HomeMy WebLinkAbout25695AGENDA
REGULAR MEETING OF
AZUSA UTILITY BOARD
AND
AZUSA CITY COUNCIL
AZUSA LIGHT & WATER
729 N. AZUSA AVENUE
AZUSA, CA 91702
AZUSA UTILITY BOARD
DIANE CHAGNON
CHAIRPERSON
DICK STANFORD
VICE CHAIRPERSON
CRISTINA C. MADRID
BOARD MEMBER
MONDAY, JUNE 24, 2002
6:30 PM
DAVE HARDISON
BOARD MEMBER
IOSEPH R. ROCHA
BOARD MEMBER
6:30 p.m. - Convene to Regular Meeting of the Azusa Utility Board and Azusa City Council
• Call to Order
• Pledge to the Flag
• Roll Call
1. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speak without Interruption up to five M minutes maximum
time, subject to compliance with applicable meeting rules. Questions to the speaker or
responses to the speaker's questions or comments, shall be handled after the speaker has
completed his/her comments. Public Participation will be limited to stdy (60) minutes thne.J
The Consent Calendar adopting the printed recommended action w111 be enacted with one vote. If Staff or
Counci/members wish to address any item on the Consent Calendar Ind/v/dually, It wi// be considered under
SPECIAL CALL ITEMS.
11. CONSENT CALENDAR
A. Minutes. Recommendation: Approve minutes of regular meeting of May 28, 2002, as written.
B. Public Benefits Program Budget Amendment. Recommendation: Approve FY 2001-02 Public
Benefits Program Budget Amendment in amount of $12,740 with added funding from SB 5X.
C. Load Profile Budget Amendment. Recommendation: Approve FY 2001-02 Time of Use (TOU)
Customer Load Profile Project Budget Amendment in amount of $12,230 with added funding from AB
29X.
D. Grant of Easement. Recommendation: Accept Grant of Easement from Terry A. and Virginia L. Izell
for electric facilities located on Pasadena Avenue.
III. SCHEDULED ITEMS
A. Nomination of Representative to Water Quality Authority Board. Recommendation: Select one
nominee and approve resolution to cast vote for nominee to serve on Board of Directors of San
Gabriel Basin Water Quality Authority.
B. FY 2002-03 & FY 2003-2004 Budget for Utilities Department. Recommendation: Approve of
Utilities Department budget for FY 2002-03 and 2003-04.
C.
Recommendation: Award bid to Toter International in amount of $173,248 for purchase of sixty-four
hundred 32 -gallon yard waste barrels, and approve FY 2002-03 Solid Waste Budget Amendment in
amount of bid.
D. Azusa Light & Water City Credit Card. Recommendation: Authorize a credit card for Azusa Light li_
Water.
W. STAFF REPORTS/COMMUNICATIONS
A. Monthly Power Resources Update
B. Update on Telecommunications Feasibility Study
C. Medium Term Summer Peaking Power Purchase Presentation
V. DIRECTORS' COMMENTS
A. Azusa Light & Water's Interest Income
B. Annual Refuse Rate Adjustment Process
C. Book Review—Boards That Make A Difference by John Carver
D. July and August Utility Board Meeting Schedule
VI. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(a)
Federal Energy Regulatory Commission (FERC) Docket Nos. EL00-111-002 and ELO 1-84-00
City of Azusa et al v. California Independent System Operator (CAISO)
Vil. ADIOURNMENT
"7n compliance with the Americans with Disabilities Act, If you need special assistance to parildpate In
a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior
to the meeting or time when special services are needed will assist staff In assuring that reasonable
arrangements can be made to provide access to the meeting. "
CITY OF AZUSA
MINUTES OF THE REGULAR
MEETING OF THE AZUSA
UTILITY BOARD/CITY COUNCIL
TUESDAY, MAY 28, 2002 - 6:30 P.M.
The Utility Board Members of the City of Azusa met in regular session, at the above date and
time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa
Avenue, Azusa, California.
Chairperson Chagnon called the meeting to order.
ROLL CALL
PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, CHAGNON, ROCHA, MADRID
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT:
Director of Utilities Hsu, City Manager Cole, Assistant to the Director of Utilities Kalscheuer,
Assistant Director of Resource Management Tang, Assistant Director of Water Operations
Anderson, Deputy City Clerk Toscano, City Clerk Mendoza.
Public Participation
Ms. Suzanne Avila, River Consultant, presented an update on river improvement projects. The
projects consisted of the Forest Service Education Center and Interpretive Park, the Azusa River
Wilderness Park, the River Bike Path Extension and the Canyon Spreading Basins. She detailed
strategies for each project and lengthy discussion was held. Much of the discussion consisted of
the proposed purchase of land for the Azusa River Wilderness Park from Ralph Covell, and it was
consensus of the Councilmembers that a sub -committee of the Utility Board consisting of
Chairperson Chagnon and Board Member Madrid, and Ms. Avila, Robert Person, Randy Noriega,
and Rick Cole, be created in order to go over the issue In greater detail.
Call to Order
Roll Call
Also Present
Pub Part
S. Avila
Update on
River Impmts
Projects
The CONSENT CALENDAR consisting of Item 11-A through 11-E, were approved by motion of Consent Cal.
Councilmember Stanford, seconded by Councilmember Hardison, and unanimously carried. Appvd
Councilmember Stanford abstained from the minutes due to his absence from that meeting. Stanford Abn
s
A. The minutes of the regular meeting of April 22, 2002f,were approved as written. Min Appvd
r
B. Approval was given to purchase a 2002 Zieman Trailer from D3 Equipment Company in the Purchase of
amount of $11,354.34. Trailer
C. Approval was given to increase budget for Construction Inspection Services by Wren & Inc Budget
Associates for Project W-170. Const Inspect
D. Bid opening was held in the Office of the City Clerk on May 21, 2002, for the City Wide ALP Heating
HVAC Replacement Project; three bids were received. The contract was awarded to ALP &Air HVAC
Heating and Air Conditioning, low bidder, in the amount of $158,700. Replacement
E. Specifications for the purchase of 6,400 green barrels and the distribution thereof to Specs green
residents, were approved and the City Clerk was authorized to advertise for bids. barrels
Scheduled Items Sched Items
Discussion was held regarding the property located at the east end of Grandview Drive in Azusa Dis surplus
and the proposed request by the Utility Director to declare the property surplus and offer it for _ property on
sale pursuant to California Government Code. Counciimembers expressed interest in turning Grandview
the property Into a park. It was then moved by Councilmember Stanford, seconded by Mayor
Madrid and unanimously carried to refer the item to the Parks and Recreation Commission to look
Into the feasibility of a park and that the item come back for consideration at a later date.
Councilmember Stanford offered a Resolution entitled:
A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Res. 02-057
CALIFORNIA, AMENDING THE WATER RATE SCHEDULE APPLICABLE TO DOMESTIC METER Amend Water
INSTALLATION CHARGES. Rate
Domestic
Moved by Councilmember Stanford, seconded by Councilmember Hardison to waive further Meter Install
reading and adopt. Resolution passed and adopted by the following vote of the Council: Charges
AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
Moved by Councilmember Stanford, seconded by Councilmember Hardison and unanimously EEI Agmts
carried to approve the EEI Agreements with Duke Energy, American Electric Power and IdaCorp to Duke Energy,
enable the City to conduct business with these entities in the purchase and sale of electricity in American
the future. Elect. IdaCor
Discussion was held regarding the proposed agreement to provide a connection at USG -8 to Discussion
Suburban Water Company to allow them to buy Metropolitan Water District Water, due to the fact connection
that their wells were hit by contamination with volatile organic compounds (VOC's) and @ USG -8 to
perchlorate in the last year. The City of Azusa water system has a Metropolitan Water District Suburban
(MWD) connection on Badillo Avenue that is capable of providing 7 cubic feet per second of Water Co.
water supply, of which Azusa's system can use only 2 cubic feet per second of the total capacity.
This connection will help Suburban to overcome its supply deficit; they will be responsible for all
pipeline construction costs and future water usage charges from MWD. For this service, Azusa
will receive a service charge equivalent to 6% of Suburban's total water charge from MWD.
05/28/02 PAGE TWO
After discussion, it was moved by Councilmember Hardison, seconded by Chairperson Chagnon Discussion
and unanimously carried to authorize Utilities Director Hsu to negotiate no less than 6%, and to Direction to
explore either a minium or higher % or both and to consult with the Utility Chairperson prior to Utilities Dir.
making a deal.
Staff Reports/Communications
Staff/Com
The Power Resources Division Monthly Report was presented and it was received and filed. Pwr Res
Chairperson Chagnon asked that it be presented in a larger font in the future. Rpt
Utilities Director Hsu presented an informational item regarding the National League of Cities
Leadership Training Institute entitled 'Strengthening Council Effectiveness", he encouraged all to
attend from June 27-29, 2002.
Assistant to the Director of Utilities Kalscheuer addressed Councilmembers providing and update
on the Telecommunications Study stating that on April 24th he received proposals from ten highly
qualified Telecommunication firms and on May 2nd the review team began the evaluation process.
On May 15"' it was narrowed down to four consultants, Burns McDonnell, R.W. Beck, Vectren
Communications and Virchow -Krause; they will hold interviews for final consideration on June 19,
2002 and should have the final recommendation at the July 22' Utility Board meeting. He invited
any Boardmember to participate in the process. He responded to question posed by Chairperson
Chagnon stating that the two employee members added to the review team are Ed Beterbide and
Karen Vanca.
it was consensus of Councilmember to recess to Closed to discuss the following:
Utilities Dir
training
C. Kalscheuer
Update on
Telecommu-
nications
Study
CONFERENCE WITH LEGAL COUNSEL (Gov Code Sec. 54956.9 (b)) Closed
Data Request from the Federal Energy Regulatory Commission Regarding Investigation of Session
Wholesale Energy Market.
Recess: 7:40 p.m.
Reconvened: 8:12 p.m.
There was no reportable action taken in Closed Session.
it was consensus of Councilmembers to adjourn.
TIME OF ADJOURNMENT: 8:12 P.M.
SECRETARY
NEXT RESOLUTION NO. O2-058.
05/28/02 PAGE THREE
Recess
Reconvened
No Rpts
Adjourn
x'
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES
DATE: JUNE 24, 2002
SUBJECT: ADOPT BUDGET AMENDMENT REQUEST
RECOMMENDATION
It is recommended that the Utility Board/City Council approve a budget amendment request
for a new funding source provided by SB5X for $12,740.00 to be used to augment Azusa
Light & Water's Public Benefit programs.
BACKGROUND
The California Legislature approved $40 million for California electric utilities for energy
efficiency, peak demand reduction, and low-income assistance measures. Funds, available
only to utilities already collecting Public Benefit funds, are to be used to encourage the
purchase of energy efficiency equipment and retirement of inefficient appliances and
improvements in the efficiency of high -efficiency heating, ventilating, and air-conditioning
equipment, insulation, and other efficiency measures.
Requirements for the awarded utilities are to submit a program plan, measurement and
verification design and protocols, and monthly reports to the administering body, the
California Energy Commission. Projects would need to be completed between May 2, 2001
and October 31, 2002.
Southern California Public Power Authority (SCPPA) members made a single application and
were awarded $8 million. Azusa Light & Water's portion was $141,960.00. Additional funds
became available so, in a second application, SCPPA was awarded an additional $700,000.
Upon approval of the Azusa Utility, Board, Azusa Light & Water will receive an additional
$12,740.00.
To keep the measurement and verification process manageable and low cost, as well as
attract new businesses to the City of Azusa, Azusa Light & Water elected to use the funds to
augment the Business Energy Partnership program and use the funding for new and existing
business lighting and heating, ventilating, and air conditioning retrofits.
w
FISCAL IMPACT
Approval increases available funding by $12,740.00.
Prepared by: Karen Vanca, Assistant Director of Customer Care and Solutions
Ul I T Ur ALUJA tSUUtit:1 AMr-NUParN 1 Krt IUtJ 1
(New Appropriation)
Department:
Requested by: V. \I CLVICO-
Fiscal Year: ADO1-D2-
Date6/ao`i/SB SX
�-
n tunuir_ enl IDr`F•
'Round to the highest $10
PROJECTED EXPENDITURE(S):
Account # Project #
Amount*
Account # Project # Amount
a28 -4o -730-0G6-6
25
l a ,74o
-
2F -4o -*730-066-'f
yo
Total:
7L/L)
Total:
/ 740
Reason for Amendment: I
��On J 5� S X Impact
on other programs: A un U Lyt C4,4 -FU L I t'G �L' h e fi 4
J�
t
cQiJa
r0,ya,M -F6r bus r,ess
��tvtds �abll0.
Cu s o wl errs ,
NOTE: 1. NI AmeMrnantc ewryve atlaptlpn IX e resdution by City Coundl.
2. Anierdmenis over Si,000,OW Wien baappo by City cool fdlwe apudic heaneg.
APPROVAL
FINANCE ONLY
r�
Department Head:____ Date:
I
_3 l a�
Processed By: ------------ Date: _______________
Finance Director: ____________ Date:_—__j%
GL Batch: ------------ GL Budget Ref ---------
City Manager: _________________ Dale:
------------
JL Batch: ------------ JL Budget Ref: ---------
Council Approved on:
Irc
AZUSA
LIGHT l WATER
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES^c
DATE: JUNE 24, 2002
SUBJECT: ADOPT BUDGET AMENDMENT REQUEST
RECOMMENDATION
It Is recommended that the Utility Board/City Council approve a budget amendment request
for a new funding source provided by AB 29X for $12,230.00 to be used to augment Azusa
Light &Water's TOU Customer Load Profile Project.
BACKGROUND
The governor signed Assembly Bill AB 29X which created various energy efficiency programs
to assist the State in working through the recent energy crisis. One of the programs included
a grant for the installation of time -of -use meters for large customers 200 kilowatts or more.
This provides our TOU customers with the ability via the internet to view their hourly energy
consumption, provides Light & Water with the ability to remotely retrieve TOU customer
usage data for billing and resource plan with real time load monitoring capability.
Last summer, Azusa Light & Water participated with other Southern California Public Power
Authority (SCPPA) members in applying for AB 29X funds. The City of Azusa was awarded a
grant of $20,007.76 for the installation of 34 time -of -use meters. The new meters would
have expanded capabilities over the existing meters allowing the customers to view their
energy usage via the internet, with the installation of a phone line (at the meter) and usage of
a service like Hometown Connections KeyMeter internet metering service.
Some of the SCPPA cities were unable to meet the meter installation deadline so their share
of the funding was redistributed to the remaining SCPPA utilities participating in this program.
With approval of the Azusa Utility Board, Azusa Light & Water can receive an additional
$12,230.00. This can be used for the cost of the Electric Division's Meter Shop in testing and
Installing the new meters, to cover the cost of connecting customers ready to be connected
to the Internet, and for customer training materials.
FISCAL IMPACT
Approval increases available funding by $12,230.
Prepared by: Karen Vanca, Assistant Director of Customer Care and Solutions
Ul I T Ur ALUJA bULJUr_ I AIVItryUMrN 1 Kt_WUtJ I
(New Appropriation)
Department: L� Ule4-
_4
Requested by: K, ILLICA,
Fiscal Year: 2 DO I =Q�_
Date: I4 `F/0,1—___Zf
Fl TNOING SOURCE:
-Round to the highest $10
PROJECT EU EXPEND i URS a :
- ------ - - -- --
Account # Project # Amount*
Account # Project #
Amount'
9 -Ifo -730--0 6-7-6625'
/,?, 2 3(0, co
9 -4o -730-D6
-V5-tb
/�, X 301 Oa
Total:
/a� % 30, 00
'
Total:
�
Reason for Amendment, ,T /�T� �^$aQ� Impact on other Programs: J/i)
, Jrne.,,4 ToU
[
CUg-fonie,,-
�L J -s �,.a,' IQbl e.
LOC j ` l rDg 1e ('m j ec-><--
NOTE: f.4➢AmergaeabreWireadoptondamsoN4onbi Gb Carnal.
2l�radmenb as St,000aa0 steal ba appaeE M CflY Camoi t�+e9 a Pa�hea"9
�11n APPROVAL
FINANCE ONLY
/
Department Head: sem—-^\ate:2! `S�%
Processed By: ------------ Date: ---------------
Finance Director: ______ 1 �--- Date:__Tt�/`Z
GL Batch: ___________ GL Budget Ref:_________
City Manager: __—_ ______ Date:__________
JL Batch: ---- _------ JL Budget Ref:_________
Council Approved on:
CONSENT CALENDAR
TO: THE HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIESTV�
DATE: JUNE 24, 2002
SUBJECT: ACCEPTANCE OF GRANT OF EASEMENT FROM TERRY A. AND VIRGINIA L. IZELL
RECOMMENDATION
It is recommended that the Utility Board/City Council accept a Grant of Easement by attached
Resolution for the subject location and authorize the City Clerk to file it In the Office of the
Los Angeles County Recorder.
BACKGROUND
Any landowner installing utility -owned electric facilities on their private property is required to
grant an easement to Azusa Light & Water Department. This grant of easement allows the
utility -owner the right-of-way for operation & maintenance of such facilities.
Attached herewith is the grant of easement and its "Exhibit A" and "Exhibit B" for the electric
facilities located within lot 18 of Block 32 of Azusa along Pasadena Avenue south of Eighth
Street.
This easement was secured and will be used for right-of-way access in the operation &
maintenance of underground electric conduits, cables and related substructures installed at
this property.
FISCAL IMPACT
All costs associated with the processing of this grant of easement are borne by the developer.
There is no cost to the City.
Prepared by: Hien K. Vuong
{
RESOLUTION NO.
A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF
AZUSA ACCEPTING CERTAIN GRANT OF EASEMENT AND DIRECTING THE
RECORDING THEREOF.
THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY
RESOLVE AS FOLLOWS:
SECTIONS 1. That certain Grant of Easement executed by Terry A. and Virginia L. Izell,
under date of the 14th of June, 2002 to the CITY OF AZUSA a Municipal Corporation in Los
Angeles County, State of California, its successors and assigns, the right of perpetual easement
and right of way solely for the purpose of constructing, laying, maintaining, operating, using,
altering, repairing, replacing, inspecting and relocating therein and thereupon and / or removing
there from electrical utility lines and related facilities, with any and all connections and devices
necessary thereto for the transportation, distribution and /or supply of electricity to the property,
in, on, over, under across and along the following described real properties situated in the CITY
OF AZUSA, Los Angeles County, State of California, to wit:
See Exhibit "A" and 'B" attached hereto each Grant of Easement
Said Grants of Easements are hereby accepted and the City Clerk is hereby authorized and
directed to cause the same to be filed for record in the office of the County Recorder of said
County.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED THIS day
Cristina C. Madrid, Mayor
ATTEST:
Vera Mendoza, City Clerk
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Utility Board/City
Council of the City of Azusa at a regular meeting of the Azusa Light & Water Utility Board on
the 24i° day of June, 2002.
AYES:
COUNCII.MEMBERS:
NOES:
COUNCILMEMBERS:
ABSENT:
COUNCILMEMBERS:
Vera Mendoza, City Clerk
m ;
RECORDING REQUESTED BY AND
WHEN RECORDED MAI, TO:
' r
The City of Azusa
Light and Water Department
U9146rth KititaA'venue
P. O. Box 9500
Azusa, CA 91702
THIS DOCUMENT Is FILED AT THE
REQUEST OF THE CITY OF AZUSA
PURSUANT TO SECTION 6103 OF
THE GOVERNMENT CODE. NO
FEE SHALL -BE CHARGED THEREFOR.
(SPACE ABOVE THIS LINE FOR RECORDER'S USE)
GRANT OF PERMANENT EASEMENT
FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
T X&Y. 4 • "' r 1Af1Ae.A Z. Z2 a // ] ("Grantor"), does hereby grant to the CITY OF AZUSA,
CALIFORNIA, a municipal corporation, its .successors and assigns, and its and their employees,
contractors and agents ("Grantee"), the permanent easement and right-of-way to construct, maintain,
operate, use, repair, alter, replace, and remove electrical systems and communications systems
consisting of, but not limited to, overhead power lines, poles and fixtures, guy wires, underground
conduits, pull boxes, transformers, pads, vaults, cables, conductors and other fixtures and appliances,
with the necessary appurtenances, for conveying electric energy to be used for light, heat, power and
for transmitting data by electrical means and/or other purposes ("Systems") over, under, in, along,
and across the following described parcel of real property situated in the City of Azusa, County of
Los Angeles, State of California:
As described in Exhibit "A" and depicted in Exhibit "B" attached
hereto and made a part hereof.
Together with all necessary and convenient means of ingress and egress to and from said right-of-
way or strip or parcel of land, free from any and all buildings, equipment, vegetation, combustible
materials, or obstructions of any kind, for the purpose of constructing, reconstructing, maintaining,
operating, repairing, renewing, replacing, using, altering, or removing in any manner the Systems
together with any and all of the purposes hereinbefore mentioned.
TO HAVE AND TO HOLD the above granted and described premises unto the CITY
OF AZUSA, CALIFORNIA, its successors and assigns forever.
IN WITNESS HERETO, Grantor has executed this Grant ofPermanent Easement this
A day of t U ,t/& 12009.
[INSERT COMPANY NAME IF APPLICABLE]
JOHN J. GERARD JIL
Commission0t30= By: Signature p`
Notary Public - Cafforda
Los Argebs CaarV Type Full N to 7&tl y A. rze /(
My Comm. Expires Jun �, 2� ,
Its: (Pr✓.t<e�esi
Tide
ExmtT aAlt
LEGAL DESCRIPTION
LEGAL
The Northeast six feet and Northsouth_&ight.:iett
of Lot 18 of Block 32 Map of Azusa as recorded in
Map Book 15 pages 93 and 96 recordes of Los Angeles
County.
., I
rl
r
ExEaBrr "B"
LOCATIONAL MAP
rc
(X)
STAT OF ` "i�/'� )
CAIAITY joF L�
CAPACITY CLAIMED BY SIGNER
❑ INDIVIDUAL(S)
`��T� �1
. On ve /c ��i%J- , 20_, before oe, -
,.�ppeersonally appeared
i2 Q/d.f1d S2f a ❑ P6M0MItY known to me - OR -
❑ to me On the bests of satisfactory evidence to be the person(s) whose
name(i) is/are subscribed to the within instrument and acknowledged to me that
❑ CORPORATE
OFFICERS)
TITLE(S)
❑ PARTNER(S)
❑ ATTORNEY-IN-FACT
he/she/they executed the same in his/her/their authorized capacity(ies), and that
by his/her/their aiginture(s) On the instrument the person(s), or the entity upon
behalf of which the person(s) acted, executed the instrument.
❑ TRUSTEE(S)
❑ SUBSCRIBING WITNESS
witness ay hand and official seal.
❑ GUARDIAN/CONSERVATOR
❑ OTHER:
. JOHN J. GERA RD.IR.
Commissionf1307217
a
4Notary iLbBO-CS fOMk
SI TORE 0 OTART Las Angela CW*MAKE
seMyCwnffLExpku Jun 3.2=1
SIGNER IS REPRESENTING:
OF PERSONS) OR ENTITY(IES)
ATTENTION NOTARY: Although the information requested below is OPTIONAL, it could Title or Type of Document '
prevent fraudulent attachment of this certificate to unauthorized documents. - -
-�- - Number of Pages
THIS CERTIFICATE NUST BE ATTACHED TO THE DOCLOVENT DESCRIBED AT RIGHT: Date of Document
Signers) Other Than Named Above
-n.�ra,as;: ,. ..= is •'rr�»..,_ .
vs I
AGENDA ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES1W
DATE: JUNE 24, 2002 ll �� ��
SUBJECT: ELECTION FOR WQA BOARD MEMBER REPRESENTING CITIES WITH
PRESCRIPTIVE PUMPING RIGHTS
RECOMMENDATION
It is recommended that the Utility Board/City Council select one of the nominees from the
attached List of Nominations by resolution for Water Quality Authority representing cities with
prescriptive pumping rights.
BACKGROUND
Water Quality Authority is a state legislature authorized agency to take charge of cleaning up
contaminants in drinking water in the San Gabriel Valley. Its board consists of five members,
of which one is elected from cities with prescriptive pumping rights. Azusa is one of those
cities.
Recently a vacancy was created as a result of a councilman losing re-election. Subsequently,
nomination was conducted and a list of nominees has been established.
City of Azusa has 4 votes based on its population. Azusa City Council needs to cast its votes
to one of the nominees.
FISCAL IMPACT
No fiscal impact.
Prepared by: J. Hsu
Attachments
San Gabriel Basin
858 Oak Park Road, Suite 200, Covina, California 91724 a (626) 859-7777 a Fax (626) 859-7788
http://w w.wga.mm
June 4, 2002
City Manager
CITY OF AZUSA
213 East Foothill Blvd.
Azusa, CA 91702
RE: ELECTION FOR WQA BOARD MEMBER REPRESENTING CITIES WITH
PRESCRIPTIVE PUMPING RIGHTS
Dear City Manager:
The nomination period for the election of the WQA board member representing cities with
prescriptive pumping rights was closed on Thursday, May 23, 2002 at 5:00 p.m. Enclosed is an
election ballot, a sample resolution, a list of nominees, a list of cities with pumping rights and the
number of votes to which each is entitled. The resolution must be received at the above address
by July 22, 2002 at 5:00 p.m. via certified mail or hand delivered. Votes will be officially
counted during the Water Quality Authority's regular meeting on Monday, July 22, 2002 at 5:00
p.m.
Each city has one vote for each 10,000 residents or majority thereof, as determined by the 2000
U.S. census data. The enclosed ballot indicates the number of votes your city may cast. Please
be aware that a city is not limited to voting for its own city council members and that a city may
vote in an election whether or not it nominated a candidate.
If you should have any questions, please contact me at (626) 859-7777.
Sincerely,
Stephanie A. Moreno
Election Coordinator
Enclosures
T
BOB G. KUM, aldw= • JIM .we -CW un • IaNNETH R MANNING, Tke
ROGER CHANDLER, Bowd Mede • MARGAREP CLARK, Baa.d Mmbc • CAROL MONTANO. Bond Member • MICHAEL WFff1EF1EAD, Boartl Memdrtr
RESOLUTION NO.
A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY
COUNCIL OF THE CITY OF AZUSA, CALIFORNIA,
CASTING ITS VOTE(S) FOR COUNCIL MEMBER TO
REPRESENT CITIES WITH PUMPING RIGHTS ON THE
BOARD OF THE SAN GABRIEL BASIN WATER QUALITY
AUTHORITY.
WHEREAS, the San Gabriel Basin Water Quality Authority is governed by a
Board of Directors composed of seven (7) members, one of which is elected by cities
with pumping rights in the San Gabriel groundwater basin, and one of which is elected
by cities without pumping rights in the basin (city members); and
WHEREAS, the Board of Directors of the San Gabriel Basin Water Quality
Authority has called a special election, with ballots to be submitted to the Authority by
July 22, 2002 at 5:00 P.M., to fill the vacancy in the office of city member representing
cities with pumping rights; and
WHEREAS, the City of Azusa is one of the cities in the San Gabriel Basin with
prescriptive water pumping rights, entitled to vote for city member representing cities
with pumping rights;
WHEREAS, the City of Azusa may cast its vote for the office of city member of
the San Gabriel Basin Water Quality Authority representing cities with pumping rights
by resolution delivered to the Authority no later than July 22, 2002 at 5:00 P.M.
NOW, THEREFORE, THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF
AZUSA, CALIFORNIA, DOES FIND AND DECLARE THAT:
Section 1.The Utility Board/City Council of the City of Azusa casts its full
vote(s) for as member of the San Gabriel Basin Water Quality
Authority representing cities with pumping rights.
PASSED, APPROVED AND ADOPTED this 24th day of June, 2002.
Cristina C. Madrid, Mayor
ATTEST:
Vera Mendoza, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I, Vera Mendoza, City Clerk of the City of Azusa, do hereby certify that the
foregoing Resolution No. was duly introduced and adopted at a regular
meeting of the Azusa Light & Water Utility Board on the 24`h day of June, 2002, by the
following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
Vera Mendoza, City Clerk
BALLOT
ELECTION OF CITY MEMBER FROM
CITIES WITH PUMPING RIGHTS
TO THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY
CITY: AZUSA
NUMBER OF VOTES TO BE CAST: 4
TO THE CITY COUNCIL:
The following candidate has been duly nominated by qualified cities for the office of
city member of the Board of the San Gabriel Basin Water Quality Authority ("the Authority")
from cities with pumping rights.
The election of the city member will take place at the regularly scheduled meeting of
the Board of the Authority set for July 22, 2002, at 5:00 P.M., at 858 Oak Park Road, Suite
200, Covina, California.
Your city may cast its votes for one candidate by resolution of the city council. The
number of votes to which your city is entitled, based upon population, is set forth above. All
your city's votes must be cast for only one candidate.
The resolution of the city council casting its votes must be delivered to the Authority by
July 22 2002 at 5.00 P.M. via certified mail or hand delivered or the votes will not be
counted.
This Ballot shall be accompanied by the resolution of the city council casting its votes
for city member from cities with pumping rights.
ELECTION FOR WQA BOARD MEMBER
REPRESENTING CITIES WITH
PRESCRIPTIVE PUMPING RIGHTS
DIST OF NOMINATIONS
(In the order in which they were received)
Mark A. Breceda, City of Irwindale
Greg Nordbak, City of Whittier
Daniel R. Arguello, City of Alhambra
Jack Thurston, El Monte
CITIES WITH PUMPING RIGHTS
(2000 U.S. Census Figures)
2000
# of
City
Population
Votes
Alhambra
85,804
9
Arcadia
53,054
5
Azusa
44,712
4
Covina
46,837
5
El Monte
115,965
12
Glendora
49,415
5
Industry
777
1
Irwindale
1,446
1
Monrovia
36,929
4
Monterey Park
60,051
6
South Pasadena
24,292
2
Whittier
83,680
8
TOTAL VOTES:
62
(2000 U.S. Census Figures)
I'
To: Ca
Firm: Ci
f
Telephone:
I i Fax: 62
i!
;
' No. of pages:
4
2
j FAX COVER SHEET
i
City of Whittier
j 13230 Penn Street
Whittier
I , CA 90602-1772
Telephone: (562) 464-3301
Fax: (562) 464-3570
i
Azusa
Director of utiliti
Date: 06/13/02
IIJIII. I _
Greg Niordbak, Council Member
Message:
Please, have Mr. Hsu contact my secretary, Melonie Kuegler'at
(562) 1964-3308. I cannot attend the Board meeting on June 2,4; tiult
would yike to meet at another time that is mutually agreeable."','
Follow ng is my bio for your review. I look forward to a'future
meeting.
CONWDENTtAUTY NOTE TO `WRONGFUUMISTA on RECEIVER
��:,: _ `fhC;lttfirmation contained in (bis "!mile message Is legally privileged and confidential Information Intended only for the i
s individual Or entity named above. if, the reader of this message is not the Intended recipient, you are hereby no&ed
dissemination, distribution, or copy pf this tel st "
ecoaY is maty oftinaed. If you have received this to in 61 ff C
Immediately notify us by telephone (562) 945-9200 and return OTginal RIB93agt3 t0 IIS at the address aythe Unil
Postal Service. Thank you. via
j I
it '7 iT «400Tos,0007o zrce bQb lnTP.) -YV-1 WV91:11` 7. -CI-9 X31.I.IIMM'd0
1
I
nl
i
i
Date: 06/13/02
IIJIII. I _
Greg Niordbak, Council Member
Message:
Please, have Mr. Hsu contact my secretary, Melonie Kuegler'at
(562) 1964-3308. I cannot attend the Board meeting on June 2,4; tiult
would yike to meet at another time that is mutually agreeable."','
Follow ng is my bio for your review. I look forward to a'future
meeting.
CONWDENTtAUTY NOTE TO `WRONGFUUMISTA on RECEIVER
��:,: _ `fhC;lttfirmation contained in (bis "!mile message Is legally privileged and confidential Information Intended only for the i
s individual Or entity named above. if, the reader of this message is not the Intended recipient, you are hereby no&ed
dissemination, distribution, or copy pf this tel st "
ecoaY is maty oftinaed. If you have received this to in 61 ff C
Immediately notify us by telephone (562) 945-9200 and return OTginal RIB93agt3 t0 IIS at the address aythe Unil
Postal Service. Thank you. via
j I
it '7 iT «400Tos,0007o zrce bQb lnTP.) -YV-1 WV91:11` 7. -CI-9 X31.I.IIMM'd0
1
I
nl
Owen Newcomer
Mayor Pro Tem
Bob L. Henderson
Council Member
Greg Nordbak
Council Member
Allan Zolnekofl
Council Member
Stephen W. Helvey
City!Meneger
i�
�I
jl
C
132
(56;
ity, of Whittier ! '
30 Peril.,Street, Whittier, California 90602-i772 I
!) 464-01
I iF: j 1 i
NlIme: Greg Nordbak
Ale: 50
I
Occupation: Owner, Nordbak's Promotional Products and Awards
Greg has served on the Whittier City Council since his election in 1994. !ile Was ire -
el cted in 1996 and 2002. He served as Mayor Pro Tem in 1996-98, and:Mayor,
19?8-2000.
Gr g'a keen interest in public Infrastructure matters has caused him ;to become more
inNed with water issues in his role as a City Council Member j His active
pa lupation in the Southeast Water Coalition and the San Gab,iel !B 'sin Water
Q lity Authority has made him aware of the water contamination issue i bb h Main
Sap Gabriel and Central Basins. He also participates in City o ncil Items
cogneeming Whittier's involvement in treatment facilities proposed (by.I both the
En4ironmental Protection Agency and Central Basin. Clean water is a major issue
an concemforGreg. j Ii
43- g owns Nordbak's Promotional Products and Awards in Santa 1I Spriings.I When
In s a Board Member of the Los Angeles County Sanitation District, he also Servt d
on a District's Personnel Board. He is a Board Member of the Whittier Bora and
Girls Club, as well as the American Red Cross. Greg is also active In youth (sports.
He:is the President of the Friends of Le Some and a current member and past
President of the La Sema High School Touchdown Club. He Is a past Board Member
of Whittier Girls Softball, Whittier Area Youth Soccer and Murphy RerI Little
League. Greg is also a member of the Whittier Rotary Club. Greg arid his wife,
Do na, have made Whittier their home for the past 23 years. They hove t%4.6 c6ildrdn,
Tor�tmy (22) and Amanda (18).
Cit Council Appointed Organizations: �•'
San Gabriel Basin Water Quality Authority, Delegate !
County of Los Angeles Sanitation District, Past Delegate I
So theast Water Coalition, Alternate
Ind pendent Cities Risk Management Authority, Delegate ;I
Independent Cities Association, Alternate ;
Gat i Cities Council of Government, Delegate I �
Gre ter L.A. County Vector Control District, Delegate I' IIID; i
Whi tier Union High School District Facilities
Lib ry/Police Department Joint Project Authority
Paniell Park Sub -Committee
Pio ; ico State Park Restoration
Whittier City School District
Depot Construction Task Force
810099 2002.doC
WHOT:TT' 7. -QT-Q `.
.17000
FOS
rnroi
•Yvj
WHOT:TT' 7. -QT-Q `.
AGENDA ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES�.0
DATE: JUNE 24, 2002
SUBJECT: FY 2002-03 and FY 2003-04 BUDGETS FOR ELECTRIC, WATER, SOLID WASTE,
AND CUSTOMER CARE & SOLUTIONS
RECOMMENDATION
it is recommended that the Utility Board/City Council approve the proposed budgets for the
above mentioned operations under Azusa Light & Water.
EXECUTIVE SUMMARY
After two years of roller coaster swings the proposed FY 2002-03 budget for Azusa Light &
Water is back to normalcy. The projected revenues and expenditures are comparable to
actual revenues and expenditures of FY 1999-2000. Overall operating budget for Azusa Light
& Water remains relatively unchanged from previous years with the exception of electricity
acquisition costs and wholesale revenues.
Amongst utility services, electric, water, and solid waste are enterprise functions which are
supported by revenues derived from providing either commodities or services to residents
and businesses within each respective service areas. Consumer Services is an internal service
division providing supporting functions complimentary to other enterprise functions. And its
operating costs are allocated to electric and water operations based on number of services.
Solid waste fund bears no allocation.
Projected revenues for electric fund includes a 5% retail rate increase beginning October
2002. No additional water revenue Is Included in the proposed budget even though water
rates will be up for biennial review in late spring of 2003. The impact of the Increase, if any,
to the overall water revenue will be minimal.
The proposed budgeted expenditures for water do not include any potential water purchase
costs that Water utility may incur due to exceptional low rainfall this past winter and lower
safe yield for the San Gabriel Basin as established by the Watermaster. The exact amount of
additional purchased water costs will not be available to us until Watermaster does the
reconciliation at the end of fiscal year. However, a portion of the purchase water costs will be
recovered from all current water users through a surcharge currently in effect, called
"Replacement Water Cost Adjustment Factor".
Operating and maintaining the City's electric and water systems, and processing utility bills
and revenues for various services are the core activities of the department. However,
managing resources to realize optimal value for the City and its rate payers is more critical
and challenging. Azusa Light & Water continues to operate prudently as an enterprise with
customer service and value being the guiding principles.
Prepared by: J. Hsu, Director of Utilities
City of Azusa
Utilities Department
City of Azusa
Utilities Department
STATEMENT OF PURPOSE
Azusa Light & Water is charged with the responsibilities of providing potable water and
electricity to its 15,000 electric customers within the City and 27,400 water customers within the
City as well and the adjacent cities and county areas; and managing the solid waste franchise
agreement. Its mission is to provide these services reliably, efficiently, and at the least costs.
ACCOMPLISHMENTS
Utility Governance: Azusa Utility Board was formed and began its official functions at the
beginning of this fiscal year. The Board conducts its monthly meeting every 4th Monday of the
month. All utility related agenda with the exception of personnel items and public hearings are
being conducted during the Board meeting.
Summer Load Reduction Program: The Department was very successful completing the summer
without any blackouts by promoting a three -prong conservation program — Commercial,
residential, and city government. A system -wide reduction of 14% in energy consumption was
achieved, exceeding State's target by 4%. The Department received an award for this
accomplishment from CMUA during its annual conference in March, 2002.
Public Benefits Programs: In addition to programs that were in place from previous years, such
as commercial energy retrofit rebates and shade tree program, this year Public Benefits Programs
were extended to residential customers this year. It consists of three categories — energy star
refrigerator rebate, energy star air conditioning rebate, and energy efficient retrofit rebates.
Participation by our customers has not been overwhelming but very steady.
New Water Wells: The wells were completed during this fiscal year even though a small portion
of the associated pipeline still needs to be completed due to the long delay in obtaining an
easement from the City of Pasadena.
Azusa Light & Water Website: "azusalw.com" was successfully launched with some customer
interactive features, such as real time account access, billing and payment history, and account
information for Level Pay Plan.
Customer Information System: Two programs were implemented this fiscal year
Automatic Payment which allows customers to have their monthly utility bills debited to their
respective bank accounts automatically; and 2) Level Pay Plan which allows customers to plan
and budget their electric and water bills without the impact of seasonal variations.
City of Azusa
Utilities Department
Electric Substation: Acquisition of the property for substation site was finally consummated.
The project is in the process of being approved by Azusa Planning Commission. Several major
tasks will follow the Planning Commission approval. They include design, construction
specifications, bidding, contract negotiation with Edison, and construction. Final completion is
anticipated in the spring of 2004.
Solid Waste: The City continues to make progress towards AB 939 compliance. It is estimated
based on reports from different waste disposal sites including Athens that City has achieved its
target of 50% reduction in waste being disposed at various landfills.
Infrastructure to New Developments: Several large residential and commercial developments
took place this fiscal year. The heightened construction activities increased requirements for
both electric and water infrastructure. The largest project this year has been the Mountain Cove
Development, followed by Parkside Development, Net Development, and services to new water
wells. In addition, Water Division continues its aggressive water main replacement programs
with over $2 million investment this fiscal year.
Power Resource Portfolio: It is anticipated a number of power purchase contracts will be
presented to Azusa Utility Board for approval before the end of this fiscal year. -The proposed
contracts are primary for summer peaking resources.
River Projects: Even though Mr. Robert Person is the lead in charge of and coordinating various
projects relating to San Gabriel River, the Department plays a supporting yet significant role.
Progress has been made in many fronts, but none is reaching the fruiting stage.
Telecommunication Feasibility Study: A possible business venture identified through Azusa
Light & Water strategic exercise in FY 00-01, is providing telecommunication services to Azusa
residents and businesses. A RFQ to perform technical and economic feasibility studies was
issued and 10 proposals have been received. Award of study contract(s) will be in July 2002.
GOALS AND OBJECTIVES
Customer Informational Brochure: A new brochure will be developed to provide basic
information about the City's electric, water, solid waste services, telephone numbers to contact,
procedures to sign up or sign off services, conservation tips, etc..
Investigate a New Customer Information System: Due to the approaching obsolesce of HP 3000
hardware, staff will be investigating and evaluating various options to replace the existing billing
platform.
City of Azusa
Utilities Department
Outsourcing of Bill Printing/Mailing: These processes will be outsourced beginning July 2002.
Azusa Utility Board approved the contract with a new vendor in April Board meeting.
Cost of Service Study — Electric: Good thing can't last forever. Electric operating revenues and
expenses need to be closely examined to determine the level of additional revenue requirement.
Power Resource Portfolio: Assuming peaking resource contracts were executed prior to the
beginning of FY 02-03, investigation will be continued to study options of diversifying the
City's existing resource portfolio.
Electric Substation: This project will continue into this fiscal year. Activities would include
engineering design, construction bidding, construction, and negotiation and coordination with
Edison for transmission service.
Water Filtration Plant: Conduct a pilot study to determine the viability of certain filtering
technology, begin engineering design of the new filtration plant, study its financing alternatives,
and begin construction if all planning works can be completed in this fiscal year.
Reservoir Rehabilitation: Defects have been identified in various reservoirs and repair works
will begin this fiscal year.
Street Light Conversion: New street lighting will be installed on Azusa Avenue to complement
the existing ones in downtown district.
Water Main Replacements: Additional aged water mains will be replaced under the Water
Division's capital replacement program. Sections of existing water main to be replaced have
been identified and construction plans are being developed.
Infrastructure for New Developments: Mountain Cove and Net Development are the two known
projects that will require both electric and water infrastructure.
Telecommunication Feasibility Study: Anticipated award of contract(s) will be in July 2002.
All studies should be completed within FY 02-03. Future implementation will depend on the
evaluation and recommendation of the studies.
River Projects: Since Mr. Robert Person is the lead in this project, I shall defer anticipated
project activities to him.
VL
�Lj 6r
N
City of Azusa
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Dept: Utilities
Actual
Actual
Estimated
Recommended
Recommended
Actual
Personnel FTE (Full Time Equivalents)
Full-time:
Director of Utilities
1.00
1.00
1.00
1.00
1.00
Assistant Director - Customer Care & Solutions
1.00
1.00
1.00
1.00
1.00
Administrative Secretary
1.00
1.00
00
1.00
1.00
Business DeveloplPublic Benefit Program Coord.
0.00
0.00
0.
1.00
1.00
Computer Operator
1.00
1.00
1.00
1.00
Customer Service Representative 1
0.00
0.00
3.00
3.00
Customer Service Representative 111
6.00
6.00
7.00
7.00
7.0
Customer Care Operations Supervisor
0.00
0.00
1.00
1.00
1.00
d Service Representative
2.00
2.00
2.00
2.00
2.00
d Service Supervisor
1.00
1.00
1.00
1.00
1.00
rmations Systems Manager
1.00
1.00
1.00
1.00
1.00
ter Reader
5.00
5.00
6.00
6.00
6.00
grammer Analyst
1.00
1.00
1.00
1.00
1.00
ior Policy Analyst/Assistant Director of Utilities
0.00
0.00
1.00
1.00
1.
lity Administrative Services Supervisor
1.00
1.00
1.00
1.00
1.00
prentice Line Mechanic
1.00
1.00
1.00
1.00
1.
istant Director - Electric Operations
1.00
1.00
1.00
1.00
1.00
istant Director - Resource Management
1.00
1.00
1.00
1.00
1.00
ctric Distribution Supervisor
0.00
0.00
1.00
1.00
1.00
ctrical Engineer
1.00
1.00
1.00
1.00
1.00
ctric Crew Supervisor
1�u
0.00
0.00
2.00
2.00
2.00
Electrical Test Technician
1.00
1.00
1.00
1.00
1.
gineering Associate
1.00
1.00
2.00
2.00
2.00
e Mechanic Helper
1.00
1.00
1.00
IN
1.00
e Mechanic
6.00
6.00
6.00
6.00
6.00
fice Specialist Q
0.00
0.00
1.00
1.00
1.00
wer Resources Coordinator
0.00
1.00
1.00
1.00
1.00
wer Resources Scheduler
0.00
0.00
0.00
1.00
1.00
ior Electric Test Technician
.00
1.00
1.00
1.00
1.00
0.00
0.00
sistant Director - Water Operations
I.001.00
1.00
1.001.00
lder
2.00
2.00
2.00
2.00
2.00
Water System Administrator
0.00
0.00
1.00
1.00
1.00
Water Production Supervisor
0.00
0.00
1.00
1.00
1.00
Water Utility Crew Supervisor
2.00
2.00
2.00
2.00
2.00
Water Utility Supervisor
1.00
1.00
1.00
1.00
1.0
Water Utility Equipment Operator
2.00
2.00
2.00
2.00
2.00
Water Utility Maintenance Mechanic
1.00
1.00
1.00
1.00
1.00
Water Utility Operator I
1.00
1.00
1.00
1.00
1
Water Utility Operator Q
3.00
3.00
3.00
3.00
3.00
Water Utility Services Specialist
0.00
1.00
1.00
1.00
1.
Utility Worker l
2.00
2.00
2.00
2.00
2.
er Utility Worker D
4.00
4.00
2.00
2.00
Ser. C
tWater
e opmen oor ma r 1e
1.00
1.00
0.00
0.00
0.00
Mechanic Supervisor
0.
e Mechanic Crew Supervisor
2.00
2.00
0.00
0.00
ter Utility Operator Supervisor
1.00
1.00
0.00
0.00
0.00
ters tem O for
1.00
1.00
0.00
0.00
0•
las
60
City of Azusa
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Dept Utilities
Actual
Actual
Estimated
Actual
Recommended I
Recommended
Customer Service Representative II
Assistant to Director of Utilities
Customer Service Supervisor
4.00
0.00
1.00
4.00
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.0
Total Full-time Personnel
66.00
69.00
69.25
70.25
70.00
Part-time:
Customer Service Representative 1
Meter Reader
Administrative Assistant
Department Intent
Office Specialist D
0.86
0.00
0.00
0.60
0.50
0.86
0.00
0.00
0.60
0.50
0.80
1.00
0.24
0.00
0.00
0.80
1.00
0.24
�• 0.00
0.00
0.80
1.00
0.24
0.00
0.00
otal Part-time Personnel
1.96
1.96
2.04
2.04
2.04
nnel FTE
L
67.96
70.96
71.29
72.29
72.04
,✓
City of Azusa
General, Elec, Water, Cons Svcs,
Fund: Public Benefit & Grant
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Dept: Utilities
Actual
Actual
Estimated
Recommended
Recommended
Actual
(room" t00•,)
(room" 100',)
RESOURCES:
Revenue:
Taxes/Non Property
Y 171,534
Y 192,226
Y 400,800
Y 444,000
Y 453,000
Money & Property Use
2,375,133
3,270,297
2,826,500
1,413,000
1,413,000
Intergovernmental Revenues
0
101,232
351,970
34,000
34,000
Cost Reimbursements
2,390,296
2,933,550
0
0
0
Charges for Services
48,470,291
100,709,604
66,172,668
50,995,000
51,371,000
Miscellaneous Revenue
1,682,395
1,068,923
206,500
0
0
Total Revenue
55,089,649
108,275,832
69,958,438
52,886,000
53,271,000
Transfers from Other Funds
0
0
0
0
0
Transfers from Fund Balance
218,011
183,470
12,604,997
1,540,100
946,100
TOTAL RESOURCES
$ 55,307,660
$ 108,459,302
$ 82 563 435
$ 54,426,100
S 54,217 100
USES:
E:q a &tures:
Salaries & Benefits
$ 5,244,696
S 5,535,601
Y 5,905,239
S 6,288,800
Y 6,603,100
Materials & Services
36,719,794
76,124,525
67,063,467
39,239,000
38,713,000
Capital Outlay
321,400
328,268
638,000
400,400
400,400
Allocations
2,555,497
3,198,030
4,837,245
4,580,000
4,676,800
Total Expenditures
44,841,387
85,186,424
78,443,951
50508,200
50,393,300
Transfers to Other Funds
404,071
3,156,015
2,759,777
2,217,000
2,217,000
Transfers to Fund Balance
10,062,262
20,116,863
1,359,707
1,700,900
1,606,800
TOTAL USES
$ 55 07,660
$ 108 459,302
$ 82 563,435
S 54 426,100
$ 54 217,100
City of Azusa
Fund: Grants & Seizures
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Dept: Utilities
Div: Solid Waste Mgmt
Actual
Actual
Estimated
Actual
Recommended
(rounded ioo's)
Recommended
pounded mor)
RESOURCES:
Revenue:
Taxes/Non Property
Money & Property Use
0
705
0
0
0
Intergovernmental Revenues
0
101,232
190,000
34,000
34,000
Cost Reimbursements
0
0
0
0
0
Charges for Services
0
0
0
186,000
186,000
Miscellaneous Revenue
0
0
0
0
0
Total Revenue
0
101,937
190,000
220,000
220,000
Transfers from Other Funds
0
0
0
0
0
Transfers from Fund Balance
0
0
0
0
0
TOTAL RESOURCES
$ 0
$ 101,937
$ 190,000
$ 220,000
$ 220,000
USES:
Expenditures:
Salaries & Benefits
$ 0
$ 0
$ 43,443
$ 56,100
$ 58,900
Materials & Services
0
11,515
79,254
91,800
70,800
Capital Outlay
0
0
.0
0
0
Allocations
0
0
0
0
0
Total Expenditures
0
11,515
122,697
147,900
129,700
Transfers to Other Funds
0
0
0
0
0
Transfers to Fund Balance
0
90,422
67,303
72,100
90,300
TOTAL USES
$ 0
$ 101,937
$190,0001
$ 220,0001
$ 220,000
City of Azusa
Fund: Grants & Seizures
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Dept: Utilities
Actual
Actual
Estimated
Recommended
Recommended
Div: Electric
Actual
(rounded 100's)
(rounded 100•x)
RESOURCES:
Revenue:
Taxes/Non Property
Money & Property Use
0
0
0
0
0
Intergovernmental Revenues
0
0
161,970
0
0
Cost Reimbursements
0
0
0
0
0
Charges for Services
0
0
0
- 0
0
Miscellaneous Revenue
0
0
0
0
0
Total Revenue
0
0
161,970
0
0
Transfers from Other Funds
0
0
0
0
0
Transfers from Fund Balance
0
0
0
0
0
TOTAL RESOURCES
S 0
$ 0
$ 161,970
$ 0
$ 0
USES:
Expenditures:
Salaries & Benefits
$ 0
$ 0
$ 0
$ 0
$ 0
Materials & Services
0
0
161,970
0
0
Capital Outlay
0
0
0
0
0
Allocations
0
0
0
0
0
Total Expenditures
0
0
161,970
0
0
Transfers to Other Funds
0
0
0
0
0
Transfers to Fund Balance
0
0
0
0
0
TOTAL USES
$ 0
$ 0
$ 161,970
$ 0
$ 0
City of Azusa
Fund: Consumer Service
Depl: Utilities
Div: Customer Can & Solutions
1999-2000
Actual
2000-2001
Actual I
2001-2002
Estimated
Actual
2002-2003
Recommended
(mund� 100'.)
2003-2004
Recommended
(n.ed. IWI)
RESOURCES:
Revenue:
Taxes/Non Property
Money & Property Use
Intergovernmental Revenues
Cost Reimbursements
113,780
0
2,208,025
112,980
0
2,774,074
113,000
0
0
113,000
0
0
113,000
0
0
Charges for Services
Miscellaneous Revenue
0
263
0
3,287
3,837,245
0
3,580,000
0
3,676,800
0
Total Revenue
2,322,068
2,890,341
3,950,245
3,693,000
3,789,800
Transfers from Other Funds
0
0
0
0
- 0
Transfers from Fund Balance
137,969
0
0
0
0
TOTAL RESOURCES
$ 2,460,037
$ 2,890,341
$ 3,950,245
$ 3,693,000
$ 3,789,800
USES:
Expenditures:
Salaries & Benefits
$ 1,714,201
$ 1,886,724
$ 1,814,046
$ 1,937,200
$ 2,034,000
Materials &Services
468,893
471,163
674,464
716,800
716,800
Capital Outlay
Allocations
19,276
257,667
0
252,296
62,000
1,000,000
39,000
1,000,000
39,000
1,000,000
Total Expenditures
2,460,037
2,610,183
3,550,510
3,693,000
3,789,800
Transfers to Other Funds
0
0
0
0
0
Transfers to Fund Balance
0
280,158
399,735
0
0
TOTAL USES
$ 2,460,037
$ 2,890,341
$ 3,950,245
$ 3,693,000
$ 3,789,800
City of Azusa
Fund: Consumer Svcs
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Dept: Utilities
Actual
Actual
Estimated
Recommended
Recommended
Div: Information &
Commimacation Svcs
Actual
(rounded 100•:)
(rounded 100',(
RESOURCES:
Revenue:
Taxes/Non Property
Money & Property Use
0
0
0
0
0
Intergovernmental Revenues
0
0
0
0
0
Cost Reimbursements
0
0
0
0
0
Charges for Services
0
0
0
0
0
Miscellaneous Revenue
0
0
0
0
0
Total Revenue
0
0
0
0
0
Transfers from Other Funds
0
0
0
0
0
Transfers from Fund Balance
$ 80,042
$ 183,470
$ 446,212
$ 374,600
$ 382,400
TOTAL RESOURCES
$ 80,042
$ 183,470
$ 446,212
$ 374,600
$ 382,400
USES:
Expenditures:
Salaries & Benefits
$ 0
$ 44,128
$ 232,612
$ 156,000
$ 163,800
Materials & Services
78,758
55,787
178,600
177,600
177,600
Capital Outlay
1,284
83,555
35,000
41,000
41,000
Allocations
0
0
0
0
0
Total Expenditures
80,042
183,470
446,212
374,600
382,400
Transfers to Other Funds
0
0
0
0
0
Transfers to Fund Balance
0
0
0
0
0
TOTAL USES
$ 80,042
$ 183,470
$ 446,212
$ 374,600
$ 382,400
City of Azusa
Fund: Water
Dept: Utilities
Div: City Water
1999-2000
Actual
2000-2001
Actual
2001-2002
Estimated
Actual
2002-2003
Recommended
(.,.d,d ma,)
2003-2004
Recommended
(Mum IOP.)
RESOURCES:
Revenue:
Taxes/Non Property
Money & Property Use
Intergovemmemal Revenues
Cost Reimbursements
Charges for Services
Miscellaneous Revenue
922,537
0
96,282
13,164,734
1,441,232
591,976
0
95,130
13,313,985
321,859
713,500
0
0
13,720,000
6,500
500,000
0
0
14,063,000
0
500,000
0
0
14,063,000
0
Total Revenue
15,624,785
14,322,950
14,440,000
14,563,000
14,563,000
Transfers from Other Funds
Transfers from Fund Balance
0
0
0
0
0
0
0
0
0
0
TOTAL RESOURCES
$ 15,624,785
$ 14,322,950
$ 14,440,000
$ 14,563,000
$ 14,563,000
USES:
Expenditures:
Salaries & Benefits
Materials&Services
Capital Outlay
Allocations
S 1,568,247
9,141,300
7,756
- 1,468,936
$ 1,651,930
7,244,321
24,387
1,884,286
$ 1,690,374
9,111,048
35,000
2,494,209
S 1,937,500
8,296,200
15,000
2,327,000
$ 2,034,300
8,296,200
15,000
2,389,900
Total Expenditures
12,186,239
10,804,924
13,330,631
129575,700
12,735,400
Transfers to Other Funds
Transfers to Fund Balance
404,071
3,034,475
513,646
3,004,380
700,000
409,369
800,000
1,187,300
800,000
1,027,600
TOTAL USES
$ 15,624,785
$ 14,322,950
$ 14,440,000
$ 14,563,000
$ 14,563,000
City of Azusa
Fund: Electric
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Dept: Utilities
Actual
Actual
Estimated
Recommended
Recommended
Div: Electric
Actual
(rounded 100•,)
pounded 100•,1
RESOURCES:
Revenue:
Taxes/Non Property
Money & Property Use
1,338,816
2,564,636
2,000,000
800,000
800,000
Intergovernmental Revenues
0
0
0
0
0
Cost Reimbursements
50,811
54,194
0
0
0
Charges for Services
32,953,374
85,056,522
45,770,423
30,224,000
30,460,200
Miscellaneous Revenue
240,900
743,777
200,000
0
0
Total Revenue
34,583,901
88,419,129
47,970,423
31,024,000
31,260,200
Transfers from Other Funds
0
0
0
0
0
Transfers from Fund Balance
0
0
11,442,697
559,000
457,100
TOTAL RESOURCES
$ 34,583,901
$ 88,419,129
S 59,413,120
$ 31,583,000
$ 31,717 300
USES:
Expenditures:
Salaries & Benefits
S 1,927,197
$ 1,870,223
$ 2,055,676
$ 2,007,800
$ 2,108,200
Materials & Services
25,264,979
66,396,676
53,465,631
26,616,800
26,616,800
Capital Outlay
289,484
220,326
506,000
305,400
305,400
Allocations
828,894
1,061,448
1,343,036
1,253,000
1,286,900
Total Expenditures
28,310,554
69,548,673
57,370,343
30,183,000
30,317,300
Transfers to Other Funds
0
2,625,369
2,042,777
1,400,000
1,400,000
Transfers to Fund Balance
6,273,347
16,245,087
0
0
0
TOTAL USES
S 34,583,901
S 88,419,129
S 59,413,120
$ 31,583,000
$ 31,717,300
City of Azusa
Fund: Consumer Svcs
Dept: Utilities
Div: Service Bureau
1999-2000
Actual
2000-2001
Actual
2001-2002
Estimated
Actual
2002-2003
Recommended
(rounded 100•.1
2003-2004
Recommended
(rounded 100�.I
RESOURCES:
Revenue:
Taxes/Non Property
Money & Property Use
Intergovernmental Revenues
Cost Reimbursements
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Charges for Services
Miscellaneous Revenue
246,483
0
152,740
0
130,000
0
180,000
0
180,000
0
Total Revenue
246,483
152,740
130,000
180,000
180,000
Transfers from Other Funds
0
0
0
0
0
Transfers from Fund Balance
0
0
0
0
0
TOTAL RESOURCES
$ 246,483
$ 152,740
$ 130,0001$
180,000
$ 180,000
USES:
Expenditures:
Salaries & Benefits
$ 0
$ 861
$ 0
$ 92,700
$ 97,300
Materials & Services
23,573
23,950
30,500
51,500
51,500
Capital Outlay
Allocations
0
0
0
0
0
0
0
0
0
0
Total Expenditures
23,573
24,811
30,500
144,200
148,800
`Transfers to Other Funds
0
17,000
17,000
17,000
17,000
Transfers to Fund Balance
222,910
110,929
82,500
18,800
14,200
TOTAL USES
$ 246,483
$ 152,740
$ 130,0 00
$ 180,000
$ 180,000
City of Azusa
Fund: Public Benefit
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Dept: Utilities
Actual
Actual
Estimated
Recommended
Recommended
Div: Public Benefit Program
Actual
(rounded 100'x)
(rounded 100',)
RESOURCES:
Revenue:
Taxes/Non Property
Money & Property Use
6
0
0
0
0
Intergovernmental Revenues
0
0
0
0
0
Cost Reimbursements
0
0
0
0
0
Charges for Services
0
0
625,000
630,000
630,000
Miscellaneous Revenue
Total Revenue
0
0
625,000
630,000
630,000
Transfers from Other Funds
0
0
0
0
0
Transfers from Fund Balance
0
0
716,088
606,500
106,600
TOTAL RESOURCES
$ 0
$ 0
$ 1,341,088
$ 1,236,500
$ 736,600
USES:
Expenditures:
Salaries & Benefits
$ 0
$ 0
$ 69,088
$ 101,500
$ 106,600
Materials & Services
0
0
1,272,000
1,135,000
630,000
Capital Outlay
0
0
0
0
0
Allocations
0
0
0
- 0
0
Total Expenditures
0
0
1,341,088
1,236,500
736,600
Transfers to Other Funds
0
0
0
0
0
Transfers to Fund Balance
0
0
0
0
0
TOTAL USES
IS 0
$ 0
$ 1,341,088
$ 1,236,500
1 $ 736,600
City of Azusa
General
Utilities
Solid Waste Mgmt
1999-2000
Actual
2000-2001
Actual
2001-2002
Estimated
Actual
2002-2003
Recommended
(rGunde 100',)
2003-2004
Recommended
(nund,d w0,)
CES:
rRevenue:
TaxesMon Property
Money & Property Use
intergovernmental Revenues
Cost Reimbursements
Charges for Services
Miscellaneous Revenue
$ 171,534
0
0
35,178
2,105,700
0
$ 192,226
0
0
10,152
2,186,357
0
$ 400,800
0
0
- 0
2,090,000
0
$ 444,000
0
0
0
2,132,000
0
$ 453,000
0
0
0
2,175,000
0
Total Revenue
2,312,412
2,388,735
2,490,800
2,576,000
2,628,000
Transfers from Other Funds
Transfers from Fund Balance
0
0
0
0
0
0
0
0
0
0
TOTAL RESOURCES
$ 2,312,412
S 2,388,735
S 2,490,800
$ 2,576,000
$ 2,628,000
USES:
Expenditures:
Salaries & Benefits
Materials & Services
Capital Outlay
Allocations
$ 35,051
1,742,291
3,600
0
$ 81,735
1,921,113
0
0
$ 0
2,090,000
0
0
$ 0
2,153,300
0
0
$ 0
2,153,300
0
0
Total Expenditures
1,780,942
2,002,848
2,090,000
2,153,300
2,153,300
Transfers to Other Funds
Transfers to Fund Balance
0
531,470
0
385,887
0
400,800
0
422,700
0
474,700
TOTAL USES
$ 2,312,412
S 2,388,735
$ 2,490,800
$ 2,576,000
$ 2,628,000
AGENDA ITEM
TO: THE HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES ,v
DATE: JUNE 24, 2002
SUBJECT: APPROVAL OF BID FROM TOTER INCORPORATED FOR YARD WASTE BARRELS
It is recommended that the Utility Board/City Council award the bid to Toter Incorporated in
the amount of $173,248.00 for the purchase of sixty-four hundred 32 -gallon yard waste
barrels, and amend the FY 2002-03 Solid Waste Management Budget by this amount to pay
for this program.
BACKGROUND
On June 18, 2002, the City Clerk's office received one qualified bid in the amount of
$173,248.00 for sixty-four hundred 32 -gallon yard waste barrels. The container, which
includes a lid, meets the specifications in the bid package and includes a 5 year warranty.
The price includes affixing a permanent message on the side of the barrel, and delivery of the
barrels to each residential barrel customer identified by the City within 120 days after
purchase order issuance. Attached is a suggested message for the side of the barrel.
Approval for this message and a budget amendment in the bid amount is requested.
FISCAL IMPACT
$173,248.00 will be charged to the AB 939 Fee Fund in FY 2002-03.
Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities
YARD WASTE ONLY
Grass * Leaves
* Weeds
* Plant
& Tree Clippings
No
Trash or
Plastic
Bags
USE YOUR OWN BARRELS
TO SEPARATE MORE
YARD WASTE
For Information,
Cali (626) 812-5198
144u,MP,
AGENDA ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES �1fr
DATE: JUNE 24, 2002 V
SUBJECT: REQUEST FOR AUTHORIZATION TO ISSUE A CITY CREDIT CARD
RECOMMENDATION
It is recommended that the Utility Board/City Council authorize a credit card for Azusa Light &
Water.
BACKGROUND
With many meetings, trainings and workshops for the staff in Light & Water, it is becoming
very time consuming and awkward at times to process traveling reservations and event
registration either by the City issuing an advance check or by the attending staff to pay for,
and then get reimbursement afterwards. In most of cases, reservations require no other
means but credit card. We have used City Manager's credit card at times, but reconciliation
can become a chore. It would increase the ease of doing businesses by having a credit card
for Light & Water.
FISCAL IMPACT
No fiscal impact is anticipated. Rather, it should improve the efficiency of conducting
businesses.
Prepared by: 1. Hsu
Azusa Utility Board Meeting
June 24, 2002
W
AZUSA
LIGHT & WATER
r
�Z
Power Resources Division Monthly Report
• Power Consumption Comparison
• Wholesale Market Trend
• Power Resource Budget Update
a
CITY OF AZUSA ENERGY CONSUMPTION COMPARISON
FYUl-02
CHANGE
N
MAR
APR
......... . ..... ..........................
MAY
. ......... . .
JUN
- ---- --------
PEAK - DEMAND IN MW
-- -- ------
51.8
46,6
-10.04%'
....... ..... 55.6
AUG
26,239
22,908
47.4
SEP
23,123
21,242
..... .. ....
OCT
20,525
20 485 i
-0.19%
Nov
18,950
18,350
-3.17W
. .. . ... . . . .. .. .....
DEC19,264
.. ....... ... ...
18,431
4.32W
JAN
19,426
18,833
-3.05%:
FEB
17,258
W,206
. ........ ...
-0.30%'
MAR
......
.. .. ...
APR
.18,121
17,588
18,116
now
... ........ ...
MAY
19,382
19,149
-1.20%t
JUN
N
MAR
APR
......... . ..... ..........................
MAY
. ......... . .
JUN
- ---- --------
PEAK - DEMAND IN MW
-- -- ------
51.8
46,6
-10.04%'
....... ..... 55.6
46.9
-14.739/.
55.5
47.4
-14.59%-
42.0
50.4
20.00%
35.3
36.2
.55W
35.5
34.0
x.23%';
34.9
34.1 i
-2.29%:
35.8
36.2
1.12%.
. . . .................. ...... .. ... .....
34.5...
...... . ..... . ... . ... .
35.7
38.5
35.5
41.5 ...............
41.5
-7.79%z
. ...... . n.
0.0 -ii
... .......... - . .....
ALL PRICES IN $/MWH j
(*) JUNE 02 PARTIAL MONTH
Power Resource Cost Accounting
FY '01-'02
:,WI
H
Medium Term Summer
Peaking Power Purchase
a.
� WLlL�A1`aiLuutlfYL 6N1@L:itlW NTI i. ¢ 3.:, .
Council Meeting
June 24, 2002
0
t4 I
Issue:
The City will need to replace two power
contracts which will terminate in the next 15
months.
Bonneville Power Administration: 12 MW of peaking capacity
and energy (June — September) terminates on September
3012003
Pasadena Contract: 8 MW of peaking capacity and energy
terminates on December 31, 2002.
A
`
M1
..City's
Prospective
Power
Needs
EJune -
September
2003
10 MW
ON -PEAK
June -
----------
September
2004
15 MW'
ON -PEAK
June -
-------
September
2005
15 MW
ON -PEAK
--------
June -
September
2006
15 MW
ON -PEAK
June -
September
2007
15 MW
ON -PEAK
,"1,4 .,
Considerations
• Why purchase now?
Buyer's market
• Why not consider building own power plant?
Much more expensive and too much operational hassle
• Why 5 years?
Long enough to provide cost stability, but not long enough to
foreclose city's ability for mid -course corrections in planning for
future resources
• Purchase from whom?
Parties who have signed the EEI or EEI equivalent agreements
with the City. Currently there are three parties:
1) Duke
2) American Electric Power
3) IdaCorp
4) Sempra and UBS agreements are in the works..
a
Current Purchasing Authority Byl Staff
• Up to one-year . �"'
■ Multi-year purchases need City Council approval
*Due to the price volatility, it makes' the execution of
mult-year transactions almost impossible to achieve.
Suppliers are unwilling to keep the price quotes for
more than a few hours.
Proposed" Process For `Multi -Year Procurement'
°
• Utility. Board approves the purchasing amounts a
priori
• Utility Board approves the price range for the multi-
year power purchase
• Utility Board conveys the purchasing authority to the
Director of Utilities and through the execution by the
Assistant Director — Resource, Management to
effectuate the purchase if price for the specific
product fails within established range
. The mayor will execute the power purchase
confirmation agreement upon preparation
Staff's Recommendation
Staff recommends the Utility Board/City Council approve the
following:
�. The procurement of the following s ecific power product: (5 -year summer
only (June -September) on -peak power product either @ PV or SP1.5. On -
peak hours are as defined by NERC ("ceiling price').
Z. The establishment of not -to -exceed price of $50/MWh for all years for the
product.
3. Authorized the Director of Utilities through Assistant Director of Resource
Management to execute the purchase if market price for "Product" is no more
than the "ceiling price". Such authority shall automatically expire if not
exercised by December 31, 2002.
4. The Product shall be purchased only from third parties who have signed EEI
or EEI equivalent credit support agreement with the City.
s. The Mayor.shall execute the confirmation purchase agreement upon its
preparation.