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HomeMy WebLinkAboutResolution No. 56279 RESOLUTION NO. 5627 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING RESOLUTION NO. 4693 RELAT- ING TO THE TABLE OF ORGANIZATION, COMPENSA- TION AND CLASSIFICATION SCHEDULES OF THE CITY ADMINISTRATOR AND AMENDING EXHIBIT "A" ATTACHED THERETO. The City Council of the City of Azusa does resolve as follows: SECTION 1. That portion of Exhibit "A!' attached to Resolution No. 4693, adopted July 20, 1964, as amended, re- lating to the City Admin: is hereby amended by the addition thereto of the following: "1 Secretary to the City Administrator Range 16" SECTION 2. The classification schedules attached to Resolution No. 4693, adopted July 20, 1964, as amended are hereby amended by adding thereto the classification schedule for Secretary to the City Administrator, which is attached hereto and made a part hereof. SECTION 3. That portion of Exhibit "A" attached to Resolution No. 4693, adopted July 20, 1964, as amended, relat- ing to the City Administrator, is hereby amended by the dele- tion therefrom of the following: "1 Secretary -Stenographer Range 13" SECTION 4. The City Clerk shall certify to the adoption of this Resolution. Adopted and approved this 15th day of September, 1969. ayor I hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Azusa at a regular adjourned meeting thereof held on the 15th day of September, 1969, by the following vote of the Council: AYES: Councilmen: Rubio, Decker, Cooney, Calvert, Solem NOES: Councilmen: None ABSENT: Councilmen: None City Cle k SECRETARY TO THE CITY ADMINISTRATOR Job Summary C-7 Under direction, to perform difficult and responsible secretarial duties which may involve confidential information; makes arrange- ments.:and provides materials for -Council members, the City Administrator and Department.Heads; obtains information from sources within and outside the department; performs responsible public contact work; does other related work as required, Representative Duties Relieves the City Administrator of as many details as possible, segregating important matters for his consideration;-afranges for conferences; interviews callers, exercising considerable_indepen- dent judgment and applying experience in making decisions and -pro- viding -information in accordance with. -established policies and proceduret; performs a variety=of;clericai duties; takes.and.refers telephone calls; maintains.,office records. .:.On assignment; assembles information and prepares reports -for the City Administrator, usually statistical or factual in.nature,; pro- vides a basic'office assistance inrcompiling information for budget formulation. Takes and•transcribes .important -and exacting: dictation; types from rough draft and printed or typewritten matter, using independent judgment in segregating items,.and arranging, formats; composes routine correspondence. Operates mailing and Zerox machines, keeping a record and:charging cost of Zerox copies against all departments, and recording and charging postage used by departments; prepares and submits a monthly charge sheet. Organizational Relationships Secretary to the City Administrator is a one -position class in the office of the City Administrator. An employee in this class may supervise part-time help in this department. C-7 SECRETARY TO THE CITY ADMINISTRATOR QUAtIFICATIONS:6UIDE Traininq and Experience Minimum Requirements; Equivalent to graduation from high school, Including or supplemented by courses in business practices, typing and stenography. Five years of recent progressively responsible clerical and secretarial experience, involving some experience as a private secretary to an administrative official preferably in a municipal agency. Knowledge and Abilities High degree of excellence in meeting the public and in maintaining satisfactory relationships with other employees. Thorough knowledge of office practices, procedures, and appliances, and knowledge of business English, spelling and arithmetic. Working knowledge of the.elementary principles of public and busi- ness administration and of standard record maintenance procedure. Skill in taking and transcribing dictation; skill in typing rapidly and accurately. Ability to employ good Judgment and.make decisions in the light of established precedence and departmental policy and resourcefulness in meeting new problems. Ability to make a variety of arithmetical computations and tabu- lations with speed and accuracy. Knowledge of Business English, spelling, letter writing, clear and concise written and spoken expression. Skills Ability to take dictation at 110 words per minute, and transcribe it at 35 words per minute; to type 60 words per minute.