HomeMy WebLinkAboutResolution No. 62460
-RESOLUTION NOS 6246
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AZUSA APPROVING THE DESTRUCTION OF CERTAIN
RECORDS
The City Council of the City of Azusa does resolve
as follows:
WHEREAS, the City Treasurer has requested destruction
of certain records under his charge, which records are
more particularly described in Exhibit A attached hereto
and incorporated herein by reference; and
WHEREAS, the City Attorney, the City Administrator.,
and the City Clerk have each consented in writing to
such destruction of said records;
BE IT RESOLVED, that pursuant to Section 34090 of
the Government Code of the State of California, destruction
of said records by said City Treasurer as head of a City
department, be and the same hereby is approved.
The City Clerk shall certify to the adoption of this
resolution.
Adopted and approved this 3rd day of September, 1974.
-/-
mayor
I hereby certify that the foregoing resolution was
duly adopted by the City Council of the City of Azusa at
a regular meeting thereof held on the 3rd day of September,
19743 by the following vote of Council:'
AYES: Councilmen: Rubio, Solem, Cruz, Arkison, Decker
NOES: Councilmen: None
ABSENT: Councilmen: None
�My ulerK
Exhibit A
Office of the City Treasurer
Request for approval of destruction of the following items
and documents:
1. Cancelled checks and bank statements
2. Records of daily receipts
3. Old warrant regesters
4. Expenditure records
5. Any and all other miscellaneous records over five
years old that are of no further use to the City.
i
I
i
REQUEST TO THE CITY COUNCIL
OF THE CITY OF AZUSA REQUEST-
ING APPROVAL-FOR.DESTRUCTION
OF CERTAIN CITY RECORDS, DOCU-
MENTS., INSTRUMENTS, BOOKS, OR
PAPERS.
The City records, documents, instruments, books, or
papers as listed upon attached Exhibit A on which
my initials appear have been found by the City depart -
head in charge of the same to be no longer required
and are not:
(a) Records affecting the title to real property
or liens thereon.
(b) Court Records.
(c) Records required to be kept by Statute.
(d) Records less than five years old.
(e) The Minutes, Ordinance, or Resolutions of
the City Council, or any City Board or
Commission.
The City Council of the City of Azusa is hereby requested
to approve by Resolution the destruction of said records,
documents, instruments, books, or papers,
23 August 1974 Signed '
Dam— Departmentd twAing cna)g&e
of the above-described re o ds,
documents, instruments, books,
or papers,
We hereby concur in the findings.:of the above named
Department Head and consent to the destruction of the
above-described City records, documents, instruments,
books, or papers,
_3--7
Date
3e-7Dat
_
—Date
bbl/ •
EXHIBIT A
RECORDS DE,STROZT) SRPTR+fRER, 1_g7h
TIE & PAY REPORTS THRU 6/30/70
EXPENDITURE VENDOR FILES THRu 6/30/70
EXPENDITURE JOURNALS THRU 6/30/70
PURCHASE.ORDERS.TEMU 6/30/70
REQUISITIONS THRU 6/30/70-._.
.. DUPLICATE.COPIES..OF WARRANTS THRU 6/30/70`
CANCELLED PAYRaLL CHECKS THRU 6/30/70
CONSUMER DEPOSIT WARRANTS THRu 6/30/70
WORK ORDER POSTINGS.- PUBLIC.WORKS.& ENGINEERING THRU 6/30/70
LIBRARY DEMANDS THRU 6/30/70 .I
STOCK RECORDS THRU 6/30/70
WORK ORDERS THRU;6/30/70 (LIGHT & WATER)
JOB COST EQUIPMENT AND LABOR COSTING THRU 6/30/70
UNUSED PAYROLL CHECKS (from IBM)
UNUSED WARRANT CHECKS (from NCR)
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