HomeMy WebLinkAboutResolution No. 5803RESOLUTION NO. 5803
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AZUSA APPROVING THE DESTRUCTION OF CERTAIN
RECORDS.
as follows: The City Council of the City of Azusa does resolve
SECTION 1. The Superintendent of Light and Power
and the City Clerk have each requested that certain records
under their charge be destroyed, which records are described
in Exhibit A attached hereto and incorporated herein by
reference.
SECTION 2. The City Attorney, the City Administrator
and the City Clerk have each consented in writing to the
destruction of said records.
SECTION 3. Pursuant to Section 34090 of the
Government Code, the destruction of said records by the
Superintendent of Light and Power and the City Clerk is here-
by approved.
SECTION 4. The City Clerk shall certify to the
adoption of this resolution.
Adopted and approved this 21st day of December, 1970.
LJ/C-V `LGR'�V
Mayor .
I hereby certify that the foregoing resolution was
duly adopted by the City Council of the City of Azusa at a
regular meeting thereof held on the 21st day of December, 1970,
by the following vote of the Council: '
AYES: Councilmen:
NOES: Councilmen:
ABSENT: Councilmen:
Rubio, Decker, Snyder, Clark, Solem
None
l
RECti�VEC, �'. 1
C1iY CIEOK`5. CEEICE .
REQUEST TO THE CITY COUNCIL
OF THE CITY OF AZUSA REQUEST- {L��� •.���`Y
ING APPROVAL• FOR. DESTRUCTION
OF CERTAIN CITY RECORDS, DOCU-
MENTS, INSTRUMENTS, BOOKS, OR
PAPERS.
The City records, documents, instruments, books, or
papers as listed upon attached Exhibit A on which
my initials appear have been found by the City depart-
ment head in charge of the same to be no longer required
and are not:
(a) Records affecting the title to real property
or liens thereon.
(b) Court Records.
i (c) Records required to be kept by Statute.
(d) Records less than five years old.
(e) The Minutes, Ordinance, or Resolutions of
the City Council, or any City Board or
Commission.
The City Council of the City of Azusa is hereby requested
to approve by Resolution the destruction of said records,
documents, instruments, books, or papers.
- i
q 7 o Signed
DazPr Department ea having charge
of the above-described records,
documents, instruments, books,
or papers.
We hereby concur In the findings.:of the above named
Department Head and consent to the destruction of the
above-described City records, documents, instruments,
books, or papers.;.-
/a /7 70
r.
Tate, y Administrato
7 /70
Da•y. er
Date y Attorne
EXHIBIT A
RECORDS TO BE DESTROYED DECEMBER 1970
CITY CLERK
ELECTION SUPPLIES THRU 1964
RECEIPTS THRU 6/30/65
BUSINESS LICENSES THRU 6/30/65
UNUSED BUSINESS LICENSES THRU 6/30/65
RETIRED CITY CLERKS MISC. PAPERS THRU 6/30/65
e 5
;CIT;YCLEr( 5.OFFI t
;14lOiDE:C 17 •A1'11:.49
REQUEST TO THE CITY COUNCIL
OF THE CITY OF AZUSA REQUEST- AZUSu CALF.ING APPROVAL` FOR. DESTRUCTION •
OF CERTAIN CITY RECORDS, DOCU-
MENTS, INSTRUMENTS, BOOKS, OR
PAPERS.
The City records, documents, instruments, books, or
papers as listed upon attached Exhibit A on which
my initials appear have been found by,.the City depart-
ment head in charge of the same to be no longer required
and are not:
(a) Records affecting the title to real property
or liens thereon.
(b) Court Records.
i (c) Records required to be kept by Statute.
(d) Records less than five years old.
(e) The Minutes, Ordinance, or Resolutions of
the City Council, or any City Board or
Commission.
The City Council of the City of Azusa is hereby requested
to approve by Resolution the destruction of said records,
documents, instruments, books, or papers.
Signe 407��VOO '44v
eear men ea av ng ge
of the above-described cords,
documents, instruments, books, j
or papers.
We hereby concur -in the findings.:of the above named
Department Head and consent to the destruction of the
above-described City records, documents, instruments,
books, or papers.'.
4/7 /)Q
Tate, y Iministr or
Daye 44ty Clerk
ry
Date y orne
.y .
EXHIBIT A
-RECORDS TO BE DESTROYED DECEMBER 1970
ACCOUNTING
TIME & PAY REPORTS THRU 6/3o/65
EXPENDITURE VENDOR FILES THRU 6/30/65
PURCHASE ORDERS THRU 6/30/65
REQUISITIONS THRU 6/30/65
DUPLICATE COPIES OF WARRANTS THRU 6/30/65
CANCELLED PAYROLL CHECKS THRU 6/30/65
CONSUMER DEPOSIT WARRANT COPIES THRu 6/3o/65
WORK ORDER POSTINGS PUBLIC WORKS AND ENGINEERING THRU 6/30/65
LIBRARY RECORDS (2 Boxes)
STOCK RECORDS THRU 6/30/65
WORK ORDER POSTINGS THRU 6/30/65 (L & W)
JOB COST EQUIPMENT AND LABOR COSTING THRU 6/30/70
a0,� 1%.1,1-1°
tCITy 't[ElAt' OFFICE .
,nor , .••
1970 DEC :I a . AM l 1: 48
REQUEST TO THE CITY COUNCIL
OF THE CITY OF AZUSA REQUEST- AZUsb CALIF.
APPROVAL• FOR. DESTRUCTION
OF CERTAIN CITY RECORDS, DOCU-
MENTS, INSTRUMENTS, BOOKS, OR
PAPERS.
The City records, documents, instruments, books, or
papers as listed upon attached Exhibit A on which
my initials appear have been found by the City depart-
ment head in charge of the same to be no longer required
and are not:
(a) Records affecting the title to real property
or liens thereon.
(b) Court Records.
i (c) Records required to be kept by Statute.
(d) Records less than five years old.
i,
(e) The Minutes, Ordinance, or Resolutions of
the City Council, or any City Board or
Commission. j
The City Council of the City of Azusa is hereby requested
i
to approve by Resolution the destruction of said records,
documents, instruments, books, or papers.
Signed
e Department ea av n6 c rge
of the above-described eecords,
documents, instruments, books,
or papers.
We hereby concur -in the findings.:of the above named j
Department Head and consent to the destruction of the
above-described City records, documents, instruments,
books, or papers.
J
Date r City Administraor
I
Date City Clerk
Datel
UITy AtTorn&y
EXHIBIT A
RECORDS TO BE DESTROYED DECEMBER 1970
LIGHT & WATER DEPARTMENT
LIGHT & WATER BILLING STUBS THRU 6/30/65
SPECIAL RUBBISH BILLINGS THRU 6/30/65
CONTROLS AND BANK DEPOSIT TAPES THRU 6/30/65
DAILY CASH REPORTS THRU 6/30/65
LIGHT & WATER LEDGER CARDS THRU 6/30/65
LIGHT & WATER COPIES OF PURCHASE ORDERS THRU 6/30/65
LABOR AND EQUIPMENT TIME REPORTS THRU 6/30/65
LIGHT & WATER BILLING JOURNALS THRU 6/30/65