HomeMy WebLinkAboutResolution No. 77910 6
RESOLUTION NO. 7791
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AZUSA ESTABLISHING A PART-TIME POSITION
OF PERSONNEL OFFICER AND ADOPTING A REVISED
CLASS SPECIFICATIONS THEREFOR; ESTABLISHING
A NEW POSITION OF PERSONNEL ASSISTANT AND
ADOPTING A CLASS SPECIFICATIONS THEREFOR; AND
ESTABLISHING SALARIES FOR BOTH POSITIONS
WHEREAS, the Personnel Board met in formal session and
discussed the modification of Personnel Officer from a full-time
to part-time position; and
WHEREAS, the Personnel Board further considered the
creation of a position of Personnel Assistant; and
WHEREAS, at its meeting of September 24, 1985, the
Personnel Board unanimously approved the modification of Personnel
Officer to a one-quarter time position and combining it with a
three-quarter time position of Personnel Assistant, as permitted
by Municipal Code Section No. 2.28.060.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The class specifications for Personnel
Officer and Personnel Assistant are hereby adopted in their
entirety in accordance with Exhibits "A" and "B" attached and
incorporated herein by reference.
SECTION 2. The position of Personnel Officer is reduced
from full-time to one-quarter time, and the salary therefor is
established at five hundred dollars ($500) per month.
SECTION 3. A new position of Personnel Assistant is
established in the Human Resources budget at three-quarter of
the full-time equivalent position, and the salary range assigned
to this position is 174 ($1693.32 - $2O58.82;per month) and is
to be pro -rated accordingly.
ADOPTED AND APPROVED THIS 30th day of September, 1985.
I HEREBY CERITFY
adopted by the City Council
meeting thereof held on the
following vote of Council:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ii1.L/f / /L
that the foregoing Resolution was duly
of the City of Azusa at a regular
30th day of September, 1985, by the
CRUZ, COOK, CAMARENA, LATTA, MOSES
NONE
NONE
Date adopted:
CITY OF AZUSA
PERSONNEL OFFICER
(Exhibit A,)i
To perform certain duties as prescribed in the Municipal Code and
Personnel Rules and Regulations.
SUPERVISION RECEIVED AND EXCERCISED
General direction is provided by the Personnel Board. Indirect
supervision may be provided by the City Administrator and/or
Human Resources Manager.
EXAMPLES OF DUTIES - Duties may include, but not be limited
to the following:
Act as custodian of record of all personnel records; receive all
notices, requests for hearings, complaints and other official
documents on behalf of the Personnel Board.
Attend all meetings of the Personnel Board to present
information, and prepare an official record.
Prepare rules and amendments thereof for the consideration of the
Personnel Board.
Prepare a position classification plan and class specifications
and revisions thereof for consideration of, and under the
direction of the Personnel Board.
Perform related duties as assigned.
QUALIFICATIONS
Knowledge of•
Record keeping and files management systems;
Rules and normal conduct of public agency advisory groups;
Basic principles and methods of position classification and
construction of class specifications.
Ability to•
Communicate clearly and consisely, orally and in writing;
Establish and maintain effective working relationships with
officials, other employees, and the public;
Typing: 45 wpm
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•
CITY OF AZUSA
PERSONNEL'OFFICEF.
Experience and Education:
11
Any combination of experience and education that would
likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and
abilities would be:
Experience•
Two (2) years of full-time office experience which
included record keeping and files management.
Education•
Equivalent to graduation from high school, preferably
supplemented by coursework in public administration,
industrial relations or related subjects.
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•
CITY OF AZUSA
PERSONNEL ASSISTANT
(Exhibit B)
• Date adopted:
To perform technical and paraprofessional staff assistance in various
aspects of work associated with Human Resources/Personnel administration;
perform varied and responsible office support and clerical work; and to do
related work as required.
DISTINGUISHING CHARACTERISTICS
This is a single -position classification assigned to the City's Human
Resources program. The incumbent is expected to relieve management staff
of the more routine administrative assignments and to perform and carry out
technical Human Resources/Personnel assignments. Office support and cleri-
cal work assignments are also expected to be carried out as assigned. The
incumbent will normally perform his or her work assignments within
established policies and procedural guidelines.
SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by the management employee assigned to be
responsible for the Human Resources/Personnel administration program of the
city. The incumbent, when assigned, will exercise indirect and/or direct
supervision of the clerical staff.
EXAMPLE OF DUTIES - Duties may include, but are not limited to the
following:
Assists in the development and logistical arrangements for written tests,
oral interview exams, performance tests and other types of candidate
evaluation methods. Administers tests and exams, scores tests and exams,
and notifies candidates of their respective status during the various
phases of the selection (or examination) process;
Prepares job announcements and classified "Help Wanted" advertisements; and
has them printed or scheduled for the appropriate media;
Conducts orientation of new employees; and conducts exit interviews;
Assists in the development and maintenance of the city's Affirmative Action
plan and the preparation of the annual "EEO -4" report.
Assists in the administration of the city's Workers' Compensation and
Unemployment Insurance programs.
Composes and types correspondence, job announcements, routine reports and
letters, and other routine documents related to Human Resources/Personnel
activities;
Participates in and conducts a variety of salary and employee compensation
surveys;
Responds to a variety of inquiries, surveys, and inquiries concerning Human
Resources/Personnel functions;
Replies to inquiries pertaining to applications for employment;
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U
CITY OF AZUSA
PERSONNEL ASSISTANT
Assists in the maintenance of Human Resources/Personnel records;
Prepares and maintains periodic reports pertaining to various federal and
state requirements; prepares routine statistical reports; and completes
year-to-date summaries.
Assists in coordinating various activities associated with the Human
Resources/Personnel functions with other city departments and outside
agencies.
QUALIFICATIONS
Knowledge of:
Federal and state laws, rules, and regulations regarding personnel
administration including recruitment and selection, employee relations,
Affirmative Action/Equal Employment laws and practices, Workers'
Compensation, Unemployment Insurance, safety, and current trends.
Basic principles and practices of Human Resources/Personnel administration.
Basic methods and techniques applicable to research, report preparation and
statistical analyses.
Basic principles and practices of Workers' Compensation and Unemployment
Insurance programs.
Ability to
Work cooperatively with executive and middle management employees, other
employees, and co-workers.
Communicate clearly and concisely, both orally and in writing.
Analyse, interpret and report research findings.
Plan, coordinate and organize work assignments in order to meet deadlines.
Operate standard office machines, including calculators, word processors,
and typewriters.
Post data and make decisions in procedural matters without immediate
supervision.
Prepare and maintain accurate and complete reports and records.
Education and Experience
Any combination of education and experience that would likely provide the
required knowledge and abilities is qualifying. A typical way to obtain
the knowledge and abilities would be;
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0
CITY OF AZUSA
PERSONNEL ASSISTANT
Education•
0
Equivalent to completion of sixty (60) semester or equivalent quarter
units from an accredited university or college in Human Resources,
Personnel Administration, Business Administration, Public
Administration, Psychology, Political Science or closely related field
of academic subject matter.
Experience
Three (3) years of full-time, increasingly responsible clerical and/or
technical work which principally involves Human Resources/Personnel
administration.
License
Possession of a valid Class 3 driver's license issued by the
California Department of Motor Vehicles.
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