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Home My WebLink AboutResolution No. 81490 0 RESOLUTION NO. 8149 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ADOPTING RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. MEETING TIMES The regular meetings of the City Council of the City of Azusa shall be on the first and third Mondays beginning at 7:30 P.M. during the months of May through October, and 6:30 P.M. during the months of November through April, provided that whenever the time for holding any of the meetings falls on a holiday, the meeting shall be held on the next business day unless otherwise ordered by the Council. The sessions shall be held in the City Hall of the City of Azusa unless otherwise ordered by the City Council. SECTION 2. AGENDA A. A written agenda shall be prepared for each regular and adjourned regular meeting of the Council, Redevelopment Agency and Industrial Development Authority. B. The agenda must contain a brief general description of each item of business to be transacted or discussed at that meeting. C. Each agenda shall contain a clear statement of the time and location of the meeting as well as a statement that reports and documents relating to each agenda item are on file in the office of the City Clerk and are available for public inspection. D. The agenda shall be posted not -less than 72 hours in advance of the regular or adjourned regular meeting to which it relates. E. The agenda shall be posted in a location freely accessible to the public in the City Clerk's Office, Azusa Public Library and Police Department. The person posting the agenda shall complete and sign a certificate of posting. F. In addition to other notice requirements, the call and notice of a special meeting shall be posted at the locations specified in subparagraph e. Where feasible, an agenda shall be prepared for the special meeting in accordance with the procedures described in this paragraph. G. Emergency meetings pursuant to Government Code Section 54956.5 and other applicable law can be held without complying with the agenda requirements of this paragraph. PMT/RES2148 0 0 H. Agenda policy as established by the City Council allows the Mayor to add or delete items from the agenda. SECTION 3. PUBLIC PARTICIPATION A. ITEMS TO BE PLACED ON AGENDA 1. Persons desiring to place items on the Agenda shall submit a request, in writing, to the City Clerk stating the nature of business and as much detail as possible. 2. Person/Group will be limited to five (5) minutes maximum time to orally present their request. B. PUBLIC HEARINGS 1. Staff shall first present its report on the matter. The applicant, if one exists for the matter, shall then be permitted to make its presentation to the Council. 2. Members of the public shall then be permitted to speak on the matter. 3. Each person speaking shall give his or her name and address for the record. 4. Each person speaking, other than the applicant, shall be limited to five (5) minutes unless the Council permits a longer period. 5. Applicant shall be given an opportunity for rebuttal following public comment. 6. The Mayor, with the consent of the Council, may establish a maximum period of time for public testimony during the hearing. 7. Mayor may ascertain if there are a good number of persons for or against the matter, and if so, to request that they appoint a spokesperson. 8. There will be no public input once the Council starts deliberation on the matter before them unless Council requests additional information from either Staff or the public. C. NON -AGENDA ITEMS - PUBLIC PARTICIPATION 1. Person desiring to discuss an item not on the Agenda on the evening of the meeting shall submit to the City Clerk prior to the meeting a card indicating the nature of the item and who will speak, however, failure to present a card shall not prevent a person from addressing the Council. -2- PMT/RES2148 0 9 2. The City Clerk will present all such requests to the Mayor prior to the meeting. 3. Persons may address the City Council only on items pertaining to the subject matter jurisdiction of the City. A determina- tion of whether an item is appropriate for discussion shall be made by the Mayor with the consent of the Council. 4. Council will hear the non -agenda items during the Public Participation portion of the meeting. 5. Persons addressing the Council during the Public Participation portion of the meeting shall be limited to five (5) minutes, unless the time is extended by the Mayor with the consent of the Council. 6. The Public Participation portion of the meeting shall be limited to thirty (30) minutes unless this time is extended by the Mayor with the consent of the Council. 7. The Council shall not take any action on any item which does not appear on the posted agenda except as follows in accordance with Government Code Section 54956.5: a. Emergency Situation. An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, or a crippling disaster which severely impairs public health, safety, or both. Before proceeding to act upon an emergency item not.,appearing on the agenda, the Council shall by a majority vote determine than an emergency situation exists and that prompt action is required by the Council. The Council shall include in the minutes of its meeting the facts upon which it relied in finding the existence of an emergency situation. b. "Subsequent Need" Items. The Commission may act upon an item not appearing on the agenda if it finds, by a two-thirds vote or by a unanimous vote if less than two- thirds but more than a quorum of its members are present, that the need to take action on the non -agenda item is required because the need to act arose after the posting of the agenda. If such a determination is to be made, a statement of facts upon which the determination is -3- PMT/RES2148 0 0 based shall be included in the minutes supporting the action taken. c. Held Over Items. Items not appearing on the posted agenda may be acted upon at a meeting if: (1) the item appeared on a properly posted agenda for a previous meeting; and (2) the previous meeting occurred not more than five calendar days prior to the date of the meeting at which the item is proposed to be considered; and (3) the item was continued from the previous meeting to the meeting at which action is proposed to be taken. SECTION 4. ORDER OF BUSINESS A. The business of the City Council shall be considered in substantially the following order, except as may be otherwise ordered by the Mayor or Council: 1. Pledge to the Flag 2. Invocation 3. Ceremonial 4. Consent Calendar 5. Community Redevelopment Agency A. Public Participation 6. Industrial Development Authority A. Public Participation 7. Ordinances/Special Resolutions 8. Scheduled Items, i.e., Public Hearings, etc. 9. Special Call Items 10. Other Business/City Council 11. Public Participation 12. Adjournment SECTION 5. CONSENT CALENDAR DEFINED A. Those items on the City Council Agenda which are considered routine by the City Administrator and the City Clerk shall appear as a separate section on the Agenda and shall include, but not be limited to, the following items: 1. Approval of Minutes 2. Approval of payment of warrants by the City 3. Approval of Final Tract Maps/Parcel Maps 4. Acceptance of Grant Deeds/Grants of Easement 5. Notices of Completion for projects 6. City Treasurer's Report 7. Call for Bids 8. Bid Awards 9. Approval of records destruction -4- PMT/RES2148 • 10. Approval of leases and Agreements 11. Approval of Annexations 12. Receive and File or refer correspondence 13. Planning Commission Resolutions 14. Appointments/Resignations/Personnel Actions 15. Claims against the City 16. Resolutions of Intent or Calling of Hearings B. Those items so approved under the hearing "CONSENT CALENDAR" shall be enacted with one vote. The Mayor will first ask the Council members, staff and the public if there is anyone who wishes to speak against the Recommended Council Action of any matter on the Consent Calendar. The matters removed from the Consent Calendar will be considered individually at the end of the Agenda under "SPECIAL CALL ITEMS". The entire Consent Calendar with the exception of those specially called items, is then voted upon by roll call under one motion. SECTION 6. COUNCIL AUTHORITY The Council shall have the authority to waive provisions of the procedures established by this Resolution unless the procedure is required by law. Failure of the Council to follow the procedures established by this Resolution shall not invalidate or otherwise affect any action of the Council. SECTION 7. Resolution 8135 is hereby repealed. ADOPTED AND APPROVED this lstth day of December , 1986. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of Azusa at a regular meeting thereof, held on the 1st th day of December , 1986 by the following vote of the Council: AYES: COUNCIL MEMBERS AVILA, COOK, CRUZ, LATTA, MOSES NOES: COUNCIL MEMBERS NONE ABSENT: 1421;7:1 -5-