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HomeMy WebLinkAboutResolution No. 83450 0 RESOLUTION NO 8345 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE FINANCE DEPARTMENT THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. The Government Code of the State of California at Section 34090 authorizes the destruction of certain City records upon the written approval of the City Attorney and the adoption of a Resolution by the City Council authorizing such action. SECTION 2. The City Attorney has filed his written consent to the destruction of .records, documents, instruments, books and papers described hereinafter. SECTION 3. The attached lists of City Finance records, documents, instruments, books or papers are no longer required and may be destroyed. SECTION 4. This Resolution shall become effective immediately. SECTION 5. The City Clerk shall certify to the adoption of this Resolution. ADOPTED AND APPROVED this 7th day of December 1987. i Z1 C-�� MAYOR I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Azusa at a regular meeting thereof, held on the 7th day of December 1987, by the following vote of the Council: AYES : COUNCILMEMBERS: NOES : COUNCILMEMBERS: ABSENT : COUNCILMEMBERS: v CITY CLERK A /j . Gc �rc�—az _ APPROVED: PETER THORSON CITY ATTORNEY AVILA, COOK, CRUZ, LATTA, MOSES NONE NONE AZUSA LAND RECLAMATION CO., INC. 1201 W. GLADSTONE AZUSA, CA 91702 PHONE: 334-0511 NAME ol r z J(�� ADDRESS NUMBER 35183 X RIVER NOT RESPONSIB DAMAGS39— VEHICLES PULLED OFF so..md. , p ro,...e AZUSA LAND RECLAMATION CO., INC. 1201 W. GLADSTONE AZUSA, CA 91702 PHONE: 334-0511 NAME ADDRESS AMOUNT PULL OF CERT. OF BURIAL CHARGE ATTENDANTQ� 0 U T SIGNATURE r L T 0 T � NUMBER 35183 X RIVER NOT RESPONSIB DAMAGS39— VEHICLES PULLED OFF so..md. , p ro,...e AZUSA LAND RECLAMATION CO., INC. 1201 W. GLADSTONE AZUSA, CA 91702 PHONE: 334-0511 NAME ADDRESS I NUMBER 35187 NOT RESPONSIBLE VEHICLES Pry AZUSA LAND RECLAMATION CO., INC. 1201 W. GLADSTONE AZUSA, CA 91702 PHONE: 334-0511 NAME tl�// J` �L (/�fV % ADDRESS ,/`/ x / '- Yl AMOUNT PULL OFF ERT. OF BURIAL CHARGE ATTENDANT 0 T SIGNATURE L T 0 T � I NUMBER 35187 NOT RESPONSIBLE VEHICLES Pry AZUSA LAND RECLAMATION CO., INC. 1201 W. GLADSTONE AZUSA, CA 91702 PHONE: 334-0511 NAME tl�// J` �L (/�fV % ADDRESS ,/`/ x / '- Yl NUMBER 35185 TO NOT RESPONSIBLE F VEHICLES Pa w. O' • ,. TO I 0 AMOUNT PULL OFF ERT. OF BURIAL CHARGE ATTENDANT SIGNATOR T 0 T � NUMBER 35185 TO NOT RESPONSIBLE F VEHICLES Pa w. O' • ,. TO I 0 • CITY OF AZUSA • Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Ilonorable Council of the City of Azusa The FINANCE DEPARTMENT ------------------------------------------------- -------- Department authority to destroy the following departmental records: Date............................. '87 NO" 25 P12 :57 respectfully requests Mlle Description of Record to Be Destroyed tlnelnae corm Ha.) CRC Box Number Years Coverr By Record Code ACCOUNTS PAYABLE - PAID (VENDOR FILES) 148 1982-1983 152 1982-1983 164 * 1982-1983 165 1982-1983 166 1982-1983 169 1982-1983 173 1982-1983 249 1982-1983 250 1982-1983 251 1982-1983 252 1982-1983 153 1982-1983 * Pulled for Audit r'Oit DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT resented to Gty_ Council _ _ _ Rec:mm. ded,r ' Z Consent is hereby given to destroy the records ' t. enumerated above. COUNCIL FILE NO. ................................ DlHiion Head AP'°20vED: ............................... 0ep, eHead m - By..........`.-...—_...........................'................. DT FE �� �� -- Title ......-._ -------------------------------------------- ........ Smit m City Clerk in Dupliccie. Retain ,licote i, Department. Date.........._................................_.................. Re leveed for City Clerk 5arc!s Management Officer. n,m.t to City Attorney - Transmit to City Clerk. Form RIMS 101 1/87 Honorable Council of the City of Azusa • CITY OF AZUSA • Request for AUTHORITY TO DESTROY OBSOLETE RECORDS YARD LOFT Date The ------FINANCE..DEPARTMENT------------------ DeDa,trr m authority to destroy the following departmental records: File Code Description of Record to Be Destroyed Ilncivae corm No.l ACCOUNTS PAYABLE — PAID (VENDOR FILES) (cont'd) FOR DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT Recorpfnendsd: / Consent is hereby given to destroy the records enumerated above. '�— DivO�on NeaE APPROVED: __ .___._------ ._ ........................ oryanmW By ................... _.................................... ......... DATE................. 1..�.',............._........ Title-------- _---------------------------------------------------- Smit to City Clerk in Duplicate. Retain ilicote in Department. Revie-ed for City Clerk Dote ............................. Records Management Officer Transmit to City Attorney Transmit to -City Clerk Form RIMS 101 1/37 '87 NN" 25 P12:56 --------- respectfully requests CRC Box Years Covere Number I By Record 31 53 69 153 154 155 167 168 172 174 262 15 44 45 47-52 57' 62 54 02 01 03 04 13 14 30 151 170 Presented _ta City Council — COUNCIL FILE NO .................................. • CITY OF AZUSA • Request for AUTHORITY TO DESTROY OBSOLETE RECORDS I ionorable Council of the City of Azusa FINANCE DEPARTM$1dT The - -- -- -- ------- -- Department authority to destroy the following departmental records: Date '87 NO' 25 P12:50'' ----... -................... ................ respectfully requests file Code Description of Record to Be Destroyed (Ioctnae Farm No.) CRC Box Number Years Covert By Record ACCOU14TS PAYABLE - PAID (VENDOR FILES) 193 09 1979-1980 1978-1979 38 1978-1979 40 1978-1979 41 1978-1979 46 1978-1979 61 1978-1979 208 1978-1979 212 1978-1979 17 1977-1978 32-37 1977-1978 60 1977-1978 43 1976-1977 135 1976-1977 137-141 * 1976-1977 05-08 1975-1976 10 1975-1976 16 1975-1976 158 1973-1974 VENDOR LEDGER 55-56 1975-1981 VENDOR REGISTER, STANDARD LISTS 270 6/30/1983 * Boxes labled "Expenditures" (cont'd) CITY ATTORNEY'S CONSENT Presented to City Council - 701. DEPARTMENTAL USE: Re( :rrr}mendgd: Consent is hereby given to destroy the records enumerated above. ' COUNCIL FILE NO. ............................... - .................. ................... .............. ............ _.. Dirnion Heae APPROVED: ......... .................. ......... __......... _... Oeoanm<m e - _ ______ By ................... _ .......... ... ......................... - Smit io City Clerk in Duplicate. Retain Title ........_ ................................... :................ rlicote in Deportment. Date ................................................................ Reviewed for City Clerk Ro:nrds Management Officer. Tr, nsmit to City Attorney - Transmit to City Clerk. Form RIMS 101 :1/87 i -3- I • CITY OF AZUSA �9 Request for AUTHORITY TO DESTROY OBSOLETE RECORDS YARD LOFT Date ---`$7 bQ 6...PIz:�� --. Honorable Council of the City of Azusa The........ ..--•--•--•---•.........................................•-------•--.......... respectfully requests DeOartmenl authority to destroy the following departmental records: File Code Description of Record to Be Destroyed (Include Form No.) CRC Box Number Years Covert - By Record VENDOR REGISTER, STANDARD LISTS �17 12/1982 216 11/1982 211 8/1981- 10/1981 VENDOR REPORTS 231 7/1981- 7/1982 229 6/1982 WARRANTS, 3rd COPY 63964 1981 WARRANTS, CURRENT PERIOD & OUTSTANDING REPORTS 390 1982-198'. VOUCHERED PAYMENTS, VOIDED 15 1980-198' PURCHASE ORDERS Blanket 379 1977-198! 421 1981' 431 1978-198; 131 1980 -- Blanket 363 1979-198 269 1978-197! 110 1977-197! 128 1976-197' ///////////////////end'of items//////////////// 127 1974-197, F -�R I)EPARTMENTAL USE: CITY ATTORNEY'S CONSENT resented to_ Cijy_ Council T:.err rt- nded: Consent is hereby given to destroy the records ' enumerated above. COUNCIL FILE NO .................................. ..... J._.....___. ....... ...................._._._.. olrniaHen Nead /- PPROYED: /L' PATE ............... Pl4h7 ...................... Title ........ . ...................... _............................ — - sm.tr to City Clerk In Duplicate. Retain ilicote in Department. Date ....................... _........................................ cvlr+ed for City Clerk ^cnr,ls Monogement Officer, ransntt to City Attorney Transmit to ity Clerk. orm RTTdR 101 1/R7 {�• • CITY OF AZUSA • u Request for 9�t AUTHORITY TO DESTROY OBSOLETE RECORDS I ionorable Council of the City of Azusa The ------- --- ..FINANCE DEPARTMENT ........... ' Oeeirtmenl authority to destroy the following departmental records: Date .. '87 Ner 25 P12:56 ------------- ----................................. respectfully requests MlleCRC Description of Record to Be Destroyed Ircluoe Form No.) Box Number Years Covera By Record Code REQUISITIONS -CENTRAL STORES 189 1980-1983 230 1980-1981 210 1-11/1980 185 1979-1980 188 7/77-6/19S 187 7/76-6/19 CASH RECEIPTS 117 1980-1981 PARKS AND RECREATION RECEIPTS 331 1974-1978 CITY CLERK DAILY CASH RECEIPTS 343 1982-1983 378 1979-1983 377 1974-1979 CITY CLERK'S PERMIT. FOR PAYMENT OF MONEY TO CITYC TREASURY 347 1974-1976 FINANCE OFFICER'S PERMIT FOR PAYMENT OF MONEY TO CITY TREASURY 375 1982-1982 376 1979-1981 (cont'd) FOC DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT Presented, -to City Council Rec>mmended: X7 Consent is hereby given to destroy the records (/ enumerated above. COUNCIL FILE NO, .......................... .......................................... _.. 0100w H<aE A Pi'ROVED: ....... . .. . .... ......................... - / 6,S,_ Nqp BY rm/<nl DA cL.'n.V..�Q.. Z..... _..._............... ............... Title ........ _............................. ....... ........ ........ Smit to City Clerk in Duplicate. Retain rlicate in Department. Date................................................................ Re ie -ed for City Clerk Re:;.rds Management Officer. T (,Smit to City Attorney - Transmit to City Clerk. Form RIMS 101 .1/87 — -5- M G * A • CITY OF AZUSA �iF Request for AUTHORITY TO DESTROY OBSOLETE RECORDS YARD LOFT We -Ae!C --255--•-I:?12---`5`-------------.- Honorable Council of the City of Azusa The _..... -..... --------------------_.-----------------....................--......... respectfully requests ' Oewrtment , zuthority to destroy the following departmental records: Vle ode Description of Record to Be Destroyed (in<iude Form No.) CRC Box Number Years Covera - By Record FINANCE OFFICER'S PERMIT FOR PAYMENT OF MMxONEY 376 1979-1981 TO CITY T�EASURJ 317 1979-1981 lcon 377 1974-1975 DAILY RECEIPTS - TREASURER'S OFFICE 339 1978-198C CITY CLERK'S FORM 400 DETAIL TAB CARDS 424 1971-1975. BUSINESS TAX RUNS 319 1983 BUSINESS LICENSE.CERTIFICATES 386 1974-1975. BUSINESS LICENSE APPLICATIONS - Monthly BalanCE 386 1970-1975 Sheets BUSINESS LICENSE APPLICATIONS 383 1969-1971 384. 1973-19781 385 1973-197E POLICE REPORTS 343 1983-198' UTILITY BILLINGS - Azusa Light & Water 398 1974-197( PAID - Edison 429 1975197( - Azusa Light & Water Billing 416 1982-1,98° Reports 343 1980-1985 (cont'd ,-OR DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT 2 -resented ,tg.City Council decc.n. odea: �j Consent is hereby given to destroy the records ' enumerated above. COUNCIL FILE NO . ............... .. ' ..........� ..................................... ......_.. iaeon Need IPP LOVED: - .........................................._....._........._.. OesanmenaN By ................... _............................................. DA7"c ............. al.�J.......... ................ Title........ . .................................................... smft to City Clerk In Duplicate. Retain iGcote In Department. Date .................................................. ............. ,te,ewed for Ciry Clerk Qecords Management Officer. -i ronsmir to City Attorney Pnrm R1`uiR 1x11 1/R7 Transmit to City—Cterk. :i �� of CITY OF AZUSA U Request for AUTHORITY TO DESTROY OBSOLETE RECORDS87 NOt' 25 P12 69 I ;nnorable Council YARD LOFT Date ............................... _........... of the City of Azusa The. FINANCE DEPARTMENT respectfully requests _....._....................................................................................... DautmtN authority to destroy the following departmental records: ' IIOCRC CO(ID Descrfptian of Record to Be Destroyed (Include Term xe.l Boz Number Years Covert By Record UTILITY BILLINGS - General Electric Telephone PAID 39 1978-197'. _ 11 1975-197' CHARGES - Xerox,. Postage, Multilith, Garage 366 1983-198r 111 1982-198: 186 1982-198, 180 1982- 112 1980-198' 209 1980- 133 1978-197 113 1977-197E 125 1976-197', CENTRAL GARAGE — Work Orders 415 1980 Service 364' 1983 - Service 365 1983 JOB COSTING - Public Works, Parks, Engineering 107 7/1980- 6/1981 106 7/1979- 6/1980 214 1978-1971. 122 1977-1971 104 1/1976- 6/1977 (conttd) C-_?ARTMENTAL USE: CITY ATTORNEY'S CONSENT _Presented to City Council -_ Consent is hereby given to destroy the records /ul enumerated above. COUNCIL FILE NO .................................. Written Had QED: .. ........... _...........«....... ....... ....... .._... oa.nmtnl xa ........... �z ........................._.. -- By ................... _............................................. Title ........ . ...................................:................ :a City Clerk in Duplicate. Retain li^'e In Department. Date................................................................ rew d for City Clerk .-�c Mcnagement Officer, li to City Attorney rr RIMS 101 I/37 Transmit to City -Clerk. . _. ._._.._.. —7 — • CITY OF AZUSA • Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Honorable Council YARD LOFT Date ..... of the City of Azusa The --------FINANCE_DEPS-MENT---------------------------------------------------------- ' D<partmmt , authority to destroy the following departmental records: '87 NOV 25 Pit 59 -------- respectfully requests File Description of Record to Be Destroyed (include corm No.l CRC Box Number Years Covere By Record CodeT JOB COSTING - Light and Water Department 132 7/1983- 6/1984- 149 7/1982- 6/1983 256 1981-1982 105 7/1980- 6/1981- 123 7/1979- 6/1980 120 1978-1975 121 1977-197E 124 1976-1971 JOB COSTING - Work Orders, Completed, Light 411 1981-1982 and Water Department 207 1978-1975 163 1978-1975 184 1975-197 JOB COSTING - Ledger Sheets 108 /1980- 6/1981 103 1976-197E BUDGET WORKSHEETS 102 1980-198'. 315 1978-197 (cont'd) FOR DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT Presented ,to City Council Reca mended: Consent is hereby given m destroy the records ' .%// enumerated above. COUNCIL FILE NO .................................. oiriiion Head APPROVED: Oew^-amt aE _ .... _.--.. ._ ----------------- ----------------]Retoin By ................... _.-------- .----------- ......__..... _....... -.Q.......---.... _. DATEy ......_....- Title ........ _.................. - - Smit to City Clerk in Dupiiccte ilicote in Department. - Date ...... ................................ .......... ................ Revie-ed for City Clerk Records Management Officer Transmit to City Attorney Transmit to City Clerk. —8— Form RIMS 101 1/37 Hcnorable Council of the City of Azusa CITY OF AZUSA Request for AUTHORITY TO DESTROY OBSOLETE RECORDS YARD LOFT Date The ......._.._� N CF..I?k)PANT...................................... De»rtment authority to destroy the following departmental records: '87 NP' 25 PI2 :5y respectfully requests File Description of Record to Be Destroyed un,mae corm Ile.) CRC Box Number Years Cover: By Record BUDGETS & EXPENDITURES WORKSHEETS 259 5/1982 264 5/1982 BUDGETS AND BSPENDITURES REPORTS 260 1981-198, BUDGETARY LEDGER CARDS 101 1977-197£ VOUCHERS &•BUDGETARY LEDGERS 91 1979 332 7/1972 333 5/1972 BUDGET TAB CARDS 146 1977-197£ REVENUE RECEIPTS - Bldg Srvcs, Alcohol, Gas, etc. 322 1977-1971 REVENUE LEDGER CARDS 335 1977-1982 CITY.TREASUPM ,Repurchase Interest Receipts, 350 1979-1980 Lloyd's Bank & B/A ., City Treasurer, Repurchase Interest Receipts. 330 6/1973- Lloydts Bank & First Western 6/19.6 City Treasurers Investment Confirmation of 409 1976-1984 Purchase and Sales. Lloyds Bank ///////////////////End of.items/////////////// .-; :\RTh4ENTAL USE: CITY ATTORNEY'S CONSENT 2.rpsenied .to City Council / Consent is hereby given to destroy the records enumerated above. COUNCIL FILE NO ................... ............... ✓��-� � Dld,ian Xe,E _........._....... ........__..__._. oe»nmen, Ne,a97. � By .................... _............................................. '/�Q.1.._._ �:..__ ............... Title ........ . .................................................... . Dote ............................ . — ..l,. io City Clerk In Duplicate. Retain ...o. in Deportment rfor City Clerk rc, 1.lanagcment Officer. Trn,;mn .o City AttorneyTromrrit to Clty'Clerk. rt.rin RIMS 101 1/87 - —9— • CITY OF AZUSA • Request for AUTHORITY TO DESTROY OBSOLETE RECORDS YARD LOFT Honorable Council of the City of Azusa FINANCE DEPARTIE The - - NT ---- - - ' Depanmenl authority to destroy the following departmental records: Date ------------- '87 NO" 25 P 1 :00 .. respectfully requests File Code Description of Record to Be Destroyed (include ra.m No.) CRC Box Number Years Covere By Record PAYROLL, STANDARD LISTS 295 _ 10/1984- 12/1984 296 7/1984- 9/1984- 305 7/1984- 8/1984-- 293 6/1984- 7/1984- 294 3/1984- 5/1984-- 297 1/1984- 2/1984 - 290 10/1983- 11/1983 292 8/1983- 10/1983 298 4/1983- 6/1983- 291 3/1983- 4/1983- 289 1/1983- 2/1983 - 304 11/198 303 .7/1982- 12/198'2- 308 88/11.89822-. (cont'd) 307 3%8/8 M FOR DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT Presented City Council -__ ,to Recommended: 6 Consent is hereby given to destroy the records !(/� enumerated above. COUNCIL FILE NO . ...................... _......... Division Head APPROVED: _..... ......... ... _ ... .......................... 1 DATE............. ...... ............... — Title ........– --------------------------------- .`"---- ------ ...- smit to City Clerk in Dupiiccte. Retain plicate in Department. " Date ---------------------- ....._.......:...._.------.._....._....._- Reviewed for City Clerk R ocords Management Officer, Transmit to City Attorney Tronsmir to Cit Clerk. Form RI141S 101 1/37 IG FC R, A R� P Te�nsr.m to City Attorney Firm R11A3101 1/37 �oF"A? • CITY OF AZUSA • r: �a . ".• Request for AUTHORITY TO DESTROY OBSOLETE RECORDS YARD LOFT Date • ---- Honorable Council $-� N�' 25 �} �� --------- of the City of Azusa FINANCE DEPARTMENT ........... '----• --- _________________________•.-_,-,......___,__...__•.__... respectfully requests Dewrtmem authority to destroy the following departmental records: File Code -CRC Description of Record to Be Destroyed tlirciaae Fore, He.t Box Number Years Covere- By Record PAYROLLe STANDARD LISTS 306 1/1982- 3/1982 245 1981-198,4 89 8/1981- 10/1984- 247 6/1981- 10/1981 PAYROLL REGISTERS 381 1977-197 382 1976 PAYROTjL DEDUCTION REGISTERS 94 1983-1981 95 1982 -- 92 1/1980- 12/1981 PAYROLL INPUT & ADJUSTMENTS 72 1980-1982 116 12/20/84Y PAYROLL BALANCING FOR W-2 351 1980 TRIAL BALANCES 282 1981-1984 //////////////////End of .'. DePARTMENTAL USE: CITY ATTORNEY'S CONSENT p� resented 10 Ci!y Council c cmc ed: Consent is hereby given to destroy the records enumerated above. COUNCIL FILE NO .................................. .... ..... ----.—W ./ DM1 ............. .............. ........ sw Head ?ROVED: a ..__ .. . ... ............ ....... ...__. DeWmeatBy ................... _............................................. ATE ................LXV.. Q... ..................... — Title ........ . .................................................... snit to City Clerk in Duplicate. Retain Mica is in Department. Dote .............................. _................................. vie, A for City Clerk cord: Management Officer. Transmit to City Clerk. —11— F ���""? • CITY OF AZUSA • v a Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Honorable Council YARD LOFT of the City of Azusa The ------ FINANCE_ DEPAR [l'!IFNT--------- ------------- Department authority to destroy the following departmental records: Date '87 NO!, 25 P 1 :00 ______________________________ respectfully requests File Code Description of Record to Be Destroyed (Include Farm No.) CPC Box Number Years Ccvere By Record EMPT,OYEE EARNINGS RECORDS 284 12/1981- 4/1982 65 1973-1981 67 1978-197' 73 1976-197' 68 1974-197 66 1972-197 382 1972-197 UNEMPLOYMENT COMPENSATION 327 1981-198; PAY RATSES, VACATIONS UPDATES 372 12/1980- 7/1984 Sick Leave Reports 270 1982 SICK LEAVE, VACATION COMPENSATION REPORTS 270 7/1982- 12/1982 279 1983 PERSONNEL MEDICAL INSURANCE 395 1976-197' PACIFIC LIFE INSURANCE CO., CLAIMS 318 1977-197 CONTINENTAL, INSURANCE CO., CLAIMS 334 1978-198 /////////////////End of FOR DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT Presented, to City Council _ dad: Consent is hereby given to destroy the records /2Z enumerated above. COUNCIL FILE NO . ................................. _. Dirnian Head APPROVED: _........._. ..................................... D�ep.am/rn/ ,d-7 - By ............. .._.._.........._._------------__....._...__--- - DATE...........{.-�!....., T.7 ............ --------- Title-------- _--------------------------------------- ---.__---- smit to City Clerk in Dupiicote. Retain ilicate in Department. Dote --------------------------- ..................................... Reviewed for City Clerk Records Management Officer Transmit to City Attorney Tronsmit for City Clerk. Form RIMS 101 1/87 Honorable Council of the City of Azusa CITY OF AZUSA • Request for • AUTHORITY TO DESTROY OBSOLETE RECORDS YARD LOFT Date ----- The -------FINANCE DEPARTMENT------------------------------ -- -------------- oeoanmml authority to destroy the following departmental records: '87 NOV 25 P 1 :GU ...._................ respectfully requests File Coda Description of Record to Be Destroyed (include rorn No.) CRC Box Number Years Covere By Record TIME REPORTS 410 1984- 340 1983-1984 177 1983 277 1983 175 1982 176 1982 100 1981 93 1981 74 1980 75 1980- 71 1978-197 78 1977 77 1977-- 76 1975-197( BI -WEEKLY PAYROLL TIME DISTRIBUTION 348 1978 NUTRITION & TRANSPORTATION, Budgets, Audits. 24235 1982-198: Statements, etc. HRBank IM-140, NUTRITION & TRANSPORTATION, Fund Request 81 1/1981- 4/1982 CETA PROJECTS, Correspondence 354 1976-197' CETA SUBJECT FILE 414 1977-197£ 399 1974-197£ //////////////////End of Items//////////////// 396 1971-198' FOR DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT Presented to City Council Rec �gtme ed: eco Consent is hereby given to destroy the records ' enumerated above. COUNCIL FILE NO... ✓ — Dirnion Heat APPROVED: ..................._--- _.. ......... . _ Dna^.mrrm ay By ------------------- -----------------------------_._.....-------- �- 7 DATE .............'/�" .._._........ Title smit to City Clerk in Duplicate. Retain ilicote in Department. Dote ......................... ........... :...................... ....... Reviewed for City Clerk Records Management Officer Transmit to City Attorney Form RIMS 101 1/37 Trommit O City Clerk -13- ,: Honorable Council of the City of Azusa • CITY OF AZUSA • Request for AUTHORITY TO DESTROY OBSOLETE RECORDS YARD LOFT Date*F.._NO'.. 25 P 1 Q ------•..................... The ...•-•—..._FINANCE..EPAFiNT Oewremenl authority to destroy the following departmental records: respectfully requests File Code Description of Record to Be Destroyed (Include Form Ho.t CRC Bo Numberx Years Covere By Record MULTIPLE RECORDSAPER BOX: Blue Cross Medica Insurance Billings 405 1/1974- 6/1977 - 12/1976 - Ross Loos Medical Insurance Billings g 405 2/197-7 1976-1977 Phoenix Mutaul Insurance Billings g 405 11/1975- 1/1975-6/1977-2/7975-6/19Great 6/1977- 2/7975- GreatWestern S/L Employees Deposits & 405 6/1977 1979-1983 Withdrawals Payroll Deductions, FCU 371 405 1980-1981 7/1976 - Payroll Deductions, A. I. D. 405. 6/1977- 7/1976- LibraryPa yroll Reimbursement 405 12/1976 1/1972, - Blue Cross A Agreement Correspondence 405 1/1977 1/1974- Pacific Standard Life Insurance Billings g 405 7/1977— 7/1977 1/1977 - Ross Loos Medical Insurance Billings g 432 12/1977 7/1974- 6/1976- 2/1974- 12/1975 (cont'd) )P. DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT Prc"nted, to City Ccuncil Consent is herebv given to destroy the eccords - .. ....._..... _.................. ......................... ... enumerated above. COUNCIL FILE NO .................................. Di,.. Head 0iddHead ..... .- --- ._.......... .............. .......... .... eeeddBy ............... .... _............................................. C:ATE .............. .%/Q..7. ..................... . — Title ........ ........................ ............:................ . s:,,t eo City Clerk in Dupiicefe. Rctoin Ac-te in Department Date ....................... vie ed for City Clerk ' -ccr.is Menagemer.t Officer. I ronsmet to (Lily Lierk. 1�orin RTT,7S tnt 1/rto —14— ? • CITY OF AZUSA • Request for AUTHORITY TO DESTROY OBSOLETE RECORDS YARD LOFT Date ...... k-,norable Council of the City of Azusa FINANCE.. DEPAF�1`tl'_.......---. The ....... Department authority to destroy the following departmental records: •87 NL't': 25 P 1 :oil respectfully requests File Code - Description of Record to Be Destroyed nnebde Form No.) CRC Box Number Years Covert - By Record MULTIPLE RECORDS TYPES PER BOX: -- Ross Loos Medical Premium Billings 432 1/19975 Mutual Benefit Life Insurance Billings 432 12119775- Payroll Deductions, A. I. D. 432 7/1974- 5/1976 -- Blue Cross Insurance Billings 432 7/1974- /1974- 6/1976-. 6/1976- Pacific Standard Insurance Billings Pacific 432' 1219975 Payroll Deduction, City Employee's Assn 432 5/1976 Sick Leave Used 432 1974 LIFE & HEALTH INSURANCE REPORTS 2481,280 1982 0: CPARTMENTAL USE: le��ed: _.._....._.___ ............................. _� _ Dl •glen Head \? ROVED: - '/`...........1.-.._._......... �.. E ................. smrt ;o City Clerk in Duplicate. Retain siesta in Deportment. . Rc IwLd for City Clerk CITY ATTORNEY'S CONSENT Consent is hereby given to destroy the records enumerated above. Mc ageme t Officer. II T, :nsmil to City Attorney Transmit to City C _.. -15- Frm� RTTdS lnl 1/R7 COUNCIL FILE NO .................................. ,� • CITY OF AZUSA • n9g Request for AUTHORITY TO DESTROY OBSOLETE RECORDS YARD LOFT Date ............. Honorable Council of the City of Azusa The --- ----------- FINANCE-_DEPARTMENT----------- Drpanrr(nl authority to destroy the following departmental records: '87 NOV 25 P 1 :OO _______________________ respectfully requests File Coda Description of Record to Be Destroyed (include Form No.) CRC Box Number Years Covera By Record MULTIPLE RECORDS TYPES PER BOX: Ross Loos Medical Premium Billings 432 1/1975- 11/1975 Mutual Benefit Life Insurance Billings 432 3/1975- 1.2/1976 Payroll Deductions, A. I. D. 432 7/1974- 5/1976- Blue Cross Insurance Billings 432 7/1974- 6/1976 - Pacific Standard Insurance Billings 432' 7/1975- 12/1975 Payroll Deduction, City Employee's Ass'n 432 7/1974- 5/1976 Sick Leave Used 432 1974 LIFE & HEALTH INSURANCE REPORTS 248,280 1982 FOR DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT Presented _to City Council _- ZmenilConsent is hereby given to destroy the records enumerated above. COUNCIL FILE NO . ................................. �.—..._____....._.._......... ............... ......__. Division NaE APPROVED: ve DATE............ .la,r .... ------ -------- ---_--- -- Title ........ _---------- .------------------ ......:........... ... smit to City Clerk in Dupiicete. Retain ilimte in Department Date.........._................__....._.._.......:___._....... Reviewed for City Clerk Records Management Officer 11 11 Tronsmit to City Attorney Transmit to City Clerk Form RIMS 101 1/87 -16 t.. Honorable Council • CITY OF AZUSA • Request for AUTHORITY TO DESTROY OBSOLETE RECORDS YARD LOFT Date ----- of the City of Azusa The — FINA---NCE DEPA—RTMENT -- -- --------- --------- - Dfpd,tmEnt authority to destroy the following departmental records: File Code Description of Record to Be Destroyed (include corm No.) '87 NOV 25 P t :6u respectfully requests CRC BoaI Years Covert Number By Record CANCELLED CHECKS - WELLS FARGO Vendors 150 181 42 No July 182 182 13 358 59 12 Vendor Check Printout I 191 Refund Checks, Light & Water 1 160 Consumer Service Refund 1 237 Consumer Deposits 164 222 (cont'd) 183 FOR DEPARTh1ENTAL USE: /Recamm nded: .6.:", _.__----- _............._........____.__...------______-- Divi,,n Head APPROVED: _...._ ..__..... _. _.0 ............... ........................... ary,- /� y `f DATE.............. SJ.....1--.-----------.------ smit to City Clerk in Dupiiccte. Retoin ilicote in Department. Reviewed for City Clerk Records Management Officer Tronsmit to City Attorney Form RIMS 101 1/87 CITY ATTORNEY'S CONSENT Consent is hereby given to destroy the records enumeroted above. By . Title Date Transmit to -Citi—Clerk. -17_ Presented to City Council __ COUNCIL FILE NO �y - • CITY OF AZUSA . Request for AUTHORITY TO DESTROY OBSOLETE RECORDS ionorable Council of the City of Azusa The FINANCE DEPARTMENT — ------en ' DrpdrlmMl authority to destroy the following departmental records: Date--•----------- -------- ------ '87 NOIF 25 P 1 :00 respectfully requests 1'lle CRC Box Years Covere 7� Description of Record to Be Destroyed (Include corm No.) Number By Record Code CANCELLED CHECKS - WELLS FARGO General Fund Account 329 7/75-6/197 CHECK COPIES - WELLS FARGO 109 1975-1976 EXPENDITURES - DUPLICATE WARRANTS 145 7/76-6/197 CANCELLED CHECKS - General Tel 58 1978-1979 - General Ter Light & Water 194 1981-1982 MANUAL 6 CANCELLED CHECKS 282 12/1981 349 1980-1981 279 1/80-5/19E //////End of FOI DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT Presented, to Gty Council _ _ Rec/*n7.9nded: ' j � Consent is hereby given to destroy the records �/ `� enumerated above. COUNCIL FILE NO .................................. ........ _..... ......... ......................... —. ✓...�— ..... soon Head AP�•P.OVED: _ .. ..... ......................... ................. Title ........ . .................................................... - -- smit to City Clerk in Duplicate. Retain ,i,nte in Department. Dote................................................................ Tv.,ewed for City Clerk Ge:n.ds management Officer, Trnnsmil to City Attorney - Transmit to City Clerk. Form RIMS 101 1/87 7 Ll {�"" • CITY OF AZUSA • Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Wf a NP --2-5----P—}-V----------------- Honorable Council of the City of Azusa FINANCE DEPARTMENT t The --------------------------------- - -----Treasurer--S-.9fface)-- ................. ------ ----- respectfully requests ' Department authority to destroy the following departmental records: File Z= Boa Years Covere Code Description of Record to Be Destroyed uncmce corm xo. Number By Record City Council Resolutions 208 No Resolution Numbers Title ........ . ...................... .------------ :-------------- .. City Council Resolutions 209 With Resolution Numbers Reviewed for City Clerk BANKING BANK OF AMERICA Bank Statements- General Account 210 Bank Statements 210 Correspondence 210 Interest income 210 LLOYD'S BANK Bank Statements, Checking Acct 210 FIRST NATIONAL BANK OF AZUSA Correspondence 210 FOR DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT Rec�p+mepded: /� � Consent is hereby given to destroy the records enumerated above. I—Diri,ien N<aA APPROVED: n _.. _ /4;T; DATE.----------- ._....................... Title ........ . ...................... .------------ :-------------- .. smit to City Clerk in Duplicate. Retain ilicate in Department. Dote ...................................' Reviewed for City Clerk Records Management Officer Transmit to City Attorney Transmit to City Clerk. - resented to City Council COUNCIL FILE NO...... ................._......... • CITY OF AZUSA • Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Date................. --------- --------------- Honorable Council r87 - ND' 25 Pt :01 of the City of Azusa The-_FINANCr__DESA$ lyT---------- 4Treasuret.a-Ilffice)-_...- .......................... respectfully requests ------.. res Y Deoanment . authority to destroy the following departmental records: File XRX Box Years Covere Code Description of Record to Be Destroyed Ila�uoe ro,m No.) Number By Record FIRST. WESTERN BANK Bank Statements & Correspondence 210 1/31/72- 8/30/74 Correspondence 210 9/15/64- 10/10/69 Cancelled Repo Agreement 210 2/2/73- 4/11/73 Repurchase Agreement 210 x/31/74- 6/20/74 SECURITY PACIFIC BANK Redevelopment Statements & Correspondence 210 5/30/80- 8/26/82 WELLS FARGO Interest Income 210 2/26/71- --------- - 10/16/71 Stop Payments - All Banks 210 4/28/61- 1/26/74 Deposits (Duplicates) 210 12/29/71 - Emergency Employment Agency 6/6/73 Transfer of Funds 210 6/15/72- 2/19/82 State Fund Transfer 210 6/1/72 - Schedule of Payments ll/z6/74 FOR DEPARTMENTAL USE: Rec a/g+me ed: C Dirhion Noe APPROVED: DATE................'/�'..40 .1 ------ ------- .-------- smit to City Clerk in Dupiiccte. Retain �licote in Department. Reviewed for City Clerk CITY ATTORNEY'S CONSENT Consent is hereby given to destroy the records enumerated above. By............. —.... _------------------------------- ---- ------- Title Date................................. R!cords Management Officer 11 T,onsmit to City Attorney Transmit to City - 2 - resented ,to City Council COUNCIL FILE NO. ......... ....................... 0 • CITY OF AZUSAIG v 'v^ Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Date ---_, ---- -. Honorable Council i W r pl 'Ot of the City of Azusa The .----- FINANCE DE_ P_ A_ P_,TMENT __- --- - ---(Tree-surer' s--Office)--..---. 0.... tm[nt authority to destroy the following departmental records: File Code Description of Record to Be Destroyed (include corm No.) 3�n`. respectfully requests 30M Box Years Coverr Number I By Record Correspondence 210 5/25/72- 6/4/79 11/26/71- 2/11/77 Anticipation - Bureau of Census 210 7/20/73- 12/15/76 911 Street Improvement Bonds Arlene Company Correspondence 210 1/23/56- 1/22/62 Maxfield & Company Correspondence 210 12/8/72- 1/28/77 Merriweather Investment Company nm. Xeai Correspondence 210 1/21/55- 9/13/65 Miller, Jessie & John G. Correspondence 210 1/17/59- 1/6/69 Rickenbacker, Mrs. A. , Correspondence 210 1/10/59 - Correspondence 1/3/69 Thffson, Elsie B. CorresDondence 210 9�9�5f9,- FOR DEPARTMENTAL USE: Recommended: nm. Xeai APPROVED: DATE............_.._'J-�..............----- smR to City Clerk in Duphccte. Retain sficote in Department. Reviewed for City Clerk R -cords Management Officer Transmit to City Attorney CITY ATTORNEY'S CONSENT Consent is hereby given to destroy the records enumerated above. Title Dote Tronsmir to City i - 3 - 2esented .to Clty Council COUNCIL FILE NO. ......... _...................... • CITY OF AZUSA • Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Date Honorable Council of the City of Azusa The --.------_111faNCE.MPART:IENT---- authority to destroy the following departmental '87 NO"' 25 P 1 :01 respectfully requests File Description of Record to Be Destroyed (include Form No )[ Boa (dumber Years Covere By Record Code Azusa, City Employee's F. C. U. Report of Operations 210 12/31/71- 9/30/76 County of Los Angeles, Dep't Auditor -Controller Annual Report of Transactions 210 2/17/71 Library Sick Leave 210 3/31/72- 9/30/76 Light & Water Dept Monthly Receipts of Cash Deposited by Dir. Finance 210 11/71 11/76 Purchase Orders 210 3/12/57- 4/20/79 Realty Tax Service Company Servicing of Bonds 210 10/19/55 Revenue Sharing 210 3/23/73- 4/6/73 Utilities Consumer Account 210 2/1/72 - Monthly Statements 1/30/78 Veterans Administration 210 6/16/56 - Correspondence 12/19/61 FOR DEPARTMENTAL USE: CITY ATTORNEY'S CONSENT resented .to City Council Rr ammended: //F - Consent is hereby given to destroy the records Ll/. enumerated above. COUNCIL FILE NO. _......._...................... �._...._._.._._._...--..... .............. ........__.. sma Head APPROVED: -- ""ent d By ............. _.... _................ _........–............_... DATE ._......... "t-..... ..... ..... ---........... ... — Title ... ..... ...................................:................ Smit to City Clerk in Dupiicete. Retain ilicote in Department. Date................................................................ Reviewed for City Clerk Records Management Officer. to City Attorney Transmit to City Clerk - 4 - • CITY OF AZUSA • Request for AUTHORITY TO DESTROY OBSOLETE RECORDS ---- Honorable Council of the City of Azusa FIANCE DEPARTME�*fTreasurer's-OfficE) The -------- -------------------------------------------- .. - - - DemMent authority to destroy the following departmental records: File Code -Description of Record to Be Destroyed uncmae corm NoA Administration respectfully requests X$X BoxI Years Covere Number By Record Memos to Department Heads 211 9/22/66- n '4 8/11/64 Budgets, Preliminary, Departmental 211 1966-1972 City Council Agendae 211 5/19/80- 1/4/83 Minutes 211 1/10/66- 1/3/84 Resolutions 211 10/19/64- 6/7/71 Civil Defense Ordinance, 211 2/7/66 Fixing Tax Rates 211 8/14/64 & 8/8/69 Zone Variance 211 10/14/68 FOR DEPARTMENTAL USE: Recommended: n '4 Divi{ion Need APPROVED: > n DATE................/.H!./-A.s/------- smit to City Clerk in Dupiiccte. Retain ilicate in Department. Reviewed for City Clerk Records Management Officer. Transmit to City Attorney CITY ATTORNEY'S CONSENT Consent is hereby given to destroy the records enumerated above. By Title........ . .................................................... Dote Transmit to City Clerk - 5 - resented tc Gty Council COUNCIL FILE NO ..................................