100 are available for Azusa residents who purchase a qualifying refrigerator between January 1, 2001 I� and June 30, 2002 Which refrigerators qualify? Refrigerators 14.3 cubic feet or larger and with a high efficiency ENERGY STAR® label. These products use less electricity than standard units of comparable size. What is ENERGY STAR®? ENERGY STARO is a partnership between the U.S. Dept. Of Energy, the Environmental Protection Agency, product manufacturers, local utilities, and retailers that promote efficient products and educate consumers about the benefits of energy efficiency. How to apply Participation will be on a first come first served basis for all Azusa Light & Water residential electric cus- tomers. An applicant must: I. be a resident of the City of Azusa for at least 6 months prior to applying for this program. 2. purchase a 14.3 cubic foot refrigerator or larger with the ENERGY STAR® label between January 1, 2001 and June 30, 2002. 3. complete Rebate Program application and submit it with receipts of purchase and Energy Star label to Azusa Light & Water. y Look for this label Replacement Air Conditioner Rebate$ Cash Rebate$ Rebates up to $250 are available for . JI Azusa residents who purchase an ENER- GY STAR® replacement air conditioner with a SEER of 10.0 or greater or a cen- tral air system with a SEER of 12.0 or greater between January 1, 2001 and June 30, 2002. A What is ENERGY STAR®? ENERGY STARO is a partnership between the U.S.Dept. of Energy, the Environmental Protection Agency, product manufacturers, local utilities, and retailers that promote efficient products and educate consumers about the benefits of energy efficiency. What is SEER? SEER, Seasonal Energy Efficiency Ratio, is a federal standard for rating the efficiency of air conditioning equipment. It is the amount of cooling your equip- ment delivers for every dollar spent on electricity. The higher the SEER, the more efficient the unit. The more efficient the unit, the lower the operating cost for you. / Rebate$ Measure SEER Incentive Air conditioner 10.0 or greater $50 per ton Central air 12.0 or greater $70 per ton How to apply Participation will be on a first come first served basis for all Azusa Light & Water residential electric cus- tomers. An applicant must: 1. be a resident of the City of Azusa for at least 6 months prior to applying for this program. 2. purchase a qualifying air conditioner with the ENERGY STARO label between January 1, 2001 and June 30, 2002. 3. complete a Rebate Program application and sub- mit it with receipts of purchase and ENERGY STAR® label to Azusa Light & Water. n r California Trail Users Coalition j EDWARD H. WALDHEIM PRESIDENT (818) 247-8778 (800) 339-2097 ext. 215 Fax (818) 957-4435 e-mail: EdWaldheim@aol.com 3550 Foothill Blvd. • Glendale, CA 91214 I CO RVA CALIFORNIA OFF ROAD VEHICLE ASSOCIATION, INC. www.corV..org EDWARD H. WALDHEIM President I 3550 Foothill Boulevard, (818) 247-8778 FAX (818) 957-4435 Glendale, Califomia 91214 (800) 339-2097 x215 e-mail: ed0corva.org (800) 42-CORVA Ext. 215 D 47 D QD� Q Q 4 6 4 p. Q Q r O T• � Q, G T. Maintenance t 11111:10111,110ill. ikL r `EDWARD H. WALDHEIM''� 1 ■ President ? 3550EoahlpBhd�•CdendcleGA9121,4•$18247$778• 81 8 957 4435 n CD1lomic 180O3*3,9 7H• Ou1sIe daVfdrnia 18004232639 —• wwv,1J�IHamtenonce:iom � � � � � r CONSENT ITEM II. A. CITY OF AZUSA MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND THE REGULAR MEETING OF THE AZUSA UTILITY BOARD MONDAY, OCTOBER 22, 2001 - 6:30 P.M. The City Council of the City of Azusa met in Special session, jointly with the Board members of the Utility Board regular meeting, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Mayor Pro -Tem Chagnon noted that she may have to leave early and requested that Chagnon Councilmember Stanford Chair comment Councilmember Stanford called the meeting to order. ROLL CALL PRESENT: COUNCILMEMBERS: STANFORD, HARDISON, CHAGNON, ROCHA, ABSENT: COUNCILMEMBERS: MADRID ALSO PRESENT: CityAttorney Ferre, City Manager Cole, Assistant to the Director of Utilities Kalscheuer, Assistant Director Customer Care Vanca, Assistant Director of Resource Management Tang, Assistant Director of Electric Operations Ramirez, Electrical Engineer Langit, Utility Information Services Manager Morningstar, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation None. Cali to Order Roll Call Also Present Pub Part None The CONSENT CALENDAR consisting of Item II -A through II -E, were approved by motion of Consent Cal. Councilmember Rocha, seconded by Councilmember Chagnon, and unanimously carried, with Approved, E the exception of item 11-E, which was considered under the Special Call portion of the Agenda. Spec Call A. The minutes of the regular meeting of September 24, 2001, were approved as written. Min appvd " B. Authorization was given to pay Ontario Refrigeration up to $15,000 for emergency repairs Pay Ontario to the Light and Water building's air handler unit. Refrigeration. C. Specifications for a 60 -foot Sheave Height Hydraulic Digger Derrick (Boom Truck) were Specs Boom approved and the City Clerk was authorized to advertise for bids. Truck D. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING Res. 01-C120 THE SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING STREET Amend LIGHTING SERVICES SUPPLIED AND MAINTAINED BY AZUSA LIGHT & WATER was approved. E. Special Call Item. Special Call Items Councilmember Rocha inquired whether the item regarding amendment to the City Position Classification Plan adding Business Development/Public Benefit Program Coordinator was an overlap of the Public Relations Consultant that was adopted at the last meeting. City Manager Cole and Assistant Director Customer Care Vanca responded to questions posed by Councilmembers, stating that the Public Relations Consultants are "media public relations". The subject position is a position/person that will be dealing with the City's biggest customers and will be able to run the public benefits program which is geared towards whole energy conservation. It was previously filled as a contract position, but was budgeted in the Public Benefits Funds as a permanent position. The position reports to Ms. Vanca and has been changed to increase the emphasis on the Public Benefits Program. Additional discussion was held regarding contract versus civil service employee, and the definition of the experience/education the person should possess. Spec Call Special Call Items Rocha question City Mgr & Asst Dir Cust Care Vanca responded Moved by Councilmember Rocha, seconded by Mayor Pro -Tem Chagnon and unanimously* Updated/re- carried to adopt the updated and re -titled class specification of Business Development/Public titled Bus. Benefit Program Coordinator (formerly "Business Retention/Development Coordinator"). Dev/Pub Ben. Action Items Action Items Assistant Director Customer Care Vanca detailed the LivingWise conservation program for sixth Discussion graders, stating that the results were very good; students learned a great deal about energy re: Conser- savings and they calculated the amount of energy savings, 2.8 million kWh of electricity and vation 79,500 gallons of water. She requested that they single source the program to Living Wise for program the 2001-02 school year at a cost of $46,354.44. Councilmember Rocha requested that each Councilmember receive a kit to review and then return it, in order that they all know what the kit is and how it works. (Each student received a Resource Action Kit containing a LimeLite NiteLite that uses 0.03 of a watt, an air filter alarm, a low flow showerhead, and a facet aerator, which students installed at home with parental involvement). Moved by Mayor Pro -Tem Chagnon, seconded by Councilmember Rocha and unanimously* Waive bid & carried to waive formal bidding procedures for a turnkey interactive conservation program for purchase Azusa sixth grade students, to include Saint Frances of Rome School, and to award the purchase program from of a turnkey interactive conservation program for Azusa sixth grade students to LivingWise. LivingWise 10/22/01 PAGE TWO CitVUanager Cole detailed the reason why the meter reader position in the L8 W Department is not to be considered a new position. Assistant Director Customer Care Vanca responded to questions of Council on the need for only one meter reader. She noted that with new technology in the field, i.e. automatic meter readers, they only need one at this time. City Mgr comment K. Vanca response : a. Moved by Mayor Pro -Tem Chagnon, seconded by Councilmember Rocha and unanimously* Hire Meter carried to authorize hiring an additional meter reader in the Light & Water Department. Reader Assistant to the Director of Utilities Kalscheuer addressed item regarding rebate to City C. Kalscheuer Department for cost savings from energy reduction efforts, detailing the employee energy Energy conservation program, stating that the result was a net reduction of electricity usage of Conservation approximately 14% and a net savings of about $12,700. He stated that Utilities Director Hsu Program thought that it would be a good gesture to give the savings back to departments and allow them to spend the money in ways that would improve the office environment. Discussion was held between Councilmembers and staff regarding how the department saved Discussion energy, proposed uses for the money, and at whose discretion. Moved by Mayor Pro -Tem Chagnon, seconded by Councilmember Hardison and unanimously* Rebates to carried to rebate savings from energy reduction efforts implemented from May through Depts September 2001 to City Departments to use for tangible enhancements to their departments. Mayor Pro -Tem Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING Res. 01-C121 USED OIL RECYCLING BLOCK GRANTAGREEMENT WITH THE CALIFORNIA INTEGRATED WASTE Agmt MANAGEMENT BOARD. w/CIWMB Moved by Mayor Pro -Tem Chagnon, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, CHAGNON, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MADRID Staff Report/Communications Staff Rpt Assistant Director of Resource Management Tang highlighted the Monthly Power Resources B. Tang Update. He advised that the Energy Consumption pattern has continued low reduction, as in Power Res. the past few months and Energy Peak Demand is lower than last year by 14 '/z %. With regard Division to wholesale electricity spot market prices as of today, average on peak price is $25 versus $200 Monthly Rpt. + in January; average off peak is in the teens. Forward prices trend has stabilized; for calendar year of 2002 and 2003, peak hour average is about .4 per kilowatt hour. With regard to Power Resource Cost Accounting, September, due to San Juan Outage, there was a loss of revenue for twenty days, the impact was about three million dollars; total impact was about 7 million dollars. He detailed current events, that Edison and California PUC reached a settlement in order to return SCE to credit -worthiness. SCE will be allowed to freeze its retail rates through the end of 2003 to collect enough money to pay its debts. Further, that FERC indicated that it will change its price cap policy prior to this winter season. He elaborated on both issues and answered questions posed by Councilmembers. 10/22/01 PAGE THREE Assistant Director Customer Care Vanca presented the Azusa Light 8. Water Billing Report for Billing RptW" September, 2001, and it was received and filed without comment, except, Mayor Pro -Tem filed received & Chagnon advised that she liked the format. Electrical Engineer Langit addressed Council presenting an update on second electric substation F. Langit stating that the property they have selected to place a second electric substation is located at Second 1160 West Gladstone Avenue. He displayed renderings of the property and detailed how the Electrical substation would be built. He stated that the total cost of the substation project is estimated Substation at $5.95 million. This preliminary estimate would cover land acquisition, Edison's 66W high acquisition voltage power lines, substation electrical equipment, site improvements and associated project development costs. He then answered questions posed by Councilmembers regarding the site, Edison's transmission line, soils testing, manning the facility, and wall designs; of which Council suggested a decorative wall. City Manager Cole summarized the report on the Preliminary Energy Assessment of City Facilities Energy conducted by Planergy International. He stated that an energy assessment of all City facilities Assessment was conducted to see what could be done to increase the energy efficiency of our municipal City Facilities buildings. He stated that projects will be paid for through money from the State as well as Planergy Int'I money from the City's Public Benefits proceeds. The projects will be prioritized as follows: Tier 1: projects that with the fastest payback period, Tier 2: projects which will help offset general fund capital outlays, such as, the need to replace air conditioning units in upcoming years at various facilities, and Tier 3: projects which make use of renewable energy sources, such as solar water heaters for the aquatic center. -A�7 Assistant to the Director of Utilities Kalscheuer clarified that staff has not yet identified State C. Kalscheuer funding sources for renewable resource projects, but will begin to pursue outside funding comments sources to cover about $70,000 in costs. The remaining funding, about $300,000, would come from the Public Benefits budget. He noted that this was just informational and that specific recommendations would be brought for Board approval. Lengthy discussion was held between City Manager Cole and Councilmembers regarding the Discussion proposed Utility Board Technology Policy. Moved by Mayor Pro -Tem Chagnon, seconded by Councilmember Stanford and unanimously* carried to delete the last two sentences of the first paragraph of the Utility Board Technology Policy, which read: "The use of these devices is to be for official city business and may only incidentally be utilized for personal business. DSL, Cell phones and Cable Modem service will be looked at as a 24 month cost that will be applied to the allowance." Further to adopt Utility Board Technology Policy as amended. There was consensus amongst Councilmembers that the IT Department go over expenses, DSL, phones, etc., for the last couple of years and on the Council side, come up with a policy that says "related expenses shall not exceed, etc.". It was consensus of Councilmembers to adjourn. TIME OF ADJOURNMENT: 8:13 P.M. SECRETARY NEXT RESOLUTION NO. 01-C122. (Council) *Indicates Mayor Madrid absent. 10/22/01 PAGE FOUR Utility Board Technology Policy approved as amended Adjourn xT.r CONSENT ITEM II. B TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: NOVEMBER 26, 2001 SUBJECT: PURCHASE OF ONE 60 -FOOT HYDRAULIC DIGGER DERRICK TRUCK FOR THE ELECTRIC DIVISION RECOMMENDATION it is recommended that the Utility Board /City Council authorize the purchase of one 60 -foot hydraulic digger derrick truck in an amount not to exceed $ 184,990 including $ 3,000 extended third year warranty from Pacific Utility Equipment Company of Ontario, California. BACKGROUND On October 22, 2001, the Utility Board /City Council approved the bid specifications for the purchase of one 60 -foot hydraulic digger derrick truck and authorized the City Clerk to advertise for bids. The bid notice was published in the Azusa Herald on November 1, 2001 and the bid opening was held at 10:00 a.m. on Tuesday, November 13, 200, in the office of the City Clerk. Two bids were received: the first bid from Pacific Utility Equipment Company for the sum of $181,990 including tax and the second bid from Altec Industries, Inc. for the sum of $ 205,164.36 including tax. Staff has reviewed the above bids in accordance with the required specifications. The new truck will replace an aging 1982 GMC Pitman Pole Cat derrick truck which will be sold at surplus when the new unit is delivered and ready for service. FISCAL IMPACT The hydraulic digger derrick is part of the Electric Division's Capital Improvement Project (CIPJ budget for 2001-2002 fiscal year. A budgeted fund of $ 290,000 is available in account number 33-80-000-730-7135/73002A for this purchase. The new truck will reduce demand for equipment repairs, thus having a positive impact on the operating budget. CONSENT ITEM II. C TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: NOVEMBER 26, 2001 SUBJECT: APPROVAL OF SPECIFICATIONS FOR THE PURCHASE OF 34 ELECTRIC REACTIVE METERS WITH LOAD PROFILING CAPABILITY, BUILT-IN MODEMS, KYZ OUTPUTS, ALTERNATE ENERGY REGISTER AND TIME -OF -USE CAPABILITIES RECOMMENDATION It is recommended that the Utility Board/City Council approve the attached specifications for the purchase of 34 electric reactive meters with load profiling capability, built-in modems and KYZ outputs and authorize the City Clerk to advertise for bids. BACKGROUND On April 11, 2001, the Governor signed Assembly Bill AB 29X which created various energy efficiency programs to assist the State in working through the existing energy crisis. One of the programs includes a grant for the installation of time -of -use meters for large customers 200 kilowatts or more. This summer, Azusa Light & Water participated with other Southern California Public Power Authority (SCPPA) members in applying for AB29X funds. The City of Azusa was awarded a grant of $ 20,007.76 for the installation of 34 time -of -use meters. The new meters would have expanded capabilities over the existing meters allowing the customers to view their energy usage via the internet, with the installation of a phone line (at the meter) and usage of a service like Hometown Connections Internet Metering Service. FISCAL IMPACT Little to no fiscal impact to the Electric Operating budget with the grant covering most, if not all, of the cost of the new meters. F City of Azusa Light & Water Department 729 N. Azusa Avenue Azusa CA 91702 November 14, 2001 SPECIFICATIONS FOR 34 ELECTRIC REACTIVE METERS WITH LOAD PROFILING CAPABILITY, BUILT-IN MODEMS, KYZ OUTPUTS, ALTERNATE ENERGY REGISTER AND TIME -OF -USE CAPABILITIES This specification is to set forth the specific requirements for 34 electrical meters for the installation of Time -of -Use (TOU) customers' facilities. if it is necessary to bid alternate meter or take exceptions to the specifications as set forth, this must be so stated in your bid. For each line item, please indicate next to the lineto signify whether or not you are in complete compliance with the specification. Failure to follow the format or answer the specification may cause your bid to be disqualified. If you need extra space to describe your product, please feel free to attach extra sheets. When doing this, be sure your description references the appropriate question number and attach manufacturer's published literature and capacity chart. 1. METER SPECIFICATION AA General Description The meter defined by this specification shall be a totally solid state, polyphase meter incorporating digital sampling technology to accurately measure power quantities. It shall measure polyphase energy and demand in block interval, rolling interval and emulated thermal format. The meter is required in three versions: 1) Demand 2) Time -of -use (TOU) 3) Extended Function The demand and TOU versions are required for use in billing applications where information such as kW/kWh is required. The Extended Function version is required for use in billing applications where reactive or apparent energy quantities are required in addition to the standard real energy quantities. TOU capabilities shall come standard with the Extend Function version of the meter. A mass memory option, with 3210 RAM, is required on TOU and Extended Function versions of the meter where load profile data is needed for billing, survey, or engineering applications. The meter O shall provide one channel of load profile information on TOU versions of the meter and two (selectable) channels on Extended Function versions. Major operating characteristics shall be programmable. All enunciators and variables shall be displayed on an easy -to -read liquid crystal display. Four display modes are required: 1) Normal 2) Alternate 3) Test 4) Toolbox All data values and parameters shall be programmable for display in Normal and Alternate modes. The display shall continuously scroll in Normal mode until another mode is selected. Test mode will be used to display data necessary to test the accuracy of the meter without disturbing the billing data. Toolbox mode is required to scroll through per phase information on each element contained in the meter and report the status of all diagnostic counters. The meter's on-site diagnostic system shall include the following features: 1) Self-diagnostic checks 2) Toolbox Display mode with on-site and/or online display 3) System and installation diagnostic checks 4) Diagnostic output alarms 5) Auto -Service Sensing A.2 Packaging The meter is required in transformer -rated and self-contained socket base and A -base configurations. The meter shall have autoranging capability from 120-480 Volts, and shall automatically sense the service. A.3 Required Features and Functions The following features shall be standard on all meters: 1) 96 - 528 Volt Autoranging Power Supply 2) Self -reading Registers 3) Polycarbonate Cover 4) Nonvolatile Memory Storage for Program and Register Data 5) Push -Type Demand Reset 6) Programmable Demand Reset Lockout Time 7) 9600 Baud/Optical Communications Port 8) Separate I.R. Test Light -Emitting Diode (LED) Not Located under the Optical Port 2 ti 9) Extra Large Black Anodized Nameplate 10) Normal, Alternate, Test and Toolbox Display Modes 1 1) On -Site Monitoring a) Polarity, cross phase 8, energy flow check b) Phase voltage deviation check c) Inactive phase current check d) Phase Angle displacement check e) Current waveform distortion detection f) Phase Vector Diagram shall automatically update every few seconds while logged onto the meter. 12) Security Codes for Three (3) Levels of Access 13) Multifunction Segment Liquid Crystal Display w/ Potential Indicators 14) Electronic Detent (programmable) The following features shall be standard on all TOU meters: 1) Complex TOU Schedule 2) Last Season Billing Values 3) Cumulative and Continuous Cumulative Demand 4) Lithium Cell Battery for Clock Backup Only 5) Four (4) Self -reads 6) Four (4) Rates plus Total 7) Four (4) Daily Schedules 8) Eight (8) Seasons 9) Eight (8) Rate Changes/Rate per Day 10) 22 Holidays The following features shall be standard on all Extended Function meters: 1) All functions included in the TOU Version, above 2) vars or VA are shall be Software Selectable In addition to kWh, registers form Group A or Group B shall be selectable: Grou A Group B W demand W demand Var lag VA la varh lag VA total Varh lead VAh la The following optional features shall be available: 1) 32k of Mass Memory (Available only on TOU and Extended Function) a) One (1) or Two (2) Channels of Load Profile Data 3 b) 12 Bit Data Resolution c) Programmable Block Interval Length d) Programmable Pulse Weight e) Time Tag for Each Data Block f) Error flags for Outage, Saturation, RAM Error, Field Test, and Diagnostic Error g) Usage Programmable from 1 to 32 Kbytes in One (1) Kbyte increments 2) Communication Boards 1.1) Autobaud Sensing Modem supporting a) Phone Home on Event b) Phone Home During Outage (Optional) c) Phone Line Sharing for up to 5 Meters d) Series (RJ31) or Parallel (RJ 1 1) Off Hook Detect e) Two Outgoing Phone Numbers f) Calling Windows 3) Itron ERT or Schlumberger R300 radio communication a) Broadcasts energy and demand for TOU meters b) Broadcast energy only for demand meters c) Tamper detection d) All components housed within meter 4) RS -232 & RS -485 a) DIP switch for configuration options b) Two (2) KYZ outputs with one LC available c) Addressable (up to 256 address available) d) Signal conversion e) Hand shaking f) Isolation g) Baud Rates configurable (1200, 2400, 4800, 9600) h) DB9-F DTE connector on RS -232 i) RJ 11 connector on RS -485 5) KYZ Pulse Initiator Output Boards a) Three -Wire, Form C, Solid -State Output Contacts (Up to Two) b) Two -Wire, Form A, Solid -State Output Contacts (One Only) c) Mercury Wetted Relays (Up to Two) d) Diagnostic Output e) Demand Threshold Output f) End -of -Interval Output 2 A.4 Operation Conditions 1) Electrical Voltage Ranges: 60 Hz range: (Nominal) 60 Hz range: (Actual) 120-480 volts 96-528 volts Frequency: Operating Range: TOU/Extended Function Battery Carryover: TOU TOU/Extended Function with mass memory Surge Suppression: 60 Hz +/- 3 Hz 365 days minimum 300 days minimum IEEE C62.41 — 1980 2) Programmable Outputs Mercury -wetted Relays Voltage: 240 V do or ac rms; 250 V maximum Current: 350 mA do or ac rms Low Current Solid -State Contacts Voltage: 30 V do or ac rms Current: 70 mA do or ac rms Solid -State KYZ Voltage: 120 V do or ac rms maximum Current: 70 mA do or ac rms, continuous, max. at —40°C to +85`C 100 mA do or ac rms, continuous, maximum at 25°C 350 mA pulse for 10 ms, maximum at 25°C Pulse Rate: 20 Hz maximum 3) Operating Environment Temperature Range: -40°C to +85'C (407 to + 185"F) Humidity: 0% to 95% non -condensing Time base: Power line frequency or crystal oscillator (selectable) 4) Rated Accuracy (Typical, at ambient temperature) (I% of class to class) +/-0.2% @ unity power factor +/-0.5% @ 50% power factor Current 1% to 110% CL 20 1 % to 105% CL 200 5 5) Time Line Sync: Power line frequency Crystal Sync: 6) Battery Operating Range: Shelf Life: TOU: TOLI/Extended Function: Clock Battery: Modem PHDO: 7) Modem Bell 103/212A (300b/1200b) CCITT V.22615 (2400b) 8) Starting Load, Creep Maximum Starting Current 5 mA for CL 20 meter 50 mA for CL 200 meter Voltage On, No Currents Guaranteed no output pulses +/-0.01 % @ 25°C; +/-0.02% over full temperature range +/-0.005% @ 25°C; +0.005% to -0.02% over full temperature range 10 - 12 years 365 days minimum 300 days minimum 360 days 60 - 70 calls A.5 Standards The meter shall meet or exceed the following standards: 1) ANSI C12.1 - 1995 2) ANSI C12.16 (Solid-state electricity meters) 3) ANSI C37.90.1 - 1989 (Oscillatory and fast -transient waveforms) 4) ANSI C62.45 - 1987 (Ring wave form) 5) IEC 801-4 (4kV) - 1998 (Electrical fast-transient/burst requirements) 6) FCC Part 15 7) FCC Part 6 A.6 Programming Software for programming this meter shall be a Microsoft Windows 3.1, 95, 98 or NT based system. The programming software shall be fully Microsoft Windows compliant and operate from within Windows without the need to boot in DOS mode or operate within a DOS shell. A minimum of three meter security codes with fixed rights and access for each level shall be available to prevent reprogramming of the meter. Programming and/or interrogation of the meters shall be accomplished through the optical port with the use of a laptop PC. Meters equipped with an internal or external telephone modem shall be capable of programming and interrogation over the modem connection. The programming software package shall be able to run on a system that includes: 1) Microsoft Windows® 3. 1, Windows 95C, Windows 98, Windows NT 2) PC with Intel 80486 or higher processor 3) 6 Mbytes of RAM 4) 10 Mbytes hard drive space 5) Pointing device 6) Serial port or internal modem 7) SVGA Monitor 8) CD-ROM drive and. 3.5" floppy drive The programming software shall permit a meter program to be written, modified or edited on a PC that is remote from, and off-line with, the meter. The meter program shall be loaded into the meter while the PC is on-line with the meter. All program writing and loading shall be accomplished from within a single programming software. The meter vendor shall provide software support via a toll-free phone number. Additional factory support shall be responsive within 2 business days. The meter vendor shall also have direct representation in California. A.7 Software Compatability 1) The meter shall be compatible with MV -90. H. QUOTATION NOTE 1) Complete order shall be delivered at 809 N. Angeleno Avenue, CA 91702. Receiving hours: Mondays -Thursdays 7:00 AM -2:30 PM, closed on Fridays. G CITY OF AZUSA LIGHT AND WATER DEPARTMENT BID FORM BIDDER'S PROPOSAL TO FURNISH 34 Reactive Meters With Load Profiling Capability, Built-in Modems and KYZ Outputs for Installation at Time -of -Use Customers' Facilities THE HONORABLE CITY COUNCIL City of Azusa, California In accordance with the established specifications, the undersigned bidder agrees to provide the City of Azusa with the following meters at the following price, including sales tax: 34 Reactive Meters With Load Profiling Capability, Built-in Modems and KYZ Outputs for Installation at Time -of -Use Customers' Facilities (Figures) Delivery Date: (If Corporation, seal must be affixed below): (Written Amount including sales tax) (Company) (By) (Title) (Phone) (Street Address) (City) (State) (Zip) Cents NOTICE INVITING BIDS PUBLIC NOTICE IS HEREBY GIVEN that the City Council of the City of Azusa, County of Los Angeles, State of California, will receive, at the office of the City Clerk, City Hall, 213 East Foothill Blvd., Azusa. California, up to the hour of 10:00 A.M., Monday, January 7, 2002 sealed bids on the following: 34 REACTIVE METERS WITH LOAD PROFILING CAPABILITY, BUILT- IN MODEMS AND KYZ OUTPUTS FOR INSTALLATION AT TIME -OF - USE CUSTOMERS' FACILITIES Specifications and proposal forms may be obtained at the Light and Water Department, 729 N. Azusa Avenue (second floor), Azusa, California 91702. No bid shall be considered unless it is made on a proposal form provided for that purpose, sealed and filed with the City Clerk, on or before the time specified for receiving bids. Bids will be publicly opened and declared in the office of the City Clerk of the City of Azusa on Monday, January 7, 2002. Action will be taken on these bids at the regular meeting of the Azusa Utility Board on Monday, January 28, 2002. The city reserves the right to reject any and all bids or parts thereof, and to waive any informality in such bids. VERA MENDOZA CITY CLERK Publish: Azusa Herald on December 6, 2001 s CONSENT ITEM II. D TO: HONORABLE AZUSA CITY COUNCIL/UTILITY BOARD FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: November 26, 2001 SUBJECT: NOTICE OF COMPLETION FOR PROJECT LD2001-4 FURNISH AND INSTALL UNDERGROUND ELECTRIC SYSTEM ALONG AZUSA & SAN GABRIEL CYN ROAD. RECOMMENDATION: It is recommended that the City Council accept Project 1-132001-4, and direct the City Clerk's Office to execute the Notice of completion and have the same recorded in the Office of the Los Angeles County Recorder. BACKGROUND: To provide electric service to new homes at Mountain Cove Tract 52824 and City's Water Filtration Plant, staff has determined that an underground electric line extension Is necessary. Project LD2001-4 is a portion of extension that the department is responsible for. The scope of this project Includes furnish and installation of underground electric ducts, vaults, equipments, and cables along Azusa a San Gabriel Cyn Road, starting at the north end of Alexander Community 26 homes tract and ending at the Intersection of San Gabriel Cyn Road and Azusa & San Gabriel Cyn Road. The awarded contractor for project LD2001-4 is HCI, Inc. Project construction started in June 2001 and completed on July 19, 2001. Staff has inspected the project and determined it to be in compliance with the plans, specifications and conditions of the contract. FISCAL IMPACT: This project was budgeted under Capital Improvement Projects and this action will have no fiscal impact. Prepared by: Hien K Vuong CONSENT ITEM II. E TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL VIA: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: NOVEMBER 26, 2001 SUBJECT: APPROVAL OF PARTICIPATION IN SMART GARDENING WORKSHOPS SPONSORED BY LOS ANGELES COUNTY AND PURCHASE OF COMPOST BINS FOR GIVEAWAY AT THE WORKSHOPS. RECOMMENDATION It is recommended that the Utility Board/City Council approve participation in Los Angeles County's Smart Gardening Workshops and authorize staff to purchase backyard compost bins in an amount not to exceed $5,000, and provide the bins free to Azusa residents that attend the workshops. BACKGROUND The City of Azusa was contacted by Joan Satt of FSA Associates, who is working with the Los Angeles County Department of Public Works, to promote a series of workshops around the county on grass recycling, backyard composting and water wise landscapes. The workshops are free and about 2 hours in length and can be scheduled at dates and locations of the City's choosing. It is suggested that Azusa Light & Water work with Ms. Satt in scheduling 3 to 4 workshops during Spring and early Summer of 2002 in Azusa. It is further proposed that the Azusa Light & Water purchase about 125 backyard compost bins and give them away to Azusa residents that attend the workshops. Athens Services has been contacted about these workshops and has expressed general support for them. FISCAL IMPACT 125 backyard compost bins, such as a three -frame stacking bin, are expected to cost about $5,000. Solid waste budget will be amended by $5,000 from the recycling program fund or AB 939 fee fund. Report Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities ave the Planet '47-Z' In Your Own Bac d 1 Attend a FREE Smart Gardening workshop to learn Composting, Grass Recycling and Water -Wise Gardening technique o: (� . Improve your yard and garden • Recycle yard waste and kitchen scraps C Reduce waste goingto our landfills / Create water -wise landscapes Joslyn Center in Story Park Saturday, Nov. 17, 2001 (Ramona Room) 10:00 a.m. —12:00 p.m. 210 N. Chapel Avenue Alhamhrn Valuable Resources Do you know that residential yard waste adds up to about 20% of what we send to our landfills in Los Angeles County? Yet leaves, grass and yard trimmings are valuable resources that we can easily recycle in our own backyards by composting and grass recycling. Also, planting water -wise gardens reduces waste and saves water. When you practice these yard waste management techniques, you will conserve water, save money, and help preserve the environment. These simple practices do not take much time, and help you enjoy healthy and beautiful lawns and gardens. Composting Composting is nature's way of recycling organic material, like leaves, grass clippings and kitchen scraps. Bacteria and other microorganisms, as well as a wide variety of insects, consume this material producing an earthy smelling, nutrient -rich compost that can be used around your yard and garden as a soil amendment, mulch, or as part of a homemade potting soil mix for house plants. Making compost is very simple and can be done using a simple pile or a composting bin. Just follow these easy steps: 1. Set aside a small area in the shade and loosen the soil under the pile or bin to provide better drainage. 2. Place about an equal amount of green and brown materials into the compost bin or pile. Be sure to shred or chop the compost materials into small pieces about 1° across. 3. Thoroughly mix and water the compost materials (it should feel like a damp sponge, moist but not soggy.) 4. Build your compost pile until it's about 3' wide and 3' high. Top off of the pile with finished compost, soil or straw and cover it with a tarp (if you have one) to help the pile retain moisture. If you're using a compost bin, be sure to follow the manufacturer's directions. 5. The pile or bin will begin to heat up within a few days to about 140°F, so be careful not to stick your hands in without wearing gloves. Mix the compost pile every 7-10 days, and add water as necessary. 6. The compost is ready when it appears dark and crumbles easily, and you cannot recognize any of the materials you started with. Grass Recycling Grass recycling is a simple and natural approach to lawn care. Clippings are left on the lawn after mowing to decompose quickly. That way you can save time, get a great lawn, and help the environment all at once. It will help to follow these suggestions, too. 1. Only cut the top third of grass each time you mow. 2. Mow every 5 – 7 days during the spring and summer. Grass recycling only takes about half as long as bagging. 3. Mow your lawn when it's dry. 4. Keep your mower blades sharp. 5. Only 1 inch of water is needed each week (including rainfall), or about 10– 20 minutes of watering for healthy growth in the summer. Your lawn might require a little more or a little less water. A half-inch per week is usually enough for fall and spring. Water in the early morning. 6. If you get runoff, that means you're watering too much. 7. Your lawn needs less fertilizer when you grass recycle. Your lawn naturally grows faster during the summer. If you still want to apply fertilizer, either use one of the slow release kinds in the spring and fall, or use a small amount of regular fertilizer steadily throughout the growing season. 8. Consider buying a mulching mower when it's time for a new one. You can also trade in your old gas - powered lawn mower for a credit towardthe purchase of a new, rechargeable electric mulching mower through the County's Mow Down Pollution Partnership Program. Call 1 -888 -CLEAN LA for more details. Water -wise Gardening Water -wise gardening involves a series of landscaping techniques that will help conserve water while maintaining a beautiful and water -efficient yard. Practicing water -wise gardening doesn't mean that your garden will end up looking like a desert. It can still be lush and attractive while requiring less water and reducing the need for pruning. Y' I (Cmbnasd6wnh7sedepano There are six basic steps to help you plant and maintain a successful water -wise garden. 1. Improve your soil by routinely incorporating organic matter, such as ; your own compost, into your yard or garden. This helps soil retain moisture and improves structure. Also, use it around plants and in bedding areas. Mulch prevents the soil from overheating and drying out. Mulch also helps reduce weeds and slow erosion. Use 2" - 4" underneath plants and shrubs. 2. Group your plants together according to their water needs. This is called hydrozoning and it ensures that every plant gets exactly the right amount of water it needs to grow. 3. Use water -efficient grass varieties for lawns. Several types of turf grasses are widely available that have been developed specifically for Southern California. These grass varieties use 1/3-112 as much water as other types of turf grass. 4. Install a well-planned, efficient irrigation system to save water and still produce healthy, attractive plants. The two most efficient water delivery systems are below -ground sprinklers and drip irrigation. Use a manual or automatic controller to regulate the amount of time you water. 5. Choose low-water use landscaping. Consult your local nursery to determine which water -wise trees, shrubs, flowering plants, ground covers and grasses are best suited for your yard or garden. 6. Use plants that are native to Southern California. Native plants are naturally drought tolerant and can help you restore a small part of our original ecosystem, right in your own backyard. To learn more, visit a Backyard Composting Center or Home Garden Learning Center near you! Backyard Composting Centers Charter Oak Park 20261 Covina Blvd, Covina South Coast Botanic Gardens 26300 Crenshaw Blvd. Palos Verdes Peninsula Sorensen Park 11419 Rosehedge Dr. Whittier Peter F. Schabarum Park 17250 East Colima Rd. Rowland Heights Havenhurst Community Gardens 1351 Havenhursl Dr. West Hollywood Home Garden Learning Centers Arboretum of LA County 305 North Baldwin Ave. Arcadia Gates Canyon Park 25801 Thousand Oaks Blvd Calabasas Victoria Park 419 East 192nd St Carson Huntington Park Facility Bisset St & Randolph St. Huntington Park Bimey Elementary School 710 West Spring St. Long Beach Castaic Lake Water Agency 27234 Bouquet Canyon Rd. Santa Clanta Columbia Park 4045190th SL Torrance La Mirada Community Garden 13518 Biola Ave. La Mirada Call 1 -888 -CLEAN LA (1-888-253-2652) to find out when the next workshop is scheduled, or visit our website at: www"smartgardening"com toLos Angeles County Department of Public Works Environmental Programs Division Countywide Yard Waste Program P.O. Box 1460 Alhambra, California 91802-1460 Save the Planet in Your Own Backyard! Your Guide to Backyard Composting, Grass Recycling and Water -wise Gardening s�j CONSENT ITEM II. F TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL VIA: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: NOVEMBER 26, 2001 SUBJECT: APPROVAL OF RECYCLING CONTEST USING COMPARTMENTALIZED ROLL OFF CONTAINERS RECOMMENDATION It is recommended that the Utility Board/City Council approve of a recycling contest for schools to provide cash prizes totaling $700. BACKGROUND Earlier this year, the City purchased three 20 cubic yard recycling roll off containers with grant funds provided by the State of California. The bins have been received and are in storage at the City Yard awaiting distribution to schools or other non-profit organizations. To help kick off the program, it is proposed that the City sponsor a contest for schools which consists of granting cash prizes to participants. The school that recycles the most materials by weight from January through March, will win a $400 cash prize from the City, paid out of our recycling program fund. Second and third place schools will win $200 and $100, respectively. Further, it is proposed that each school be recognized by the Azusa City Council for its contribution to the environment in the Earth Day celebration month of April, 2002. The attached letter to the President of the Azusa Unified School District has been prepared to announce the contest and solicit applications. Once applications have been received, containers will be delivered to schools. Monitoring will occur per the terms of the attached application acceptance agreement. FISCAL IMPACT Solid waste budget will be amended by $700 from the recycling program fund or AB 939 fee fund. For every ton recycled through this program, ratepayers will avoid about $45 in costs for MRF processing, which will be factored into the annual refuse rate adjustment. Report Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities P November 14, 2001 Honorable Rosemary Garcia president, Board of Education Azusa Unified School District 546 S. Citrus Avenue Azusa, CA 91702 Dear Ms. Garcia: This last year, Azusa Light & Water purchased three compartmentalized recycling containers (see attached) with grant funds from the State of California. We have named these containers Module Azusa Recycling Stations or "MARS -I" and are pleased to offer the MARS -1 containers to schools within the City's jurisdiction for recycling of newspaper, mixed colored paper, plastic bottles (numbers 1 & 2), and aluminum cans. To help jump start the MARS -1 program, Azusa Light & Water is sponsoring a recycling contest for schools that host and use a MARS -1 container. The school that recycles the most materials by weight from January through March, will win a $400 cash prize from the City, paid out of our recycling program fund. Second and third place schools will win $200 and $100, respectively. Each sponsor will be recognized by the Azusa City Council for its contribution to the environment in the Earth Day celebration month of April, 2002. The containers can continue to be used after the contest period for recycling and fund raising purposes, as all of the proceeds from the recovered materials will be paid to the host school. Funds can be used in ways that benefit the schools and students. We encourage you to be creative. To participate in this program, we only ask that interested schools review and fill out the attached application form and return it to Cary Kalscheuer at Azusa Light and Water at address on the Application. Applicants will be considered and approved on a first-come, first - serve basis. There are no charges for participating in this program. All hauling arrangements are provided free through Athens Services. If you have any questions, please call Cary Kalscheuer at (626) 812-5198. Sincerely, Rick Cole City Manager Enclosures cc: Members of the Board of Education, Azusa Unified School District LiD5- POLv TOP ff IN6E D INNER boo f'5 51Dr- 141 t4 66b (BAR DOoR MARS-? APPLICATION RECYCLING ROLL OFF CONTAINER APPLICATION MARS -1 (Module Azusa Recycling Station) Program Sponsor: Azusa Light & Water 729 N. Azusa Avenue Azusa, CA 91702 Tel: (626) 812-5198' FAX: (626) 334-3163 Contact: Cary Kalscheuer Application to have 20 -cubic yard roll off recycling container placed on-site to recycle newspaper, mixed paper, aluminum cans, and plastic bottles, for recycling and fund-raising purposes. Name of Organization: Main Contact: Address: City/State/Zip: Telephone: E-mail: Title: FAX: Address where container will be stored if different from above: How many members or students are served by your organization: Describe how the funds will be used that are generated from the recycling activities using the MARS -1 container: M ACCEPTANCE AGREEMENT Azusa Light & Water agrees to provide an enclosed, four -compartment roll off container called the Module Azusa Recycling Station or MARS -1 to ("Applicant"). Applicant hereby agrees to the following: 1. That MARS -1 container is and shall remain property of Azusa Light & Water. 2. Place and keep the MARS -1 at the address listed on the MARS -1 Application attached to this Acceptance Agreement. 3. Promote use of the MARS -1 container by Applicant's members or students in accordance with the following: A. Deposit clean newspaper and inserts in the compartment labeled, "NEWSPAPER." B. Deposit clean paper in the compartment labeled, "MIXED PAPER" (magazines, telephone books, white and colored paper, junk mail, etc.)—NO wax paper, NO coated paper, and NO paper soiled by food. C. Deposit aluminum cans in the compartment labeled, "ALUMINUM CANS." D. Deposit empty plastic bottles, numbers 1 & 2, in the compartment labeled, "PLASTICS" (soft drink, milk, water, juice and detergent bottles). 4. Once the container is full, phone Athens Services at (626) 336-6100 to have the container emptied, the contents weighed, and to receive payment for the value of the materials. (Athens Services will return MARS -1 container to Applicant for continued recovery of recyclables.) 5. Provide to Azusa Light & Water a copy of the payment received from Athens Services, including a copy of the weight ticket showing commodities recovered and date of recovery, each time the container is serviced by Athens Services. 6. Keep the MARS -1 container clean, and free from any litter or debris. Notify Azusa Light & Water of Applicant's desire to discontinue promotion of the MARS -1 program to allow for recovery of container. Please sign below and return this agreement with your completed MARS -1 Application: Signature: Print Name: Address: CONSENT ITEM II. G TO: HONORABLE AZUSA CITY COUNCIL/AZUSA UTILITY BOARD FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: NOVEMBER 26, 2001 SUBJECT: CONTRIBUTION TO CANYON CITY SKATE PARK Recommendation: It is recommended that City Council/Utility Board approve an appropriation of $5,000 from Azusa Light & Water retained earnings ($2,500 each from Electric and Water Funds) as a contribution towards the construction of Azusa's Canyon City Skate Park. Fiscal Impact: Fiscal impact is minimum to the retained earning of both utilities, and impact to General Fund will only be the loss of interest income derived from this amount. CONSENT ITEM II. H TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: NOVEMBER 26, 2001 SUBJECT: LETTER TO USDA FOREST SERVICE REGARDING FOREST PLAN UPDATE. RECOMMENDATION It is recommended that the Utility Board/City Council approve of attached letter to USDA Forest Service requesting that Forest Plan be updated to discontinue the permitted use of the San Gabriel River Floodplain for recreational offroad vehicle operation. BACKGROUND The USDA Forest Service is updating the Forest Plan for the Angeles, Cleveland, Los Padres, and San Bernardino forests. The update process allows public comments prior to December 31, 2001. Azusa Light & Water would like to take this opportunity to express our concern with the continued permitted use of offroad recreational vehicles in and around the San Gabriel River—upstream from the Dam, since these vehicles are gasoline powered and oil lubricated, and water contaminated by hydrocarbons and gasoline additives have a detrimental health effect on the general population. FISCAL IMPACT Approval of this letter has no fiscal impact. Prepared by: Chet Anderson, Assistant Director of Water Operations The City of Azusa kZUSA :4. , Nl-:3 Fo, Qvawy or Lire November 26, 2001 Mr. Marty Dumpas USDA- Forest Service San Gabriel River Ranger District 1 10 N. Wabash Ave. Glendora, CA 91741 — SUBJECT: FOREST PLAN UPDATE—ANGELES NATIONAL FOREST/COMMENTS Dear Mr. Dumpas: The City of Azusa was the first municipal user of water from the San Gabriel River for both water treatment and direct groundwater recharge, and currently provides water to over 26,000 customers. Furthermore, as a member of the San Gabriel River Water Committee, the Azusa water system also treats and spreads water delivered directly from the San Gabriel Reservoir via the Azusa Conduit. As the first in line, the City water system is also the first to be adversely impacted by pollutants entering the River from upstream sources. With a vested interest in protecting our drinking water, the City of Azusa is extremely concerned with any contaminants entering our water supply, and that the water in the San Gabriel River maintain its historic high quality. We have therefore filled out the attached form to express concern regarding your agency's consideration of the renewal or revision of the current Forest Plan for the mountains that comprise the watershed of the San Gabriel River. This watershed supplies water to hundreds of thousands of San Gabriel Valley residents and businesses. Among the issues your agency must consider is the continuation of the permitted use of offroad vehicles in, and around, the San Gabriel River --upstream of the San Gabriel Dam. In light of current knowledge that water contaminated by hydrocarbons and gasoline additives have a detrimental health effect on the general population, the continued recreational use of gasoline powered and oil lubricated vehicles in and near the River presents a clear and present threat to the quality of the water in the River and water impounded behind the Dam. Because of the potential for contamination posed by the inappropriate use of the Riverbed for the pleasure of a few, the water supply of many is threatened. 729 N. Azusa Avenue P.O. Box 9500 Azusa, California 91702 626/812-5208 (phone) 626/334-3163 (fax) utilities@azusa.ca.gov (e-mail) Therefore, we request that your updated Forest Plan discontinue the permitted use of the San Gabriel River Floodplain for nkreational offroad vehicle operation. Very truly yours, Cristina Cruz -Madrid Mayor City of Azusa Diane Chagnon Chairwoman Azusa Utility Board cc: Hilda Solis, Congresswoman Gloria Romero, California -State Senator Edward Chavez, California Assembly Member Michael Antonovich, Los Angeles County Supervisor LARWQCB SGRWC MSGB Watermaster Rick Cole, City Manager, City of Azusa Joseph F. Hsu, Director of Utilities, Azusa Light and Water Chet Anderson, Assistant Director of Water Operations, Azusa Light and Water Forest Plan Update,USDA Forest Service (San Diego) Forest Plan Update UAngeles, Cleveland, Los Padres, and San Bernardino a Proposed Action Comment Form Name: Chet F. Anderson, P.E. organintion/afmiation: City of Azusa Light & Water Department Mailing address, Including sip code. — 729 Foothill Blvd., P.O. Box 9500, Azusa, CA 91702-9500 &mall address(optlonan: canderson(cDci.azusa.ca.us Phone number (optionao: 626-812-5209 (Please indicate the revision topic to which your specific comment applies; the page number from the Proposed Action that relates to your comment; the forest or area of the forest to which your comment applies.) Angeles Forest, OHV_area__.. _ The OHV area (San Gabriel OHV) currently permitted by the Forest Service lies within an area that is critical to the watershed of the San Gabriel River. The use of the River bed, and the areas lying near the River bed, for recreation activities that involve the use of motorized vehicles presents a threat to the water quality inahe River and impounded behind the .San Gabriel Dam.The. San Gabriel River supplies water. to hundreds of thousands of people who live and work in the San Gabriel Valley, and that water supply is threatened with contamination from hydrocarbon fuels and lubricants from those vehicles which use the river bed under a permit issued by the Forest Service. The City of Azusa Light & Water Department requests that the Forest Service consider the discontinuance of the San Gabriel OHV permit in the interest of the water quality of the San Gabriel River and the many people who depend upon the quality of the water that is collected and transported in the River and stored in the San Gabriel and Morris Reservoirs. Please mail your comments, postmarked by December 31, 2001, to: Forest Plan Update USDA Forest Service 10845 Rancho Bernardo Rd. #200 San Diego, CA 92127-2107 Forest Plan Update M04SAngeles, Cleveland,Los Padres,and San Bernardino Comments Date Host Forest Angeles Meeting Location -City All comments on the Proposed Action must be into the Planning team at the address listed below prior to December 31, 2001. Additional sheets may be attached if needed. Questions for your consideration and response: Identify the theme as described in the Proposed Action — Page Number Desired Condition — Do you recommend changes to management direction? Objectives — Should additional objectives be considered? Do you recommend any changes to objectives? Standards — Do you recommend any changes to standards? Recreational vehicles using fossil fuels should be prohibited from using the San Gabriel River and environs for off highway activities. Monitoring — Do you recommend any changes to monitoring? Do you have any more issues and concerns that you would like to see included? Please consider revoking the OHV recreation permit presently in force in the Angeles National Forest CONSENT ITEM II. I TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES<i�r DATE: NOVEMBER 26, 2001 SUBJECT: APPROVAL OF BID SPECIFICATIONS FOR PROJECT W-170, MAIN REPLACEMENT ON VARIOUS STREETS, AND AUTHORIZATION TO ADVERTISE FOR BIDS RECOMMENDATION It is recommended that the Utility Board/City Council approve of bid specifications for Water Main Replacement Project W-170, and authorize the City Clerk to advertise for bids. BACKGROUND The Water Division has an aggressive program of replacing water mains that are experiencing problems with leaks and that are, for various reasons, experiencing flow and pressure problems. The mains to be replaced in this project have both leak problems requiring constant repair and deliver less flow than is optimal for current residential area standards. The project will be bid in two phases and is currently budgeted in the Capital Improvement Program budget for the fiscal year 2001-2002. FISCAL IMPACT The preliminary estimate for both phases of the project is $2.25 million, about $900,000 for phase one and $1.35 million for phase two. Funding for this project will come from Water Fund. Prepared by: Chet Anderson, Assistant Director of Water Operations NOTICE INVITING BIDS NOTICE INVITING BIDS - WATER MAIN REPLACEMENT PROJECT NO. W-170 RECEIPT OF PROPOSALS. Notice is hereby given that sealed proposals will be received at the office of City Clerk, City Hall, 213 East Foothill Boulevard, Azusa, California, 91702, until 10 (AM/PM)., on December 19.2001, for the installation of water main at the following locations: Duelt Street Haltern Street Hollyvale Street. Linfield Street Petunia Street. Barranca Avenue. Calera Avenue. Factor Avenue. Fairvale Avenue. Galanto Avenue. Hanlin Avenue Mauna Loa Avenue Travmor Avenue Goodwav Drive Oakbank Drive Ranger Drive and Glenlvn Drive. DESCRIPTION OF WORK. The work consists of installing new 9,650 LFof 12" and 18.315 LF of 8" ductile iron class 350 to replace existing 12", 10" 8" 6" and 4" steel mains at the same locations. Install fire hydrants as required and reconnect all affecting.services. COMPLETION OF WORK. All work shall be completed within 180 (Calendar/working) days after date set forth in the Notice to Proceed. MANDATORY PRE-BID MEETING. There will be a mandatory attendance pre-bid meeting held on December 12th. 2001 at 9.00 (AMIPM) at the Light and Water Department, 729 N. Azusa Avenue, Azusa. CA. 91702. DRAWINGS AND SPECIFICATIONS. Copies of the Drawings and Specifications may be examined without charge at the office of the Light &: Water Department, 729 North Azusa Avenue, Azusa. A complete sets may be obtained at the same place at a charge of $40.00 for each set. An additional charge of $20.00 will be made for mailing each set. GUARANTEE. Each bid shall be made on the proposal form famished by the City herewith and shall be in accordance with the Drawings, Specifications and other Contract Documents and shall be accompanied by a certified check, cashier's check or bidders' bond, payable to the City in a sum not less than ten percent (10%) of the amount of the bid, as a guarantee that the bidder will enter into the Contract for the work, the full amount of such guarantee to be forfeited to the City should said bidder fail to enter into said Contract. The successful bidder will be required to furnish a Faithful Performance Bond in the amount of not less than one hundred percent (100%) of the Contract price, and a Labor and Material Bond in an amount of not less than one hundred percent (100%) of the Contract price, said bonds to be secured from a surety company authorized to do business in the State of California, and to be subject to the approval of the City Attorney. PREVAILING WAGE RATES. Bidders are hereby notified that pursuant to Section 1773 et seq. of the Labor Code of the State of California, the City Council of the City of Azusa incorporates herein by reference the general prevailing rate of per diem wages as determined by the Director of Industrial Relations of the State of California. Copies of the prevailing rate of per diem wages are on file in the office of the City Clerk and will be made available to any interested party upon request. In accordance with the Labor Code, no workman employed NIB - 1 NOTICE INVITING BIDS upon work under contract to the City shall be paid less than the above referenced prevailing wage rate. A copy of said rates shall be posted at each job site during the course of construction. Any classification omitted therein shall be paid not less than the prevailing wage scale as established for similar work in the particular area and all overtime shall be paid at the prevailing rates as established for the particular area. Sunday and holiday time shall be paid at the wage rates determined by the Director of Industrial Relations. PAYMENT. Payment will be made to the Contractor in accordance with the Specifications. OPENING OF PROPOSALS. The proposals will be publicly opened and read at the time and date stated above, in the City Clerk's Office of the Azusa City Hall, and the results will thereafter be referred to the City Council for consideration at tffeir next regular meeting. CITY'S RIGHTS RESERVED. The City reserves the right to reject any or all bids, to waive any informality in a bid, and to make awards in the interest of the City. No bidder may withdraw his bid for a period of 30 days after the bid opening. REQUIREMENT FOR CONTRACTOR'S LICENSING. The City of Azusa requires that all contractors be licensed with the State of California in their particular area of expertise. Per Section 7028.15(e) of the Business and Professions Code, a licensed contractor shall not submit a bid to a public agency unless his or her contractors license appears clearly on the bid, the license expiration date is stated and the bid contains a statement that the representations therein are made under penalty of perjury. Any bid not containing this information, or a bid containing information which is subsequently proven false, shall be considered nonresponsive and shall be rejected by the City of Azusa. All bidders are required to completely fill out the "Contractor's License Declaration" contained in the bid documents. Dated: Dates Published: NIB - 2 CITY OF AZUSA /s/ City Clerk INSTRUCTIONS TO BIDDERS INSTRUCTION TO BIDDERS - PROPOSAL. The proposal shall be made on the forms furnished herewith. The completed Proposal shall be enclosed in a sealed envelope bearing the name of the bidder and name of the project. The proposal shall be delivered by the time and to the place stipulated in the Notice Inviting Bids. It is the bidder's responsibility to see that his proposal is received in proper time. Any proposal received after the scheduled closing time for receipt of proposals will be returned to the bidder unopened. The proposal may be withdrawn by the bidder by means of a written request, signed by the bidder or his properly authorized representative. Such written request must be delivered to the place stipulated in the Notice Inviting Bids for receipt of proposals prior to the scheduled closing time for receipt of proposals. The proposals will be publicly opened and read at the time and place stipulated in the Notice Inviting Bids. Unauthorized conditions, limitations, or provisions attached to a proposal will render it informal and may cause its rejection. The completed proposal forms shall be without interlineations, alterations, or erasures. Oral, telegraphic, fax or telephonic proposals or modifications will not be considered. DISCREPANCIES IN PROPOSALS. The bidder shall famish a price for all bid items in the proposal and failure to do so will render the proposal invalid and will cause its rejection. In the event the total indicated for the schedule does not agree with the sum of the prices bid on the individual items the prices bid on the individual item shall govern and the total for the schedule will be corrected accordingly. PROPOSAL GUARANTEE. Each proposal shall be accompanied by a certified or cashier's check or bid bond in the amount of not less than ten (10%) percent of the total amount named in the bidder's proposal. Said check or bond shall be made payable to the City of Azusa and shall be given as a guarantee that the bidder, if awarded the work, will enter into a contract within ten (10) calendar days after date of written notice of award and will furnish satisfactory Faithful Performance Bond and Labor and Material Bond, each of said bonds to be in the amount stated in the Notice Inviting Bids. In case of refusal or failure to enter into said contract, each check or bond, as the case may be, shall be forfeited to the City. If the bidder elects to furnish a Bid Bond as his proposal guarantee, he shall use the Bid Bond form herein, or one conforming substantially to it in form. BIDDER'S EXAMINATION OF SITE. Before submitting a proposal, the bidder shall carefully examine the Drawings, Specifications, and other Contract Documents, and shall visit the site of the work. It will be assumed that the bidder is familiar with existing site conditions and that he has a clear understanding of the requirements of the Contract regarding the furnishing of materials and performance of work. It is further assumed that the Bidder agrees that the Contract Documents are sufficient in scope and detail to convey an understanding of the conditions for Contractor performance on the job and for furnishing all work in an acceptable manner. COMPETENCY OF BIDDERS. In selecting the lowest responsible bidder, consideration will be given not only to the financial standing but also to the general competency of the bidder for the performance of the work covered by the proposal. To this end, each proposal shall be supported by a @I -M INSTRUCTIONS TO BIDDERS statement of the bidder's experience as to recent date on the form entitled "INFORMATION REQUIRED OF BIDDER" bound herein. No proposal for work will be accepted from a contractor who is not licensed in accordance with applicable state law. DISQUALIFICATION OF BIDDERS. More than one proposal form from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such bidder is interested. If there is reason for believing that collusion exists among the bidders, all bids will be rejected and none of the participants in such collusion will be considered for future proposals. RETURN OF PROPOSAL GUARANTEE. Within ten (10) days after award of the Contract, the City will return all proposal guaranTees, except bonds, to.their respective bidder except those accompanying proposals submitted by the three lowest responsible bidders. Those three will be held until the Contract has been finally executed after which they will be returned to the respective bidders whose proposal they accompany. AWARD OF CONTRACT. Award of a contract, if it is to be awarded, will be made to the lowest responsible bidder whose proposal complies with all the requirements prescribed. The City reserves the right to reject any or all bids, to waive any informality in a bid, and to make awards in the interest of the City. The award, if made, will be made within 10 days of the date for receipt of proposals. EXECUTION OF CONTRACT. The bidder to whom award is made shall execute a written contract with the City on the form of agreement provided, and shall secure all insurance and bonds required by the Specifications within ten (10) calendar days after the Notice of Award. Failure or refusal to enter into a contract as herein provided or to conform to any of the stipulated requirements in connection therewith shall be just cause for annulment of the award and the forfeiture of the proposal guarantee. If the successful bidder refuses or fails to execute the Contract, the City may award the Contract to the second lowest responsible bidder. If the second lowest responsible bidder refuses or fails to execute the Contract, the City may award the Contract to the third lowest responsible bidder. On the failure or refusal to such second or third lowest bidders to execute the Contract, such bidders' guarantee likewise shall be forfeited to the City. The work may then be re -advertised for bids. NON-DISCRIMINATION IN EMPLOYMENT. Contracts for work under this proposal will obligate the Contractors and Subcontractors not to discriminate against any person on account of race, color, religion, sex or national origin. PROPOSAL PROPOSAL - TO THE CITY COUNCIL CITY OF AZUSA AZUSA, CALIFORNIA PROJECT NO. W-170 The undersigned bidder hereby proposes to furnish all labor, material, equipment, tools and services necessary to perform all work required under the City's Specifications entitled: CONTRACT DOCUMENTS AND SPECIFICATIONS FOR CONSTRUCTION OF 13" AND 8" DUCTILE IRON WATER MAINS PROJECT NO. W-170 in accordance with the intent of said Specifications, Drawings and all Addenda issued by said City prior — to opening of the proposals. — Said bidder agrees that, within 10 calendar days after date of written Notice of Award of the Contract by said City, he will execute a contract in the required form, of which the Notice Inviting Bids, Instructions to Bidders, Proposal, Specifications, Drawings and all Addenda issued by said City prior to the opening of proposals, are part, and will secure the required insurance and bonds; and that upon failure to do so within said time, then the proposal guarantee furnished by said bidder shall be forfeited to said City as liquidated damages for such failure; provided, that if said bidder shall execute the Contract and secure the required insurance and bonds within said time, his check, if furnished shall be returned to him within 5 days thereafter, and the Bid Bond, if furnished, shall become void. Said bidder further agrees to complete all work required under the Contract within the time stipulated in said Specifications, and to accept in full payment therefor the price named in the Bidding Schedule. I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workmen's Compensation or to undertake self-insurance in accordance with such provisions before commencing the performance of the work of this Contract. Dated: P- 1 Bidder Signature Title PROPOSAL BIDDING SCHEDULE FOR CONSTRUCTION OF 12" AND 8" DUCTILE IRON WATER MAINS PROJECT NUMBER W-170 PHASE 1 ITEM ESTIMATED UNIT DESCRIPTION NUMBER QUANTITY 1 2 1,800' 3 10,035' 4 288 5 34 6 35 LS Mobilization and demobilization UNIT PRICE TOTAL PRICE LF Furnish and install 12" ductile iron water pipe $ on Baseline Road per plans with all appurtenances including all tie-ins to new 8" ductile iron and all appurtenances including fittings, valves, street trench replacement, insurance and permit fees. LF Furnish and install 8" ductile iron water pipe $ on Duel Street, Linfield Street, Petunia Street, Factor Avenue, Fairvale Avenue, Galanto Avenue, Goodway Drive. Ranger Drive and Glenlyn Drive. per plans with all appurtenances including all tie-ins with all fittings, valves, street trench replacement, insurance and permit fees. EA Furnish and install 1" services per Standard $ Drawing W-1 with all appurtenances including all fittings, street trench replacement, insurance and permit fees. _ 1" services for 314" meters EA Abandon existing fire hydrants including $ hydrant removal, insurance and permit fees. EA Furnish and install fire hydrants assemblies $ per Standard Drawing W-11 complete with all appurtenances including Jones J-3700 - hydrant, valves, piping, fittings, street trench replacement, insurance and permit fees. 10% of above total. The bidder shall provide a 10% contingency total on the bid for potential change orders on the project. The City reserve the right to implement the use of this item or delete it entirely. Bidder's Initials P- 2 H 47 PHASE 1 TOTAL: $ CONTINGENCY AMOUNT PHASE 1 PROPOSAL PHASE 2 ITEM ESTIMATED UNIT DESCRIPTION UNIT PRICE TOTAL PRICE NUMBER QUANTITY 1 7,850' LF Furnish and install 12" ductile iron water pipe $ $ on Barranca Ave., Baseline Rd., Calera Ave., Mauna Loa Ave., Oakbank Dr. per plans with all appurtenances, including all tie-ins, all fittings, valves, street trench replacement, insurance and permit fees involved. 2 8,280' - iron ater pipe LF Fumish and instll 8' $ $ on Haem Street. HolldyvaleeStreet e Linfield Street, Petunia Street. Barranca Avenue, - Calera Avenue, Factor Avenue, Galanto Avenue, Hanlin Avenue, Traymor Avenue, Oakhank Drive and Glenlyn Drive. per plans with all appurtenances including all tie-ins, all fittings, valves, street trench replacement, insurance and permit fees involved. 3 263 EA Furnish and install new services per Standard $ $ Drawing W-1 complete with all appurtenances, including all fittings, street trench replacement, insurance and permit fees: 1" services for 314" meters 4 1 EA Furnish and install new services per Standard $ $ Drawing W-1 complete with all , appurtenances, including all fittings, street trench replacement, insurance and permit fees: 1" services for 1" meters 5 1 EA Furnish and install new services per Standard $ $ Drawing W-2 complete with all appurtenances, including all fittings, street - trench replacement, insurance and permit fees: 2" services for 1.5" meters 6 11 EA Furnish and install new services per Standard $ $ Drawing W-2 complete with all appurtenances, including all fittings, street trench replacement, insurance and permit fees: 2" services with 2" meters 7 2 EA Furnish and install new services per Standard $ $ Drawing W-3 complete with all appurtenances, including all fittings, street trench replacement, insurance and permit fees: 4" services with 3" meters Bidder's Initials P- 3 PROPOSAL 8 1 EA Furnish and install new services per Standard $ Drawing W-3 complete with all appurtenances, including all fittings, street trench replacement, insurance and permit fees: 4" services with 4" meters 9 18 EA Abandon existing fire hydrants including $ hydrant removal, insurance and permit fees. 10 29 EA Furnish and install fire hydrants assemblies $ per Standard Drawing W-11 complete with all appurtenances including Jones J-3700 hydrant, valves, piping, fittings, street trench replacement, insurance and permit fees. 10% of above total. The bidder shall provide a 10% contingency total on the bid for potential change orders on the project. The City reserve the right to implement the use of this item or delete it entirely. Bidder's Initials PHASE 2 TOTAL: S CONTINGENCY AMOUNT PHASE 2 $ PROPOSAL PHASE 1 TOTAL PLUS CONTINGENCY IN WORDS, ITEMS 7 THROUGH 6 (Word) PHASE 2 TOTAL PLUS CONTINGENCY IN WORDS, ITEMS 1 THROUGH 6 (Word) TOTAL BID AMOUNT (Phase 1 plus Phase 2): (Word) PHASE 1 TOTAL PLUS CONTINGENCY PHASE 2 TOTAL PLUS CONTINGENCY The City reserves the right to delete any bid item and increase or decrease the estimated quantities that will serve the City's best interest. It is understood that the foregoing quantities are approximate only and are solely for the purpose of facilitating the comparison of bids, and that the Contractor's compensation will be computed upon the basis of the actual quantities in the complete work, whether they be more of less than those has been shown. It is further understood that the City intends to award both phases of this contract to a single contractor. COMPANY BIDDER'S SIGNATURE TELEPHONE # CONTRACTOR VERIFIES THAT HE HAS RECEIVED ADDENDA NOS. Initials I I AIEN H, t QF - NOLLWALE ST i I HQLWKE $i ' o YMNA LOA AL£ NIf1El0 g y � LwRELD LwilElD St < : m OUELI 5 I I KE A i r I QB1 Lmt} F Ll— 110 FREEWAY gAV __,ONO $i \ � I � WUtEA Si I THE AZUSA LIGHT AND WATER IS PROPOSING A WATER MAIN PROJECT IN CONJUNCTION WITH L.A. CO. PROJECT RMD 1947021. THE PROJECT AREA IS ENCLOSED BY ALOSTA AVENUE, BARRANCA AVENUE, BASE LINE STREET AND CITRUS AVENUE. THE WATER LINES WILL BE IN THE STREET RIGHT OF WAY AND 10' MINIMUM AWAY FROM SEWER MAINS. MAUNA LOA AVENUE ET AL PROPOSED NEW 12" & 8" WATER MAIN BID DATE APPROX. MIDDLE OF DECEMBER, 2001 THOMAS PG. 569, GR. B-6,7 & C-6,7 CITY OF AZUSA LIGHT AND WATER DEPARTMENT 0 C P - 01-01 SCALE: NO SCREE DRANK: NO SCAL00,E GENERAL NOTES INDEX TO DRAWINGS ID ®'�mQCfO'►78'mSw • _r !L_-11.wwi P_w-0 lwliYlYY��a ' i1 Yiir�4l�liM ® •�_��_ I 161 ® ® asss+ati�'�a�am. ® rr.w.>l.a��jrrr AGENCY INDEX r�ra�.r�irawr.�' s_wir�ww O � �r�••l.~ R.� �iiai�ra� ® a���rwrrr• w�� I.M.r u•w r�ro wlwr ® adQsaoas+ddrdm.. ®�'Fn3i�tf°H�'dit�smr- ® ® SCOPE OF WO�RKtp�,��igg�, ��itiiYLi• r � ® Lk{� 06R'��5G4COIIR� w JOIN n u � r s�jv�._.•r e� ra �+gr I� s�3'• ^��r =6 . MIUVMNw {�@i1061'iC6A1�'�' Fri .rr QddQ'�.sa. ® rr *pillTf I.O.•• ® �M-x�r'iarRSH�s4vms'liis,.:. ® r El 0 a CONSTRUCTION NOTES Q YYu rIAe[oma Q YAWSKYYYema QYrYrramWwaw Q Yawruar Q rurYr.olwY Q iwru.aw�wa Q .r�Wru.w. ws wA: IYLK Y.R YfY[ rvsw AAIY Wa fesw WwWv ®YYr<a�w[a�Ar ® e�w�rmi°i mirOY,rmn W w Yfl raY�lae rwr wrYr ®mYwrwYrYArrw® ® IwLAI�YO Ywuw YtWwYr ® wluw Y[IIYY>! rwwf Wru WIA1lfYw ®IDLY VTWi ®YaL A yY W YAI ® YYu rIlwwYu ®YYur Y.Y aw ®YaLf Y.Y1WY SCOPE OF WORK a�rerrmrersx►T�.�ri I�r Ya v r r wlrwo Wrr �1�LLTfIT.GII•'�" YY\ • WIrOSRwa f � Yww O s - ♦�awiMO CONSTRUCTION NOTES (Dwrrrma.rwa ® a�LOfrYwOra D uorc.srmr Q rs�rY�w O wuliur M>..i rur 4.R MI YR Irlr4�Rr Rt rLLf 4.Lr.11[ ®rr}wr.wrw ®f fI}w A1rtG'1 ® arrt.rwr ® ruororwiw.aws�mw awrrvw+mr r• rr•ow.rsrrr rrw ®^r o�rw+.ru.aarwrQ ® rusnuo ®ruraYr rt ® arrr.ra r¢fYru wrfuw ®arayrYr ®.rLaMY o\r 4.t eRwt a�af4.4 wn pLf 4.4Y SCOPE OF WORK lowm �rwi� w ssiLL m • vwr.wrY• L AZUSA uaer � wwru AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES�1p/ DATE: NOVEMBER 26, 2001 SUBJECT: ADOPT BUDGET AMENDMENT REQUEST RECOMMENDATION It is recommended that the City Council approve a budget amendment request for a new funding source provided by SB5X for $141,960.00 to be used to augment Azusa Light & Water's Public Benefit programs. BACKGROUND The California Legislature approved $40 million for California electric utilities for energy efficiency, peak demand reduction, and low-income assistance measures. Funds, available only to utilities already collecting Public Benefit funds, are to be used to encourage the purchase of energy efficiency equipment and retirement of inefficient appliances and improvements in the efficiency of high -efficiency heating, ventilating, and air-conditioning equipment, insulation, and other efficiency measures. Requirements for the awarded utilities are to submit a program plan, measurement and verification design and protocols, and monthly reports to the administering body, the California Energy Commission. Projects would need to be completed between May 2, 2001 and October 31, 2002. Southern California Public Power Authority (SCPPA) members made a single application and were awarded $8 million. Azusa Light &Water's portion was $141,960.00. To keep the measurement and verification process manageable and low cost, as well as attract new businesses to the City of Azusa, Azusa Light & Water elected to use the funds to augment the Business Energy Partnership program and use the funding for new and existing business lighting and heating, ventilating, and air conditioning retrofits. PROPOSAL Staff recommends Council approval of spending the SB5X funds on eligible programs for the benefit of Azusa Light & Water customers. FISCAL IMPACT There will be no fiscal impact since expenditures will be limited to the SB5X funding level. RESOLUTION NO. 01-0127 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT TO SPEND SBSX FUNDS ON ELIGIBLE PROGRAMS FOR THE BENEFIT OF AZUSA LIGHT & WATER CUSTOMERS WHEREAS, the City Council encourages and supports new revenue streams to support City services; and WHEREAS, the City Council supports attracting and retaining businesses compatible with the Azusa community; and WHEREAS, the City Council embraces enriching the community by providing additional services for City businesses; and WHEREAS, Azusa Light & Water proposes adoption of a budget amendment to spend SBSX funds on eligible programs for the benefit of Azusa Light & Water customers. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES FIND AND DECLARE THAT: Approval of budget amendment. The City Council hereby approves the budget amendment request for spending the SBSX funds on eligible programs for the benefit of Azusa Light & Water customers. PASSED, APPROVED AND ADOPTED this 26th day of November, 2001. Cristina C. Madrid, Mayor ATTEST: Vera Mendoza, City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF AZUSA ) I, Vera Mendoza, City Clerk of the City of Azusa, do hereby certify that the foregoing Resolution No. 01-C127 was duly introduced and adopted at a regular meeting of the Azusa Light & Water Utility Board on the 260' day of November, 2001, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Vera Mendoza, City Clerk VISQj—AleA) Azusa Utility Board Meeting November 26, 2001 Presented by: Bob Tang Power Resources Division Monthly Report • Power consumption comparison • Wholesale market trend • Power resource budget update • Current Events • Additional Updates About Enron • San Juan Unit #3 Diversification Conceptual Strategy I CRY OF AZUSA ENERGY CONSUMPTION COMPARISON ENERG'/CP6YIPTW NMw11 CRY OF ALtSA PEAK y[.(M Wp001 FY01$ PERCENT yONiN GY �IYIt F'/OI V3 CwNGE lu 1.038 21M. -1032% AUG 16]]9 22.901, -12 aP% SEP ".In 112.2 4.13% ' OCT 30323 20,.85 4.t9% NOV, .. _. $211 __.__ DEC _ ._ _ MAY01 ._—._ _ ..___ 1115I7 1. AN01 Sea FEB AA01 $67 MAR - AUG01 $52. APR SEPO1 539 WY _ _. O S33 ..__. .. _ _. _.. AN NOV01r) f1� .. .. .. _. _.. _ _._. __. S30-U=o TOTAL WINS N1.159 dSM ENERG'/CP6YIPTW NMw11 CRY OF ALtSA PEAK y[.(M Wp001 FY01$ PERCENT C14NGE _ ... AVENGE AVERAGE .__AL._ AUS- _----- SSA i1,A -1A.)Sft BEP 223 ALA 44144FC CCT 12.0 BOA 30NA NPI ,_. YAR 01 ... __.___._ ___..__._-5311__ 5226 ... DEC .. _. $211 __.__ AN _ ._ _ MAY01 ._—._ _ ..___ 1115I7 FEB AN01 Sea WR /JR AA01 $67 WY - AUG01 $52. PEAK OEWNO IN MW Due to an unusual Carly Fall season heat wave, Azusa established its peak for this year on October 1, 2001 WHOLESALE ELECTRICITY FORWARD PRICES IN CALIFORNIA PERCENT MONTH - ONPEAKPRICEIVASI011 CNPEAKPRCE110RSO11 CHANGE CY02 S39 537: 5.13%. CY03 - 512. $42. NO CHANGE AL. PRICES N LMNH Forward prices have stabilized around S301MWh. Spot price is expected to be significantly lower than S30/MWh in the coming weeks due to lower holiday season loads. • w 2 WHOLESALE ELECTRICITY SPOT MARKET PRICES IN CAUFORNIA WHOLESALE ELECTRICITY SPOT MARKET PRICES N CAL60RNN______ _. ._ _ ... AVENGE AVERAGE \ MOWN ON PEAK PRICE OFF PEAK PRICE AN01 $208 S124 FEB Ot_. III" ,_. YAR 01 ... __.___._ ___..__._-5311__ 5226 ... 5123.. "ROI__. $211 __.__ 5101_ _ ._ _ MAY01 ._—._ _ ..___ 1115I7 fig, AN01 Sea S31 AA01 $67 535 - AUG01 $52. 527' SEPO1 539 S/9 _ _. O S33 ..__. .. _ _. _.. 519, NOV01r) f1� .. .. .. _. _.. _ _._. __. S30-U=o ALL PRICES N fR3WH _ � HIT7V Ot PAHML,MONiII _. ._ WHOLESALE ELECTRICITY FORWARD PRICES IN CALIFORNIA PERCENT MONTH - ONPEAKPRICEIVASI011 CNPEAKPRCE110RSO11 CHANGE CY02 S39 537: 5.13%. CY03 - 512. $42. NO CHANGE AL. PRICES N LMNH Forward prices have stabilized around S301MWh. Spot price is expected to be significantly lower than S30/MWh in the coming weeks due to lower holiday season loads. • w 2 Power Resource Cost Accounting ...: FY '01-'02 .-,,, .!. .�.,,, --- MONTH JUL 01 AUG 01 (') LONGTERM - CONTRACTS 953,195.97 952170 51 ---7-.2-19--,468--.7-5-- SHORT_TERM PURCHASES 7,805,974.29 8,143,574.00 0) ANCILLARY SERVICE COSTS 65,501.50 32,840.72 100,000.00 100,000.00 -"-- _."..._.. (5). I SCHEDULING DISPATCHING COSTS 18,450.29 18,642.03 17,060.28 - 17,060.28 - -- -- - - - - -- - -- .. - n) WHOLESALE I--REVENUES (8,177,144.00)' (4,070,093.00) - "-- -- (4,622,773.50) _.... 161 ... _ NET i COSTS ..� .: �6�_ .. TOTAL I COSTS 8,989,572.75 9 293,677.96 8,437,105.20 --(3) TRANSMISSION COSTS 146,450.70 146 450.70 812,428.75 5,223,584.96 -_._ 3,814,331.70 SEP 01 r) OCT01 - ) NOV Ot DEC 01 954,155.47 1_168,474_21 1,097,088.85 - ----- 146,450.70 119,240.70 ----- 2,501,864:04 --- - - (1_017,009.46) _ 1,484,854.58 - - JAN 02 FEB 02 MAR--- APR 02 MAY 02 - . _ -- -- - -- - - ---- - -- - - - -- -- --- 4,027,996.16 $24,266,075 89 $558,592.80 $298,342.22 $71,21288 $29 222,219 95 STWHOLESALE REVENUES DUE TO SAN JUAN OUTAGE AMOUNT -$4,416,670.ST WHOLESALE REVENUES DUETO SAN JUANOUTAGE AMOUNT TO $3,011,924.NGTERM CONTRACTS INCLUDED $204,104 OF SAN UANCOSTTRUE UPFOR FY0401.LUDES SCPPA LONG TERM CONTRACTS AND PASADENA CONTRACT)LUDES ALL SHORT TERM PURCHASES FOR HEDGING AND LOAD BALANCING PURPOSES ----- _-� INCLUDES ALL SHORT TERM AND LON-- G TRANSMISSION CONTRACT COSTS CHARGED BY CALIFORNIA INDEPENDENT SYSTEM OPERATOR FOR SYSTEM REL_IABIL_ITY FUNCTIONS_ --�_-� -- -I----------I---- .. - --- - - -- INCLUDES COSTS FOR SCHEDULING AND DISPATCHING OF ELECTRICITY 6UM OF (1) THROUGH (5) - -- -- - - - ($17 887019.96) - $11,335,199.99 --' _... - - -- -- - JNO2 (3) - (4)- (5) - --- - -- --- ----------------- (6) (7) (8) WHOLESALE REVENUES DERIVED FROM SALES OF E)5ESS POWER -- i-- Current Events • Enron, the world largest energy trading company, is in severe financial distress due to heavy losses in non-core business. • Dynegy, the 5'h largest energy trading company in the U.S., has offered to buy Enron. It is widely believed that without such buyout, Enron would have to file for bankruptcy. • There is a large uncertainty whether Dynegy-Enron Merger will gamer the necessary regulatory approvals in— time to save Enron. • Azusa currently has dealings with Enron through CY 2003. As of today, on a net -basis, Azusa owes money to Enron for all outstanding transactions. Staff is monitoring very closely the Enron situation, so that we are not adversely affected by Enron's fallout. Additional Updates About Enron (11/26/01) Enron's stock dropped another 50% just in the last week, putting its merger with Dynegy in jeopardy. • In order to protect city's financial interest, staff has converted all physical transactions with Enron to financial transactions, i.e., where city is buying from Enron before, staff sold back the same power to Enron. • The strategy is a necessary protection, since if Enron is bankrupt, all physical deliveries from Enron will most likely cease, exposing the city to replacement energy cost that may be highly unpredictable. • The net settlement with Enron at this point is city owes Enron about $2.6 million dollars in the next 24 months. If Enron goes bankrupt, the city may have to pay the entire amount upfront. San Juan Unit #3 Diversification Strategy y There are factors that warrant the city to look into means to diversify our holdings in the unit for the long term. • Normal aging of unit (almost 20 -year old unit) will adversely impact the unit reliability in the coming years. • New coal sourcing contract will introduce additional risks to the San JuanAinit. _ r • Minority ownership by Azusa does not render effective management of plant performance by Azusa y Staff is beginning to investigate the possibility of diversifying city's San Juan ownership through exchanges or sales with third parties. Such strategy if successfully implemented, may involve write-downs of asset values. >r Fj 0. INFORMATIONAL ITEM IV. A Power Resources Division Monthly Report • Power consumption comparison • Wholesale market trend • Power resource budget update • Current Events 1 i) ri Azusa Utility Board Meeting -November 26, 2001 Presented by: Bob Tang Power Resources Division Monthly Report • Power consumption comparison • Wholesale market trend • Power resource budget update • Current Events 1 CIN OF AZUSA BUDGET AMENDMENT REQUEST (New Appropriation) ttq� 1� i e �— Fiscal Year: Department: ZT \ r Date: 1 1 _ 13 _O 7 ----- Requested by: :d�-v'l Account # Project # g-40--7—Dlob-66 ly Amount' Account # �ko- �3o-obb' M, 'Round to the highest $10 Project # Amount " ' 1+1f 5lba Total: Imo)�� 9fo0 Total $ I �I %0 I Impact on other Programs AL4,5 U Wbe-ft-f S � f I.t 11'r - Reason for Amendment: �J NOTE: 1. Amendments of $25,o00 or lass require approval of the Finance Director. �fh2�`i -� �rOq YcL..YYt 2. Amendments between $25,000 and $100,000 require approval of the City Manager and the finance Director. k,l U 00 require adoption of a resolution 4. Amendments over $1 000,000 shall be appmAmendments between $100.000 and Oved by City Counc I following a publ'Ic heariy City ng. FINANCE ONLY APPROVAL 1 r%YLa l FGat ed By: _-___-_ --- Date: --------------- t . Head: -( Date:__I _ __ Finance Director: Date: -- h: ___-___-_— GL Budget Ref:________ JL Batch: ---- ------- JL Budget mer ----- -- City Manager: Council Approved on: r CRY OF AZUSA ENERGY CONSUMPTION COMPARISON ENER4YCONSWPTONNMwN WHOLESALE ELECTRICITY SPOT MARKET PRICES IN CALIFORNIA _ _ ... PERCENT .... .... CRY OF AZUSA PEAK DEMAND COMPARISON AVERAGE moN ONPEAK PRICE Pyoi zi cm,,GE {031% } Y J0. 2/,105 2132/ AW 202» 22.90! -12.49%. ICRP SEP 22,121 2124 4.13% 4.0 b/' OCT 20.523 - 20.405 4.10%. OEC -.. DEC :. JUN01 . JAN $31: EC ......... JAN ".."... _ __ _. _ _."........... ..... " . ".... .. AUGO1 U............ N V� APR SEP 01 WY FES __—_— We MAR NOV01n $SU•.."".. _.......... _"..."_... _. wo: APR _(� NpV Ot PARTW. MONTH AMY JUN TOTAL 91.N5 53.159 4211%' ENER4YCONSWPTONNMwN WHOLESALE ELECTRICITY SPOT MARKET PRICES IN CALIFORNIA YMOLESALE ELECTRICITY SPOT MARIOET PRICES N CALIFORNU CRY OF AZUSA PEAK DEMAND COMPARISON AVERAGE moN ONPEAK PRICE AVERAGE OFF PEAK PRICE MOAJIN Fraual Fra1m GNNrE aA ._._..__..__ .._._._......._____......_"_—__ xe u.9 .__.._—_._... -toax AM ._—._—_ b0 4?., 9/22% SEP 053' OA' -2030%: OCT 4.0 b/' _ 30.00%: NOV -5251; OEC -.. DEC JUN01 . JAN $31: FEB ...... .... .. __.__ ___.. j AMR AUGO1 Sm! V� APR SEP 01 WY f191 FEAN oEMANO N NIN Due to an unusual early Fall season heat wave, Azusa established its peak for this year On October I, 2001 1 ALL PRICES IN f!lA'MI Forward prices have stabilized around S4OfM Wh. Spot price is expected to be significantly Iowa than S30/MWh in the coming weeks due to lower holiday season loads. WHOLESALE ELECTRICITY SPOT MARKET PRICES IN CALIFORNIA YMOLESALE ELECTRICITY SPOT MARIOET PRICES N CALIFORNU AVERAGE moN ONPEAK PRICE AVERAGE OFF PEAK PRICE JAN01 S20e $121: FEBOt_ $21/_ v" MAR01 - 5220 " ,._ 5120; APROt $211 5101i -5251; JUN01 sae. $31: imal W! sm AUGO1 Sm! 522; SEP 01 ua'OcTol f191 __—_— We NOV01n $SU•.."".. _.......... _"..."_... _. wo: _(� NpV Ot PARTW. MONTH ALL PRICES IN f!lA'MI Forward prices have stabilized around S4OfM Wh. Spot price is expected to be significantly Iowa than S30/MWh in the coming weeks due to lower holiday season loads. Power Resource Cost Accounting FY '01-'02 — - - _ i - LONGTERM _.. SHORT TERM TRANSMISSION ANCILLARY SCHEDULING COSTS TOTAL COSTS WHOLESALE REVENUES NET i COSTS MONTH CONTRACTS PURCHASES COSTS SERVICE CASTS DISPATCHING JUL 01 953,195.97 7,805,974.29 146,450.70 65,501.50 18,450.29 8,989,572.75 (8,177,144.00)' 812,428.75 AUG 01 (ry 952,170.51 8 143,574.00 -146 450.70 32 840.72 18 642.03 _ 9,293,67796 (4,070,093.00) 5,223,584.96 SEP 01 ('•) _954,155.47 1,168,474.21 7,219,438.75 1,097,088.85 146,450.70 119,240.70 100,000.00 100,000.00 -17,060-.2.8 - 17060282,51,86404 8,437,105.20 (4,15220-13.5-0-) (1,017,009.46) 3,814,331.70 1,484,854.58 OCT 01 NOV 01 _ DEC 01 JAN 02 --- -- - ---- __.._..- - _ FEB 02 $4,027,996.16 $24,266,075.89 $558,592.80 $298 342.22 17 $71,212.88 I $29,222,219.95 ($17,887.019.96) $11,335,199.99 JUN 02 TOTAL O LOST WHOLESALE REVENUES DUE TO SAN JUAN OUTAGE AMOUNT TO $4 416 670 - _- LOST WHOLESALE REVENUES DUE TO SAN JUAN OUTAGE AMOUNT TO $3,011,924, --- -' ('•) TERM CONTRACTS INCLUDED $2-04,104 OF S JUAN COST TRUE -UP FOR FY00-01. LONG INCLUDES SCPPA LONG TERM CONTRACTS AND PASADENA CONTRACT -- - . INCLUDES ALL SHORT TERM PURCHASES FOR HEDGING AND LOAD BALANCING PURPOSES------------ (1) (2) _ ---Z ALL SHORT TERM AND LONG TRANSMISSION CONTRACT COSTS (3)INCLUDES _.., - CHARGED BY CALIFORNIA INDEPENDENT SYSTEM OPERATOR FOR SYSTEM RELIABILITY FUNCTIONS (4) COSTS (5) ----- . . COSTS FOR SCHEDUPATCHING OF ELECTRICf Y. INCLUDES LING AND DIS SUM OF (1) THROUGH (5) ....._. .... __ _ (6) (7) WHOLESALE REVENUES DERIVED FROM SALES OF EXCESS POWER DIFFERENCE OF (6) AND (7).-- _ (8) s �W ,�111 I . . L Client: Azusa Canyon Offroaders Association PO Box 618 Azusa, California Attn.: Mike Bishop Project: PO #: Turnaround Time: Normal CERTIFICATE OF ANALYSIS Weck Laboratories, Inc. Report Date: Tuesday, September 18, 2001 Received Date: Friday, August 31, 2001 Log By: m Log Time: 11:10 Phone: (626)840-8472 Lab#: A106011-001 Sample ID: Puddingstone Reservoir 1 Matrix: Lake Water 8/31/01 gn WS27210 Sampled By: Mike Bishop Date: 8/26101 Time: 16:00 Oil & Grease ND mg/L 1 5 EPA 1664 Dilution WS27503 Lab#: A106011-003 Sample ID: San Gabriel River East Fork Parameter Result Flag Units Factor RL Method Analyzed Worksheet# Gasoline range hydrocarbons (C6 -C10) ND mg/L 1 0.10 EPA 80158 8131/01 gn WS27210 Prep. Method: SPE Source: Vehicle Crossing Parameter Result Flag Units Factor RL Method Analyzed Oil & Grease NO mg/L 1 5 EPA 1664 9/11101 tc WS27503 Lab#: A106011-002 Sample ID: San Gabriel Reservoir Factor RL Method Matrix: Lake Water Worksheet# Gasoline range hydrocarbons (C6 -C10) Sampled By: Mike Bishop Date: 8/26/01 Time: 15:30 0.10 EPA 80158 8/31/01 gn WS27210 Prep. Method: SPE Dilution Parameter Result Flag Units Factor RL Method Analyzed Worksheet# Gasoline range hydrocarbons (C6 -C10) NO mg1L 1 0.10 EPA 80158 8/31/01 gn WS27210 Prep. Method: SPE WS27210 Prep. Method: SPE Oil & Grease ND mg/L 1 5 EPA 1664 9/11/01 to WS27503 Lab#: A106011-003 Sample ID: San Gabriel River East Fork 5 EPA 1664 Matrix: Stream Water tc WS27503 Sampled By: Mike Bishop Date: 8/26/01 Time: 15:30 Matrix: Stream Water Dilution 8/26/01 Time: 15:30 Source: Vehicle Crossing Parameter Result Flag Units Factor RL Method Analyzed Worksheet# Gasoline range hydrocarbons (C6 -C10) NO mg/L 1 0.10 EPA 80158 8/31/01 gn WS27210 Prep. Method: SPE Oil & Grease NO mg/L 1 5 EPA 1664 9/11/01 tc WS27503 Lab#: A106011-004 Sample ID: San Gabriel River Matrix: Stream Water Sampled By: Mike Bishop Date: 8/26/01 Time: 15:30 Source: Vehicle Crossing Dilution Parameter Result Flag Units Factor RL Method Analyzed Worksheet# Gasoline range hydrocarbons (C6 -C10) NO mg/L 1 0.10 EPA 80158 8/31/01 gn WS27210 Prep. Method: SPE Oil & Grease NO mg/L 1 5 EPA 1664 9/11/01 to WS27503 Lab#: A106011 _--Page 1 o 2 14859 East Clark Avenue, Cityof Industry, Califomia 91745-1396 (626) 336-2139 FAX (626) 336-2634 mvw. wecklabs. com `WiiIL Client: Azusa (-'anyon Offroaders Association Project Name: Weck Report Date: Tuesday, September 18, 2001 CERTIFICATE OF ANALYSIS Inc. 67 mea Flags for Data Qualifiers: utlWorized Signature ELAp #1132 B = Compound detected in the blank. Sample result equal or less than 10 times the concentration in the blank. LACSD # 10143 J = Estimated value, detected but below the reporting limit. H = Estimated value, result over the calibration range R = Result is suspect, LCS recovery greater than the upper control limit. L = Result is suspect, LCS recovery lower than the control limit. Q = QC result out of acceptance limits. T = Trace detection, detected but below the reporting limit. Notes: The Chain of Custody document is part of the analytical report. Any remaining sample(s) for testing will be disposed of one month from the final report date unless other arrangements are made in advance. All results are expressed on wet weight basis unless specified. RL = Reporting Limit. ND = Not detected, below the reporting limit. Sub = Subcontracted analysis, original report enclosed. Lab#: A106011 14859 East Clark Avenue, City of Industry, California 91745-1396 www.wecklabs.com (626)336-2139 FAX(626)336-2634 Page 2 of 2 Wi,1 L 14859 East Clark Avenue City of Industry. CA 91745 Phone: (626) 336 2139 PAS: (626) 336 2634 Bill To: 360.00 Total Invoice Amount '-Azusa Canyon Offroaders Assoc. P.O. Box 618 Azusa, CP. Attention: Mike Bishco �'r� LAB ID# Customer ID A106011 (001-002) azusacyn Samples taken 8/26: Ol Sample Type Aqueous 4 81 4 of Customer PO Weck Labora '_nvlronmental and Anatvda Inc. Invoice Invoice Number: 12560 Invoice Date: Sep 25, 2001 Page: 1 Payment Terms ------ C.O.D. "cyoy -_._-_ i nate Rem Mike Bishop 9/18/01 Due Date 9/25/01 B&iance remaining unpaid at due date are subject to a service charge at 1.5% per month until paid. Subtotal 360.00 Total Invoice Amount 360.00 Payment Received TOTAL 360.00 �'r� /03:26p ----------��� P.7 core habitat areas, potential Wild and Scenic Rivers, watersheds in need of protection or restoration, lands classified as unsuitable for timber production, evaluations of inventoried roadless and unroaded areas, and estimated outcomes of continued management under current Forest Plans. All of the information was available on the website through July 15, 2001. Comments received ager May 7h were accepted. Preliminary concerns surfaced during these initial, informal stages of public involvement can be summarized as follows: conflicts between different types of recreation, desire for continued or improved access, desire for additional special area designations, concerns regarding species and habitat protection and others. The next phase of public involvement for this proposed Forest Plan revision will consist of workshops and public meetings to be announced during the scoping period for i this proposal. Currently scheduled meetings are as follows: Angeles National Forest October 25, 2001 6:00 — 9:00 pm, Glendora Public Library, 140 S. Glendora Avenue, Glendora, CA. November 13, 2001 6:00 — 9:00 pm, Pasadena Conference Center, 300 E. Green Street, Pasadena, CA. November 19, 2001 6:00 — 9:00 pm, Lake View Terrace Recreation Center, 11075 Foothill Boulevard, Lake View Terrace, CA. November 27, 2001 7:30 — 9:30 pm, Wrightwood Community Center, 1275 Highway 2, Wrightwood, CA. December 4, 2001 6:00 — 9:00 pm, California State University, Los Angeles, Student Union, 5154 State University Drive, Los Angeles, CA. SAN GABRIEL RIVER MASTER PLAN FINAL APPROVAL DRAFT OF VISION AND GOALS VISION: The San Gabriel River will be the corridor of an integrated watershed system while providing protection, benefit and enjoyment to the public. GOALS: The following goals of the Master Plan support the vision for the San Gabriel River. ➢ Preserve & enhance habitat systems through public education, connectivity, and balance with other uses; ➢ Encourage & enhance safe and diverse recreation systems, while providing for expansion, equitable and sufficient access, balance, andpulti-purpose uses; ➢ Enhance & protect open space systems through conservation, aesthetics, connectivity, stewardship, and multi-purpose uses; ➢ Enhance flood management activities through the integration with recreation, open space, and habitat systems, while maintaining flood protection and existing rights; and ➢ Enhance water resources management through the integration with recreation, open space, and habitat systems, while maintaining existing rights, quality, supply, recharge, and conservation. E w H H AZUSA UGHT & WATER BIWNO REPORT OCTOBER 2001 RECEIVED NOV 1 9 2001 AZUSA LIGHT & WATER Number of -Zict2001 Oct 2001 Number of Oct2000 Oct2000 200 at Yea a te CustornarTypes su tl Kwh/CCF au Kwh/CCF II 0 do KwhICCF III 1 Small business G-1 1087 1390372 15710920 '• 1078 1365661 5153854.35 399492.51 •' '• 6389104 18678359 $713970.43 1771819.97 Madlum business G•2 276 4351 51 42555727 286 34 4182166 7881 778 780 498.12 29523 2 704 480.93 Ln a business .O.U. 33 5,551, 480 3482 719 .34 879.33 11 3482 878.59 13928 2 717.41 Street U 10 23 3-m 570.45 25 4774 88420 18 791 -326,943,11 Outdoor LI hts 4 Municipal Accounts Total Commercial 14874 1 577 15,204,298 1 374 632.92 '• 1,575 14,160,143 1 7810825 58 775025 $5,522,199 2 Residential 5,730,786 54156222 540 778 21 Fuel Cost Ad ustment Total Electric 14 939 20 935084 2124 894.93 14 828 20,016,481$1,929,368.06 85,243,650 $8.487.722.81 Mise Revenue Billing - 27 015.47 29 355.47 111 61527 Azusa City Residential 9.029 787527 308 22.65 6,937 1 9210 $28705137 •• 841466 257,975 1343198.49 449 0.52 Commerdel 810 01,688 94551.58 •' 789 48,796 94 80908.57 9423.95 379 40415.74 Fire Detector Une 144 83 43423 70089.37 84566.08 138 218 55888 77018.43 213316 310509.83 Industrial Municipal Aocoums 220 131 12 694 1506723 •' 111 9 265 74 24.79 ' 60,75E 47428 Golf Couras Total CI Water I 10335 M603 307 016 504402.03 10,192 297066 475 650.10 •• 1,432,109 $2,268 928.93 Azusa Vallev Water 7504 278 028 $409 26120 7 474 342 218 $470 747.61 1.296.673 31 859 90621 Residential Commercial 846 106 752 155 816.73 •' 849 109 678 154 713.29 453 636 650 493.83 Fire Detector Une 125 18 8 420.42 118 8 8059.47 38 12.89 '• 73 117688 24722.01 15249229 Industrial 31 29498 38 0.19 31 28834 361,223.36 Public Authority Total AV Water 4 8,648 463 $676,609.68 141 8,613 --Liallm26939 $741.877.82 2137 $3,048,642.70 CITY/AV WATER TOTAL 18983 770079 1181011.89 18805 834285 1 77527.92 3569778 5317771.63 TOTAL ELECTRICIWATER $3,332,922-09 •• $3,176,251.45 $13,917,109.71 Sewer Residential 13 67 726.47 '• -13336- 86 469.77 15485.40 •' 268 47227 67058.76 Commercial 1865 15631.02 1,844 219 5103.73 19,3692 Industrial 221 4%9 4 Car & Laundry $88,018.84 •• 15,410 $87,381.40 S356.388.44 Total tel S Sewer 15637 Residential Rubbish $201,681.2 13.2 172 611.89 $796.741.80 GRANOTOTAL BIWNO 3622602.21 $3A38,224.74 •' 16072239.96 10,545.2 $10,218,99 $42.009.91 Mnt Assessments $4,219.70 950.84 $17,178.35 State Surchame $88.M8.94 80878.40 •• 343984.42 Elec. Users Tax Water user's rax $111,365.751 1108 342.10 '• 446 49.07 Total Users Tax Oct 01 Billing Report 11-07-01 S Acere RECEIVED NOV 1 9 2001 AZUSA LIGHT & WATER Current Events Enron, the world largest energy trading company, is in severe financial distress due to heavy losses in non-core business. • Dynegy, the 51" largest energy trading company in the U.S., has offered to buy Enron. It is widely believed that without such buyout, Enron would have to file for bankruptcy. • There is a large uncertainty whether Dynegy-Enron Merger will gamer the necessary regulatory approvals in time to save Enron. • Azusa currently has dealings with Enron through CY 2003. . As of today, on a net -basis, Azusa owes money to Enron for all outstanding transactions. Staff is monitoring very closely the Enron situation, so that we are not adversely affected by; Enron's fallout. AZUSA INFORMATIONAL ITEM IV: C TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: NOVEMBER 26, 2001 SUBJECT: MODIFICATION OF AFTER-HOURS SERVICE RECONNECT PRACTICE BACKGROUND Each month, from January through June 2001, between 32 to 74 customers called Light & Water's after-hours answering service requiring dispatch of L&W personnel to reconnect their water and/or electric services. Many of these calls were made on weekends and were due to disconnections that were made on Thursdays due to non-payment. In an effort to minimize after hours personnel costs, a pilot program was conducted from July through most of November 2001, which discontinued shut offs on Thursdays due to non- payment. The theory was that customers probably come in the following day after being disconnected to settle their accounts. Thus, if the last day of the week we disconnect was Wednesday, most affected customers would come into the office on Thursday. This pilot program aimed at addressing a number of concerns: Customer after -hour calls to the answering service are complex for a typical answering service. This can result in mis-communications. 2. Weekend reconnections by standby personnel are more expensive for Light & Water than regular weekday reconnections. Reconnecting delinquent customers after hours causes inefficiencies for Field Service Representatives (FSR's) on Mondays. FSR's disconnect the service of customers who do not pay before 10:00 on Mondays. This essentially un -does the after hours work from the weekend. If one of these customers then pays after 10:00 on Monday, an FSR must return to that same location and turn the customer back on. All this activity is unproductive and impacts the FSR workload for Monday, sometimes overflowing to Tuesday. LIGHT & WATER DEPARTMENT FY 2001-02 Statement of Purpose INFORMATIONAL ITEM IV. D The Department manages the assets and resources of electric and water utilities of the City. The main functions of the Department are: To procure and produce electricity and water and to deliver the same to 15,000 electric customers and 27,000 water customers reliably and at the least costs, and to optimize the associated resources in the most financially prudent manner. The water utility's service territory extends into several neighboring cities and the County of Los Angeles. The Department also administers solid waster franchise agreements for the City. — Work Plan Accomplishments FY 00-01 Utility Governance: With enthusiastic support and participation by council members, city staff, and utility staff from September 2000 to February 2001, a new governance structure was formulated along with additional services that are complimentary to the Department's existing services were identified. An ordinance was adopted by the City Council on May 7, 2001 officially establishing Azusa Utility Board. Resource Management: Throughout the chaotic electricity market this fiscal year, Azusa's resource management staff not only was able to secure sufficient reasonably priced resources for Azusa, they also optimize the surplus energy resulting a healthy balance sheet for Electric Operation. Summer Load Reduction Program: In response to California's energy shortage problem the Department initiated a comprehensive energy conservation and peak load reduction program. The program targets a 10% reduction of summer peaks during the weekdays. Industrial customers have already achieved 5% to 8% peak reduction through from their voluntary efforts. Public Benefits Programs: Participation by commercial customers in this programs continue to grow. Residential conservation programs from this mandate will be carried out the summer of 2001. Part of the funds in the Public Benefits Programs has been applied toward the summer load reduction programs, such as capacity reservation and public facilities conservation retrofits. Financial Planning: Staff worked with the City Manager and Finance Director developing a more holistic approach to the City's financial future, at least for the next five years. 4. Consumer Services does non -pay disconnections on Thursdays. Some customers may discover this late in the day when returning home from work. They contact Light & Water on Friday and find we are closed. To get turned back on before the weekend requires special handling by a Light & Water standby man. During the five-month pilot period, after-hours non -pay reconnects reduced from the previous 20-40% to 6%. This equates to an annual cost savings between $12,720 and $26,940, depending if water and/or electric standby is called out. There was no identifiable increase in bad debt. CONCLUSIONS AND NEXT STEPS Discontinuing Thursday non -pay disconnects improves customer service and avoids additional costs to Light & Water of after-hours reconnects. With the success of the pilot project, Light & Water is now making this a regular practice. Prepared By: Karen Vanca, Assistant Director Customer Care &Solutions Azusa Light & Water Website: Staff embarked on this project in the third quarter of this fiscal year. improvements and additional pages are being developed at present. Substation: With the identified site on hold, environmental studies and transmission line routing are being prepared. It is anticipated that approval processes will begin the fall of 2001. New Developments: Electric and water Infrastructure extensions to all developments within the City during this fiscal year. Power Pole Inspection: Inspection has been completed and identified poles are being replaced. New Water Wells: In cooperation with Los Angeles County Public Works and the San Gabriel River Water Committee In conjunction with flood control dams' sluicing, two new wells and additional transmission lines have been developed in the spreading ground, north of Azusa Green golf course. The County Public Works is paying about one-half of the project cost. The project should be substantially completed by the end of this fiscal year. However, County has announced that there will not be sluicing this year due to lack of sufficient rainfall this winter. Employee Training: Customer Services Representatives received a one day workshop on business writing. Solid Waste: We continued to make improvement in the City's recycling effort. The new contracts with Athens also improved the working relationship between the parties, provided a better accounting of waste disposed and recycled. Goal and Objectives FY 2001 - 2002 Governance: The newly formed Utility Board will begin to conduct its official duty beginning this fiscal year. A new set of rules and regulations need to be established setting forth the responsibilities of the board and management staff. Azusa Light &Water Website: Continue to developmentAL&W website. The most critical feature of this website is to allow customers to conduct transaction with utility electronically via the web. Alliance for Power Resource Management: Continue to seek alternatives to management of the City's power supply functions for the purpose of optimize the value of the power resources on one hand and to minimize the risks associated with power supply on the other hand. SCPPA recently hire a staff to spearhead this project. 2 Public Benefits Program: Expand the manual of Public Benefits Program to distribute the benefits to a broader spectrum of customers, especially the residential sector. Electric Substation: Finalize the regulatory approval processes to allow the Department to acquire the property and begin engineering design of the substation. Water Capital Projects: Begin to implement improvement projects as identified by the Water Master Plan and the approved CIP program. Reservoir Renovation: Continue our program to refurbish water reservoirs, and at the same time to improve the appearance of those facilities. New Developments: Design and expand electric and water infrastructure to serve new developments —Mountain Cove, 10'hStreet Business Development, and others may come on line. New Services: Staff will begin to explore the operational and economical feasibility of different services that were identified during the Mission Exercise. Recycling Programs: Implement recycling programs for residential and commercial customers, and at the same time, amend the existing franchise agreements to incorporate new rates, rate methodology, and other conditions that have been negotiated late last fiscal year. San Gabriel River Vision Development: The Department is soliciting a qualified person to assist the City in developing working relationship with other stakeholders, the state and federal agencies, and to seek funds for the development of recreational amenities along the river . 3 ELECTRIC - PURCHASED POWER 2001-2002 Notes Current Balance Transfers 334073 Power Supply Expense Purchased Power 555 0 6590 Electricity for resale 28188 056.00 System Control 556 0 6493 Outside Services & Re airs 250 000.00 0 6915 Utilities/Telephone 1 000.00 Other Expenses 557 0 6301 Le al Fees 30 000.00 0 6315 Accounting/Auditing Accounting/AuditingServices 1,000.00 0 6569 Small Equipment 4 000.00 0 7140 Equipment & Machi ery 6,000.00 Transmission Expenses Load Dispatching 561 0 6493 Outside Services & Repairs 1,800,000.00 Taxes 408 1 7010 Franchise 2% 446 000.00 927 0 7012 Franchise /In Lieu 8% 1,784,000.00 33407344704811 Projected Wholesale Sales 16 922 683.00 Revenue BmBuA et.Workshwt Page F 2001-2002 Notes Current Balance Transfers ELECTRIC OPERATIONS 334073 Distribution/Plant Land and Land Ri hts 360 0 0 7101 7110 Land Purchase Land Pre aration 0 en far CIP Structures & IM rovements 361 0 0 6305 6310 Arch tectural Services En ineerin 15 000.00 50000. 0 0 0 6340 7120 7140 S ecial Studies Bld s/Construction E ui ment &Machine 50000. 0 en far CIP O en for CIP Station E ui ment 362 0 0 6563 7140 S ecial Su lies E ui ment & Machine 25 000.00 O en for CIP Poles Towers & Fixtures 364 0 0 6563 7145 S ec al Su lies Lines 250 000.00 Overhead Conductors & Devices 365 0 0 6563 7145 S ecial Su plies Lines 100 000.00 Unde round Conduit 366 0 6563 S ecial Su lies 100 000.00 Under round Conductors & Devices 367 0 0 6563 7145 S ecial Su lies Lines 250 000.00 250 000.00 MmButl at.Worksheet A 1 090 000.00 Subtotal ELECTRIC OPERATIONS 2001-2002 Notes Balance Transfers 334073 Distribution/Maintenance Maintenance of Structures 591 0 6430 Custodial Services 5,000.00 0 6493 Outside Services & Repairs 10 000.00 0 6554 Custodial & Cleaning Supplies 2,500.00 0 6815 Maint.&Re air/Bld s 30000.00 Maintenance of Station Equipment 592 0 16493 1 Outside Services & Repairs 75 000.00 0 6563 Special Supplies -50-,0-0-0-,0-0- 0 000.00Maintenance Maintenanceof Overhead Lines 593 0 6493 Outside Services & Repairs 200 000.00 0 6563 Special Supplies 0 000.000 10-10-0-0-0-0- 06835 Maint.& Repair/Equipment 10 000.00 Maintenance of Underground Lines 594 0 6493 Outside Services & Repairs 2-510-0-0.0-0 0 6835 Maint.& Repair/Equipment 25 000.00 Maintenance of Line Transformers 595 0 6493 Outside Services & Re airs 25 000.00 Maintenance of Street Lights 596 0 6563 Special Supplies 3-0-.0-0-0.00 0 6835 Maint.& Repair/Equipment 30 000.00 Maintenance of Meters 597 0 6835 Maint.& Re air/E ui ment 10 000.00 Maintenance of Miscellaneous Plant 598 0 6563 Special Supplies 12 500.00 D 2001-2002 Notes Balance Transfers ELECTRIC OPERATIONS 334073 Customer Service & Information Public Benefit Program 50 000.00 908 1 6625 Residential Low Income 2 6625 Ene Erfiden P rms 325 000.00 3 6625 Research. Develo ment s Demonstration 150 000.00 4 6625 Renewables 0'00 5 6625 Administration 125 000.00 Informational/Instructional Advertisin Martin's 909 0 6601 Ari—tising Ex ense Martin's 0 6625 Pr ram Expenses Em to as Related Ex enses 0 6201 Uniforms & Laund 22 000.00 920 0 6210 Employee Awards 1000.00 0 6220 Training Schools 15 000.00 0 6564 Medical Supplies 1500.00 Administrative & General Director & Mana er 921 0 6230 Dues & Subscriptions 10 000.00 0 6235 Meetin s &Conferences 25 000.00 0 6521 Massen er Service 1000.00 0 6527 Computer Supplies 0 6530 Office Supplies 0 6563 S ecial Supplies 4.000.00 0 6915 UtilitieslTele hone 1 000.00 Cell hone Outside Services Em to ed 50 000.00 923 0 6301 L al Fees 0 8340 S ecial Studies 100 000.00 0 6345 Pro ram Consultants 150 000.00 0 6399 Professional Services/Other Z0,000.00 E WATER OPERATIONS 32-40-721- 2001-2002 Notes Current Balance Source of Supply - Operation Supervision & Engineering 701 6235 Meetings/Conferences 750.00 6493 Outside Services & Repairs 15 000.00 6521 Messenger Service 250.00 6527 Computer Supplies 21500.00 6530 1 Office Supplies 2,500.00 6563 Special Supplies 2,500.00 6569 Small Equipment 5000.006572 Office Fumiture & Equipment 2 500.00 6830 Rent/Equipment 115-0-0-.0-0- 500.006915 6915 Utilities/Telephone 5,000.00 Purchased Water 704 6230 Dues/Assessments 420,000M 6493 Outside Services & Repairs 45 000.00 6563 Special Supplies 11500,000.00 Source of Supply - Maintenance Structures & Improvements 707 6493 Outside Services & Repairs 7,500.00 6554 Custodial Supplies 250000 6563 Special Su plies 2,500.00 6569 Small Equipment 2 000.00 6805 Maint./Land 15 000.00 6815 Maint. & Repair/Buildings 1,000.00 Reservoirs 708 6493 Outside Services & Repairs 25 000.00 6563 Special Supplies 11010-0-0-0-0- 0000.006569 6569 Small Equipment 2 000.00 Wells 711 6493 Outside Services & Repairs 25 000.00 6563 Special Supplies 1000000 6569 Small Equipment 10 000.00 Transfers WATER OPERATIONS 32 -40 -721 - Fuel or Power Purchased 726 6551 6905 Fuel & Oil Utilities/Electrici 5 000.00 600 000.00 6910 Utilities/Gas 5000-00 Maintenance of Pumping/Boosters 732 6493 6560 Outside Services & Re airs Re air arts 150,000-00 11000.00 6563 S ecial Su lies 10 1 000.00 6566 Small Tools 1,000.00 - 000.00Water Water Treatment O&M Chemicals & Filterin Materials 744 6563 Special Supplies 150 000.00 Structures & Im rovements 6493 Outside Services & Repairs 25000-00 747 6563 S ecial Su lies 10 000.00 6815 Maint.& Repair/Buildinn 5000.00 Water Treatment E ui ment 748 6493 Outside Services & Re airs 25 000.00 6560 Re air arts 2500.00 6563 S ecial Supplies 20000-00 6569 Small E ui ment 10 000.00 WATER OPERATIONS 32 -40 -721 - Transmission & Distribution O&M Supervision & Engineering 751 6235 Meetin s/Conferences 750.00 6530 Office Supplies 2,500.00 6539 Printing 1000.00 6563 Special Supplies 1,000.00 6569 Small Equipment 2 500.00 6830 Rent/E ui ment 1,500.00 6915 Utilities/Telephone 2 500.00 Storage Facilities 752 6563 Spa lal Su lies 2,500.00 6830 RenUE ui ment 4,000.00 Transmission & Distribution Lines 753 6493 Outside Services & Repairs 50 000.00 6563 Special Supplies 10 000.00 Meter Expenses 754 6563 Special Supplies 10 000.00 6569 Small Equipment 150 000.00 7140 Water Meters 15 000.00 Customer Installation Expenses 755 6493 Outside Services & Repairs 25 000.00 6560Re it Parts 5,000.00 6563 S ecial Supplies 25 000.00 Structures & Improvements 759 6430 Custodial Services 5,000.00 6493 Outside Service/Re 2,500.00 6554 Custodial & Cleanin Su lies 500000 6563 SP ecial ISlies 10 000.00 6805 Maintenance/Land Improvements 2,500.00 6815 Maint. & Repair/Buildings 25 000.00 WATER OPERATIONS 32 -10 -721 - Transmission & Distributions Mains 761 6493 6563 Outside Services & Repairs S ecial Supplies 300000-00 150 000.00 6566 6569 6605 Small Tools Small E ui ment Filing/Permit Fee 5000.00 10 000.00 4000. 0 6801 Rent" —1 4000.00 6835 Maint. P. Pppair/Friulpment 25,000.00 7140 E ui ment & Machine 15 000.00 Maintenance of Services 763 6560 6563 Re air Parts S ecim Su lies 2 500.00 10 000.00 6566 Small Tools 2000.00 6835 Maint. & Re air/E ui ment 5000-00 Maintenance of Meters 764 6493 6560 Outside Services & Re airs Re air Parts 40 000.00 3000.00 6563 S ecial Su lies 5000-00 6566 Small Tools 1000.00 Maintenance of H drants 765 6560 6563 Re air Parts S ecial Su lies 5000.00 10 000.00 Maintenance of Miscellaneous Plant 766 6560 6563 6566 Re air Parts S ecial Su lies Small Tools 5 000.00 25 000.00 5000.00 6569 Small E ui ment —5,000.00 6835 Maim P. PprintriFripipment 2500.00 7140 E ui ment & Machine 5.000-00 WATER OPERATIONS 32 -40 -721 - Administrative & General Miscellaneous Operation 791 6230 Dues & Subscriptions 10-10-0-0-0-0- 0000.006235 6235 Meetings/Conferences 7500.00 6563 Su plies/Special 1,000.00 Office Supplies, etc. 6527 Computer Supplies 3,50-0-0-0- 500.00792 792 6530 Office Supplies 1.0.00.00 6563 Special Supplies 5,000.00 6569 Small Equipment 1 000.00 6915 Utilities/Telephone 1 500.00 Debt Servicefraxes 6610 Bond Administration 7.5-0-0-0-0- 500.007001 7001 Interest Expense 1.100,000.001 7005 1 Principal 619 000.00 7010 Franchise tax 274 400.00 7012 Franchise Special 110- 9-7 600.00 7015 Property Tax Azusa Valle 3,000.00 Employee Related Expense 795 6201 Uniforms 15 000.00 6210 Employee Awards 2,000.00, 6215 Tuition 2,000.00 6220 Training Schools -5,00-0-0-0- 000.006253 6253 Licenses/Certificates 7,500.00 6563 Supplies/Special 1,000.00 6564 Medical Supplies 3,00-0-0-0- 000.006625 6625 Proram Expense 2,500.00 Regulatory Commission Expense 797 6493 Outside Services 10 000.00 6605 Filing Fee 5-0 -00 -0 -0 - 000.00Outside Outside Services Employed 798 6 1Le al Fees 5-0,00-0-0-0- i6345 Water Qualitv/Program Consult. 75 000.00 6493 Outside Services 20 000.00 WATER OPERATIONS 32 -40 -721 - Transportation Expense 903 6493 6560 Outside Services Re air Parts 1 0M 2 5 6551 Fuel & Oil 75 0 6563 S ecial Su lies 1), 6569 Small Equipment 2 56825 Maint./Re air Vehicles 25 0 CONSUMER SERVICES 31-40-711- 2001-2002 Notes Current Balance Transfers Meter Reading Expenses Derek 902 6521 Messenger Service 400.00 Fed Ex 6563 S ecial Supplies 2 000.00 6566 Small Tools 2,000.00 6569 Small Equipment 2 000.007135 Vehicles 18 000.00 7140 Equipment & Machinery 9 000.00 Itron upgrade Customer Records & Collections Sallie 903 6235 Meetings & Conferences 500.00 6415 Computer Software Services 15 000.00 6493 Outside Services & Repairs 2-5-10-0- 0-0-0- A-1 Presort Part. 6518 Postage 145 000.00 6521 Messenger Service 110-0-0-0-0- Fed.Ex. 6527 Computer Supplies 2-0-10-0-0.0-0- 0 000.006530 6530 Office Supplies 2-510-0-0.0-0- 5 000.006539 6539 Printin Binding & Duplicating 37 000.00 6563 Special Supplies 2-10-0- 0-0-0- 6569 Small Equipment 5 000.00 6572 Office Furniture & Equipment 5 000.00 6835 Maint. & Repair/Equipment 115-0-00-0-0- canon.PAS,Da Wire. 6840 RentlOffice Furniture & Equip. 4 000.00 Pttne 6915 UtilitieslTele hone 2-3-10-0-0.0-0- 3 000.007150 7150 lOffice Fumiture & E ui ment 11 000.00 Transportation Expense 905 6551 Fuel & Oil 8,000.00 6825 Maint. & Repair/Vehicle 15-10- 0-0-0-0- CS.Bud et.Worksheet Page A 2001-2002 Notes Current Balance Transfers CONSUMER SERVICE 31-40-711- Informational & Instructional Advertisin 15 000.00 909 6539 Printin Bindin & Du licatin 6625 Pro am Expense 000.00 Chamber of Commerce Employee Related Expenses 62 01 Uniforms & Laund 3400.00 920 6210 Em to ee Awards 2000.00 6215 Tuition Reimbursement 2000.00 6220 Training Schools 6500.00 6564 Medical Supplies 1 000.00 Administrative & General Expenses Director/Manager --1,000.00 921 6230 Dues & Subscri tions 6235 Meetings & Conferences 8 500.00 6493 Outside Services & Repairs 10 000.00 6563 S ecial Su lies 9 000.00 6301 Le al Fees 2 000.00 6915 Utilities/Telephone 2 000.00 Nextel Utili Board Ex enses 6235 Meetin s P. Conferences 120 Amendment 928 7140 E ui ment & Machinery 36 000.00 Amendment Maintenance of General Plant 17,000-00 935 6430 Janitorial Services 6493 Outside Services & Repairs 15 000.00 ADT/Johnson Controls 6554 Custodial & Cleaning Supplies 3000-00 6563 S ecial Su lies 1 000.00 Fla s 6615 Safe & Rprprity Services 5000.00 McNeil/Newell 6805 Maint./Land Improvements 8000.00 6815 Maint. & Repair/Buildings 30 000.00 6840 RentlOffice E ui ment 1 000.00 Emerals Isle 7125 Bid .lm rovement/Remodel 6000.00 Amendment CS.Bud et.Worksheet Pae B INFORMATION SERVICES 31-40-713- 2001-2002 NOTES CURRENT BALANCI TRANSFERS 6215 Tuition Reimbursement 0.00 6220 Training Schools 410-0-0-.0-0- 000.006230 6230 Dues/Subscriptions 200.00 6235 Meetings & Conferences 6,000.00 6415 Computer Software Services 38 000.00 6493 Outside Services & Repairs 28 000.00 6521 Messenger Service 200.00 6527 Computer Supplies 101 000.00 6530 Office Supplies 200.00 6569 Small Equipment 15 000.00 6835 Maint.& Repair/Equipment 36 000.00 6915 Utilitiesrrele hone 16,000. 00 7140 Equipment & Machinery 35 000.00 SERVICE BUREAU 31-40-760- 6415 Computer Software Services 12 500.00 6493 Outside Services & Repairs 7,500.00 6835 Maint.& Repair/Equipment 10 500.00 IS.Bud et.Wodcsheet Page A 219J00.00 Subtotal Public Information Budget 2001/2002 ACCT: APPROPRIATIONS 6215 TUITION AND REIMBURSEMENT Continuing Education USC 700 6215 TOTAL $700 6230 DUES 3CMA 615 Capio 395 SCAN/NATOA 400 SUBSCRIPTIONS TRIBUNE 200 6230 TOTAL $1,610 6235 MEETINGS &CONFERENCES Capio Annual Conference 700 3CMA Annual Conference 700 3CMA Mini Conference 400 SCAN/NATOA Conference 300 NAB - Annual Conference 700 Media Lunches for Reporters 1200 Media Entertainment 2000 Mileage 1000 Air Travel 3000 6235 TOTAL $10,000 6524 PHOTO FILM & PROCESSING Digital Processing 400 Digital Disks 300 6240 TOTAL $700 6345 PROGRAM CONSULTANTS VPE 36,000 6345 TOTAL $36,000 REFUSE/AB 939/GRANTS 2001-2002 NOTES CURRENT BALANCE TRANSFERS Refuse Collection 10-40-750-000- 6455 Refuse Collection 2,090,000.00 AB 939 28-40-750-000- 6235 Meetings & Conferences 2,500.001 6301 Le al Fees 5,000.00 6518 Postage 200.00 6527 Com uter Supplies 1 000.00 6530 Office Supplies 400.00 6539 Printing, Binding & Duplicatinq 500.00 6572 Office Furniture & Equip. 1 000.00 7025 Administrative O/H 33 654.00 To General Fund Used Oil Block Grant 2840-750-062- 6625 Program Ex enses 15 900.00 Beverage Container Recycling 2840-750-065- 6625 Pro ram Expenses 13 400.00 Refuse/ABA 939/Grants Page "A" 6509 PUBLICATIONS/OTHER Source Book Updates Delivering the Message Los Angeles Source Book PCLA Media Guide - USC Media Directory 6509 TOTAL f 6518 POSTAGE Mailing Services 6518 TOTAL 6530 SUPPLIES/OFFICE Cartridges, disks, CDs Misc. Supplies 6530 TOTAL 6563 SUPPLIES/SPECIAL PIO Emergency Supplies 6563 TOTAL 6601 ADVERTISING EXPENSE Video Production Printing Designing Costs Audio & Video Dubbing Duplication Advertising Bottled Water Misc Promo Items 6601 TOTAL 399 310 200 65 200 200 100 .m 245 $765 $6,000 $709 $245 5,000 63,000 6,000 500 700 2,000 1,000 1,000 $79,200 f,