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HomeMy WebLinkAboutResolution No. 8760E RESOLUTION NO. 8760 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA REGARDING THE CLASSIFIED EXECUTIVE AND MIDDLE MANAGEMENT EMPLOYEES THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. Whereas, Management employees of the City meet -and -confer process; and the Executive and Middle of Azusa are not covered by a SECTION 2. Whereas, it is appropriate at this time to make an adjustment in compensation due to the increases in the cost -of -living and benefits for all City employees; and SECTION 3. Whereas, representatives of those employees covered by a meet -and -confer process with respect to wages, benefits, compensation and terms and conditions of employment have completed their meet -and -confer process, SECTION 4. Now, therefore, be it resolved that the City Council of the City of Azusa does hereby grant salary and compensation benefits to Classified Executive and Middle Management employees of the City of Azusa as indicated in Exhibits "A", and "B", attached hereto. SECTION 5. The City Clerk shall certify to the adoption of this resolution. ADOPTED AND APPROVED this 20th day of November, 1989. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Azusa at a regular meeting thereof held on the 20th day of November, 1989. AYES: COUNCILMEMBERS: AVILA, STEMRICH, NARANJO, LATTA, MOSES NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS; NONE // ����^ CITY CLER �� CITY OF AZUSA EXECUTIVE AND MIDDLE MANAGEMENT BENEFITS AND 0 • T A B L E O F C O N T E N T S 1. SALARY.....................................................1 2. CAR ALLOWANCE..............................................1 3. LIFE INSURANCE............................................2 3.A. Executive Management..................................2 3.B. Middle Management.....................................2 4. RETIREMENT.................................................2 5. CAFETERIA BENEFIT PLAN(CBP)...............................3 S.A. Eligibility...........................................3 S.B. Amount..............................................3 S.C. Termination...........................................3 6. EMPLOYEE ASSISTANCE PLAN...................................3 7. HOLIDAYS... ... .....................................4 7.A. Designated Holidays...................................4 7.B. Floating Holidays.....................................4 8. VACATION.. ..• ....... •...................................4 B.A. Required Usage and Carryover ..........................4 B.B. Cash -In Policy........................................4 B.C. Accrual...............................................5 9. ADMINISTRATIVE LEAVE.......................................5 9.A. Executive Management..................................5 9.B. Middle Management.....................................5 9.C. Police Lieutenants....................................5 10. WORK WEER AND TIMEKEEPING INTERVAL .........................6 10.A. Work Week..........................................6 10.B. Timekeeping Interval.................................6 11. OVERTIME/COMPENSATORY TIME.................................6 12. SICK LEAVE ................................................. .......................................6 12.A. One -Fourth Conversion................................7 12.B. One -Third Conversion .. .............................7 12.C. Employees hired prior to December 31, 1985...........7 12.D. Conversion Deadline..................................8 13. BEREAVEMENT LEAVE..........................................8 14. EDUCATION INCENTIVE........................................8 15. TUITION REIMBURSEMENT......................................9 i Ll 16. LICENSE RENEWAL............................................9 17. DAMAGE TO PERSONAL EFFECTS.................................9 18. DIFFERENTIAL PAY PERCENTAGES...............................9 19. INDUSTRIAL LEAVE..........................................10 20. MAINTENANCE OF EXISTING BENEFITS ..........................11 ii 0 • CITY OF AZUSA EXECUTIVE AND MIDDLE MANAGEMENT BENEFITS & COMPENSATION NOVEMBER 20, 1989 (Exhibit A) 1. SALARY The base monthly salary of each employee shall be increased according to the information contained in Exhibit "B" of this document. 2. CAR ALLOWANCE 2.A The City Administrator and all other Executive Management employees are eligible for a car allowance of two -hundred eighty-eight dollars ($288) per month. The City Administrator and the Chief of Police may opt, on an annual basis, to forfeit the car allowance in favor of the City providing and maintaining a suitable vehicle for the employee's use for City business and for transportation to and from his or her respective domicile. 2.B Employees occupying the following positions on June 30, 1988, and as long as they are employed in these classifications, respectively, shall receive the sum of one -hundred seventy-three dollars ($173) as monthly base pay, in addition to the amount listed on "Exhibit All, in lieu of a car allowance. This special compensation shall be eliminated when the employee for any reason permanently vacates his or her position, respectively: Assistant Director of Community Services Consumer Services Manager Human Resources Manager Police Captain Utilities Engineer 2.0 Employees occupying the following positions on June 30, 1988, and as long as they are employed in these classifications, respectively, shall receive the sum of one -hundred fifteen dollars ($115) as base pay, in addition to the amount listed on "Exhibit B", in lieu of a car allowance. This special compensation shall be eliminated when the employee for any reason permanently vacates his or her position, respectively: Water Utility Superintendent 1 0 i CITY OF AZUSA, EXECUTIVE/MIDDLE MANAGEMENT BENEFITS/COMPENSATION Employees occupying the above positions on June 30, 1988, and as long as they are employed in these classifications, respectively, shall have the use, for City business, of a suitable vehicle provided and maintained by the City. Such vehicles shall not be used for transportation to and from the employee's domicile unless approved in advance by the employee's department head or the City Administrator. The provision of this vehicle shall be eliminated when the employee for any reason permanently vacates his or her position, respectively. 2.D Middle Management employee occupying the following position on June 30, 1988, and as long as they are employed in this classification, respectively, shall have the use for City business and for transportation to and from his/her respective domiciles, of a suitable vehicle provided and maintained by the City. The provision of this vehicle shall be eliminated when the employee for any reason permanently vacates his or her position, respectively. Electric Operations Superintendent 2.E All of the above notwithstanding, City business trips of fifty (50) miles or more, round-trip, may be made in a City vehicle at City expense or may be claimed for mileage reimbursement if employee uses his or her own transportation, pursuant to the City's travel and meetings policy. 3. LIFE 3.A. Executive Management The City shall provide term life insurance equal to annual salary plus $50,000. 3.B. Middle Management The City shall provide term life insurance equal to one and one-half (1 1/2 ) times annual salary. 4. RETIREMENT The City shall continue its contract with the Public Employees' Retirement System (PERS) under the "2%p� @ 60 full formula" plan for non -safety employees; and "2% @ 50 full formula" plan for safety employees. E 0 CITY OF AZUSA, EXECUTIVE/MIDDLE 5. CAFETERIA BENEFIT PLAN (CBP) S.A. Eligibility 0 BENEFITS/COMPENSATION In order for an employee to be eligible for the CBP in any given month, he/she must be on payroll for fifteen days within that month. If an employee does not meet the qualifying work time, arrangements must be made with the Finance Department to reimburse the City for any benefits that have already been paid out on the employee's behalf for that month. The Finance Department will notify the employee if he/she has not worked sufficient days to qualify for the CBP. New employees will be eligible for the full CBP Plan applicable to their particular bargaining unit if they begin work prior to the 16th of the month. Employees whose date of hire is on the 16th or after will not be eligible for CBP. S.B. Amount The CBP shall be provided by the City for each Executive Management employee at the rate of four hundred thirty-one dollars ($431) per month; and for each Middle Management employee at the rate of four hundred and five dollars ($405) per month. This figure includes and replaces the safety employees' "Uniform Allowance." The employee will be permitted to use this plan and expend it for deductibles for medical insurance plans, actual cost of dental work or for the medical portion of car insurance; for contributions to a retirement plan other than Deferred Compensation; for bonifide expenses of education and/or training seminars and the like; or receive these funds as taxable income. This is an addition to the uses of this plan prior to June 28, 1987. S.C. Termination It is agreed that the City will not be responsible for payment of any insurance premium(s) on behalf of an employee following the month of termination. If an employee wishes to continue his or her benefits, advance payment for such premium(s) will be deducted from this plan for the employee, or if he or she is not eligible for this plan, then the deduction shall be made from the employee's final paycheck. 6. EMPLOYEE ASSISTANCE PLAN The City will continue to maintain the Employee Assistance Plan. 3 CITY OF AZUSA, EXECUTIVE/MIDDLE MANAGEMENT BENEFITS/COMPENSATION 7. HOLIDAYS 7.A. Designated Holidays The employee shall receive time off with pay for the following holidays but only if the employee is paid for the workday that precedes or follows the holiday: July 4 Independence Day September 4 Labor Day October 9 Columbus Day November 13 Veteran's Day November 23 Thanksgiving Day November 24 Day after Thanksgiving Day December 25 Christmas January 1 New Year's Day February 12 Lincoln's Birthday February 19 Washington's Birthday May 28 Memorial Day 7.B. Floating Holidays The employee is entitled to two floating holidays, including one in lieu of Martin Luther King, Jr., day. The employee will be entitled to two (2) additional floating holidays for the 1989-90 fiscal year only. All floating holidays shall be requested in advance from the appropriate administrative authority or department head. Enough employees shall remain at work during floating holidays so that the City's business may be conducted. Floating holidays shall accrue on July 1 and must be taken by the following June 30, or the hours will be forfeited. 8. VACATION B.A. Required Usage and Carryover Employee shall be required to use one half (1/2) of his/her annual vacation accrual yearly and shall be able to carry over one-half (1/2) of one year's vacation accrual from one year to the next, cumulatively, up to a maximum of fifty two (52) times the then -current pay period rate of vacation accrual. This maximum is waived, however, until June 30, 1990. At that time, if the employee's balance is at or above its minimum, no further vacation shall be accrued until the employee's balance drops below the minimum. S.S. Cash -In Policy Employees covered by this resolution may convert vacation time to cash with administrative approval. 4 0 • CITY OF AZUSAj EXECUTIVE/MIDDLE MANAGEMENT BENEFITS/COMPENSATION B.C. Accrual Vacation leave shall accrue as follows: Through the 5th year of employment ..... 15 days/year Through the 6th year of employment ..... 16 days/year Through the 7th year of employment ..... 17 days/year Through the 8th year of employment ..... 18 days/year Through the 9th year of employment ..... 19 days/year Through the 10th year of employment.... 20 days/year Through the lith year of employment.... 21 days/year Through the 12th year of employment.... 22 days/year Through the 13th year of employment.... 23 days/year Through the 14th year of employment.... 24 days/year Through the 15th year of employment.... 25 days/year Through the 16th year of employment.... 26 days/year 9. ADMINISTRATIVE LEAVE An Employee Leave Request must be approved by the appropriate department head prior to the use of administrative leave and such leave may not be carried over into the next fiscal year or cashed in if not used. Administrative leave shall be granted with due regard for the employee's wishes and the operational needs of the department. For the 1989-90 fiscal year only: Administrative Leave earned during the 1988-89 fiscal year but not used by June 30, 1989, may be carried over into the 1989-90 fiscal year. 9.A. Executive Management Executive Management employees shall receive nine (9) days per year of Administrative Leave beginning on July 1. Administrative leave will revert to eight (8) days per year after June 30, 1990. 9.B. Middle Management Mid -Management employees shall receive six (6) days per year of Administrative Leave beginning on July 1. Administrative leave will revert to five (5) days per year after June 30, 1990. 9.C. Police Lieutenants Individuals with the classification of Police Lieutenant have the option of receiving administrative leave or overtime pay/compensatory leave in accordance with City policy and the Federal Labor Standards Act (FLSA). (See Compensatory Leave) P 0 CITY OF AZUSA, EXECUTIVE/MIDDLE 10. WORK WEER AND TIMEKEEPING INTERVAL 10.A. Work Week 0 BENEFITS/COMPENSATION The regular work week for all employees covered by this agreement shall be forty (40) hours for a seven (7) day period beginning at 12:01 a.m. each Sunday and consists of five (5) days a week and eight (8) hours per day. Daily hours of work or shifts for employees within departments shall be assigned by the department head, as required to meet the needs of the department. 10.B. Timekeeping Interval In keeping with FLSA, the minimum timekeeping interval, except for Police Lieutenants, shall be one (1) eight (8) hour day. 11. OVERTIME/COMPENSATORY TIME The classification of Police Lieutenant shall not be exempt from the provisions of FLSA . The minimum timekeeping interval shall be fifteen (15) minutes. Periods of time of seven (7) minutes or less shall be rounded down and periods of time of eight (8) minutes or more shall be rounded up. Police Lieutenants shall be entitled to overtime pay or compensatory time off for all hours worked in excess of eight (8) hours in one work day or forty (40) hours within the employee's regular work week. For the purposes of this agreement, holiday pay, sick leave, and other compensated time off shall count for the hours. Overtime pay or compensatory time off for overtime shall be accumulated in no less than fifteen minutes per day increments. When an employee works less than fifteen minutes per day of overtime, the employee shall not receive compensatory time for such overtime. In order to be entitled to any compensation for overtime hours worked, such overtime work must have been authorized by the department head or the City Administrator. Accumulated compensatory time not taken off in the pay period in which it was earned, may be carried over to a maximum of two hundred forty (240) hours (160 hours worked at time -and -one-half would equal 240 hours) for miscellaneous employees; and 480 hours (320 hours worked at time -and -one-half would equal 480 hours) for sworn safety employees. 12. SICK LEAVE Beginning on the first payday on or after January 1, 1986, a yearly evaluation period for use of sick leave was established. At the end of this time period, the Finance Department will analyze and report to each employee the ri 0 • CITY OF AZUSA, EXECUTIVE/MIDDLE MANAGEMENT BENEFITS/COMPENSATION amount of sick leave earned, less the amount used, and the net accrued during the calendar year. 12.A. One -Fourth Conversion If the employee has used more than three, but not more than six days of sick leave, including time spent on personal business or bereavement, he or she would have the following options: (1) Carry over the accrual and add it to his or her sick leave balance. (2) Convert, only to the extent that his/her balance is more than zero at the beginning of the new year, one- fourth of the accrual to vacation or convert one- fourth to cash (but no combination of these two); unused, unconverted leave would then be added to the employee's sick leave balance. 12.8. One -Third Conversion If the employee has used no more than three days of sick leave, including time spent on personal business or bereavement, he or she would have the following options: (1) Carry over the accrual and add it to his or her sick leave balance. (2) Convert, only to the extent that his/her balance is more than zero at the beginning of the new year, one- third of the accrual to vacation or convert one-third of it to cash (but no combination of these two); unused or unconverted leave would then be added to the employee's sick leave balance. 12.C. Employees hired prior to December 31, 1985 Any employee who began his or her employment with the city on or before December 31, 1985, would be permitted to be "grandpersoned" in under the sick leave policy heretofore in effect, which is as follows: The employee may convert fifty percent (50%) of his or her accrued sick leave balance to cash upon death (if he or she has attained permanent status); disability retirement (if he or she has been employed by the city a minimum of five (5) years); or voluntary retirement (if he or she has been employed by the City a minimum of ten (10) years. The employee may convert fifty percent (50%) of his or her accrued sick leave balance to cash/for hours in excess of three hundred twenty (320) hours to a maximum payment of two hundred forty (240) hours. 7 0 • CITY OF AZUSA, EXECUTIVE/MIDDLE MANAGEMENT BENEFITS/COMPENSATION 12.D. Conversion Deadline A decision to convert sick leave according to the policy above shall be made by March 31. 13. BEREAVEMENT LEAVE An employee may be permitted to take up to five (5) days of bereavement leave in the event of the death of a member of his or her immediate family. "Immediate family" member is herewith defined as a mother, father, brother, sister, spouse, child, mother-in-law, father-in-law, grandparents, or relative living within the employee's household. Persons in loco parentis may also be considered under certain circumstances. Such leave shall not be charged against the employee's sick leave or vacation. In addition to bereavement leave, an employee may request up to two (2) days of sick leave in the event of the death of an immediate family member. Such leave shall be charged against the employee's accrued sick leave balance and shall be considered in calculating his or her ability to convert the balance. 14. EDUCATION INCENTIVE Any Executive and Middle Management employee, except Police, who possesses a master's degree from an accredited college or university in an academic subject appropriate to his/her job description, and not a simple membership in a professional organization,. shall receive one -hundred dollars ($100) per month as education incentive pay. Any Police Executive Management employee or Captain who possesses a master's degree from an accredited college or university in an academic subject appropriate to law enforcement administration, and not a simple membership in a professional organization, shall receive five percent (5%) per month of the top step of the salary range assigned to Police Sergeant in addition to his/her base salary as education incentive pay. Any Police Executive Management employee or Captain who, on or before June 30, 1988, was hired or promoted to a safety position covered by this Resolution who possesses a master's degree from an accredited college or university in an academic subject appropriate to law enforcement administration, and not a simple membership in a professional organization, shall receive five percent (5%) per month of his/her base salary in addition to his or her base salary as education incentive pay. This special compensation shall be eliminated when the employee for any reason permanently vacates his or her position. 0 0 CITY OF AZUSA, EXECUTIVE/MIDDLE MANAGEMENT BENEFITS/COMPENSATION Any Police Lieutenant who possesses a bachelor's degree from an accredited college or university in an academic subject appropriate to law enforcement administration, and not a simple membership in a professional organization, may receive five percent (5%) per month of the top step of the salary range assigned to Police Sergeant in addition to his/her base salary as education incentive pay, based on department and administrative approval. Any Police Lieutenant who was hired or promoted to his or her position on or before June 30, 1988 who possesses a bachelor's degree from an accredited college or university in an academic subject appropriate to his or her job classi-fication, and not a simple membership in a professional organization, shall receive five percent (5%) per month of his/her base salary salary as education incentive pay. This special compensation shall be eliminated when the employee for any reason permanently vacates his or her position. An employee shall be entitled to only one (1) increment of education incentive pay regardless of the number of qualifying degrees or certificates he or she possesses. 15. TUITION REIMBURSEMENT The Tuition Reimbursement program shall be two thousand dollars ($2,000) for each employee during the fiscal year. A Scholarship Committee will be established and appointed for the purpose of reviewing all requests for the use of this program. Additional criteria for this program will also be established by administrative memorandum. 16. LICENSE RENEWAL The City agrees to pay the cost of maintaining certifications and licenses that are necessary to maintain the minimum requirements for the licensee's job. 17. DAMAGE TO PERSONAL EFFECTS If, in the course of business, an Executive or Middle Management employee's personal clothing or effects are accidentally damaged or destroyed, the employee may submit a claim for reimbursement for up to one hundred dollars ($100). Executive Management employees will submit their claim to the City Administrator for his or her considera- tion. Middle Management employees will submit their claim to their department head for his or her recommendation to the City Administrator for his or her consideration. 18. DIFFERENTIAL PAY PERCENTAGES Any Executive Management employee, except the Director of Utilities, will have his or her salary established at a 9 CITY OF AZUSA, EXECUTIVE/MIDDLE MANAGEMENT BENEFITS/COMPENSATION monthly base salary which represents at least a thirty percent (30%) differential in comparison with the highest paid Middle Management employee in his or her department. The Director of Utilities will have a differential of at least twenty percent (20%) above the position of Electric Operations -Superintendent. 19. INDUSTRIAL LEAVE A regular employee who is temporarily or permanently incapacitated as a result of injury or illness determined to be compensable under the Workers' Compensation Act shall be granted industrial leave under the following terms and conditions: A. An employee granted industrial leave shall continue to be compensated at his regular rate of pay in lieu of temporary disability payments. B. Should it be determined that and employee's illness or injury did not arise in the course of the employee's employment with the City or that the employee is not temporarily or permanently incapacitated or disabled as a result of the injury or illness, then the employee's accrued or, if insufficient, future sick leave shall be charged to reimburse the City for any payments made to the employee pursuant to (A) above. C. An industrial leave of up to ninety (90) calendar days shall be authorized for each injury or illness determined to be compensable under the Workers' Compensation Act. Paid leave may be continued subject to review by the City Council at the end of such ninety (90) calendar day period to a maximum of one (1) calendar year. Supporting medical documentation must accompany such requests for leave and be submitted thirty (30) days prior to expiration date. D. Except as provided in (B) above, no employee shall have accrued sick leave deducted while on industrial leave. Vacation and sick leave shall accrue for an employee on industrial leave. E. Industrial leave shall expire when one of the following conditions occurs: (1) employee is able to return to work to his regular position. (2) The day before the employee is retired or sepa- rated for disability. The employee's "retirement date" shall be the first of the month after all of the following occur and are determined by the Public Employees' Retirement System: 10 0 0 CITY OF AZUSA, EXECUTIVE/MIDDLE MANAGEMENT BENEFITS/COMPENSATION (a) The employee's condition is determined to be permanent or of an extended duration. (b) The degree of disability precludes continued employment of the employee in his present position. (3) After fifty-two (52) weeks of industrial disabil- ity payments. F. Physicians may be assigned in compliance with the Health and Safety Code and the Workers' Compensation Laws of the State of California (Ref.: Section 4600 - Labor Code.) 20. MAINTENANCE OF EXISTING BENEFITS Any benefits, terms and conditions of employment applicable to Executive and Middle management employees by prior resolution, policies, or administrative guidelines and procedures not specifically enumerated or altered by this resolution and its exhibits is incorporated herein by reference. 11 0 • A Administrative Executive Management, 5 Middle Management, 5 Police Lieutenants, 5 Administrative Leave, 5 C Cafeteria Benefit Plan, 3 amount, 3 eligibility, 3 Termination of, 3 Car Allowance, 1 Compensatory Time, 6 Authorization, 6 Maximum allowed, 6 E Education Incentive, S F FLSA, 6 H Holidays, 4 designated, 4 floating, 4 L License Renewal, 9 Life Insurance, 2 O Overtime, 6 Authorization, 6 R Retirement, 2 S Salary, 1 Sick Leave, 6 Conversion Deadline, 8 Employees hired prior to Dec. 31, 1985, 7 one-fourth conversion, 7 one-third conversion, 7 V Vacation, 4 Accrual, 5 Carryover, 4 Cash -In Policy, 4 Required Usage, 4 1 0 • w Work Week and Timekeeping Interval, 6 0 CITY OF AZUSA EXECUTIVE MANAGEMENT AND MIDDLE MANAGEMENT SALARY SCHEDULE EFFECTIVE 7-1-89 (Exhibit B) EXECUTIVE MANAGEMENT MONTHLY SALARY Director of Public Works $4666.00 MIDDLE MANAGEMENT Electric Operations Superintendent $5185.11 Police Captain 4935.65 Utilities Engineer 4683.80 City Engineer 4498.00 Human Resources Manager 4311.55 Police Lieutenant 4293.61 Water Utility Superintendent 3937.23 Civil Engineering Associate 3831.08 Consumer Services Manager 3750.31 Asst Director of Community Services 3706.49 Community Improvement Manager 3660.00 Assistant City Librarian 3615.21 Accounting Services Supervisor 3604.59 Building Official 3486.34 Senior Planner 3438.79 Data Processing Superintendent 3032.12 Senior Citizens Program Supervisor 2951.66 Police Administrative Assistant 2913.44 Purchasing Officer 2880.97 Emergency Services Coordinator 2752.95 Assistant City Clerk 2406.84 Business License Officer 2347.87 SALARY SCHEDULE EFFECTIVE 11-20-89 EXECUTIVE MANAGEMENT MONTHLY SALARY City Administrator Chief of Police Director of Utilities Director of Community Development Director of Finance Director of Public Works Director of Community Services City Librarian Assistant City Administrator Page 1 of 2 $7226.06 6569.65 6260.11 5606.28 5238.53 4881.00 4845.34 4698.34 4367.20 0 0 CITY OF AZUSA, EXECUTIVE/MIDDLE MANAGEMENT SALARY SCHEDULE The following positions have been identified as possibly requiring salary adjustments to improve standing among surveyed cities: 1) Electric Operations Superintendent 2) Consumer Service Manager 3) Water Superintendent The City will conduct a comprehensive salary survey for these positions and engage in good faith negotiations to implement reasonable adjustments in compensation..FI B:MGMT89.IDX Page 2 of 2