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HomeMy WebLinkAboutAgenda Packet - June 23, 2008 - UBFAKUr REGULAR MEETING OF AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL i AZUSA LIGHT & WATER 729 N. AZUSA AVENUE AZUSA, CA 91702 AZUSA UTILITY BOARD ANGEL A. CARRILLO CHAIRPERSON URIEL E. MACIAS VICE CHAIRPERSON KEITH HANKS BOARD MEMBER AZUSA LIGHT c AATIR I June 23, 2008 :6:30 P.M. IOSEPH R. ROCHA BOARD MEMBER ROBERT GONZALES BOARD MEMBER I - � 6:30 P.M. Convene to Regular Meeting of the Azusa Utility Board and Azusa City Council • Call to Order • Pledge to the Flag I • Roll Call A. PUBLIC PARTICIPATION (Person/Group shall he allowed to speak without interruption up to five (5) minutes maximum J time, subject to compliance with applicable meeting rules, Questions to the speaker or responses to the speaker's questions or comments shall he handled after the speaker has I completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) 001 New Employee Introductions (a) Garrett Conrad, Water Distribution Worker I (b) Ruben Lopez, Water Distribution Worker I (c) Vincent Benavidez, Apprentice Line Mechanic (d) Brandon Horton, Line Mechanic (e) Angelica Guerrero, Part Time Cashier Presentation by the San Gabriel Valley Municipal Water District B. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. if Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. Minutes. Recommendation: Approve minutes of regular meeting on May 27, 2008 as written. 0 B-1. May Minutes.doc 2. Award of Maintenance Contract to Edison ESI. Recommendation: (1) Award contract for maintenance service of the two power transformers at the Kirkwall Substation to Edison ESI in the amount of $14,030 plus sales tax; and (2) authorize the City Manager to execute the final maintenance agreement. B-2. Transformer Maint.doc Award of Contract to BnB Entdneerine for Underwound Electric Substructures. Recommendation: (1) Award contract to BnB Engineering in the amount not -to -exceed $760,346 to supply and install underground substructures at various locations per plan and specifications for Project # LD2008-2; and (2) approve budget amendment in amount of $161,000 to capital improvement project account #73007A. B-3. Elec-Underground-13n 002 N Recommehdation: Authorize Acceptance of Grant of Easement for Public Water Lines in the Citrus Crossing Development by following resolution: 1 A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING A CERTAIN GRANT, OF EASEMENT AND DIRECTING THE RECORDING THEREOF. &9..Wtr- -t L- �g U e i Accounts. I Recommendation: Change the way master water meter accounts are billed by approving attached resolution entitled: I A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, AMENDING THE WATER RATE SCHEDULE INCLUDED IN AZUSA LIGHT & WATER'S RULES AND REGULATIONS GOVERNING ELECTRIC AND WATER SERVICES. I bg� C-1. Rules-Regs Amend. DOC f Recommeridation: Consider request by California Resource Connections (CRC) to amend its Memorandum of Understanding (MOU) with the City of Azusa to change the eligible uses of funding provided by the MOU. +f C-2. CRC MOU Amendnnt.rloc I i STAFF REPORTS/COMMUNICATIONS Monthly U date on Water Shortage Declaration (Verbal) j 1 Monthly Update on Water Treatment Plant Project r j D-2. Af G I 0 a 003 3. Report on Member Water Districts and Boards D-3. Wtr-Dist-Boards.doc 4. Quarterly Fuel Cost Adjustment for San Juan Resource i DA San Iuan FCA. DOC Customer Service Activities Update D-5. CustSvc Update. DOC E. DIRECTOR'S COMMENTS ADIOURNMENT Adjournment. %n compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting " 4 004 wA AZUSA tIGNI R WATI0 CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL TUESDAY, MAY 27, 2008 — 6:30 P.M. I The Utility Board Members of the City of Azusa met in regular session, at the above date and time, at Magnolia Elementary School, located at 945 E. Nearfield Avenue, Azusa, California. Chairman Carrillo) called the meeting to order. Call to Order 'ROLL CALL Roll Call :PRESENT: BOARD j MEMBERS: GONZALES, CARRILO, MACIAS, ROCHA ABSENT: BOARD MEMBERS: HANKS (entered meeting at 6:35 p.m.) ALSO PRESENT: Also Present City Attorney Hull, !Management Tag, City Manager Delach, Director of Utilities Hsu, Director of Resource Assistant to the Utilities Director Kalscheuer, Assistant Director of Water Operations Anderson, Associate Electrical Engineer Vuong, Senior Electrical Engineer Langit, ;Azusa Police Captain Gonzalez, Library Director Tovar, Administrative Services Director -Chief Financial Officer Kreimeier, Finance Controller Aguilar, Accountant Paragas, Interim Assistant City !Manager MakshaInoff, Public Information Officer Quiroz, City Treasurer Hamilton, Director of I Information Servltes Graf, Director Recreation and Family Services Jacobs, Management Analyst i Del Toro, Tierra West Consultant Otemeotl, City Clerk Mendoza, Deputy City Clerk Toscano. I i I Public Participation I Pub Part None. None. IThe CONSENT CALENDAR consisting of Items B-1 through B-6, was approved by motion of Consent Cal i Board Member Macias, seconded by Board Member Carrillo and unanimously*carried with the Approved exception items B-4, which was considered under the Special Call portion of the Agenda. B4 Spec Call i . The Minutes of the regular meeting of April 28, 2008, were approved as written. Min.Appvd E The Memorandum of Understanding (MOU) with San Gabriel Valley Municipal Water District MOU (SGVMWD) to conduct feasibility studies of small conduit hydro generating facilities was w/SGVMWD approved with the added provision to place a term of nine to twelve months to complete the As amended task; the Mayor was authorized to execute the MOU. 005 3. Staff was authorized to procure outage insurance coverage for San Juan Unit 3 for the Outage Ins coverage period commencing July I, 2008 through June 30, 2009 at a cost not -to -exceed San Juan Unit $300,000. 3 4. SPECIAL CALL ITEM. Spec Call 5. Authorization was given for an amendment to the Apple One blanket purchase order for fiscal Amend P.O. year ending June 30, 2008 for temporary employee services not -to -exceed $5,000. Apple One 6. The Plan and Specifications for Project LD2008-2 - Furnish and Install Underground Electric Plans & Specs Substructures at Various Locations as Shown on Plan #ED2008-2 to Extend Gladstone Circuit Underground from Kirkwall Substation, were approved and the City Clerk was authorized to advertise for Elect Substruc bids. Special Call SPECIAL CALL ITEMS Items Board Member Rocha addressed item regarding the destruction of obsolete records requesting Rocha that two old meter reading books from 1941 and 1945 be salvaged and given to the Azusa Comments Historical Society for historical purposes. City Attorney Hull responded stating that it was allowable, but that documents had to be reviewed first due to possible confidentiality issues. Board Member Rocha offered a Resolution entitled: A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Res. 08-C38 AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS. (Utility Service Applications and Destruct Rcds Meter Reading Books). Obsolete . BOARD MEMBER HANKS ENTERED THE MEETING AT 6:35 P.M. Hanks ent Moved by Board Member Rocha, seconded by Board Member Gonzales to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE Sched Items SCHEDULED ITEMS Director of Utilities Hsu detailed item regarding the Phase 2B of Planning and Development of the Phase @B Lodi Power Project. It was then moved by Board Member Hanks, seconded by Board Member Lodi Power Gonzales and unanimously carried to approve the City's participation in Phase 2B planning and Project development activities of Lodi #2 Project at a budget not -to -exceed $250,000; and to authorize staff to vote affirmatively when Lodi #2 Project Participant Committee seeks a vote to proceed with Phase 2B. Director of Utilities Hsu addressed Amendment No. 1 to Water Supply Agreement with Miller Amendment Breweries West, L.P. detailing the amendment which would document the extended term as No. I Water exercised. by Miller; establish an increased rate for water service to be paid by Miller; permit the Supply Agmt assignment of the Agreement by Miller and set forth a time period for potentially amending the Miller Agreement further in order to address other terms and conditions, i.e. possible increase the water Breweries supply limit and City to have right to use wells owned by Miller. Moved by Board Member Hanks, West seconded by Board Member Gonzales and unanimously carried to approve Amendment No. I to Water Supply Agreement with Miller Breweries West, L.P. and authorize the Mayor to execute agreement. 05/27/08 PAGE TWO 009 Director of Utiliti s Hsu addressed item regarding Memorandum of Understanding (MOU) with Dir of Utilities San Gabriel Valley Municipal Water District (SGVMWD) to manage water and electric power Detailed generation operaltion detailing the reasons for the MOU, which is as follows: the District will use MOU w/ its best efforts to complete its pipeline repair work by September I, 2008; the District will only SGVMWD generate electricity for sale to the City in the month of June under the 10 -year power purchase approved agreement; the District will forego electricity generation during the summer and reserve District's remaining State Water Project allocation for spreading on City's behalf commencing on or about September I, 20108; and the City will reimburse the District for the lost electricity sales that the District would of i erwise have based on an agreed upon methodology; he responded to questions posed by the Board Members. Moved by Board Member Rocha, seconded by Board Member Carrillo and unanimously carried to approve MOU with SGVMWD to jointly manage the water and electric generation operations this summer and authorize the Mayor to execute MOU. 3rArr rccrvnr�awmmunraAnvrva ! Staff Rpts i Director of Utilities Hsu provided the Monthly Update on the Drought stating that as of May I"it J. Hsu was reduced to PIIhase I, but water level is going down 2.5 feet per week; water from San Gabriel Wtr shortage and Morris Dam is not being released into the spreading grounds; and there is still water behind Update the dam. He stated that a new ordinance is being prepared that is more practical, with water use i allowed on three days instead of two and will be brought to a Public Hearing on June 16, 2008. I I Director of Utilities Hsu presented the Monthly Update on Water Treatment Plant stating that it is WTP Update 72% complete and tours of the facility are available. Director of Utilities Hsu presented the Update for California Resource Connections as requested CRC Update at an earlier meeting for information purposes. w DIRECTOR'S COMMENTS + I Dir Cmts I Board Member Rocha presented correspondence from U.S. Department of Transportation for Rocha j representative from Azusa to be on Board for 210 Freeway. City Manager Delach responded Itr from Dept stating that Counlcil should appoint a delegate and staff could be an alternate; he advised that of Trans ifduring the review) of the budget it could be discussed and acted upori. i Board Member Carrillo requested that a report listing the various'water boards the City is Carrillo associated with or members of be provided to Board Members. I Wtr Brds It was consensus of Board Members to adjourn. Adjourn I i TIME OF ADJOURNMENT: 6:57 P.M. I r I SECRETARY 'NEXT i NO. 08-C39. 05/27/08 PAGE THREE I 007 •2 A7_UtiA 3 CONSENT CALENDAR TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL i. FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES' DATE: JUNE 23, 2008 I . SUBJECT: Award of Contract for Maintenance Service for the Two Power Transformers at Kirkwall Substation to Edison ESI. I It is recommended that the Utility Board/City Council: (1) award contract for maintenance service of the two power transformers at the Kirkwall Substation to Edison ESI in the amount of $ I4,Oi30 plus sales tax; and (2) authorize the City Manager to execute the final maintenance agreement. 1 The transformers at the Kirkwall Substation are due for maintenance. Like most pieces of equipment the transformer require periodic inspections and maintenance to maintain their efficiency and protect our investment in the equipment. One of the substation transformers has a nitrogen leak that needs to be located and repaired. Nitrogen is used to pressurize the transformer to keep moisture from entering the transformer and contaminating the oil and insulation materials. The Electric Division staff sent out a Request for Proposals (RFP) for the transformer maintenance services to three companies recommended by other SCPPA Utilities. The RFP 'covered the manufacturer's recommended maintenance and troubleshooting of the nitrogen leak. Additional cost maybe incurred to repair the nitrogen leak depending on the cause of the leak, however, this will be determined when the transformer is taken out of service and inspected. Only one of the three companies, Edison ESI, responded with a proposal as follows: Edison ESI $14,030 for Substation Transformer Maintenance per Azusa RFP and ESI Proposal #05050-9252. i Funds are available in the electric operations account 3340735950-6493 for this work. by: D Ramirez, Assistant Director Electric Operations 008 TO: I FROM: i DATE: I CONSENT CALENDAR HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL t JOSEPH F. HSU, DIRECTOR OF UTILITIES^� JUNE 23, 2008 SUBJECT c AWARD CONTRACT FOR SUPPLY AND INSTALLATION OF UNDERGROUND ELECTRIC SUBSTRUCTURES AT VARIOUS LOCATIONS, PROJECT # LD2008-2 AND AMEND CAPITAL IMPROVEMENT PROJECT BUDGET IN AMOUNT OF $161,000 ,II R FfnMM FNr)ATInN f It is recommended that the Utility Board/City Council: (1) award the contract to BnB Engineering in the amount not -to -exceed $760,346 to furnish and install underground substructures at various locations per plan and specifications for Project # LD2008-2; and (2) approve budget amendment in amount of $161,000 to capital improvement project (CIP) account 73007A. 1 On May 27, 2008, the Utility Board approved plan and specifications for project LD2008-2. On May 30, 2008, project LD2008-2 was advertised in San Gabriel Valley Tribune to solicit formal bids. On June 16, 2008, at 10:00 a.m., submitted bids were opened and announced In the City Clerk's office. Below is the table of comparable bid prices from all bidders: '61w4k K� SchillingCorporation $899,690.00 TO: I FROM: i DATE: I CONSENT CALENDAR HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL t JOSEPH F. HSU, DIRECTOR OF UTILITIES^� JUNE 23, 2008 SUBJECT c AWARD CONTRACT FOR SUPPLY AND INSTALLATION OF UNDERGROUND ELECTRIC SUBSTRUCTURES AT VARIOUS LOCATIONS, PROJECT # LD2008-2 AND AMEND CAPITAL IMPROVEMENT PROJECT BUDGET IN AMOUNT OF $161,000 ,II R FfnMM FNr)ATInN f It is recommended that the Utility Board/City Council: (1) award the contract to BnB Engineering in the amount not -to -exceed $760,346 to furnish and install underground substructures at various locations per plan and specifications for Project # LD2008-2; and (2) approve budget amendment in amount of $161,000 to capital improvement project (CIP) account 73007A. 1 On May 27, 2008, the Utility Board approved plan and specifications for project LD2008-2. On May 30, 2008, project LD2008-2 was advertised in San Gabriel Valley Tribune to solicit formal bids. On June 16, 2008, at 10:00 a.m., submitted bids were opened and announced In the City Clerk's office. Below is the table of comparable bid prices from all bidders: 009 Bidder Project Cost Amount SchillingCorporation $899,690.00 Irish) Construction 1 $1,231,015.00 Minako America Corp $1,077,000.00 Y&M Construction, Inc. $839,000.00 BnB Engineerin $760,346.00 W. A. Rasic Construction Co. $887,096.00 Freeway Electric $996,000.00 009 Staff reviewed the lowest bid of BnB Engineering, Inc. and found' reset onsive o the plan & specification requirements for this project. FISCAL IMPACT This capital improvement project was originally budgeted in CIP account#73007A in amount of $600,000, so in order to pay for the low bid amount, a budget amendment must also be approved in the amount of $161,000. Prepared by: Federico Langit - Senior Electrical Engineer Hien K. Wong - Electrical Engineer 010 TO: FROM DATE: SUBJEC- RECOM It is recc Water L ! location execute The Citrt develop Avenuei certain C boundec replacen FISCAL I, j All costs l the deve ! _ AZ LJ5 j f i CONSENT CALENDAR HONORABLE CHAIRPERSON AND MEMBERSOFTHE AZUSA CITY COUNCIL AND AZUSA UTILITY BOARD ov- I)*- JOSEPH F. HSU, DIRECTOR OF UTILITIES Q�K JUNE 23, 2008 { AUTHORIZE ACCEPTANCE OF A GRANT OF EASEMENT FOR PUBLIC WATER LINES IN THE CITRUS CROSSING PROPERTIES FEE L.L.C. AT THE SOUTHWEST CORNER OF ALOSTA AVENUE AND CITRUS AVENUE IN THE CITY OF AZUSA iENDATION nmended that the Utility Board/City Council accept A Grant of Easement For Public es in the Citrus Crossing Development by attached Resolution for the subject and authorize the City Clerk to rile it in the Office of the Los Angeles County and ie Agreement. )UND s Crossing Properties Fee L.L.C. company is developer of the Citrus Crossing lent, a commercial redevelopment project located at the southwest corner of Alosta nd Citrus Avenue in Azusa. As a part of their project, the developer has replaced ty waterlines across their property, have accepted quitclaimed easements that the existing waterlines, and are granting these easements to the City for the new ent waterlines. j ited with the processing and recording of this grant of easement are borne by There is no cost to the City. repare ! by: Chet F. Anderson, P.E., Assistant Director - Water Operations Eser t Re.so.doc ALW Eas rrent.pdf I 010.A RESOLUTION NO. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING A CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING THEREOF. The Utility Board/City Council of the City of Azusa does hereby resolve as follows: SECTION 1. That certain Grant of Easement executed by CITRUS CROSSING PROPERTIES FEE L.L.C., OWNERS under the date of June 19, 2008, granting to the CITY OF AZUSA, a Municipal Corporation in Los Angeles County, California, its successors and assigns, the right to perpetual easement and right of way solely for the purpose of to construct, operate, maintain, use, repair, alter, replace, inspect and remove at any time and from time to time underground water supply systems and fire protection systems (hereinafter referred to as "Systems"), consisting of, but not limited to, underground pipelines, vaults, manholes, and including above -ground enclosures, markers and fire hydrants and other appurtenant fixtures and equipment necessary or useful for distributing water to the property, in, on, over, under, across and along the following described real property situate in the City of Azusa, County of Los Angeles, State of California to wit: See Exhibits "A" &'B" attached hereto and made a part hereof. Said Grant of Easement is hereby accepted, and the City Clerk is hereby authorized and directed to cause the same to be filed for record in the office of the County Records of said County. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED. THIS 23d day of June, 2008. Joseph Rocha, Mayor ATTEST: Vera Mendoza, City Clerk I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Utility Board/City Council of the City of Azusa at a regular meeting of the Azusa Light & Water Utility Board on the June 23, 2008. AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Vera Mendoza, City Clerk 010.8 MING REQUESTED BY AND RECORDED MAIL TO: The City of Azusa Light end Water Department 729 North Azusa Avenue P. O. Box 9500 Azusa[ CA 91702 THIS DOCUN4ENT IS FRED AT THE REQUEST OF THE CITY OF AzuSA PURSUANT TO SECTION 6103 OF THEGOVERNNENT CODE. NO FEE SHALL BE CHARGED THEREFOR. (SPACE ABOVETHIS LINE FOR GRANT OF PERMANENT EASEMENT a FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, :US CROSSING PROPERTIES FEE L.L.C., OWNER ("Grantor"), does hereby grant to the OF AZUSA, CALIFORNIA, a municipal corporation, its successors and assigns, and its and -mployees, contractors and agents ("Grantee"), the permarient easement and right-of-way to mct, maintain, operate, use, repair, alter, replace, and remove WATER SYSTEMS AND JRTENANCES for WATER PURPOSES ("Systems") over, under, in, along, and across the ving described parcel of real property situated in the City of Azusa, County of Los Angeles, of California: As described in Exhibit "A" and depicted in Exhibit "B" attached hereto and made a part hereof. i Together with all necessary and convenient means of ingress and egress to and from said right-of- way or strip or parcel of land, free from any and all buildings, equipment, vegetation, combustible materials, or obstructions of any kind, for the purpose of constructing, reconstructing, maintaining, operating, repairing,renewing, replacing, using, altering, or removing in any manner the Systems together with any and all of the purposes hereinbefore mentioned TO HAVE AND TO HOLD the above granted and described premises unto the CITY OFUSA, CALIFORNIA, its successors and assigns forever. IN W TINES S HERETO, Grantor has executed this Grant of Permanent Easement this day of )plc.. 20-9. CITRUS CROSSING PROPERTIES L.L.C. By: , Its: nIngI Title I 010.c CALIFORNIA .ACKNOWLEDGMENT .as�2t;..>w;n...».o.„ .e>.. ... ,.: .,...._ .,�.,-.: ,.. .. .. .,,: _„< e.ae< <c�<_aaa..✓ «'<.>:ia. at �. t�i<7i State of California County of Zas AezL- &' g On Tj. L:- /? 2Qa before me, A d 2 //!//-IRO IVOfgiP� 121UI-C Date Hera InserlMame aM TMa o1 tl,e Oneer personally appeared 4Nnv /iP/aCHiJiA rl Name(s)of S"ro 5) a mi"1ANN 11 WARD ia Corny Pub 1712223ml Notary Rrbtic - CollforMa LW An@Ww Courdy �,� W�O�m�BpArJta+11,1D11 who proved to me on the basis of satisfactory evidence to be the personX whose nameA fs/are subscribed to the within instrument and acknowledged to me that he/she/t” executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatureX on the instrument the person4), or the entity upon behalf of which the person] o acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand n icia�� Signature Place Ndary Seel gpwe Sipreture Notary Pudk OPTIONAL Though the information below is not required by law, R may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document o Title or Type of Document: T Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: F7 Individual ❑ Corporate Officer—Title(s): _ ❑ Partner — ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: RIGHTTHUIOISPRiNT OF SIGNER 0 Number of Pages: Signer's Name: ❑ Individual U Corporate Officer — Title(s): _ ❑ Partner —❑ Limited ❑ General O Attorney in Fact ❑ Trustee Fl Guardian or Conservator ❑ Other: - Signer Is Representing: RIGHTTHMdePRINT OFSIGNER, IN MDUrr A - LEGAL DES TION IT & WATER EASEMENT FOR PATER PAGE 1 OF 3 A POR7fLYV OF PARCEL 1 OF PARCEL MAP 14845 RECORDED /N BOOK 151 PAOES 1 THROUGH 5 OF PARCEL MAPS 17LE0 LN 7HE OFRU-5 OF THE COUNTY RECORDER OF THE COUNTY OF L OS ANGELES STA7F OF CALIFORNIA, 9EING MORE PARXIIIARL Y DESCR/BED AS FOLLOHS AND V 1157RA7E0 ON EXHIBIT B ATTACHED HERETO AND MADE A PART OF THIS DOCUMENT F PARCE2 1 ! A STR/P OF LAND 15.00 FEET ROL,, THE CENTERLINE OF WHICH 7S DESCRLBED AS FOLLOWS CWYENLYNO AT 7HE SOUTHEASTER( Y CORNER OF SAID PARCEL 1, THENCE Al ONO THE EASIER[ Y UNE OF SAID PARCEL 1, ALSO B£INO THE NESTER( Y R/GHT OF -WAY OF 07RIIS AWNUE NORTH 000130" EAST A DISTANCE OF 11.90 FEET TO 717E TRUE PONT Or &raWVhHC; THENCE IFAVIVO SA/9 EASIER( Y UNE NORTH 695830' NEST A D/STANCE OF 477.34 FEET, SAND POINT BEING THE 7ERM/NI)S )HEREOF. PARCET 2 A STRIP OF LAND 15.00 FEET N90£, THE C£NTERUNE OF WHICH 15 DESCRIBED AS FOU ONS, COUMMYNO AT IHC SOUTHEASM-RL Y CORNER OF SAID PARM 1,• TNENC£ ALONG TH£ EASIER[ Y UNE � SAID PARCEL 1, ALSO BE7NG THE WESTER( Y RIGHT -017 -MAY OF C17RIIS AVENUE NORTH 0001:10 EAST A OISTANCE OF 622.96 FEET TO THE TRU£ PONT G1rB£Mmw,,• THENCE L£AWNG S4/0 EASTER[ Y UNE NORTH 893831 " WEST A DISTANCE OF 10.15 FEET TO A PONT HENCEFORTH REFERRED TO AS PONT ;4 THENCE CONANUING NORTH 695831' WEST A DISTANCE OF 62.19 FEET TO A POINT HENCEFORTH REFERRED TO AS PONT 9; THENCE CONANU/NG NORTH 695851' NEST A O/STANCE OF 116.47 fEET,• THENCE• NORTH 7140'01 " NEST A DISTANCE OF 9.142 FEE7 TO A POINT HENa �O4T1 REFERRED TO AS PONT 0;• 7H£NCE NORTH 714801 " WEST A DISTANCE OF 39.04 FEET TO A POINT HENCEFORTPI REfERRED TO AS PONT D',. THENCE NORTH 714807" WEST A D/STANCE OF 7%30 F, f7 TO A POLNT HENCEFORTH REFERRED TO AS PCNNT E; THENCE NORTH 714801' WEST A DISTANCE OF 187.59 FEET TO A PONT HENCEFORTH REFERRED TO AS PONT r; 7NENCLj NOR7H 714801' NEST A DISTANCE OF 16.12 FEET TOA POINT HENCEFORTH REFERRED TO AS PONT G; THENCE NORTH 7148'01' NEST A D15TANCE OF 204.39 F££T TO A POINT 11EN0FOR7N REFERRED TO AS PONT 71,- 7HENC£ NORTH 7148'01' NEST A D157ANCE OF 44.41 FEET,• THENCE NORTH 66:1040" NEST A D/STANCE OF 3555 PEET TO A POINT HENCEFORTH REFERRED TO AS PgNT 7 , SA /V POINT BEING THE TERMINUS THEREOf. PARCEL 3 A S7RIP OF LAND 10 00 FEET WIDE, 1H£ CENTER(/NE OF N17/CH /S DESCRIBED AS 'UL OW i NO AT SAID PONT i4 THENCE NORTH 000109" EAST A DISTANCE OF 2301 FEET TO T/£ IS 7HER£OF. THAT PORAON L YING XMIN PARCEL 2. PARCEL 4 A 57R%P OF (ANO 10.00 FEET NIDE, THE CENTERLINE Or N ICH /S DESCRIBED AS FOLLOWS• AT SAID POINT 27 THENCE SOUTH 00109' AEsT A 0/STANCE OF 37.36 FEET TO THE THEREOF. THAT PORTON L WO NlHH/N PARCEL 2. 010.E <t�? Ir A ® LRGAL DESCRlPn0N AZUSA LIGHT & WATER EASEMENT FOR WATER PURPOSES PAar 2 OF 3 PARCEL 5 A 57PIR OF LAND 26. LT FEET N OE. 7NE CEN7ERLINE OF MICH /S DESCRIBED AS FOLLOWS' BEGINNING AT SA10 POINT C; THENCE NORTH 187159" EAST A DISTANCE OF 21.48 FEET TO 7HE 7£RM/NUS THEREOF. EXCEPTING THAT PO4T70N LYING w)7IIN PARCEL 2. PARCEL 6 A STRIP OF LAND /0.00 FEET WE THE CENTERLINE OF WHICH IS DESCRIBED AS FOLL OMS BEGINNING AT SAID POINT D THENCE NORTH 167159' EAST A DISTANCE OF 20.74 FEET 70 THE 7ERYIN41S 7H£REOF. EXCEPTING )YAT PCW 776W LYING WITHIN PARCEL 2. PARCEL 7 A STRIP OF LAND 26:40 FEET W94 THE CENIFRUNE OF MW/CN IS DESCR/8£0 AS FOLLOW BEGINNING AT SAID POINT Lr- THENCE NORTH 187159" EAST A DISTANCE OF 21 IJ FEET TO THE 7ERMINUS THEREOF. EXCEPTING THAT PORTION L PING W MIN PARCEL 2. PARCEL 8 A STRIP OF LAND 24.21 FEET WIDE, INE CENTERLINE OF WH/CP/ lS OESMNED AS FOLLOWS.' BEGINNING AT SAID POINT F;' 7HF1VCE NORTH 187159' EAST A DISTANCE OF 25 18 FEET TO 7HE TERM/NUS THEREOF. EXCEPTING THAT PORmly L Y/NG MW77111v PARCEL 2 PARCEL 9 A STRIP OF LAND 8.01 FEET WIDE, THE CEN7ERUNE OF WICK 1S DESCRIBED AS FOLLOMS• BEGINNING AT SA19 POINT C;' THENCE NORTTI 187159" £AST A DISTANCE OF 2106 FEET TO THE IERA(INUS THEREOF ZXCEP771VG THAT FOR77ON LYING W711IN PARCELS 2. PARCEL 10 A 57RIP OF LAND 10 00 FFET 1NDE, THE CENTERUN£ OF OHICH IS DESCRIBED AS FOLLONS.' 9EG7NN/NG AT SA10 POINT £;• THENCE NORTH 187159" EAST A DISTANCE Or 23.90 FEET; THENCE SOUTH 7148:32" CAST A D/STANCE OF 21.13 FEET TO THE TERMINUS 711M- F. EXCEPTING THAT PORAON LYING WNW PARCEL 2. 010.E <;�W IT A — LEGAL DES TION LIGHT & WATER EASEMENT FOR WATER PURPE35ES PACS' J OF 3 f PARCEL 11 BEG/NN%NG AT SA10 POINT 3;• 7NENCE NOR TN 237920' EAST A O/STANCE OF 9.75 FEET,• TNENCE NORTH 264801" WEST A 015TAIVCF OF 623 FEET,• THENCE S01/7H 637159' WEST A DISTANCE OF 200 F 5.£ET,• THENCE SOUTH 2646'01 " EAST A DISTANCE Of" 10 00 FEET,• 7NENCE NORTH 6J71'S9' EAST A 015TANCE CF 10.00 FEET NOW 50117H 264801' EAST A O1STANCE OF 869 FEET,• INENCE NORI7/ 232920" EAST A OISTANCE CIF A75 FEET TO SATO POINT %: i i i i 1 Olo.G I EXMff B MM - AZUSA LIGHT & WATER EASEMENT FOR WATER PURPOSES PARCEL 11 L 15 L 11 SI TT 1 OF' I WUS L14 Lit L16 L 13 PARCEL 10 L17 PARCEL 2 L1 L20 49 J PCWT %' POINT H' - 190W7041 j . PARCEL 9 1612' Ito PARCEL 8 PARCEL 7 PARCfL 2— . PONT G" � i9j b„ POINT F2�' LIRE rernc POINT E� AV. "IAV L1 M958517 L2 AO9 58'51'Y L3 A695851%Y L4 A(V'01 '09 E L5 AVO'01 09 E L6 N18'1159OF L.7 N18'11'5.9E L8 Nl8'11 59 E L9 N1871'99F 110 N18'11 '59 of III N18'1159'E 112 A07 48 32'l' L 13 1666 30'40 Ao 114 N23 19 20 F 115 N26'48'01 E 116 AW 'f/ 59 E 117 N25 48 01'K 118 AKJ'11'5,9 F 119 A0648'01 'IY L20 N23 19 ZO F r rr Ilx7H 10.25' 62.29' 116.47' 23.01 37.36' 21.48' 20.74' 23. 13' 25. 18' 21.06" 21.0 23.90' 21. 13' 35.55' 9.75' 6.23' 25.00' /0,00, 10.00' 8.69' 9.75' POINT D PARCEL 5 PARC 6' EL PONT POINT 9' POINT 'C' PARCEL 2 PARCEL 4_... ME PM7 er LIQ; PARW 2 If 11 sW 0 ME PLYNT X L,EIMN8 � PARM 1 _ �PARCEL 1 A89 ;58 :io7Y 477.34' POINT OF CO dVVC£M)VT 010,H C TO: FROM DATE so A7_LJSA ll6tll l'SA AGENDA ITEM HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL ' JOSEPH F. HSU, DIRECTOR OF UTILITIES', JUNE 23, 2008 { RESOLUTION TO AMEND AZUSA LIGHT & WATER RULES AND REGULATIONS TO BRING BILLING OF MASTER -METERED ACCOUNTS IN LINE WITH INDUSTRY STANDARD PRACTICES DATION It is recommended that the Azusa Utility Board/City Council approve attached resolution approving a change to the way master meter accounts are billed to eliminate submeter charges.) Water accounts are termed master -metered when one meter serves two or more separate dwellinglunits or businesses located in the same complex or strip center. The owner/landlord then includes a reasonable cost in the rent to recover the cost of water service. Azusa Light & Water Rules and Regulations authorize the utility to charge multifamily and businessi complexes with a master -meter, a "submeter" charge for each dwelling unit or business in the complex. This has been a long standing practice and has been made possible by Azusa Light & Water having unit counts on each complex for those customers inside the City of Azusa. Howevef, after the City purchased the Azusa Valley Water Company (AVWC) in 1993, it was discovered that AVWC never inventoried the number of sub -dwelling units or the number of business ies that may be served by master meters and as a result did not impose submeter charges on these accounts. This situation gave rise to a billing disparity between master metered customers inside the City vs. those located outside the City. To elimi I ate the disparity in our billing system, Azusa Light 8 Water was advised that the more common practice in the industry is not to bill submeter charges to master metered account, although some other utilities do this. To bring our rate structure more in line with industry standards and avoid having to inventory all sub -dwelling units outside the City, it is proposed that the submeter billing practices be discontinued effective for all bills mailed out on and after August 1, 2008. 1 Q FISCAL IMPACT This change in practice will result in a revenue loss to Azusa Light & Water, however, this action is necessary to establish equity amongst rate payers and bring billing practice more in line with industry standards. The full impact of this action will be monitored through monthly billing reports and staff may have to revisit the need for a rate adjustment later this calendar year. Prepared by: Karen Vanca, Assistant Director Customer Care 8_ Solutions Cary Kalscheuer, Assistant to the Director of Utilities 012 RESOLUTION NO A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, AMENDING THE WATER RATE SCHEDULE INCLUDED IN AZUSA LIGHT & WATER'S RULES AND REGULATIONS GOVERNING ELECTRIC AND WATER SERVICES. i WHEREAS, pursuant to Section 78-37 of the Azusa Municipal Code, the City Council may from time to time revise its Water Rate. Schedule included in Azusa Light & Water's Rules and Regulations concerning utility,, services; and s WHEREAS, the Utility Board/City Council is empowered to revise the utility rate schedule to insure all customers in the same class are billed the same rates; and I WHEREAS, Azusa Light & Water desires to implement changes to the current 11harges in its Rules and Regulations to bring rates more in line with industry practices and to improve rate equity amongst all ratepayers. NOW, THEREFORE, THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES FIND AND DECLARE THAT: SECTION 1. Adoption of Amendments. The City Council hereby adopts the amendment to the Water Rate Schedule and Water Rules included in Azusa Light & Water's (Rules and Regulations as set forth in Exhibit "A" which is attached to this Resolution and made a part hereof. ; SECTION 2. Effective Date. The amendment to Azusa Light & Waer Rules aii d Regulations shall become effective on August 1, 2008. 0 Vera City ( PASSED, APPROVED AND ADOPTED this 23rd day of June 2008. ndoza Joseph R. Rocha Mayor 013 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF AZUSA ) I, Vera Mendoza, City Clerk of the City of Azusa, do hereby certify that the foregoing Resolution No. was duly introduced and adopted at a regular meeting of the Azusa Utility Board/City Council on the 23rd day of June 2008, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Vera Mendoza City Clerk 014 EXHIBIT "A" EffectiVIIe August 1, 2008, Section G of the Water Rate Schedule of the Azusa Light & Water Rules & Regulations shall read as follows: 1. G. MULTIPLE DWELLING UNIT CONNECTION RATEt If one meter connection serves two or more separate dwelling units, stores, shops or other concerns doing business separate and apart from each other, whether in the same building or not, service is subject to appropriate Water Rate Schedule as set forth in paragraphs A and S. Effective August 1, 2008, Water Utility Rule No. 3 of the Azusa Light & Water Rules & Regulations shall read as follows: WATER UTILITY I RULE NO. 3 1 I ONE METER FOR MULTIPLE CONNECTIONS A. ' Iflone meter connection is used to serve more than one dwelling unit, store, shop or any other concern doing business separate and apart from one another, whether in the same building or not, the responsible consumer shall pay the established Meter Service Charge plus the Commodity Charges for water consumed by all dwelling units, stores, shops or concerns as set forth in paragraphs A and B of the Water Rate Schedule. sere one meter connection serves two or more separate and distinct consumers the ity may, at its option, install separate services and collect the regular rate from each isumer, in which case the owner or consumer shall, at his own expense, install a ter pipeline from the property to the meters. i person shall run any water from a meter or service connection to any other consumer tether on the same lot or property or not, for which the rate or rates have not been paid the Rules and Regulations herein have not been complied with. No change in the use water shall be made until a written permission to make the change has been granted by e Water Manager. --- END --- 015 TO: DATE: •2 A7_UtiA nur •warm CONSENT CALENDAR HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL I JOSEPH F. HSU; DIRECTOR OF UTILITIES1— JUNE 23, 2008 SUBJECT: REQUEST BY CALIFORNIA RESOURCE CONNECTIONS TO AMEND MEMORANDUM OF UNDERSTANDING WITH CITY OF AZUSA FOR IMPROVEMENT OF TAYLOR HOUSE / PROPERTY It is recommended that the Utility Board/City Council consider request by California Resource Connections (CRC) to amend its Memorandum of Understanding (MOU) with the City of Azusa toy change the eligible uses of funding provided by the. MOU. The City Council adopted a Memorandum of Understanding with CRC to make improvements to the Taylor House and property located across the river from the former EI Encanto Restaurant. The original MOU provides CRC with $52,500 in funding, which is divided into $34,5001 for capital improvements and $18,000 for Operating Expenses. Once work commenced, City staff was presented with requests for payments of MOU-authorized expenses. However, in considering the CRC's second payment request, staff noticed that more fur cls were being spent on "project management" than permitted by the MOU and that the expenditures for some capital improvements varied wiili those listed in the MOU. In order for staff to be authorized to pay such expenses in amounts being requested by CRC, it is recommended that the Utility Board/City Council consider changing the eligible uses of the funds provided in the MOU to be more in line with how the CRC is using these funds. In CRC's attached letter, Ms. Suzanne Avila states that "Once the CRC began coordinating improvements to the site, it was evident that more funding was needed for capital improveents and less for operational costs." Given this, CRC would like to lower the Operating Expense budget from $18,000 to $1,027, and increase the Project Management Services from $0 to $23,348, and add $3,990 for Grant Writing, which was previously not c r 016 budgeted but is mentioned as one of the purposes of the MOU in section 3.4. To pay for these costs, $27,338 in total, CRC proposes other changes to the MOU authorized amounts (see attachment to letter). Some budgeted capital improvements were reduced, for instance, "pathways" in amount of $4,500 will be dropped; gardens amounting to $ 11,500 will be dropped; Interpretative Security Gates in amount of $7,500 will be dropped. Additionally, some capital improvement items cost more to repair than what was included in the approved MOU budget, such as fainting of Three Structures, which cost $7,000 as opposed to $1,000, and Septic System upgrade which cost $10,145 as opposed to the $500 listed in the MOU. These changes are also shown in attached. In general, because of variances between what was originally approved in the MOU with CRC and what now is being requested in way of eligible uses of funding, Utility Board direction and authorization is sought regarding attached request. Additionally, it appears from the changes in work being done, that there may be a need to approach this project with more caution. Also, based on preliminary inspections of the property, there are concerns about the suitability and safety of on-site facilities and structures for public use. FISCAL IMPACT There is no change in fiscal Impact of the MOU, however, staff recommends that the Utility Board authorize these changed billing amounts by approving an amendment with CRC if these changes are desired. Prepared by: Cary Kalscheuer, Assistant to the Director of Utilities CRC Letter.pdf CRC MOU.pdf 017 B ' i ALIFORNIA RESOURCE CONNECTIONS, INC. 1201 N. AZu5d Ave. • Azusa. CA 91702 • 626.969.24911 • hugafzannecPcliarter.neb i June i, 2008 i Directors of the Azusa Utility Board Azusa Light and Water 729 N. Azusa Avenue 1 Azusa! CA 91702 1 i Re: Request to amend MOU signed August 2007 between the City of Azusa and California Resource Connections, Inc. a non-profit corporation, relating to the Improvements of the Taylor Property. i I Azusa Utility Board Directors, t California Resource Connections, Inc. (CRC), an Azusa non-profit working to develolIp the Azusa River Wilderness Park, respectfully requests an amendment to the MOU signed in August 2007 between the City of Azusa (the City) and CRC relating to the imbrovements of the Taylor Property, specifically amending the proposed budget (see ai ached file containing MOU, page 3). Through this amendment the budget total remains the same. CRC is simply requesting that budget items and amounts be Chang leId to accurately reflect the necessary repairs made to the property and those that are pehding; and also reflect the project management services to date. The Taylor Property was purchased by the City on May 3, 2004 with funding from the Salfe Drinking Water, Clean Water, Watershed Protection and Flood Protection Act of 20011 (Prop 13) for the purposes of creating a riverfront park along the San Gabriel River and establishing its use, in perpetuity, as open space. On December 18, 2006, the City signed an MOU with the Watershed Conservation Authority/Rivers and Mountains Conservancy (WCA/RMC) allowing the WCA to operate and maintain the Taylor Property within the Azusa River Wilderness Park where the City holds fee title. 1 I 018 On August 3, 2007 the WCA signed a Lease Agreement with CRC, and their partners the California Conservation Corps, allowing for occupancy of the Taylor Property with the responsibility of improving, operating, and maintaining the premises. The Lease calls for the building and site to be brought to a decent, safe, and sanitary condition. On August 7, 2007 the City granted $52,500 (Fifty -Two thousand, Five Hundred Dollars) to CRC for the purpose of providing funding assistance to the Taylor Property for overhead operational costs ($18,000) and for project management of capital improvement projects ($34,000). Once CRC began coordinating improvements to the site, it was evident that more funding was needed for capital improvements and less for operational costs. The original budget and proposed budget amendments are outline on the chart located on the following page. As always, I am available to answer any questions. Thank you for your support in developing the Azusa River Wilderness Park. Sincerely, A Suzanne Avila Director California Resource Connections, Inc. (626)969-2491 www.watershedconnections.org 019 O fV O SECTION 3: OPERATIONAL BUDGET AMENDED Itemized budget for requested funds regarding the Taylor Property/CRC., Inc. BUDGET ITEM CRC BUDGET CRC EXPENSES (Inc. projected) PROPOSED BUDGET AMENDMENT PARTNER DONATION Notes Item 1A: The Canyon Institute Overhead Operational Costs $18,000.00 $1,027.00 Funding assistance to operate The Canyon Institute including, but not limited to, Water, Electricity, Gas, Insurance (Liability), DSUCable, Telephone). "Amounts listed represent aroximate monthly expenses Water "$400/month $4,800.00 $0.00 Not Applicable at this time Electrical "$150/month $1,$00.00 $0.00 $240.00 Donated Rainbow Canyon Ranch Gas "$100/month $1,200.00 $0.00 Not Applicable at this time Insurance — Liabilit ."$550/month $6,600.00 $1,027.00 $1,027.00 Pending Release of Funds DSL/Cable "$100/month $1,200.00 $0.00 Not Applicable at this time Telephone "$200/month $2,400.00 $0.00 Not Applicable at this time Item 1B: The Canyon Institute Capital Improvement Program $34,500.00 $51,473.00 Project management of capital improvement projects at The Canyon Institute including, but not limited to, contractor and volunteer coordination, project design oversight, community coordination, financial management, fundraising, and quality control. Funding would also assist in accommodating the needs of the use of California Conservation Corps (CCC) crews in improvement and maintenance of structures, designed landscapes, and protection of the natural integrity of the site and throw hout the reater river. Project Management Services for Taylor Property Improvements $65.00/hr $23,348.00 $23,348.00 Canyon Institute Physical Improvements Grant -Writing Services for City Wide Projects @ 95.00/hr $3,990.00 $3,990.00 As directed by City Manager/ Asst. City Manager for ci ide projects Programs & Events $0.00 $15,500.00 Azusa L&W (River Clean Up & Compost Workshop) Window Repair $1,000.00 $150.00 $150.00 Plowman Contractors (Inv 1 Paid) Flooring $1,000.00 $2,790.00 $2,790.00 Pending Plowman Contractors (Inv 1 Paid, Inv 3 Pendin Plumbing $600.00 $0.00 Plowman Contractors (Inv 1 Paid) Electrical $600.00 $275.00 $275.00 Pending Plowman Contractors (Inv 3 Restroom Upgrade $3,500.00 $2,700.00 $2,700.00 Plowman Contractors (Inv 1 Paid) Septic System $500.00 $10,145.00 $10,145.00 Pending A&D Pumping ( $395 Paid, $9,750 Pending) Roof Repair $1,200.00 $600.00 $600.00 Plowman Contractors (Inv 2 Paid) Chimney $600.00 $0.00 Not Applicable at this time Wood Siding $1,000.00 $475.00 $475.00 ' $4,000.00 Pending Plowman Contractors (Inv 3) & Donation WCA Interpretive Security Gates (based on student design competition) $7,500.00 $0.00 $2,500.00 Donated Calif conservation Corps Paint Exterior of 3 Structures $1,000.00 $7,000.00 $7,000.00 $3,000.00 Pending and Donation California Conservation Corps Grape Arbor $1,000.00 $0.00 Not Applicable at this time 3 Gardens Medicinal, Food, Native Plant $10,500.00 $0.00 Not Applicable at this time Pathways $4,500.00 $0.00 $6,500.00 Donated Calif Conservation Corps TOTALS $52,500.00 $52,500.00 $52,500.00 $31,740.00 MEMORANDUM OF UNDERSTANDING RELATING TO THE IMPROVEMENTS OF THE: TAYLOR PROPERTY 2330 N. SAN GABRIEL CANYON ROAD AZUSA, CALIFORNIA 91702 between CITY OF AZUSA a California municipal corporation AND CALIFORNIA RESOURCE CONNECTIONS, INC. a California non-profit corporation 1201 N. Azusa Avenue Azusa, CA 91702 (626)969-2491 Dated as of August 7, 2007 021 This Impr of A: profit and ( MEMORANDUM OF UNDERSTANDING RELATING TO TAYLOR PROPERTY IMPROVEMENTS PARTIES AND DATE. ' emorandum of Understanding ("MOU") relating toihe Taylor Property ements is made this 7'h day of August, 2007 ("Effective Date"), between the City ;a, a California municipal corporation organized under the laws of the State of nia ("City"), and California Resource Connections,, Incorporated, a California non- rganization organized under the laws of the State of California ("CRC'). Azusa 2C are sometimes referred to individually as "Party" and collectively as "Parties" lout this MOU. 2. RECITALS. WHEREAS, the City purchased the Taylor Property in 2002 with funds from Safe Drinking Water bond act (Prop 13), which is a 1.83 acre parcel located at 2330 N. San Gabri9l Canyon Road, Azusa, California, 91702 (hereinafter "Property"); and WHEREAS, the Watershed Conservation Authority was formed to purchase certain, property located along the San Gabriel River for the purpose of developing and maintaining property consistent with the plans of the Rivers and Mountains Conservancy, a member of the Watershed Conservation Authority; and WHEREAS, the City of Azusa determined it did not have the funds to maintain and operate the Property and entered into a Memorandum of Understanding with the Watershed Conservation Authority to operate and maintain the Property; and WHEREAS, in order to maintain said Property and operate certain activities related to the mission of the Rivers and Mountains Conservancy, the Watershed Conservation Authority is entering into a lease with California Resource Connections, Inc.; and WHEREAS, California Resource Connections, Inc. plans to develop the Property into "the Canyon Institute" as part of the Rivers and Mountains Conservancy's plan to develop an Azusa River Wilderness Park in neighboring parcels adjacent to the Property; and r WHEREAS, California Resource Connections has requested funding from the City of Azusa for certain improvements to the Property, and funding to implement certain outreach programs to: (1) promote watershed education and (2) attract the public,! to the Property for additional learning opportunities; and WHEREAS, the City Council of the City of Azusa voted on July 23, 2007, to I the proposal by the California Resource Connections or CRC; NOW! THEREFORE, the Parties adopt this Memorandum of Understanding outlining their points of agreement: 1 1- I 022 3. TERMS & CONDITIONS. 3.1. City to Provide Funding. The City agrees to provide seed funding in the following amounts for respective items to CRC: BUDGET ITEM 1A: The Canyon Institute Overhead Operational Costs Funding assistance to operate The Canyon Institute including, but not limited to, Water, Electricity, Gas, Insurance (Liability), DSUCable, Telephone). 12 months operating expenses for the following items: Water *"'$400/month $4,800 Electrical **$150/month $1,800 Gas **$100/month $1,200 Insurance —Liability **$550/month $6,600 DSUCable **$100/month $1,200 Telephone **$200/month $2.400 TOTAL OPERATING EXPENSES: $18,000 ** Amounts listed represent approximate monthly expenses -2- 423 0 0 i BUDGET ITEM 1B: The Canyon Institute Capital Improvements Project management of capital improvement projects at the Property including, but not limite"to, contractor and volunteer coordination, project design oversight, community coordination, financial management, fundraising, and quality control. Fundirig may also be used to assist in accommodating the needs of the use of California Conservation Corps (CCC) crews in improvement and maintenance of structures, Idesigned landscapes, and protection of the natural integrity of the site and throug out the greater river area. # Paint Exterior of 3 Structures $1,000 Window Repair $1,000 Flooring { $1,000 Plumbing $600 Electrical 3 $600 Restroom Upgrade $3,500 Roof Repair I $1,200 Septic System $500 himney food Siding rape Arbor I Gardens (Medicinal, Food, Native Plants) I Gates (based on Student Design competition) AL CAPITAL IMPROVEMENTS: _3_ I $600 $1,000 $1,000 $10,500 $4,500 $7,500 $34,500 BUDGET ITEM -1C: The Canyon Institute Program Implementation The City shall consider funding for CRC educational outreach programs and activities in amount of $10,000 as part of separate Program Application. Program Application shall center around the following types of Outreach Programs and target Azusa residents: 1. Watershed history and use of river water 2. River safety 3. How to keep the river water supply clean 4. How and why to conserve water 5. Natural and geologic setting of river, including plants and wildlife CRC may also propose environmental activities or events, such as: 1. Litter cleanups along the river banks, coupled with watershed education 2. Science programs to test river water quality, and assess geologic and botanical surroundings 3. Workshops on native plants and water conserving irrigation systems 4. Workshops on backyard composting and gardening 5. Activities to educate youths on storm water pollution prevention, e.g., storm drain stencils from Heal the Bay 6. Library Reading Program/Friends of Library event 7. Homework House After School Program (Eco Club) 8. Recreation and Family Services — Summer Program 9. Azusa Pacific University — Think Riverl 10. Earth Day Event Proposals for such education programs and activities are due by December 31, 2007 to the City of Azusa for review and funding consideration, for subsequent 12 months. Each Program/Activity Application To Include: 1. Description of Program 2. Dates when program or activities will be carried out 3. Description of how program helps the City comply with environmental regulations 4. Description of Target Audience 5. Description of How Program will be advertised and marketed 6. Description of Materials to be used in conducting outreach or activities 7. List of all costs associated with program or activities 8. Description of funding from other agencies or in-kind laborlvolunteers 9. Description of how program results will be measured reported to the City -4- 025 It is desirable that additional Program sponsors support. The following may be considered: 1. Corporate sponsors 2. Federal, State, and private grants 3. Water Agencies 4. Congressional Appropriations t be solicited for funding or in-kind 3.2 ICRC's Obligations. CRC shall use the Operating Expense funds noted in Budget Item 1A to provide referenced utility services to the Property. CRC shall use the Capital Improvement Funds provided through this MOU to make facility improvements noted in Budget Item 1B. CRC shall provide the City with a report by July 31, 2008, of all improvements made to the facilities and in-kind support or funding received from other entities to accomplish Property improvements, and quarterly thereafter until all improvements are completed. CRC shall formulate program proposals to the City by December 31, 2007, insufficient detail so as to allow the City to render funding 3.3 IFunding Requests/Payments. To receive Funds for Operating Expenses or Capital Improvements agreed to by the City in this MOU, CRC shall submit a letter or email to the City Manager of the City with the amount of the stated request. The City shall process payment for said request within 14 days. ' 3.4 Intent of Funding. The City's intent in providing operating and capital improvement funding to CRC is to seed the start up use of the facilities at the Property, and tol generally assist CRC to generate additional funding through grants or contributions. The City's intent in considering program funding is to initiate some Outreach and Public Education related to the watershed and environment, and to help CRC �ttract the public to the Property so that the public may benefit from the facility. 3.5 IUse of Facilities. Facilities being improved at the Property are to be used by the California Conservation Corps (CCC) as a satellite office, for crews to conduct river clean ups, restoration projects, and public outreach on-site and along the San Gabriel River corridor within the City of Azusa boundaries. It is further understood that the CCC will bel recruiting 18-25 year old underserved youths from Azusa for natural resources work and emergency response training. The facilities are to also be used by California Resodree Connections, Inc. as an office for purposes of conducting daily business of running a not for profit organization and formulating grant funding proposals. CRC will use thb outdoor space for the purposes of conducting educational seminars, demonstration projects, and community informational gatherings to educate the public about the watershed or other items as outlined in the Programs section of this MOU. As set forth in the Recitals of this MOU, the City turned over the -5- ' 026 ongoing management of this Property to the Watershed Conservation Authority due to scarcity of City funds. It is therefore agreed to by the Parties that the initial "seed" funding provided through this MOU does not represent a future obligation of the City. 3.7 Authority to Enter into Agreement. The City and CRC warrant that they have all requisite power and authority to execute and perform this MOU. Each person executing this MOU on behalf of their party warrants that he or she has the legal power, right, and authority to make this MOU and bind his or her respective Party. 3.8 Counterparts. This MOU may be signed in counterparts, each of which shall constitute an original. 3.9 Recitals Incorporated. The Recitals set forth in this MOU are incorporated as part of the mutual understandings of this MOU. IN WITNESS WHEREOF, the City and CRC have caused with this MOU to be executed by their respective duly authorized representatives as set forth below: CITY OF AZUSA oseph R. Rocha, Mayor DATE: Approved as to Form: T. LVtk Sonia Carvalho, City Attorney on CALIFORNIA RESOURCE CONNECTIONS, INC. Richard A Thomas, President DATE: $IZ3�0� r— ON I Grants Written �y CRC for Taylor Property Improvements to Junet30, 2008 (with grant wiiting services paid through City of Azusa MOU datedAugust 2007) The CanyonVnsititute - California Resource Connections, Inc. A Rivers) and Mountains Conservancy (Submitted 6/6/08) 1 Community Access 2 Outdoor Classroom 3 Site Security B Canyon City Foundation (Due 6/30/08) 4 CCC Training 5 Library Fall Festival Total Amount of Grants Proposals $350,000.00 $275,550.00 $295,940.00 $921,490.00 $8,500.00 $8,000.00 $16,500.00 $937,990.00 GENERAL CONTRACTOR: DESIGN ENGINEER: [del;!E•'ii:i�i�1L�l�l�`1I_L`IS�L�:ii MONTHLY REPORT JUNE, 2008 MEMBRANE TREATMENT UPGRADE OF THE CANYON FILTRATION PLANT BLACK & VEATCH INC. BLACK & VEATCH, INC. PROJECT CONTRACT AMOUNT: $35,905,500.00 $36,251,072.84 CHANGE ORDERS TO DATE: $100,642.76 10 DAYS Approved July 23, 2007 $164,975.54 14 DAYS Approved Sept 24, 2007 $57,261.33 4 DAYS Approved Nov 26, 2007 $22,693.21 0 DAYS Approved Feb 25, 2008 MONTHLY ACTIVITIES As of 6/17/08 MAY PROGRESS PAYMENT REQUEST: TOTAL PAID TO DATE milliitot il:(:id=i Y 06161ul;l4 *1 O r� 00 Construction progress meetings were held June 5 & June 19 Pretreatment Structure equipment and wiring being installed Various plant piping and electric conduit installed DYK reservoir wall wrapping. complete and outside coating underway. O&M Exterior and interior finish work continues Chemical Feed Building interior installations and coatings continue Membrane feed pump motors and wiring being installed Canal Diversion Structure in operation- connection of plumbing and electric continues Sewage lift station in place complete with pumps $2,338,728.60 $28,733,672.36 $2,189,109.46 79.26% MAY PTD $26,394,943.76 "Fixed amount NEW FROM: DATE: 'D-3 AZUSA LIGHT A'NATER INFORMATIONAL ITEM HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL JOSEPH F. HSU, DIRECTOR OF UTILITIES JUNE 23, 2008 SUBJECTi WATER DISTRICTS AND BOARDS This is inresponse to Utility Board Chairman Carrillo's request to provide you an overview of various ater districts or water board that have jurisdictional authority over or relationship with the City's water utility. i The Clty's Water Utility service territory is subject to three separate water districts when It comes to adjudication of replacement water responsibilities. Within the City limits over 90% of the area is within the San Gabriel Valley Municipal Water District. This District is composed of 4 cities - Azusa, Sierra Madre, Monterey Park, and Alhambra. It was formed in 1959 for the purpose of contract for an entitlement in the State Water Projects to bring water from north to its members. The board of this district is comprised of five members, one from each city elected by the citizens of the respective cities, and the 5`" member is elected at large by the citizens of Monterey Park and Alhambra. The City's elected representative to this District board is Mrs. Carol Montano. I Within the city limits a very small portion where Mountain Cove development is located at is within the Upper San Gabriel Valley Municipal Water District: and a small portion where a part of Rodedale development is located at is within the Three Valley Municipal Water District. Outside the city limits, the City's water service areas are all within the Upper San Gabriel Municipal Water District with the exception of an area within the City of Glendora, which is within the Three Valley Municipal Water District. Both Districts are sub -agencies of the Metropolitan Water District (MWD) which provides replacement water to the member agencieslof these Districts. Another agency you have heard often before, called Watermaster, or officially the Main San Gabriel Basin Watermaster, is established by the Superior Court pursuant to the judgment of a court case, City of Long Beach, et al, vs. San Gabriel Valley Water Co., et al, of 1973. This agency is charged with the responsibility to administer water allocation and financial accounting pursuant to the judgment. Please lei: me know if you have any further questions. by: J. Hsu 029 v- AZUSA 1 INFORMATIONAL ITEM TO: HONORABLE CHAIRPERSON AND MEMBERSOFTHE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL 1 FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIE&-.-\V- DATE: JUNE 23, 2008 SUBJECT QUARTERLY FUEL COST ADJUSTMENT FOR SAN JUAN RESOURCE On July 26, 2004, the Utility Board approved a fuel cost adjustment mechanism for San Juan power plant. This mechanism is intended to credit customers with cost savings that are realized when our power plant operates reliably and replacement power costs are avoided, and conversely, allow the Utility to increase revenues to recover a portion of our replacement power costs when the San Juan resource experiences outages. This repdrt encompasses replacement power costs incurred for the San Juan resource during the period of March 1 1, 2008 through June 15, 2008. For reasons stated below, staff recommends that Fuel Cost Adjustment of 0.97 cents per kWh be assessed on customer electric Billings for the period of July 1, 2008 through September 30, 2008. The availability of the San Juan unit #3 during the period of March 1 1, 2008 through June 15, 2008 was 69%, substantially below the budgeted availability of 85%. The low availability is due to the scheduled maintenance outage of the generating unit which extended through April 6 nstead of original return to service date of March 23, 2008.:There is no electricity generation during thle scheduled maintenance period. The average cost of replacement power during this reporting period was $72. I7/MWh as compared to the budgeted cost of $40/MWh, resulting in a net dharge of $1,159,815 for Fuel Cost Adjustment for the quarter, and when combined with the carry over amount from the previous quarter of $1,01 1,145 results in a total FCA charge o� $2,170,960. j In order to avoid a rate shock to our customers, the maximum FCA charge per quarter is set at $750,000 or about 10% of the retail rate per the FCA mechanism. Any overage above $750,000 will be carried over to the following quarter for recovery. Thus, the FCA for the second cIuarter will be set at 0.97 cents/kWh. An average residential customer is expected to see an increase in the range of $5 per month or about 10% for the next three months. We anticipate FCA of similar magnitude extending into the fourth quarter before tapering off early next year. by: Bob Tang, Assistant Director of Resource Management 030 San Juan Fuel Cost Adjustment Calculation for Q3 2008 Cumulative Quarterly Difference (COD) Q1 2008 Carry -Over If I(COD)I<$100,000, then adjustment=0. If I(CQD)I>$750,000, then adjustment=+ -$750,000 or else adjustment = COD Forecast Retail Sales (MWh) SJ FCA for 03 2008 (cents/KWh) (") Through June 15th, 2008 $1,159,815 $1,011,145 $750,000 July August September 26,076 27,927 23,680 0.97 $72.17 31.33% March 11 -April May June' Actual SJ Output 18,070 19,495 10,397 Actual SJ Replac Energy Cost $1,337,075 $213,813 $27,966 Maximum Output 36,720 22,320 10,800 Unavailable SJ Output 18,650 2,825 403 % Outage Rate 50.79% 12.66% 3.73% Base -SJ Output @ 85% 31,212 18,972 9,180 Unavailable SJ Output 5,508 3,348 1,620 % Outage Rate 15.00% 15.00% 15.00% Base SJ Replac Energy Cost @$40/MWh $220,320 $133,920 $64,800 Actual - Base SJ Replac Energy Cost $1,116,755 $79,893 -$36,834 San Juan Insurance Premium Recovery $0 $0 $0 San Juan Insurance Payout $0 $0 $0 Cumulative Quarterly Difference (COD) Q1 2008 Carry -Over If I(COD)I<$100,000, then adjustment=0. If I(CQD)I>$750,000, then adjustment=+ -$750,000 or else adjustment = COD Forecast Retail Sales (MWh) SJ FCA for 03 2008 (cents/KWh) (") Through June 15th, 2008 $1,159,815 $1,011,145 $750,000 July August September 26,076 27,927 23,680 0.97 $72.17 31.33% TO: FROM: DATE: -5 azusA 11047 A WATER 1 INFORMATIONAL ITEM HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD AND AZUSA CITY COUNCIL JOSEPH F. HSU, DIRECTOR OF UTILITIES „ JUNE 23, 2008 UPDATES ON CUSTOMER SERVICE PROJECTS TO IMPROVE SERVICE TO CUSTOMERS Over the past few months the Azusa Utility Board and Azusa City Council have approved several new services for our customers. Additional changes.were made to improve efficiency in operations. Teams consisting of customer service representatives, our administrative analyst and management were created to accomplish project implementations. Good working relationships and sharing knowledge were keys to the success of these projects. Our emphasis on offering self -serve for customers is considered a Best Practice in the utility industry.) These services allow customers the Flexibility to do business with us anytime every day. Customers can sign up for new service, notify us they need service turned -off, verify their account balance, due day, request a payment extension_ and duplicate bill, and pay by any method over the phone or at our web site. Improvel Phone Services and Availability January 29, our Interactive Voice Response unit became operational with the help of Systems and Software. Customers can now check their account balance, due date, request a payment extensio11, request a duplicate bill and pay by credit or debit card over the telephone anytime of the day or week. During the month of May alone, 1,150 customers used this service. We have Iimplemented Paymentus to replace Speedpay for customer credit and debit card and electronic check payments. Paymentus provides this service at a lower cost for residential customers. It also has an Agent Dashboard where Customer Service Representatives can view payment date, time, amount paid and payment method. Online Billing and Payment went live on June 16 to coincide with the City's web site live date. This newl service, accessible from the Light & Water web site, allows customers to view their statements online, see payment and usage history and pay their bills using their checking or 032 savings account at no charge. Customers who enroll through midnight September 30, 2008, will be eligible for two drawings for $50.00 gift cards. By using this vendor we were able to discontinue the Systems &Software module that offered fewer customer options. This will be an annual avoided cost of $5,800, escalating by 5% per year. Additional savings in the cost of paper and postage will occur as a result of customers registered for Online Billing and Payment since they will no longer receive a paper bill after three months. We will introduce Online Billing and Payment and the gift card drawings with bill inserts, Azusa Tomorrow article and on our Light & Water web site. One of our own staff members translated the bill inserts into Spanish and demonstrated remarkable design ability in creating the insert look. We will do a follow-up article in the November Azusa Tomorrow with photos of the contest winners. Enhanced L&W Web Site Light & Water Customer Service led the undertaking of updating and adding new content and photographs for the Light & Water portion of the City's web site redesign project, led by Information Systems. Initiated Customer Survey A residential and business customer survey was conducted the week of June 16. Our last survey was conducted in 2004. Questions on our survey were aimed at getting feedback on satisfaction with service, customer use of our various information sources, familiarity with water and electric conservation programs and services and topics customers would like to hear more about. Changed P. O. Box For Customer Payments For the past four years Customer Service has sorted the morning mail and a courier service has picked up all the mail -in payments and taken them to our vendor R. T. Lawrence to process. Late 2007, during a competitive bid process, R. T. Lawrence was low bidder and was again selected to process our payments. By using a P. O. Box located at the U. S. Post Office nearest to the R. T. Lawrence office, they are able to pick up payments throughout the day, including Friday. This allows for faster processing and deposits to our bank account. The new mailing address appears on the bill stubs. Customers will also be notified by bill inserts in July and August. Streamlined Home Banking Payment Processing Identifying and processing utility payments from customers who pay through their online home banking service has been very time -intensive. Our mail -in payments processing vendor, R. T. Lawrence, has perfected a process for handling these payments. Home banking customers paying us through their online provider have been migrated over to R. T. Lawrence so we no longer have to manually process all these payments in-house. Only a certain number remain that are using our old P.O. Box number. We are sending bill inserts in July and August to inform customers of the new P.O. Box and request home banking customers change the P. O. Box with their online banking institution to speed up payment processing. Also, we were able to stop the courier service at a cost avoidance of $3,600 per year for this service. Created Smart/Intelligent Bill Inserts Customer Service worked with Systems & Software and InfoSend to create and test five customer groups to target bill inserts. This will save the cost of sending inserts to customers in cases where the information does not apply and insures they only receive information that does apply to them. The five groups are: 033 will rec water, lamps expect Other r. utilities of Azusa Electric and/or Water - Residential of Azusa Electric and/or Water - Commercial. -City Water Accounts of Azusa Electric Only - Residential and Commercial of Azusa Water Only - Residential and Commercial i Service has contracted with a vendor to provide the 1,400 small and medium-sized in Azusa free water and electric onsite surveys starting July 1, 2008. Customers conservation recommendations, list of ways to optimize their use of energy and rebate information. In return, these customers will have any existing incandescent ,iged out for compact Fluorescent light bulbs at no cost to the customer. We saturation within three years. i ects in process are: (1) benchmarking with the American Public Power Association J (2) completing implementation of automated outbound calling. i by: Karen Vanca, Assistant Director - Customer Care & Solutions 7 7 ©34 sh Instll drip�irr ga#ion° rsysteLms�ro'tati'rig ' YJ -. It sprinkler nozzles and P. M "smart" sprinkler controllers Landscape with , Water lawn &p !ants drought-to.lerant,plants in cooler morning or (' ` l' ( Lia it i evening.hours ! .} Support effo is to expand water Fecycling and use of ?reclaimedMateTake shorterr p showers #,t Water Saving Tips for.Businesses Whatever the size of your company whatever your job. one person can make a big difference. These tips save 25-50 gallons of water a day. but can save hundreds or thousands of gallons land dollars) if all employees work together. TInstall faucet flow restrictors, low volume E toilets and water - efficient appliances Repair leaks in inside plumbing and external sprinkler systems promptly r J&A Uri 'D r6 . 9UFORhY� II 1A equlpmentrdna washing sys Use a broom instead of a hose to clean driveways and sidewalks SAN GABRIEL VALLEY 1402 N. Vosburg Drive MUNICIPAL P.O. Box 1299 - Azusa, CA 91702 626.969.7911 WATER DISTRICT www.sgvmwd.org AZUSA, SIERRA MAORE, MONTEREY PARK, ALHAMBRA Printed on recycled paper