HomeMy WebLinkAboutResolution No. 74750 •
RESOLUTION NO. 7475
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AZUSA AMENDING THE JOB SPECIFICATIONS
FOR ADMINISTRATIVE SECRETARY
THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. The job specifications for the classifi-
cation of Administrative Secretary are hereby amended to read in
accordance with Exhibit A attached hereto and incorporated herein
by reference.
SECTION 2. This Resolution shall become effective
immediately.
SECTION 3. The City Clerk shall certify to the adoption
of this Resolution.
ADOPTED AND APPROVED THIS 7th day of May, 1984.
\ I HEREBY CERTIFY that the foregoing Resolution was duly
adopted by the City Council of the City of Azusa at a regular meeting
hereof held on the 7th day of May, 1984, by the following vote
of Council:
AYES: COUNCILMEMBERS:
CRUZ, COOK, CAMARENA, LATTA, MOSES
NOES: COUNCILMEMBERS- NONE
ADOCTTm_ �/TMTr TT WETWADT:DC
NONE
0 - CITY OF AZUSA •
ADMINISTRATIVE SECRETARY (Exhibit A) Date adopted:
f : my .
Under direction, serves as general administrative aide and secretary to the City Administrator;
assists in maintaining proper flow of information and communications between the City Adminis-
trator and departmental administrators, City Council, and the public; coordinates arrangements
for meetings and functions; and assumes and performs related duties as required.
Representative Duties
Organizes the flow of communications, paperwork, and activity through the City Administrator's
office, including department heads, elected officials, and the public; evaluates requests and
questions and provides appropriate information or routes them to the proper office; maintains
City Administrator's calendar and schedule, makes follow-up calls, and initiates calls as
necessary; drafts correspondence and memoranda independently; follows up on and expedites
receipt of decisions, answers, and information of special management or public significance;
assembles Council agenda materials related to the City Administrator's activities and follows
up on agenda items emanating from other departments of special interest to the City Adminis-
trator; may take dictation including conference dictation at important meetings; assists the
City Administrator and Councilmembers in their various official requests and activities;
organizes and oversees the City Administrator's office filing system, basic data about the
City, and routing, location, and status of all important transactions in progress; may super-
vise other office workers directly and coordinate the work of other office personnel indi-
rectly; communicates information, advice and instructions as an agent of the City Adminisrator.
Organizational Responsibilities
This is a unique position in the City, reporting to the City Administrator, and is responsi-
ble for coordinating and expediting the two-way flow of communications and paperwork between
this office and all City departments efficiently. Special dimensions of responsibility are
added because of the close working relationship with the Mayor, Councilmembers, Commissioners,
press and the public.
QUALIFICATIONS GUIDE
Training and Experience
High school education or equivalent; and
Five years of responsible secretarial experience.
Knowledge and Abilities
Thorough knowledge of English, grammar, spelling, filing; modern office methods, procedures,
terms, and equipment.
Knowledge of the basic principles of city government, organization, and public administration;
the principles of office organization, administration; the principles of public relations
and artful communications.
Ability to understand and carry out a wide variety of written and oral instructions;
act independently and resourcefully in meeting new problems; work cooperatively with pro-
fessional supervisorsand associates, other employees, and the public; use proper written and
oral English; handle public complaints tactfully.
Personal Qualities: Pleasing personality; good judgment in personal relationships; the
highest level of discretion; fidelity, reportorial accuracy.
Typing: 55 wpm
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