HomeMy WebLinkAboutResolution No. 85550 0
RESOLUTION NO. 8555
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
RECLASSIFYING CERTAIN POSITIONS AND AMENDING RESOLUTION
8455 REGARDING THE EXECUTIVE AND MIDDLE MANAGEMENT
WHEREAS, it has been determined necessary to reorganize
the organizational structure of the City in order to maximize
efficiency and assure attainment of goals;
WHEREAS, as part of said reorganization, certain
positions identified herein must be reclassified to effectuate
the reorganization and to more appropriately reflect the duties
currently performed by the incumbents;
WHEREAS, the City Council has determined that the public
interest, convenience and necessity require the reorganization
and the reclassification of such positions
NOW, THEREFORE, BE IT RESOLVED, by the City Council of
the City of Azusa as follows:
SECTION 1. In accordance with the Personnel Rules,
Section 3.8, the following positions shall be reclassified with
appropriate title changes, where indicated, as identified below.
The position of Assistant Director of Engineering and
Public Works, presently a middle management position,
shall be reclassified to the position of Director of
Public Works, and shall be included as an executive
management position.
The position of Deputy City Engineer shall be
reclassified upward to a middle management position
with no change in title.
The position of Business License Officer shall be
reclassified upward to a middle management position
with no change in title.
The position of Senior Citizens Program Supervisor
shall be reclassified upward to a middle management
position with no change in title.
SECTION 2. Class specifications for all reclassified
positions shall be adopted in their entirety in accordance with
Exhibits A, B, C, and D, attached hereto and incorporated herein
by this reference.
SECTION 3. The monthly salaries for each of the
reclassified positions shall be established as follows:
Director of Public Works $4,068.13
Deputy City Engineer $3,700.00
Business License Officer $2,222.39
Senior Citizens Program Supervisor $2,793.90
Additional benefits for each of these positions shall
be granted in accordance with those presently granted for either
the City's middle management or the executive management employee
group.
SECTION 4. All incumbents in the reclassified
positions as identified above shall retain employment in their
respective reclassified positions.
SECTION 5. A new classification of Assistant City
Librarian shall be established and made a part of middle
management. The class specifications for this position shall be
adopted in its entirety in accordance with Exhibit E, attached
hereto and incorporated herein by this reference. The salary for
this classification shall be $3,422 per month.
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SECTION 6. All prior resolution and parts of
resolutions in conflict with this Resolution are hereby rescinded.
SECTION 7. All modifications, additions, and changes
to the City's classification plan as set forth above shall become
effective December 19, 1988.
ADOPTED AND APPROVED THIS 19th day of December, 1988.
G9
A�
MAYOR
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the City Council of the City of Azusa at a regular
meeting thereof on the 19th day of December, 1988, by the following
vote of Council:
AYES: COUNCILMEMBERS: AVILA, STEMRICH, NARANJO, LATTA, MOSES
NOES: COUNCILMEMBERS: NONE
NONE
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Date adopted:
CITY OF AZUSA
DIRECTOR OF PUBLIC WORKS
(Exhibit A)
Under general direction of the City Administrator, the Director
of Public Works plans, organizes, directs and evaluates all
programs and activities relating to Public Works functions and
field maintenance operations within the Public Works Department;
advises the City Council and administrative officials on Public
Works matters, and assumes and performs related duties as
required.
SUPERVISION RECEIVED AND EXERCISED
The Director of Public Works reports to the City Administrator,
and directs the operation of the Public Works Department, which
includes these functions: construction management and
inspection, building repair and cleaning, street and sewer repair
and maintenance, street sweeping, street painting and traffic
signs, and equipment/vehicle maintenance and repair.
EXAMPLES OF DUTIES
Directs and coordinates all Public Works operations in the City.
Advises on major engineering work in progress whether performed
by City forces or private contractors.
Plans long range projects and provides overall direction to the
inspection of Public Works projects, the maintenance and
construction of streets, sidewalks, and drainage structures.
Assists in the preparation of and reviews plans, specifications,
estimates, and contracts for major projects of Public Works,
street construction and municipal structures.
Administers and monitors City maintenance contracts.
Advises other Municipal Officials on Public Works proposals.
Directs and conducts studies and prepares reports on proposed
improvements, maintenance, or changes in Public Works.
Directs the keeping of accurate records, maps, field notes, and
memoranda.
Directs and performs research in regard to equipment and
operations employed in Public Works.
Advises on the acceptance of bids and the ordering of supplies
and equipment.
Page 1 of 3
CITY OF AZUSA,�IRECTOR OF PUBLIC WORKS (continued)
Prepares and coordinates departmental budget estimates.
Reviews divisional operations schedules with regard to budget
balances.
Prepares reports on the progress or completion of Public Works or
maintenance.
Represents the department at meetings, conferences and
conventions.
Trains and evaluates subordinate personnel; authorizes and or
recommends the selection, promotion, training and discipline of
division employees.
Investigates and resolves the more difficult complaints from the
public.
QUALIFICATIONS
Knowledge of:
Materials, methods, practices and equipment used in street,
grounds, vehicle, building, storm drain system, maintenance,
construction and repair activities.
Types and level of maintenance and repair activities
generally performed in a Public Works field division
maintenance program.
Occupational hazards and standard safety precautions
necessary in the work.
Geography of the City, including the location of streets and
drainage facilities.
Practical elements of civil engineering as they relate to
street and drainage maintenance and repair.
Principles of organization,
personnel management.
Ability to:
administration, budget and
Plan, organize and implement a comprehensive program of
Public Works construction, maintenance and repair work for
street, drain, grounds and building facilities.
Conduct studies, prepare comprehensive reports and determine
cost effective ways for constructing and maintaining street
and drainage, grounds and building facilities.
Communicate clearly and concisely, orally and in writing.
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CITY OF AZUSA,9IRECTOR OF PUBLIC WORKS (c ntinued)
Supervise, train, and evaluate subordinates.
Experience and Education:
Any combination equivalent to experience and education that
could likely provide the required knowledge and abilities
would be qualifying. A typical way to obtain the knowledge
and abilities would be:
Experience:
Five years of supervisory experience in street
maintenance and drainage systems repair, equipment,
grounds and building construction.
Education:
Equivalent to completion of a Bachelor's Degree in
business administration or closely related field,
supplemented with specialized training in civil
engineering and construction related subjects.
Licenses:
State of California Department of Food and Agriculture
Qualified Applicator Certificate, Category B.
Posession of a valid California Class 3 Driver's License.
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date adopted:
CITY OF AZUSA
DEPUTY CITY ENGINEER
(Exhibit B)
Under administrative direction of the Director of Community
Development, organizes, supervises, and participates in the
conduct of the engineering division including planning, design,
and investigation activities.
DISTINGUISHING CHARACTERISTICS
Performs top level office and field engineering. Involves the
supervision of subordinate engineering personnel and functions as
the City's primary engineer. Requires the exercise of
independent judgment and initiative in scheduling, assigning,
coordinating and review of work, and may perform the most complex
engineering tasks.
SUPERVISION RECEIVED AND EXERCISED
Administrative direction is received by the Director of Community
Development.
This position is responsible for direct supervision over
subordinate engineering personnel.
EXAMPLE OF DUTIES - Duties may include, but are not limited to
the following:
Assigns, supervises, reviews, and evaluates the work of all
subordinate engineering personnel.
Planning and supervising municipal engineering activities including
all phases of design, surveying, plan checking and inspection.
Planning and reviewing transportation and traffic problems which
require engineering solutions and recommendations.
Assisting and advising the Department's technical and professional
staff on problems related to the design and construction of public
works systems.
Preparing and reviewing engineering reports, budget estimates and
proposed ordinances.
Reviewing and signing plans for public works improvements and other
projects.
Develop comprehensive recommendations for management use.
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CITY OF AZUSA,�EPUTY CITY ENGINEER (continued)
Assist in the supervision and participate in the preparation of
the capital improvement budget, and the development of capital
improvement plans.
Assist in the supervision the construction management and
contract administration of capital improvement projects and
preparing plans and specifications for bidding various city
projects.
Assist in evaluating and recommending professional engineering
consultants and contracts.
Supervise and participate in the design and preparation of plans,
specifications and cost estimates for public works projects
including pumping stations, street, storm drain, water and sewer
line, traffic signals, traffic control devices, street lighting
systems, and related projects; research project design
requirements; perform complex calculations and make estimates of
time and material costs.
Supervise the preparation and review of legal descriptions and
drawing of maps for annexations, easements, leases, and property
acquisitions by the City.
Review of tract and parcel maps.
Assist in preparing the division budget and in coordinating
engineering activities with other divisions and City departments
and with outside agencies.
Act as technical advisor to the Director of Public Works, the
Director of Community Development, and City Administrator on
engineering, traffic, and capital improvement matters.
Perform related duties as assigned.
QUALIFICATIONS
Rnowledae of:
Principles and practices of engineering and administration
as applied to the design and construction of public works
facilities and technical inspection services.
Principles and practices of personnel supervision and
management.
City engineering policies, procedures and applicable laws;
sources of funding for capital improvements; county, state
and Federal procedures; assessment districts.
Engineering principles of hydraulics, standard water and
sewer construction, and knowledge of materials, methods and
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CITY OF AZUSA,�EPOTY CITY ENGINEER (continued)
techniques used in the construction of public works and
utilities projects.
The provisions of the State Subdivision Map Act and Streets
and Highway Code.
Street and sidewalk maintenance, flood control, traffic
engineering, surveying and plan review.
Recent developments, current literature and sources of
information in engineering and public works.
Ability to:
Effectively supervise and plan the activities of the
engineering division in a manner conducive to full
performance and high morale.
Supervise, train and help evaluate subordinates.
Review and check complex engineering designs, computations,
plans and studies.
Communicate clearly and concisely, orally and in writing.
Schedule and program work on a long term basis.
Experience and Education:
Any combination of experience and education that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Experience:
Five years professional civil engineering experience
preferably with a municipality, including water
engineering/planning and construction experience, as well as
experience in supervising the work of others.
Education:
Equivalent to a Bachelor's Degree from an accredited college
or university with major study in civil engineering.
License or Certificate
Registration as a civil engineer issued by the California
State Board of Registration for professional engineers.
Possession of a valid California Class 3 Driver's License.
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Date Adopted:
CITY OF AZUSA
BUSINESS LICENSE OFFICER
(Exhibit C)
Under limited supervision, directs, coordinates, and performs
work for the Business License Division in the processing and
recording of business license applications, licenses and fees,
and supervises clerical personnel.
SUPERVISION RECEIVED AND EXERCISED
Limited supervision is provided by the Finance Director, indirect
supervision may be provided by the Community Development Director
Provides direct supervision of subordinate clerical personnel.
EXAMPLES OF DUTIES - Duties may include, but are not limited to,
the following:
Enforce business license codes of the City.
Interpret applicable City codes to the public.
Develop and recommend changes in business license regulations and
procedures.
Draft ordinances, ballot issues, and resolutions as required.
Receive and process new business license applications with other
departments.
Conduct field inspections of businesses; determine if business
licenses are up-to-date and properly displayed.
Check transient businesses such as delivery vehicles, solicitors,
and contractors for proper business licenses.
Review assessment newspapers and other sources to identify
business activities that require compliance with City business
license codes.
Write reports, chronologies, and citation narratives; maintain
files and records.
File and follow-up claims for the City in small claims court;
process necessary documents to prosecute violators of Business
License Ordinance, consult with City Attorney; attend court
hearings as witness.
Receive and process key revenues and taxes including sales tax,
admission tax, bed tax, extraction tax, and franchise fees such
as cable TV, dumping and hazardous waste.
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CITY OF AZUSA119USINESS LICENSE OFFICER (continued)
Assist in performing other general and accounting clerical work.
Coordinate activities with other departments and outside agencies.
Compile and analyze statistical data and other financial
information for reports; prepare routine statistical and
financial reports.
Schedule and attend hearings for persons denied permits to
operate certain businesses.
Direct, coordinate, schedule and control the work of the Business
License Division.
Assign, supervise, review and evaluate the work of all clerical
personnel in the Business License Division.
Perform related duties as assigned.
QUALIFICATIONS
Knowledge of:
Applicable Business License, Tax and related municipal codes
and ordinances.
Modern office practices and procedures.
Principles and practices of financial record keeping.
Personnel principles and supervision practices.
Ability to:
Keep financial and statistical records.
Respond to inquiries, complaints, and requests in a fair,
tactful and firm manner.
Work independently in the absence of supervision.
Interpret and apply the Business License Code in a fair and
efficient manner.
Communicate clearly and concisely, orally and in writing.
Maintain an effective and cooperative working relationship
on the job.
Understand and carry out oral and written instructions.
Establish and maintain effective working relations with
subordinates.
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CITY OF AZUSA,ItUSINESS LICENSE OFFICER (continued)
Experience and Education
Any combination of experience and education that would
likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and
abilities would be:
Experience:
Three years of increasingly responsible experience in
the maintenance of financial and other statistical
records, preferably related to the processing of
business licenses, taxes, and revenue and supervision of
personnel
Education:
Equivalent to completion of the twelfth grade,
supplemented by college level accounting or related
courses.
License or Certificate
Possession of a valid California Class 3 Driver's License.
Page 3 of 3
Date Adopted:
CITY OF AZUSA
SENIOR CITIZENS PROGRAM SUPERVISOR
(Exhibit D)
Under administrative direction of the Director of Community
Services and the Assistant Director of Community Services, plans,
organizes, supervises and evaluates the City's Senior Citizen
programs and the City's transportation program.
SUPERVISION RECEIVED AND EXERCISED
Administrative direction is provided by the Community Services
Director and the Assistant Director of Community Services.
Responsibilities include direct and indirect supervision of
subordinate staff, part-time workers and volunteers.
EXAMPLES OF DUTIES - Duties may include, but are not limited to,
the following:
Plan, promote, coordinate, implement and evaluate senior citizens
programs operated with Area Agency on Aging grant funds.
Supervise and coordinate the operation of a senior citizens
nutrition site.
Supervise and coordinate the City's fixed -route and demand -
response transportation program.
Gather information from and coordinate activities with the grant
funding agencies and other senior citizens programs by attending
meetings and studying written information.
Coordinate the menu planning and USDA food ordering processes.
Explain and interpret senior citizen programs to community
agencies and organizations, health and welfare agencies and to
the general public.
Recruit, supervise and maintain direct liaison with volunteer
program staff to assure maximum satisfaction on the part of both
the programs and the volunteers.
Promote and publicize the program to the community and provide
information to the senior community on assistance programs.
Monitor and participate in negotiations for contract services and
grant funds.
Coordinate and schedule adult education classes, seminars, Health
Fair, social activities, fund raisers and events.
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CITY OF AZUSA,9ENIOR CITIZENS PROGRAM SUPWVISOR (continued)
Participate in the preparation of applications for grant funding
of senior citizens programs.
Prepare and administer the program budget.
Establish and maintain adequate records and methods for
systematic reporting of statistical data; prepare and maintain a
variety of records and reports, including financial and
statistical reports to funding agencies.
EXAMPLES OF DUTIES
Represent the City in the community and at professional meetings
as required.
Supervise, train and evaluate subordinates.
Perform related duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of administration, organization,
and personnel management.
Transportation management and operational concerns of the
program.
Procedures for implementing a variety of recreational
activities and programs through community participation.
Program content for specialized senior citizens activities.
Personnel management principles, practices, and techniques
including methods for employee selection, supervision,
evaluation, and training.
Recreational, cultural, and social needs of the senior
citizen community in Azusa.
Fiscal management principles.
Ability to:
Coordinate, organize, and implement nutrition,
transportation, recreation and leisure time activities for
senior citizens.
Prepare and distribute publicity concerning new or on going
program offerings.
Select, train, supervise, and evaluate part-time employees
and volunteers.
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CITY OF AZUSA,'9ENIOR CITIZENS PROGRAM SUPRVISOR (continued)
Understand senior citizen community needs in a variety of
social service areas and design and evaluate activities
according to those needs.
Identify methods to maximize service effectiveness and
efficiency.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with
those contacted in the course of work.
Properly interpret and make decisions in accordance with
laws, rules, and regulations.
Supervise, train, and evaluate subordinates.
Experience and Education
To qualify for this classification, an individual must
possess any combination of experience and education that
would likely produce the required knowledge and abilities.
A typical combination is:
Experience:
Three years of progressively responsible experience
working in a program serving senior citizens including
at least two years coordinating the activities of paid
or volunteer staff.
Education:
Equivalent to a Bachelor's degree with major coursework
in social sciences, gerontology, or sociology.
License or Certificates:
Possession of a valid California Class 3 Driver's License.
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Date adopted:
CITY OF AZUSA
ASSISTANT CITY LIBRARIAN
(Exhibit E)
Under the administrative direction of the City Librarian, assists
with the administration, organization and activities of the City
Library; and assumes and performs related duties as required.
SUPERVISION RECEIVED AND EXERCISED
Administrative direction is provided by the City Librarian.
Responsibilities include direct and indirect supervision of
subordinate staff.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
Participate in the development of goals, objectives, policies
and standards for the Library.
Assist in organization and supervision of, and participates in
inventory of library books and materials.
Participate in the preparation and administration of the
departmental budget; maintain accounts, balances and records of
expenditure.
In the absence of the City Librarian, represent the City and
Library in the community and at professional meetings as
required.
Charges and discharges library materials.
Select, supervise, train, and evaluate assigned staff.
Assist patrons regarding library policies, procedures and
directional information; conducts research of library materials
in response to reference questions.
Develop plans for the efficient and economical use of labor,
equipment, and materials.
Perform and supervise necessary technical works related to
classifying and cataloging library books and materials.
Perform related duties as assigned.
Page 1 of 2
CITY OF AZUSA, ASSISTANT CITY LIBRARIAN
QUALIFICATIONS
Knowledge of:
Modern library organization, objectives, services and their
application.
Library classification, circulation, distribution,
cataloging, and reference techniques and practices.
Principles and practices of organization, administration,
budgeting, and personnel management.
Ability to:
Direct and coordinate the activities of the library in the
absence of the City Librarian.
Schedule and program work on a long-term and short-term basis.
Communicate clearly and concisely, orally and in writing.
Select, supervise, train and evaluate subordinates.
Education and Experience
Any combination of experience and education that would
likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and
abilities would be:
Experience:
Three years of increasingly responsible experience in a
professional librarian's position, including one year in
a supervisory position.
Education:
Graduation from an accredited college or university.
A graduate degree in library science may be used to
substitute for one year of experience.
License or Certificates
Possession of a valid California Class 3 Driver's License.
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