HomeMy WebLinkAboutResolution No. 7488RESOLUTION NO. 7488
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AZUSA AMENDING THE JOB SPECIFI-
CATIONS FOR SECRETARY
THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. The job specifications for the classifi-
cation of Secretary are hereby amended to read in accordance
with Exhibit A attached hereto and incorporated herein by
reference.
SECTION 2. This Resolution shall become effective
immediately.
SECTION 3. The City Clerk shall certify to the
adoption of this Resolution.
ADOPTED AND APPROVED THIS 4th day of June, 1984.
I HEREBY CERTIFY that the foregoing Resolution was duly
adopted by the City Council of the City of Azusa at a regular
meeting hereof held on the 4th day of June, 1984, by the following
vote of Council:
AYES: COUNCILMEMBERS: CRUZ, COOK, CAMARENA, LATTA, MOSES
NOES:: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
C
CLERK
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SECRETARY
JOB SUMMARY
CITY OF AZUSA
(Exhibit A)
Date adopted:
Under direction, is responsible for the organization and coordination of the office opera-
tions of a City department or division. May relieve department or division head of
administrative detail. Performs related duties as required.
Representative Duties
Because each department and/or division is diverse in its function, duties may include,
but may not be limited to, the following:
Perform difficult secretarial work for a department or division head involving
the use of independent judgment; proper maintenance of departmental/division
records and files; may train and supervise assigned full or part-time
employee/s; act as receptionist taking calls, greeting public, and providing
pertinent information according to Department and City policy; may take dictation
or transcribe from dictating machine or rough draft; compose and type correspondence
for department head approval; prepare bulletins, circulars, notices for distribu-
tion; compile, organize, tabulate and summarize data for the preparation of
reports; schedule and arrange interviews, meetings, and appointments; maintain
calendar of departmental business; prepare and maintain payroll records; maintain
personnel files; route mail; requisition supplies; process invoices for payment;
prepare agenda, type minutes; perform other duties which are unique to the
department assigned.
Organizational Responsibilities
An employee in this class reports to a department or division head/s and may supervise
other clerical staff.
QUALIFICATIONS GUIDE
Training and Experience
H.S. graduation, GED, or CHSPE; and
Three years of increasingly responsible clerical/secretarial experience.
Knowledge and Abilities
Knowledge and principles of office organization, filing systems, proper English,
grammar, spelling, and written composition.
Ability to work independently; to direct office operations; to maintain effective rela-
tionships with management staff, co-workers, and the public; to follow oral and written
instructions; to communicate effectively; to work cooperatively with other departments
and outside agencies; to learn operations, procedures, and rules of the particular
department assigned.
Skills
Typing 50 wpm,
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