HomeMy WebLinkAboutResolution No. 7526RESOLUTION NO. 7526
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AZUSA ADOPTING THE JOB SPECIFI-
CATIONS FOR DEPARTMENT SECRETARY
THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1, The job specifications for the classifica-
tion of Department Secretary are hereby adopted to read in
accordance with the provisions of Exhibit A attached hereto
and incorporated herein by reference.
SECTION 2, This Resolution shall become effective
immediately.
SECTION 3. The City Clerk shall certify to the adoption
of this Resolution.
ADOPTED AND APPROVED THIS 16th day of July, 1984.
I HEREBY CERTIFY that the foregoing Resolution was duly
adopted by the City Council of the City of Azusa at a regular
meeting thereof held on the 16th day of July, 1984, by the
following vote of the Council:
AYES: COUNCILMEMBERS: CRUZ, COOK, CAMARENA,-LATTA, MOSES
NOES: COUNCILMEMBERS : NONE
ABSENT: COUNCILMEMBERS: NONE
C TY.:CL Z
r
CITY OF AZUSA
(Exhibit A)
DEPARTMENT SECRETARY
JOB SUMMARY
Date adopted:
Under direction, is responsible for the organization and coordination of the office opera-
tions of a City department or division. May relieve department or division head of
administrative detail. Performs related duties as required.
Representative Duties
Because each department and/or division is diverse in its function, duties may include,
but may not be limited to, the following:
Perform difficult secretarial work for a department or division head involving
the use of independent judgment; proper maintenance of departmental/division
records and files; may train and supervise assigned full= or part-time
employee/s; act as receptionist taking calls, greeting public, and providing
pertinent information according to Department and City policy; may take dictation
or transcribe from dictating machine or rough draft; compose and type correspondence
for department head approval; prepare bulletins, circulars, notices for distribu-
tion; compile, organize, tabulate and summarize data for the preparation of
reports; schedule and arrange interviews, meetings, and appointments; maintain
calendar of departmental business; prepare and maintain payroll records; maintain
personnel files; route mail; requisition supplies; process invoices for payment;
prepare agenda, type minutes; perform other duties which are unique to the
department assigned.
Organizational Responsibilities
An employee in this class reports to a department or division head/s and may supervise
other clerical staff.
QUALIFICATIONS GUIDE
Training and Experience
H.S. graduation, GED, or CHSPE; and
Three years of increasingly responsible secretarial experience.
Knowledge and Abilities
Knowledge and principles of office organization, filing systems, proper English,
grammar, spelling, and written composition.
Ability to work independently; to direct office operations; to maintain effective rela-
tionships with management staff, co-workers, and the public; to follow oral and written
instructions; to communicate effectively; to work cooperatively with other departments
and outside agencies; to learn operations, procedures, and rules of the particular
department assigned.
Skills
Typing 50 wpm.
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