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Agenda Packet - October 28, 2002 - UB
AGENDA REGULAR MEETING OF AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL AZUSA LIGHT & WATER 729 N. AZUSA AVENUE AZUSA, CA 91702 AZUSA UTILITY BOARD DIANE CHAGNON CHAIRPERSON DICK STANFORD VICE CHAIRPERSON CRISTINA C. MADRID BOARD MEMBER MVUAA MONDAY, OCTOBER 28, 2002 6:30 PM DAVE HARDISON BOARD MEMBER IOSEPH R. ROCHA BOARD MEMBER 6:30 p.m. - Convene to Regular Meeting of the Azusa Utility Board and Azusa City Council • Call to Order • Pledge to the Flag • Roll Call L PUBLIC PARTICIPATION (PersonlGroup shall be allowed to speak without interruption up to five (5) minutes maximum time, sub/ect to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) A. Mrs. Cabrera, 505 N. Sunset Avenue, Azusa, CA 91702. Utility billing for electric service. 001 B. Suzanne Avila, River Project Consultant. San Gabriel River Project Update. OR I -B. Pres Suzanne Avila. ppt The Consent Calendar adopting the printed recommended action will be enacted with one vote. if Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 11. CONSENT CALENDAR A. Minutes. Recommendation: Approve minutes of regular meeting of September 23, 2002, as written. le II -A. UB Minutes for 9-23-02 Notice of Completion on Lighting Retrofits. Recommendation: Accept lighting retrofits as complete, approve Notice of Completion and authorize final payment of $11,855.75 to California Retrofit, Inc. II -B. NOC re Lighting Retrofits.doc C. Notice of Completion on Heating. Ventilation and Air Conditioning (HVAC) Retrofits. Recommendation: Accept HVAC retrofits as complete, approve Notice of Completion and authorize final payment of $20,868.60 to ALP Heating and Air Conditioning. II -C. NOC re HVAC Retrofits.doc D. School Recycling Program Proposal. Recommendation: Approve of the School District's proposed recycling program, amend waste management division budget by $8,000, and authorize issuance of purchase order to Protainer, Inc. up to $25,890 for purchase of recycling containers for six schools. II -D. School Recyding Proposal. di E. Budget Amendment for Water Purchases. Recommendation: Authorize a budget amendment in amount of $500,000 to cover increased cost of purchased water expenses for Fiscal Year 2002-03. fI-E. Budget Amend for Purchased Water I ' F. Amendment of blanket purchase order issued to Upper San Gabriel Valley Municipal Water District (USGVMWD). Recommendation: Authorize an amendment in the amount of $75,000 to blanket purchase order issued to USGVMWD for fiscal year 2002-03 to cover increased purchased water costs. C II -F. Bid PO Amend for Purchased Water G. Budget Amendment for Line Mechanic. Recommendation: Approve a budget amendment in amount of $28,410 to cover salary and benefits for a temporary Line Mechanic. II -G. Budget Amend for Line Mech Budget Amendment for Executive Management Training. Recommendation: Approve a budget amendment in amount of $24,900 for Executive Management Staff Leadership Training. WPM II -H. Budget Arrend for Exec Training. doc Bid Specifications and Solicitation of Bids on Truck Purchases. Recommendation: Approve specifications and authorize commencement of formal bidding process for 3 one ton gasoline powered service trucks, 1 diesel powered welding truck, and 1 diesel powered dump truck. II -I. Truck Purchases.doc Purchase of Property from City of Pasadena. Recommendation: Approve the purchase of 0.85 acres of property from the City of Pasadena for purchase price of $46,000. In II -J. Prop Punic from Ctty of Pasadena K. Non -Sufficient Fund (NSF) Return Check Charges. Recommendation: Approve change in NSF returned check charges from $20.00 to $25.00 for utility service payments. II -K NSF Chk Charges 003 L. Old Documents (Payment Stubs) Destruction. Recommendation: Approve resolution authorizing destruction of 205 boxes of three year old utility payment stubs, in accordance with City record retention policies. RINI II -L Doc Destruction Authorization M. Grant of Easement from Mark A. and Luisa E. Alonzo for Laxford Road Property. Recommendation: Approve resolution accepting grant of easement from Mark A. and Luisa E. Alonzo for utility -owner right-of-way for property located at Laxford Road. El N1 II -M. Grant of Easenent N. Ouitclaim Easements for Property on Azusa and San Gabriel Road. Recommendation: Authorize Director of Utility to sign quitclaim easements for Parcel No. 8684-023-010. II -N. Quitdahn of Easernents O. Professional Services Contract with Ryerson. Master and Associates. Recommendation: Approve a Professional Services Contract with Ryerson, Master and Associates in amount of $96,000 to conduct EPA mandated Water System Vulnerability Assessment. In Prof Svc Agreernent w/ Ryerson 111. SCHEDULED ITEMS A. Modification to Business Hours for Customer Service. Recommendation: Approve modification of Azusa Light & Water's business office hours from 7:00 a.m. to 5:30 p.m., to 7:15 a.m. — 5:15 p.m. effective February 1, 2003. El N-1 EnzJ III -A. Bus Hrs Modification low v 1 1 B. Proposed Cashiering Standards and Rewards Program for Customer Service Representatives. Recommendation: Approve proposed Cashiering Standards and Rewards Program. III -B. Cashiering Standards -Rewards F C. Consideration of Utility Users Tax Rate Changes. Recommendation: Consider placing a measure on the March ballot that would: • Reduce utility users tax rate for residential electric, water and gas from 5% to 4% • Increase the rate for commercial electric, water and gas from 5% to 8% • Apply the commercial rate to commercial telephones and cell phones III -C. ULF Rate Changes IV. STAFF REPORTS/COMMUNICATIONS A. Review of Alternative Site for New Light & Water Electric Office TV -A. At Light & Water Office B. Update on Audit of Athens Services Disposal Reports W-& Athens Audit Update C. Water Utility Real Property (Verbal Report Only) D. Annual Adjustment of Replacement Water Cost Adjustment Factor IV -D. RWCAF Rpt E. Monthly Power Resources Update In IV -E. hby Power Res Update 005 V. DIRECTORS' COMMENTS A. Book Review—Boards That Make A Difference, by John Carver (Review of Chapters 3 and 4—notes attached) V-A. Book Notes VI. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) I Potential Case VII. ADIOURNMENT A. Adjournment. "In compliance wkh the Americans with Dis"If les Act, Ifyou need special assistance to participate in a cltymeet/ng please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff In assuring that reasonable arrangements can he made to provide access to the meeting." Ali e t Experience the drama of the Curve and Williams Fires with those who were there. in September of 2002, the Curve and Williams Fires exploded into history as two of the most devastating fires southern California has ever experienced. Here's your chance to join Forest Service rangers and firefighters as they recount the sagas of these immense infernos. You'll find out how explosive the conditions really were and experience the fires through actual footage taken by firefighters. You'll visit the aftermath and discover what lies ahead for these mountains that are so badly scarred. Saturday, November 16, 2002 9:00 a.m. to 1:00 p.m. Rincon Environmental Education Center Hwy 39, (10 miles north of Azusa) Bring water, sturdy walking shoes, sunscreen, camera and your lunch. Dress in layers for the weather. Cost $3.00 per person. For more information, please contact Steve Segreto at (626) 335-1251 ext. 225. Rincon Fire Station z East Fork Road t N Rincon Environmental :a Education Center ANGELES+� NATIONAL FOREST b //iii �O 4 Sierra Madre Ave. Foothill Blvd. Cuy of San Dimas Cyty Of A== 210 Freeway Amada a �s t United States Forest San Gabriel River 110 N. Wabash Ave. Department of Service Ranger District Glendora, CA 91741 Agriculture 626-335-1251 Voice 626-574-5209 TTY File Code: 2390 Date: October 23, 2002 Dear Friends of the Forest: As you are likely aware, our local district within the Angeles National Forest recently experienced two large wild land fires. The Curve and Williams Fires have indeed made September 2002 a month to remember. These two historic events have reminded us once again that fire has been and continues to be a natural component of our western landscape. While these fires burned, with their stark images capturing public attention, a group of Forest Service educators met to explore ways of finding a positive value in the midst of the apparent destruction of personal property and natural habitat. After a period of deliberation, planning and development, our naturalists have laid the framework for an exciting new educational opportunity. This program in Chaparral Studies will provide both public and private educational groups a window into this unique southern California landscape. Easily overlooked, the chaparral life zone blanketing our foothills is a vibrant natural community. Found only in a handful of locations around the world, it is a natural biome that has evolved in close relationship with fire. Many of its plants --as well as the health of the overall ecosystem --depend on fire for their long-term viability. In this new field studies program students will visit the burn area to measure and chronicle --via line transect, quadrat, and plant studies --the regeneration of an ecosystem. Studies and images performed by prior groups will be made available to incoming groups, allowing them the opportunity of experiencing the rebirth of the landscape. The San Gabriel River Ranger District would like to take this opportunity to invite you to participate in an inaugural weekend tour of the North Fork of the San Gabriel River recently burned in the Curve Fire. The trip will be led by Forest Service naturalists and fire fighters who will share firsthand knowledge of habitat and fire behavior. Your $5.00 donation will be applied to the cost of acquiring curriculum and materials for the new program in Chaparral Studies. Sincerely, "'�) 4 MARTY DUMPIS District Ranger OW ra Caring for the Land and Serving People Pdmed m Recyded Peyer %4V FACILITIES LISTING Azusa Light & Water Facilities Address city Well # 1 ( Spreading Grounds ) 951 W. Sierra Madre Ave. Azusa Well # 2 ( Spreading Grounds ) 951 W. Sierra Madre Ave. Azusa Well # 3 ( Spreading Grounds ) 951 W. Sierra Madre Ave. Azusa Well # 4 ( Spreading Grounds ) 951 W. Sierra Madre Ave. Azusa Well # 5 1327 N. San Gabriel Ave. Azusa Well # 6 527 W. 12th Street - Azusa Well # 7 654 West 11th. St. Azusa Well # 8 SE comer of 11th. St. & Orange Azusa Well # 9 (Inactive) 710 W. Gladstone St. Azusa Well # 10 710 W. Gladstone St. Azusa Well # 11 ( Spreading Grounds ) 951 W. Sierra Madre Ave. Azusa Well # 12 ( Spreading Grounds ) 951 W. Sierra Madre Ave. Azusa Cyn Chlorine Facility ( Spreading Grounds) 951 W. Sierra Madre Ave. Azusa Electric Booster ( Spreading Grounds ) 951 W. Sierra Madre Ave. Azusa Cyn Filtration Plant & Canyon Booster Station 1870 Azusa & San Gabriel Cyn. Rd Azusa Mountain Cove Booster Station - 1962 Azusa & San Gabriel Cyn. Rd. Azusa Dalton Booster Station 255 E. Sierra Madre Ave. Azusa Heth Booster Station Canyon Heights Drive Azusa Rockvale Booster Station 777 W. Foothill Azusa 11th & Vernon Booster Station 800 W. 11th St. Azusa Griffith Booster Station 18612 Gallamo Dr. Covina North & South Reservoir (Spreading Grounds) 951 W. Sierra Madre Ave. Azusa Heck Reservoir 1962 Azusa & San Gabriel Cyn. Rd. Azusa Mountain Cove Reservoir Mountain Cove Community Azusa Dalton Reservoir 255 E. Sierra Madre Ave. Azusa Sierra Madre Reservoir 200 E. Sierra Madre Ave. Azusa Hilltop Reservoir End of Hilltop Drive Azusa Nursery Reservoir 655 E. Sierra Madre Ave. Azusa Heth Reservoir Canyon Heights Drive Azusa Griffith Reservoir 18612 Galiarno Dr. Covina Wilson Reservoir 1700 S.Barranca Glendora Gladstone Construction Yard 710 W. Gladstone St. Azusa Sierra Madre PRV Station 200 E. Sierra Madre Ave. Azusa Rockvale PRV Station North of 638 N. Rockvale Azusa Cypress PRV Station 16706 Cypress Ave. Covina MWD USG -8 Station Badillo St., E/o Vincent Covina Paramount Monitoring Well & Pipe Yard 275 W. Paramount Azusa Grandview Monitoring Well 209 Grandview Dr. Azusa Aspen Monitoring Well & Reservoir 220 N. Aspen Ave. Azusa Monitoring Well # 1 16061 E. San Bernardino Rd. Covina Monitoring Well # 2 16706 Cypress Ave. Covina The City of Azusa AZUSA LIGHT 6 WATER For Quality of Li(e October 17, 2002 Mr. and Mrs. Armando Cabrera 505 N. Sunset Avenue Azusa, CA 91207 Re: Account No. 045-5750-03-7 Dear Mr. and Mrs. Cabrera: This is in response to your inquiries about your October utility bill of $422.39. You questioned the higher than normal amount of the electric portion of your bill ($294.24) and stated that last year the same thing happened at the same time of year. You stated a total bill of $250.00 was more reasonable to you and that is the amount you would be willing to pay. I discussed this matter with you several times on Thursday, October 10 and Tuesday, October 15 in an effort to resolve this to a mutually satisfactory outcome. We are required to bill for all electricity that is used. This usage is registered by a meter. Azusa Light & Water is only able to reduce the amount of a bill when there is an error where one party has been shorted. After our initial conversations on October 10, we began investigating the situation to find any error on our part. We exchanged your meter with an Automatic Meter Read meter and tested the old meter. It was 99.39% accurate. Normally, meters registering more than 2% inaccurate are replaced. Yours actually was reading a little slow. Because of the dog in your backyard our meter readers must read your meter from outside your fence with a scope. This may have resulted in an inaccurate read of $65.73 for electricity on your August 2002 bill. We believe that also occurred for the September read, which was $140.91 for electricity. When there is a lower than normal read one month, the following month a 'batch up" read occurs that brings the two months current. In your case, if the second month was read incorrectly and making it appear normal ($140.91), the third month was the catch up read for all three months ($294.24). Froml our preliminary investigation, the meter was accurate, the low and high consumptions were caused by reading errors. 1015;e �19e-d 719 N. Azusa Avenue P.O. Box 9500 Azusa, California 917.02 626/811-5208 (phone) 626/334-3163 (fax) utilities@azusa.ca.gov (e-mail) We would like to minimize the current and future impact to you and offered you three things: Allow us to put a test meter on your air conditioner to see how much electricity it uses. If it is significant, you may want to purchase an energy efficient air conditioner and apply for our Public Benefit rebate program. 2. Allow us to conduct a home energy audit and offer suggestions to reduce your energy usage. 3. Payment arrangement option. Mrs. Cabrera, you refused all of these options saying you want us to: Recognize our mistakes. 2. Not charge you for electricity next August. Reduce your current bill - make it the average of August, September, and October ($166:96). 4. Send you low bills for November and December so you will have money for Christmas. I said these were not possible but until we resolve the other issues I don't want your account to get in arrears with the consequences that go with that. I offered the following payment arrangement: Pay $190.00 now (the average of your last ten bills in total), pay your regular November and December bills, then from January to July pay $33.20 in addition to your regular bills. By the end of July this bill would be paid. We are interested in providing you good service and value your business. We regret this disagreement and look forward to resolving it and moving forward. If you decide not to accept our suggested payment arrangement, your next cause of action is to appeal this to the Azusa Light & Water Utility Board. You can get information about these meetings from the City Clerk's office. A copy of the rule addressing the complaint procedure is attached. Please let us know by October 24, 2002 so we can expect how to deal with your current outstanding balance. Z rely, en Vanca Assistant Director Customer Care & Solutions cc: Joe Hsu, Director of Utilities ELECTRIC UTILITY RULE NO. 10 DISPUTED BILLS A. 1. When a customer and the Utility fail to agree on a bill for electric service, customer may request a review by the Utility within fifteen (15) days of receipt of bill. The review shall include consideration of whether the customer should be permitted to amortize the unpaid balance of his account over a reasonable period of time, not to exceed a 12 -month period. No termination of service shall be effected for any customer complying with the amortization agreement if the customer also keeps the account current as charges accrue in each subsequent billing period. 2. The customer may, in lieu of paying the disputed bill, deposit with the Director of Utilities of the City of Azusa, the amount claimed by the Utility to be due. 3. Upon receipt of the deposit, the Utility will review the basis of the billed amount, communicate the results of review to the parties and make disbursement of the deposit. 4. Service will not be discontinued for nonpayment of the disputed bill when a deposit has been made with the Director of Utilities pending the outcome of the review. 5. Failure of the customer to make such deposit within fifteen (15) days after presentation of the disputed bill and prior to the expiration of the fifteen day disconnection of service notice will warrant discontinuance of his service without further notice. 6. If, before completion of the Director of Utilities' review, additional bills become due which the customer wishes to dispute, he shall also deposit with the Director of Utilities the additional amounts claimed by the Utility to be due for such additional bills before they become past due. Failure to do so will warrant discontinuance of his service in accordance with Electric Rule No. 9. B. Any customer whose complaint or request for investigation regarding a bill for electric service has resulted in a determination by the Utility which is adverse to him may appeal such determination to the Azusa City Council. ISSUED BY: Effective 10/01/01, Items 1 & 2 Resolution No. 01-CI05 Dated 09/24/01 Joseph F. Hsu 11/01/01 Items 3 & 4 Director of Utilities 11/01/01 Resolution No. 01-0120 Dated 10/22/01 58 OCT/28/2002 08:14 City of Azusa Light d Nater Department ELECTRIC SERVICE/BILLING HISTORY ACCOUNT NUMBER : 045-5750-03-7 CUSTOMER NAME : CABRERA, ARMANDO SERVICE ADDRESS: 505 N SUNSET AVE METER NUMBER 23665 SERVICE PERIOD DOS BILLING RATE KNHR DEMAND ELECTRIC DATE CODE USAGE CHARGES APR/27/99 - MAY/26/99 29 JUN/07/99 R1 558 $53.93 MAY/26/99 - JUN/28/99 33 JUL/06/99 R1 723 $71.63 JUN/28/99 - JUL/27/99 29 AUG/04/99 R1 607 $59.19 JUL/27/99 - AUG/25/99 29 SEP/07/99 R1 624 $61.01 AUG/25/99 - SEP/27/99 33 OCT/06/99 R1 797 $79.57 SEP/27/99 - OCT/26/99 29 NOV/03/99 R1 524 $50.29 OCT/26/99 - NOV/24/99 29 DEC/02/99 R1 740 $73.45 NOV/24/99 - DEC/28/99 34 JAN/06/00 R1 715 $70.77 DEC/28/99 - JAN/27/00 30 FEB/03/00 R1 577 $55.97 JAN/27/00 - FEB/29/00 33 MAR/06/00 R1 596 $58.01 FEB/29/00 - MAR/28/00 28 APR/04/00 R1 494 $47.07 MAR/28/00 - APR/26/00 29 MAY/03/00 R1 738 $73.24 APR/26/00 - MAY/30/00 34 JUN/06/00 R1 1,473 $152.07 MAY/30/00 - JUN/27/00 28 JUL/06/00 R1 1,284 $131.80 JUN/27/00 - JUL/26/00 29 AUG/07/00 R1 1,292 $132.65 JUL/26/00 - AUG/29/00 34 SEP/07/00 R1 1,552 $160.54 AUG/29/00 - SEP/28/00 30 OCT/05/00 R1 1,346 $138.45 SEP/28/00 - OCT/30/00 32 NOV/07/00 R1 1,285 $131.90 OCT/30/00 - NOV/29/00 30 DEC/06/00 R1 1,234 $126.43 NOV/29/00 - DEC/28/00 29 JAN/08/01 R1 1,303 $133.83 DEC/28/00 - JAN/30/01 33 FEB/06/01 R1 1,552 $160.54 JAN/30/01 - FEB/28/01 29 MAR/07/01 R1 1,384 $142.52 FEB/28/01 - MAR/29/01 29 APR/09/01 R1 1,235 $126.54 MAR/29/01 - MAY/01/01 33 MAY/08/01 R1 1,436 $148.10 MAY/01/01 - MAY/30/01 29 JUN/07/01 R1 1,387 $142.84 MAY/30/01 - JUN/28/01 29 JUL/09/01 R1 1,393 $143.49 JUN/28/01 - AUG/01/01 34 AUG/08/01 R1 722 $71.52 AUG/01/01 - SEP/07/01 37 SEP/11/01 R1 2,843 $299.00 SEP/07/01 - OCT/04/01 27 OCT/10/01 R1 1,210 $123.86 OCT/04/01 - OCT/31/01 27 NOV/06/01 R1 1,067 $108.52 OCT/31/01 - DEC/03/01 33 DEC/10/01 R1 1,286 $132.010 DEC/03/01 - JAN/03/02 31 JAN/09/02 R1 1,271 $130.40 JAN/03/02 - JAN/31/02 28 FEB/07/02 R1 1,065 $108.31 JAN/31/02 - MAR/06/02 34 MAR/11/02 R1 1,287 $132.12 MAR/06/02 - APR/02/02 27 APR/08/02 R1 1,046 $106.27 APR/02/02 - APR/30/02 28 MAY/07/02 R1 1,038 $105.41 APR/30/02 - MAY/29/02 29 JUN/06/02 R1 1,131 $115.39 MAY/29/02 - JUN/26/02 28 JUL/10/02 R1 1,230 $126.01 JUN/26/02 - JUL/30/02 34 AUG/07/02 R1 668 $65.73" JUL/30/02 - AUG/28/02 29 SEP/10/02 R1 1,369 $140.91/ AUG/28/02 - SEP/30/02 33 OCT/09/02 R1 2,668 $994.24 -j PAGE ] OCT/28/2002 08:14 City of Azusa Light h Mater Department PAGE ELECTRIC SERVICE/BILLING HISTORY TOTALS 46,750 0 $4,785.53 AZUSA LIGHT AND WATER BILL FOR CUSTOMER CABRERA Bill Number Avg. kWh Date Days billed kWhep r day 8/8/2001 34 722 9/11/2001 37 2,843 10/10/2001 27 1 210 98 4775 48.72 8/7/2002 34 668 9/10/2002 29 1,369 10/9/2002 33 22 96 4705 49.01 = B - San Gabriel River Update Suzanne Avila Azusa Utility Board October 28, 2002 San Gabriel River Projects • Gateway Interpretive Center and Gardens (Forest Service Information Center) • River Wilderness Park • Bike Path Extension • Spreading Basins 007 i Gateway Interpretive Center • $700,000 in CIP Budget - Jul 02 • North East Trees Contract - Oct 02 — Design and Construction of 1500 sq. ft. Building • $350,000 Prop A Grant - Oct 02 — from LA County / Gloria Molina's Office Commence with survey of property, design charrette, and construction - Oct 02 — Partners: Forest Service, Committee of Nine, Rivers and Mountains Conservancy River Wilderness Park • Closed Escrow on 1.8 acre parcel - Aug 02 — Previous Owner remains as tenant • Now on Month -to -Month Lease, Seeking Year -to -Year — Potential Historic Home • In negotiations with Ralph Covell - Oct 02 — Appraisal Complete ($812,500) - Jul 02 — Covell seeking counter appraisal - Oct 02 — Willing to sell entire 26 acre parcel • $500,000 remains from RMC $1 million grant 11: `j L Bike Path Extension • Design Firm Finalizing Plans - Oct 02 - Robert Mitchell & Associates • Review by Civil Engineer - Oct 31, 02 • To CalTrans for 60 Day Review • Out for Bid - Jan 03 • Prop A Fund Deadline - Spend by Jun 03 Spreading Basins • San Gabriel River Mater Plan Seeking Pilot Projects: - North, center and south end of river • Approached by LA Co DPW and RMC to incorporate San Gabriel Canyon Spreading Basins as "Northern Pilot Project' 010 4 Other Involvement • City of Azusa Extended Duties — Rivers and Mountains Conservancy Contact — San Gabriel River Master Plan Representative — Forest Service Burn Area Rehabilitation Executive Committee — Grant Writing other projects - Zacatecas Park — AQMD Seminars • Legislative Contacts — Environmental Justice Training sponsored by Congresswoman Solis — Environmental Contact with: Romero, Chavez, Molina • Conservation Contacts — Sierra Club_ National Campaign for San Gabriel River — San Gabriel Mountains Regional Conservancy Ed Center at SF Dam — Vulcan Materials Company Fish Creek Restoration Efforts 011 5 CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, SEPTEMBER 23, 2002 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: STANFORD ALSO PRESENT: Also Present City Attorney Ferre, City Manager Cole, Assistant City Manager Person, Director of Utilities Hsu, Finance Director Medina, Assistant to the Director of Utilities Kalscheuer, Utilities Marketing Services Coordinator Torres, Director of Public Works Nakasone, City Clerk Toscano, City Clerk Mendoza. Public Participation Pub Part Ms. Cristina Madrid voiced concerns regarding item 111-I regarding the Water Supply Assessment C. Madrid for Monrovia Nursery Project. She stated that there is no commercial property noted in the staff Comments report for the project and wondered if that meant that the Utility would have more water rights or less water rights. Utilities Director Hsu responded stating that the numbers have been provided by Monrovia Util Dir Nursery and that the water that is required for the project will be based on the actual Response development. Further, according to Monrovia Nursery everything has been reported and there was no mention of commercial property. Light discussion was held among Counciimembers regarding the Issue. 012 The CONSENT CALENDAR consisting of Items II -A through 11-F, were approved by motion of Consent Mayor Madrid, seconded by Councilmember Rocha, and unanimously* carried with the exception Calendar of items B and C, which were considered under the Special Call portion of the Agenda. A. The minutes of the regular meeting of August 26, 2002, were approved as written. Min appvd B. SPECIAL CALL ITEM. Spec Call C. SPECIAL CALL ITEM. Spec Call D. Professional services contract with Wren & Associates to perform inspection services on Profession Project W-183, Northern Transmission Line, was approved. Svs Wren E. Additional compensation for Wren & Associates in the amount of $2,000, for inspection Add'I Comp. services on Project W-170, Waterline Improvements, was approved. Wren F. Human Resources Action Item - Appointment of Mr. Bob Tang to the position of Assistant Human Res Director of Resources Management was approved pending physical examine. Action Items Special Call Items Spec Call Items Discussion was held between Councilmembers and staff regarding the refurbishment of existing Discussion roadway lighting along Azusa Avenue between 1" and 5`h street. Concerns were expressed Re: Roadway regarding whether the proposed light poles were adequate for the area. Each Councilmember Lighting along provided input on the subject. It was then consensus of Councilmembers to approve the Azusa Ave. concept of the Roadway Lighting Project on Azusa Avenue, and that staff come back with 1" - 5`h alternative fixtures. It was noted that the old light poles would eventually be recycled. Chairperson Chagnon addressed item regarding Additional Compensation to ERS Industrial Chagnon Services for extra cost related to Prevailing Wage Requirement, asking if any of the open bidding Comments rules were violated by paying an additional amount to the contractor at this time. Utilities Add'1 pymt Director Hsu responded stating that there wasn't any violation. He then answered additional ERS Ind. Svs. questions of Councilmember Hardison regarding the bid. Moved by Councilmember Hardison, seconded by Chairperson Chagnon and unanimously carried to approve the additional payment of $2000 to ERS Industrial Services, Inc. for work performed at Filtration Plan to cover prevailing wage costs. Sched Items Scheduled Items CIP 2002-03 The Comprehensive Long -Range Capital Improvement Program for Fiscal Year 2002-03 was Discussion presented and City Manager Cole solicited comments from Councilmembers. Chairperson Project Chagnon asked that the correct cost of the Skate Park be placed on the item and that the Management Woman's Club be notified of any work being done to the building. Mayor Madrid asked that communication be held all around and that the Commissions be notified as items pertain to them. Mayor Pro -Tem Hardison stated that the low bidder is not always the best and asked if there was a way to work towards a qualified bidder. Discussion was held between Councilmembers and staff regarding developing a uniform check list, coordinating each project via a project management committee, in order to follow policies on bidding. City Attorney Ferre advised that a pre -qualified bid with questionnaire with detailed questions be used. Discussion was held regarding working towards better project management. Discussion was held regarding the Mountain Coved CFD. Mayor expressed a need for additional land for parks. Councilmember Rocha noted that there is a need for lighting in picnic shelters. Discussion was held regarding the southern Gateway Monument and the need to clean up the County area nearby. It was consensus of Councilmembers to find a way to look for more open -space and find a way to expand acreage. 09/23/02 PAGE TWO 013 Moved by Councilmember Rocha, seconded by Mayor Pro -Tem Hardison and unanimously carried CIP 2002 - to approve the Comprehensive Long -Range Capital Improvement Program for Fiscal Year 2002- 03 approved 03. Director of Public Works Nakasone presented a Pavement Management Plan as part of the B. Nakasone Comprehensive Long -Range Capital Improvement Program. An analysis was done to confirm the Pavement deficiencies within the street network, design a systematic 10 year plan for pavement correction, Management and Identify viable funding sources for street correction. He suggested that Gas Tax Fund from Plan the Highway 39 be utilized to begin the plan; he detailed the plan for the ten year period. Lengthy discussion was held regarding the issue. Moved by Mayor Pro -Tem Hardison, seconded by Councilmember Rocha and unanimously carried Pavement to direct staff to prepare the necessary documents for official adoption of the Pavement Mgmt plan Management Plan along with a financing mechanism for a future meeting. Discussion was held regarding the Sewer and Street Sweeping charges and that after an analysis Discussion of the sewer operation it was found that the City was only receiving partial cost recovery and with Re: Sewer regard to the street sweeping services, it was found that the City was providing the service to its & Street residents and business owners at "no charge". Councilmembers expressed their concern Sweeping regarding an increase in the cost of these services and were in opposition to any increases. It Services was noted that there is a plan to upgrade sewer system improvements over the next 3-5 years. Moved by Mayor Madrid, seconded by Chairperson Chagnon and unanimously carried to use existing sewer fund balance to begin sewer repairs and fund the rest in the next budget. Energy Conservation Education Program. Moved by Mayor Madrid, seconded by Chairperson Energy Chagnon and unanimously carried to waive formal bidding procedures for turnkey interactive Conversation conservation program for Azusa sixth graders; and award the purchase of a turnkey interactive Education conservation program for Azusa sixth graders to LivingWise. Program Utilities Director Hsu asked that the following agreements be approved conceptually, as the final Utilities Dir document is not available yet. He stated that the items will be filed at FERC in October because Comments the deadline for the agreements is January; otherwise the City will be unable to receive transmission service. Moved by Mayor Madrid, seconded by Chairperson Chagnon and unanimously carried to TCA w/ authorize the Mayor to execute a Transmission Control Agreement (TCA) with Independent ISO System Operator and other Transmission Owners when agreement is complete. Moved by Mayor Madrid, seconded by Chairperson Chagnon and unanimously carried to UDC w/ authorize Mayor to execute the Utility Distribution Company Agreement (UDC) with Independent ISO System Operator. Moved by Mayor Madrid, seconded by Chairperson Chagnon to authorize Mayor to execute Transmission proposed Transmission Owner (TO) Tariff upon final completion and adopt the following Owner resolution establishing the City's Transmission Revenue Requirement. Mayor Madrid offered a Resolution entitled: A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING Res. 02-C101 THE TRANSMISSION REVENUE REQUIREMENTS ASSOCIATED WITH AZUSA'S HIGH VOLTAGE Transmission (OVER 200KV) TRANSMISSION FACILITIES AND ENTITLEMENTS (ALL LOCATED OUTSIDE THE Revenue CITY) FOR THE PURPOSE OF BECOMING A PARTICIPATING TRANSMISSION OWNER WITH THE Requirement CALIFORNIA INDEPENDENT SYSTEM OPERATOR. 09/23/02 PAGE THREE 1 014 Moved by Mayor Madrid, seconded by Chairperson Chagnon to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Moved by Mayor Madrid, seconded by Chairperson Chagnon and unanimously carried to approve proposed changes to the City's Standard Operating Procedures and Emergency Response Changes to Procedures to be used as component of the City's Utility Distribution Company Operating SOP & ERP Agreement with the Independent System Operator. Utilities Director addressed item regarding the intent of Water Supply Assessment which is required for large residential and commercial developments in order to make sure that sufficient Utilities Dir. water is available to meet the demands of the Project for the next twenty years - based on Comments normal, single dry, and multiple dry years. This is a requirement/mandate by Senate Bill 610. Discussion was held regarding water rights and options for acquiring all the water rights of Monrovia Nursery, and it was noted that this is a part of negotiations. Moved by Councilmember Rocha, seconded by Councilmember Hardison and carried to approve the Water Supply Assessment and authorize staff to file the same with Azusa Community Water Supply Development Department. Mayor Madrid abstained.. Assessment approved Moved by Councilmember Hardison, seconded by Councilmember Rocha and unanimously carried to approve the Option Agreement with the Incorporated County of Los Alamos, New Option Agmt Mexico (LAC) for Azusa's San Juan entitlement, and the Mayor was authorized to execute same. Los Alamos Co. NM Staff Reports/Communications Staff Rpts Utilities Marketing Services Coordinator Torres presented the Monthly Power Resources Update noting that there were no significant changes. R. Torres Comments Assistant to the Director of Utilities Kalscheuer reported on upcoming Stakeholder Interviews as part of the Telecommunications Feasibility Study, and invited Councilmembers to participate in C. Kalscheuer the Interviews with the Utility's consultant, RW Beck. Chagnon asked to be scheduled for October Comments 2', from 3-5 p.m. It was consensus of Councilmembers that the scheduled Book Review on Boards That Make A Difference, by John Carver, be carried over until the next meeting. Book review Continued It was consensus of Councilmembers to adjourn to Monday, September 30, 2002, at 7:00 p.m. in the Azusa Auditorium to hold a joint meeting with the City of Glendora City Council; meeting will Adjourn to then be adjourned to Saturday, October 5, 2002 at 9 a.m. in the Light &Water Conference Room 9/50/02 to hold interviews for City Boards and Commissions. then to 10/5 TIME OF ADJOURNMENT: 8:54 P.M. SECRETARY NEXT RESOLUTION NO. 02-C102. 09/23/02 PAGE FOUR 015 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: OCTOBER 28, 2002 SUBJECT: PROJECT ACCEPTANCE AND NOTICE OF COMPLETION: LIGHTING RETROFITS RECOMMENDATION It is recommended that the Utility Board/City Council accept the lighting retrofits as complete, approve of attached notice of completion and authorize final payment in amount of $11,855.75. BACKGROUND California Retrofit, Incorporated completed retrofits of over 667 lighting fixtures at various City facilities, consistent with our bid specifications. We previously received a consultant proposal to retrofit 525 fixtures at a cost of about $50,000. We were able to add over a hundred fixtures and get the job done for $48,369. CRI's proposal was approved through the informal bidding process since it was under $75,000. Lighting and HVAC Retrofits were originally expected to cost $263,000 based on consultant proposal, however, through a self -managed approach utilizing Mike Lorusso as on-site coordinator, we completed both projects for $251,000, including Mr. Lorusso's costs. FISCAL IMPACT This project is being funded out of existing public benefits program budget. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities 017 RECORDING REQUESTED By AND WHEN RECORDED MAIL TO: NAME City Clerk STPEEF ADDRESS 213 E. Foothill Blvd. CITY, """Azusa, CA 91702 ZIP CODE SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.) Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2.. Thefullnameoftheowneris City of Azusa 3. The full address of the owner is 213 E. Foothill Blvd., Azusa, CA 91702 4. The nature of the interest or estate of the owner is: In fee. (IF OTHER TWIN FEE. STRIKE "IN FEE' AND INSERT, FOR EXAMPLE,'PURCHASER UNDER CONTRACT OF PURCHASE,' OR 'LESSEE') 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to: _ Nrc4Td:61 ADDRESSES 7. A work of improvement on the property hereinafter described was completed on Sept 30 , 200 2 The work done was: To retrofit lighting fixtures with energy efficient models. 8. The name of the contractor, if any, for such workof improvement was California Retrofit, Inc. Jul 25, 2002 IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A MORE, INSERT'NONCI (DATE OF ONTRACTI 9. The property on which said work of improvement was completed is in the City of Azusa Countyof Los Angeles ,Stateof CA ,andisdescribedasfollows: Senior Center City Yard, Transit Yard Water Yard Police City Hall 10. The street address of said property is 213 E Foothill Blvd. (various others) (IF NO STREET ADDRESS HAS BEEN OFFICIALLY ASSIGNED, INSERT 'NONE .) Dated: (SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH OR HIS AGENT) Cristina Cruz—Madrid, Mayor VERIFICATION I, the undersigned, say: I am the the declarant of the foregoing notice of completion; ("PRESIDENT OF', 'MANAGER OF", PARTNER OF'. "OWNERYF', ETC.I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on —,at (t (CITY) (STATE) V (PERSONAL 9GNATURE OF THE INDIVIDUAL WHO IS SWEANNG THAT THE CONTENTS OF THE NOTICE OF COMMUION ARE TRUE.) 111111111111111 II I II III I III WOLCOTTS FORM 1114 - Rev. 6-84 (pricedoes 3A1 NOTICE OF COMPLETION 7 67775 39114 5 61094 WOLCOTTS FOWS. INC. (See reverse side for additional Information) IC, C 0 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES<c DATE: OCTOBER 28, 2002 SUBJECT: PROJECT ACCEPTANCE AND NOTICE OF COMPLETION: HVAC RETROFITS RECOMMENDATION. It is recommended that the Utility Board/City Council accept the Heating -Ventilation and Air Conditioning (HVAC) retrofits as complete, approve of attached notice of completion and authorize final payment in amount of $20,868.60. BACKGROUND ALP Heating and Air Conditioning completed retrofits of 25 HVAC units and replaced a variable speed drive, as required by the bid specifications, and completed work on two change orders, one for purchase and installation of 22 programmable thermostats, and another for duct cleaning at the West Wing. We previously received a consultant proposal to retrofit 25 HVAC units, 4 of which were condenser's only, and 1 of which was cooling only, and replace a variable speed drive, for a cost of $213,453. ALP completed the project for $170,886 including change orders. ALP Installed all new Carrier units, which are generally thought to be superior to the brand proposed by consultant, and other brands which we received bids on through the open bidding process. HVAC and Lighting Retrofits were originally expected to cost $263,000 based on consultant proposal, however, through a self -managed approach utilizing Mike Lorusso as on-site coordinator, we completed both projects for about $251,000, including Mr. Lorusso's costs. FISCAL IMPACT This project is being funded out of existing public benefit program budget. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities 019 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: "AME City Clerk STREET ADDRESS 213 E. Foothill Blvd. CITY, STATE 6 ZIP CODE Azusa, CA 91702 SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.) Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2..The full nameof the owner is City of Azusa 3. The full address of the owner is 213 E. Foothill Blvd., Azusa, CA 91702 4. The nature of the interest or estate of the owner is: In fee. (IF OTHER THAN FEE, STRIKE -1. FEE" AND INSERT, FOR E%AMftE, *PURCHASER ONDER CONTRACT OF PURCHASE,' OR "LESSEE") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES 7. A work of improvement on the property hereinafter described was completed on Sept. 30, 2002 The work done was: Replacement of HVAC equipment thermostats and duct cleaning. B. The name of the contractor, if any, for such workof improvement was ALP Heating and Air Conditioning May 28 2002 IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT 'NONE") (DATE OF CONTRALTI 9. The property on which said work of improvement was completed is in the City of Azusa Countyof Los Angeles ,Stateof CA,and isdescribed asfollows: West Wing, Senior Center City Hall, Auditorium, and City Yard 10. The street address of said property is 231 E Foothill Blvd (various othersl (IF NO STREET ADDRESS HAS BEEN OFFICIALLY ASSIGNED, INSERT NONE . Dated: (SIGNATURE OF OWNED OR CORPORATE OFFICER Of OWNER NAMED IN PAMGMM Z OR HIS AGENT) Cristina Cruz -Madrid, Mayor VERIFICATION I, the undersigned, say: 1 am the the declarant of the foregoing notice of completion; ("PRESIDENT OF", "MANAGER OF -,"PARTNER OF', -OWNER OF", ETC.) I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on , at 020 (CITY) ISTATE) (PERSONAL RmSIGNATURE OF THE INDWIDUK WHO 15 SWEAPoHG THAT THE CONTENTS OF THE NOTICE Of COMPLETION ARE TRVE.) 111111111111111WOLCOCES FORM 1114 - .6 n94 EPrP dF SAI NOTICE OF COMPLETION 7 67775 39114 s O19S4 WOLCOTTS FORMS, INC. (See reverse side for additional Information) N CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: OCTOBER 28, 2002 v SUBJECT: SCHOOL RECYCLING PROGRAM EXPANSION RECOMMENDATION It is recommended that Azusa Utility Board/City Council approve of the School District's proposed recycling program, approve of the following budget amendments for FY 2002-03, and authorize the following purchase in order to implement this program: (1) Amend account number 28-40-750-064-6625 by $5,000 from beverage container recycling grant fund, account number 28-40-750-064-3601; (2) Amend account number 28-40-750-065-6625 by $3,000 from AB 939 fee fund balance, account number 28-40-750-065-3601; and (3) Waive formal bid requirements, and authorize issuance of purchase order up to amount of $25,890 to Protainer, Inc., for purchase of recycling containers for six schools. BACKGROUND Last year, the City purchased three 20 cubic yard compartmentalized recycling containers from Protainer, Inc_ and provided these containers to three schools, Mountain View Elementary, Gladstone Street Elementary, and Powell School, for recycling of newspaper, mixed color paper, aluminum cans, and plastic bottles. The purchase of these containers was made possible by a beverage container recycling grant from the Department of Conservation. The City has obtained additional funding from this source since last year and now has a fund balance in excess of $40,000. This year, the School District has submitted a request to the City for six additional 20 cubic yard containers to add the following schools to the same recycling program: Dalton Elementary, Hodge Elementary, Lee Elementary, Murray Elementary, Slauson Middle School, 21 and Valleydale Elementary. To maintain consistency in what bins are used for this program, staff obtained a price for six containers from the same vendor that provided the previous containers. This vendor, which was the low bidder last year, has agreed to provide the same containers for the same price, $4,000 each, and has agreed to add a locking mechanism to each compartment at no extra charge. The total cost for six containers is $24,000, plus tax, or $25,890 in total. Additionally, the School District is requesting the City's help in purchasing 350 smaller recycling containers (41 qts.) that can be placed in offices and in classrooms for in -door separation of recyclables. The estimated cost of these containers will be less than $3,000. Because these containers will be used mainly to recover paper, material not necessarily covered by the beverage container recycling grant, we suggest using AB 939 fee revenues to support the purchase of these containers. Other miscellaneous expenses for bin decals are expected to add about $2,000 to the cost of this program. FISCAL IMPACT The overall fiscal impact of this program is about $31,000. It is recommended that the Department of Conservation beverage container recycling grant funds be used to pay for $28,000 of this total, and the balance of $3,000 be paid for using the AB 939 fee fund. While $23,000 of beverage container grant funds are currently budgeted this fiscal year for this type of program, the School District's proposal requires approval of the budget amendments referenced in the recommendation section of this report. 1. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities Attachments: Ur I Bikkenstaff.da E; Protalner Quote. pdf 022 September 30, 2002 Cary Kalscheuer Assistant to the Director of Utilities 729 N. Azusa Avenue Azusa, CA 91702 Dear Cary, The purpose of this letter is to confirm our interest in the addition of six recycling bins, to be placed at the following schools: Dalton Elementary School 500 E. Tenth Street Contact : Corey James, Principal Telephone (626) 815-5245 Hodge Elementary School 700 W. 11 m Street Contact: Jennifer Root, Principal Telephone (626) 815-5253 Lee Elementary School 550 N. Cerritos Ave. Contact: Alan Thorndike, Principal Telephone (626) 815-6265 Murray Elementary 505 E. Renwick Road Contact: Roberta Monaghan, Principal Telephone (626) 815-5100 Slauson Middle School 340 W. Fifth Street Contact: Brian Thurman, Principal Telephone (626) 815-5137 Valleydale Elementary 701 N. Lark Ellen Contact: Lorraine Kissinger, Principal Telephone (626) 815-5119 The six additional recycling bins will be a part of the same recycling program now being conducted at Gladstone Street School, Mt. View School, and Powell School. We appreciate the opportunity to participate in this program. Along with the six new bins, we would like to request small recycling containers, to be used in classrooms and offices to collect paper. You said that you could probably get these containers through your grant. We've identified the specific item detailed below; we will need 350 of these small collection containers. These will be distributed to the nine schools involved in this program Desk -Side container, blue (Rubbermaid) w/ "We Recycle" in white Item #45-102A 41 qt. Price $7.40 in quantities of 12 or more Possible vendor: C& H Distributors, Inc. Telephone 1-800-558-9966 Brad Frick and I have discussed the addition of these schools. The next step is for you to forward the written agreements to Brad. My only involvement has been as a principal who supports the program and is eager to see it succeed through growth. Thank you. Sincerely, Jon Blickenstaff Azusa unified Sc of istrict914 023 3207637550 w I AINIR dee f eeemg 5fael&omepte t4 WAW Lsa , 91702-2514 PROTAINER PAGE 02 1-800-248-7761 Fax: 320-763-7667 e-mail: protairi@protainer.com vrw.w.protainencoxn: PO Bbx 427 e Alexandria, MN E6kgi! I . ��. .. ktober 21, 2002 Lac. is pleased to present you with the following quotation. Unit Price Extension Y,OF 6 EACH PRDB 16-4 i�4 SECTION SPECS. $4,000.00 I $24,000.00 'liIDES DELIVERY TO ZIP CODE 91702 AZUSA, CA. ml I V PIOUJA RUNS 30-45 DAY FROM ARO. OF OUR LEASE TO PURCHASE OPTIONS; ALSO LIKE TO OFFER ONE till YOU CAN PURCHASE THESE CONTAINERS FOR IN AS LITTLE AS 5537.60 PER MONTH WITH r A 10% BUYOUT AT THE END. —Cowngent upon crabe approval. p V —We mill honarthis quotefor 30 days— t4 WAW Lsa , 91702-2514 PROTAINER PAGE 02 1-800-248-7761 Fax: 320-763-7667 e-mail: protairi@protainer.com vrw.w.protainencoxn: PO Bbx 427 e Alexandria, MN E6kgi! I . ��. .. ktober 21, 2002 Lac. is pleased to present you with the following quotation. Unit Price Extension Y,OF 6 EACH PRDB 16-4 i�4 SECTION SPECS. $4,000.00 I $24,000.00 'liIDES DELIVERY TO ZIP CODE 91702 AZUSA, CA. ml I V PIOUJA RUNS 30-45 DAY FROM ARO. OF OUR LEASE TO PURCHASE OPTIONS; ALSO LIKE TO OFFER ONE till YOU CAN PURCHASE THESE CONTAINERS FOR IN AS LITTLE AS 5537.60 PER MONTH WITH A 10% BUYOUT AT THE END. —Cowngent upon crabe approval. p V —We mill honarthis quotefor 30 days— Y IN CONTROL, AND KEEP FLEXIBILITY AND CONVENIEN E IN YOUR CASH VE CAN ALSO OFFER YOU IN-HOUSE FINANCING. IF YOU INTEREST -6 k OF THESE OPTIONS, PLEASE FEEL FREE TO GIVE ME A LL. U I T ; CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: OCTOBER 28, 2002 SUBJECT: APPROVAL OF $500,000.00 BUDGET AMENDMENT TO COVER INCREASED PURCHASED WATER EXPENSES RECOMMENDATION It is recommended that the Utility Board/City Council authorize a Budget Amendment in the amount of $500,000.00 to cover increased purchased water expenses for the Fiscal Year ending June 30, 2003. BACKGROUND Current drought conditions have resulted in a severe reduction of water supply from the San Gabriel River to the Canyon Filtration Plant, thereby creating the necessity of purchasing considerably more water from other sources. FISCAL IMPACT Fiscal impact will be up to $500,000.00 which will be transferred from the Water Division's retained earnings. This amount will be replenished through the collection of additional replacement water cost adjustment factor revenues, commencing November 1, 2002. Prepared by: Phyllis Bradley Administrative Services Supervisor 025 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES /* DATE: OCTOBER 28, 2002 SUBJECT: APPROVAL OF $75,000.00 AMENDMENT TO BLANKET PURCHASE ORDER TO UPPER SAN GABRIEL VALLEY MUNICIPAL WATER DISTRICT RECOMMENDATION It is recommended that the Utility Board/City Council authorize an amendment in the amount of $75,000.00 to the Blanket Purchase Order issued to Upper San Gabriel Valley Municipal Water District (USGVMWD) for the fiscal year ending June 30, 2003. BACKGROUND The Water Division receives water on an "as needed basis" from a connection to the Upper San Gabriel Valley Municipal Water District. The current drought conditions have resulted in a severe reduction of water supply from the San Gabriel River to the Canyon Filtration Plant. Therefore, it has become necessary to utilize this connection to a greater extent than anticipated. The original Blanket Purchase Order was issued in the amount of $75,000.00. Billings from USGVMWD have exceeded that amount in just the past two months. FISCAL IMPACT Fiscal impact will be up to $75,000.00 which will be paid from the Purchased Water line item In the Water Division's operational budget for 2002-2003. This amount will be replenished through the collection of additional replacement water cost adjustment factor revenues, commencing November 1, 2002. Prepared by: Phyllis Bradley Administrative Services Supervisor 026 FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES - DATE: OCTOBER 28, 2002 SUBJECT: APPROVAL OF $28,410.00 BUDGET AMENDMENT TO PAY SALARY OF TEMPORARY LINE MECHANIC RECOMMENDATION It is recommended that the Utility Board/City Council authorize a Budget Amendment in the amount of $28,410.00 to cover salary and benefits for a temporary Line Mechanic. BACKGROUND Due to a prolonged illness and subsequent absence of one of the Electric Division's Line Mechanics, it is necessary to hire a temporary employee to assist in the daily operations. FISCAL IMPACT Fiscal impact will be $28,410.00. Funds will be transferred from the Electric Division's retained earnings. Prepared by: Phyllis Bradley Administrative Services Supervisor 027 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: OCTOBER 28, 2002 SUBJECT: APPROVE $24,900.00 BUDGET AMENDMENT FOR EXECUTIVE MANAGEMENT STAFF LEADERSHIP TRAINING, AND THE ISSUANCE OF A PURCHASE ORDER TO MAP CONSULTING COMPANY FOR THIS TRAINING RECOMMENDATION It is recommended that the Utility Board/City Council authorize A Budget Amendment in the amount of $24,900 for Executive Management Staff Leadership Training. BACKGROUND In a concerted effort to bolster both City and community growth by enhancing employee skills through training programs, the Utility Board/City Council previously authorized a liberal training schedule for all employees. Likewise, it appears appropriate for the Executive Management Staff to participate in a professional Leadership Training program. MAP Consulting Company has submitted a proposal for such training. FISCAL IMPACT Fiscal impact will be $24,900.00. Funds for this expenditure will be transferred from retained earnings. Prepared by: Phyllis Bradley Administrative Services Supervisor � `� 1 0 -2 8 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES n✓ DATE: OCTOBER 28, 2002 (� SUBJECT: APPROVAL OF A PURCHASE OF PROPERTY FROM THE CITY OF PASADENA RECOMMENDATION It is recommended that the Utility Board/City Council approve a purchase of .85 Acres of property from the City of Pasadena for a purchase price of $46,000. BACKGROUND Construction on the Spreading Ground Wells project began in February, 2001 and, except for a discharge line designed to cross property of the City of Pasadena, the project was completed in March, 2002. The City of Pasadena has accepted Azusa's offer to purchase the property upon which the discharge line is to be located, which will allow Azusa to complete the Wells project. This discharge line will be funded by the County of Los Angeles Public Works Department once the line is installed and the project completed. FISCAL IMPACT The fiscal impact of this purchase will be shared by the County of Los Angeles as a part of the County's share of the funding for the entire project. Prepared by: Chet Anderson, Assistant Director- Water Operations 036 TO: FROM: DATE: SUBJECT: CONSENT CALENDAR HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL JOSEPH F. HSU, DIRECTOR OF UTILITIES OCTOBER 28, 2002 RESOLUTION TO CHANGE NON -SUFFICIENT FUND RETURNED CHECK CHARGES RECOMMENDATION It Is recommended that the Azusa Utility Board/City Council change Azusa Light & Water's non -sufficient fund returned check charges from $20.00 to $25.00. BACKGROUND Azusa Light & Water currently charges $20.00 for checks returned from the bank for insufficient funds. On August 6, 2001, Council adopted a schedule of fee changes for city services that would cover the cost of providing those services. The fee adopted for non - sufficient fund check handling was $22.00. More recently, on October 7, 2002, City Council approved an increase in non -sufficient fund check charge to $25.00. To conform to the City charge, Azusa Light & Water recommends increasing its charge to $25.00. FISCAL IMPACT During the 2001-02 fiscal year Azusa Light & Water received 517 checks returned for non - sufficient funds. If this rate continues, this change would increase Azusa Light & Water revenue by $2,585.00 per year. 037 RESOLUTION NO. A RESOLUTION O F THE AZUSA U TILITY B OARD/CITY COUNCIL OF THE CITY OF AZUSA, AMENDING THE SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING THE ELECTRIC AND WATER SERVICE SUPPLIED BY AZUSA LIGHT & WATER. WHEREAS, the Utility Board/City Council is empowered to impose reasonable service fees for a variety of utility services; and WHEREAS, the Utility Board/City Council has determined that the users of these services should be charged fees to cover Azusa Light & Water's expenses for providing these services; and WHEREAS, Azusa Light & Water desires to charge the same fees as other City departments for the same services; and WHEREAS, Azusa Light & Water proposes to implement the following additions and changes to the current Charges and Rules and Regulations: Electric Rule No. 8 to change the returned check charge from $20.00 to $25.00. Water Rule No. 7, to change the returned check charge from $20.00 to $25.00. NOW, THEREFORE, THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES FIND AND DECLARE THAT: SECTION 1. Adoption of Amendments. The City Council hereby adopts the amendment to the Schedule of Charges and Rules and Regulations set forth in Exhibit "A" which is attached to this Resolution and is incorporated herein as set forth in full. SECTION 2. Effective Date. The amendments to the Charges and Rules and Regulations shall become effective on November 1, 2002. 038 PASSED, APPROVED AND ADOPTED this 28th day of October 2002. Cristina C. Madrid Mayor ATTEST: Vera Mendoza City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES )ss - CITY ss.CITY OF AZUSA ) I, Vera Mendoza, City Clerk of the City of Azusa, do hereby certify that the foregoing Resolution No. was duly introduced and adopted at a regular meeting of the Azusa Utility Board/City Council on the 28th day of October 2002, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Vera Mendoza City Clerk 039 EXHIBIT W Proposed Changes to Rules and Regulations ELECTRIC RULE CHANGES Changes to take effect November 1, 2002, text to be deleted is highlighted in strikeeu Changes to take effect November 1, 2002, text to be added is highlighted in underline. Text that is not highlighted is current and is being provided for context and reference. Amendment to Rule No. 8 Rendering and Payment of Bills D. RETURNED CHECK CHARGE: The Utility may require payment of a $20.00 $25.00 returned check charge for any check returned from the bank unpaid, and payments of bills for the following six (6) months must be made in cash, money order or credit card. WATER RULE CHANGES Amendment to Rule No. 7 Rendering and Payment of Bills C. RETURNED CHECK CHARGE. The Utility may require payment of a $20.0 $25.00 check charge for any check returned from the bank unpaid, and payments of bills for the following six (6) months must be made in cash or money order. 040 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: OCTOBER 28, 2002 SUBJECT: RESOLUTION TO DESTROY PAYMENT STUBS RECOMMENDATION It is recommended that the Azusa Utility Board/City Council approve destruction of utility payment stubs prior to November 1, 1999. BACKGROUND According to the City's record retention schedule approved on April 16, 2001, the legal retention period for accounts receivable records is three years. Azusa Light & Water has 205 boxes of utility payment stubs dating prior to November 1, 1999. These records are occasionally referenced within six months, but not beyond that. FISCAL IMPACT The cost of storage of these no longer needed records is $0.264 per storage box. The total future cost we can avoid per year is $649.44. 041 RESOLUTION NO. A RESOLUTION O F THE AZUSA U TILITY B OARD/CITY COUNCIL OF THE CITY OF AZUSA, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS. WHEREAS, the Utility Board/City Council requires maintaining appropriate and legal records; and WHEREAS, the Utility Board/City Council supports maintaining adequate records to provide good customer service; and WHEREAS, Azusa Light & Water desires to comply with the records retention policy of the City; and WHEREAS, Section 34090 of the Government Code of the State of California authorizes the destruction of certain City records upon written approval of the City Attorney and the adoption of a resolution by the City Council authorizing such action; and WHEREAS, the City Attorney has filed his written consent to the destruction of records, documents, instruments, books and papers described herein. NOW, THEREFORE, THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The following City records, documents, instruments, books or papers are no longer required: 1. Azusa Light & Water utility payment stubs older than November 1, 1999 SECTION 2. The Utility Board/City Council authorizes the Director Of Utilities, or his designee, to destroy the above described City records without making a copy thereof. SECTION 3. This Resolution shall become effective upon its adoption. PASSED, APPROVED AND ADOPTED this 28th day of October 2002. Cristina C. Madrid Mayor 042 ATTEST: Vera Mendoza City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES )ss - CITY ss.CITY OF AZUSA ) I, Vera Mendoza, City Clerk of the City of Azusa, do hereby certify that the foregoing Resolution No. was duly introduced and adopted at a regular meeting of the Azusa Utility Board/City Council on the 28th day of -October 2002, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Vera Mendoza City Clerk' 043 Tr_ a rAl, CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES ^✓ DATE: OCTOBER 28, 2002 v '� SUBJECT: ACCEPTANCE OF GRANT OF EASEMENT FROM MARK A. AND LUISA E. ALONZO RECOMMENDATION It is recommended that the Utility Board/City Council accept a Grant of Easement by attached Resolution for the subject location and authorize the City Clerk to file it in the Office of the Los Angeles County Recorder. BACKGROUND Landowner is required to grant an easement to Azusa Light & Water Department for any electric facilities to be installed in his or her property. This grant of easement allows the Utility -owner the right-of-way for operation & maintenance of such facilities. Attached herewith is the grant of easement and its "Exhibit A" and "Exhibit B" for the electric facilities located within Lot i as recorded in Parcel Map No. 25423 In the City of Azusa along Laxford Road just east of Vincent Avenue. This easement was secured and will be used for right-of-way access in the operation & maintenance of underground electric conduits, cables and related substructures installed at this property. FISCAL IMPACT All costs associated with the processing of this grant of easement are borne by the developer. There is no cost to the City. Prepared by: Hien K. Vuong 044 RESOLUTION,NO. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING THEREOF. THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY RESOLVE AS FOLLOWS: SECTIONS 1. That certain Grant of Easement executed by Mark A. and Luisa E. Alonzo under date of the 3`d of October, 2002 to the CITY OF AZUSA a Municipal Corporation in Los Angeles County, State of California, its successors and assigns, the right of perpetual easement and right of way solely for the purpose of constructing, laying, maintaining, operating, using, altering, repairing, replacing, inspecting and relocating therein and thereupon and / or removing there from electrical utility lines and related facilities, with any and all connections and devices necessary thereto for the transportation, distribution and /or supply of electricity to the property, in, on, over, under across and along the following described real properties situated in the CITY OF AZUSA, Los Angeles County, State of California, to wit: See Exhibit "A" and 'B" attached hereto each Grant of Easement Said Grants of Easements are hereby accepted and the City Clerk is hereby authorized and directed to cause the same to be filed for record in the office of the County Recorder of said County. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED THIS day Cristina C. Madrid, Mayor ATTEST: Vera Mendoza, City Clerk I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Utility Board/City Council of the City of Azusa at a regular meeting of the Azusa Light & Water Utility Board on the 28b day of October, 2002. AYES: COUNCILMEMBERS: NOES: COUNCH..MEMBERS: ABSENT: COUNCILMEMBERS: . Vera Mendoza, City Clerk 045 RECORDLYG REQUESTED BY AND WHEN RECORDED IN AII. TO: The City of Azusa THIS DOCUMENT IS FILED AT THE Light and Water Department REQUEST OF THE CITY OF AZUSA i29 North Azusa Avenue PLRSUANT TO SECTION 6103 OF P.O. ort 9 Azusa THEGOVERN}IENT CODE. NO Azusa CA 91 i02 FEE SHALL BE CHARGED THEREFOR. (SPACE ABOVE 1 HIS LZIE FOR RECORDER'S USE) GR,kXT OF PER`LA-N-ENT EASENIEN-T FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Mai K_ A. F. 1- ( p N T'1) ("Grantor"), does hereby grant to the CITY OF AZUSA, CALIFORNIA, a municipal corporation, its successors and assigns, and its and their employees, contractors and agents ("Grantee"), the permanent easement and right-of-way to construct, maintain operate, use, repair, alter, replace, and remove electrical systems and communications systems consisting of, but not limited to, overhead power lines, poles and fixtures, guy wires, underground conduits, pull boxes, transformers, pads, vaults, cables, conductors and other fixtures and appliances, with the necessary appurtenances, for conveying electric energy to be used for light, heat, power and for transmitting data by electrical means and/or other purposes ('*Systems' over, under, in, along, and across the following described parcel of real property situated in the City of Azusa, County of Los _ naeles, State of California: As described in Exhibit "A" and depicted in E.xdtibit "B" attached hereto and made a part hereof. Tosether with all necessary and convenient meaas of ingress and egress to and from said right-of- way or strip or parcel of land, free from any and all buildings, equipment, vegetation, combustible materials, or obstructions of any kind, for the purpose of constructing, reconstructing, maintairring, operating, repairing, renewing, replacing, using, altering, or removing in any manner the Systems together with any and all of the purposes hereinbefore mentioned. TO HAVE AND TO HOLD the above granted and described premises unto the CITY OF AZUSA, CALIFORNIA, its successors and assigns forever. INWITti SS HERETO, Grantor has executed this Grant of Permanent Easement this 4) 3 day of � 20 By: SimaturetnA=s1{ F• 4-'bL`� Type Full Name lark A A �•n to :-Ui EXHIBIT "A" LEGAL DESCRIPTION Legal The South three feet of Lot 1 as recorded in Parcel Map No. 25423 in the City of Azusa, County of Los Angeles, State of California. 047 - Z - proposed �I electric existing electric pull box H Z n M z D ExuIBIT nBn LOCATIONAL MAP LAXFORD.ROAD 53.49' 1190 9 al easement ?2.89' M 1180 W OD r to existing house LO proposed new electrical pull box to be set at city approved set back from property line to proposed house MM TATE CAPACITY curl® BY stslme � ,�',r� n�,�A��� ) Et'LDrvimm(s) MITT OF I--�"' �S ) ( ❑ CORPORATE �) J OFFICER(S) On '�- l 20 04,11 T[ttE(S) �� persona y app�red v' h[ cA C dJ lna0 O ❑ persanally � to we - OR - ❑ PARTNER(S) xproved to me at the basis of satisfactory evida¢e to be the Pa. sai s)r� ❑ ATTORNEY-IN-FACT ame(s) isfam subsel to the within instrument and admewledged to e/she/they executed the same in hisArer/their a ldmized capaoiitY(I). ind that ❑ its) y his/her/their signatureth s) on the instrLmmnt e per ent ). e that ❑ GIBING YITNESS ehalf of which the persaKs) acted. exewted the instrument. ❑ QlmIAN/WISMATMR iitness my hand and official seal_ ❑ OTHER: JULIO GC. SAW C W n fWM A 1233M �€ SIGNER IS REPRESENTING: �[ E OF NOTARY NOfQy FWC— > NAME OF PM=(S) OR ERTITTCIES) E OF NOTARY My COmrn. Etas Aug 26,2M3; u kT ENTION ROTARY. Althauo the intim requested Wm is OPTIMAL. it omld Title or Type of Document ,event fraudulent attadment of this artifftaft -to am Wm ized domm ts-- fin, of Pages MIS CERTIFICATE HIM BE ATTACKED To THE DMSR<MT DESCRIBED AT RIGRI: Date of Domment Signer(s) Other Than Named Above 049 N 0 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIESCA P DATE: OCTOBER 28, 2002 SUBJECT: APPROVAL OF A QUITCLAIM OF EASEMENTS FOR PROPERTY ON AZUSA-SAN GABRIEL ROAD RECOMMENDATION It is recommended that the Utility Board/City Council authorize the Utility Director to sign a quitclaim of easements for Parcel No. 8684-023-010. . BACKGROUND The owner of Parcel No. 8684-023-010 has requested that the City of Azusa relinquish blanket easements on this land fronting on Azusa and San Gabriel Road. The easements are blanket in nature, date from approximately 1884, and came to Azusa as the successor in interest to the Azusa Water Development and Irrigating Company. The San Gabriel River Water Committee Canal lies directly east of this property, but the relinquishment of the easements on this property will not affect the right of way for the Canal. FISCAL IMPACT This action has no fiscal impact. Prepared by: Chet Anderson, Assistant Director- Water Operations 050 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: OCTOBER 28,2002 SUBJECT: APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH RYERSON, MASTER, AND ASSOCIATES, INC. TO PERFORM AN EPA MANDATED VULNERABILITY ASSESSMENT ON THE AZUSA WATER SYSTEM AND RELATED FACILITIES RECOMMENDATION It is recommended that the Utility Board/City Council approve a Professional Services Contract with Ryerson, Master and Associates in the amount of $96,000 to provide consulting services on an EPA mandated Water System Vulnerability Assessment. BACKGROUND Since September It, 2001, security against domestic terrorism has come to the forefront of priorities of the nation's federal, state and local governments. Primary on the list of priorities is the security of the nation's local water systems and the vulnerability of those systems to acts of terrorism and sabotage. The Federal EPA has mandated that all water systems serving 3,300 or more people prepare an assessment of the vulnerability of their system to terrorist attacks or other intentional acts. Large systems serving 100,000 or more persons, of which the Azusa's system is one, are to submit their assessments to EPA by March, 2003. The Azusa Water Division applied for, and received, a grant of $115,000 to facilitate the preparation of the vulnerability assessment for its system. Under the terms of the grant, the City's vulnerability assessment must be completed by December 31, 2002. The consultant being selected by this Board action will complete the vulnerability assessment by that date. Proposals were solicited from seven consultants, five of whom submitted proposals. The other consultants submitting proposals were Water Resources Engineering, Inc. ($102,370); Burns & McDonnell ($115,000); ABS Consulting ($115,000); and AON ($113,780). FISCAL IMPACT This action has no fiscal impact because the cost of the services proposed under this consulting services contract will be defrayed by the EPA grant. Prepared by: Chet Anderson, Assistant Director- Water Operations 051 AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: OCTOBER 28, 2002 SUBJECT: RESOLUTION TO CHANGE BUSINESS HOURS RECOMMENDATION It is recommended that the Azusa Utility Board/City Council approve modification of Azusa Light &Water's business office hours from 7:00 a.m. - 5:30 p.m. to 7:15 a.m. - 5:15 P.M. effective February 1, 2003. BACKGROUND The Azusa Light & Water business office opens for business at the same time employees are required to be at work - 7:00 a.m. The office also closes for business at the same time the work shift ends - 5:30 p.m. Depending on the job duty, some employees (back office billing, payment processing, and meter reading) are able to actually start at 7:00 and leave at 5:30. Others, like cashiers, phone center, and field representatives, need to be in the office early and stay late, causing an unfair work environment. In the morning, cashiers have the pressure of customers in the lobby and parked in the drive- through waiting for service at 7:00 a.m. It is impossible for cashiers to count their start-up cash drawer and log into computers by 7:00 a.m. At the end of the day, it is not unusual for last minute customers to be in the lobby, at the drive-through window, or calling in when the Customer Service Representatives (CSRs) need to condense and organize their money and put away their payments stubs. Additionally, Field Services representatives usually have last minute reconnections, sometimes in Covina or West Covina, that are done on overtime. Further, the current hours allow no time for staff meetings with all CSRs. Meetings held for half of the CSRs at a time can lead to some miscommunication of information. We believe the solution to these issues would be to shift our business office hours to 7:15 a.m. - 5:15 p.m. It would allow CSRs to process drop box payments without interruption, allow cashier's to setup and close, provide time for short staff meetings, and reduce any customer wait time. Overtime would be reduced for field staff by accepti last minute 052 t reconnections at 5:15 p.m. This change could result in more satisfied customers and improved employee morale. A survey was conducted of eight local municipal utilities and it is attached. In summary, one operates the way we do, three assign employees to staggered work schedules, and four have shorter business hours as we propose. We also recommend a three month period to inform customers of the change. FISCAL IMPACT Over the last twelve months 23.5 hours, or $580.00 were paid in overtime for field services representatives. This could be reduced with the change in business hours. 053 MUNICIPAL UTILITY STUDY OFFICE HOURS CR .- Employee Office Office Employee Utility Start Time Open Time End Time End Time Comments Azusa - now 7:00 7:00 5:30 5:30 Azusa - proposed 7:00 7:15 5:15 5:30 Anaheim 8:00 8:00 5:00 5:00 Burbank. 2@7:30, 1@7:45.1 8:30 8:00 5:00 2@5:30, 1@5:30, 1@5:45 staggered among 4 cashiers Long Beach 7:30, 8:00 7:30 4:30 4:30, 5:00 Pasadena 7:00,10:45 7:00 7:00 4:00, 7:15 ea. Cashier has safe combo; stagger shift Riverside (1) Colton 8:50 cashiers 7:00 9:00 cashiers 7:30 6:00 6:00 6:15,7:00 p.m. 6:00 M -Th; Fri. drive -up 9-1 Glendale 7:30 8:30 5:00 5:30 LA DWP 8:45 9:00 5:00 5:30 (1) Work 3 min. after shift, pay overtime. CR .- RESOLUTION NO. A RESOLUTION O F THE AZUSA U TILITY B OARDICITY COUNCIL OF THE CITY OF AZUSA, AMENDING THE SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING THE ELECTRIC AND WATER SERVICE SUPPLIED BY AZUSA LIGHT & WATER. WHEREAS, the Utility Board/City Council embraces providing outstanding service to City residents and businesses; and WHEREAS, the Utility Board/City Council encourages and supports ways to provide a satisfying workplace; and WHEREAS, Azusa Light & Water has compared its business hour and employee work hour practices with other municipal utilities; and WHEREAS, Azusa Light & Water proposes to implement the following additions and changes to the current Charges and Rules and Regulations: 1. Electric Rule No. 1 to define business office hours from 7:15 a.m. to 5:15 p.m. 2. Electric Rule No. 9, Item I, changing business office closing time from 5:00 p.m. to 5:15 p.m. 3. Water Rule No. 1 to define business hours as 7:15 a.m. to 5:15 P.M. 4. Water Rule No. F, changing business office closing time from 5:00 p.m. to 5:15 p.m. NOW, THEREFORE, THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES FIND AND DECLARE THAT: SECTION 1. Adoption of Amendments. The City Council hereby adopts the amendment to the Schedule of Charges and Rules and Regulations set forth in Exhibit "A" which is attached to this Resolution and is incorporated herein as set forth in full. SECTION 2. Effective Date. The amendments to the Charges and Rules and Regulations shall become effective on February 1, 2003. 055 PASSED, APPROVED AND ADOPTED this 28th day of October 2002. Cristina C. Madrid Mayor ATTEST: Vera Mendoza City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF AZUSA ) I, Vera Mendoza, City Clerk of the City of Azusa, do hereby certify that the foregoing Resolution No. was duly introduced and adopted at a regular meeting of the Azusa Utility Board/City Council on the 28th day of October 2002, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Vera Mendoza City Clerk 056 EXHIBIT "A" Proposed Changes to Rules and Regulations ELECTRIC RULE CHANGES Changes to take effect February 1, 2003, text to be deleted is highlighted in strikeeut. Changes to take effect February 1, 2003, text to be added is highlighted in underline. Text that is not highlighted is current and is being provided for context and reference. Amendment to Rule No. I Definitions Billing Period: The time interval between two consecutive meter readings that are taken for billing purposes. Business office hours are Monday through Thursday from 7:15 a.m. to 5:15 p.m. Amendment to Rule No. 9 Discontinuance and Restoration of Service RECONNECTION CHARGE. When restoring service that has been discontinued for nonpayment of bills, or for failure to otherwise comply with tariff schedules, the Azusa Light & Water Department will apply the following charges and procedures. Prior to reconnection of service during business hours, but before 5:00 p.m. the customer shall pre -pay a reconnection charge of $20.00 in addition to any delinquent charges. If requested that such service be reconnected after 5:00 p.m., but before 5:30 P.M. , 5:15 p.m.. Monday through Thursday, the customer shall pre -pay a reconnection charge of $75.00 in addition to any delinquent charges. WATER RULE CHANGES Amendment to Rule No. 1 Definitions Billing Period: The time interval between two consecutive meter readings that are taken for billing purposes. Business office hours are Monday through Thursday from 7:15 a.m. to 5:15 p.m. Amendment to Rule No. 8 Discontinuance and Restoration of Service RECONNECTION CHARGE. When restoring service that has been discontinued for nonpayment of bills, or for failure to otherwise comply with tariff schedules, the Azusa Light & Water Department will apply the following charges and procedures. Prior to reconnection of service during business hours, but before 5:00 p.m. the customer shall pre -pay a reconnection charge of $20.00 in addition to any delinquent charges. If requested that such service be reconnected after 5:00 p.m., but before 5:39 Wim, 5:15 p.m., Monday through Thursday, the customer shall pre -pay a reconnection charge of $75.00 in addition to any delinquent charges. (i57 AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES` k DATE: OCTOBER 28, 2002 ii�� VV SUBJECT: CASHIERING STANDARDS AND REWARDS RECOMMENDATION It is recommended that the Utility Board/City Council approve of the Cashiering Standards and Rewards Program for Customer Service Representatives. BACKGROUND One of this year's Consumer Services work plan items is the development of cashiering standards. An employee team was created consisting of: Karen Vanca, Sallie Acero, Rosa Scholes, Joyce Adams, Robin Hart, and Jenny Pryor. The team determined the purpose of having cashiering goals, created definitions for excusable and inexcusable outages, and benchmarked cashier standards with other utilities and companies. Then the team set to the task of creating a program the team believed would work for Azusa Light & Water. It contains elements of teamwork, personal challenge, and a reward mechanism for success. The proposed program was shared with the other CSRs and they agreed with it. The team determined that goals should be: specific, measurable, and have deadlines. Progress should be rewarded. The team's proposed program contains all of these elements. Any slipping should be identified and support provided. The purpose of our cashiering standards is to: 1. Provide outstanding customer service. 2. Maintain accuracy. 3. Provide consistent expectations so they can be met or exceeded. The team defined terms so everyone would have the same understanding. Inexcusable > $5.00 accumulated outages per 1,000 payments taken per cashier per month. This creates an equal environment for full-time, part-time, and relief cashiers who take varying number of payments. Excusable ' Find and fix an error within next day's business. 058 Benchmarking was challenging. California investor-owned utilities have no payment offices. Other municipal utilities surveyed do not have specific or written guidelines. This can be a problem when there is a large or pattern of sizeable unexplainable outages. It is difficult to take punitive action when expectations have not been conveyed to employees. We expanded our benchmarking to companies outside the utility industry. They were reluctant to share their standards. Attached is a spreadsheet of information we were able to learn. Cashiering_ Team's Proposed Program The program applies to CSRs who cashier one week or more per month during the quarter. 2. Rewards are on a team basis rather than individual. 3. Outages accumulating to $5.00 per 1,000 payments taken per cashier are acceptable during a one-month period. If any cashier fails to meet this standard, the entire team foregoes the opportunity for a reward that quarter. 4. To reward success in a given quarter, each cashier could select among the following rewards: J Extended lunch by one hour for one day during the month following end of quarter. J Leave one hour early one day during the month following end of quarter. J $25.00 restaurant gift certificate (budgeted for in Employee Awards account #31-40-711-920-6210). If time off is selected as reward, the day used must be approved by management. 6. The Lead CSR will track monthly progress for each cashier and share the results. The program would be re-evaluated by the team at the end of one year to determine if changes need to be made and if overall improvement was made to our purpose/goals of providing outstanding customer service, maintaining accuracy, and providing consistent expectations so they can be met or exceeded. FISCAL IMPACT The maximum annual impact would be $400.00. Prepared by: Karen Vanca, Assistant Director Customer Care &Solutions Attachment: 9 Cashlering Conparlsons 9-02.xis 059 AZUSA LIGHT WATER Customer Service Cashiering Standards - Comparisons Cash taken Acceptable Further disciplinary Utility In a typical day Outage Range Verba Written Action Glendale W&P $215,000 <$100 $100-$250 over/short $251-$500 over/short (drafted but not 1-5 out of balance 6-10 out of balance approved or $100-$250 control violations $251-500 control violations Implemented) Lubbock, TX $165,000 < $5 > $50 errors totaling $100 in 6 months single error $50 Farmington, NM. < $3 rolling 30 days > $20 Dover, DE > $10 1 verbal, 2 written, suspension, demotion, or or dismissal. lID zero Outstanding incident report in file for meeting goal. LA DWP $20 memo 3 in 6 mos. = verbal, then escalate McDonald's <$10 1st time 2nd time + considers this info proprietary & limited sharing Walmart <$1 Home Depot <$5 considers this info proprietary & wouldn't share K Mart <$10 Azusa L&W $32,640 <$5 per 1,OOOpmts. over/short>$5 per 1,OOOpmts >$50 error >1 occurrence of over/shorts exceeding limits or > $ 25 over/short > $50 error AGENDA ITEM TO: THE HONORABLE CHAIR AND MEMBERS OF THE UTILITY BOARD FROM: RICK COLE, CITY MANAGER JOE HSU, AZUSA LIGHT & WATER DIRECTOR DATE: OCTOBER 28, 2002 SUBJECT: CONSIDERATION OF POTENTIAL BALLOT MEASURE RECOMMENDATION Because of court decisions indirectly affecting the collection of the City's Utility Users Tax, it is recommended that the Council schedule public consideration of a ballot measure to be placed on the March ballot that would: ➢ Reduce the rate for residential electric, water and gas from 5% to 4% ➢ Increase the rate for commercial electric water and gas from 5% to 8% ➢ Apply the commercial rate to commercial telephones and wireless.devices It is also recommended that the City appoint a community "Tax[ja m�Task Force" to work with the Council and staff on a broader tax reform plan to be put before voters in November 2003. BACKGROUND Since the passage of Proposition 13 nearly 25 years ago, California cities have scrambled to adjust to a series of voter initiatives, legislative changes and court decisions that have completely reshaped how communities pay for basic services like police, fire, library and parks. Where once property taxes were the backbone of support for local services, today our city receives only 15 cents out of the property tax dollar. The service demand has not gone away, but the funding has had to come from other sources. Without any statewide plan or principles to guide this evolution, the result is that "local finance sources are unstable, uncertain, often inadequate, and subject to unpredictable revisions by the Legislature" within a legal framework that "is commonly �� �' 061 viewed as arcane, incomprehensible, and sometimes biased," according to the State's own Commission on Local Governance for the 21" Century. The impact on Azusa is particularly acute. The infamous "ERAF" decision by the Governor and Legislature to balance the 1992 budget by diverting local property tax revenue from cities to school districts has cost our city over $7 million dollars so far, at a rate that has grown to nearly $1 million a year. Four years ago, Governor Gray Davis declared that the State "stole" the money, saying "we've got to get it back. 1 promise to do just that. It will be over a period of time, but we will give the money back because it wasn't ours to start with." Yet despite record State surpluses, the funding was not even partially restored and the "emergency" diversion continues to this day. The passage of Proposition 218 by California voters forced the City to put the Fire Assessment District to a new vote, not of residents, but of property owners according to the dollar volume of their holdings. Despite majority approval of city residents, the Funding for fire service in the city was repealed by the votes of business and apartment landlords. The city's budget has had to fund an annual burden of $2.5 million a year (which rise next year due to expiration of $300,000 in annual credits as a result of a previous overcharge in the County's formula.) To offset these annual losses of $3.5. million a year, Azusa has not been idle. But working within the "arcane, incomprehensible, and sometimes biased" legal framework controlling city finances has been difficult: ➢ Voters turned down three out of five revenue measures to partially replace the Fire Assessment fee. Of the two that passed, one (quarry tax) led to lengthy and expensive litigation before a settlement agreement. The other (swap meet admission and vendor tax) produced $300,000 a year, but that ended last year when the long-standing requirement for also showing movies at the Drive-in led the operator to shift to Citrus College. ➢ At a time when cities have been driven to ruthless competition for sales tax generators, Azusa was forced to cut a deal with Costco to keep them from relocating to another community. The deal gives a rebate back to Costco of nearly half a million a year in sales tax revenue that would otherwise go to the City. Despite a similar deal with Bert's Motorcycle, they relocated two years ago to Covina to expand into a vacant big box. And Azusa lost $3 million in a tug of war with West Covina for Mission Chrysler. ' ➢ Voters approved a hike in business license taxes for apartments because of the gap between service costs and tax revenue from apartments. When landlords again raised rents, many told their tenants that the city was to blame, despite the increases running far in excess of the additional tax burden. In this adverse climate, Azusa has safeguarded city services and in the last three budget years, regained ground lost in the immediate aftermath of the ERAF shift and Fire Assessment loss. The Council has unfrozen vacancies and added staff in priority areas like Police, Code Enforcement and Human Relations. The Council has acquired °.,' . 062 or shifted funding to address long-standing problems of deferred maintenance and growth needs for city facilities, including expanding the Police headquarters, repairing streets and improving parks. Nonetheless, as I have warned repeatedly during the past three years, we must either secure significant additional recurring revenue or make significant cuts in the services offered to residents and businesses. This year's budget (FY 2003) was balanced using one-time savings from the budget a year ago (FY 2001.) But good planning and good fortune cannot be counted on to continue indefinitely. The Council adopted this year's budget recognizing the need to add an additional $1- 2 million in recurring funding. But now we face an additional complication. Two State initiative measures (Propositions 62 and 218) have produced a series of court decisions interpreting them that has dramatically changed the authority for local taxes. After long assuming that Azusa's Utility Users Tax was valid, because of indirectly related court decisions, it now appears the tax would be subject to legal challenge without reauthorization from voters. With $1.7 million at risk, the City cannot wait for a test case and the costs and uncertainty such a lawsuit would entail. As a result, the City Attorney, City Manager and Azusa Light & Water Director strongly recommend the City Council place a measure before voters at the next election to validate the existing tax. As in any crisis, this offers both "danger" and "opportunity." The necessity of a new vote on the tax offers the opportunity to restructure the tax for greater fairness and greater revenue to support vital city services. In terms of fairness, the recommendation offers the opportunity to: ➢ Reduce the burden on city residents, particularly homeowners, of a tax that is tied to utility consumption rather than residents' ability to pay ➢ Allocate a larger share of the cost of city services to the largely industrial and warehouse sector of business that does not generate sales tax revenue to the city and enjoys the second lowest cost of doing business out of the 88 cities in Los Angeles County ➢ Close the loophole on taxing of commercial phone services which are taxed by virtually every other city besides Azusa that has a Utility Users Tax In terms of additional revenue, the net result of the cut in residential tax rate and the increase in the business rate (including telephone) would be $1 million annually. Clearly, at a time of economic uncertainty, the resident tax relief will strengthen the City's commitment to home ownership. By the same token, an increased rate for business must be carefully weighed so as not to adversely affect the climate for business in Azusa. But industrial and warehouse businesses currently enjoy the lowest electric rates in the San Gabriel Valley, averaging 20-40% less than Edison rates, depending on the time of year. Throughout the County, the only city with comparable 063 utility rates and lower business taxes is the industrial city of Vernon. That city, however, recently imposed a significant business license increase on all warehousing businesses in the city. Also our water rates are the second lowest in the San Gabriel Valley. Moreover, these added costs must be weighed on the other side against the impact on businesses of cutting services without additional revenue. The projected $1 million annual net revenue does not provide funding for new programs - it simply fills the . revenue shortfall that this year is being filled by previous savings. Beyond the necessity of resolving the status of the Utility Users Tax is the responsibility to openly and fairly look at the City's current and potential revenue, taking into consideration the burden on both residents and business. Azusa has made significant progress by involving residents and business people in creating a new General Plan vision for the community as well as participating in shaping a wide range of development and other issues. A fresh look at the current tax structure with a commitment to tax reform can lay the foundation for long-term fiscal growth and a continued healthy business climate. The current Business License Tax, for example, falls more heavily on small businesses than large ones. Addressing this inequity may offset the impact of the increase in the Utility Users Tax. Because this would involve lengthy and detailed public participation, it is not feasible to make these choices in time for the March election. Thus it makes sense to plan a year-long effort that would involve the community in a comprehensive look at the City's finances. Such a "Tax Reform Task Force" could thoroughly examine alternatives in light of: ➢ The Council's goal of adding additional Police officers and support staff for a growing population and the threat of gang violence and hate crimes. ➢ The community's goal of building a new Library, contingent on State matching funds, which will require additional staff for the expanded collection and programs. ➢ The potential for further diversion of local funds due to the State fiscal crisis. Attached is a schedule for public consideration of the recommendation for placement on the March ballot. A sample of ballot language for such a measure is attached. The staff also looks to Council direction on discussion of the recommendation with the residents and businesses affected prior to a final Council decision, including letters, meetings and surveys. FISCAL IMPACT The recommendation is estimated to generate net additional revenue to the City's General Fund of $1 million annually. 064 MEASURE X Shall Ordinance No. 2003-X be adopted to cut the residential Utility Users Tax to 4% and raise the commercial Utility Users Tax to 8%, including business telephone and wireless devices? 065 IT At . INFORMATIONAL ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES�Q( DATE: OCTOBER 28, 2002 v r SUBJECT: REVIEW OF ALTERNATIVE SITE FOR NEW LIGHT & WATER ELECTRIC OFFICE BUILDING RECOMMENDATION It is recommended that the Utility Board/City Council allow staff to conduct a review of the property at 1020 W. Tenth Street as a possible alternative site for the new electric office building. BACKGROUND Azusa Light and Water conducted three meetings with residents located in the area of the proposed new office building at the Transit site. Two of the meetings were held before the Planning Commission hearing on September 11, 2002. Most of the comments in the first two meetings were positive; however, some concerns were expressed about increased traffic and vehicle noise when the building will be occupied. Other comments were made regarding existing parking and traffic issues in the area around the condominium complex. During the last meeting held after Planning Commission approved the project, residents recommended that Azusa Light and Water look for an alternative site that might be more suitable for the new building before starting construction. Following the meeting, staff contacted the Redevelopment Department which suggested the 1.67 acre site at 1020 W. Tenth Street. After visiting the site, staff noted that the property has definite possibilities for future growth that are not available at the Transit site. The large metal building is three years old, in good condition, and has a good amount of office space located on the second floor. The building includes 27,000 s.f. parcel of undeveloped land along the west side of the building. f•• a � y Comparable site information: Transit site Building area: 1 st Floor 4,640 s.f. 2nd Floor 6,340 s.f. Total Area 10,970 s.f. Existing lot size 35,420 s.f. (.813 acres) 1020 W. Tenth Street Site 26,000 s.f. 2,025 s.f. 28,025 s.f. 72,7452 s.f. (1.67 acres) FISCAL IMPACT The cost for a new building at the Transit site is estimated at 1.5 to 1.8 million dollars while the asking price of the building and property at 1020 W. Tenth Street is 1.75 million dollars. Prepared by: David M. Ramirez Asst. Director for Electric Operations Attachment: E J U:\new building\ Building.pdf 067 0120M. 1 OTF Features- * ±27,000 SF of additional land for expansion or storage included * 22' minimum ceiling'clearance * -t2,825 SF of office (includes shop office) * Metal halide lighting • 1,200 amps of 480/277 power, 3 phase, 4 wire For. more information, please contact: Lynn Knox Sale s Associate CB© Richard Ellis - (626) 839-9005 NAVIGATING A NEW WORLD' lknoxgcbre.com 17700 CASTLETON STREET -,SUITE 538 CiTY..OF, INDUSTRY CA •91148 ;16d aw n"�.WO L b h. 10th Street ±27,000 SF of Additionol Land :* For more informalion,,please contact: Lynn Knox O Sales Associate (626) 839-9005 cD • Groord Growl Door Door I $ I0� a ±28,175 SF s4s• I M I — Up ' N Poing Area Not to xole CB® Richard Ellis NAVIGATING A NEW WORLD - 17700 CASTLETON STREET SUITE 53.8 �CITY,OE. INDUSTRY CA.v 91748 E70Q7 � �ut4 Epe ryb Tln sRe sbn M b ih,fip9nnasA'wd 4�awer.nervessb ApM b<Aoripa, Wd b admJ M sputliAY. rnnmpnems ad/or bib apof stsw.n ThIs pion a iet 4nnded b rmoM a../ rop+espworion w wi.aty m ro p� sin wd roNeol'mp.awrwMs b b enirvv..bd..v n foib iMnbMw bmlian pf wq Nntlb:pn sb Psq>s'M� n,. — INDUSTRIAL I FOR LEASE OR SALE AVAIL SF: 28,175 TOTAL BLDG SF: 28,175 LEASE RENTALS 11,270, -/mo Groes 0A00 Net Term 3-5 YEARS SALE PRICE $ 1,750.000 Prke/SF S'62'._11 Tax TBD Yr 2000-2001 Terms ALL CASH AT'COE Possession COR rAvatl SF 18,175 Dim'jRjCX1RR Power A - 1200 v 277-480 0 _ 3 w 4 Min. SF, 28,175 min 1FRR-X MR Lighting MTLFFL Heat.NONE Cooling NONE PWR Notes Land SF 72,745 Dim IRR X -IRR To* Hi Pas 0 Dim EQ Zone -N Const MTL - Roof HTL - -Grd Lev Drs 2 Dlm'22'X14' Dock _& Well N Fon _N_ Skits -A_.Rao OTA '-_Storage Me= SF,-.�Ind In Avail Rest Rms: M _ W SpdWg - -NO, Min C:lr,Hgt, '-� OFFICE DATA Ofc SFF12ftZ 3 Real Rmsi,"M I w -V Pkj 38 �;r Bit - — 2001"`• A/C JL Heathofc M= SF; 0 : - Ind in A41 SF N ThornasSkP 0 568�05 -25iine M2 �' To Show Call Brojkerv4OR,A=pqM6ff Sp.Ferat. .9 — , ;'AGENT Lynn Kno-062609-0005- 9 Region. Lisw # 1023409 A -o,09113/12 PRIOR TO TOUR, XMISA IJERNG OF Me -�M MPLE- AND IS SUSJTO ALL In A"LICABLE RUM MO REGULAMNS M WIRY, TM WWW4.eonbYwU ugoftbm pwftbft W W, pvWty W hwiMW ftwoh Ou wAffa&M offkw As ffwexeneM IT At . INFORMATIONAL ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU,.DIRECTOR OF UTILITIES DATE: OCTOBER 28, 2002 SUBJECT: REVIEW OF ALTERNATIVE SITE FOR NEW LIGHT & WATER ELECTRIC OFFICE BUILDING RECOMMENDATION It is recommended that the Utility Board/City Council allow staff to conduct a review of the property at 1020 W. Tenth Street as a possible alternative site for the new electric office building. BACKGROUND Azusa Light and Water conducted three meetings with residents located in the area of the proposed new office building at the Transit site. Two of the meetings were held before the Planning Commission hearing on September 11, 2002. Most of the comments in the first two meetings were positive; however, some concerns were expressed about increased traffic and vehicle noise when the building will be occupied. Other comments were made regarding existing parking and traffic issues in the area around the condominium complex. During the last meeting held after Planning Commission approved the project, residents recommended that Azusa Light and Water look for an alternative site that might be more suitable for the new building before starting construction. Following the meeting, staff contacted the Redevelopment Department which suggested the 1.67 acre site at 1020 W. Tenth Street. After visiting the site, staff noted that the property has definite possibilities for future growth that are not available at the Transit site. The large metal building is three years old, in good condition, and has a good amount of office space located on the second floor. The building includes 27,000 s.f. parcel of undeveloped land along the west side of the building. 066 � L Comparable site information: Transit site 1020 W. Tenth Street Site Building area: 1 st Floor 4,640 s.f. 26,000 s.f. 2n° Floor 6,340 s.f. 2,025 s.f. Total Area 10,970 s.f. 28,025 s.f. Existing lot size 35,420 s.f. (.813 acres) 72,7452 s.f. (1.67 acres) FISCAL IMPACT The cost for a new building at the Transit site is estimated at 1.5 to 1.8 million dollars while the asking price of the building and property at 1020 W. Tenth Street is 1.75 million dollars. Prepared by: David M. Ramirez Asst. Director for Electric Operations Attachment: �� e U:\new buffing\ Buldng.pdf 067 f 0?* . 1020 W. Features: * :L27,000 SF of additional land for expansion or storoge'included * 22' minimum ceiling clearance * :t2,825 SF -of office (includes shop office) * Metal halide lighting * 1,200 amps of 480/277 power,'3 phase, 4 wire 10TH S' For more information, please eontod: .Lynn Knox Soles Asso6ate CB-1301chaid Ellis (626) 839-9005 NAVIGATING A NEW WORLD lknox@cbr6.co m 17700 CASTLETON STREET SUITE 538 CITY,;QFIINDUSTRY CA •.91748 I Oth. Street ±27,000 SF of Addif.onol Land or For more informotion; please contact: Lynn, Knox " Sales Associate rn (626) 8394005 co COMM Lira" Door Docr i o ±28,175 SF CL C N e I � R4Y UP RA1 LINE Parking Arm Noi to stole GB® Richard Ellis NAVIGATING A NEW WORLD - 17700. CASTLETON STREET SUITE 53.8 •-City Of INDUSTRY , CA • 91748 I ' er�ddrexner r�wrer MrlON bcMrge,edd baionuldn ar�rivn.rm�moneam erd/w MN aeal,Iw�. lAia done nel lnrsndedbnrcdA wryrepwcwbionwwrrw+ymrod�aim wW wbreelimprmmbrMrb lI 07001 O pd�vd e61nc 11m fYs plwi. N kr i W edm mk bidiMuibdr&e,grl�b,�lYar beirbn afeMNipdan ew prywr/.-.,.-...... _ - i INDUSTRIAL FOR LEASE OR SALE AVAIL SF: . 28,175 TOTAL BLDG SF: 18,175 ft L t ���'$$pppp t -" t y. a ._.a i : x ti �i� f � ' .3 -• 1 i,.: si.+.x''x.. ++�+e« ADDRESS . • I , 27�000 SQ. FT. OF s AREA FOREXPANSIOMORPAPUCING; CRANESANAIELABLE YEARSLEASE RENTAL 11,270,' Imo Gross'0j00 Net.�,.Tenm 3-5 1 1 III -11. Terms ALLCASHATCOE Possession COE -Avail SF 28J75 Dim JRRx igg P I *war A 1200 V :I s3 V4 4 Mim SP 28,175 Dim MR X IRR Lighting MUM Heat NONE Coding NONE PWR Notes Land SF , 72,745 Dim IRR X IRR tric Fit Pos 9; Dim COW. NITL Rod uyL Grd Lev;Drs 2 • .. on a e e # Ind'InAvall-SIF --N pkg e u e : i• I#Y Yu -til i. .]: '11+. I IG 09113/02 11 �. 1 1 e:' 11 e I yYlii r� t'11 - • •il II.J .LITYAGIRFYMENT • t Tn TNIS ISA LISTM OF THE 'UMMP E' ANO R SUBJECTTo ALL ITS APPLICABLE RULES ARO REGULATIONS - Tn4M•Rn•tonfw0••n NmblyESwnswrcn vAlNweOnml•e•bb,WhrwNii�vw n•um•no TM kdomrtian aon4Ywd Mmhbplwnb rim middw'P. wYib�ner•IaWlnSbi.eMe•etlbm D•A.�VbSt•alfttRMMrMI•E tlrwj+Sr oefo•. Mm•enrMnM4 n'PPrmEm•b. s s', OA�Mc•n hqugMlRpIEWb MmtlYbl ,- . _F FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: OCTOBER 28. 2002 SUBJECT: UPDATE ON AUDIT OF ATHENS SERVICES' DISPOSAL REPORTS RECOMMENDATION It is recommended that the Utility Board/City Council receive and file this report. BACKGROUND On June 17, 2002, the City Council adjusted refuse rates pursuant to the terms of our contract with Athens Services. The residential rate was increased by over 8%, largely due to an increase in tonnage collected by Athens Services and as reported by them. The tons reported to the City by Athens were greater than the tons reported to the City by the Los Angeles County Sanitation Districts. Two questions arose: (1) Which entity's numbers were correct?; and (2) Did Athens's divert 13,000 tons from Azusa as required by our contract? The City Council authorized staff to conduct a third party review of Athens' reported disposal tons, and suggested that the review be streamlined. Staff engaged a consultant and has set a kick off meeting with Athens for October 31, 2002. The audit will verify the accuracy of the tons that were delivered to Athens' material recovery facility (MRF). This will validate the information submitted by Athens and used to calculate the last rate adjustment. The audit will also examine the accuracy of the reported tons that were delivered to the Sanitation Districts' facilities. This will verify that Athens diverted 13,000 tons of waste as required by our contract. FISCAL IMPACT MRF costs for residents increased by $127,000/year in July 2002. Cost for audit is $8,900. Prepared by: Cary Kaischeuer, Assistant to the Director of Utilities 071 la -M INFORMATION ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES 4 1y DATE: OCTOBER 28, 2002 t SUBJECT: ANNUAL ADJUSTMENT OF REPLACEMENT WATER COST ADJUSTMENT FACTOR The existing water rates for the Azusa Water Utility include an annual adjustment factor called the "Replacement Water Cost Adjustment Factor (RWCAF)." This adjustment factor was implemented following the severe drought that occurred around 1990. The drought forced the Watermaster to set the Operating Safe Yield in the San Gabriel Basin very low, which in turn increased our replacement water costs far above those normally anticipated in a so- called normal water year. In 1992, the City Council adopted a rate methodology which included a RWCAF, which was incorporated into the City's regular water tariff. This resulted from a water rate review in which the replacement water cost component was analyzed separately. The adjustment factor that the City Council adopted, and which was recommended by staff, is similar to the Fuel Cost Adjustment Factor for electricity that was first introduced in the 1970's during the oil embargo when energy costs fluctuated regularly due to the unpredictable oil supply and costs. The RWCAF, by tariff adopted in 1992, shall be reviewed annually and adjusted accordingly. Whenever an adjustment is required, the Director of Utilities shall inform the Utility Board/City Council. By this memorandum, I am providing notice that, because the Operating Safe Yield has been lowered in response to a dry year, and because the current dry conditions have required, and will continue to require, the purchase of a higher than normal amount of replacement water, the RWCAF will be adjusted for fiscal year 2002-2003 to an amount of $0.16 per ccf, effective for all bills rendered after October 31, 2002. The Operating Safe Yield as established by the Main San Gabriel Basin Watermaster for this fiscal year is 190,000 acre-feet, down from 210,000 acre-feet last year. Please call me if you have questions. Prepared by: Chet Anderson, Assistant Director- Water Operations 072 IT. E. Azusa Utility Board Meeting October 28, 2002 y m AZUSA 073 b a « W Power Resources Division Monthly Report • Status of Projects • Power Consumption Comparison • Wholesale Market Trend • Power Resource Budget Update 074 Status of Projects • Participating Transmission Owner Application — Utility Distribution Company Agreement Executed — Transmission Owner Tariff Filed With FERC On October 18 — Transmission Control Agreement — Negotiations Ongoing — Scheduling Integration With CAISO — Negotiations Ongoing • Edison's Transmission Service Agreements — Negotiations Ongoing • San Juan Project — Los Alamos County Executed The Options Agreement on October 16 — Concurrently Exploring Short Term Finning Arrangements With SRP, PNM, Pinnacle West — SCPPA concluded San Juan 2020 Bond Refinancing • Renewable Energy Projects — Continue To Participate in SCPPA Renewable Energy Procurement Program — Plan To Establish Renewable Energy Standards 075 NOV DEC AN--------- FEB MAR APR MAY JUN PEAK DEMAND NMW 076 ciri OF AZUSA ENERGY CONSUMPTION COMPARISON ... PERCENT MONTH FY . 01-02 02-03 CHANGE JUL 21524 23581 AUG----- 22.808, 22.502 -- A TTIA: SEP -_.FY 21,242, ..... . 850% NOV DEC JAN FEB MAR APR MAY JUN TOTAL 65.674 69.13.0-l-, NOV DEC AN--------- FEB MAR APR MAY JUN PEAK DEMAND NMW 076 In 077 u AVERAGE -AVERAGE ----- - 'MONTH I ON PEAKPRIC- OFF-PEAK PRICEE JAN 02 $23.00 $16.00 FEB 02 $23.06 $17.00 28.00 --t17.00 A .- PR02 $ - 29-00 MAY02 i26.59 $15.05 . . - JUN02 --- $32 - - 20 $11.26, JUL02 $38.73 $15.70 AUG 02 $30.96 $18.08 SEP s $31.52 v0.89 OCT 02 NOV 02 b -E- C 02 . . ...... ... ...... JAN 03 FEB 03 :ALL PRICES IN $IMWH 077 u Power Resource Cost Accounting -11, FY '02-'03 _ . 078