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HomeMy WebLinkAboutAgenda Packet - October 25, 2004 - UBI Th LWO REGULAR MEETING OF AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL AZUSA LIGHT & WATER 729 N. AZUSA AVENUE AZUSA, CA 91702 AZUSA UTILITY BOARD DIANE CHAGNON CHAIRPERSON DICK STANFORD VICE CHAIRPERSON CRISTINA C. MADRID BOARD MEMBER MONDAY, OCTOBER 25, 2004 6:30 PM DAVE HARDISON BOARD MEMBER IOSEPH R. ROCHA BOARD MEMBER 6:30 p.m. - Convene to Regular Meeting of the Azusa Utility Board and Azusa City Council • Call to Order • Pledge to the Flag • Roll Call 1. PUBLIC PARTICIPATION (person/Group shall he allowed to speak without interruption up to frve (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public participation will be limited to sixty (60) minutes time.) a@I The Consent Calendar adopting the printed recommended action will be enacted with one vote. if Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. IL CONSENT CALENDAR A. Minutes. Recommendation: Approve minutes of regular meeting of September 27, 2004, as written. 9 II -A. UB Minutes 9-27-04.doc On-line Residential Home Energy Audit Program. Recommendation: Waive formal bidding procedures and award purchase of on-line residential home energy audit, program to Enercom, Inc. for one-time setup fee of $8,700 and additional monthly website hosting cost of $325. 9 II -B. Enercorrmdoc C. Conservation Education Program. Recommendation: Waive formal bidding procedures and award purchase of conservation education program to LivingWise for $40,332.61. II -C. LioingWise.doc D. Electric Yard Renovation at 1020 W Tenth Street - Proiect No. 73001 G. Recommendation: Award contract for the renovation of Electric Yard at 1020 W. Tenth Street to ABEAM Construction for $1,518,000 and authorize staff to amend Capital Improvement Project budget in the amount of $867,500. Li II -D. 10th St. Bid Award.DOC E. Specifications for One Underground Cable Puller. Recommendation: Approve specifications for purchase of one underground cable puller and authorize City Clerk's office to advertise for bids. II -E. Cable Puller Bid. DOC 002 F. janitorial Service Three -Year Contract. Recommendation: Award three-year janitorial service contract to United Maintenance Systems in the amount of $2,110 per month. II -F. Jan1tor'1a1ServBid-v2. c G. Landscape and Irrigation Maintenance Service Three -Year Contract. Recommendation: Award three-year landscape and irrigation maintenance service contract to TruGreen LandCare for $3,290 per month and approve budget amendment in the amount of $18,300 to cover added cost. n II -G. La ndscapeMa int -Bid-% H. Project W-194 Cypress Street Water Main Replacement Project. Recommendation: Award contract for Project W-194, Cypress Street Main Replacement Project to John T. Mallory, Incorporated for $687,573.70 and authorize staff to amend Capital Improvement Project budget in the amount of $188,000. . II -H. Water Main Replacerrent.doc Inspection Services for Project W-194 Cypress Street Water Main Replacement Proiect. Recommendation: Approve Professional Services Contract to provide inspection services on Project W-194 to Wren &Associates in the amount of $32,000. II -I. Inspection Contract.doc J. Assignment of Contract to Destroy Three Wells. Recommendation. Accept assignment of Beylik Drillling's well destruction contract to Layne -Christensen. M II -J. Assignment of Beylik Contract.doc K. Notice of Completion - Capital Improvement Project Water Treatment Plant Entrance Block Wall and Conduit Improvements. Recommendation: Accept Notice of Completion for Treatment Plant Entrance Block Wall and Conduit Improvements, direct City Clerk's office to execute said notice for Dominguez Construction, and record same at Office of Los Angeles County Recorder. 1[-K Dominguez.doc 003 III. SCHEDULED ITEMS A. Contract for Materials Exchange Web Service. Recommendation: Approve three-year agreement with Genacom, Inc. for materials exchange web services, authorize City Manager to execute final contract, and approve budget amendment using AB 939 fees in amount of $12,000 for payment to said company for the remainder of fiscal year. IN - III -A. ReUseMax.doc B. San Juan Unit #3 Firming Arrangements. Recommendation: Authorize staff to finalize negotiations with Public Service Company of Colorado (PSCo) and Arizona Public Services (APS), and authorize the Mayor to execute agreement with either PSCo or APS. III -B. Fi mmg Agreerrent.doc C. Disposal of Property at 275 W. Paramount Avenue. Recommendation: Authorize staff to initiate process of disposing a Utility -owned water well site at 275 W. Paramount Avenue. H III -C. Dispose Paramount Wellsite.d IV. STAFF REPORTS/COMMUNICATIONS A. Monthly Legislative and Regulatory Update E IV -A. Moly Power Res Update. pot B. Legislative and Regulatory Update E N -B. LegBhtive Update. ppt C. Work Plan Update E IV{, Work Plan Update Item doc 4 004 V. DIRECTORS' COMMENTS VI. ADIOURNMENT A. Adjournment. ,,In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can he made to provide access to the meeting. " s 005 CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, SEPTEMBER 27, 2004 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. ROLL CALL PRESENT: BOARD MEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: City Attorney Ferre, Director of Utilities Hsu, Assistant to the Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson, City Manager Gutierrez, Administrative Technician Yang, Assistant Director Customer Care/Customer Service Vanca, Electric Engineer Langit, Assistant City Clerk Toscano, City Clerk Mendoza. Public Participation None. Chairperson Chagnon advised that they will be handling Closed Session at the beginning of the meeting. Utilities Director Hsu advised that an item of subsequent need had arisen after the posting of the agenda, which should be considered under the Closed Session portion. Moved by Board Member Stanford, seconded by Board Member Hardison and unanimously carried to add Real Property Negotiation to the Closed Session. portion of the Agenda. It was consensus of Board Members to recess to Closed Session to discuss the following: Call to Order Roll Call Also Present Pub Part None 0f)F Closed Session Conference with Legal Counsel — Existing Litigation Gov, Code Sec. 54956.9 (a) Kirkwall Substation Agreements FERC Docket No. ER 04-667 „ Real Property Negotiations - Gov. Code Sec. 54954.8 Property: 1 130 N. Jubuedly Drive City/Agency Negotiator: City Manager Julie A. Gutierrez and Director of Utilities Joe Hsu Negotiating Parties: PCC Land Company Under Negotiation: Price The Board Members recessed at 6:35 p.m. and reconvened at 7:00 p.m. City Attorney Ferre advised that there was no reportable action taken in Closed Session. Closed Sess Conf w/Legal Cnsl Kirkwall Substation Real Prop Neg 1130 N. Jubuedly Recess/Rec No Rpts The CONSENT CALENDAR consisting of Items II- A through II -J, were approved by motion of, Consent Cal Board Member Stanford, seconded by Board Member Hardison and unanimously carried, with the Approved exception of items 11-1 and 11 J, which were considered under the Special Call portion of the Agenda. A. The Minutes of the regular meeting of July 26, 2004, were approved. Min Appvd Contract for furnishing and installing underground electric street light system at area bounded Install Elect by 1 1`" 12`h Orange, and Angeleno, Project LD 2004-1, was awarded to Perry C. Thomas Street Light Construction, Inc, in the amount not to exceed Two Hundred Three Thousand, One Hundred System Fifty Four Dollars ($203,154). Prjt LD 04-1 C. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCILOF THE CITYOF AZUSAACCEPTING Res.04-C70 CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING THEROF. (Todd Azusa Grant of LLC). Easement D. Two separate employee incentive programs for Call Center staff, meter readers, and energy Empl Incent. and water theft detection were approved. Prgms E. The Utility Director was authorized to sign a quitclaim of easements affecting Tentative Tract Quitclaim No. 53995, for the property located at the northwest corner of Orange Avenue and Badillo Easements Street in the City of West Covina. F. Project W-213, Variable Speed Drives at Wells No. 1 1 and No. 12, was approved for Prjt W-214 advertisement for bids. Speed Drives G. Notice of Completion for Capital Improvement Project W-186, Water Main Replacement NOT CIP (Pasadena Ave., Old Mill Road., Alameda Ave., and Stein Lane), was accepted and the City Prjt W-186 Clerk's Office was authorized to have same recorded in the Office of the Los Angeles County Wtr Mn Recorder. Rplcmt H. Project W-194, Cypress Street Distribution Main Replacement specifications were approved Prjt W-194 and the City Clerk was authorized to advertise for bids. Mn Rplcmt SPECIAL CALL ITEM. SPECIAL CALL ITEM. 09/27/04 PAGE TWO Spec Call Spec Call 1W E Special Call Items Spec Call Board Member Madrid addressed item regarding the Landscape and Irrigation Maintenance Discussion Specifications for the Azusa light and Water Facilities stating that she is concerned about the lack Re: Items of maintenance of the water facility on Paramount and would like photographs of its existing state II -1 &I1 -J. as well as how the city plans to improve it. Board Member Rocha expressed his concern regarding the proposed Grandview Park in that same area requesting that staff meet with area residents before the park is put in place. Chairperson Chagnon suggested that contractors who are awarded these projects are made aware of broken sprinklers, in order that they have them repaired. Board Member Rocha also expressed concern regarding the requirements for sub -contractors in Rocha items I and J; he stated that item J, Janitorial Service Specifications has more requirements. It was Comments consensus of the Board Members that both specifications include the same standards for hiring people. Moved by Board Member Stanford, seconded by Board Member Hardison and unanimously Specs - Maint carried to approve the specifications for a three-year contract for landscape and irrigation Landscape & maintenance services for Azusa light & Water Facilities and authorize advertising for formal bids. Irrigation Moved by Board Member Stanford, seconded by Board Member Hardison and unanimously carried to approve the specifications for a three-year contract for janitorial services for Azusa Light & Water Facilities and authorize advertising for formal bids. Staff Reports/Communications The Following items were presented, but not discussed: Update on Systems &Software Customer Information System. Public Power Week: October 3-9, 2004. Monthly Power Resources Update. Legislative and Regulatory Update. 4' Quarter Work Plan Updates. Power Report: Municipal Utility Credit Ratings. Specs - Janitorial L8_W Facil. Staff Rpts Updates Systems & Software Pub Pwk Wk Monthly Pwr Legislative 4" Qtr Wk PI Pwr Rpt Director of Utilities Hsu presented the first Quarterly Fuel Cost Adjustment for San Juan Resource, Quarterly stating that the adjustment will be applied for all electric bills rendered commencing October 1, Fuel Cost 2004 through December 31; 2004 and the adjustment amount is a charge of 0.48 cents/KWh or Adjustment about 4.4% of the average retail electric rate. San Juan Assistant Director of Resource Management Tang responded to questions regarding the forecast B. Tang for the next quarter, which he stated that the unit is performing at a much higher level, so on a Comments daily basis it is much better as they are seeing a credit since September 16"'. He also stated that the 4.4% adjustment computes to an increase of $5.02 per month. Assistant Director of Resource Management Tang noted a correction on item III -D, SB 1478 (Sher) B. Tang Renewable Portfolio Standard, stating that the Governor vetoed the Bill. Comments 09/27/04 PAGE THREE 008 Director of Utilities Hsu displayed a Certificate of Appreciation that the Azusa Light and Water Cert of Appre department received from the Azusa Unified School District, for the City's assistance during their From AUSD re -modeling process. Director of Utilities Hsu advised that the San Gabriel Valley Water Authority is seeking nominations Dir of Util for WQA Board member and Alternate Representing cities with Prescriptive Water Pumping rights. Water He stated that he received a letter of solicitation from Mr. Greg Nordbak, Mayor Pro Tem of the Quality Brd City of Whittier, who is an existing Board Member. He suggested that Council provide him with Nominations other nominations if they so desired, as nominations should be made by resolution from September 21, 2004 through October 21, 2004. Dir Cmmts Directors' Comments None. None. Adjourn It was consensus of the Board Members to adjourn. TIME OF ADJOURNMENT: 7:10 P.M. SECRETARY NEXT RESOLUTION NO. 04-C71. 09/27/04 PAGE FOUR CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES �T jart�d t T]lu DATE: OCTOBER 25, 2004 SUBJECT: WAIVE FORMAL BIDDING PROCEDURES AND AWARD PURCHASE OF ON-LINE RESIDENTIAL HOME ENERGY AUDIT PROGRAM TO ENERCOM, INC. RECOMMENDATION It is recommended that the Azusa Utility Board/City Council: 1. Waive formal bidding procedures for this turnkey on-line residential home energy audit program; and 2. Award the purchase of a turnkey interactive on-line residential home energy audit program to Enercom, Inc. at a one-time setup cost of $8,700 and a two-year commitment for monthly website hosting cost of $325 to be paid from Public Benefit fund account number 24-40-739-082-6625/RHEAPr-6625. BACKGROUND Most of the Southern California Municipal Utilities have an on-line residential home energy audit program. Many of them have taken advantage of the SCPPA joint purchase agreement with Enercom, Inc. that assures the opportunity to obtain preferential pricing. The program will be seamlessly linked to our Internet home page and set up displaying Azusa Light & Water's name, logo, weather data, average energy costs, and email address. The program will provide: J Personal Energy Profiles, or home energy audits. 010 J Energy Calculator to calculate energy use and costs for home energy systems and appliances without completing a full home energy audit. J Energy Library with 100 Frequently Asked Questions (FAQ's). J Energy Advisor, which is an e -mail -based inquiry tool that customers can use to ask personal energy questions. The inquiries can be directed to Azusa Light & Water or Enercom. Azusa Light & Water will advertise this service and monitor the activity on the site and continue it after the initial two-year period only if customers appear to use the service. Azusa's City Attorney has reviewed and provided input on the licensing agreement. FISCAL IMPACT The cost of the program will be a one-time setup fee of $8,700 and an on going $325 monthly website hosting fee for the initial contract term of two years. First year cost will be $11,000 and the second year $3,900. This program has been budgeted and will be paid out of the Public Benefit Fund account number 24-40-739-082-6625/RHEAPr-6625. Prepared by: Paul Reid Attachment: IME Enermm Contract.DOC Oil Enercom, Inc. 501tware License 1. AGREEMENT ENERCOM, INC., a Georgia Corporation with its principal place of business at 1514 East Cleveland Avenue, Suite #200, East Point, Georgia, 30344 agrees to provide LICENSEE with services and computer programs as provided for herein. 2. LICENSE ENERCOM hereby grants LICENSEE a non -transferable, nonexclusive license to use ENERCOM's PROGRAM(s) installed on ENERCOM's server, described in the attached Appendix B. 3. SOFTWARE SOURCE CODE Ownership of the PROGRAM source code belongs solely to ENERCOM. 4. SERVICES LICENSEE agrees to license a standard Hometown Connections, Inc. / APPA Energy Depot Internet site, on ENERCOM's server (hereinafter referred to as "SERVICES"), from ENERCOM. Such SERVICES are described in the attached Appendix B, and LICENSEE agrees to pay the sums set forth in Appendix B for delivery of such SERVICES. 5. MAINTENANCE The services included in MAINTENANCE are described in Appendix A. 6. INVOICING Except for hosting fees, 100% of all other fees are due within 30 days of receipt of the invoice. Hosting fees will be payable quarterly at the beginning of each quarter. All amounts unpaid atter thirty (30) days shall bear interest at a rate of one and one-half percent (1.5%) per month for the period overdue. In the event that any irrvoice is not paid by LICENSEE within thirty (30) days after its due date, ENERCOM may at its sole option and discretion (reserving wmulatively all other remedies and rights under this Agreement and at law), after giving thirty (30) days notice and opportunity to cure, terminate this Agreement and the LICENSE granted hereby. 7. WARRANTY - LIMITATION OF LIABILITY 7.1 ENERCOM represents and warrants that it is the owner of the PROGRAM(s) and/or has the right to permit LICENSEE to use the same. 7.2 If during the thirty (30) day warranty period following installation of the PROGRAMS(s) on ENERCOM's server, such PROGRAM(s) exhibit an error which prevents the PROGRAM(s) from pertomting substantially in accordance With similar Hometown Connections, Inc. / APPA Energy Depot Internet sites, ENERCOM will Correct such reported error in PROGRAM(s); provided, that LICENSEE accompanies such error report with documentation thereof and assists ENERCOM in the diagnosis and correction thereof. Such correction by ENERCOM shall be ENERCOM's sole obligation. 7.3 THERE IS NO OTHER WARRANTY, EXPRESS OR IMPLIED, OF ANY KIND OR NATURE WHATSOEVER INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE PROGRAM(S) OR ITS USE. S. CONFIDENTIAL INFORMATION 8.1 LICENSEE acknowledges the Confidential nature and proprietary rights of ENERCOM in and to the Contents of this Agreement and the PROGRAM(s), including, but not limited to, the APPENDIX A Maintenance and Support Agreement The following services are included in the maintenance and support agreement: SYSTEM UPGRADES AND ENHANCEMENTS — Enercom will make available from time to time various upgrades and enhancements to the base applications. Such upgrades and enhancements may affect performance and/or functionality of the applications. PRODUCTION SUPPORT - Enercom will provide reasonable ad-hoc assistance including guidance on system use and problem analysis to specific LICENSEE support personnel via telephone, letter, e-mail, or fax. • SYSTEM CORRECTIONS - Enercom will correct any residual errors identified which create abnormal results not in conformance with the program's intended functionality as defined by Enercom. PRIORITY RESPONSE — Customers will be provided with a toll-free — 800 telephone number to be used to contact Enercom's customer support, and will also be provided with a specific email address for the same purpose. Enercom's customer support will respond with an initial call-back to the customer within a maximum of four (4) hours. This response is guaranteed during normal business hours (9:00 am to 5:00 pm, EDT/DST), and excludes holidays. The following items are specifically excluded from the standard maintenance agreement and are subject to charge by Enercom on a time and materials or set fee basis: • Customer data debugging or correcting. • Analysis, design, construction, testing, implementation and training related to system functions not described in Appendix B. APPENDIX B Energy Depot Residential Intemet Project - Hometown Connections Energy Depot Internet software will be provided according to the following price Appendix: Enemy Depot for Homes — (Hometown Connections) • Personal Energy Profile (Energy Audit)' • Energy Library' • Energy Advisor' • Appliance Calculator (Electric & Gas)' • Maintenance and Support Energy Depot for Homes' (one-time charge) $ 8,700 Website hosting' (2 yr. Contract) $325 / month per application Notes: 1. A special Energy Depot for Homes (residential customer and small Commercial customer) Website has been designed for members of APPA. This Website is being offered at deeply discounted pricing to APPA member companies. Enercom provides initial application set-up (i.e. inclusion of local weather data, energy costs, namellogo, utility -specific audit report cover letter and Advisor email address - see Note 4). No other Websfte customizations are possible and Enercom's standard Software License Agreement is required for this pricing offer. No modifications will be made to this Agreement. APPA Companies desiring custom sites and/or custom license agreements should discuss pricing arrangements 012 terms of this Agreement, computer programs, manuals, identifying symbols and other supporting material and data, and further acknowledges that such are property considered to be trade secrets, and that they involve processes and compilations of information which are secret, confidential and not generally known to the public and which are the product of ENERCOM's own expentl0ure of time, effort, money and/or creative skills. 8.2 LICENSEE also acknowledges and agrees that use of the PROGRAM(s) is furnished, during the term of this Agreement, to LICENSEE on a confidential and secret basis for the sole and exclusive use of LICENSEE and agrees that it will not use, publish, disclose or otherwise divulge to any person, except necessary officers and employees of LICENSEE, at any time, either during the term of this Agreement or after the termination of the Agreement, nor permit its officers or employees to so divulge any such information regarding the PROGRAM(s) without the prior written consent of an officer of ENERCOM. LICENSEE agrees that all tangible objects containing or relating to the PROGRAM(s) are the sole and exclusive property of the ENERCOM. 8.3 LICENSEE's obligations under this Section shall be subject to the obligations of LICENSEE, as a public agency, to comply with the California Public Records Act. 8.4 This Section shall survive termination of this Agreement. 9. TERM The term of this agreement shall be for a period of two years, commencing on the date the Agreement is signed by both Enercom and LICENSEE. At the election of LICENSEE, the term of this Agreement may be extended on a month-to-month basis upon expiration of the original term. In the event LICENSEE elects to extend the term, LICENSEE shall notify ENERCOM prior to expiration of the original term. During such an extended month-to-month term, website hosting fees will be payable quarterly in advance. During such an extended month-to-month term, LICENSEE may terminate this Agreement upon 30 days prior written notice to ENERCOM. 10. SUCCESSOR AND ASSIGNS This Agreement shall be binding upon, and inure to the benefit of, the Parties and their respective successors and assigns, provided, however, this Agreement may not be assigned by any Party without the express written consent of all Parties hereto. ENERCOM ACCEPTANCE By Enercom, Inc. Title: President & CEO Signature: LICENSEE ACCEPTANCE By Azusa Light & Water Title: Notes (Continued): 2. These applications are included in Energy Depot for the base price. There is no discount if they are not included. Personal Energy Profile will analyze and disaggregate residential customers' monthly electric and natural gas energy bills. It combines billing histories with information from a questionnaire completed on-line by the customer. The customer enters one to twelve months of billing history data and the software performs a calculation to estimate the missing months of billing history. In return, the customer receives a personalized report detailing month-to-month energy usage in terms of both dollars and energy units, plus an analysis of the cost of using individual appliances/end-uses over a year's time. In addition, the customer receives individualized recommendations on ways to reduce energy usage, along with the amount of potential savings that can result from implementing the suggestions. These are linked to relevant products and topics in the Energy Library. This report may be viewed on-screen and/or printed. The Enemy Library provides Fact Sheets with energy-related information on topics of interest to customers and the answers to the top 100 frequently asked questions regarding home energy use. The Energy Library also provides detailed information related to the output report of the Energy Profile recommendations. The Energy Advisor is an electronic mail system. It allows customers to receive answers to questions not found through the Energy Library and to obtain additional information directly from your ENERCOM. All messages/Inquldes will be sent to the email address of you choice. The Appliance Calculator allows customers to quickly determine the annual energy use and cost for operating single home appliances and energy systems. The Calculator includes electric and natural gas systems. 3. Enercom will host all Hometown Connections/APPA members' sites. Hosting provides the servers and all systems to support Energy Depot applications for the Website and to maintain collected customer data. Enercom can, upon request, provide the LICENSEE with copies of customer raw audit data on a periodic basis; but not to exceed quarterly. Website hosting fees are payable quarterly in advance. 4. Includes initial setup of applications (i.e. inclusion of local weather data, energy costs, namellogo, utility -specific audit report cover letter and Advisor email address). 7.t- G AZUSA CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: October 25, 2004 SUBJECT: WAIVE FORMAL BIDDING PROCEDURES AND AWARD PURCHASE OF CONSERVATION EDUCATION PROGRAM TO LIVINGWISE RECOMMENDATION It is recommended that the Azusa Utility Board/City Council: 1. Waive formal bidding procedures for turnkey interactive conservation program for Azusa sixth grade students; and Award the purchase of a turnkey interactive conservation program for Azusa sixth grade students to LivingWise at a cost of $40,332.61 to be paid from Public Benefit fund account number 24-40-739-082-6625/RLvWis-6625. BACKGROUND For the last several years Azusa Light & Water Public Benefit funds have funded the LivingWise student interactive conservation program for almost 1,000 sixth grade students throughout the city each year. The overall goals of the program are to generate immediate residential savings while building resource awareness and environmental responsibility in the students and their families. Using a teaching plan developed by LivingWise, students are taught about natural resources in their daily lives, reinforced by real-life activities. Each student receives a Resource Action Kit containing a LimeLite NiteLite that uses 3/100'h of a watt, an air filter alarm, a low flow showerhead, and a faucet aerator. Students install these items at home with parental involvement. Students are also provided with a household report card and home checkup. 014 The total 2003-04 program savings were estimated at: 8;722,058 kWh electricity 127,442 therms natural gas 91,066,473 gallons of water Additionally, each year pre and post surveys are conducted to measure the learning impact and the knowledge gained through the program. FISCAL IMPACT The cost of the program will be $40,332.61 which is about $5,000 lower than last year. The lower cost is based on lower per unit cost of $39.50 as compared to $41 last year and a cost of $45 per unit the previous year. The LivingWise program has been budgeted and will be paid out of the Public Benefit Fund account number 24-40-739-082-6625/RLvWis-6625. Prepared by: Paul Reid 015 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: OCTOBER 25, 2004 SUBJECT: AWARD CONTRACT FOR THE RENOVATION OF THE ELECTRIC YARD AT 1020 W. TENTH STREET - PROJECT NO. 73001G RECOMMENDATION It is recommended that the Utility Board/City Council: (1) award the contract to Abeam Construction, Inc, in the amount of $1,567,500 for the renovation of the Electric yard at 1020 W. Tenth Street, Project No 73001 G; and (2) authorize staff to amend the Capital Improvement Project budget in the amount of $867,500 for Project No. 73001G using the light fund 33 reserves. BACKGROUND On April 26, 2004, the Utility Board/City Council approved the plans and specification for Electric Yard Renovation - Project No. 73001 G and authorized City Clerk's Office to advertise for bids. Only one company submitted a bid in the amount of $1,518,000. This amount was substantially higher than the existing budget of $700,000. At the July 26th Utility Board meeting the Utility Board approved staff's recommendation to reject the sole bidder and authorized the City Clerk's office to re -advertise for bids. On October 5, 2004, new bids were received and opened at the City Clerk's office. The bidders and their respective bids are as follow: Company Abeam Construction Inc. Dumarc Corporation Toby B. Hayward, Inc United Contractor Co. Inc. Bid Amount $1,567.,500 $1,760,000 $1,996,500 $2,141,700 Staff recommends that the contract for the project be awarded to lowest qualified bidder, Abeam Construction, Inc., in the amount of $1,567,500; Staff also requests that the Utility Board/City Council approve a budget amendment for Capital Improvement Project No. 73001 G in the amount of $867,500 using light fund 33 reserves. FISCAL IMPACT Total cost of this project is $1,567,500; $700,000 is available in this year's capital improvement project budget. The remaining $867,500 will come from the light fund 33 reserves. Prepared by: D. Ramirez, Assistant Director — Electric Operations 017 EIA USA CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES / • �Ot v�KohY7Jk DATE: OCTOBER 25, 2004 SUBJECT: APPROVAL OF SPECIFICATIONS FOR ONE UNDERGROUND CABLE PULLER RECOMMENDATION: It is recommended that the Utility Board/City Council approve the specifications for the purchase of one underground cable puller, and authorize the City Clerk's office to advertise for bids. BACKGROUND: The Electric Division has identified a need to replace an aging piece of equipment, a 1985 Sherman & Reilly Model UD -50 underground pulling machine, which is nineteen years old and wearing out. In order to efficiently maintain the Electric system and keep pace with new projects and developments, the Electric Division needs to maintain its equipment in top working condition. Large vehicles and equipment are scheduled for replacement after ten years of service. FISCAL IMPACT: Estimated cost of underground cable puller is approximately $50,000. Adequate funding is available in current fiscal year operating budget of Electric Division in account 33-40-733- 960-7140. New unit will reduce repair costs associated with existing equipment. Prepared by: Donna Ramirez, Administrative Secretary Attachment: Cable & Condult Puller Specs. doc - A i UNDERGROUND CABLE AND CONDUIT PULLER ENGINE FUEL CAPACITY FIRE EXTINGUISHER HYDRAULIC DRIVE HYRAULIC TOOL CIRCUIT BULLWHEELS PULLING ROPE LEVELWIND CONTROLS FAIL SAFE GENERAL SPECIFICATIONS 22 HP GASOLINE KOHLER, AIR COOLED WITH ELECTRIC START 12 GALLON D.O.T. APPROVED TANK CLASSIFICATION 5B:C, 2 LBS. 13 OZ. TOTALLY HYDRAULIC DRIVEN PULLER WITH 15 GPM PUMP & MOTOR WITH A 25 GALLON FILTERED RESERVOIR 7 GPM AUXILIARY FOR HAND TOOLS, PUMPS, ETC. 1sT GEAR: 0-60 FPM @ 7,500 LBS. 2ND GEAR: 0-120 FPM @ 3,500 LBS. REVERSE: DEMAND PAYOUT 0-300 FPM TWIN CAPSTAN 6" DIA.. X 5 & 6 GROOVE SPECIAL DESIGN FOR UNDERGROUND PULLING 3/8" DIA. 6 X 25 XIP IWRC STEEL WIRE ROPE X 2,000 FT. LENGTH STANDARD; OPTIONAL: UP TO 2,700 FT. OF 3/8" OPTIONAL: 4,000 FT. OF 5/16" AUTOMATIC WITH DUAL FAIRl EAD SHEAVES CONTROL PANEL LOCATED FOR OPERATOR SAFETY AND EASE OF OPERATION WITH COMPLETE ENGINE INSTRUMENTATION, PULLING CONTROLS, REMOTE EMERGENCY STOP SWITCH AND DYNAMOMETER FOR PRESETTING AND MONITORING PULLING TENSIONS SPRING APPLIED — HYDRAULIC PRESSURE RELIEVED UK UNDERGROUND CABLE AND CONDUIT PULLER PAGE TWO FOOTAGE COUNTER MONITORS ACTUAL FOOTAGE OF CABLE IN BOTH PAY -IN AND PAY -OUT MODE PULLING CONNECTORS SPECIAL UNDERGROUND CONNECTORS DESIGNED TO RESIST ROTATION UNDER LOAD; ONE (1) 3,000 LB. AND ONE (1) 8,000 LB. CONNECTOR INCLUDED. TRAILER SPECIFICATIONS DIMENSIONS: HEIGHT (APPROXIMATE) LENGTH (APPROXIMATE) WIDTH (APPROXIMATE) WEIGHT (APPROXIMATE) WEIGHT (APPROXIMATE) AXLE RATING WHEEL SIZE TIRE SIZE PINTLE EYE GROUNDING BRAKES ELECTRIC SYSTEM TOOLBOX 105 IN. (WITH "A" FRAME) 154 IN. 74 IN. 2,900 LBS. WITHOUT ROPE 3,500 (WITH ROPE 2,000 FT. 3/8") ALL HIGH STRENGTH STEEL TUBING, WELDED (SOLID) CONSTRUCTION 3,500 LBS. 14 X 5-1/2 JJ TYPE ST205-75-R14-C ADJUSTABLE WITH SAFETY CHAINS 5/8" DIA. COPPER GROUND LOOPS ELECTRIC AS STANDARD WITH SAFETY BREAK -AWAY SWITCH (HYDRAULIC SURGE OPTIONAL) 12 VOLT WITH D.O.T. LIGHTING ALL STEEL CONSTRUCTION WITH COMPLETE SET OF TOOLS Old UNDERGROUND CABLE AND CONDUIT PULLER. PMTA/A-FRAME COMBINATION TRAILER HITCH STABILIZING JACKS (3) VINYL COVER RETRACTABLE HOSE REEL CONDUIT BLOCKS PAGE THREE ALL HYDRAULICLY CONTROLLED PAD MOUNTED TRANSFORMER ADAPTER AND A -FRAME COMBINATION "SNORKEL" FOR PULLING INSIDE PAD MOUNT TRANSFORMER CABINETS AND ADJUSTABLE A -FRAME FOR MANHOLES, ETC. ALLOWING UP TO 9 FT. OF EXTRA CABLE FOR SPLICING PURPOSES. PINTLE EYE - 3" WITH ADJUSTABLE HEIGHT HYDRAULIC FRONT AND REAR WITH SAND SHOES STANDARD FOR ROPE DRUM 50 FT. 3/4" HEAVY DUTY AIR HOSE SPRING ACTUATED SELF-CONTAINED HOSE REEL MOUNTED AT REAR FOR ADDITIONAL ACCESS TO MANHOLES, DUCT BANKS, BUILDING, ETC. SINGLE ROLLER NYLATRON SHEAVES FOR PULLING IN CONDUIT - 4" -5" -6" SIZES WITH MOUNTING BRACKET ON FENDER 021 X- F AZUSAi onr CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL } ,/ FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES T1 ,fie DATE: OCTOBER 25, 2004 SUBJECT: AWARD A THREE-YEAR JANITORIAL SERVICE CONTRACT TO UNITED MAINTENANCE SYSTEMS RECOMMENDATION It is recommended that the Utility Board/City Council approve the award of a three-year janitorial service contract to United Maintenance Systems in the amount of $2,1110 per month. BACKGROUND On September 27, 2004, the Utility Board/City Council approved the specifications for a three-year janitorial service contract for Azusa Light & Water facilities and authorized formal bidding. The bid opening was held at the City Clerk Office on October 18, 2004 and the results of the bid opening were as follows: Bidder's Name Monthly Amount United Maintenance Systems $2,110.00 Building Works, U.S.A. $2,758.00 Empire Maintenance Co., Inc. $3,509.22 Western Building Cleaning Co. $3,640.00 FISCAL IMPACT Notes Withdrawn Bidder's guarantee not received Sufficient funds are available in the FY 2005 operating budget among the Light & Water divisions: 31-.40-702-935-6430 (Administrative Services Division) 32-40-723-759-6430 (Water Division) 33-40-735-910-6430 (Electric Division) Prepared by: Steven Yang, Administrative Technician 022 .T- G AZ i r.ur a nvrrUSA r CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: OCTOBER 25, 2004 C SUBJECT: AWARD A THREE-YEAR LANDSCAPE AND IRRIGATION MAINTENANCE SERVICE CONTRACT TO TRUGREEN LANDCARE RECOMMENDATION It is recommended that the Utility Board/City Council approve of (1) the selection of TruGreen LandCare as sole bidder for a three-year landscape and irrigation maintenance service contract for Azusa Light & Water facilities; and (2) a budget amendment in the amount of $18,300 to cover the added cost of this contract, and provide a contingency for additional work, such as irrigation system repairs. BACKGROUND On September 27, 2004, the Utility Board/City Council approved the specifications for a three-year landscape and irrigation maintenance service contract for Azusa Light & Water facilities and authorized formal bidding. The bid opening was held at the City Clerk's Office on October 18, 2004, and one bid was received from Tru -Green LandCare in the amount of $3,290 per month ($39,480 per year). This is the same company which the City selected through a competitive process for maintenance of its facilities. While staff would be happy to re -bid this project if so desired by the Utility Board, we believe that there is justification for approving this sole bid. Since the current contract for services is $1,765 per month, TruGreen's bid is $1,525 per month more than our current contractor's. However, additional tasks and facilities were included in our specifications that are not currently serviced by our existing contractor. A line -by-line comparison of TruGreen's bid shows that these additional tasks/facilities added $1,645 per month to TruGreen's bid. Because this amount is only slightly above the total difference of the two contracts, TruGreen's bid appears overall to be competitive. Staff therefore recommends that TruGreen be selected as the sole bidder. FISCAL IMPACT This bid award will cost $39,480 annually, or $18,300 per year more than our current contract. It is recommended that an amendment be approved in the amount of $18,300 to expense account 31-40-702-935-6805, along with an amendment to revenue account 31- 01213-1 40-702-000-4412; funding for this amendment is proposed using unbudgeted funds from rental income of office space. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities Steven Yang, Administrative Technician 02. 4? ,j[- H AZUSAGHT CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES 'sT a DATE: OCTOBER 25, 2004 SUBJECT: AWARD OF CONTRACT FOR PROJECT W-194, CYPRESS STREET WATER MAIN REPLACEMENT PROJECT RECOMMENDATION It is recommended that the Utility Board/City Council: (1) approve the award of contract for the construction of Project W-194, Cypress Street Water Main Replacement Project, to John T. Mallory, Incorporated; and (2) amend capital improvement project budget in the amount of $188,000 in order to pay the low bidder. BACKGROUND The Water Division accepted and publicly opened bids on the above referenced main replacement project on October 18, 2004, following prior approvals by the Utility Board on September 27, 2004. John T. Malloy, Inc.'s Bid for the construction of the project is $687,573.70. The bids of the second and third low bidders are Williams Pipeline Contractors, Inc., $707,272.50, and Robert G. Castongia, Inc:, $769,012.86. This capital improvement project was originally budgeted in the amount of $500,000. However, in developing the specifications for this project, water distribution crews were asked to help identify the section of water main that was most prone to leakage in Cypress Street. This and some other changes in the final specifications have lead to bids that were more than what was originally budgeted. Thus, approval of a budget amendment is requested as a part of this bid award. FISCAL IMPACT The fiscal impact of this construction contract is $687,573.70; this amount is to be funded through capital improvement account number 32-80-721-7145/72105B, which after being amended in the amount of $188,000 with water fund 32 reserves, will have a balance of $688,000. Prepared by: Chet Anderson, Assistant Director of Water Operations 025 garr/• 40. CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL / /- FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES /� W T A Jo h 1-4 DATE: OCTOBER 25, 2004 SUBJECT: APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH WREN & ASSOCIATES TO PERFORM INSPECTION SERVICES ON PROJECT W-194 CYPRESS WATERLINE RECOMMENDATION It is recommended that the Utility Board/City Council approve a Professional Services Contract in the amount of $32,000 to Wren & Associates to provide inspection services on Project W-194. BACKGROUND Construction on Project W-194, Cypress Street Water Main Replacement Project, has been bid and will require inspection. Wren & Associate has done past projects for the Water Division, and at $55 per hour is more cost effective than other consultants that the Water Division has asked for prices. For comparison: Civiltec, $67/hour; Psomas, $75/hour; and SA Associates, $67/hour. FISCAL IMPACT The fiscal impact of this inspection services contract is $32,000 to be funded from the Capital Improvement Budget approved by the Board. Prepared by: Chet F. Anderson, Assistant Director- Water Operations 026 7,1- J AZUSA LIGHT i NATER CONSENT CALDENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES � TTA Jh� DATE: OCTOBER 25, 2004 SUBJECT: ACCEPTANCE OF AN ASSIGNMENT BY BEYLIK DRILLING TO LAYNE- CHRISTENSEN OF BEYLIK'S CONTRACT TO DESTROY THREE WELLS RECOMMENDATION It is recommended that the Utility Board/City Council accept the assignment of Beylik Drilling's Well Destruction contract to Layne- Christensen. BACKGROUND At its July 26, 2004, Board meeting, the Utility Board/City Council approved the award of the Contract for Project W-195, Destruction of Three Water Wells, to Beylik Drilling of La Habra. Before beginning work on the project, Beylik sold a partial interest in its company to Layne - Christensen, the portion that is responsible for work under this contract. This assignment will put Layne -Christensen in Beylik' s place in performing on the subject contract. Layne - Christensen is an acceptable replacement for Beylik and had, in fact, submitted an unsuccessful bid for this project. FISCAL IMPACT There is no fiscal impact associated with the assignment of this contract to Layne by Beylik. Prepared by: Chet Anderson, Assistant Director of Water Operations Attachment: �` Assigmmnt Beylik- ayne.pdf 027 CONSENT TO ASSIGNMENT Pursuant to the terms of that certain Agreement of Sale dated as of September 30, 2004, between Beylik Drilling and Pump Service, Inc. (`Beylik") and Layne Christensen Company ("Layne"), Beylik has agreed to sell certain assets to Layne including the contract(s) between you and Beylik. City of Azusa Lieht & Water Department (the "Owner") hereby acknowledges and consents to the assignment of the contract(s) identified below (the "Contract") between Beylik and Owner to Layne in connection with the purchase of certain assets described above and pursuant to the form of the Assumed Contract Assignment Agreement attached hereto (the "Assignment"). This Consent will become effective immediately upon Owner's receipt of notice via confirmed facsimile that the sale of Beylik's assets to Layne has been closed. Owner should continue to make payment under the Contract to Beylik for work performed by Beylik prior to such closing (October 1, 2004). Owner agrees to make all payments for work in connection with the Contract completed by Layne after such closing to Layne via regular, first class mail to the following address: Layne Christensen Company 5916 Paysphere Circle Chicago, Illinois 60674 Printed ASSIGNED CONTRACT(S): Three Well Abandonment short form Colcu11acquisitions%cylikNConsmt 9-22 M ASSUMED CONTRACT ASSIGNMENT AGREEMENT THIS ASSIGNMENT is made this 30' day of September, 2004, by and between Beylik Drilling and Pump Service, Inc., a California corporation ("Assignor") and Layne Christensen Company, a Delaware corporation ("Assignee"). WHEREAS, Assignor has entered into those contracts identified on Exhibit A hereto (the "Contracts"), with certain parties thereto (referred to as the "Owners"), for the provision of goods and . services; and WHEREAS, an Agreement of Sale dated September 30, 2004 ("Agreement of Sale"), has been entered into by and among Assignee as buyer and Assignor as seller; and WHEREAS, all defined terms denoted by the capitalization of the first letter thereof shall have the meaning set forth in the Agreement of Sale unless otherwise defined herein; and WHEREAS, Assignor desires to assign to Assignee all of Assignor's right, title and interest in and to the Contracts; and WHEREAS, Assignee desires to assume certain of Assignors' obligations and duties under the Contracts pursuant to the terms hereof. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. Assignor hereby assigns to Assignee all of its right, title and interest in and to the Contracts, including, but not limited to, the right to receive all payments from the Owners for work performed under the Contracts after September 30, 2004. Assignee hereby assumes Assignor's obligations and duties under the Contracts and agrees to furnish pursuant to the terms hereof, all of the necessary labor, material and other things necessary or appropriate to fully and timely complete the Contracts in accordance with all of the plans, specifications, terns, conditions and requirements set forth therein to the extent required after the Closing Date. Assignor shall be bound to Assignee by, and Assignee shall retain the rights Assignee has against Assignor for, liabilities not assumed by Assignee pursuant to Section 1.02 of the Agreement of Sale (including without limitation Assignor's continued liability for any 1\:colcul\acquisitions\beylik\assumcdwnnactusignmt 9-16 00 90tj tj breach, default or non-performance under the Contract which occurred prior to the date hereof) and any rights Assignee may have against Assignor for violation of applicable representations and warranties contained in Article III of the Agreement of Sale. 2. Assignee agrees to perform on a timely basis all of the duties, obligations and responsibilities of Assignor for performance after the date hereof under the Contracts. 3. Assignor shall promptly and in such form or manner as may be reasonably requested by Assignee, take all action or actions to endeavor to cause the Owners to perform in accordance with the Owners' responsibilities and obligations under the Contracts and/or to institute on behalf of Assignee any of Assignor's rights, remedies and redresses with respect to the Contracts. All reasonable out-of-pocket expenses incurred by Assignor in taking such action or actions shall be reimbursed by Assignee to Assignors. In the event Assignee so requests, Assignee shall have the right to assume control of, compromise or settle any procedure respecting or arising out of matters provided for above in this Paragraph 3. 4. All notices, requests, demands and other communications under this Assignment shall be deemed to have been duly given upon: (i) personal delivery to the recipient; or (ii) telecopier transmission or overnight courier service (e.g., Airborne, Federal Express, etc.); or (iii) three (3) business days after deposit in the United States mail, registered or certified, postage fully prepaid and addressed to the respective parties as follows: If to Assignor: BEYLIK DRU LING AND PUMP SERVICE, INC. Attention: Robert S. Beylik 3000 West MacArthur Blvd., Suite 660 Santa Ana, California 92704 Telephone: (714) 434-4747 Facsimile: (714) 434-9232 2 . Ncoleu I\acquisitionslbrylik\assumedcontmctassirnmt 9-16 010 With a copy to: HEwITT & O'NEn, LLP Attention: William L. Twomey 19900 MacArthur Blvd., Suite 1050 Irvine, California 92612 Telephone: (949) 798-0500 Facsimile: (949) 798-0511 or to such other person and place as Seller and Seller's Principal Shareholder shall famish to Buyer in writing; and if to Buyer: With a copy to: LAYNE CHRISTENSEN COMPANY Attention: President 1900 Shawnee Mission Parkway Mission Woods, Kansas 66205 Telephone: (913) 677-6850 Facsimile: (913) 362-8823 General Counsel LAYNE CHRISTENSEN COMPANY 1900 Shawnee Mission Parkway Mission Woods, Kansas 66205 Telephone: (913)677-6864 Facsimile: (913) 362-8823 or to such other person and place as the Buyer shall famish to Seller or Seller's Principal Shareholder in writing. 5. This Agreement shall be governed by and interpreted in accordance with the laws of the state of Kansas. 6. This Agreement may be executed simultaneously in two or more counterparts; each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, this instrument is executed on the day first above written. ASSIGNEE LAYNE CHRISTENSEN COMPANY M 3 1�.colcu l%acquisitionslbeylik\assumedcontractassignmt 9-16 031 ASSIGNOR BEYLIK DRILLING AND PUMP SERVICE, INC. <} Ncolm I \acquisitions\bytik\assu=dwntrac=sigpmt 9-16 032 TO: AZ� Gnt A weUSA [rr CONSENT CALENDAR HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL -7 FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES f ✓ /.--/A DATE: OCTOBER 25, 2004 SUBJECT: NOTICE OF COMPLETION - CAPITAL IMPROVEMENT PROJECT WATER TREATMENT PLANT ENTRANCE BLOCK WALL AND CONDUIT IMPROVEMENTS RECOMMENDATION It is recommended that the Utility Board/City Council accept The Treatment Plant Block Wall and Conduit Improvements Project, and direct the City Clerk's Office to execute the Notice of Completion for Dominguez Construction and also have the same recorded at Office of the Los Angeles County Recorder. BACKGROUND The Water Division undertook a project to improve the entrance to the water treatment plant on Azusa -San Gabriel Canyon Road. The project involved building a block wall on the south side of the plant property and installing conduit for electric supply to irrigation controls. A second project is the installation of 'iron fencing on top of the block wall and installing a new gate, which will begin on October 25. FISCAL IMPACT The fiscal impact of approving Notice of Completion involves the payment to Dominguez Construction, following the statutory 35 day waiting period, of $6,155.50 currently held by the City as retainage on this project. Prepared by: Chet F. Anderson, P.E., Assistant Director, Water Operations Attachment: f:: e,yC NOC-Don inguezCons t. pdf 033 RECORDING REQUESTED By AND WHEN RECORDED MAIL TO: NAME Azusa City Clerk STREET 213 E. Boulevard ADDRESS CITY, STATEN Azusa, CA 91702 ZIPCODE SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.) Notice is hereby given that: 1 . The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2.. The full name of the owner is City of Az 3. The full address of the owner is 213 E. Foothill Blvd., Azusa, CA 91702 4. The nature of the interest or estate of the owner is: In fee. (IF OTHER THAN FEE, STRIKE -IN FEE" AND INSERT, FOR EXAMPLE, "PURCHASER UNDER COWEvcT OF PURCHASE, OR LESSEE") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES 7. A work of improvement on the property hereinafter described was completed on Oc tobe r 25 , 2004 The work done was: B. The name of the contractor, if any, for such work of improvement was Dominguez Cogstruction May 28, 2004 (IF NO CONTRACTOR FOR WORK OF IMRIOVEMENT AS A WHOLE, INSERT 'NOME') (DATE DF ONi11ACTl 9. The property on which said work of improvement was completed is in the City of -Azusa - Countyof Los Angeles ,Stateof CA ,and isdescribed asfollows: Block Wall and Conduit Installation 10. The street address of said property is 1870 Azusa & San Gabriel Canyon Road IIF NO STREET ADDRESS HAS BEEN OFFICIALLY ASSIGNED, INSERT NONE .1 Dated: October 25, 2004 I$IGNATURE OF OWNER OR CORPoPATE OFFICER OF OWNER NAMED IN PAPAGMRI OR HIS AGENT) VERIFICATION I, the undersigned, say: I am the the declarant of the foregoing notice of completion; (-PRESIDENT OF", "MANAGER OF", *PARTNER OF". "DWNE0. OF", ETC.1 I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on at (CITY) (STATE) (PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLEIRON ARE TRUE) WOLCOM FORM 1114 - Rev. B-94 (price d., 3A) NOTICE OF COMPLETION 01994 WOLCOTTS FORMS. INC. (See reverse side for additional Information) 034 7 II�I67775 III 39114 5 1L- Q AZUSA AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES ✓'�� f' ' J DATE: OCTOBER 25, 2004 SUBJECT: CONTRACT FOR MATERIALS EXCHANGE WEB SERVICE RECOMMENDATION It is recommended that the Azusa Utility Board/City Council: (1) approve of a three-year agreement with Genacom, Inc., pending review by City Attorney, for web services which would add a Materials Exchange function to Azusa Light & Water's website; (2) authorize City Manager to execute final contract with Genacom; and (3) approve of a budget amendment using AB 939 fees in the amount of $12,000 to pay Genacom, Inc. for web services during remainder of this fiscal year. BACKGROUND Genacom, Incorporated, offers a web service which allows communities to promote exchanges amongst residents/businesses of furniture, toys, clothes, which might otherwise be set out for pick up on trash day or be taken to a household hazardous waste round up. Exchanging usable materials or items in this manner is referred to in recycling terms as "reuse," and is recognized by the State as a valid means of achieving the mandated recycling goals. Many believe that Feusing materials is of a higher environmental value than recycling because reuse requires less energy and resources than recycling. Genacom's services allow those with internet access to register online at no cost for the service, and then make their old items available online by posting them to web pages, similar to how people post items on eBay. However, with this "reuse exchange," materials or items would typically be made available at no cost to the reuser. If a person wishes to obtain the material or item appearing on the website, he or she would have to register. By registering, the interested reuser would be permitted to make contact with the party posting the item to make arrangements for pick up or delivery. 035 The web service may also be used to post "wanted" products. For instance, teachers may want to use it to request donations of art supplies or books for classrooms. Food banks may want to use it to request donations around the holidays of food or can goods. Genacom is proposing to develop and deploy the exchange functionality within 1 month, and then operate the service for a 3 -year period. Under the proposal, the web pages would . actually be hosted by Genacom on a third party's server, however, linked to Azusa Light & Water's web pages. This will be convenient to users and also avoids security concerns. Since the design would be made to look and feel like Azusa Light & Water's web pages, users will not notice a significant difference in the page designs. The set up cost for the service is $10,000 and the ongoing fee is $350 per month. As an added incentive, Genacom is offering to reduce the cost by $1,000 if the service can be launched by December 1, 2004. To see a sample of how this service works, go to http://www.napamax.org/default.asp. You might also visit http•//reusemax..qenacom.com. This proposal has been reviewed by our IT Department and Athens Services and both are fine to proceed as proposed. FISCAL IMPACT The total cost for this service would be about $21,600 over three years, or $11,450 during the remainder of this fiscal year and $10,150 over the remaining 29 months of the contract. It is proposed that AB 939 fee revenues be used and that accounts 28-40-750-065-4450 (revenue) and 28-40750-065-6625 (expense) be amended by $12,000. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities Attachments: It Azusa Incentive.doc Prf. Svc Schedule of Svcs.xLs Agreement.doc G36' Azusa Incentive Proposal 041013 Dear Cary Kalscheuer, This is an incentive offering by Genacom Inc., service provider of the ReUseMAX On- line Materials Exchange. Genacom has the capability to set up, test, launch, and Internet test, and have ready for public use, the ReUseMAX Exchange in about 4 weeks. Most of the additional schedule is based on the time for a client to get their internal project committee to send us the required files and to accept each stage of the development. We have found that our clients whom we offer a financial incentive to accelerate our standard program Workplan and Schedule of Performance Milestones, tend to participate in launching their project in a shorter time period. Therefore, based on an acceptance date of October 250i, 2004, and a "ready for public use on the Internet" date of December 1, 2004, we are offering a one thousand dollar ($1000.00) discount in the set up fee for the ReUseMAX Exchange provided we receive the logo, color palette, content,,or Client Specifications for layout of User Interface, by November 5`s, 2004. Note: as in the demonstration, all of the content management fields are set up to be added, edited, or deleted by the client at any time. We look forward to working with you on this important program. Please acknowledge receipt of this Incentive via email. Best Regards Greg Weinerth ReUseMAX Program gree@Qenacom.com 888-615-3573 707-226-7000 037 a GENACOM PROPOSAL AZUSA LIGHT AND WATER PROPOSALFOR ReUseMAX On-line Materials Exchange Attn: Mr. Cary Kalscheuer Integrated Waste Management Coordinator City of Azusa Presented by: Genacom Inc. 1736 Jefferson Street Napa, CA 94558 707-226-7000 ja GENACOM PROPOSAM ReUseMax Professional Services Agreement Effective as of this agreement's latest date of execution (the "Effective Date"), Genacom, Inc. the owner of all copyrights to ReUseMax software ("ReUseMax") and the client, Azusa Light and Water, Azusa, California, identified on the attached signature page ("Client") hereby enter into an internet software licensing, web hosting and support services agreement (the "Agreement") subject to the following terms and conditions: 1.0 Term This Agreement shall commence upon the latest signature date, (the "Effective.Date") and shall extend for a period of 3 years (the "Initial Term"). Following the Initial Term, this agreement may be renewed by Licensee under the same terms and conditions for an additional three year period, provided that all payments are current and Licensee provides written notice of its intention to renew this agreement within ninety days before the expiration of the current term. 2.0 License 2.1 ReUseMax grants the Client rights to use the Software provided that you comply with these terms and conditions: The Software is protected by copyright and other intellectual property laws. ReUseMax or its suppliers own the title, copyright, and other intellectual property rights in the Software. The Software is licensed, not sold. You may not sell, resell, license, rent, lease, lend, or otherwise transfer for value, the software to any other government, corporate or private entity. You may not reverse engineer, decompile, or disassemble the Software. 2.2 ReUseMax may collect and use technical information gathered as part of the product support services related to the Software. ReUseMax may use this information solely to improve our products, services or technologies and will not disclose this information in a form that is personally identifiable. 2.3 This ReUseMax license may apply to updates, upgrades, or add-on components or additional services requested or provided that is associated with this Software. 3.0 Ownership and Intellectual Property Rights: 3.1 ReUseMax acknowledges that any Client provided data, including data provide by customers of Client on materials exchange, content, graphics and/or information ("Client Content") is the property of Client. Client hereby grants to ReUseMax a world- wide, royalty -free, revocable, non -transferable, non-exclusive license to use the Client Content for the performance of the Services. 3.2 Client shall, at Client's sole cost and expense, grant ReUseMax a world-wide, royalty -free, revocable, non -transferable, non-exclusive license to use any third party technologies required to modify the Software in connection with performing the Services. 3.3 ReUseMax reserves all rights, title and interest in all services licensed to Client. Client acknowledges that all technology (excluding any technology licensed pursuant to Section 3.2 above) utilized by ReUseMax to perform the Services (the "ReUseMax Tool Page 2 10/19/2004 03 9 _ O . PROPOS/i Set") is the property of ReUseMax and its licensors. The ReUseMax Tool Set refers to all proprietary rights, including but not limited to copyrights, trade secrets, formulas, research data, know-how and specifications related to the services commonly known as ReUseMax as well as any trademark rights and associated good will in the present form and all future updates and upgrades during the term of this agreement. 3.4 Provided Client has met its payment obligations, any Client content provided by visitors and users of ReUseMax will be the property of Client. 3.5 Nothing in this Agreement shall preclude ReUseMax from developing for itself, or for others, materials which are similar with those produced as a result of the Services provided hereunder and any information which may be retained in the unaided memory of ReUseMax personnel providing the Services hereunder, but without the use of any of Client's Confidential Information. 3.6 Client agrees that this Agreement is for the benefit of one Waste Management Agency unless identified herein or in addendums. 4.0 Confidentiality: 4.1 Each party acknowledges that, in the course of the performance of this Agreement, it may have access to information and communications, including proprietary information claimed to be unique, secret, or confidential, and which constitutes the exclusive property and/or trade secrets of the other party ("Confidential Information"). Each party agrees to maintain the confidentiality of the Confidential Information and to use the Confidential Information only to the extent necessary for legitimate business uses in connection with this Agreement. Upon request of either party or on termination or expiration of this Agreement, each party shall return the Confidential Information of the other party then in its possession. Nothing in this Agreement shall prohibit or limit either party's use of information which (a) is now, or hereafter becomes, publicly known or available through lawful means; (b) is rightfully in receiving party's possession, as evidenced by receiving party's records; (c) is disclosed to the receiving party without confidential or proprietary restriction by a third party who rightfully possesses and rightfully discloses the information; (d) is independently developed by the receiving party without any breach of this Agreement; (e) is the subject of a written permission to disclose provided by the disclosing party; or (f) is required by law to be disclosed. 4.2 Because the unauthorized use, transfer or dissemination of any Confidential Information by the recipient may diminish substantially the value of such materials and may irreparably harm the disclosing party, if the recipient breaches the provisions of this Section 3, the disclosing party shall, without limiting its other rights or remedies, be entitled to seek equitable relief, including but not limited to injunctive relief. 5.0 Services Updates The monthly licensing fee includes all updates and upgrades to all ReUseMax Standard Services features and functions within the lowest price bundled package, excluding special sales and promotions. Client will be notified a minimum of 48 hours prior to any upgrade or update and longer when appropriate. 6.0 Warranty: Page 3 10/1912004 d 4 0 GENACOM PROPOSAL ReUseMax warrants that its Services will be performed in a professional and workmanlike manner in accordance with applicable professional standards and shall re- perform any work not in compliance with this warranty brought to its attention within thirty (30) days after that work is performed. If ReUseMax is asked to re -perform any work and it is determined that ReUseMax has already met its obligations under this Section 3, Client agrees to pay ReUseMax on a time and materials basis at ReUseMax' standard rates for time spent on such additional work. 7.0 Limitation of Liability Either Party's maximum liability to the other Party under this agreement, regardless on what basis liability is asserted, shall in no event exceed the total amount paid to ReUseMax for the specific service in dispute under this Agreement. Neither Party shall be liable to the other Party for any incidental, consequential, punitive or special damages. 8.0 Alternative Dispute Resolution. If a dispute arises and cannot be resolved by the parties, either party may make a written demand for formal resolution of the dispute. The written request will specify the scope of the dispute. Within 30 days after such written notice, the parties agree to meet or teleconference, for one day, with an impartial mediator and consider dispute resolution alternatives other than litigation. If an alternative method of dispute resolution is not agreed upon within 30 days of the one -day mediation, either side may start arbitration proceedings. 9.0 Governing Law. This Agreement shall be governed in accordance with the laws of the State of California with the exclusive jurisdiction and venue of the County of Napa. In any action arising out of or relating to this Agreement, the parties waive any other venue. . 10.0 Waiver. The failure to exercise any right provided in this Agreement shall not be a waiver of prior or subsequent rights. 11.0 Invalidity. If any provision of this Agreement is invalid under applicable statute or rule of law, it is to be considered omitted and the remaining provisions of this Agreement shall in no way be affected. 12.0 Entire Understanding. This Agreement expresses the complete understanding of the parties and supersedes all prior representations, agreements and understandings, whether written or oral. This Agreement may not be altered except by a written document signed by both parties. 13.0 Attachments & Exhibits. The parties agree and acknowledge that all attachments, exhibits and schedules referred to in this Agreement are incorporated in this Agreement by reference. Page 4 10/19/2004 041 GENACOM PROPOSAL 14.0 Notices. Any notice or communication required or permitted to be given under this Agreement shall be sufficiently given when received by certified mail, or sent by facsimile transmission or overnight courier. Accepted and Agreed Genacom Inc. ReUseMax David Northcutt Title: President Azusa Light & Water Person Title: Purchase Order # Page 5 10/19/2004 042 a GENACOM PROPOSAL ReUseMax Professional Services Agreement Addendum 1 Specific Scope of Services REUSEMAX SOFTWARE ReUseMax is an On -Line Materials Exchange Software package, consisting of a web enabled user interface and a dynamically driven -active page database that resides on a web server.that is linked to the Internet. The Standard features and functions include: USER INTERFACE Browsers Browsers can enter the Exchange and view listings. Once they see an item listed as available that they wish to receive, or if they have an item that is wanted by a registered user that they want to provide, then they need to become a Registered User to complete the exchange. Registered Users Registered Users can list items to be approved by a Moderator prior to launch to the Intemet. Registered Users can list items they want to receive that will be approved by a Moderator prior to launch to the Internet. Registered Users must complete a minimum of three fields to become a Registered User, email address, which is their user -name, and the password twice. Listings Listings are materials Available that someone else may want to reuse. Listings are materials Wanted that someone else may want to discard. Some materials may be free of charge and some may have a price posted or unposted, depending on the Client. Listing Forms Listing forms include material categories that model after the Ca1Max categories. Weight, the weight of the material is recorded at the time of the listing. If someone does not know the weight, a weight table is provided to assist in the estimate of the weight. Photo, a photo of the listed item may be posted for view. Exchanges Exchanges occur when one registered user asks to contact another registered user to exchange material. At that point, the Requesting Registered User authorizes giving their contact information to the Listing Registered User. The Listing Registered User receives an email with the contact information for the Requesting Registered User and then the two parties make personal contact via email or telephone to make arrangements to exchange the material. Pending Exchanges Page 6 10/19/2004 043 M GENACOM rrrOr# Once the email is sent to the Listing Registered User, the material is taken off the available list and the web and moved to the Pending Exchange file. **Two weeks after the material is in the Pending Exchange file, the Listing Registered User receives an automatic email with a link back to the Listing with a request to: a Confirm the Exchange and move the listing to completed exchange file. b Keep the exchange as Pending as arrangements have been made for the exchange, but not completed. c Confirm a partial exchange of material and edit the existing listing to reflect the balance of the material that is then re -posted as a listing. d Confirm the Exchange has not occurred and delete the listing. Confirmed Exchanges Once the Listing Registered User confirms an exchange, the weight of the material exchanged is recorded and available in the Reports. ADMINISTRATIVE DASHBOARD The Client has access to the Administrative Dashboard via a login and password. Permissions The Client may have up to three levels of permissions to their staff for access to the Administrative Dashboard: View only Dashboard, back office and reports Post content management articles. Confirm listing content is appropriate for Internet and approve and Post listings. View, Post, Confirm, Approve, and Compile and print dynamic Read Only: Moderation Reports reports The Standard license allows up to 10 people to have permissions. Approval All listings are reviewed and approved by a Client Moderator prior to posting to the Internet. If the listing is appropriate, approval is a one -click process. If the Client Moderator chooses to edit the listing, it is to their discretion regarding internal policies. Content Management Standard services include 10 navigation buttons of internal links to content management for such categories as: Newsletters, Events, FAQ, Resources, About Us, Register, Sponsors, Testimonials, Local Recycling Info, and My Profile. Client may rename any of these categories. Categories ReUseMax is set up based on the 15 Parent Categories for material types. Client, at their option, may add subcategories to these 15 Parent Categories. Page 7 10/19/2004 044 21 GENACOM PROPOSAM Exchange Listing This is a list of the Approval Status of each listing. At a glance the Reports Permission can view the status of each listing. This also allows the Reports Permission to view the individuals performing exchanges to see their listings and measure their level of participation with the exchange. System This is the dynamic database of all listings, content, materials categories, weights, and status of exchanges. The person with the Reports Permission can compile any type of report, for any date/time period from the beginning date of the exchange to the present date. This includes the records of the total tonnage of diverted material for AB939 reporting. Import / Export to XML, CSV This allows the Export of Reports from System above to an Excel Spreadsheet via a Comma Separated Value (CSV) file. This also allows the import and export of data and listings from other ReUseMax materials exchanges. This import / export function is intended for adjacent cities or counties that have ReUseMax licenses to import and export listings to and from each other. Note: Adjacent cities and counties must set up their own agreements to import and export data and listings, and ReUseMax will facilitate that data exchange at an additional fee. See Program Schedule. Note: Currently, most other exchanges are not dynamic and do not collect information in the data -fields comparable to ReUseMax and therefore, importing data from other exchanges must be done manually by the Moderator. CUSTOMIZATION OF REUSEMAX EXCHANGE SOFTWARE TO CLIENT SPECIFICATIONS Logo and Color Palette 'Included in the Standard license is an adaptation of the Client's logo and color palette to the User Interface of the Materials Exchange. Note: On bottom of each page of Exchange, ReUseMax reserves the right to have an active link that says "Powered by ReUseMax" with the ReUseMax logo. This will be an appropriate size to flow with the look and feel of the page. Initial Set Up Initial set up includes Client providing to ReUseMax all content for Content Management, links, configurations, graphics, photos, and visual images to be part of the Page 8 10/19/2004 0.A2 5 N'w', I GENACOM PROPOSAL original launch of the Exchange. Any proposed schedule is based on the assumption that all Client approved materials are presented to the ReUseMax Project Manager at once. Header / Footer A custom Header and Footer that may be required by municipality policies regarding websites is included in the Standard set up fee as long as it is included in the original content files at the time for the Initial Set Up of the Exchange. Subsequent Header and Footer additions are considered a service fee. Testing ReUseMax performs a thorough review and test of each new Exchange while on our staging servers and prior to launch to the Internet. This is a team effort. We encourage the Client to have several people to simultaneously review and test the Exchange so we can make all edits and technical corrections prior to and soon after launch. WEBSITE HOSTING OF REUSEMAX EXCHANGE SOFTWARE Hosting on ReUseMax Servers ReUseMax is hosted at Verio Web Hosting. ReUseMax is hosted on the Internet on our own servers at a Verio shared hosting and co - location facility. Verio is a Tier One Internet provider. It is the worlds largest web hosting company with many redundant and back up systems to keep the website continuously on-line. Since the ReUseMax Application Service is not on municipal servers, or behind their firewalls, there are no issues of programming languages, protocols or security that will interfere with the existing Municipal systems. You can get more Verio hosting information at www.verio.com. TECHNICAL UPDATES The ReUseMax Team is continuously finding new and better ways to implement the technology of this Materials Exchange. On a regular basis we will provide these updates to all of our Client Exchanges at one time. Whenever we do this we will give you prior notification, and inform you what the Update is, and how it will benefit your Exchange. We normally perform these Updates around midnight so as not to interfere with higher traffic times of the day. These are included in the licensing agreement. WORKPLAN AND SCHEDULE OF PERFORMANCE MILESTONES Schedule begins the Week following receipt of the signed agreement with the Client. Schedule Page 9 10//19/2004 046 GENACOM PROPOSAM Week One Kickoff Conference Call Week Two Receive from Client all Designs, Logos, Color Palettes, Content, Programming Modifications to ReUseMax Exchange to conform to Client Specifications. Week Three Customer Accepts Visuals of Exchange Week Four Completion of Programming Modifications to ReUseMax Exchange to conform to Client Specifications. Customer Acceptance of Programming Modifications Week Five Begin Testing Week Six Complete Testing, Customer Acceptance, Week Seven Soft Launch to Internet. Week Eight Test on all platforms on the Internet, Ready for Public Use on Internet Week Nine Client Enrolls everyone in Municipal Offices, employees, to begin using site (and assist with site application on line, with full operation) Week Ten Starts placing ads for promotion program for community. Weekly conference calls for entire project will be arranged at Kick. Off Conference Call. Projects are all performed via email, database postings, telephone, and telephone conference calls. Site visits to the clients are not included in this scope of work or in cost estimates. FEE FOR SERVICES All Setup Services noted in above Scope of Work including Software and Customization: $10,000.00 Monthly fee includes Software Licensing, Internet hosting, updates and upgrades to the Exchange, and one hour of monthly technical support. 350.00 Payment Terms: 50% deposit with (at end of Week 2) Authorization and Purchase Order 25% at the beginning of Testing 25% upon Ready for Public Use on Internet, net 10 days. Monthly Fee, payment by agreed upon method of both accounting departments. This completes the Scope of Work and Fees for this Agreement. ADDITIONAL SERVICES Additional services, modular upgrades and fees are provided on the attached Excel spreadsheet which may be updated from time to time. Page 10 10/19/2004 047 Accepted and Agreed Genacom Inc. ReUseMax David Northcutt Tide: President Azusa Light & Water Person Title: Purchase Order Page 11 10/19/2004 13 GENACOM RO i ReUseMax Professional Services Agreement Addendum 3 Payment Schedule For Services Payment Information (nlease select from options below) OPTION 1: Our Agency will be paying for products and services rendered (Initial cost start- up and recurring fees) with a company check within 30 days of invoice. Name: Title: Agency: Billing Address: City State, Zi OPTION 2: Our Agency will be paying for products and services rendered (Initial cost start- � up and recurring fees) in the following method: Agency credit card. PLEASE PRINT CLEARLY I authorize ReUseMax, Inc., to charge the start-up fee of $ , to the valid credit card number listed below and to charge the ongoing recurring fee of $ to this same card number each recurring billing cycle. Credit Card type: Visa MasterCard American Express Credit Card Number: Expiration Date: Card Holder Name (as on credit card): Cardholder Credit Card Billing Address: Cardholder Credit Card Billing Phone k OPTION 3: Please Use Purchase Order # Payment Terms All payments are due within 30 days of invoice. Time is of the essence with respect to all payments to be made by Client under this Agreement. If any payment provided for is late, Page 12 10/19/2004 a] GENACOM PROPOSAL Client shall pay interest on the payment from the date due until paid at a rate of 1.5% per month, or the maximum rate permitted by law, whichever is less. When payments are 60 days past the invoice due date, the website will be temporarily removed from the Internet until the account is paid in full. When payments are 90 days past the invoice due date, in addition to payment in full of all monies due; a $500 service charge will be required to re- launch the website to the Internet. Accepted and Agreed Genacom Inc. ReUseMax Azusa Light & Water David Northcutt Title: President Person Title: Purchase Order Page 13 10/19/2004 050 051 ReUseMAX On -Line Materials Exchange Greg Welnenh Schedule of Services re QPeUseMAX.com 888-615-3573 707-226-7000 Component Description Setup Recurring Recurrence Notes Initial Setup & Hosting Service Description Initial Setup $10,000 5350 Monthly The Primary seat Is the seat mechanism all Cities and Regions report through. Primary setup includes incorporating identity of the client Into the web site, and making all relevant links appropriate. Monthly fee includes Software Licensing, Internet hosting, updates and upgrades to the Exchange, and one hour of monthly technical support. These are performed on an ongoing basis, and client's are notified in advance of the updates being applied. Database Sharing Interactive Database Monthly License 75 Monthly Provides the ability for the Client to share listings from surrounding communities. Site Planning Site Marketing Analysis & Plan 2,600 - This consulting package provides for a thorough revlew of all marketing strategies available and the Implementation of a plan of action moving forward. This Includes: - Local Internet Marketing - Marketing to the Construc8on and Demolition - Marketing to the community - Marketing to the business and service organlzallons - Establishing contests throughout the year From these efforts ReUseMAX will provide you with a plan and costs associated with it for proper Implememalion. ReUseMAX provides a wide range of web site design services to upgrade the basic look & feel of your MAX Design site. Design - Standard Included Client provides logo, color patens, 5 graphics, and links from their site to the Exchange, New Web Design with Supporting $2,500 - 7,500 ReUseMAX will provide the diem with Project Graphics Management and Design services to create a separate look and feel from the standard MAX site. This can Include a new look and feel or matching with - an ensting web site. Range based on: - Level of design - Compliance with slate & local web standards namic Content Dynamic Home Page Functionality Included Includes the functionality for adminstmtor to post, edit and delete all content categories listed here. Exchange Listing Functionality Included Provides the crone functionality that allows members to post listings and for visitors to the site to browse the listings as well as the process of exhanging exchanginga listing. Membership Functionality Included Provides an area for a member to add or modify their Information and the Information that will be displayed when contact information Is exchanged. Materials Alen Furxtionality, Included This functionality allows for a member to list keywords of nems that are listed. When an Item is listed that has the listed keyword, the member is notified in the manner requested. FAQ Functionality Included Frequently Asked Questions (FAQ) are pre -populated and modifed by administrator. These provide standard questions and answers regarding the proper use of the site. Special Events Functionality Included This functionality provides a means for the administrator, of the she to post information on upcoming events. Resources Functionality Included This functionality provides an area that the client can post information and links about available resources. This might include City and County Information as well as waste mane amen firms etc. Newsletter Functionality, Included Provides an area for you to post newsletters Press Release Functionality Included Provides and area to nni er.. a releases 051 052 Testimonial Functionality Included Provides an area to post testimonials from users of the Fxcha e. Marketing Functional] Automatic re uest to co late excha e Visitor Reminder Funmional Included Link -Back Novi ation Bar Included Relationshl Bu]Idln Functiorali 1.000 Refer a Friend Functionality Included Custom Survey for Exchange Visitors and Registered Survey Functionality 2,000 Users Provides the ability to generale a catalog In PDF format Catalog Generation Functionality - 5,000 that can be emailed or printed. The catalog is based on Primary Seat items currently being displayed in the system Administrative Interface Dynamic Content Mans emem Included Moderator Functions Included Reporting FuionalU Included Direct Email Functionals 2000 Web Site Marketing 125 r hour Local Web Site Marketin $400 lus three hours of ro em masa emem Online Search O 'mlration Plus 775 29.95 Momhl $300 lus ttuee hours of m act mora emem Onlirre Search O timimtion Plus 675 $300 his three hours of react mana errant Online Yahoo Direct Submission 675 Su ort Traim Pardo ofln-housetrain] 1,000 Per da + arises Tele hone Su on - Hou $125 Houd $200 Monthly lFrepalit Telephone Suppon - 2 Hours per month Telephone Support- 5 Hours per $600 Monthly Prepaid month $125 Hourly Moderation Support 052 AZ L1 SA on, a ut... AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL //JJ FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES V✓'T ���� DATE: OCTOBER 25, 2004 SUBJECT: APPROVAL OF SAN JUAN UNIT #3 FIRMING ARRANGEMENT BETWEEN THE CITY AND THIRD PARTIES RECOMMENDATION It is recommended that the Utility Board/City Council authorize the staff to finalize the negotiations with the Public Service Company of Colorado (PSCo) and Arizona Public Services (APS) and authorize the Mayor to execute the agreement with either PSCo or APS upon the preparation of the execution copy. BACKGROUND Since 1998 the City has been actively managing its power resources. Due to the unit contingency nature of City's San Juan resource and the predominant importance of San Juan resource to the City, the City has almost always mitigated the operational and risk management complexities of managing this resource by entering into contractual arrangements with third parties to exchange or otherwise sell the San Juan unit output and purchase firm resources to meet our retail needs. Due to the soon-to-be expired contractual arrangement for firming San Juan energy, staff has reexamined the options for firming San Juan power commencing January 1, 2005 through December 2005. The detailed analysis of the options for San Juan energy is encompassed in the attached report. Based on this examination and the evaluation of the proposals received for firming San Juan power, the proposals submitted by PSCo and APS are the most viable proposals from a financial standpoint. The economic values of PSCo and APS proposals are very close to each other and therefore require further negotiation to break the tie. The proposed arrangement from either PSCo or APS has an expected cost of between $23,000/month to $54,000/month. The low end of monthly cost will be achieved if San Juan unit 3 has low forced outage rate, and the high end of monthly cost will occur if San Juan unit 3 has high forced outage rate. The projected monthly cost of this arrangement at historical San Juan availability rate of 90% is 0153 $30,000/month. Given the time sensitivity of the proposals and the need to further negotiate the prices for this service to break the tie, staff recommends the Utility Board to authorize the staff to continue the negotiations and finalize the contractual arrangements with the party that ultimately offers the best proposal. The pro forma transaction agreement is attached hereto. FISCAL IMPACT Funds have been budgeted to pay for San Juan firming arrangement for current fiscal year and will be budgeted accordingly in the next fiscal for the proposed firming arrangement. Prepared by: Bob Tang, Assistant Director Resource Management Attachments: 054 G Pro-form Trans power resource Agrrt.doc strategy 200S.pdf 054 PROFORMA Transaction Agreement between and City of Azusa Date October 18, 2004 Counterparty City of Azusa (Azusa) Fee: $_JMWH will be charged for 30 MW, 24 hours per day as a firming fee 1) Azusa Unit Contingent Sale: The City of Azusa will sell 30MW of unit contingent energy from San Juan Unit #3 2) Counterparty Firm Energy Sale: Counterparty will sell 30 MW firm energy with liquidated damages (WSPP Schedule C-2) at Palo Verde 500kV January 1, 2005 — December 31, 2005 Azusa Counterparty On -Peak: 30 MWh per hour Off -Peak: 30 MWh per hour On -Peak hours: 6x16, hour 0700 through hour 2200 (PPT) Monday thru Saturday It hours each day) for the Term, excluding Sundays and NERC holidays. Off -Peak hours: All other hours other than On -Peak hours. of Firmness — Schedule B — Unit Contingent at San Juan #3 F Points — San Juan 345kV, Westwing 500kV, or Palo Verde 500kV via resource contingent transmission per the Tucson Electric Power Company and Century Power Corporation Interconnection Agreement, Exhibit A, dated October 7, 1992, Section C.6 (Public Service Company's sole daily option) Conditions - Azusa will notify Tucson Electric Power Company ('TEP") that Counterparty will be scheduling Azusa's 30 MW/h San Juan Unit 3 supply entitlement on a daily basis for the period of January 1, 2005 through December 31, 2005 and will retain Azusa's delivery point flexibility. Counterparty shall schedule Azusa's San Juan Unit 3 output directly with TEP. The Parties shall notify each other as soon as practicable of any interruption or curtailment of San Juan Unit 3 affecting this transaction. Azusa should notify Counterparty by calling and Counterparty should notify Azusa by calling 626-812-5138. 1 of 3 10/19/04 055 Public Service's Sale Provider - Counterparty Recipient- Azusa Amount - On -Peak: 30 MWh per hour Off -Peak: 30 MWh per hour Hours - On -Peak hours: 6x16, hour 0700 through hour 2200 (PPT) Monday thru Saturday (16 hours each day) for the Term, excluding Sundays and NERC holidays. Off -Peak hours: All other hours other than On -Peak hours. Level of Firmness — Schedule C-2 — Firm Energy with Liquidated Damages Delivery Points — Palo Verde 500kV Curtailments - In the event of curtailment, Counterparty will be obligated for liquidated damages per the WSPP Schedule C-2. Page 2 of 3 10/19/04 056 It is further understood that energy deliveries to Westwing 500 kV, or Palo Verde kV are solely from San Juan Unit 3, i.e., if San Juan Unit 3 is de -rated or forced out, such deliveries shall be adjusted in accordance with such de -rates or forced outages, and the underlying transmission from San Juan bus to Palo Verde 500 kV or Westwing 500 kV cannot be used for any other resource. Scheduling- Scheduling will be done on a daily -ahead prescheduled basis per W ECC trading timelines. de -rates related Counterparty will coordinate with Azusa any scheduling, tagging, and unit to San Juan Unit 3. Counterparty will perform generator and control area checkouts for day - ahead, hour -ahead, and real-time schedule changes and prepare necessary tagging changes. Counterparty will notify Azusa on a daily basis of any prior day San Juan Unit 3 de -rates to facilitate accounting for replacement energy costs and reconciliation. Both parties will schedule for all Hours and all Amounts, no partial Amounts or Hours will be allowed, except as set forth in Curtailment section below. Curtailments - Azusa can curtail energy deliveries to Counterparty in the event of a unit outage or derate at San Juan #3. Curtailments may not occur for economic reasons. Replacement Cost - In the event San Juan Unit 3 is de -rated or trips offline, Azusa will reimburse Counterparty for replacement energy at the Daily Firm Dow Jones Index for Palo Verde ("DJI @ PV") plus $_JMW h, for the respective On/Off-Peak index for the delivery day, for megawatts not made available to schedule 45 minutes prior to the respective operating hour or for megawatts not generated. The replacement energy calculation is as follows: MW not generated X (Applicable DJI @ PV + $___JMWh). The Applicable DJI @ PV is defined as follows: (i) for Monday through Saturday (excludes NERC holidays) use the DJI @ PV respective On/Off-Peak index; and (ii) for Sundays and NERC holidays use the DJI @ PV 24-hour index. In the event the Daily Firm Dow Jones Index for Palo Verde is no longer published and made available, the parties will utilize a mutually agreed upon substitute index. Timely Checkouts - To ensure timely checkouts of the amount of San Juan Unit 3 provided and the replacement energy purchased by Azusa, the Parties shall endeavor to check out once a week. The Parties shall endeavor to use a common format substantially similar to format as specified in Attachment A for check out purposes. The Parties shall endeavor to resolve any discrepancies as soon as practicable. Public Service's Sale Provider - Counterparty Recipient- Azusa Amount - On -Peak: 30 MWh per hour Off -Peak: 30 MWh per hour Hours - On -Peak hours: 6x16, hour 0700 through hour 2200 (PPT) Monday thru Saturday (16 hours each day) for the Term, excluding Sundays and NERC holidays. Off -Peak hours: All other hours other than On -Peak hours. Level of Firmness — Schedule C-2 — Firm Energy with Liquidated Damages Delivery Points — Palo Verde 500kV Curtailments - In the event of curtailment, Counterparty will be obligated for liquidated damages per the WSPP Schedule C-2. Page 2 of 3 10/19/04 056 of Laws - of Azusa Name: Title: Title: Azusa shall schedule energy by notifying Public Service by 8:30 a.m. MPT ("Scheduling Deadline") for all energy to be delivered for the following prescheduled day(s). All changes to the schedule made after the Scheduling Deadline prior to the day of delivery, are subject to mutually agreeable terms and conditions. This Transaction Agreement is being provided pursuant to the Western Systems Power Pool Agreement ("WSPP Agreement") dated September 1,2002. All written notices under this Agreement shall be deemed properly sent if delivered in person or sent by facsimile, or registered or certified mail, postage prepaid to persons specified below: Other Than Confirmations of Transactions If to City of Azusa: If to Counterparty: City of Azusa Light & Water 729 North Azusa Avenue City of Azusa, CA 91702 Attn: Assistant Director of Resource Mgt. Fax: 626-334-3163 Confirmations of Transactions If to City of Azusa: If to Counterparty: Telephone: 626-812-5138 All payments shall be made by electronic wire transfer as follows: To City of Azusa: To Counterparty: Wells Fargo Bank ABA # 102000076 Account No. 4950041244 THIS CONFIRMATION SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF CALIFORNIA WITHOUT GIVING EFFECT TO PRINCIPLES OF CONFLICTS OF LAWS All terms and conditions described in this proposal are confidential between Counterparty and the City of Azusa. Counterparty By: Printed Name: 3 of 3 10/19/04 057 MEMORANDUM TO: Joe Hsu FROM: Bob Tang, Richard Torres, Tim Vuong SUBJECT: RESOURCE PLAN FOR 2005 DATE: OCTOBER 18, 2004 PROBLEM STATEMENT: The City has procured sufficient power resources to meet its forecast load requirements for calendar year 2005. The following are the available resources: San Juan: 30 MW round the clock Palo Verde: 2 MW round the clock Hoover: 4 MW peaking Duke (Jun -Sept): 15 MW summer peaking PPM Wind: 2 MW round the clock Total: 53 MW for the months of June through September, 2005 38 MW for the months of January through May and October through December 2005 The following are the issues we have to deal with in the quarters of this study: 1. The transmission path for San Juan resource (from Palo Verde Hub to Southern California) is anticipated to continue to be heavily congested, as evidenced by the widening price spreads between the Palo Verde hub and Southern California in the forward markets for the time period, of more than $8/MWh. Further, the price spreads in the spot market between Palo Verde hub and Southern California also have widened considerably this year to consistently be in the range of $5 to $10/MWh. However, the price spreads between Palo Verde hub and Southern Nevada have remained steady and much lower between $1.5 to $3.5/MWh range in both the forward market and the spot market. 2. San Juan power is unit contingent, making it much less desirable to market unless discounted in price. 3. We have limited access to Palo Verde Hub for a portion of our San Juan, about 10 MW of access. M i 4.. We have very limited transmission access other than 10 MW from Palo Verde hub into Southern California and about 25 MW from Southern Nevada into Southern California. The natural gas prices continue to be very volatile and at elevated levels due to supply tightness in the entire energy complex which is expected to persist in CY 05. The spot power prices will continue to be highly correlated with the spot gas prices, with occasional price spikes should gas prices spike. As the electricity supply and demand appears to remain balanced, we anticipate that electricity prices should remain stable albeit at higher levels due to the higher gas prices in CY 05. The problem we want to solve is stated as follows: We want to minimize the costs of serving our load requirement by utilizing our existing power resources and transmission access while taking into account the price volatility, transmission congestion problems, credit risks, and operational feasibility. OPTIONS CONSIDERED: The staff has considered the following options centered on our single largest resource; the San Juan unit 3. The options are as follow: Option 1: The City sells the entire San Juan output as is, i.e. on a unit contingent basis at fixed price, and buys back at the same time the same amount of power at fixed price. Advantages of this option: a. The cost of "firming" San Juan is known a priori, i.e., the price discount the City will necessarily take when selling unit contingent product. Thus we can budget with precision the cost of firming. b. "No hassle", once the San Juan output is sold, we don't need to worry about the "ups and downs" of the unit performance. Our task becomes a financial risk management activity as opposed to system operational activity in addition to financial risk management activity. Disadvantages of this option: 0519, a. We maybe foregoing the opportunities of lower replacement power costs if the prevailing spot market prices for replacement power are lower than the fixed prices we lock ourselves in. Option 2: The City firms up San Juan output by paying a fixed fuming premium and are subject to spot market prices if San Juan unit is forced out or derated. Advantages of this option: a. The cost of "firming" San Juan is known a priori, i.e., the price discount the City will necessarily take when selling unit contingent product. Thus we can budget with precision the cost of firming. b. "No hassle", once the San Juan output is sold, we don't need to worry about the "ups and downs" of the unit performance. Our task becomes a financial risk management activity as opposed to system operational activity in addition to financial risk management activity. Disadvantages of this option: a. We maybe subjecting ourselves to much higher spot market prices when we need to purchase replacement power for San Juan outages. ECONOMIC ANALYSIS: Staff has considered and has analyzed both options above by conducting an informal request for quotes of the two products described above. The scenarios and quotes considered are as follow: Scenarios: Seven scenarios are considered in terms of the relative pricings between the spot prices and forward market prices for the study period. Scenario A: Assumes spot prices are the same as forward prices Scenario B: Assumes spot prices are 5% higher than the forward prices Scenario C: Assumes spot prices are 10% higher than the forward prices Scenario D: Assumes spot prices are 20% higher than the forward prices Scenario E: Assumes spot prices are 5% lower than the forward prices Scenario F: Assumes spot prices are 10% lower than the forward prices Scenario G: Assumes spot prices are 20% lower than the forward prices For Option 1, staff made two different assumptions regarding the price discounts of selling unit contingent and buying firm: 5% and 10% discounts. The discounts are reasonable representation of the market for these two distinct products based on recent observations in the marketplace. 5% represents the aggressive discount and may not be achievable in reality on a sustainable basis, whereas 10% discount represents a more achievable discount on a sustainable basis. For Option 2, staff received binding quotes from three entities with four proposals. The attached graphs (Graphs IA — 1G) represent the graphical representation of per unit costs of the options under the scenarios considered. The legend for the graphs is as follows: Party A Party B Discount (5%) — Option 1 (buy firm power and sell unit contingent power with 5% discount) Discount (10%) - Option 1 (buy firm power and sell unit contingent power with 10% discount) Party C Current — Current arrangement with PSCo Party D — Revised proposal from Party B RESULT: The following conclusions can be drawn from the graphs: 1. Party A's proposal is an outlier in all scenarios considered, and thus is rejected from further consideration. 2. Under a low discount off (5% discount) the firm price scenario, option 1 is the best option in a high spot market price environment. This is not surprising, given that at low discount off firm price, we incur fewer fees in firming service, and since the firm power we buy is at lower fixed price than the spot market price, it is definitely a winner. 3. Under a reasonable discount off (10% discount) the firm price scenario, option 1 is NOT THE BEST OPTION unless San Juan availability is extremely low (less than 70%) and spot market prices are much higher than the forward market prices (20% higher, see Graph 1D). 4. Among the proposals for Option 2, the proposals from Parties B and C are "bunched" together, with Party C's proposals being better if San Juan has low availability (less than 80%) and Party B's proposal being better if San Juan has high availability (more than 90%), and practicably 0611 indistinguishable if San Juan availability is in the most likely range of 80% to 90%. OUTLOOK OF THE FUTURE: Although the forecast of the future is always a tricky business, staff believes the following is a reasonable forecast of the future (for the study period) based on the current information: a. San Juan availability is forecast to be at or above the historical performance level of mid 80% to low 90% for the study period. Staff assessment is based on the fact that San Juan unit 3 had a three-week scheduled maintenance outage in the spring of 2004, and for the past five months, the unit has performed reasonably well. b. The forward market prices are good indicators of the spot market prices for the study period. Given the stability of spot market prices this summer even under a much volatile and higher gas price environment, staff believe that the spot market will remain stable without major "blow out" and "bear market" and thus the sensitivity range considered by this study of minus to plus 20% off the forward market prices is adequate representation of the future spot market price range. RECOMMENDATION: Given the above discussion, staff recommends the management to consider Option 2 (Firming Option) as the chosen option for CY 05. Further, staff recommends choosing Party B and C proposals for further consideration and negotiation. . WORD OF CAUTION: 1. The recommended strategy DOES NOT MITIGATE the exposure to spot market volatility inherent when San Juan unit is forced out. 2. The recommended strategy DOES NOT MITIGATE any unforeseen patterns of transmission congestions. However, since the City does have some degree of protection against transmission congestion at those trading hubs, the calculated risk we are recommending is probably the best we can conceivably do at this time. If the above recommendation is accepted by management, then the staff recommends the following process to bring the planning process to a closure: Step 1: Commence negotiation with Parties B and C for the final proposal to be chosen and make determination by October 20, 2004. Step 2: Seek Utility Board "pre -approval" on October 25, 2004 Step 3: Finalize the agreement shortly thereafter Graph 1 1A: Spot Prices to Forward Prices: No Change 0.6 0.7 0.7 0.8 .0.8 0.9 0.9 1.0 1.0 SJ Availability t PARTY A t PARTY B —4�— Discount (5%) —Discount (10916) w PARTY C --S CURRENT - — PART' D 063 Graph: 1 B 065 Graph -1D,,, 1D: Spot Prices to Forward Prices: 20%Higher $10.00ME ` xre f x � $8.00 yk - " i[,. '. i' Yom";� z� 55 3 }�.yc �'T• $6.00 t• *h :" , s „ c �4 $4.00 >1 c% L N p $2.00 T $0.00 x O6 0 08 y09 09 ';�sk. 10 10 7 4 "$2.00 - �, -$4.00 SJ Availability i- PARTY A -4- PARTY B -o-- Discount (5%) - Discount (10%) PARTY C -*- CLRRENr PARTY D 0166 $7.00 E,. rl � $5.00 Graph l E IE Spot Prices to Forward Prices 5°/a Lower $3.00 $2.00 0.7 0.7 0.8 0.8 0.9 0.9 1.0 1.0 SJ Availability -*-PARTY A PARTY B -F Discount (5%) - -Discount (10%) e -PARTY C -*-CURRENT PARTY D ,I a Graph l F $9.00 $7.00 $6.00 $3.00 $2.00 $1.00 $0.00 -I 0.6 Graph 1 G 1G: Spot Prices to Forward Prices: 20%Lower 0.7 0.7 0.8 0.8 0.9 0.9 1.0 1.0 SJ Availability m AZUSA EIGHT 6 IWATIR AGENDA ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES 13T ✓ 7 �p4 f • X4, DATE: OCTOBER 25, 2004 SUBJECT: AUTHORIZATION TO INITATE THE PROCESS OF DISPOSING THE PROPERTY AT 275 W. PARAMOUNT AVENUE RECOMMENDATION It is recommended that the Utility Board/City Council provide authorization to staff to initiate the process of disposing of Utility property located at 275 W. Paramount Avenue. BACKGROUND The property owned by Azusa Light & Water at 275 W. Paramount Avenue was used in the past as a water well site. The well has not been operational for a number of years, and this residentially zoned parcel is currently used by the Water Division to store replacement parts for its Distribution system. The Utility has received complaints about the appearance of the site by members of the public and the City Council has requested staff to improve the appearance of the site in the neighborhood. After some review, staff concludes that it is more cost effective to sell the parcel and use the proceeds for other public purpose projects than it is to landscape the property and maintain the landscaping. In order to sell the property, the Utility must first destroy the well that exists on the property. The next step will be to have an appraisal of the property done in order to determine the potential selling price of the property. After these items are completed, the Utility Board/City Council will be asked to adopt a resolution which makes a public declaration of intent to sell and invites protests, and the property will then be put on the market. We are requesting that the Utility Board/City Council authorize staff to begin the process of divesting the Utility of this property. A copy of the Assessor's Map of the property is attached for your information. The subject property is shown on the north side of Paramount between Angeleno and San Gabriel. 070 FISCAL IMPACT The fiscal impact can be more accurately estimated when the property appraisal is completed. Prepared by: Chet Anderson, Assistant Director- Water Operations Attachment: OIL, Paramount Property. pdf 01 Assessor Map . County of Los Angeles: Rick Auerbach, Assessor 8614 12 SCALE 1•�0 -' °r I- W - h / h to � -�F F. i •' T SF 3 3 \J /)).. TRACT NO. 17149 M. B. 419 - 34 - 35 (D 4 „ ze 4, TRACT NO._ 1364_1 O 9 065 L.i M. B. 328 - 18 - 19>"'s $ ,/es •::-.✓ Q Oa � 6 GS.'3 SUBDIVISION NO. I OF LANDS \,7 OF AZUSA LAND & WATER CO. (D77s,K M.R. 16-17 -18 , C)a U8 TRACT NO. 13963 OZ n $ s y — 1 M 8.280-20-21 W 9 1 _ < J L ' •,__- ni0 :r Z a Q C z,11 ~ 0z Q ' lo$ 4V ,y n � s BLK• B a a p• COCl $ 2045 PARAMOUN i AVE. �1 �r FOA PREY. MW7. SU; mo -11. !4 8 42 . 8614-11 T� Y 6ttp://assessormap.co.la.ca.us/mapping/gifimage.asp?vat=8614012.00 Fage 1 of 1 iiWi95W LP929201 I1Pa�e '12 90g�Od i:ma<u 81st. Py-',\ ?�.AMOVN T PCZ' oPF-- R`r'Y COS.v Tx OF LOS AXOELES. CALI 10/19/2004 $-A Power Resources Division Monthly Report • Status of Projects • Power Consumption Comparison • Wholesale Market Trend • Power Resource Budget Update • Preliminary FY03-04 Light Fund Operating Result 073 Status of Projects • Kirkwall Substation Settlement Agreement filed at FERC on October 1, 2004 • Preparation of audit of Edison's Kirkwall Substation construction costs is under way • Continuing our participation in CAISO Tariff amendment #60 settlement discussions • Continuing our participation in CAISO market redesign stakeholder process and ramped up coordination efforts with California Municipal Utilities Association (CMUA) • Concluded power resource portfolio optimization for October through December, 2004 • Commenced the evaluation of San Juan firming proposals for CY 2005 • Concluded the long term resource adequacy studies. Awaiting far CPUC's decision on Investor Owned Utilities (IOUs) Resource Adequacy Requirement (RAR) by the end of October to finalize our plan • Continued discussions with other Southern California Public Power Authority (SCPPA) members in the procurement of additional renewable resources to potentially meet the 20% Renewable Portfolio Standard (RPS) by 2010 • Preparing various regulatory, financial and progress report filings to outside agencies. WAPA for the annual Integrated Resource Planning report, Energy Information Administration for the annual electric operation reports, annual financial disclosure reports for SCPPA San Juan and Kirkwall Bonds, annual transmission revenue requirement adjustments to FERC 074 9 � CITY OF A2DSA ENERGY CONSUMPTION COMPARISON .... � _ _ ENERGY CCINSU TDN IN hhV _ — PERCEM .�_, .a KFUNM FY 03-06 FY 04-05 CHANGE 11F2 .. JLl 26,151 25758 -1,51% AUS 26.714 25,342 51496 SEP 24354 25,213, _ 353%_ OCT _„ X35? NOV 19,394 _ .... .� DEC �7 JAN - 19911 f .. FEB 18 975... �. ...__. 21 338 PPR 20417 `t MAY JW 22,05 TOTAL .,,,. 265718 78313 104°/ CITY OF AZUSA PEAK DEMAND COMPARISON 075 LESALE ELECTRICITY SPOT MARKET PRICES IN CALIFORNI _... avFRa[;F AVERAGE DEC 03 $43 77 ._. .... $45.21 _. FEB APR04 $4577 _ __ .. MAY 04-_... _ - _. - $51.26.. __-JUN 04 _ . _ ... _.... $50.76 ...JUL04 ._._._. $59.12 AUG04 $51.29 0 Power Resource Cost Accounting _ FY '03-'04 077 Legislative Update �-e & Regulatory Prepared by Bob Tang October 25, 2004 01,1781 California Public Utilities Commission (CPUC) • The Resource Adequacy Requirement (RAR) decision has been postponed until early November. It is unlikely that CPUC will complete the procedural matters in time to implement the RAR for CY 2006 • The local electric capacity procurement proceeding is ongoing which will establish the requirement for Edison to procure electricity in Southern California to support local reliability • CPUC is expected to issue an order dealing with the exit fee issue to municipal departing loads by the end of this year 079 2 California Energy Commission (CEC) The 2005 Inte rated Energy Policy Report IEPR) process is under way wit the intent to produce a report setting the energypolicies for California for tp next fifteen years. Scoping meetings are under way 0€ 03 Federal Energy Regulatory Commission (FERC) • Continues to deal with numerous proceedings related to the energy crisis . The muni cities (Anaheim, Riverside, and Vernon) Transmission Revenue Requirement (TRR) cases are winding through the hearing process 0814 AGUSA L CHT 6 x4TEL INFORMATIONAL ITEM TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES 7 yon �Q12�1J �ri�+ DATE: OCTOBER 25, 2004 SUBJECT: WORK PLAN UPDATE RECOMMENDATION It is recommended that the Utility Board/City Council review attached projects which comprise the Utilities Department work plan for fiscal year 2004-05, and make comments as desired to staff. BACKGROUND For last fiscal year, the Utilities Department used a work plan update reporting system which provided a description of each project and a written status report on what was accomplished for the quarter. In order to provide project information that is more consistent with what the City Manager's office has been providing, the Utilities Department entered its projects into a Gantt chart as shown in attached. For most projects, only major milestones are listed along with a tentative schedule. Staff notes and emphasizes that the Gantt charts do not comprise a detailed listing of all tasks required for each project to be completed, nor do they include contingencies. This is important because contingencies and project scope changes can often affect a project's completion date. FISCAL IMPACT Cost of the software to prepare and printout the Gantt charts was about $500. The process of preparing quarterly updates using this system will likely take about the same amount of staff time, or possibly less time than using the other system since it requires less information. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities Wworkplan2004-05. pdf s Azusa Light & Water WORK PLAN Fiscal Year 2004-2005 UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05 1 n UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05 1 UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05 1 (189 I UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05 1 121 im VIVIC11 am"11,1611: 23-8 ...... Implement CIS and IVR Systems ........ —1.1-11— ................ .......... ........... ............................ 239 5% Fix.tract E.tioutics, add Project—�.ff ...... ............... ............ ............... ......... 240 Ell . ............ Complete Business Produce Analyst, . ..... ............. —h��resoftwam .......... ................ _T41 Defiver Install test sewer, .............. ...... ........................... ........... ........ ................. — .... ....... ......................................... .................... .. ............... — 242 System ValldafioTT�estiN ............... .......... .......... ... 243 Q GO Lf,a ............ ...... ....... ...................... — ..... ......... — ......... 244 Create Methods for Improving Customer .................. ......... ........... ........ ....... ............. ...... ........................... ................ 24-5 identify Opportunities for Improving Service .......... ....... .. ............ .... .... ...... ...... ... ....... ...... 248a© Review Survey Redults,lirairstorm on improvements ................ .. ............. .... ..... ................ ....... .......................... ................. ........................ ....... .. 247 (3 Create Improvement Plan �irrwflnc and Target Result. ............... — ............ .... ...... ... .......... . .......... —74-8 Implement Plan and Measure Resales .......... ............. ................. ................ .. ................... ........................ ...... ................... .......... ...... — 249 Use SCPPA Customer Svc Benchrriarlarig Study ....... ........ - 25() Analy,le SCPPA Berdaradong ReWn ........ ... .... ............. .. ... ................ ... ....................... ................ ...... ........ — ................... - 251 .. . .......m Conduct finvoodigaNnt WON Win Other Utilities ........... ....... .......... .... ..... .......... .................. ..................................... ........ . ...... .......... .i ......... ...... 252 n Change Practices and Ssionish Performance ;�egsUm— ....... ......... .... .... .... ... .... ................ ......... .......... - .. ................... .................. ............. ....... - ..... .. ............ 25-3 Measure Results ................. ....... .... .. ...... ........................................ ................................. ......... . — ....... 254 ........................... 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Diartrut RFP for Consultant Study ......... ...... ................ ......................... ............. Select Consultant for Study ............... ....... ................. ....... ................ ...... ........ 265 Conduct Study ........... ................. .............................. ........ ... ....... ......... ...... —2-6-6 Evaluate Consultant Report and Create a Plan ..... ............... ...................... ...... ...... im 91 O 11, UTILITIES DEPARTMENT PROJECTS BY DIVISION FOR FY 2004-05 Task Name Jan t5 Feb'OS Mar tlS rtl5i Ma tl5 Jun V5 J 522 529 6/5 6,12 6119 626 8 122fi 12 IM 1116 123 1/JO 216 W13 220 227 3/6 3113 320 32] 413 and 4117 424 St S wi5 CUSTOMER SERVICE .... ........... ....._.... ..__...; .._....... ...._.... . _....... ._.............. ..:... - Implement CIS and IVR Systems ..........:.................._.........._._....._.__..__.__.a....._..............__....... ....._, ........ ._............ - :.._.. ......... __._..... .. .._._.... ._.._.... . . _........... .. ...._._.... : ........._..... .._......_.. .. _..;.. ,� Contract Ezecuu. and Pmject Kickoll ..._ ...._._......... ......_.... ... ..... .. ........... ......_:.. : : - :.._..................... .... s..._...._......................_:........_._...._..:..._..._._... ...._................._..__._........5....:......._......_....._.............._....._.....:.., N243 '�. 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'04Se '04 Ocl'04 Nov tl4 D. as, 620 62) 7/6 Ml Wits 725 8/1 Br8 6/15 622 M29 w5 W12 W19 926 1N3 10/10 10/1] 1024 10/31 11O 11/14 1121 1126 12/5 1W12 12/19 162 ELECTRIC OPERATIONS ....................... 143 Electric Yartl Refurbtshment-Tenth Street Yartl ....._..... ............._............._. :... .................. ...._._..... :.............. .. ........_ .. ..;....... ................................................ ... ._.............................. 14 a Q Rebid Pmfecl ........... ......... ...._._. .726 ... .... ........._....................._.... . ......... ............ .:..... .......... . - 145 n Bid OPenilg ..... ..... _.... ......... _... _�... .. ... ........... .............. .. ........... .. .. iN5 ..._.. .. _..........._ ...... ........... ........ _.......... :.. .... .. i... ° 146 v Bid AwaN .,...... ......... ... .. .. ......_. ... .......... ......... ........... ............. ...... .......... :. ..10/25 ...... .... ............ .......... ... .. _._..._...... ..... .. 147 0 Constmo6on ......... .......... ............ ..... ....._....._.. .1129 ' _ i..... 149 © Replacement of 35 Power Poles .... .. .............. .. ...._. ........... ............. ....._.... ..... .. - 149 ® Replace lS Poles ............. ............... ................. ................... ! � .. ............... .........-i 150 0 Replace 20 Poles ..._._.. ......... ..... _..._....., .. .........._... .. ... ... _.._._._.. ...__...._. 151 Electric Yard Network Connection - .................. _........ .. .L.._....... .__._._ . .... .. ....... .. .......... _.............................. ........... ...—.-... .........— 152 Q Sign Contend for Fiber ExlerWon ............. _......... __....'7119 ....... ..i .... . ......... .. ....... _................... ....... .. ............. ......._... ._ .. ..._._... _... ..._._.... ° 153 a Install Dark Fber to E,detlorof Bldg .......... _..._. .... ..... ......... .. ....... .. &30 923 ... ........... ._........ ..._._................ i 156 Q Award Contend for Flberin 1ftu.,nBkg .......... .......__ .......... .. ... .j.... .. ... ........ -,....—..=,... .. .......... ......._.. .......... ....... 155 ® Interior Riper Op ImWWllatim In Bldg ........._.. .. ........... _....__.... .... ... ..._.... ......... ............ ............_. _......._.. ...... ........ - 156 Electric Powerllne Clearance ......._... ...._..... ..... ....... ........ .. .... _._.__... .._..... .................... 15] � Pre -lob Meering and SMedulin9 ........ ...... ..... ....... ............ ...... .......... ................................... ..... . . ... ...... .. .... a26 .. .. ... . 158 ® P.,Ul eCleamrca Main Cllalts ......._........_...................._.__...._...._..:._.........................................._............;..._._........9rya 159 a Incidental Tdmmirp erld Removals AS Ndetled: __......... ......... ....__........ . ..i... ..... ..... ......_... ...._............ .__"... .. ... .... ._...._ __ ...... 1fi0 ✓ Completed Owl Circuit Extension .... _.. .i. .......... ... ._... ..i .... ......._... .._. ._... _..... ..._........ _. ..,...._. ...... ....... ....._. ......._.. .._.......... ......... ........ .. 1 161 Infrared inspection o172 kv Lines, Substations .. 162 ® Schedule lnepedbn4 ......... .......................... ... ..... ..._.. ...7.....' ... ......... .. .................. ......_.... 183 Q Schedule and Complete Repairs ............ ...._._... ........... .. ... .......... ............ 164 Recruitments ....._.... .. _....... ......... _.... .. ... ... 165 ® Eleddc Crew Suprilsor-Begin Recmllment......... ........... ..)nd _... ...i.... ......... ...........__... _.......__. ........_..._.. ..._.......... ........... .. _... _........ _. _._....... ... ....._. :. 166 a Electric Crew SupervisorPosidon Filed ...... .......... ..... ........ ................ ......... - Wa 167 ® Line Mechanic -Begin Recm6ments ....... _................................♦)nd..... ......... ......_._..... .................. _... ........... .. .. ............. .... ...... 16B Line Medianic-Recmitment Ongoing Until Fllled ......... jry. ..'P.. . . � � ��� ���� � ... .......... ......._..._.. ......._..... ...'.. _._. ............ _..... _._ .........._.... 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Paramount Yard Disposal Project ........... ..................... 12-9- .......... - ....... ......... ............................ ........... .......... ................. . _r.... ............ Submit Application to WM W Destroy Weft ............................... ....... ..... -T3-0-a ............... ............. - .......... ............. ............... ........... ..................... ........... ........... ............ - .................. WM Submits Plank their Engineer for Processin -T3-1 - WM Board to Approve Destruiction ........................... ........ ........ ... .............. ............... .......... .......... .......... 132 Q ........... ............... ...................... ....... ........... . ........ ....... ............... ............... Obtain Profanity Appraisal Repo" t .. ............ --.1-1-1-I.- ................ 133 .................... ................. ........................ ........ .............................. ........... ............ ......... ....... .................... Adopt 1st Resolution FindiNNeussityloSell Properly ............. .................... -iN ................ ............. ......... .................. ... .. ............. ........... .................... Adolpt2nd ResolullorDecuaring Public Intent to �F-Fm—perty ............... 135 ..... ............ .............. .......... ... ....... ........ .............. ............................... .......... -.- ............. ........... . ......... - .............. File Notice of CEQA Exemption with County ............. - 136 ER ......................... .. .......................... ....... - .... ........ ...... - ......... .............. Execute Real Estate Sellers Agreement ................ ...... 137 ..................................... ................................. ... .... ... .................... ................. ....... ............ Mind Buyer and Close Eutrcw ...... ....... ............ ............. ....... . ........ ....... ............... ........................... ...... ................................... ................. .. ...... ...................... Approval to ActWunise for Bids on Well Demolition ...... -T3-9 begin Demolition ............... ......... ................. ............... ....... 140 `.;1 ............................... - .... .............. .. ...... ....... - ........... ........ ............ ...... ...... .............. 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