HomeMy WebLinkAbout26819AGENDA '
REGULAR MEETING OF
AZUSA UTILITY BOARD/AZUSA CITY COUNCIL
AZUSA LIGHT & WATER
729 N. AZUSA AVENUE
AZUSA, CA 91702
AZUSA UTILITY BOARD
ANGEL A. CARRILLO
CHAIRPERSON
URIEL E. MACIAS
VICE CHAIRPERSON
NOVEMBER 24, 2008
6:30 P.M.
JOSEPH R. ROCHA
BOARD MEMBER
KEITH HANKS ROBERT GONZALES
BOARD MEMBER ' BOARD MEMBER
6:30 P.M. Convene to Regular Meeting of the Azusa Utility Board and Azusa City Council
• Call to Order
• Pledge to the Flag
• Roll Call
A. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speak without interruption up to five (S) minutes maximum time,
subject to compliance with applicable meeting rules. Questions to the speaker or responses to the
speaker's questions or comments shall be handled after the speaker has completed his/her comments.
Public Participation will be limited to sixty (60) minutes time.) j
out
B. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or
Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under
SPECIAL CALL ITEMS.
Minutes. Recommendation: Approve minutes of regular meeting on October 27, 2008 as written.
1W
Min Reg Mtg.pdf
2. Minutes. Recommendation: Approve minutes of Utility Board Workshop on October 27, 2008 as
written.
GAG Wkshp Mit. pdf
Notice of Completion of Project LD2008-2. Recommendation: Accept Project LD 2008-2, furnish
and install underground electric substructures along Gladstone Street, Azusa Avenue, and Arrow
Highway; direct City Clerk's Office to execute the Notice of Completion, and have same recorded in the
Office of Los Angeles County Recorder.
NOC ID08-2.pdf NOC-BNB. pdf
4. Plans and Specifications for Project LD2008-3. Recommendation: Approve plans and specifications
for Project LD2008-3, furnish, install, refurbish, and secure the existing chain link fencing at Azusa
Substation — 809 North Angeleno Avenue.
91
Azusa Sub
Fendng.pdf
Plans and Specifications for Project. LD2008-4. Recommendation: Approve plans and specifications
for Project LD2008-4, furnish and installation underground conduits and street lights along Ranch Road
north of Sierra Madre and authorize City Clerk to advertise for bids.
U
LD084. pdf
002
9
6. Additional $30,000 to Hunter Electric Blanket Purchase Order. Recommendation: Approve the
addition of $30,000 to Hunter Electric blanket purchase order to fund additional work necessary to repair
damage arising from the theft of wire and control devices from emergency_ generators at Wells No. 3 and
11. �
Hunter P0. pdf
Purchase of Two Pickup Trucks for Water Distribution. Recommendation: Dispense with formal
bidding procedures and award the purchase of one Ford F150 pickup truck and one Ford F250 truck to
Downtown Ford Sales under California Multiple Award Schedule (CMAS Contract No. 1-08-23-20) in
amount of $42,148.28, including tax and delivery.
WtrTrucks. pdf
8. Purchase of One Automated Valve Operator from Wachs Company. Recommendation: Dispense
with formal bidding procedures and award the purchase of one Model 1 -ERV -750 Automated Valve
Operator with Datalogger and software from E.H. Wachs Company in amount of $15,227.68, including
tax and delivery. f
1
Valve Ing I
Equip.pdf
9. Additional Reimbursable Compensation to Civiltec En¢ineerin2. Recommendation: Approve the
reimbursable addition of $40,000 to Civiltec Engineering Contract for continuing inspection of Rosedale
Development water storage reservoirs and water pump stations.
2k
04-7ec. pdf
003
10. Request for Proposals for Water Rate Study. Recommendation: Authorize staff to solicit proposals
from qualified consultants to review adequacy of water rates and make recommendations on any changes
to the water rate adjustment of 6% which is scheduled to go into effect on July 1, 2009.
11
C.
Water Rate
RFP-Rpt.pdf
Single Use Bas Reduction Program. Recommendation: (1) Approve the implementation of a single
use bag reduction program; and (2) approve a budget amendment of $10,000 to cover program expenses.
SCHEDULEDITEMS
Water Supply Agreement with Miller Coors LLC. Recommendation: Approve letter of agreement
with Miller Coors LLC to extend the negotiating period until February 1, 2009, for purposes of
negotiating changes to the Water Supply Agreement between the parties.
ISI
Miller-Coors-Agrtt.pd
f
STAFF REPORTS/COMMUNICATIONS
Monthly Update on Water Treatment Plan
WTP Moly
Update.pdf
Update on Negotiations with Athens Services (Verbal)
4 0011
Bag Program
Program Outrme.pdf
County Res
Report.pdf
Packet. pdf
SCHEDULEDITEMS
Water Supply Agreement with Miller Coors LLC. Recommendation: Approve letter of agreement
with Miller Coors LLC to extend the negotiating period until February 1, 2009, for purposes of
negotiating changes to the Water Supply Agreement between the parties.
ISI
Miller-Coors-Agrtt.pd
f
STAFF REPORTS/COMMUNICATIONS
Monthly Update on Water Treatment Plan
WTP Moly
Update.pdf
Update on Negotiations with Athens Services (Verbal)
4 0011
Southern California Electric Utilities Retail Rate Comparisons
Elec Rate
Conparlson. pdf
4. December Utility Board Meeting (Verbal)
5. Update on Drought (Verbal)
E.
Water Conservation and Dry Parkways (Verbal)
F. ADJOURNMENT I
1. Adjournment.
i
"In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229 Notification three (3) working days prior to the
meeting or time when special services are needed will assist staff in assuring that reasonable arrangements
can be made to provide access to the meeting."
"In compliance with Government Code Section 54957.5, agenda jaterials are available for inspection by
members of the public at the following locations. Azusa City Clerk's Office - 213 E. Foothill Boulevard,
Azusa City Library - 729 N. Dalton Avenue, and Azusa Light & Water -729 N. Azusa Avenue, Azusa CA. "
I�
I
(.)()5
CITY OF AZUSA
MINUTES OF THE REGULAR MEETING
1 _•
OF THE AZUSA UTILITY BOARD/CITY COUNCIL }
AND THE AZUSA REDEVELOPMENT AGENCY
MONDAY, OCTOBER 27, 2008 — 6:30 P.M.
The Utility Board/City Council and Redevelopment Board Members of the City of Azusa met in regular
session, at the above date and time, at the Azusa Light and Water Conference Room, located at 729 N. Azusa
Avenue, Azusa, California. I
Chairman Carrillo called the meeting to order and Mr. Jorge Rosales led in the salute to the Flag.
ROLL CALL I
PRESENT: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT:' BOARD MEMBERS: NONE ` I
ALSO PRESENT:
City Attorney Ferre, City Manager Delach, Assistant City Manager Makshanoff, Director of Utilities Hsu,
Director of Resource Management Tang, Assistant to the Utilities Director Kalscheuer, Assistant Director of
Water Operations Anderson, Economic and Community Development Director Christianson, Assistant
Director Customer Care and Solutions Vanca, Customer Care Operations Sdpervisor Tapia, Azusa Police
Captain Gonzales, City Clerk Mendoza, Deputy City Clerk Toscano.
Public Particivation
Mr. Jorge Rosales addressed Board Members regarding items B-3, B-9, D-1 and D-2. He stated that
attachments for items D -I and D-2 were not found on the City's website. He expressed his concern regarding
Civiltech Engineering requesting clarification on the phrases "shorter schedule", "personnel assigned" and
"familiarity" and the non publication of request for the proposals. He also addressed concern regarding the
amount of money that has been paid to date to Wren & Associates; the proposed lack of proper RFP process
and money "submitted" to ALP for reimbursement.
I
Mr. Art Morales addressed the Board Members regarding the following: payment drop box, three stabbings in
Azusa, synchronization of traffic signals, water conservation, Block 36, free swim, and Items B-4 and B-6.
1
City Manager Delach responded to questions stating that he would look into the issues and noted that some
items will be addressed during the meeting.
Call to Order
Roll Call
Also Present
Pub Part
J. Rosales
Comments
A. Morales
Comments
City Mgr
Comment
D M
Customer Care Operations Supervisor Tapia introduced new employee Melissa Onate, Customer Service
New employee
Representative I.
M. Onate
The CONSENT CALENDAR consisting of Items B-1 through B-10, was approved by motion of Chairperson
Consent Cal
Carrillo, seconded by Board Member Rocha and unanimously carried with the exception of items B-9 and B-6,
Appvd B-6 &
which were considered under the Special Call portion of the Agenda.
B-9 Spec Call
I. The minutes of the regular meeting of September 22, 2008, were approved as written.
Min appvd
2. Approval was given for Change Order No. 12 for the addition of $90,761.23 and extension of time to
Change Order
complete by two calendar days to the SSC Construction Incorporated contract forconstmction of Project
SSC Construct.
WVF-207, Canyon Filtration Plant Membrane.
3. Professional Services contract with Civiltec Engineering Incorporated to perform engineering design
Civiltec Engr
services for Project WF -221 South Reservoir Demolition and Replacement was approved.
Approved
4. Staff was authorized to enter into multi-year agreement natural gas price hedging transaction in
Multi-year
accordance with the processes and within the parameters to reduce energy price risks of Garnet Wind
agreement
Project.
Garnet Wind
5. Authorization was given for an amendment in the amount not -to -exceed $25,000 to the blanket purchase
Blanket P.O.
order issued to Olympic Staffing for temporary employee services for fiscal year ending June 30, 2009.
Olympic Staff
6. SPECIAL CALL ITEMS.
Spec Call
7. Approval of Sharps Disposal Program. Approval was given for implementation of a sharps disposal Sharps
program to assist residents to comply with SB 1305; and a budget amendment in amount of $10,000 to Disposal Prgm
cover program expenses was approved.
8. Authorization was given to develop and release of RFP to develop and produce public education RFP Public ed
materials to promote water and energy conservation. Conservation
9. SPECIAL CALL ITEM.
Spec Call
10. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DECLARING ITS INTENTION Res. 08-C 100
TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF A PROPOSED TAX- Intent to
EXEMPT FINANCING, AS REQUIRED BY THE UNITED STATES DEPARTMENT OF Reimburse Tax
TREASURY REGULATIONS SECTION 1.150-2. Exempt Fin
SPECIAL CALL ITEMS
Special Call
Lengthy discussion was held regarding the proposed Request for Proposal (RFP) for Solid Waste Consultant
Lengthy
Services which consisted of development of a five and ten year cost forecast for different disposal options,
Discussion
maintaining adequate waste diversion, and controlling costs in the future. Athens Services would like to
RFP for Solid
maintain contract provisions requiring City to send all of its waste to Athens' MRF first during the term of the
Waste
City's agreement, which extends each year by one year; the commitment the City has to Athens is indefinite.
Consultant
Mr. Dennis Chappetta of Athens Services addressed the issue stating that he would work with the City staff or
D. Chappetta
any consultant that may be hired.
Comments
Assistant to the Utilities Director Kalscheuer stated that there is a need to explore options and obtain C. Kalscheuer
information on how to negotiate with Athens, i.e. what other facilities are out there to negotiate better deals Comments
than Athens and/or better services to City residents. He stated that Los Angeles County Department of Public
Works is conducting studies regarding conversion technology and, due to the ongoing contract with Athens 8
year rolling contract there will be no options to go to these types of facilities.
10/27/08 PAGE TWO
007
After additional lengthy discussion between Board Members and Staff, it was moved by Board Member
Add'I dis
Gonzales, seconded by Board Member Rocha and carried to authorize staff to solicit proposals from qualified
RFP Approved
solid waste and recycling consultants to analyze City contract with (Athens Services and make
recommendations pursuant to the study and assist in negotiations with Athens.1 Chairman Carrillo and Board
Member Hanks dissented. i
Board Member Rocha addressed amendment to contract with Wren & Associates for Rosedale Pipeline asking
Rocha
when the City will be reimbursed.
Comments
Assistant Director of Water Operations Anderson responded stating that the City has been reimbursed
Anderson
approximately $150,000; all bills have been submitted and there is a deposit with the City which will not be
Comments
paid until full reimbursement is made. i
Moved by Board Member Rocha, seconded by Board Member Hanks and unanimously carried to approve the
Wren & Assoc.
reimbursable addition of $20,000 to Wren & Associates contract for continuing inspection of Rosedale
Ins. Rosedale
Pipeline and Water Infrastructure. I
Pipeline
Assistant to the Utilities Director Kalscheuer addressed public comments with respect to amendments of
C. Kalscheuer
professional service agreements, stating that there is a provision in the Azusa Municipal Code which requires
Comments
all amendments over $10,000 to be approved by the Board Member. He talked about the Blanket Purchase
Order process and how that process also can result in the same vendors being approved from year to year, but
noted the municipal code does not require each transaction to be approved by the Board. City Manager Delach
defined the issue of familiarity stating that it is not a personal relationship, but familiarity of the Engineers as
consultants to specific projects. I
SCHEDULED ITEMS I Sched Items
Assistant Director Customer Care and Solutions Vanca presented the proposed adoption of Program to Protect K. Vanca
Customer Identification and Credit Information to be in Compliance with Fair Credit Reporting Act and Fair Comments
and Accurate Credit Transaction Act of 2003. She stated that due to the high increase in identify theft, the
FCRA is requiring creditors to develop and implement an Identity Theft Prevention Program and staff has
complied with the request. She responded to questions posed. i
Director Gonzales offered a Resolution entitled:
A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA TO ADOPT
AN IDENTITY THEFT PREVENTION PROGRAM FOR AZUSA LIGHT & WATER.
Moved by Board Member Gonzales, seconded by Board Member Hanks to waive further reading and adopt.
Resolution passed and adopted by the following vote of the Board Members:)
AYES: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
NOES: BOARD MEMBERS: NONE '
ABSENT: BOARD MEMBERS: NONE
Director of Resource Management Tang presented the Amendment No. 1 to Lodi #2 Project Phase 2 Planning
and Development Agreement, which revises the scope of the Project Phase 2B to include activities related to
securing a defined equipment production delivery schedule and known pricing structures for key power island
components as well as the potential leasing of warehouse and storage facilities at or proximate to the proposed
Project site; he responded to questions posed.
I
Moved by Board Member Hanks, seconded by Board Member Macias and unanimously carried to approve
Amendment No. 1 to Lodi #2 Phase 2 Planning and Development Agreement at a not -to -exceed budget of
$412,000; and authorize the Mayor to execute Amendment No. 1. 1.
Res. 08-C 101
Amend Rules
Wtr Conserve
Amendment
No. I Lodi
#2 Ping & Dev
Agmt
Amendment
No. 1 appvd
10/27/08 PAGE THREE 1 008
STAFF REPORTS
Staff Rpts
Director of Utilities Hsu presented the Monthly Update on the Water Treatment Plant stating that there have Dir of Util
been 1.25% change orders for the project; its contract completion date is November 1 I" and the project is Update WTP
88.1 % complete.
Director of Utilities Hsu presented the Legislative Update, for information purposes; there was no discussion Dir of Util
held on the update. Legislative
Director of Utilities Hsu presented the 2009 Annual Resource Adequacy Plan noting the Demand Forecast and Dir of Util
Resources required, stating that the City has fulfilled the Resource Adequacy guidelines. RAP
Dir Cmts
Director of Utilities Hsu provided an update stating that the Light and Water Department will be reimbursing Dir of Util
the Azusa Land Partners for the Rosedale Project reservoirs once they are completed; the amount is 5-8 million Comments
dollars. He also stated that the interim loan the city provided them will cease.
Board Member Macias requested an overview of the housing rehabilitation programs conducted by Ron Joseph
Macias
& Associates.
Comment
Chairperson Carrillo congratulated Board Member Macias on his promotion to an Ensign 01 in the Navy.
Carrillo
REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8)
Comment
Moved by Chairman Carrillo/Mayor Pro -Tem, seconded by Board Member/Councilmember Hanks and
Recess to
unanimously carried to recess at 7:45 p.m. The Board Members/Councilmembers reconvened at 8:23 p.m. and
Closed Sess
recessed to Closed Session to discuss the following:
CLOSED SESSION
Closed Sess
Real Prop Neg
REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8)
159 W. 9' St.
Property Address:
150 W. 9th Street, Azusa, CA 91702
Negotiating Parties:
King Ranch Market, Aner Iglesias, Business Owner
Agency Negotiators:
City Manager Delach and Assistant City Manager Makshanoff
Under Negotiation:
Price and Terms of payment
Block 36
BLOCK 36
Real Prop Neg
REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8)
152 E. Foothill
Address:
152 E. Foothill Boulevard, Azusa, CA 91702
Agency Negotiators:
City Manager Delach and Assistant City Manager Makshanoff
Negotiating Parties:
Bank of America & City of Azusa Redevelopment Agency
Under Negotiation:
Price and Terms of Payment
Real Prop Neg
REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8)
100 E. Foothill
Address:
100 E. Foothill Boulevard, Azusa, CA 91702
Agency Negotiators:
City Manager Delach and Assistant City Manager Makshanoff
Negotiating Parties:
City of Azusa and City of Azusa Redevelopment Agency
Under Negotiation:
Price and Terms of Payment
Real Prop Neg
REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8)
614-640 N.
Address:
614 - 640 N. Azusa Avenue, Azusa, CA 91702
Azusa Avenue
Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff
Negotiating Parties: City of Azusa and City of Azusa Redevelopment Agency
Under Negotiation: Price and Terms of Payment
10/27/08 PAGE FOUR
009
CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6)
Agency Negotiators: City Manager Delach
Organizations: Executive Management
Conf w/labor
Negotiator
Executive
Management
The Board Members/City Council Members reconvened at 9:40 p.m. There was no reportable action taken in Reconvened
Closed Session. No Reports
It was consensus of the Board Members and City Council Members to adjourn.
TIME OF ADJOURNMENT: 9:41 P.M.
SECRETARY
NEXT RESOLUTION NO.08-C102.(CityBoard Members)
NEXT RESOLUTION NO. 08-R45 (Agency)
10/27/08 PAGE FIVE
Adjourn
010
CITY OF AZUSA
MINUTES OF THE GREENHOUSE WORKSHOP
OF THE AZUSA UTILITY BOARD/CITY COUNCIL
i
MONDAY, OCTOBER 27, 2008 — 7:54 P.M.
The Utility Board Members of the City of Azusa met in workshop session, at the above date and time, at Azusa
Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California.
ROLL CALL
PRESENT: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA
ABSENT: BOARD MEMBERS: NONE
ALSO PRESENT:
City Attorney Ferre, City Manager Delach, Assistant City Manager Makshatioff, Director of Utilities Hsu,
Director of Resource Management Tang, Assistant to the Utilities Director Kalscheuer, Assistant Director of
Water Operations Anderson, Azusa Police Captain Gonzales, City Clerk Mendoza, Deputy City Clerk
Toscano.
Call to Order
Roll Call
Also Present
The Workshop on greenhouse gas consisted of an overview of AB 32 Greenhouse gas mandate; impacts to the Workshop
electric utilities; what the City is planning to do and, suggested policy directives to support. AB 32 Mandate is AB 32 Green -
summarized as follows: it was enacted into law in 2006; it creates a state wide GHG emission limit equal to house Gas
1990 levels by 2020; California Air Resources Board (CARB) assisted by CPUC and CEC will enact Mandate
regulations for the electricity sector by 2012, and Electric utilities are expected to reduce carbon "intensity" by
30% by 2020. I
Moved by Chairman Carrillo, seconded by Board Member Hanks and unanimously carried to adjourn. Adjourn.
TIME OF ADJOURNMENT: 8:20 P.M.
SECRETARY
NEXT RESOLUTION NO.08-C102.
Oil
F7%
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD AND AZUSA CITY COUNCIL i
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIEW
DATE: NOVEMBER 24, 2008
SUBJECT: NOTICE OF COMPLETION FOR PROJECT LD2008-2, FURNISH AND
INSTALL UNDERGROUND ELECTRIC SUBSTRUCTURES ALONG
GLADSTONE STREET, AZUSA AVENUE, AND ARROW HWY PER
DRAWING ED2008-2
RECOMMENDATION
It is recommended that the Utility Board/City Council accept Project LD2008-2 and direct the
City Clerk's Office to execute the Notice of Completion and have the same recorded in the
Office of the Los Angeles County Recorder. I
BACKGROUND
New underground electric substructures have been installed along Gladstone Street from Lark
Ellen to Azusa, Azusa Avenue from Gladstone to Payson Street, Azusa Avenue 300 feet just
north of Arrow Hwy, and Arrow Hwy from Azusa Ave to just east of Big Dalton Wash as per
plan and specifications for project LD2008-2. BnB Engineering, Incorporated was awarded the
contract for this project and started construction on July 22, 2008 and completed construction on
October 24, 2007. Staff has inspected the completed project and determined it to be in
compliance with the plans, specifications and conditions of the contract.
FISCAL IMPACT
This project was budgeted under Capital Improvement Projects and was completed on time and
on budget. This Notice of Completion action will have no fiscal impact.
Prepared by: Hien K. Vuong 1
012
RECORDING REQUESTED BY
City of Azusa
AND WHEN RECORDED MAIL TO:
"ME Azusa City Clerk '
STAEEE 213 E. Foothill Boulevard
POomss
Err., sr.n E Azusa CA 91702
PP CODE
I A
I SPACE ABOVE THIS LINE FOR RECORDER'S USE
ewe;�e�aae�®®wi.>•aAe�"��liiia�i����s�usaiair���eeeeeezf�iaoaaaian�eeee���`�iiine�����iaaiiia�����uii�ii��eenv��,a�
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. ISee reverse side for Complete requirements.)
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is City Of Azusa
3. The full address of the owner is 213 F _ Pnoi-hi 11 Anal ozard, Azusa CA 91 702
4. The nature of the interest or estate of the owner is: In fee. ,
(F OTHER THEN FEE, V WEE -W FEE' ANO INSE", FOA f>.lunE, 'PURCHASER "DER CONFMCT OF FOaCX,.SE,' dR �EESSEE-I
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the
commencement of the work or improvements herein referred. to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on Oct. 24, 2005 The work done was:
S. The name of the contractor, if any, for such work of improvement was BnB Engineering Inc.
2602 South Halladav Street, Santa Ana, CA 92705
(IF NO CONTMCTOR FOR WOAE OF WAPFOVWENT A5 A WMOEE INSFAT'NONE' IRATE W CONTMCTI
9. The property on which said work of improvement was completed is in the City of Azusa
Counryof IAS Angeles ,Stateof CA , andisdesaibedasfollows: Furnish & install underground
electric Su listructureg Ter dratai nng Ff1JMA—'
10. The stteet address of said property is Gladstone, AZllsa, and Arrow Hwy
11A
NO STREET A0011E55 MAS 11N 111C 1 AESIGNEO, INSERT FNONE-.1
Dated:
(SI "MM OF 0W 14 OA COWOMTE OFFKEA OF OWNER N EO W PARAGRAPH 204 HIS "E"
VERIFICATION
I, the undersigned, say: I am the Mawr Of the declarant of the foregoing notice of completion;
YPRESIOENr OF', �MANAGEA OF',' A R 0", " EA OF', ETC.
I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury
that the foregoing is true and correct. ,
Executed on
at Azusa CA
ICmi InATEI '
(PERSONµ SIGMTUPE OF THE WONIOUAE wMO 9 SYhAPoNG THAT THE COMEMs OF THE NOTICE OF COMPUTION AXE TM.1
Wbt.COTT5 FOW 1111 .1v &U Iprk. data U)
NOTICE OF coHO U 110N
01591 WOLCOTTS FORMS, M.
ISee reverse side for additional Information)
7 II�I6II�77 39114 5 114Il5
013
CONSENT CALENDAR
BOARD AND AZUSA CITY COUNCIL
I
I
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES,
DATE: NOVEMBER 24, 2008
SUBJECT: APPROVE PLANS AND SPECIFICATIONS FOR PROJECT LD2008-4 —
FURNISH AND INSTALL UNDERGROUND CONDUITS AND STREET
LIGHTS ALONG RANCH ROAD NORTH OF SIERRA MADRE
I
RECOMMENDATION
It is recommended that the Utility Board/City Council approve plans and specifications for
project LD2008-4 and authorize City Clerk to advertise this project for bids.
BACKGROUND
Ranch Road north of Sierra Madre Boulevard, connects to San Gabriel Canyon Road on the
north end. Ranch Road is also used by many as an altemate route to San Gabriel Canyon Road.
During the regular City Council meeting in February 2008! a few residents along Ranch Road
expressed concern about the sufficiency of street lighting on Ranch Road. After investigating
the existing conditions earlier this year, staff found that there are only two street lights mounted
on existing power poles that illuminate approximately 500 linear feet of roadway surface at the
southern end of Ranch Road. Staff concurred with public comments that additional lighting was
warranted and included a capital improvement project budget to add more lighting this fiscal
year. This budgeted project will install a total of four new concrete light poles. Two of them are
replacements for the two existing pole mounted street lights. These new lights will be installed
in accordance with standard roadway lighting guidelines. I When completed, this project will
improve roadway lighting along Ranch Road. A set of Plans and Specifications is available for
public review at 2° floor counter of Azusa Light & Water office at 729 N. Azusa Ave., Azusa
CA 91702. 1
FISCAL IMPACT
This project is budgeted this fiscal year and funds are available in capital improvement project
budget account 33-80-000-000-7170/73009D-7170, however, costs will not be known until final
bids are received.
Prepared by: Hien K. Vuong — Electrical Engineer
014
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES
DATE: NOVEMBER 24, 2008
SUBJECT: APPROVE PLANS AND SPECIFICATIONS FOR PROJECT LD - 2008-3
FURNISH, INSTALL, REFURBISH & SECURE THE EXISTING CHAIN
LINK FENCE AT AZUSA SUBSTATION - 809 N. ANGELENO AVENUE.
RECOMMENDATION
It is recommended that the Azusa Utility Board/CityI Council approve the plans and
specifications for Project LD -2008-3 for furnishing, installing, and refurbishing existing chain
link fencing at Azusa Substation located at 809 North Angeleno Avenue.
BACKGROUND I
The Electric Division's Azusa Substation is located and enclosed by a chain link fence inside the
premises of the City Maintenance Yard located at 809 North Angeleno Avenue. The
northeasterly portion of substation perimeter is adjacent to a residential property. At this time,
some sections of the existing chain link fence at Azusa Substation are in need of refurbishment.
The bent metal posts need to be fixed and sections of rustitig chain link mesh fence have to be
replaced. In addition to reinforced entry gates, the vulnerable north-east portion of substation
perimeter fencing needs to be improved for security reasons. A fence security monitor and
barbed wire are recommended enhancements. This refurbishment project will improve the
Azusa substation perimeter fencing, similar to a recently completed improvement project
constructed at the Kirkwall substation. This project will further secure critical electric
infrastructure once completed. A set of Plans and Specifications is available for public review at
2n1 floor counter of Azusa Livht k Water offire at 729 N A7nca Aur Avnca CA ot7n')
FISCAL IMPACT
I
This capital improvement project is budgeted this fiscal year and funds are available in Account
#33-80-000-000-7145n3009C-7145, however, costs will not be known until final bids are
received.
Prepared by: F. Langit Jr., Senior Electric Engineer
i 015
TO:
r
l
HONORABLE CHAIRPERSON AND MEMBERS
CONSENT CALENDAR
OF THE AZUSA UTILITY
BOARD AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES' ^` /
DATE: NOVEMBER 24, 2008
t
SUBJECT: ADDITION OF $30,000 TO HUNTER ELECTRIC SERVICE BLANKET
PURCHASE ORDER FOR ADDITIONAL WORK TO REPAIR DAMAGE TO
ELECTRIC DEVICES AND CONTROLS DUE TO THEFT ON AUGUST 12,
2008 1
RECOMMENDATION
It is recommended that the Utility Board/City Council approve the addition of $30,000 to the
Hunter Electric Services Blanket Purchase Order to fund additional work necessary to repair
damage arising from the theft of wire and control devices from emergency generators at Well
Nos. 3 and 11. 1
13L�.Z�ii�111► It
In late August, thieves damaged the Water Operations emergency generators at Wells Nos. 3 and
11 while stealing copper wire and other copper bearing materials. In all, the damage to the
generators amounted to approximately $31,300. The Water Division has a Blanket Purchase
Order to fund repairs to the water production facilities as they become necessary. However, the
damage done to the generators is extraordinary and unanticipated and not covered by the funds in
the Blanket Purchase Order. The purpose of this recommended addition to the Blanket Purchase
Order is to cover the cost of the repair of the damage to the generators.
FISCAL IMPACT
Fiscal impact will be $30,000. Funds are available from the Water Fund balance which may be
used to amend current operating budget account to pay this vendor.
Prepared by: Chet F. Anderson, Assistant Director - Water Operations
616
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD AND AZUSA CITY COUNCIL I
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES��/
DATE: NOVEMBER 24, 2008 !
SUBJECT: PURCHASE OF ONE (1) FORD F150 PICKUP TRUCK AND ONE (1) FORD
F250 PICKUP TRUCK TO DOWNTOWN FORD SALES UNDER
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
RECOMMENDATION
It is recommended that the Utility Board/City Council dispense with formal bidding pursuant to
Municipal Code Section 2-522, sub -section C, and award the purchase of one (1) Ford F150
pickup truck and one (1) Ford F250 pickup truck to Downtown Ford Sales under the California
Multiple Award Schedule (CMAS Contract No. 1-08-2320) in the amount of $42,148.28,
including sales tax and delivery.
BACKGROUND
The Water Division Distribution crew currently has a 1994 Ford F150 (WT -02) that has
approximately 63,000 miles on it and a 1995 Ford F150 (WT -03) that has approximately 65,000
miles on it. Both trucks have suspension problems and one has a transmission leak and one has
an oil leak. These trucks require constant repair and maintenance, and have exceeded their
economical useful life. They will be declared surplus upon delivery of the new trucks. In
addition, the F250 will be equipped with a service body that provides secure storage and
transportation of small tools and small parts for repairs. i -
FISCAL IMPACT
I
Fiscal impact will be $42,148.28 including applicable tax and delivery. Funds are available in
the Water Division's Vehicle Replacement Budget Account No. 32-40-723-761-7140.
Prepared by: Chet F. Anderson, Assistant Director - Water Operations
0.17
AZ.0ent .� Srry
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD AND AZUSA CITY COUNCIL i
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES
DATE: NOVEMBER 24, 2008 i ,
SUBJECT: PURCHASE OFA MODEL 1 -ERV -750 AUTOMATED VALVE OPERATOR
FROM E. H. WACHS COMPANY I
RECOMMENDATION
It is recommended that the Utility Board/City Council dispense with formal bidding pursuant to
Municipal Code Section 2-522, sub -section B, and award the sole source purchase of one (1)
Model 1 -ERV -750 Automated Valve Operator with Datalogger and software from E. H. Wachs
Company in the amount of $15,227.68, including tax and delivery.
BACKGROUND
r
The Distribution crew of Water Division currently has a Wachs valve turning machine that is
mounted on a pickup truck bed and is used for exercising valves and turning valves that are stuck
or hard to turn. The current valve turning machine is over 8 years old and is need of replacement.
The new valve turning machine includes a datalogger and associated software, an installation kit,
and a telescopic hydraulic valve key, all of which will be mounted on a truck by utilities staff.
FISCAL IMPACT
Fiscal impact will be $15,227.68, including tax and delivery.] Funds are available in the Water
Division's Operating Budget for Capital Outlays, Account No. 32-40-723-761-7140.
Prepared by: Chet F. Anderson, Assistant Director - Water Operations
HE
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fn
AZUSA
IIGNI R RATER
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES,
DATE: NOVEMBER 24, 2008 �
SUBJECT: ADDITIONAL REIMBURSABLE COMPENSATION TO CIVILTEC
ENGINEERING, INC. FOR CONTINUING INSPECTION SERVICES ON THE
ROSEDALE WATER RESERVOIRS AND WATER PUMP STATIONS
0
RECOMMENDATION
It is recommended that the Utility Board/City Council approve the reimbursable addition of
$40,000 to Civiltec Engineering, Inc. contract pursuant to Azusa Municipal Code (AMC) section
2-517(h) for continuing inspection of the Rosedale development water storage reservoirs and
water pump stations.
BACKGROUND 1
At its July 24, 2006, regular meeting, the Utility Board, approved a Professional Services
Contract with Civiltec Engineering, Inc. toperform inspection of water storage reservoirs and
water pump stations installed by Azusa Land Partners (ALP), the developer of Rosedale. At this
time, the contract limit of $383,000 has been reached and no additional payments may be made
to Civiltec unless the contract amount is amended. Thislrequest for approval of additional
compensation is made to comply with AMC section 2-517(h) which requires contract
amendment amounts greater than $10,000 be approved by the City Council. Approval of an
additional $40,000 to the existing contract will authorize the Finance Department to continue to
pay Civiltec up to $423,000 in aggregate.
FISCAL IMPACT
This request has limited fiscal impact. The City has a partial funding obligation for the 890
reservoirs of approximately 72%. The Sierra Madre pump station, 1023 Reservoir and 1023
Pump station are funded by ALP in their entirety. The approved additional payments to Civiltec
will initially be funded from the Capital Improvement Budgei Account 32 -80 -000 -721-
7130/72107A -7130,
2-80-000-721-
7130/72107A-7130, and appropriate amounts will be reimbursed by APL.
Prepared by: Chet Anderson, Assistant Director- Water Operations
1
(.It g
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD AND AZUSA CITY COUNCIL ,
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES
DATE: NOVEMBER 24, 2008
i
SUBJECT: REQUEST FOR PROPOSALS FOR WATER RATE STUDY
RECOMMENDATION
It is recommended that the Utility Board/City Council authorize staff to solicit proposals from
qualified consultants to review adequacy of water rates and make recommendations on any
changes to the water rate adjustment of 6% which is scheduled to go into effect July 1, 2009.
BACKGROUND
In April 2007, Azusa Light & Water conducted a detailed cost of service study for its water
utility which resulted in two scheduled 6% rate adjustments. The adjustments were approved at
a duly noticed public hearing as required by Proposition 218" The first adjustment went into
effect on July 1, 2007, and the second is scheduled to go into effect on July 1, 2009.
One of the main justifications for the 2007 rate adjustments was the increased debt service that
was assumed with the issuance of the 2006 revenue bonds which were issued to finance
construction of the new water treatment plant and other water utility infrastructure. Annual debt
service payments were, and still are, expected to increase from $2.98 million in 2007 to $4.527
million by July 2009. Bond issuance agreements require Azusa Light & Water to maintain a
debt coverage ratio of 125%. This ratio basically means that'we must have more net income than
the cost of annual debt service payments, which guarantees that we can make the payments.
Since the water rate changes were adopted in 2007, there have been some significant events
which have affected our revenues and costs. The first was the drought which continues to be a
concern. The drought prompted a need to aggressively promote water conservation and Azusa's
program was very successful and resulted in water consumption being reduced in excess of 30%
for multiple months last year. While conservation mitigated water shortage crisis, it reduced
revenues significantly.
020
The second issue was a rate modification which went into effect this fiscal year. As you may
recall, our meter charge schedule was modified earlier this fiscal year to eliminate a meter charge
on multiple units served by a master meter. While this change created more equity in our rate
structure, it reduced revenues by about $700,000 annually.
Another issue of concern is the need to buy more imported water to meet local demand. Last
year, the City saw substantial increases in the cost to purchase water. These increases were well
beyond what was estimated when the last rate adjustment was approved, however, staff proposed
bi-monthly adjustments to recover purchased water costs through the Replacement Water Cost
Adjustment Factor (RWCAF) over this last year, but given the level of conservation
accomplished by consumers it is unlikely that all costs were recovered.
Given above, it is important for us to review the approved rate adjustment of 6% to see if it will
be adequate during the upcoming fiscal year to allow us to meet the debt service coverage
obligations included in our bond covenants. Therefore, it is recommended that a Request for
Proposals (RFP) be released to have our current rates reviewed to determine if the currently
approved 6% adjustment will be adequate for next fiscal year. A scope of work outline for the
RFP is attached.
With this approval, it is anticipated that the RFP would be released within the next 30 days with
consultant selection in January. The consultant study would likely be concluded sometime in
March, and would be presented to the Utility Board at that time for any necessary action. Since
any change in rates would need to be approved at a duly noticed public hearing, such changes
would not be proposed for consideration until May or June of 2009.
FISCAL IMPACT
The fiscal impact of this proposed study will be reported following receipt of proposals in
response to our RFP.
Prepared by:
Cary Kalscheuer, Assistant to the Director of Utilities
Bob Tang, Assistant Director of Resources Management
021
I
REQUEST FOR PROPOSALS
I
DRAFT SCOPE OF WORK
1. Review Detailed Trial Balance information for water utility for FY 2006-2007 and FY
2007-2008 that is reconciled to audited financial reports.
1
2. Breakdown costs into appropriate categories as was done in 2007 Water Cost of Service
Study (to be attached to RFP) and update 5 year cost forecast.
3. Determine the adequacy and the appropriateness of currently approved rates by customer
class to support the projected water utility costs in the 5 -year forecast and recommend
adjustments, if any, to the approved rates.
4. In formulating cost and revenue forecasts, consider fiscal impacts of following:
a. Meter charges formerly billed to multi -dwelling units with master meter
b. Replacement Water Cost Adjustments
c. Water Conservation (program costs/revenue losses)
d. Drought Charge
e. Capital project spending
f. Variations in purchased water costs
g. Use American Water Works Association standards (cost of service principles)
5. Perform revenue adequacy tests of recommended adjustments using actual and forecasted
sales data and document findings in a spreadsheet thai allows the City to conduct
sensitivity assessments.
022
11.
CONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD AND AZUSA CITY COUNCIL
FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES
DATE: ' NOVEMBER 24, 2008 1
SUBJECT: SINGLE USE BAG REDUCTION PROGRAM
RECOMMENDATION
It is recommended that the Utility Board/City Council: (1)iapprove of the implementation of a
single use bag reduction program; and (2) approve of budget amendment of $10,000 to cover
program expenses. j
BACKGROUND
On April 7, 2008, the City Council approved Resolution 08 C29 to join the Los Angeles County
single -use bag reduction and recycling program. The goal of the program is to reduce the
disposal rate of plastic grocery bags by 30 percent by July 1, 2010 and by 65% by July 1, 2013,
and to also reduce litter. Each year, approximately 6 billion plastic carryout bags are consumed
in the County and many of these end up as litter. The County estimates that as much as 25
percent of the litter stream is made up of plastic grocery bags! which do not readily decompose.
In September, the County provided Azusa with a public education brochure they prepared which
provides practical guidance to grocery stores on how to introduce reusable bags as well as how to
recover or recycle plastic grocery bags. The County mailed the booklets along with sample
reusable bags to stores located in the unincorporated areas of Los Angeles County, and because
of Azusa's agreement to participate in this program the County is urging the City of Azusa to
implement some basic program activities. I
023
Staff have reviewed the materials provided by the County and propose the following activities
for the City of Azusa:
• Mail Azusa stores County Program Resource Packets which outline the program
components and available resources.
• Offer a limited number of free reusable bags to grocery stores for distribution to
customers. Reusable bags are about $2.20 each and a not to exceed budget of $9,000 is
proposed.
• Help Azusa stores obtain recycling receptacles for plastic bags, decals, posters and other
items, if necessary, to facilitate uniform program theme by all stores.
• Implement a public education campaign through the use of bus. shelter panels, newsletter,
newspaper, and city website with not to exceed budget of $2,000.
Program outline and schedule is attached. Generally, staff would begin work on this before end
of this calendar year, and then more actively promote the program after the holidays and during
the first quarter of next calendar year.
FISCAL IMPACT
Demand for this program is unknown at this time; however, costs are not expected to exceed
$10,000 by end of FY 08-09. AB 939 fees will be used to amend budget account 28-40-750-065-
6625.
Prepared by:
Liza Cawte, Administrative Technician
024
J
SINGLE USE BAG REDUCTION PROGRAM OUTLINE
Key Points:
• Inform Azusa grocery stores on need to reduce use of plastic grocery bags and encourage their
participation in the County program.
• Distribute reusable grocery bags to supermarkets in Azusa for distribution to customers.
• Establish uniform program theme for reusable grocery bags and recycling of plastic grocery bags.
• Assist Azusa grocery stores to obtain receptacles for plastic bag recycling and signage/posters to promote
reusable bags and recycling of plastic bags.
• Carry out public education campaign and store promotion using bus shelter, newsletter, City website, and
newspaper advertisement.
Tasks
Target Date
Completion
Cost
Date
Identify large supermarkets within Azusa jurisdiction
10/6/08
10/9/08-
Staff time
Completed
Send Program Resource Packets, Program Guidelines, and.
12/18/08 '
Staff time
Reusable Bag Order Form to supermarkets
Follow-up with Store Owners/Managers
12/29/08
I
Staff time
Development of public education and advertising
1/5/09
Staff time
campaign to promote program and participating
supermarkets
i
I
Start of public education campaign
1/26/09
Up to $2,000
Order receptacles for plastic bag recycling, posters, and
1/29/08
May use portion of
decals to be distributed to participating stores
public education
budget
Purchase of re -usable bags for distribution during City
2/2/09
Up to $8,000
events and participating supermarkets (Customized bag
I
$2.20/1000)
Distribute posters, signage, decals to participating stores
2/26/09
i
Staff time
Quarterly Program Update to Utility Board beginning April
4/27/09
Staff time
2009
025
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COUNTY OF LOS ANGELES
SINGLE USE BAG REDUCTION AND RECYCLING PROGRAM
SUMMARY OF KEY PROGRAM COMPONENTS
According to research done by the Los Angeles County Department of Public Works,
each year approximately 6 billion plastic carryout bags are consumed in Los Angeles
County, equivalent to 600 bags per person per year ! Plastic bag litter makes up as
much as 25 percent of the litter stream and significantly impacts our communities and
the environment2. In Los Angeles County alone, local and State governments spend
tens of millions of dollars each year on prevention, cleanup, and enforcement activities
to reduce littera. Although plastic carryout bags are inexpensive and have other useful
qualities, they have had the propensity to become litter, thus overshadowing these
benefits. Communities throughout the State and around the world are grappling with
this issue, and searching for ways to reduce the impact that littered carryout have on
their quality of life.
Although paper carryout bags have a higher recycling rate than plastic carryout bags
(21 percent nationally), approximately 117,000 tons of paper carryout bags are
disposed by residents Countywide each year, comprisinp approximately 1 percent of the
total 12 million tons of solid waste disposed each yeas . Paper bags are less likely to
become litter and will biodegrade in the marine environment; however, single use paper
carryout bags still are negative contributors to the environment given the substantial
amount of energy used, trees felled, and pollution created in their manufacture.
I
For these reasons, on January 22, 2008, the Los Angeles County Board of Supervisors
adopted the Single Use Bag Reduction and Recycling Program (Program), a
comprehensive strategy designed to reduce the litter and other environmental impacts
of single use carryout bags. The Program seeks to align grocers, retailers,
environmental groups, the plastic bag industry, local government, and the public to
reduce the consumption of paper and plastic bags while increasing the use of reusable
bags, promoting at -store recycling of plastic bags, and educating consumers regarding
the need to reduce litter. As a part of the Progiam, the Board of Supervisors
established two aggressive benchmarks for reducing I plastic bag use and increasing
recycling, using total consumption for Fiscal Year 2007;08 as a baseline:
o 30 percent disposal reduction by July 1, 21010
o 65 percent disposal reduction by July 1, 2013
1
Failure to achieve these goals triggers action to establish a County Ordinance to ban
the use of plastic bags at affected stores.
9
California Integrated Waste Management Board, Resolution, Agenda Item 14, June 12, 2007 Board
Meeting.
2 Waste characterization study conducted by the City of Los Angeles, June 10, 2004.
3 Los Angeles County Department of Public Works. 1
California Integrated Waste Management Board's 2004 Statewide Characterization Study, Table 7.
Countywide figure is prorated. 1
Page 1
027
PROGRAM PARTNERS
The County of Los Angeles and Participatinq Cities — The County is the facilitator
of this Program and will be working with the California Grocers Association and
participating cities to provide technical assistance in implementing the Program.
The County will utilize its vast public outreach program to promote the Program
to County residents, as well as provide specific store outreach assistance.
• The County Working Group -- An inclusive group comprised of representatives
of the California Grocers Association, American Chemistry Council, Progressive
Bag Alliance, local government, and environmental organizations; stakeholders
developed the Program through a highly collaborative process. Stakeholders will
continue to work together to ensure smooth implementation of the Program.
Large Grocery Stores and Retail Stores with Pharmacies -- Each store is
encouraged to implement the Program in an effort to reduce single use carryout
paper and plastic bags and promote the use of reusable bags Countywide.
Program Components
To guide participants in implementing the Program, stakeholders came together to
develop the following:
Store Operations
*Definition of Large Supermarkets and Retail Stores -- These definitions identify
which stores will participate in the Program. The Program establishes three discrete
categories of stores that can participate in the Program at different levels (see
page 9 for definitions).
• Store -Specific Program Options -- The Program identifies a menu of options for
stores to implement on site. Stores are also encouraged to share ideas and
implement additional efforts that they develop independently.
Public Education and Outreach
• Public Education Efforts and Ongoing Communication -- The Program will develop
educational materials that promote reusable bags and at -store recycling with a
consistent message, and work with County departmental recycling coordinators to
ensure distribution of promotional materials to employees and at facilities, events, or
other appropriate opportunities. The Program will also establish a framework to
communicate and collaborate with the 88 Cities in Los Angeles County and other
stakeholders to create a Countywide coordinated and consistent antilitter campaign.
• Environmental Message --An environmental awareness message imprinted on each
plastic carryout bag distributed by large supermarkets and retail stores will reinforce
the efforts of the Program. This message will describe the negative impacts littered
plastic bags have on the environment, and the need to use reusable bags.
Page 2
028
• Store Participation and Recognition -- The Program establishes minimum
participation expectations, including participation I levels and minimum program
implementation at each store. In addition, this provides a mechanism to recognize
large supermarkets and retail stores as well as other stakeholders who have shown
a commitment to participating in the Program. I
Technical Components
• Reporting and Measurement Methodology -- 'The Program establishes a
methodology for accurately measuring the disposal rate of plastic bags, and tracks
that rate over time, in order to evaluate the success of the County bag disposal
reduction goals. This methodology utilizes AB 2449 data from the California
Integrated Waste Management Board to measure the reduction in consumption of
plastic bags, increased at -store recycling of plastic bags, and plastic bags recovered
at recycling facilities, on a semi-annual basis, while protecting confidential industry
information.
• Hot Spots and Anti -Littering Campaign -- The Program will identify "hot spots' in the
County where plastic bag litter is acute based ori existing studies, and establish
additional litter prevention programs, including best management practices and a
framework for measuring litter reduction in these hot spots. This will help to ensure
that that Program is successful in addressing the litter impact of single use bags.
• Recycled Content and Recycling Markets for All Bags -- The Program will develop
strategies to reduce the consumption and disposal and increase the recycling of all
single use bags and maximize the post -consumer recycled content of all bags
provided to the public in order to help develop markets for recyclable materials and
decrease use of raw materials. In addition, the Program will work to phase out the
purchase and use of single use plastic bags at County departments and facilities,
and maximize the recycled content of paper bags, meeting a minimum 40 percent
recycled content.
eEk I
End
Li;..,
Our Aim Is To Transition From
Single Use Carryout Bags To Versatile Reusable Bags
Page 3
029
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SINGLE USE BAG REDUCTION AND
RECYCLING PROGRAM
TABLE OF CONTENTS
SUMMARY OF KEY PROGRAM COMPONENTS.......!....................................................1
STOREOPERATIONS......................................................................................................7
Stores Subject to the Program .............................. i....................................................9
Store -Specific Program Options and Participation ................................................10
PUBLIC EDUCATION AND OUTREACH.....................!I..................................................13
1
Public Education and Outreach Efforts.................'..................................................15
Recognition Program ......................... I ..................... .................................................. 17
Environmental Message..........................................II.................................................. 17
ProgramWebsite.....................................................!..................................................18
TECHNICAL COMPONENTS.........................................................................................19
Disposal Reduction Rate Methodology.................?..................................................21
Plastic Bag Litter Hot Spots and Litter PreventionProgram..................................23
Maximize Recycled Content of All Bags and Prom ote Bag Recycling Markets.... 24
Page 5
1 031
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prevent pollution. reuse your bags.
www.bragaboutyourijag.com
THIS PAGE LEFT INTENTIONALLY BLANK
This document intended to be printed double -sided
Page 6 032
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SOL,
prevent pollution. reuse your bags.
THIS PAGE LEFT INTENTIONALLY BLANK
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Page 8
034
STORES SUBJECT To THE PROGRAM
(
BACKGROUND
As one of its first tasks, the County Working Group identified the supermarkets and
retail stores that would be subject to the program or phased into the program at a later
date.
STORE CATEGORIES
The Working Group has prepared the following three discrete categories of definitions
for stores that will be incorporated now or in the future in the County's Single Use Bag
Reduction and Recycling Program. I
Category 1 1
Under AB 2449, "large supermarkets and retail stores" are defined as stores that fall
under either of the following two categories:
• Large Supermarket -- a full -line, self-service, retail store with gross annual sales
of $2 million or more and which sells a line of dry groceries, canned goods, or
nonfood items and some perishable goods. i
• Retail store -- has over 10,000 square feet of retail space that generates sales
tax and has a licensed pharmacy.
Category 2
Defined as "convenience stores and other appropriate franchise stores whose
cumulative square footage exceeds 10,000 square feet."
Category 3 1
All stores not included in Categories 1 or 2 that provide single use carryout plastic
bags to the public, including small family owned neighborhood stores.
Page 9
035
STORE -SPECIFIC PROGRAM OPTIONS AND PARTICIPATION
BACKGROUND
As part of the Program, each Category 1 large supermarket and retail store is
responsible for developing and implementing store -specific programs from a menu of
options below. Within each of the following three key elements (numbered 1-3 below),
the County Working Group has identified major action items (shown below in green).
Each store would be responsible for developing a program that addresses each of the
green action items by selecting one or more of the choices suggested. Stores would be
expected to meet, at a minimum, the "Bronze" level of participation as shown on the
table on page 12.
Acknowledging the County's culturally diverse population, programs implemented by the
stores should be community -specific, focusing on the store's customer demographics,
while still addressing Program goals. County staff is available to assist stores in
developing their programs and promoting them through the County's public education
resources. Additional resources and electronic copies of this packet are available on
our website: www. BragAboutYourBag.org.
1. Training of Store Personnel (Management, Baggers, Clerks, etc.)
® Develop a staff training plan that highlights the impacts bag litter has on
the environment and supports the goals of the Program. Choices include:
i. Fact sheets for employee guidance
ii. Informational DVDs
iii. Employee workshops
iv. Incentives for participation
v. Include information on reusable bags in existing training programs
® Promote the purchase and use of reusable bags and encourage
appropriate bagging techniques. Choices include:
L Asking each customer if they brought their reusable bags today
ii. Encouraging customers to purchase reusable bags at stores
iii. Placing a sign at the store front reminding customers to bring their
reusable bags
iv. Implementing smart bagging techniques, including:
1. Eliminating unnecessary double -bagging
2. Eliminating unnecessary bagging of single items or bulky items
v. For stores offering a bag credit, notifying customers of the amount
saved on their bill by bringing a reusable bag
vi. Increasing the variety of reusable bags offered for sale
Page 10
rama
® Encourage customers to recycle their bags at the store. Choices include:
I. Placing plastic bag recycling bins in a visible, accessible location
ii. Incorporating signs that highlight the purpose of the bins
iii. Incorporating messages in public education efforts (see #3 below)
that encourage/remind residents to bring clean, dry, empty bags back
to the store for recycling
2. Incentives To Reduce Single Use Bag Consumption
® Establish a customer rewards program o otherwise encourage the use of
reusable bags and at -store recycling. Choices include:
I. Each time customers bring a reusable bag and/or bring bags back to
stores:
1. Provide club card reward/gift points (if applicable);
2. Provide a small bag credit; or
3. Donate profits from reusable bag sales/use/recycling revenue to
charities and schools to support related causes (litter
prevention, wildlife protection, etc.)
ii. Giving a free reusable bag to customers who spend a certain amount
on groceries 9
® Establish financial incentives to reduce) plastic bag usage. Choices
include:
i. Providing a credit for each reusable bag used
ii. Charging a per -bag fee for each plastic bag provided to customers
3. Public Education/Awareness
® Within the store, choices include: I
i. Sell reusable bags in multiple locations
ii. Make reusable bag displays more prominent, located near checkout
iii. Run PSAs on monitors at check-out stands, if applicable
iv. Display environmental message on shopping carts
v. Environmental awareness photo gallery/display in front of store
vi. Posters/banners in parking lots or at store front
vii. Environmental message on single use paper and reusable bags
viii. Have employees wear button with environmental message
® Within the community, choices include: I
i. Participate in reusable bag promotions
ii. Provide in-kind contributions at reusable bag events
iii. Inform the public about the program on the store's website
iv. Sponsor school-based education programs
v. Create a kids' coloring contest that emphasizes recycling plastic bags
and using reusable shopping bags i
vi. Provide a link to the County's website, www.BragAboutYourBag.org,
on company's website 9
Page 11 i
037
® Environmental Message
I. Imprint on each distributed plastic carryout bag an environmental
message describing the negative impacts littered plastic carryout
bags have on the environment and wildlife, and the need to use
reusable bags. Recommended environmental messages are found on
page 18.
LEVELS OF PARTICIPATION AND RELATED RECOGNITION
Below is a table that identifies the various categories of store -specific programs that
should be considered minimum levels of participation (e.g. Bronze) or exceptional levels
of participation (e.g. Gold). Stores who implement additional programs will be
recognized on the Program website, and all stores meeting the Gold level will be
provided recognition by the Los Angeles County Board of Supervisors, such as a plaque
or certificate to display within their stores.
LEVEL ••
MENU OF OPTIONS
a 5,�� Store
„moo
Refa�nmg Supermarket Staff (management,=baggers, clerks, etc J,
of
Develop a staff training plan that:
a) Highlights the impacts of
3 or more
2
2
plastic bag litter
b) Supports Program goals
Promote the purchase/use of
reusable bags and encourage
3 or more
2
1
smart bagging techniques
Encourage customers to recycle
3 or more
2
1
bags at store
/ncen�ves, for Residents to (aJ
use reusable bags,a
(b) b�rng plastic bags -back to fhe,
Establish customer rewards
2 or more
1
1
program
Establish financial incentives
2 or
2
1
t tlLca hon /Awareness Tl{
ymore
!Y#�*-!SS
�uti7ic -
y,
Promote reusable bag usage and
plastic bag recycling within the
3 or more
2
1
store
Promote reusable bag usage and
plastic bag recycling within the
3 or more
2
1
community
Page 12 038
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THIS PAGE LEFT INTENTIONALLY BLANK
This document intended to be printed double -sided
Page 14
PUBLIC EDUCATION AND OUTREACH EFFORTS
BACKGROUND
Public education and outreach are critical to successfully changing consumer behavior.
To bolster the County's Single Use Bag Reduction and Recycling Program, the County
Working Group has developed a comprehensive public education and outreach
campaign through a collaborative effort. The campaign includes the following:
• Production of educational materials that promote reusable bags and at -store
recycling with a consistent message
• Distribution of promotional materials to County employees, County departmental
recycling coordinators, and at facilities, events, or other appropriate opportunities
• Communication and collaboration with the 88 Cities in Los Angeles County and
Councils of Government to maintain a coordinated anti -litter campaign
• Distribution of reusable bags for large-scale giveaways
In order to increase awareness of this issue and provide the public with continued
reliable recycling messages, the County's public 'education will be informative,
engaging, and community -specific. Public education and outreach efforts will also
address the diversity of cultures and languages of Los'Angeles County residents. The
comprehensive Public Education and Outreach campaign is being launched
concurrently with the Program.
PUBLIC EDUCATION CAMPAIGN
Countywide Public Education Campaign
I
N
Develop branding, which includes an environmental ental slogan and logo, that can
be applied to various media and incorporated into educational and outreach
materials. County staff also evaluated existing public education materials, such
as those developed by the American Chemistry Council
(www.BragAboutYourBag.org), and has incorporated them into this packet.
I
] Develop a public education plan that focuses' on children and schools. This
includes: 1
i. Creating a Program mascot to appear at school assemblies and community
events
ii. Encouraging school field trips to landfills and material recovery facilities
iii. Developing an educational, single use bag litter presentation that can be
shown during school assemblies y
iv. Incorporating and utilizing environmental clubs in schools
v. Holding coloring contests in partnership with local supermarkets
vi. Holding artwork/essay contests for grade -school children, where winners
(along with their teachers) are honored by the Board of Supervisors
vii. Developing an illustrated activity book that encourages families to reduce
their plastic bag usage and use reusable bags instead
viii. Developing environmental awareness curriculum and programs for public
schools
Page 15
04.1
® Raise awareness among consumers of the impacts plastic bags have on the
environment and encourage use of reusable bags. This could include:
L Posters to hang in and at front of stores
ii. Posters and flyers which promote common message
iii. Banners to hang in store parking lots and throughout major streets
iv. Billboards to place along major streets and on buses
v. Advertisements to place in local newspapers and magazines
vi. Advertisements to place in bus shelters
vii. Public service announcements/commercials to air on local television and
cable networks and radio stations
viii. Press releases to send to local media outlets
ix. Educational outreach material in multiple languages
x. Brochures/handouts to distribute at stores and public outreach events
A. Decals that consumers can hang/stick in their vehicles
xii. Displays and Program fliers promoting the Program at County libraries
xiii. Educate the public when taking plastic bags back to stores for recycling,
promoting the 'Bag in Bag" concept
Reusable Bag Promotions
® Sponsor plastic bag collection events where consumers can exchange a certain
number of plastic bags for a reusable bag.
® Distribute free reusable bags and educational material at environmental
outreach events. For example, the County participates in dozens of events
Countywide each year to promote environmental awareness.
Page 16
REA
RECOGNITION PROGRAM
I
Background
The County has developed a recognition plan which' will provide a mechanism for
recognizing businesses, individuals, educators, organizations, and local governments
who have made significant advances in promoting the adoption of reusable bags,
increasing recycling of plastic bags, and reducing the us'e of plastic carryout bags.
As part of its recognition efforts, the County of Los Angeles will highlight outstanding
contributors with an award, in coordination with the Green Leadership Awards program.
Award winners would be promoted through local 'media, including the County's
www.BragAboutYourBag.org website, and honored by the Board of Supervisors.
A summary table that identifies the various categories of store -specific programs that
should be considered minimum levels of participation (e.g. Bronze) or exceptional levels
of participation (e.g. Gold) is included on page 12. Stores who implement additional
programs will be recognized on the Program website; or by the Los Angeles County
Board of Supervisors, such as through a plaque or certificate to display within their
stores. Below are the categories of the Plastic Bag Recognition Plan.
Large Supermarkets/Retail Stores (as defined)
Nominees would be evaluated based on their level of participation, creativity, largest
reduction in plastic bag usage, and/or other categories' Participation will be measured
according to the number of options implemented i as part of the store -specific
recycling/outreach program (see draft table below). The awardees would be selected by
the County Working Group.
Educators
Educators may be nominated through a brief essay explaining how the educator has
demonstrated exemplary leadership in recycling and reducing plastic bag usage. The
awardees will be selected by the County Working Group.
Businesses/Individuals
Businesses and individuals may be nominated by others through a brief application
explaining how they have demonstrated outstanding leadership in recycling and
reducing the amount of plastic bags consumed by the public either through point -of -
sales or by raising awareness among consumers of the impact plastic bags have on the
environment. The awardees will be selected by the County Working Group.
i
I
ENVIRONMENTAL MESSAGE
To advance a unified approach to the Program, the County Working Group developed
an environmental awareness message to describe theriegative impacts littered carryout
bags have on the environment and wildlife, and the need to use reusable bags as a
better alternative. This environmental awareness message should be imprinted on each
plastic carryout bag distributed by large supermarkets and retail stores, and can also be
Page 17
043
utilized in other outreach materials. To provide more flexibility, the Working Group
developed four different messages—which-may besatatedsbroughout the year:
• . It's Not Just a Bag Issue. It's a BIG Issue. Bring,A Reusable Bag Next Ti
• Plastics Last Forever. Protect The Environment By Using Reusable Bags.
• Do You Really Need This Bag? Bring A Reusable Bag Next Time.
• Do Your Part. Recycle This Bag. ___ 111�_
PROGRAM WEBSITE -- www.BragAboutYourBag.org
County staff has developed a dedicated website for the Single Use Bag Reduction and
Recycling Program. The website is designed to serve as a convenient, valuable and
comprehensive resource that raises awareness of the positive impacts of reusable
bags, provides information regarding the environmental impacts of plastic bag litter, and
discusses the benefits of using reusable bags in a manner that is user-friendly and
visually engaging. The website includes information about upcoming stakeholder
meetings, draft working documents, news articles, upcoming environmental awareness
events, and other pertinent information. Stores, non -profits, and public agencies are
encouraged to provide a link to this website from their websites to make this resource
available to their customers and constituents.
Page 18
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THIS PAGE LEFT INTENTIONALLY BLANK
This document intended to be printed double -sided
Page 20
i
DISPOSAL REDUCTION RATE METHODOLOGY
BACKGROUND
i
As directed by the County of Los Angeles Board of Supervisors, the County Working
Group established the following disposal rate measurement methodology to evaluate
the success of the County goals. The methodology must measure the reduction in
consumption of plastic bags, increased at -store recycling of plastic bags, and plastic
bags recovered at recycling facilities, on a semi-annual basis, while fully protecting
confidential industry information. The County also established a framework by which
the data submitted is confirmed to be accurate and verifiable on a regular basis.
The County Goals are to reduce the disposal rate of plastic bags by:
i
a. A minimum of 30%, using FY 2007-08 as the baseline, by July 1, 2010.
b. A minimum of 65%, using FY 2007-08 as the baseline, by July 1, 2013.
1
Failure to achieve these goals triggers action to establish a County Ordinance to ban
the use of plastic bags at affected stores.
DISPOSAL REDUCTION RATE METHODOLOGY
In response to these requirements, staff has developed the following disposal reduction
rate methodology, which includes the following three components:
1) Reduction in consumption of plastic carryout bags;
2) Total number of plastic bags recycled at -stores; and
3) Total number of plastic bags recycled via curbside recycling programs.
Disposal Reduction Rate =
(Base Year Consumptions — Reporting Year Consumptions) +
Base Year Consumption i
i
Plastic Bags Recycled At Stores During Reporting Year +
Base Year Consumption
Plastic Bags Recycled via Curbside Collection Programs During Reporting Year
Base Year Consumption
i
s1
7
e Base Year Consumption is the amount of plastic bags generated in Fiscal Year 2007-08, based on data
reported to the California Integrated Waste Management Board as'required by AB 2449.
6 Reporting Year Consumption is the amount of plastic bags generated during a specified fiscal year,
based on data reported to the California Integrated Waste Management Board as required by AB 2449.
Page 21 1
047
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eq,
PLASTIC BAG LITTER HOT SPOTS AND LITTER PREVENTION PROGRAM
BACKGROUND
Because plastic bag litter makes up a significant component of the litter stream, the
County Working Group set out to identify 'hot spots' where plastic bag litter is acute,
based on existing studies, and establish additional litter prevention programs. The
intent is to ensure that the Program is successful in reducing the litter impact of single
use bags, by identifying key areas and focusing litter reduction efforts in those areas to
augment the Program. i
STRATEGIES FOR IDENTIFYING LITTER "HOT SPOTS"
Identification of liter "hot spots" in the County unincorporated area will be addressed as
follows:
• Utilize the City of Los Angeles' Methodology to � identify High Trash Generation
Areas or "hot spots"
• Work with agencies and interested parties to provide additional relevant data such
as:
o Catch basin/storm drain locations
o Trash or plastic bag quantities collected from different clean up points
o Total Maximum Daily Load (TMDL) data
o Solid waste collection information related to trash bins, collection trucks and
facilities that do not implement "total containment"
• Develop maps of litter "hot spots" and litter indicators
• Track data gathered over time to measure results I
I
IMPLEMENTING LITTER PREVENTION PROGRAMS i
The County Working Group has developed additional litter prevention programs for
implementation and a framework for measuring litter reduction. These litter prevention
programs include: 1
• Expanding public education and outreach on plastic bag recycling and reuse
o Anti -litter public educational program at stores
• Incorporating plastic bags into existing litter prevention programs, such as:
o Illegal dumping prevention program
o Curbside recycling program
o Household Hazardous and Electronic Waste collection program
o Permanent waste collection sites (e.g. AVECC)
o Waste tire collection events i
o Free dump day events
o Recycling Market Development Zone (RMDZ) program for market development
o Other waste reduction and diversion programs)
o Additional bag collection stations at places 1ike recycling centers, schools,
public facilities, etc. I
Page 23
00
MAXIMIZE RECYCLED CONTENT OF ALL BAGS
AND PROMOTE BAG RECYCLING MARKETS
BACKGROUND
The County Working Group developed strategies to reduce the consumption and
disposal and increase the recycling of all single use bags and maximize the
post -consumer recycled content of all bags provided to the public in order to help
develop markets for recyclable materials and decrease use of raw materials.
STRATEGIES
In order to achieve these objectives, a variety of strategies will be employed. The
County Working Group has developed the following strategies:
Development of markets for single use paper and plastic bags recycled in
unincorporated areas of Los Angeles County
o Provide information and incentives to manufacturers and stores for maximizing
their use of recycled content bags
o Establish incentive programs to foster development of industries that would use
collected single use plastic and paper bags in their productions and operations
(e.g. using the RMDZ Program)
Maximization of the post -consumer recycled content of single use paper bags in
Los Angeles County to decrease use of raw materials
o Promulgate legislation and laws that would require making of single use paper
bags with post consumer recycled content.
o Require procurement of single use paper bags made of post consumer
recycled contents in government and other large scale procurement programs.
o Educate manufacturers and producers on use of single use plastic bags for
manufacturing products with post consumer recycled content.
Page 24
050
1. Train employees to identify
what films are recyclable:
Recycle plastic grocery and
retail bags, stretch or pallet
wrap, newspaper bags, or film
that is labeled with #2 or #4.
9. Store consolidated bags and film material in a
clean, dry place.
10. Call or email for information about signage.
AVOID food wrap (e.g. Saran Wrap) and
any film that has had direct contact with
food or any organic material.
2. Identify the estimated quantity of film generated
per month—loose film averages 24 lbs/cu.yd.To access
an online calculator tool to estimate amounts generated,
go to www.plasticbagrecycling.org.
3. Once you determine the amount of film and bags
your business generates, ask your hauler if they accept
loose film for recycling—alone or with cardboard.
4. You will need to collect and compact film for pick up.
Use clear #4 plastic bags and clear bins with bold
signage to designate recycling. If your volume is high,
it might make sense to invest in a baler and consider
backhauling to a central distribution center. For
assistance, contact 888-753-7485.
5. If you set out bins for customers
to recycle bags, be sure to include
clear signage at the bin opening
so customers know that it's for
recycling—not garbage.
6. Place recycling bins near main
entrance for convenient customer
access.
11. Keep employees informed on how the recycling
program is going and how much film is being
recycled. Congratulate them on their contributions to
the program.
12. Re-educate employees annually and
7. Assign a designated staff person to monitor recycling ALWAYS educate new employees
bins: empty bins regularly and remove contamination
8. Plan how to consolidate material. Move material
For additional information including
from customer drop off point to designated bins in
markets, film identification, and signage
go to www.plasticbagrecycling.org.
the back of your business for storage. Make sure
employees know storage bin is for recycling—not waste.For
personal assistance,
(Employees often accidently throw trash into bags of
please call 888-753-7485 or email
film that are left out for recycling.)
help@plasticbagrecycling.org
052
Entrances and Exits
Consumers want to know where they can recycle
their plastic bags. In addition to providing recycling
bins in convenient locations, grocers and retailers can
help through employee and consumer education.
Posters and well -marked recycling bins near entrances.
remind customers to return bags for recycling.
• Conveniently locate garbage cans for consumers;
to place their trash
• Ideally, locate garbage cans so consumers reach it
before reaching the plastic bag recycling bin to
avoid contamination
• Use transparent bins and transparent bags to
enable better quality control
• Place signage near the recycling bin opening to
deter consumers from putting trash in the bin j
• Avoid recycling bins that resemble garbage cans!
Window Posters (16" x 24")
i '�szc.mnugn,poynas_m
rhe �'if"o" o+psrce „ Recycling Bin
JttmSereks*
�� Facts Decal
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Checkout Stations ;'
In addition to posters at entrances, simple decals
near bag stands and buttons on cashiers and i
baggers serve to inform customers that plastic bag's
are recyclable at your store. Also consider a decal
with recycling facts at the cashier stand.
Employee training is essential to the success of at siecvcsiraeFAcrs :¢:y.,
store recycling programs. Make sure employees are
aware of the recycling protocol. Have them point out
the availability of store recycling bins and mention I
www.plasticbagrecycling.org. - - - - - - - - - --------
A,
Employee Button
zO
Visit www.plasticbagrecyling•org for information on how to order materials
ME
Bag marks are another way to educate the consumer.
Consider using a mark like the ones below on plastic
shopping bags. You can ask your bag supplier to help.
In California and New York City retailers are required
to include recycling information and specific wording
on plastic grocery bags provided to consumers.
The bag marks displayed here comply with those
requirements. Requirements may vary based on where
your store is located so always check the labeling on
your bags with qualified experts for your specific location.
ti
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COMPANY LOGO
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prevent pollution. reuse your bags.
www.bragaboutyourbag.com
060
14
C -L
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A7_USA
AGENDAITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE AZUSA CITY
COUNCIL
FROM: JOSEPH F, HSU, DIRECTOR OF UTILITIES
DATE: NOVEMBER 24, 2008
SUBJECT: WATER SUPPLY AGREEMENT WITH MILLER COORS LLC.
RECOMMENDATION
It is recommended that the Azusa Utility Board/City Council approve the attached letter
agreement with Miller Coors LLC to extend the negotiating period until February 1,
2009, for purposes of negotiating changes to the Water Supply Agreement between the
parties. I
BACKGROUND
The City entered into a Water Supply Agreement ("Agreement") with Miller Brewing
Company in 2002. Said Agreement was subsequently assigned to Miller Breweries West,
L.P. ("Miller") in 2004 with the City's consent. In general, the Agreement provides,
among other things, for the delivery of water to Miller from the City at a certain rates and
the use by the City of certain water rights of Miller. The'Agreement was amended on
May 1, 2008, and this Amendment No. 1 authorized assignment of the Agreement to
Miller Coors LLC. When Amendment No. 1 was prepared, several items were identified
for ongoing negotiation and it was believed that parties would adopt a second amendment
by September 27, 2008. Discussions have been ongoing! however, outstanding items
remain and so it is recommended that the Utility Board approve attached letter agreement
to extend the current period for negotiations until February 1, 2009.
FISCAL IMPACT
There is no fiscal impact associated with an extension
Prepared by:
Cary Kalscheuer, Assistant to the Director of Utilities
the negotiating period.
061
[MillerCoors LLC Letterhead]
November _, 2008
City of Azusa
213 East Foothill Boulevard
Azusa, California 91702
Attention: Joe Hsu
Director of Utilities
Re: Amendment No. 1 to Water Supply Agreement entered into as of May 1, 2008
("First Amendment") between MillerCoors LLC ("MillerCoors") and the City of
Azusa, California ("City")
Ladies and Gentlemen:
MillerCoors and the City are parties to the First Amendment and to that certain Water
Supply Agreement dated February 26, 2002 (as so amended, the "Agreement"). Pursuant
to Section 4(b) of the First Amendment, MillerCoors and the City are negotiating certain
modifications to the Agreement and, in that regard, have exchanged draft agreements and
discussed further modifications thereto. Under the provisions of Section 4(b) of the First
Amendment, since the negotiations were not completed within 150 days of execution of
the First Amendment (that is, by September 27, 2008), MillerCoors, at its sole option,
may terminate the Agreement or elect to allow the Agreement to remain in effect in its
current form, which election must be exercised by written notice on or before November
26, 2008.
While the parties anticipate that the negotiations referenced above should be concluded
by November 26, 2008, in light of the pendency of the negotiations, the parties have
agreed to extend the period by which Miller may make the elections set forth in Section
4(b) of the First Amendment.
Accordingly, MillerCoors and the City agree that the provisions of Section 4(b) of the
First Amendment shall be modified so that, in the event that the above -referenced
negotiations are not completed on or before February 1, 2009, MillerCoors at its sole
option, by providing written notice to the City by such date, may (1) terminate the
Agreement, as amended by the First Amendment, or (2) allow the Agreement, as
amended by the First Amendment, to remain in effect in its current form.
062
City of Azusa
Mr. Joe Hsu
November _, 2008
Page 2
Please indicate your agreement with the foregoing by ex ecuting this letter where
indicated below.
Very truly yours,
MillerCoors LLC
By:
Name:
Title:
Agreed and accepted this
day of
City of Azusa, California
By:
Name:
Title:
063
Site curbing installed
Roadway subgrade placed
Detention pond overflows and storm drains installed
DYK reservoir ready for color coat
O&M lab counters installed
O&M Bldg heating and air condifloning installed
O&M Bldg interiot painting, locker mom soutfitted,.kitchen counters In
Reservoir finished water bypass line installed and painted
Finished water pumps installed and test pumped
Chemical Feed building piping installed and handrail installed
Potassium Permanganate system submittals not complete
Membrane Building piping Installed and painted. floor grating being installed
Membrane exterior tanks and piping installed and painted
'OCTOBER PROGRESS
PAYMENT REQUEST: $613,973.90
TOTAL PAID TO DATE $32,607,531.99
AMOUNT TO ESCROW $2,257,328.78
PROJECT PERCENT COMPLETE" 89.70%
$36,351,288.38
Approved July 23, 2007
Approved Sept 24, 2007
Approved Nov 26, 2007
Approved Feb 25, 2008
Approved July 28, 2008
Approved Oct 27, 2008
$445,788.38
OCTOBER PTD
$31,993,558.09
'Fixed amount -includes $68,219.32
withheld in October
Final Completion Date is November 13. As of the date of this report, additional time extensions have not been granted.
SSC has not achieved substantial completion: $1,000 per calendar day liquidated damages are being applied and 10% retainage has been reinstated.
MONTHLY REPORT
NOVEMBER, 2008
PROJECT:
MEMBRANE TREATMENT UPGRADE OF THE CANYON FILTRATION PLANT
PROJECT NO.:
WVF•207
GENERAL CONTRACTOR:
SSC CONSTRUCTION INC.
DESIGN ENGINEER:
BLACK & VEATCH INC.
CONSTRUCTION MANAGER:
BLACK & VEATCH, INC.
PROJECT CONTRACT AMOUNT:
$35,905,500.00
EXTRA DAYS
CHANGE ORDERS TO DATE:
$100,642.76
10
$164,975.54
14
$57,261.33
4
$22,693.21
0
$9,454.31
24
$90,761.23
2
54
MONTHLY ACTIVITIES
Construction progress meetings were held Nov. 5, & Nov. 20
Total CO's
As of 11119/08
Site curbing installed
Roadway subgrade placed
Detention pond overflows and storm drains installed
DYK reservoir ready for color coat
O&M lab counters installed
O&M Bldg heating and air condifloning installed
O&M Bldg interiot painting, locker mom soutfitted,.kitchen counters In
Reservoir finished water bypass line installed and painted
Finished water pumps installed and test pumped
Chemical Feed building piping installed and handrail installed
Potassium Permanganate system submittals not complete
Membrane Building piping Installed and painted. floor grating being installed
Membrane exterior tanks and piping installed and painted
'OCTOBER PROGRESS
PAYMENT REQUEST: $613,973.90
TOTAL PAID TO DATE $32,607,531.99
AMOUNT TO ESCROW $2,257,328.78
PROJECT PERCENT COMPLETE" 89.70%
$36,351,288.38
Approved July 23, 2007
Approved Sept 24, 2007
Approved Nov 26, 2007
Approved Feb 25, 2008
Approved July 28, 2008
Approved Oct 27, 2008
$445,788.38
OCTOBER PTD
$31,993,558.09
'Fixed amount -includes $68,219.32
withheld in October
Final Completion Date is November 13. As of the date of this report, additional time extensions have not been granted.
SSC has not achieved substantial completion: $1,000 per calendar day liquidated damages are being applied and 10% retainage has been reinstated.
Comparison of Electric Rates
Southern -California -Utilities
va
Residential ($ / kWh)
Glendale
$0.1599
SoCal Edison
$0.1500
Imperial District
$0.1337
Pasadena
$0.1310
Burbank
$0.1290
Azusa
$0.1201
LADWP
$0.1129
Anaheim
$0.1124
r
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CL
613
Residential Rate Comparison
GWoGa��d`5%QasaderW�cbart, ptiOsa
Rates current as of 5/9/08 — based on pr
Residential class consumption average
01
Commercial ($ / kWh)
Glendale
$0.1614
SoCal Edison
$0.1460
Burbank
$0.1320
Imperial District
$0.1288
Azusa y
W-$0.1243
Anaheim
$0.1224
Pasadena
$0.1160
LADWP
$0.1155
Commercial Rate Comparison
*Rates current as of 5/9/08 — based on
Commercial class consumption average
E00" 0 eta
\O Pti P��e a5aaer P��1Q
Industrial ($ / kWh)
Glendale
$0.1415
Burbank
$0.1200
Pasadena
$0.1160
SoCal Edison
$0.1090
Azusa
$0.1063
Anaheim
$0.1032
LADWP
$0.0933
3
Y
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CL
vs
n
Industrial Rate Comparison
Caww gulOP Sade`
'0
*Rates
tiusa e�c<` Q
Pa Ga�� P rar ��1
*Rates current as of 5/9/08 — based on SO P
Industrial class consumption average
00