HomeMy WebLinkAboutResolution No. 74230 0
RESOLUTION NO. 7423
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AZUSA AMENDING THE JOB SPECIFI-
CATIONS FOR ADMINISTRATIVE SECRETARY
THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. The job specifications for the classification
of Administrative Secretary are hereby amended to read in accordance
with Exhibit A attached hereto and incorporated herein by reference.
SECTION 2. This Resolution shall become effective
immediately.
SECTION 3. The City Clerk shall certify to the adoption
of this Resolution.
ADOPTED AND APPROVED THIS 6th day of February, 1984.
J
LL.�✓
I HEREBY CERTIFY that the foregoing Resolution was duly
adopted by the City Council of the City of Azusa at a regular
meeting hereof held on the 6th day of February, 1984, by the
following vote of Council:
AYES: COUNCILMEMBERS CRUZ, COOK, CAMARENA, LATTA, MOSES
NOES: COUNCILMEMBERS NONE
ABSENT: COUNCILMEMBERS NONE
CITY CLERK
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CITY OF AZUSA
(Exhibit A)
ADMINISTRATIVE SECRETARY
JOB SUMMARY
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Date adopted:
Under direction serves as general administrative aide and secretary to the City Administrator;
assists in maintaining proper flow of information and communications between the City
Administrator and departmental administrators, City Council, and the public; coordinates
arrangements for meetings and functions; and assumes and performs related duties as required.
Rg-prosontative_ Duties _
Organizes the flow of communications, paper work, and activity through the City Adminis-
trator's office, including department heads, elected officials, and the public; evaluates
requests and questions and provides appropriate information or routes -them to proper office;
maintains City Administrator's calendar and schedule, makes follow-up calls, and initiates
calls as necessary; drafts correspondence and memoranda independently; follows up on and
expedites receipt of decisions, answers, and information of special management or public
significance; assembles Council agenda materials related to the City Administrator's activities
and follows up on agenda items emanating from other departments of special interest to the City
Administrator; takes dictation including conference dictation at important meetings; assists the
City Administrator and Councilmen in their various official requests and activities; organizes
and oversees the City Administrator's office filing system, basic data about the City, and routing,
location, and status of all important transactions in progress; supervises other office workers
directly and coordinates the work of other office personnel indirectly; communicates information,
advice and instructions as an agent of the City Administrator.
Organizational Responsibilities
This is a unique position in the City, reporting to the City Administrator, and is responsible
for coordinating and expediting the two-way flow of communications and paperwork between
this office and all City departments efficiently. Special dimensions of responsibility are added
because of the close working relationship with the Mayor, Councilmen, Commissioners, press,
and the public.
QUALIFICATIONS GUIDE
Education equivalent to graduation from high school, or completion of a business course, and
training in office management; and
five years of responsible stenographic experience, of which at least two years shall have been
at a responsible secretarial level.
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ADMINISTRATIVE SECRETARY (CONT)
Knowledge and Abilities
Thorough knowledge of English, grammar, spelling, filing, and arithmetic; modern office
methods, procedures, terms, and equipment.
Knowledge of the basic principles of city government, organization, and public admin-
istration; the principles of office organization, administration, supervision, and training;
the principles of public relations and artful communications.
Ability to understand and carry out frequently a wide variety of written and oral instructions;
act independently and resourcefully in meeting new problems; work cooperatively with
professional supervisors and associates, other employees, and the public; use proper
written and oral English; handle public complaints tactfully.
Skills
Typing: 65 WPM
Dictation: 100 WPM
Personal Qualities
Pleasing personality; good judgement in personal relationships; the highest level of dis-
cretion; fidelity; reportorial accuracy.
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