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HomeMy WebLinkAboutResolution No. 7197RESOLUTION NO. 7197 A RESOLUTION OF THE CITY COUNCIL POLICY AND PROCEDURES FOR PAYROLL FOR CHARITABLE CONTRIBUTIONS. ESTABLISHING DEDUCTIONS WHEREAS, substantial administrative problems will be created for the City if more than one organization is allowed to solicit payroll deductions for charitable organizations. These problems include reduced productivity due to presentations and other activities related to the solicitation drive and in- creased administrative costs for the collection and disbursement of the contributions to the appropriate organizations. WHEREAS, the policies and procedures set forth in this resolution are reasonable in providing for a solution to the problems described herein while also providing the broadest possible choice to employees in choosing a charity to contribute to and equal access by all charities to employee contributions. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. Payroll deductions for charitable contributions. A:,Any officer or employee of the City may authorize monthly deductions from his salary or wages for payment of charitable contributions,pursuant to a plan approved by the City Council,.to,the agency handling the principal combined fund drive in the City. The principal combined fund drive shall be the public donation appeal which combines in one specific annual drive the greatest support for charitable agencies that depend upon public subscriptions for support. In determining whether an organization conducts the principal combined fund drive, the City Council shall consider: (1) The number of charitable agencies in the area which rely on the drive for their support; (2) The amount of money raised by the organiza- tion.in the,:area during the last completed fund drive; and (3) The percentage of the money raised which was disbursed .to charitable agencies as a result of the drive. B. Charitable organizations which are not affiliated beneficiaries of the principal combined fund drive may apply to the City Council for inclusion on a listing of approved non-affiliated organizations which the principal combined drive is required to pro- vide to each employee solicited and on whose behalf funds will be solicited by the principal combined fund drive. SECTION 2. PROCEDURES. A: -..Organizations seeking approval of a deduction plan and designation as the principal combined fund drive, as well as organizations seeking status as a non-affiliated beneficiary of the principal combined fund drive, shall file an application with the City Clerk on or before July 1 of each year. The City Council shall make the determinations required by Section 1 of this resolution on or before September 1 of each year and such determinations shall be in effect -'for one year. B. Applications for approval of the deduction plan and determination as principal combined fund drive shall be in the form prescribed by the City Administrators and shall include the following: (1) The names of the charitable agencies in- cluded in the fund drive; (2) The boundaries of the areas served by the drive; (3) The certification under penalty of perjury that the organization is in compliance with the provisions of the Fair Employment Practice Act, Part 2:8, commencing with Section 12900 Division3 of the Gov't.Code and a separate certification shall be submitted by each affiliated member beneficiary of the drive; (4) Agreement to transmit contributions, as designated by the employee, to any charitable organization qualified as exempt organizations under Section 23701(d);of.the California Revenue and Taxation Code, or Paragraph (3) of sub -section (c) of Section 501 of the United States Internal Revenue Code of 1954, less fund raising and administrative expenses determined by the City Administrator; (5) Agreement that all City employees in the principal combined fund drive will be provided, during the fund drive,. in addition to the payroll authorization form; r(a). A list of approved non-affiliated, charitable organizations; (b) Information as to fund raising and administrative costs charged by the principal combined fund drive to non-affiliated organizations designated by the employee, as determined by the City Administrator; and (c) A form on which the employee may designate amounts to be contributed to affiliated and non-affiliated beneficiaries of the fund. (6) Agreement to pay, in the manner and time determined by the City Administrator, the additional cost to the City of making deductions and remitting the proceeds; (7) Such other provisions as deemed necessary or convenient by the City Administrator. C. Applications for the inclusion of non- affiliated charitable organizations in the principal combined fund drive shall be in the form prescribed by the City Administrator and shall include the following: (1) The name of the organization; (2) t'The boundaries of the area in which the organization normally solicits public contributions; (3) An agreement to pay the principal combined fund drive agency the amount necessary to reimburse it for fund raising and administrative expenses, such expenses being deter- mined by the City Administrator; -2- 0 0 (4) A certification that the organization is qualified as an exempt organization under Section 23701(b) of the Revenue and Taxation Code of the State of California or Paragraph(3),of sub -section (c) of Section 501 of the Internal Revenue Code of 1954; (5) A certification under penalty of perjury that the organization is in compliance with the Fair Employment Practice Act, Part 2.8 commencing with Sections'12900 Division 3 of the-Gov't.Code of the State of California; (6) Such other provisions deemed necessary or convenient by the City Administrator. SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution; shall enter the same in the book of original Resolutions of said City; and shall make a minute of passage and adoption thereof in the records of the pro- ceedings of.the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED this November 1st, 1982 i I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Azusa, at a regular, meeting thereof, held on the 1st day of November, 1982, by the following vote of the Council: AYES: COUNCILMEN: NOES: COUNCILMEN ABSENT: COUNCILMEN: DECKER, HART, LATTA, MOSES. NONE NONE -3-