Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda Packet - March 35, 2002 - UB
AGENDA REGULAR MEETING OF AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL AZUSA LIGHT & WATER 729 N. AZUSA AVENUE AZUSA, CA 91702 AZUSA UTILITY BOARD DIANE CHAGNON CHAIRPERSON DICK STANFORD VICE CHAIRPERSON CRISTINA C. MADRID BOARD MEMBER MONDAY, March 25, 2002 6:30 PM DAVE HARDISON BOARD MEMBER IOSEPH R. ROCHA BOARD MEMBER 6:30 p.m. - Convene to Regular Meeting of the Azusa Utility Board and Azusa City Council • Call to Order • Pledge to the Flag • Roll Call 1. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to rive (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) The Consent Calendar adopting the printed recommended action will be enacted with one vote. /f Staff or - Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 11. CONSENT CALENDAR A. Minutes. Recommendation: Approve minutes of regular meeting of February 25, 2002, as written. B. Acceptance of Grant of Easement from Mur -Sol Construction, Inc. Recommendation: Approve attached Grant of Easement by attached Resolution for the subject location and authorize City Clerk to file it in the Office the Los Angeles County Recorder. C. Replacement Dump Truck -Water Distribution. Recommendation: Approve the proposal from Sacramento Truck Center for a 2002 Freightliner dump truck in the amount of $53,336 to replace dump truck for the Water Division. D- Replacement Standby Truck -Water Distribution. Recommendation: Approve of the proposal from Folsom Lake Ford for a 2002 Ford F350 truck in amount of $21,000 to replace standby truck for the Water Division. E. Replacement Welding Truck Chassis -Water Distribution. Recommendation: Approve the proposal from Folsom Lake Ford for a 2002 Ford F350 truck cab and chassis in the amount of $21,019 to replace service truck chassis for the Water Division. Replacement Service Truck -Water Distribution. Recommendation: Approve the proposal from Folsom Lake Ford for a 2002 Ford F350 truck with Knapheide service body in the amount of $21,096 to replace service truck for the Water Division. G. Replacement Vehicle for Assistant Director -Water Operations. Recommendation: Approve the proposal from Folsom Lake Ford for a 2002 Taurus in the amount of $17,300 to replace Assistant Director's City vehicle. H. Payment of Invoices for Emergency Restoration Work-EdAewood Center Convalescent Home. Recommendation: Approve payment of invoices from Emergency Service Restoration in amount of $37,553.50 for emergency cleanup services rendered. Selection of an Enqneerine Consultant to Perform En+aneerina Design Services of Capital Improvement Proiect -Correction of Error on Previous Aeenda. Recommendation: Accept Hall & Foreman as the engineer to provide the required engineering design services for installation of pipeline - 2,000 linear feet of 16 -inch pipeline in Baseline Avenue from Rockvale Avenue easterly to Citrus Avenue. J. Selection of Wren &Associates to Perform Construction Inspection Services for Project W-170. Recommendation: Accept Wren &Associates as the inspection consultant to provide the required project construction inspection services for project W-170. K. Proiect Completion Notice - Spreading Ground Wells. Recommendation: Approve .s the Notice of Completion for spreading ground well project. L. Approval of Funding Request Form to the Department of Conservation for Recycling of Beverage Containers. Recommendation: Approve attached funding request in the amount $26,138 and authorize submittal to the Department of �a Conservation for continuation of the school recycling program. M. Approval to Initiate Creation of a New Temporary Position. Recommendation: Authorize the Director of Utilities to initiate discussion with the Personnel Board regarding creating a new temporary position called Project Inspector. aall. SCHEDULED ITEMS A. Resolution Amending Existing Street Lighting Rate Schedule (SL -2) Recommendation: Adopt attached resolution, in accordance with provisions of Section 13.08.020 of the Azusa Municipal Code, to approve an amended Schedule SL -2 (Exhibit A), Charges and Regulations, concerning outdoor area lighting services provided by Azusa Light & Water. — B. Request to Change Site for Yard Office Building. Recommendation: Authorize staff V to begin preliminary study including procuring certain consulting services to prepare plans for Planning Commission for placing the proposed Yard Office Building at 10'h and Vernon Street. / C. Transfer of Water Right. Recommendation: Request Main San Gabriel Basin ✓ Watermaster to transfer Azusa Agricultural Water Company's water rights (Azusa's share) from Azusa Valley Water Company back to the City of Azusa. D. AB 939 Fund Balance and Green Barrel Distribution Program. Recommendation: ✓ Provide staff with policy direction with respect to financing the green barrel distribution program to increase the diversion of green waste and the public profile of the green waste collection program. IV. STAFF REPORTS/COMMUNICATIONS A. Presentation of Electric Industry Update B. Monthly Power Resources Update C. Monthly Billing Report for the Month of February, 2002 D. Monthly City Facilities Energy Consumption Report for the Month of January, 2002 E. SCPPA Congressional Delegate Tour of SCPPA Facilities (Hoover Dam), May 31 - June 31, 2002 F. Well Dedication March 28, 2002, Thursday, 4:30 p.m. at Spreading Ground G. APPA Annual Conference, Dallas, TX, June 10-12, 2002 H. Bill Service Proposal to Vernon V. DIRECTORS' COMMENTS VII. - ADIOURNMENT "in compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-811-5119. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. " i CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, FEBRUARY 25, 2002 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: STANFORD, HARDISON, CHAGNON, ROCHA, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, Director of Utilities Hsu, City Manager Cole, Assistant Director of Customer Care Solutions Vanca, Secretary Alvarez, Assistant to the Director of Utilities Kalscheuer, Electrical Engineer Langit, City Clerk Mendoza, Deputy City Clerk Toscano. Public Particiaation Pub Part None. None The CONSENT CALENDAR consisting of Item 11-A through 11-1, were approved by motion of Consent Cal. Councilmember Stanford, seconded by Councilmember Hardison, and unanimously carried. Appvd A. The minutes of the regular meeting of January 28, 2002, were approved as written. Min Appvd B. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Res. 02-C25 CALIFORNIA, APPROVING PARTICIPATION IN USED OIL AND HHW GRANTS Used Oil & ADMINISTERED BY THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD. HHW Grants C. Approval was given to contract with ABB Power T & D Services,.in the amount not -to- Contract exceed $20,395 to furnish and install two electric 12 kV circuits on existing control panel w/ABB Power \ at Azusa Substation. T&D Services D. Approval was given to select Montgomery Watson Harza, Inc. to perform analysis for the MW Harza south reservoir for seismic and structural adequacy. analysis E. Approval was given to Civiltec, Inc. as the engineer to provide the required engineering Civiltec design services for installation of 5,300 linear feet of 12 -inch pipeline to intersection of engr sys Citrus and Foothill easterly to Barranca, then southerly on Barranca to the south side of Alosta. F. Approval was given to accept Psomas, Inc. as the engineer to provide the required Psomas engineering design services for installation of pipeline from Lakeview Terrace, southerly and engr sys easterly through Monrovia Nursery. G. Approval was given to select Civiltec, Inc. to provide the required engineering design Civiltec services for installation of 5,500 linear feet of 12 -inch pipeline to Sixth Street from Virginia engr sys easterly to Cerritos Avenue. H. Approval was given to accept SA Associates, Inc. as the engineer to provide the require SA Associates engineering design services for installation of pipeline in Dalton Avenue from Sierra Madre eng sys southerly to Fifth street. I. Approval was given to accept SA Associates, Inc. as the engineer to provide the require SA Associates engineering design services for installation of pipeline in Baseline Avenue from Rockvale engr sys Avenue easterly to Citrus. Scheduled Items Sched Items Utility Director Hsu addressed Councilmembers presenting a recommendation to award a Utility Dir contract for professional architectural services for the proposed Azusa 2n° Substation at 1 160 Comments West Gladstone Street. He advised that the last time the item was discussed, Council wanted re: to talk to the proposed architect and provide input on the project; and since the architect could Architectural not be at the meeting, he suggested Council provide input to staff in order for the architect to Services create two renderings which will be presented for consideration at the next meeting. He Azusa 2 n presented drawings similar to the proposed substation, requesting input from Councilmembers Substation on the front wall and landscaping. He advised that there will be two large gates with ten foot walls. Discussion and suggestions were as follows: discussion regarding setbacks, bus stops, security, graffiti protection; and suggestions for concrete/multi-colors walls with different setbacks as off the 5 fwy, entryway bigger, softscape more lush, something that takes minimal maintenance of the softscape, perhaps rock and shrubscape. They were reminded that the sides are not being considered at this time; discussion is only regarding frontage of the property. It was also suggested that a parkway with trees be considered for the front of the business. Moved by Councilmember Stanford, seconded by Mayor Madrid and unanimously carried to Gonzalez/ award the architectural services contract to Gonzalez/Goodale Architects, in the amount not -to- Goodale Arct. exceed $14,000 for architectural - landscape design and wall treatment along frontage of architectural - proposed substation at 1160 West Gladstone Street. landscape design 02/25/02 PAGE TWO Discussion was held regarding the Agreement of Purchase &Sale and Escrow Instructions for the acquisition of the Rosenfeld property located at 1160 West Gladstone Street, site for the proposed Azusa 2"a Substation. Specifically, discussion was held regarding relocation cost which are not to exceed $100,000. It was noted that the relocation agreement is with the owner of the property, not with the business that is located there, which is Cities Tow. Additional discussion was held regarding the threat of condemnation being the reason that the City is required to pay relocation cost. It was suggested that if Cities Tow is relocating within the City, that their new site is better looking then their existing site. Electrical Engineer Langit advised that when the issue of the relocation expense was first brought up, there was an independent study performed by the department, and in the assessment, the $100,000 was found to be fair and reasonable, and it comes with a release with the performance deed of trust secured by the attorney to make sure that the owner would relocate the tenants and that the money would be spent strictly for relocation expenses which would release the City from liability claims from the business owners. Discussion re: Relocation Cost to acquire 1160 W. Gladstone F. Langit comments Moved by Councilmember Stanford, seconded by Councilmember Hardison and unanimously Acquisition of carried to approve the Agreement of Purchase & Sale and Escrow Instructions for acquisition of 1160W. the Rosenfeld property located at 1160 West Gladstone Street, and authorize the Mayor to Gladstone execute the agreements. approved Staff Report/Communications Staff Rpts Utilities Director Hsu presented the preliminary architectural rendering of City Yard Office. He Utilities Dir described the project and answered questions posed by Councilmembers regarding the solar CityYard panel on the roof, crew quarters, ADA elevator, landscaping, staffing, entrances/exits, possible parking on Railroad property, materials and parking. Utilities Director Hsu stated that Bob Tang is currently in New Mexico talking to people about Power Res the possible sale of San Juan. He stated that there was not much change in the Power Resources Report Division Monthly Report since last month, but there is still a need to conserve energy. Chairperson Chagnon asked that City departments conservation efforts continue to be tracked and that a report be done. Chairperson Chagnon addressed the Monthly Billling Report for January, 2002, and asked if Billing Rpt customers are paying more by mail, credit card or debit card and questioned the reason for an January increase in return checks. Assistant Director of Customer Care Solutions Vanca responded stating that she will keep track of the number of bills paid in the office and the number of methods and with regard to return checks, which are hard to detect due to bank process for return checks. Utilities Director Hsu provided a brief update on the Utilities Department Workplan, noting water Dir Utilities line replacement projects, reservoir at the spreading grounds may need to be rebuilt, Mountain Workplan Cove Development and Lakeside development electrical needs. Councilmember Rocha addressed the installation of pipelines on Baseline from Rockvale to Citrus Rocha and Dalton Street, noting that the areas have just been overlayed by Engineering and asked if questions they would be torn up again. Utilities Director Hsu responded stating that the two departments re: pipelines Water and Engineering are supposed to behaving quarterly meetings to discuss the projects, and and overlays he would check into it. 02/25/02 PAGE THREE Councilmember Rocha addressed the subject of Green Waste Barrel Distribution Program, asking if the fee that the Council approved last year was adequate to purchase 33 gallon green barrels for distribution to residents? Assistant to the Director of Utilities Kalscheuer responded stating that in June, 2001, there was a fee adopted and a procedure was set up to account for those funds separately to be used for the Program. He stated that he feels the fee is probably adequate, however, noted that if the fee was not adequate, that we could look at finance options to implement the program. He described the manual green waste collection system noting that he does get complaints from residents about the trash hauler collecting both trash and green waste with one truck. He described how the trash hauler typically distinguishes trash from green waste barrels when serving residents. He noted that the cost to process trash through Athens' Material Recovery Facility or MRF was about $45 per ton and the cost to dispose of green waste as a cover material at the landfill was $11 per ton. He noted that it was lower in cost for residents if they separate more green waste at the curb. He stated that this is the purpose of the green barrel distribution program. He also noted continued public education will help. Rocha t Green Waste C. Kalscheuer Green Waste collection system Discussion was held between Councilmembers and staff regarding the process of collecting green Discussion waste and trash, the label system, the rate calculation, annual readjustment, justified cost increase by Athens. Utilities Director Hsu advised that in response to the Auditor's comments dated November 1, Utilities Dir 2001, that the City should adopt a policy which will define the parameters of the purchase and comments sales of electricity; he presented an Energy &Credit Risk Management Policy adopted in October Energy & 7, 1999. Discussion was held regarding the process for researching and obtaining information. Credit Risk Mgmt Policy It was consensus of Councilmembers to recess to Closed Session to discuss the following: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Gov. Code Sec. 54956.9 Closed j1 Exposure to Litigation - Load Reduction Agreement with S&S Foods, LLC. Session CONFERENCE WITH REAL PROPERTY NEGOTIATOR Gov. Code Sec. 54956.8 Property: Various. Negotiator: Joseph F. Hsu, Director of Utilities Negotiating Parties: Chris Alario Under Negotiation: Price and Terms of Sale/Lease of Utility Properties. Recess: 7:42 P.M., Reconvened: 8:05 P.M. General Counsel Ferre advised that there was no reportable action taken in Closed Session. It was consensus of Councilmembers to adjourn. TIME OF ADJOURNMENT: 8:06 P.M. SECRETARY NEXT RESOLUTION NO. 02-C26. 02/25/02 PAGE FOUR Recess Reconvened No Reports Adjourn Ir CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES ; )C DATE: MARCH 25, 2002 SUBJECT: ACCEPTANCE OF GRANT OF EASEMENT FROM MUR-SOL CONSTRUCTION, INC. RECOMMENDATION It is recommended that the Utility Board/City Council accept a Grant of Easement by attached Resolution for the subject location and authorize the City Clerk to file it in the Office of the Los Angeles County Recorder. BACKGROUND Any landowner installing utility -owned electric facilities on their private property is required to grant an easement to Azusa Light & Water Department. This grant of easement allows the utility -owner the right-of-way for operation & maintenance of such facilities. Attached herewith is the grant of easement and its "Exhibit A" and "Exhibit B" for the electric facilities located within lot 25 of Tract 7625 along Virginia Avenue south of Third Street. This easement was secured and will be used for right-of-way access in the operation & maintenance of underground electric conduits, cables and related substructures installed at this property. FISCAL IMPACT All costs associated with the processing of this grant of easement are borne by the developer. There is no cost to the City. Prepared by: Hien K. Vuong RESOLUTION NO. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING THEREOF. THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY RESOLVE AS FOLLOWS: SECTIONS 1. That certain Grant of Easement executed by Mur -sol Construction, Inc., under date of the 21st of February. 2002 to the CITY OF AZUSA a Municipal Corporation in Los Angeles County, State of California, its successors and assigns, the right of perpetual easement and right of way solely for the purpose of constructing, laying, maintaining, operating, using, altering, repairing, replacing, inspecting and relocating therein and thereupon and / or removing therefrom electrical utility lines and related facilities, with any and all connections and devices necessary thereto for the transportation, distribution and /or supply of electricity to the property, in, on, over, under across and along the following described real properties situated in the CITY OF AZUSA, Los Angeles County, State of California, to wit: See Exhibit "A" and `B" attached hereto each Grant of Easement Said Grants of Easements are hereby accepted and the City Clerk is hereby authorized and directed to cause the same to be filed for record in the office of the County Recorder of said County. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED THIS 25b day March, 2002. Cristina C. Madrid, Mayor ATTEST: Vera Mendoza, City Clerk I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Utility Board/City Council of the City of Azusa at a regular meeting of the Azusa Light & Water Utility Board on the 25h day of March, 2002. AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Vera Mendoza, City Clerk RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO The City of Azusa Light and Water Department 729 North Azusa Avenue Azusa, CA 91702 GRANT OF PERMANENT EASEMENT PORTION OF APN 8615-014-012 FOR A VALUABLE CONSIDERATION, RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, MUR-SOL CONSTRUCTION, INC., OWNER OF PROPERTY OF LOT 25 OF TRACT 7625, IN THE CITY OF AZUSA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AS PER MAP RECORDED IN BOOK 73, PAGES 33 AND 34, OF MAPS IN THE OFFICE OF THE COUNTY RECORDER OF COUNTY, CALIFORNIA (APN8615-014-012), HEREBY GRANT TO THE CITY OF AZUSA, CALIFORNIA, A MUNICIPAL CORPORATION, ITS SUCCESSORS AND ASSIGNS, AND ITS AND THEIR EMPLOYEES, CONTRACTORS AND AGENTS ("GRANTEE"),THE PERMANENT EASEMENT AND RIGHT-OF-WAY TO CONSTRUCT, MAINTAIN, OPERATE, USE, REPAIR, ALTER, REPLACE, AND REMOVE ELECTRICAL SYSTEMS AND COMMUNICATIONS SYSTEMS CONSISTING OF, BUT NOT LIMITED TO, OVERHEAD POWER LINES, POLES AND FIXTURES, GUY WIRES, UNDERGROUND CONDUITS, PULL BOXES, TRANSFORMERS, PADS, VAULTS, CABLES, CONDUCTORS AND OTHER FIXTURES AND APPLIANCES, WITH THE NECESSARY APPURTENANCES, FOR CONVEYING ELECTRIC ENERGY TO BE USED FOR LIGHT, HEAT, POWER AND FOR TRANSMITTING DATA BY ELECTRICAL MEANS AND/OR OTHER PURPOSES ("SYSTEMS") OVER, UNDER, IN, ALONG, AND ACROSS THE FOLLOWING DESCRIBED PARCEL OF REAL PROPERTY SISUATED IN THE CITY OF AZUSA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA: As in Exhibit "A" and depicted in Exhibit `B" attached hereto and made a part hereof. PROPERTY ASSESSOR'S PARCEL NUMBER: 8615-014-012 TOGETHER WITH ALL NECESSARY AND CONVENIENT MEANS OF INGRESS AND EGRESS TO AND FROM SAID RIGHT-OF-WAY OR STRIP OR PARCEL OF LAND, FREE FROM ANY AND ALL BUILDINGS, EQUIPMENT, VEGETATION, COMBUSTIBLE MATERIALS, OR OBSTRUCTIONS OF ANY KIND, FOR THE PURPOSE OF CONSTRUCTING, RECONSTRUCTING, MAINTAINING, OPERATING, REPARIING, RENEWING, REPLACING, USING, ALTERING, OR REMOVING IN ANY MANNER THE SYSTEMS TOGETHER WITH ANY AND ALL OF THE PURPOSES HEREINBEFORE MENTIONED. TO HAVE AND TO HOLD THE ABOVE GRANTED AND DESCRIBED PREMISES UNTO THE CITY OF AZUSA, CALIFORNIA, ITS SUCCESSORS AND ASSIGNS FOREVER. IN WITNESS HERETO, GRANTOR HAS EXECUTED THIS GRANT OF PERMANENT EASEMENT THIS 21 ST DAY OF FEBRUARY 2002. NC. Notary Acknowledgement State of California ss County of Los Angeles On February 21st, 2002 before me, VICKI BETEBENNER Personally appeared JASEN GROHS Personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or entity upon behalf of which the person acted, executed the instrument. my hand and official seal U "/ BETEBENNER (PLACE SEAL HERE) =NOTARY ENNER0 92837 NAIIFOANIA ..An9ehs og. 92002 EXHIBIT "A" THE NORTHERLY 5 FEET AND THE NORTHERLY 8 FEET OF THE EASTERLY 8 FEET, BOTH OF LOT 25 OF TRACT 7625, IN THE CITY OF AZUSA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AS PER MAP RECORDED IN BOOK 73, PAGE (S) 33 AND 34, OF MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Feb 19 02 05:07p EGL 562 945 0364 p.2 EXHIBIT "B" LEGEND EASEMENT AREA - S90'00'00"W 127.50' _ 25 NO. OF 7625 00 I 0O I O LOT 23 OF O 2 TRACT NO. 7625 I fo O 0�0 I CD LOT 24 OF O I00 TRACT NO. 7625 { 00 o S9040 0011W of r L6 O 900'00"W 127.50' 0 1 lq- - NORTH SCALE 1'=30' I Ld I Z w� W OI > d' 00 Q OI O 00' Q a0 O Oo LOT TRACT 25 NO. OF 7625 00 0O APN 8615-014-012 2 Z O d- { 00 S9040 0011W 127.50' o I O o O 00 LOT TRACT 26 NO. OF 7625 BIZ OI pp d• �--30.00' ' � §9-0.60-,070,w- 127.50' CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: MARCH 25, 2002 SUBJECT: REPLACEMENT DUMP TRUCK- WATER DISTRIBUTION RECOMMENDATION It is recommended that the Utility Board/City Council approve of the proposal from Sacramento Truck Center for a 2002 Freightliner dump truck in amount of $53,336 to replace dump truck for the Water Division. BACKGROUND The Light & Water Department replaces its vehicles on an as -needed basis. The dump truck to be replaced is a 1985 Ford F-700 with approximately 138,500 miles on the odometer. The dump truck was acquired by the Water Division as a part of the Azusa Valley Water Company purchase. Each year, the State of California Procurement Division lets commodity contracts out for competitive bid and awards the low bidder the exclusive supply contract for commodity supplied by the bidder. Vehicles are among the commodities bid on by the suppliers. Because the vehicles are bid competitively by the State, local governmental agencies are allowed by the State to purchase vehicles from the State -selected suppliers without the necessity of competitive bidding by the local agencies themselves. Sacramento Truck Center has been selected by the State to be the supplier of Freightliner dump trucks to the State and local governmental agencies. FISCAL IMPACT $58,336 to be paid from the approved Vehicle Replacement budget. Prepared by: Chet F. Anderson, P.E., Assistant Director- Water Operations CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES - P r DATE: MARCH 25, 2002 SUBJECT: REPLACEMENT STANDBY TRUCK- WATER DISTRIBUTION RECOMMENDATION It is recommended that the Utility Board/City Council approve of the proposal from Folsom Lake Ford for a 2002 Ford F350 truck in amount of $21,000 to replace standby truck for the Water Division. BACKGROUND The Light & Water Department replaces its vehicles on an as -needed basis. The service truck to be replaced is a 1990 Ford 1 -ton with approximately 102,000 miles on the odometer. Each year, the State of California Procurement Division lets commodity contracts out for competitive bid and awards the low bidder the exclusive supply contract for commodity supplied by the bidder. Vehicles are among the commodities bid on by the suppliers. Because the vehicles are bid competitively by the State, local governmental agencies are allowed by the State to purchase vehicles from the State -selected suppliers without the necessity of competitive bidding by the local agencies themselves. Folsom Lake Ford has been selected by the State to be the supplier of small trucks to the State and local governmental agencies. FISCAL IMPACT $21,100 to be paid from the approved Vehicle Replacement budget. Prepared by: Chet F. Anderson, P.E., Assistant Director- Water Operations , • lam .p 0 , „-,,___ AZUSA IIGNT i WATER rf AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: MARCH 25, 2002 SUBJECT: AB 939 FUND BALANCE AND GREEN BARREL DISTRIBUTION PROGRAM RECOMMENDATION It is recommended that the Utility Board/City Council provide staff with policy direction on financing the green barrel distribution program to increase the diversion of green waste and the public profile of the green waste collection program. BACKGROUND At its regular Utility Board/City Council meeting on February 25, 2002, Board Member Rocha asked if the AB 939 fee that was approved in June 2001 was providing adequate revenue to pay for implementation of the green barrel distribution program. Since the last Board meeting staff obtained pricing from one vendor for 32 gallon barrels. While we would have to go through a formal bidding process for this purchase, based on pricing from one vendor, 16,000 green barrels with lids, including hot stamp message, enough for about two barrels per home, are estimated to cost about $231,000. Barrel distribution to 8,000 homes would cost bout $15,000, making the total cost for this program about $246,000. These are ballpark figures. The actual quantity of barrels needed may vary depending on a number of factors, such as the number of households using barrels in multifamily complexes that are served by landscape contractors that haul away debris. The current fund balance for the AB 939 fee revenue is about $126,000, with annual positive cash flow of about $130,000, based on revenues and expenses from July 1, 2001 through January 31, 2002. If the Utility Board desires to implement this program within the next six months, staff suggests that we finance the cost of this program from other reserve funds with repayment from the AB 939 fee over the next year or two. Pursuant to policy direction on this, staff will prepare a bid package for purchase and distribution of barrels. ‘40a FISCAL IMPACT Capital outlay of about $246,000 is expected for this program. About half can be paid out of AB 939 revenue fund, object numbers 3601 and 4450, with the other half financed through a loan from reserves or other fund balances; repayment would be made from the AB 939 fee within two years. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities GREEN BARREL DISTRIBUTION PROGRAM COST/PAYBAC 2000 Green Waste Tons Disposed 2,504.2 Households 7,440.00 Azusa's Green Waste Disposed LBS Per Week 12.94' Covina's Green Waste Disposal Per Week 25.64 75% of Covina's LBS Per Week 19.23 lbs Increase over Azusa's Current LBS 48.6% Total Additional Tons 1,217.44 Cost Savings Per Tons to Ratepayers $35.58 Total Annual Cost Savings $43,316.52 Annualized Capital Cost $228,780.00 Payback Period(Years) 5.28 • AZUSA LIGHT l WATER CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: MARCH 25, 2002 SUBJECT: REPLACEMENT WELDING TRUCK CHASSIS- WATER DISTRIBUTION RECOMMENDATION It is recommended that the Utility Board/City Council approve of the proposal from Folsom Lake Ford for a 2002 Ford F350 truck cab and chassis in amount of $21,019 to replace service truck chassis for the Water Division. BACKGROUND The Light & Water Department replaces its vehicles on an as -needed basis. The welding truck chassis to be replaced is a 1989 GMC 1 -ton with approximately 62,000 miles on the odometer. The existing welding truck bed will either be placed on the new chassis or a replacement flat bed will be purchased under a separate contract. Each year, the State of California Procurement Division lets commodity contracts out for competitive bid and awards the low bidder the exclusive supply contract for commodity supplied by the bidder. Vehicles are among the commodities bid on by the suppliers. Because the vehicles are bid competitively by the State, local governmental agencies are allowed by the State to purchase vehicles from the State -selected suppliers without the necessity of competitive bidding by the local agencies themselves. Folsom Lake Ford has been selected by the State to be the supplier of small trucks to the State and local governmental agencies. FISCAL IMPACT $21,019 to be paid from the approved Vehicle Replacement budget. Prepared by: Chet F. Anderson, P.E., Assistant Director- Water Operations i6lp AZUSA EIGHT A WATER CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF.UTILITIEST)tT' DATE: MARCH 25, 2002 SUBJECT: REPLACEMENT SERVICE TRUCK- WATER DISTRIBUTION RECOMMENDATION It is recommended that the Utility Board/City Council approve of the proposal from Folsom Lake Ford for a 2002 Ford F350 truck with Knapheide service body in amount of $21,096 to replace service truck for the Water Division. BACKGROUND The Light & Water Department replaces its vehicles on an as -needed basis. The service truck to be replaced is a 1990 GMC 1 -ton with approximately 83,000 miles on the odometer. Each year, the State of California Procurement Division lets commodity contracts out for competitive bid and awards the low bidder the exclusive supply contract for commodity supplied by the bidder. Vehicles are among the commodities bid on by the suppliers. Because the vehicles are bid competitively by the State, local governmental agencies are allowed by the State to purchase vehicles from the State -selected suppliers without the necessity of competitive bidding by the local agencies themselves. Folsom Lake Ford has been selected by the State to be the supplier of small trucks to the State and local governmental agencies. FISCAL IMPACT $21,096 to be paid from the approved Vehicle Replacement budget. Prepared by: Chet F. Anderson, P.E., Assistant Director- Water Operations dr AZUSA LIGHT A WATER CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIESe-)J— DATE: MARCH 25, 2002 SUBJECT: REPLACEMENT VEHICLE FOR ASSISTANT DIRECTOR- WATER OPERATIONS RECOMMENDATION It is recommended that the Utility Board/City Council approve of the proposal from Folsom Lake Ford for a 2002 Taurus in amount of $17,300 to replace Assistant Director's City vehicle. BACKGROUND The Light & Water Department replaces its vehicles on an as -needed basis. The City vehicle driven by the Assistant Director -Water Operations is a 1994 Buick Century with approximately 72,000 miles shown on the odometer. The vehicle also consumes a high amount of motor oil which requires monitoring. Each year, the State of California Procurement Division lets commodity contracts out for competitive bid and awards the low bidder the exclusive supply contract for commodity supplied by the bidder. Vehicles are among the commodities bid on by the suppliers. Because the vehicles are bid competitively by the State, local governmental agencies are allowed by the State to purchase vehicles from the State -selected suppliers without the necessity of competitive bidding by the local agencies themselves. Folsom Lake Ford has been selected by the State to be the supplier of Ford vehicles to the State and local governmental agencies. FISCAL IMPACT $17,300 to be paid from the approved Vehicle Replacement budget. Prepared by: Chet F. Anderson, P.E., Assistant Director- Water Operations CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES Tk— DATE: MARCH 25, 2002 SUBJECT: PAYMENT OF INVOICES FOR EMERGENCY RESTORATION WORK- EDGEWOOD CENTER CONVALESCENT HOME RECOMMENDATION It is recommended that the Utility Board/City Council approve of payment of invoices from Emergency Service Restoration in amount of $37,553.50 for emergency cleanup services rendered. BACKGROUND On February 8, 2002, the Water Division experienced a rupture of its water main on Paramount Avenue west of Azusa Avenue. The resulting water flow damaged the street and the Edgewood Center as a great deal of water entered the convalescent home on the south side of Paramount Avenue. Because of the threat to the health of residents at the home, the Assistant Director -Water Operations authorized immediate water recovery and cleanup efforts by telephone on February 9. Subsequent authorizations continued to ensure that the cleanup and drying out process was completed without delay. This emergency recovery work was carried out in accordance with California Public Contract Code Sections 22035 and 22050 and Azusa purchasing policies allowing purchases for reasons of safety that do not follow competitive bidding requirements. FISCAL IMPACT $37,553.50 to be paid from the Water Fund. PREPARED BY: Chet F. Anderson, P.E., Assistant Director- Water Operations AZUSA LIGHT 6 WATER CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES \— j DATE: MARCH 25, 2002 SUBJECT: SELECTION OF AN ENGINEERING CONSULTANT TO PERFORM ENGINEERING DESIGN SERVICES FOR CAPITAL IMPROVEMENT PROJECT- 2,000 LINEAR FEET OF 16 -INCH PIPELINE- CORRECTION OF ERROR ON PREVIOUS AGENDA ITEM RECOMMENDATION It is recommended that the Utility Board/City Council accept Hall & Foreman as the engineer to provide the required engineering design services for installation of pipeline in Baseline Avenue from Rockvale Avenue easterly to Citrus Avenue. BACKGROUND In the approved Capital Improvement Projects for 2001-2002, a project was included involving the installation of 2,000 linear feet of 16 -inch pipeline in Baseline Avenue from Rockvale Avenue easterly to Citrus Avenue. This waterline was recommended by the 2000 Water System Master Plan Update. Requests for proposals were sent to six qualified engineering firms, four of whom submitted proposals to do the required engineering design work. The cost results of the submitted proposals are: Hall &Foreman, $26,906; SA Associates, $29,700; Civiltec, $25,894; and Psomas, $29,205. Brown & Caldwell and Willdan did not propose. This item corrects Consent Item 11-1 that appeared on the February 25, 2002, Utility Board Agenda, that erroneously contained the name of SA Associates in the recommendation. FISCAL IMPACT $26,906 to be paid from the Capital Improvement Project budget Prepared by: Chet F. Anderson, P.E., Assistant Director- Water Operations CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES,,, DATE: MARCH 25, 2002 SUBJECT: SELECTION OF WREN &ASSOCIATES TO PERFORM CONSTRUCTION INSPECTION SERVICES FOR PROJECT W-170 RECOMMENDATION It is recommended that the Utility Board/City Council accept Wren &Associates as the inspection consultant to provide the required project construction inspection services for project W-170. BACKGROUND Approximately four weeks ago, construction activities commenced on Water Division main replacement project W-170. Shortly into the project, the City employee performing the inspection of the project concluded that he did not have the time to do both the inspection for the project and carry out his normal duties. To allow the City employee to pursue his normal duties, Wren &Associates was employed under a short term contract to begin performing the inspection on the referenced project. To date, Wren &Associates has done an excellent job of inspection on the project. However, the short term contract under which Wren &Associates was hired does not contain adequate funding to allow Wren to inspect the project to completion. Three firms were contacted to provide fees for construction inspection services. Those firms and fees submitted were Wren at $55 per hour; Civiltec at $67 per hour; and Hall and Foreman at $115 per hour. Ten weeks of inspection at 40 hours per week have been assumed for cost estimation purposes; 400 hours total. FISCAL IMPACT $22,000 to be paid from the CIP budget for project W-170. Prepared by: Chet F. Anderson, P.E., Assistant Director- Water Operations CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: MARCH 25, 2002 SUBJECT: PROJECT COMPLETION NOTICE- SPREADING GROUND WELLS RECOMMENDATION It is recommended that the Utility Board/City Council approve the Notice of Completion in the amount of $3,676,309.59. XTO12 1 VTi11J�IXP Light & Water, in late 2000, entered into a contract with the LA County Department of Public Works to construct two water wells at the Spreading Grounds well site owned and operated by Light & Water. The agreement with the County included the two wells, pipeline to the Light & Water Canyon Water Treatment Plant site, and two discharge boxes to the Committee of Nine canal. The purpose of the wells is to allow the County to mitigate problems with the river water supply during times that the County is conducting sluicing operations at Morris Dam. During non -sluicing periods, Eight & Water will use the wells as part of its water supply to its water system. In March, 2001, Layne Christensen, a well drilling contractor hired by Light & Water under a turnkey contract, began drilling the wells and installing the pipelines and appurtenances. The project has now been completed and is ready for acceptance by the Light & Water. FISCAL IMPACT This project was originally budgeted at $4,124,243. The final price of $3,676,309.59 represents a cost reduction of $447,933.41. Of the final price, the preliminary estimate of Azusa's share is $1,919,743.36. The other portion of the total will be paid by the County. Approximately $63,000 worth of work on the pipeline remains to be done under a separate contract due to delays in obtaining an easement from the City of Pasadena. Prepared by: Chet F. Anderson, P.E., Assistant Director- Water Operations RECORDING REQUESTED By City of Azusa AND WHEN RECORDED MAIL TO MANE City Clerk j00.l55 21.3 E. Foothill Blvd. OAF � STATE A IlRCOOE Azusa, CA 91702 SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.) Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is Azusa Light & Water - 3. The full address of the owner is 729 N. Azusa Ave. Azusa CA 91702 4. The nature of the interest or estate of the owner is: In fee. RF OTNfR THAN FEE. STNEE IN FEE' AMD Msoff. FOR E%AMME. •NIRCilaii ONOER COMWCT OF AIRCNASE.' ON LESSEE I 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES 7. A work of improvement on the property hereinafter described was completed on March 25. 2002 The work done was: Construction of Wells 911 & #12 and appurtenances S. The name of the contractor, if any, for such work of improvement was Layne Christensen Company NO CONTRACTOR FOR w OF WRM ENT AS A V E. NSEW NONE I ( ATE OF TfTMCTI 9. The property on which said work of improvement was completed is in the city of AZu sa Countyof Los AngeleS._, Stateof CA , andisdescribed asfollows: Water supply Wells 10. The street address of said property is 851 W- I$i—e-gga woad - &Fa rlcw,So %1—ui eao u A NOME 1 Dated: March 25. 2002 ( IGNIITURE OF OWNER ON COePOMTE DFFICFe Of OVIMEN MAMED IN VAMCMPN 2 OR AS wOENFI VERIFICATION I, the undersigned, say: I am the'the declarant of the foregoing notice of completion; ($IOFNT Of •, wNAGER OF MTNER OF', NEA OF . fTC.I I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. _ Executed on at low! ISTATE) 1pERsaDAE ROMATORE OF n RxnRODAL FMO FS SwFARN6 rNAT TME CONTENT, OF TME W cf OF CWFumoFI AAE T".l WOLCOTre FORM 11 is • IIFv. 4M Ipin d&&F 1AI FgtEcs m co%APumOM 01W w Ors sows RfC (See reverse aide for additional Information) 711171111'111911111111141111 S ��o`ra����.:iaii.�m�u • r ..._ ����������iaraii��u������ia�������iaiaii„������uiaiia����n����m� G. DO NOT RECORD REQUIREMENTS AS TO NOTICE OF COMPLETION Notice of completion must be filed for record WITHIN 10 DAYS after the completion of the work of improvement (to be computed exclusive of the day of completion) as provided in Civil Code Section 3093. The "owner” who must file for record a notice of completion of a building or other work of improvement means the owner (or his successor in -interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice. If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co-owners (in fact, the foregoing form is designed for giving of the notice by only one cotenant), but the names and addresses of the other co-owners must be stated in paragraph 5 of the form. Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or transferors. In paragraphs 3, 5 and 6, the full address called for should include street number, city, county and state. As to paragraphs 7 and 8, this form should be used only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or more original contracts, then this form must be modified as follows: (1) Strike the words "A work of improvement" from paragraph 7 and insert a general statement of the kind of work done or materials furnished pursuant to such contract (e.g., "The foundation for the improvements"); (2) Insert the name of the contractor under the particular contract in paragraph B. In paragraph 8 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's name need be given if there is, no general contractor, e.g. on so-called "owner -builder jobs." In paragraph 9, insert the full, legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the space provided for description is not sufficient, a rider may be attached. In paragraph 10, show the street address, if any, assigned to the property by any competent public or governmental authority. Before you use this form, fill in all blanks, and make whatever changes are appropriate and necessary to your particular transaction. Consult a lawyer if you doubt the form's fitness for your purpose and was. Walcott$ makes no representation or sarranty, express or implied, with respect to the merchantability at fitness of Nis form for an intended we or purpose. ev CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIE�_T f DATE: MARCH 25, 2002 SUBJECT: APPROVAL OF FUNDING REQUEST FORM TO THE DEPARTMENT OF CONSERVATION FOR RECYCLING OF BEVERAGE CONTAINERS RECOMMENDATION It is recommended that the Utility Board/City Council approve of attached funding request in amount of $26,138 and authorize submittal to the Department of Conservation for continuation of the school recycling program. BACKGROUND SB 332 was adopted in 1999 and appropriates $10.5 million annually beginning January 1, 2000, to cities and counties for beverage container recycling. Funds are allocated based on a per capita allocation formula through the Department of Conservation's Division of Recycling. Through this process, the City of Azusa is slated to receive $26,138 for FYs 2001-2002 and 2002-2003 pursuant to submittal of a funding request form. On the attached form, the City is proposing to continue to use the funds to promote beverage container recycling amongst schools in Azusa. The funds could be used to purchase additional compartmentalized recycling bins, or for smaller containers that can be placed into classrooms, or to provide contest funds to schools that recycle the most. So far, three schools have signed up to use 20 cubic yard compartmentalize recycling bins. This program allows schools to keep the proceeds from the sale of the recyclables which provides an incentive for schools to promote recycling for environmental and fund-raising purposes. FISCAL IMPACT This action will add $26,138 to the City's effort to recycle and comply with AB 939 Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities City/County Request Form i. FY 2001/2002 and 2/2 003 Please complete this form and return to the Department of Conservation by April 30, 2002. If your mailing or contact information is incorrect, please make the necessary changes. Field Representative: Mary Kav Shafer City/County Name Eligible Funding Amounts Funding Cycles [XSchools $13,069 FY 2001/2002 The City of Azusa 1$13,069 FY 2002/2003 City/County Mailing Address City County State Zip Federal ID or Tax ❑Theatres ❑Govemmental Buildings ❑Civic Centers ❑Other ❑College/University Reporting # P.O. Box 9500 Azusa Recycling Program_ CA 91702 Subtotal $ ,Curbside ❑Commercial ❑Apartments ❑Residential ❑Other ❑Mobile Home Parks 95-6000670 City/County Contact Person Telephone Number Fax Number E -Mail Address Ca Kalscheuer (626)812-5174 (626)812-0963 ckalscheuer@ci.azusa.ca.us Please check if you are a: Name of Lead Agency or JPA Submitting Form on Behalf of City/County Lead Agency ❑ or JPA ❑ ❑Beach Lead Agency/JPA Mailing Address City County State Zip Federal ID or Tax ❑Volunteer Incentives ❑Recreational Areas s ❑S ods Comi2lexePromotional or Advertising Reporting # Lead Agency /J PA Contact Person Telephone Number Fax Number E -Mail Address Identify your beverage container activity(ies) that you plan on implementing with your city/county payment program funds. Include estimated dollar amounts. Check all boxes that apply. •❑Airports • .❑Theme Subtotal $ 26,138 [XSchools Parks ®Recycling Bins ❑Restaurants/Bars ❑Gas Stations ❑Curbside Collection Services ❑Special Events ❑Shopping Mall ❑Drop -Off Collection Services ❑Public Transit ❑Hotels ❑Businesses ❑Theatres ❑Govemmental Buildings ❑Civic Centers ❑Other ❑College/University ❑Sports Complexes ❑City/County Parks Recycling Program_ Subtotal $ ,Curbside ❑Commercial ❑Apartments ❑Residential ❑Other ❑Mobile Home Parks ❑Senior Housing ❑Collection Services ❑Condominiums ❑R lin Bins ❑Su lies/Liners/Gloves Subtotal $ []Events ❑Beach ❑Roadway ❑Other ❑Public Parks ❑Adopt -A-: []School ❑Volunteer Incentives ❑Recreational Areas s ❑S ods Comi2lexePromotional or Advertising Subtotal $ ❑Promotional items ❑Biilboard/Signs ❑Newsletter/Brochures ❑Other ❑Utility Bill Insert ❑Direct Mail ❑Print Ads []Web Page Ad El Media (TV, Radio, Video) ❑Local Media Ads With The Department's Assistance in Media Bu s Educational Program Subtotal $ Education ❑Recycling Hotline ❑Brochures/Flyers❑Other Workshops ❑Exhibits/Demos ❑FairsI 11:-9Pesrcshoononl Bulletin Board [Assemblies ❑Educational Packets ❑Public Education ❑Rec clin Guide ❑Pu t Show/Live Production Subtotal $ ❑Recycling Coordinator 0Contra6tor/C6R0t nt ❑Other ❑Grant Administration ❑Staff 1/02 Cooperative (Examples: 1) Change in volume of beverage containers recycled; 2) Change in beverage container recycling awareness.) bt Suotal $ ❑Facilitate conversion of, Buy or use products made ❑In rural areas—share cost for and contests. Contents of bins will be weighed when bins are serviced. recycled materials into from recycled beverage back hauling recycled materials to a supermarket site within its jurisdiction since 1/1/2000? If yes, please provide an new products by assisting container material market, share purchase of PrograriVPro%ect Evaluation: Briefly describe the outcomes (effectiveness of your project(s) funded in to establish a new equipment or initiate co-op for We purchased three 20 cubic yard compartmentalized bins and provided them to three business urchase of recvced materials place, $200 for 2nd place, and $100 for 3rd place. March 2002 was the first month • recyclables theycollect on an ongoing basis. Our trash hauler, Athens Services, is Subtotal $ ❑Vehicle/rruck ❑Liners/Bags ❑Safety Equipment (gloves etc.) []Other ❑Recycle Bins ❑Equipment []Storage Container FINES, UP TO THREE YEARS IMPRISONMENT, OR BOTH. KNOWING THIS, I CERTIFY UNDER PENALTY OF PERJURY THAT THE FACTS REPRESENTED HEREIN ARE TRUE AND CORRECT TO THE BEST OF MY KNO WLEDGE. GRAND TOTAL $ (rhe total of the two Eligible Funding Amounts listed on the front of this page) $26,138 • Describe the goals or outcomes (versus outputs) to be achieved. (Examples: 1) Change in volume of beverage containers recycled; 2) Change in beverage container recycling awareness.) Increase beverage container recycling at schools in Azusa. • Explain how the projected outcomes will be measured and measurement data collected. Bins will be purchased and delivered to schools. Use will be pranoted with flyers and contests. Contents of bins will be weighed when bins are serviced. • Has your city/county prohibited the siting of a supermarket site, caused a supermarket ❑Yes ®No site to close its business or adopted a land use policy that restricts or prohibits the siting of a supermarket site within its jurisdiction since 1/1/2000? If yes, please provide an explanation. (Provide a copy of any policy or ordinance relating to beverage container recycling.) PrograriVPro%ect Evaluation: Briefly describe the outcomes (effectiveness of your project(s) funded in fiscal year 1999/2000 (first cycle). ( Examples: 1) Change in volume of beverage containers recycled as measured by prepost tonnage reports; 2) Change in beverage container recycling awareness as measured by prepost consumer surveys.) We purchased three 20 cubic yard compartmentalized bins and provided them to three elementary schools in Azusa. Students are now using them to recycle. We are sponsoring a contest to award cash prizes to the schools that recycle: $400 for 1st place, $200 for 2nd place, and $100 for 3rd place. March 2002 was the first month of the program. Schools will be allowed to keep the proceeds fran the sale of recyclables theycollect on an ongoing basis. Our trash hauler, Athens Services, is required to provide free service to the bins through its contract with the City. SELF -CERTIFICATION I (name) Cary Kalscheuer (title) Asst to the Director of Utilities certify that the city or county of has expended $ from the Department of Conservation's 1999/2000 city/courtcitylcounty payment program for beverage container recycling activities. THE SUBMISSION OF FALSE INFORMATION WITH INTENT TO DEFRAUD IS A CRIME PUNISHABLE BY SUBSTANTIAL FINES, UP TO THREE YEARS IMPRISONMENT, OR BOTH. KNOWING THIS, I CERTIFY UNDER PENALTY OF PERJURY THAT THE FACTS REPRESENTED HEREIN ARE TRUE AND CORRECT TO THE BEST OF MY KNO WLEDGE. Signature of Representative or Designee Authorized to Expend Funds Title (Named on Resolution) Int. Waste Mgt Coordinator Printed Name of Above Representative or Designee Date Cary Kalscheuer This form must be received by April 30, 2002. Send to: Department of Conservation, Division of Recycling, Community Outreach Branch, City/County Payments, 801 K Street, MS 20-24, Sacramento, CA 95814-3533, fax (916) 322-8758 or e-mail it to your field representative. If you need assistance please call (916) 322-0613 or 1 -800 -RECYCLE and ask for your field representative. vol CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES,�� DATE: MARCH 25, 2002 SUBJECT: APPROVAL TO INITIATE CREATION OF A NEW TEMPORARY POSITION RECOMMENDATION It is recommended that the Utility Board/City Council authorize the Director of Utilities to initiate discussions with the Personnel Board regarding creation of a new temporary position called Project Inspector. BACKGROUND During construction of Capital Improvement Project W-170, Light & Water was required to seek a replacement for the Water Division staff member performing inspection on the project. Light & Water first sought to hire a temporary employee as a City employee, but was informed because there was no position called "Project Inspector," the hire could not be made. Light & Water then hired a contract inspection service at $55 per hour to perform inspection on the project. Had a temporary position within the City existed at the time the inspector was needed, the hire could have been made at $30 to $35 per hour. The difference in pay rates is reflective of the measure of insurance that the contract inspector is required to carry. A temporary part-time City position would be covered under the City liability umbrella. The Director of Utilities requests Board approval of initiating discussions with the Personnel Board and Human Resources regarding creation of a temporary part-time position of "Project Inspector." Since Light & Water has many Capital Projects coming up in the future, such a position would prove invaluable in allowing Light & Water to have its projects inspected at a reasonable cost. FISCAL IMPACT None now. Potential savings at the time Capital Projects are being constructed Prepared by: Chet F. Anderson, P.E., Assistant Director- Water Operations AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES] -V DATE: MARCH 25, 2002 SUBJECT: RESOLUTION AMENDING EXISTING STREET LIGHTING RATE SCHEDULE (SL -2) APPLICABLE TO OUTDOOR AREA LIGHTING AND RELATED SERVICES RECOMMENDATION It is recommended that the Utility Board/City Council adopt attached resolution, in accordance with provisions of Section 13.08.020 of the Azusa Municipal Code, to approve an amended Schedule SL -2 (Exhibit A), Charges and Regulations, concerning outdoor area lighting services provided by Azusa Light & Water. BACKGROUND Eller Media and City of Azusa entered into an agreement whereby Eller Media would install bus shelters at various locations within the City boundary. These bus shelters contain lighting facilities which must be operated and maintained by Eller Media. In accordance with Azusa Light K Water's Utility Rules & Regulations, electric services to these bus shelters would customarily require metering equipment in order to record electricity usage of customer. However, the aggregated constant energy consumption by these bus shelters is relatively small, and can be estimated from regular dusk to dawn operating hours. As such, metering equipment is impractical and not warranted. Moreover, metering equipment in the form of a metal pedestal would pose as a visual nuisance near bus shelters. Azusa Light & Water currently has an existing rate schedule to cover area lighting except provisions for service to a bus shelter. Since bus shelter lighting is similar to outdoor area lighting, staff had determined that an amendment to existing SL -2 rate schedule (EXHIBIT B) would be appropriate to cover bus shelter service and other electric customers under similar arrangements. Moreover, the amendment would incorporate customer service charges consistent with comparable Edison rate schedule LS -2 (EXHIBIT C). FISCAL IMPACT Amendments to existing Schedule SL -2 helps simplify and reduce redundant rate schedules for similar services. Also Azusa Light & Water collects a monthly customer service charge at each bus shelter service location to cover customary billing costs like any other customer account. Therefore, we don't anticipate any fiscal impact on proposed amendments to rate Schedule SL -2. Prepared by: Hien K. Vuong, Associate Engineer RESOLUTION NO. A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING THE SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING OUTDOOR AREA LIGHTING SERVICE WHERE CUSTOMER OWNS AND MAINTAINS LIGHTING EQUIPMENT. WHEREAS, pursuant to Sections 78-38 of the Azusa Municipal Code, the rates, charges and regulations of the City of Azusa electric utility are set by a Resolution passed by the Council; and WHEREAS, Section 15079.1 of the Guidelines for the implementation of the California Environmental Quality Act (CEQA) stipulate that the review provisions of CEQA do not apply to matters of government finance when the funds are for (1) meeting operating expenses; (2) purchasing or leasing supplies, equipment or materials; (3) meeting financial reserve needs and requirements; and (4) obtaining funds for capital projects necessary to maintain a service within existing service areas; and WHEREAS, in order to meet expenses, the City of Azusa has a need to establish an additional schedule of rates and charges for the City's electric utility system, as well as to revise the rules and regulations that apply thereto; and WHEREAS, the proposed revisions by nature pertain to government finance in meeting operating expenses and obtaining funds for capital projects necessary to sustain and maintain electric service within existing service areas; NOW, THEREFORE, THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: Section 1. The City's schedule of rates and charges for its electric utility system is hereby established to read as on Exhibit A which is attached to this resolution and made a part of it; and Section 2. The review provisions of the California Environmental Quality Act do not apply by these amendments; and Section 3. These additional rates, charges and regulations of the Azusa Light & Water shall take effect on April 2, 2002; and Section 4. The City Clerk shall certify the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 25th day of March, 2002. Cristina C. Madrid, Mayor ATTEST: Vera Mendoza, City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES )ss - CITY ss.CITY OF AZUSA ) I, Vera Mendoza, City Clerk of the City of Azusa, do hereby certify that the foregoing Resolution No. was duly introduced and adopted at a regular meeting of the Utility Board/City Council on the 25'h day of March, 2002, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Vera Mendoza, City Clerk SCHEDULE SL2 Exhibit A STREET LIGHT AND OUTDOOR AREA LIGHTING SERVICE CUSTOMER OWNED LIGHTING DISTRICTS Applicability: Applicable to un -metered, controlled for dusk -to -dawn operation of outdoor area lighting for purposes, such as bus shelters, street and highway lighting service parking lots, pedestrian walkways, monuments, and decorative areas where the customer owns and maintains the lighting equipment. Territory: Within the electric service area of the City of Azusa. Rates: 1. Customer charge per location per month is $2.75. 2. Energy charge 8.31 cents per kWh. Ave KWH per Month Per Lamp. Per Month Incandescent 4,000 Lumen (300W) 103.5 11.35 Mercury Vapor 7,000 Lumen (I75W) 60.375 7.77 11,000 Lumen (250W) 86.250 9.92 20,000 Lumen (400W) 138.000 14.22 High -Pressure Sodium 9,500 Lumen (100W) 34.50 5.62 22,000 Lumen (220W) 75.90 9.06 22,500 Lumen (250W) 86.250 9.92 Special Conditions: 1. The above rate is subject to fuel cost adjustment. 2. A state surcharge tax may be added to the above rate. 3. Hours of service: Approximately 4140 hours per year, 345 hours per month. 4. For bus shelter and other services with more than one lamp per location. The applicable rate bases on the total wattage of the lamps installed. 5. The customer will comply, furnish, and install at their expense all necessary equipment required by local building codes. 6. All customer -owned un -metered facilities beyond the utility's point of delivery will be maintained, and operated by the customer. 7. For service at this schedule, the utility may, at its option, provide an additional point of delivery, separate from any other point of delivery provided under any other applicable rate schedule. 8. Voltages: Service under this schedule will be delivered at 120, 120/240 volts or at the option of the utility, at 120/208 or 277/480 three -wire single-phase. 0 Installation of additional utility facilities shall be under existing Electric Utility rule number 15 2 SCHEDULE SL -2 STREET LIGHTING SERVICE CUSTOMER -OWNED LIGHTING DISTRICTS Applicability: Applicable to lighting districts for street and highway lighting service where the customer owns and maintains the street lighting equipment. Territory: Within the electric service territory of the City of Azusa Rates: Incandescent 4,000 Lumen (300W) Mercury Vapor 7,000 Lumen (175W) 11,000 Lumen (250W) 20,000 Lumen (400W) High -Pressure Sodium 9,500 Lumen (100W) 22,000 Lumen (220W) 25,500 Lumen (250W) Special Conditions: Average KWHper Month 76 70 101 157 46 84 105 Per Lamp, Per Month 7.00 5.80 8.00 12.75 1. The customer shall furnish, maintain and operate the street light facilities. 2. The above rate is subject to fuel cost adjustment 3. A State Surcharge Tax may be added to the above rate. 4.00 7.00 8.50 ISSUED BY: Effective 10/01/01, Items 1 & 2 Resolution No. 01-C105 Dated 09/24/01 Joseph F. Hsu 11/01/01 Items 3 & 4 Director of Utilities 11/01/01 Resolution No. 01-C120 Dated 1022/01 20 Exhibit C © ED -1 SON Southern California Edison Revised Cal. PUC Sheet No. 29330-E Rosemead, California Cancelling Revised Cal. PUC Sheet No. 24097-E Schedule LS -2 Sheet 1 LIGHTING - STREET AND HIGHWAY CUSTOMER -OWNED INSTALLATION - UNMETERED SERVICE APPLICABILITY Applicable to unmetered service for the lighting of streets, highways, other public thoroughfares, and publicly -owned and publicly -operated automobile parking lots which are open to the general public, where the customer owns the street lighting equipment including, but not limited to, the pole, mast arm, luminaire and lamp, and all connecting cable in a street light system. TERRITORY Within the entire territory served RATES Nominal Lamp Rating Per Lamp Per Month' Optional Multiple Service Series Service" Service Average A 8 C D E Lamp Initial All Mid- All Mid - Wattage Lumens Night Night Night Night Relamp Incandescent Lamps Extended Service 103 1,000 $4.51 $ 3.03 $ 8.51 $ 7.28 N/A 202 2,500 7.62 4.72 11.71 9.02 N/A 327 4,000 11.56 6.86 14.72 10.66 N/A 448 6,000 15.36 8.93 18.28 12.59 N/A 690 10,000 22.97 13.06 26.57 17.10 N/A Mercury Vapor Lamps 100 4,000 $ 5.39 $ 3.51 $10.53 $ 8.38 N/A 175 7,900 8.06 4.96 13.62 10.06 N/A 250 12,000 10.74 6.41 16.56 11.66 N/A 400 21,000 16.18 9.37 22.59 14.94 N/A 700 41,000 26.53 14.99 34.46 21.39 N/A 1,000 55,000 36.97 20.67 46.15 27.74 N/A Rates shown are for a single lamp. When an account has more than one lamp the total kWh will be the kWh per month lamp rating to three decimal places multiplied by the number of lamps. Rates for Series Service do not include either the Power Factor Charge or Voltage Discount. "' Optional Service for relamping charges are in addition to applicable charges for Multiple or Series Service. Represents Extended Service Lamps only. For Group Replacement and Regular lamp types see Special Condition No. 11. (To be inserted by utility) Advice 1545-E Decision 01-05-064 I" Issued by John R. Fielder Senior Vice President (To be inserted by Cal. PUC) Date Filed May 22, 2001 Effective Jun 3, 2001 Resolution AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES<TV DATE: ' MARCH 25, 2002 SUBJECT: REQUEST TO CHANGE SITE FOR YARD OFFICE BUILDING RECOMMENDATION It is recommended that Utility Board/City Council authorize staff to begin preliminary study including procuring certain consulting services to prepare plans for Planning Commission for placing the proposed Yard Office Building at 10' and Vernon Street. BACKGROUND Since I presented the preliminary plans for the proposed Yard Office Building to be located at the existing City Yard to the Board last meeting, there was a Yard Safety Committee the following Wednesday to discuss the the logistics of building construction and associated utility renovations. We all recognized it will be a tremendous adjustment for everyone working out of the City Yard prior to and during the construction. As Board member Hardison pointed out during the board meeting the parking problem will get worse when additional city hall staff begin to move into City Yard after the new office is completed. One of the employees from the Safety Committee suggested that we should take another look at the vacant parking lot adjacent to Transit Center at 10`" and Vernon Street. Staff have review the site and found it to be more than adequate to accommodate the construction of an office building for Electric Division including parking structure for all its more expensive rolling stock. Pg. l: 3/25/02 Utility Board Agenda - Yard Office Building Site There are several advantages having the proposed building at this site: mitigates traffic and parking congestion at the City Yard; retains existing Electric Division's carport for Public Works' expensive rolling stock; minimizes infrastructure revamping at the City Yard; and provide spaces for Public Works, Purchasing, and Electric Division for future growth. FISCAL IMPACT It is anticipated that there will be no increase in construction costs, but a potential reduction in costs as a result of eliminating the need for a two story structure. Prepared by: J. Hsu yard office site change.doc Z7I•G AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH HSU, DIRECTOR OF UTILITIES , Y, DATE: MARCH 25, 2002 SUBJECT: TRANSFER OF WATER RIGHT RECOMMENDATION It is recommended that the Utility Board/City Council request Main San Gabriel Basin Watermaster to transfer Azusa Agricultural Water Company's water right (Azusa's share) from Azusa Valley Water Company back to the City of Azusa. BACKGROUND Azusa Agricultural Water Company's (AAWC) water right (Azusa's share) have been treated as the City's entitlement and as such, used to off -set the City's production. It was transferred tc Azusa Valley Water Company in FY 97-98. The end results were that Azusa Valley Water Company began to have surplus water right which the City leased to other water agencies, and the City realized more deficits in production which had to be made up by purchasing replacement water from San Gabriel Valley Municipal Water District. 1 prepared a financial impact analysis based on three scenarios with the third scenario being only one of potential options that Watermaster may choose in its upcoming board meeting. I would like to have a discussion on this subject with the Board. The Board can decide then whether you will approve my recommendation. FISCAL IMPACT Please see the attachment. Prepared by: J. Hsu Attachment Financial Impact Analysis on the Transfer of Azusa Agricultural Water Company Water Right Water right as per Judgement (in Acre -Foot) Azusa, City of 3656 Azusa Ag. Water Co. 2267.73 (Total 2732.20) Azusa Valley Water Co 10696.00 Total 16619.73 Upper SGVMWD Replace Water Cost (for Azusa Valley) $246.65/AF SGVMWD Replacement Water Cost (for City of Azusa) $130.00/AF Current Market Leasing Price (90% of Upper District's Replacement Water cost): $222./AF Scenario I (current base case) Replacement Water cost (2000-2001 data) 9366.97 AF x $130.00 = $1,217,706 2. Lease revenue 2267.33 AF x $222.00 = $503,347 Net cost: $714,359 Scenario II Transfer Azusa Ag water right back to Azusa as requested by Watermaster and SGVMWD, and all Replacement Water rates stay as they are. Loss revenue from leasing: 2267.33 AF x $222/AF = $503,347 Replacement Water cost: (9366.97 - 2267.33) AF x $130/AF = 922,953 Net cost to Azusa: $ 1.426.300 Pg.2: Financial Analysis on Transfer of Azusa Agricultural Water Company Water Right Scenario III Not transfer Azusa Ag water right back to Azusa, and Watermaster adopts a melted rate at $210/AF (estimated) 1. Replacement Water cost (based on 2000-2001 replacement water need) 9366.97 AF x $210 = $1,967,064 2. Leasing revenue 2267.33 AF x $210.00 x.9 = $428,525 Net cost to Azusa: $1,538,539 Summary Scenario I Scenario II Scenario III Replacement Water Cost 1,217,706 922,953 1,967,064 Revenue from Leasing (-) 503.347 (503,347) 428,525 Net Cost 714,359 1,426,300 1,538,539 Fina cig AnAl isw=ngbttr fv 3118/02 AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: MARCH 25, 2002 SUBJECT: AB 939 FUND BALANCE AND GREEN BARREL DISTRIBUTION PROGRAM RECOMMENDATION It is recommended that the Utility Board/City Council provide staff with policy direction on financing the green barrel distribution program to increase the diversion of green waste and the public profile of the green waste collection program. BACKGROUND At its regular Utility Board/City Council meeting on February 25, 2002, Board Member Rocha asked if the AB 939 fee that was approved in June 2001 was providing adequate revenue to pay for implementation of the green barrel distribution program. Since the last Board meeting staff obtained pricing from one vendor for 32 gallon barrels. While we would have to go through a formal bidding process for this purchase, based on pricing from one vendor, 16,000 green barrels with lids, including hot stamp message, enough for about two barrels per home, are estimated to cost about $231,000. Barrel . distribution to 8,000 homes would cost bout $15,000, making the total cost for this program about $246,000. These are ballpark figures. The actual quantity of barrels needed may vary depending on a number of factors, such as the number of households using barrels in multifamily complexes that are served by landscape contractors that haul away debris. The current fund balance for the AB 939 fee revenue is about $126,000, with annual positive cash flow of about $130,000, based on revenues and expenses from July 1, 2001 through January 31, 2002. If the Utility Board desires to implement this program within the next six months, staff suggests that we finance the cost of this program from other reserve funds with repayment from the AB 939 fee over the next year or two. Pursuant to policy direction on this, staff will prepare a bid package for purchase and distribution of barrels. FISCAL IMPACT Capital outlay of about $246,000 is expected for this program. About half can be paid out of AB 939 revenue fund, object numbers 3601 and 4450, with the other half financed through a loan from reserves or other fund balances; repayment would be made from the AB 939 fee within two years. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities The City of Azusa AZliSA _!'.7 1 1 . 7 Z k fo• Qealiry or Life April 1 1, 2002 Mr. Dennis Chiappetta Chief Operating Officer Athens Services, Inc. 14048 Valley Blvd. City of Industry, CA 91715 Dear Mr. Chiappetta, The City Council directed staff to begin the process of purchasing 32 -gallon green plastic barrels for households participating in Azusa's green waste collection program. The plan is to purchase one barrel for each household, and for those households requesting one, a second barrel, up to a limited number. In order to formulate the bid package to purchase and distribute these barrels, we request that you conduct a route survey and let us know which barrel customers do not generate green waste. These would be customers in condominiums or townhomes that do not have yards, or multifamily customers serviced by landscape contractors that either haul away the debris, or use common area bins to dispose of landscape debris. We request an address listing of all barrel units that do NOT need a green barrel by May 20, 2002. However, if more time is needed please let us know. We would like to meet with you to discuss this program and get your input. You may provide us with information on what types of barrels you would prefer to service prior to May 20, 2002. Since we will be limiting the barrels distributed to one per household, and will be providing a limited number of second barrels to only those households that request one, we do not believe this program will significantly impact waste diversion. It is our hope, however, that this program will increase the profile of separated green waste collection in Azusa. To set up a meeting with us, please have your staff contact Cary Kalscheuer at 626- 812-5174. Sincerely, J Joseph F. Hsu Director of Utilities cc: Utility Board Members/City Council Members Rick Cole, City Manager 729 N. Azusa Avenue P.O. Box 9500 Azusa, California 91701 626/812-5208 (phone) 626/334-3163 (fax) utilities@azusa.ca.gov (e-mail) GREEN BARREL DISTRIBUTION PROGRAM COST/PAYBACK 2000 Green Waste Tons Disposed 2,504.26 Households 7,440.00 Azusa's Green Waste Disposed LBS Per Week 12.94 Covina's Green Waste Disposal Per Week 25.64 75% of Covina's LBS Per Week 19.23 lbs Increase over Azusa's Current LBS 48.6% Total Additional Tons 1,217.44 Cost Savings Per Tons to Ratepayers $35.58 Total Annual Cost Savings $43,316.52 Annualized Capital Cost $228,780.00 Payback Period (Years) 5.28 • n y. iO.�.; Azusa Utility Board Meeting "Workshop" March 25, 2002 Presented by: Bob Tang Background information about the state of the industry 2. Issues facing the city in the near future A. Transmission Issues B. Retail Rates C. Resource Portfolio Procurement r.-.- pround Information About the State of Industry Federal Level: The FERC still holds an unabated enthusiasm towards competitive electricity market even against the backdrop of California energy crisis and the confidence crisis of the public towards deregulation. Activities at FERC level: a. Creation of regional transmission organization (RTOs) throughout the "+ country b. Standardized market rules and pricing schemes�•�+ C. Compel participation of all market entities including municipal utilities Timine: Transition in one to three years Background Information ... v ` State Leve/: Still dominated by highly politicized and litigious regulatory decision making process. Activities at state level: a. Numerous litigations regarding the fallout of energy crisis b. PG&E bankruptcy has an impact on the regulatory structure in the future C. No clear strategic thinking as how to plan for the future. Who will build the necessary infrastructures to serve customers? -:: s ntintie Background Information ... Wholesale Power Markets: Wholesale power merchants are under intense scrutiny by the financial and investment institutions in the wake of Enron's collapse. Activities at Wholesale Power Markets: I. Wholesale power merchants are under financial distress 2. Severe capital constrains to fund new infrastructure "Issue: As the price freeze of Azusa -Edison transmission service — , contracts come to an end at the end of 2002, the city will face substantial transmission cost increase. Mitigating Strategy: Becoming Participating Transmission Owner (PTO) in the CAISO market. Timeline 1. Detailed discussion of issue with the Board in April and May: 2. Prepare and finalize the application by June 30, 2002 f'!' 3. Execute applicable agreements with the CAISO by the endo` the year ;; e :::.:Continue Issues Facing Azusa ... Issue: As the retail sales growth rate has been consistently lower than the growth rate in operating costs, the retail rate setting must be adjusted to reflect the cost structure. Mitigating Strategy: Revise retail rate structure Timeline 1. Detailed retail rate studies presented to the board for consideration in August +* 2. Conduct public hearing and customer meetings in September 3. Implementation as of January 20031 Continue Issues Facing Azusa ... issue: As various power supply contracts will terminate in the next 18 months, the city will need to procure new resources to serve its retail load and evaluate its long term resource portfolio mix. Mitigating Strategy: Restructure power resource portfolio. I", Timeline 1. Finalize San Juan Unit #3 diversification strategy by Summer 2002 2. Complete five-year planning activities by Summer 2002 3. Conduct workshops with the Board July and August .. ' 5_�s estions? ,.rte.. nM Azusa Utility Board Meeting March 25, 2002 _ Presented by: Bob Tang Power Resources Division Monthly Report • Power Consumption Comparison • Wholesale Market Trend • Power Resource Budget Update Power Resource Cost Accounting FY 'O1-'02 y_ - m m m w al al m In cown. SryppG GWOMSES 111_. 1MMYy5.'l!V yGV.Vry SWEDNU roTnl wIfTFMIf- IEi IACMM CDMP0.Dn CBSn 9EWRE fE9n p5P4TMAi CASs WB13 1EVEM£9 C0.4n LL01 9p IC Yl i.p33].H Itl.UOA 41AIf} 10.4UH 0.3m.5R i3 14111,1Y m), elz.3a]s •W 01A 4V.IA 31 e.1pD�m Ib,bOA 42M.]E_ Ie,Y2@ S.H}.eTtl .@}.m) e183MM SEP01j1 •. _ 91.ID�b 1313aY:S W.W.A H..N IIAIO.H ... .4351.YIm If.6}L]Rm) 1iL.Kdb W DCTOtn 1,144.if 31 IA1.0m 61 113.3mA I4114el MVD. (I.JI N) Iy3.e}IL MN41(•1 - MS.DI }i !@!CHH I=m IIWH 14'Hb LIX.1a.H 21H,IHH (Sw.]t].eT I.HI..ISY [11,41 - W4IDLP 111}DA upyY 10.1mq- 14e4eTD 2HI,SD.@ ItCL..) !f31.G13]5 S13]13.]] ... 111D4A 1@,W}.m I.m1.W.H IA41m.O1 'EDM _ fEB@ �Df.59n- 4W36545 u1D A- 1m.¢0W RmtH 'I'M 1,N3.3vm- ,xmm IAUAtlI !IY,mSH AHm 101�... i}L ]bPLi f1.BnAlStl N4@tD .f1D.emD} Oim.®.N 6}1 ®,.N}eel SLLIatDtR n 'I0BiW11�olEEiMlE averEA:i oiero4u,.YnavraE i+IwMmr: aeA j -i.... ImiwildEva{1avEY.ei u ro 4.w x.�artf[�.Ya1M rono114H ('1 -....IOU tE0.V p]MIRSCIS Ml4EDlA..MI Cf YJ1 YN WST MEAD f0R GVWUI. •. -. ... n_.._��TWIOFSSIE GEVFMIE9.0.E TO Sf}1AYY�0i4GE nY0M_ro W_l_.84ID __._ III KIlAE430vS 1AM iEb CW0f,RUUPAVDEM WMIPw,} (Z1-_Ki1DE44LSKN11FlSIMMSE3 G0t1EpC.Nf..VU 1DI-0MNHTIC RPPoSE4 -. _ rn -.. GE.uA.Es nusromlEm..ro!a@rMrarassv+mYmwc}msn - - pl WSn 0W14ED SY 01bCAlM M£PEHIEM SYSRY,PEMTdifCq 5v5nYIZWBU1V fVCM?`t5 -(SI _.. N110ES,0Sn iDI15OEL4NC.lU DSG.SICIMB CF EIECDeCT' - -. RI -1T- SW 0111DMDYCA1 al -. .1 D&E 1@V SMftED FN N SOF E%ESS MNER - ISI ... Wi ENEWEWA)I M _ AZUBA uoNT & WATER BILLING REPORT FEBRUARY 2002 (1) Two Hydrant meters temp. used while regular meter being repaired 1/9-2/13101. These meters used less water than normal. Number of Feb 2002 Feb 2002 Number of Feb 2001 Feb 2001 2 0 1:1119a car CustomerTYPall KwhICCF NIM K KwNCCF 1079 1 1 73 " 1 i 533187 1 180.04 SmaO business G1 t 107 1 55011 143 28==2 283 Modlum badness G2 281 3549813 380 .19 3114 73.7 8440 568771.32 55480484 4719 81.22 busirbss O.U. 32 Sam 524463.03 " 3482 629.14 27 5434.81 Street his 10 3482 879.30 549.46 " 25 4144 59720 31 4 ' 35 Q�oa 22 3812 Mu Accou k2 149 1 12,441 7 1088 531.74 1 74 12 74S 1 7 27 108 800 .32 4482147.54 Total Commercial 247 Ruldantlal 411 14714 Fuel Cost uelment 940 1888 780.73 . 14821 18108,602 1821 824.31 155404117 $15,461,197.06 Total Electric 14 980 17 5 28 72.85 229 470.08 28 083.13 RasWrNal 9057 118898 8398.84 8 983 117829 219 53 1 371 424 2 319 .OB 7�920� Csnunerekl 818 32438 8885222 780 140 92 987.09 « Fhe Detactar LIM 147 33771 10 00 52189.87. 218 44461 e3 .67 �� IrdweW zz3 128 5618 8481A0 110 2831 7056.33 " 1 .35 M unb 1 r 74,413 74 195,548 71 037 10 32 200,626 748428 2 4051 887,728 Total C Watat 10 .89 Azusa Valk Water 7470 171881 287885.04 7441 201080 15 .80 2185127 $3,281=.21.8 7188 18.83 Reaidentlal 852 79197 12249822 '� 842 95824 137 .83 814 111 49 7.11 Commercial Firs Detector Uma 126 5 8 .85 119 31 29948 8120.59 37 218775 284 28 Indtaadel 31 24341 3172052 31 141 .70 38 P Ic 8,621 294,381 03059 " 8 74 352,025 783.92 3808022 .08 TobIAVWater CIT YIAVWATER TOTAL 18985 489930 068.48 18,808 552854 8.21 5 073 909983.34 2 551 125.3 24 650-48 TOTAL ELECTRICANATER 2 585 .. „ t3 7720.88 13342 78827 " " 195.60 1232T7.67 ReaidaMkl Cornrnerelel 189g 13548.78 " 1899 13508.87 437327 " 35-40-12 hdusbW 222 377132 " 219 Car Wash 8 Laundry15 S7 « 15440 75.49 " $700,442.32 TOW Sewer 51 605141.35 Residential Rubbah 13459 $201442.48 « 13295 S198,584.08 " 2 656M " 52836 28 " $27 16 INO TOTAL BW „ " 104773 " $84451. � MAssessment Mint 10839.78 1348.45 478A2 " stab 13.17 " 02923 Eke User's Tax •00 Water Lhafa Tax 829.42 " $804 2B 078.19 « TotalUaera Tax Fob 02Bluing CM802sAr (1) Two Hydrant meters temp. used while regular meter being repaired 1/9-2/13101. These meters used less water than normal. AZUSA LIGHT & WATER Oaeratinq Report - February 2002 • Feb 2002 Feb 2001 FISCAL 01/02 FISCAL 00/01 Customer Statistics 23,552 23,475 187 720 186 761 Utility Bills Mailed 5,240 7,489 54 223 57,784 Reminder Notices Mailed 344 529 3,436 3 559 Delinquent Tum -Offs 41 235 387 697 Returned Checks 237 266 2 952 2 523 Electric Tum -ons 227 310 2,586 2-16-59 Electric Tum -offs 145 131 1,289 110-42 Water Tum -ons 135 150 1,225 1,232 Water Tum -offs 6 080 7 462 56 197 58 294 Bills Paid In Office 1 351 1 Bills Paid by Credit Card 351 1 40 1 Bills Paid by ATM 40 1 88 1 Bills Paid by Automatic Payment 88 Meters In Service Electric 142980- 14,821 Water 10.374 10 137 Azusa Valley Water 8,621 8-15-76 Total Elec/Water Meters 33 975 33 534 Total Monthly Cash Receipts 1$2-19-9-9-19-2-7.39 JIL $29,588,938.22 1 Customer Deposit Balance $1,8521432.001 1,961,882.40 Water Production CCF 614 552 552 419 6,41311 6,6261831 Total Azusa Water Production Water Sold CCF 195,549 200 626 2,324,051 2602897 Water Sold - Ci Water Sold -Azusa Valley Water 294 381 352 028 3,606,022 3 597 451 Total Water Sold 489 930 552 654 5 930 073 6200348 Water Loss 20% O.00o�u 7.5% 6.4% 1 Comparable info not available prior to 7/1/01 StaWc Report S Moro 031802 DentlFacility Usage Period Meter 2001 Kwh DOS Avg Per Day Kwh 2002 Kwh DOS Avg Per Day Kwh Pct Chane Est'd Kwh Reduction Dollar Savings Light &Water Offices JAN 22202 960 33 29.09 600 29 20.69 -28.88% -252.04 -$22.94 JAN 22369 20,560 33 623.03 17,040 29 587.59 -5.69% -1,063.32 -$96.79 652.12 608.28 -6.72% -1,315.36 -$119.74 Police JAN 19727 62,240 29 2,146.21 64,640 32 2,020.00 -5.88% -3,786.21 -$344.65 City Hall Main JAN 22371 23,120 28 825.71 23,200 28- 828.57 0.35% 85.71 $7.80 West Wing JAN 13 - 9,880 29 340.69 9,760 28 348.57 2.311% 236:45 $21.52 City Hall Auditorium JAN 12881 1,800 28 64.29 1,620 28 57.86 -10.00% -192.86 -$17.56 1,230.69 1,235.00 0.35% 129.31 $11.77 Library JAN 17629 7,200 28 257.14 7,120 28 254.29 -1.11% -85.71 -$7.80 JAN 12476 4,824 28 172.29 2,616 28 93.43 -45.77% -2,365.71 -$215.35 429.43 347.71 -19.03% -2,451.43 -$223.15 Senior Center JAN 21082 17,520 29 604.14 16,800 35 480.00 -20.55% -3,724.14 -$339.00 Woman' Club JAN 13369 1,560 29 53.79 2,520 34 74.12 37.78% 609.74 $55.50 Parks & Recreation Aquatic Center JAN 14853 10,000 29 344.83 17,100 27 633.33 83.67% 8,655.17 $787.87 Slauson-Baseball F JAN 22332 857 29 29.55 359 27 13.30 -55.01% -487.66 -$44.39 Northside Park JAN 12043 185 31 5.97 128 33 3.88 -35.00% -62.67 -$5.70 JAN 5619 135 30 4.50 145 33 4.39 -2.36% -3.18 -$0.29 JAN 8337 320 30 10.67 2,320 33 70.30 559.09% 1,789.09 $162.86 JAN 17267 737 30 24.57 1,825 33 55.30 125.11% 922.09 $83.94 Gladstone Park JAN JAN 12635 12637 1 28 28 26.36 0.04 728 3,040 27 27 26.96 112.59 15159.26% 515926 18.71 3,376.71 x$1.85. (g3pZg JAN 9685 984 28 35.14 1,079 32 33.72 4.05% -42.72 -$3.89 Memorial Park JAN 20466 961 30 32.03 904 29 31.17 -2.69% -25.83 -$2.35 JAN 21305 1,415 30 47.17 1,452 29 50.07 6.15% 87.07 $7.93 JAN 20467 1,440 30 48.00 1,456 29 50.21 4.60% 66.21 $6.03 JAN 20415 1,131 30 37.70 1,688 29 58.21 54.39% 615.21 $56.00 JAN 21947 923 30 30.77 1,017 29 35.07 13.98% 129.07 $11.75 JAN 15836 14,836 31 478.58 4,600 29 158.62 -66.86% -9,598.80 -$873.76 JAN 11960 360 30 12.00 2,880 29 99.31 727.59% 2,619.31 - $238.43 JAN 11969 2,733 30 91.10 2,707 29 93.34 2.46% 67.34 $6.13 1,258.96 1,529.78 21.51% 8,124.58 $739.57 Water Maint. Yard JAN 21993 1,627 32 50.84 1,650 27 61.11 20.19% 308.02 $28.04 JAN 17385 4,346 33 131.70 3,220 27 119.26 -9.44% -373.13 -$33.97 182.54 180.37 -1.19% -65.11 -$5.93 City Corporate Yard JAN 21488 4,369 29 150.66 4,129 30 137.63 -8.64% -390.66 -$35.56 Stores JAN 14330 1,412 29 48.69 1,188 30 39.60 -18.67% -272.69 -$24.82 Garage JAN 21511 839 29 28.93 593 30 19.77 -31.68% -274.93 -$25.03 228.28 197.00 -13.70% -938.28 -$85.41 Transit Facility JAN 19621 5,520 30 184.00 4,600 28 164.29 -10.71% -591.43 -$53.84 Overall Totals JAN 1 6,970.16 6 836.55 -1.92% -4,008.32 -$364.87 i VI 0 ZY-E SAVE THE DATE . . . MAY 30! for a Congressional Fact -Finding Tour with SCPPA Tentative Itinerary Thursday, May 30 6:00 p.m. Reception/Dinner in Old Town Pasadena Friday, May 31 8:00 a.m. Breakfast Briefing on SCPPA at DoubleTree Hotel 9:30 a.m. Meet with luggage in front of Hotel Transportation to Burbank 10:00 a.m. Tour of future Magnolia Power Project site at Burbank Water & Power 11:30 a.m. Lunch Briefing 1:00 P.M. Briefing and Tour of Los Angeles Dept. of Water & Power's Energy Control Center 3:50 p.m. Group Flight from Burbank to Las Vegas 4:45 p.m. Arrive in Las Vegas 5:00 p.m. Transportation to Monte Carlo Resort for Group Check -In 6:30 p.m. Group Dinner FREE TIME Lodging at Monte Carlo Resort Saturday, June 1 8:00 a.m. Transportation to Hoover Dam 9:00 a.m. Briefing at Hoover Dam (WAPA, Bureau of Reclamation, Colorado River Board) 10:00 a.m. Hard Hat Tour of Hoover Dam Hydroelectric Powerplant 12:00 p.m. Transportation to Historic Boulder Lodge in Boulder City, Nevada 12:30 p.m. Reception, Lunch and Briefing at Lodge overlooking Lake Mead 3:00 p.m. Return to Las Vegas 6:30 p.m. Group Dinner FREE TIME Lodging at Monte Carlo Resort Sunday, June 2 a.m. Return Flights As or2r2M