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Home My WebLink AboutResolution No. 8849,or- 0 RESOLUTION NO $$49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE FINANCE DEPARTMENT THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. The Government Code of the State of California at Section 34090 authorizes the destruction of certain City records upon the written approval of the City Attorney and the adoption of a Resolution by the City Council authorizing such action. SECTION 2. The City Attorney has filed his written consent to the destruction of records, documents, instruments, books and papers described hereinafter. SECTION 3. The attached lists of City Finance records, documents, instruments, books or papers are no longer required and may be destroyed. SECTION 4. This Resolution shall become effective immediately. SECTION 5. The City Clerk shall certify to the adoption of this Resolution. ADOPTED AND APPROVED this 7th day of May, 1990. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Azusa at a regular meeting thereof, held on the 7th day of May, 1990, by the following vote of the Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: DANGLEIS, STEMRICH, NARANJO, ALEXANDER, MOSES NONE ABSENT: COUNCILMEMBERS: NONE APPROVED: & ',v - ' A, -'— PETER THORSON CITY ATTORNEY • i DESTRC90 • Page I of CITY OF AZUSA REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS • Date: MAY 1, 1990 HONORABLE COUNCIL OF THE 'CITY OF AZUSH • THE FINANCE DEPARTMENT • Respectfully requests authority to destroy the following departmental records: • I IFile I (Code I Description of Record to be Destroyed I_ I • 1 1 GARAGE WORK ORDERS I File Box. I I I MULTILITH WORK ORDERS • I I GARAGE WORK ORDERS I 1 1 1 GARAGE CHARGES I JAN -.JUNE 1986 I 013 I I I CASH RECEIPTS 1 1984-85 1 V28 I I I CASH RECEIPTS I MARCH -JUNE 1985 1 U29 1 I I CASH RECEIPTS 1 1984-85 1 V30 I I I CASH RECEIPTS 1 JULY 1.985 i I I CASH RECEIPTS I JULY 1985 1 V38 i 1 1 CASH RECEIPTS I AUGUST 1985 1 V39 1 I I CASH RECEIPTS I SEPTEMBER 1985 . I I CASH RECEIPTS 1 OCTOBER 1985 1 V41 1 I I CASH RECEIPTS 1 NOVEMBER 1985 1 V42 I I I CASH RECEIPTS DECEMBER 1985 1 • I I CASH RECEIPTS I JANUARY 1986 1 Q44 I 1 1 CASH RECEIPTS FEBRUARY 1986 1 V45 1 I I CASH RECEIPTS 1 MARCH 19B6 • I I CASH RECEIPTS I APRIL 1986 1 V47 I 1 I CASH RECEIPTS I MAY 1986 1 V48 I I I CASH RECEIPTS JUNE 1986 1 • I I CASH RECEIPTS 1 JULY 1986 1 U50 1 1 1 CASH RECEIPTS 1 AUGUST 1986 1 U51 I I I CASH RECEIPTS I SEPTEMBER 1986 • I I CASH RECEIPTS i OCTOBER 1986 1 053 1 1 1 PAYROLL - STANDARD LISTS 1 U54 1 I I PAYROLL - STANDARD LISTS . I I PAYROLL - STANDARD LISTS 1 U56 I 1 1 PAYROLL - STANDARD LISTS V62 i I I PAYROLL - STANDARD LISTS • I I PAYROLL - STANDARD LISTS V63 1 1 1 PAYROLL - STANDARD LISTS 1 V64 I I I PAYROLL - STANDARD LISTS . i I PAYROLL - STANDARD LISTS 1 V66 I 1 1 APPROPRIATIONS LEDGER 5/1.6/86 1 068 1 I I VENDOR STANDARD LIST • I I OLD CHART OF ACCOUNTS 1 1 VENDOR REGISTER 00 1 • I I VENDOR STANDARD LIST • I I PAYROLL - STANDARD LISTS V72 I 1 1 PAYROLL - STANDARD LISTS 1 03 1 I I PAYROLL - STANDARD LISTS 0 40 0 I I I • I Years Covered I File Box. I 1 By Record I Number I I 1 . I JAN -.JUNE 1986 I 013 I 1 1984-85 1 V28 I I MARCH -JUNE 1985 1 U29 1 • 1 1984-85 1 V30 I 1 JULY 1.985 1 U37 I I JULY 1985 1 V38 i I AUGUST 1985 1 V39 1 I SEPTEMBER 1985 1 040 1 1 OCTOBER 1985 1 V41 1 • 1 NOVEMBER 1985 1 V42 I DECEMBER 1985 1 V43 I I JANUARY 1986 1 Q44 I • FEBRUARY 1986 1 V45 1 1 MARCH 19B6 I V46 I I APRIL 1986 1 V47 I • I MAY 1986 1 V48 I JUNE 1986 1 U49 1 1 JULY 1986 1 U50 1 • 1 AUGUST 1986 1 U51 I I SEPTEMBER 1986 1 U52 1 i OCTOBER 1986 1 053 1 . I NOVEMBER 1986 1 U54 1 DECEMBER 1966 1 V95 1 1 JANUARY 1987 1 U56 I . 2/20/87 1 V62 i 1 7/14/86 1 1162 1 9/7/86 1 V63 1 . 1 10/3/86 1 V64 I 11/6/86 1 U65 1 1 12/1/86 1 V66 I . 5/1.6/86 1 068 1 1 2/8/86 1 V69 1 11/6/85 1 00 1 • 1 1985 FY 1 V71 1 1985 FY I V72 I 1 8/12/85 1 03 1 . 9/30/85 1 V74 I I 1986 FY 1 V74 1 2/1/86 1 U75 I . 10/5/85 1 V76 i 8/26/85 1 V27 i 0 0 r 0 0 • • DESTRC90 Page 2, of Q3 . CITY OF AZUSA . REOUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS • Date: 11AY 7, 1990 • HONORABLE COUNCIL OF THE CITY OF AZIJSA . THE FINANCE DEPARTMENT • Respectfully requests authority to destroy the following departmental records: • I I I I 'Years I • (File I i Covered I File Box I ]Code I Description of Record to be Destroyed I By Record I Number 1 I I 1 11 • 1 1 PAYROLL - STANDARD LISTS 1 11/15/85 1 V78 i 1 I PAYROLL - STANDARD LISTS 1 8/8/86 1 V79 I . 1 1 W/F CANCELLED CHECKS & STATEMENTS 1 1/1/63-6/30/85 1 V86 I . 1 1 CONSUMER SERVICES I I I WELLS FARGO CHECK COPIES - CONSUMER SVCS 1 7/84-1/86 1 VB1 I . I I PAYROLL - STANDARD LISTS 1 8/7/85 1 1)82 I . 1 1 PAYROLL - STANDARD LISTS 1 6/13/86 1 U83 I I I PAYROLL - STANDARD LISTS 1 4/19/86 1 Q84 I . I I PAYROLL - STANDARD LISTS 1 12/11/85 1 V85 1 . 1 1 VENDOR REGISTER I 1984 FY I V8ti 1 I I CITY TREASURER'S RECEIPTS 1966 ??1 V87 I • 1 1 PAYROLL LIFE INSURANCE REPORT 1 6/1/-6/28/85 1 U88 I I I WELLS FARGO CHECKS VOIDED I NO DATES 1 091 1 1 1 ACCOUNTS PAYABLE 1 1982 - 1983 1 V91 1 . 1 1 VENDOR REGISTER i 12%85-1/8/86 1 U99 1 1 1 1 12/2/-12/16/85 1 1 1 1 VENDOR REGISTER 1 1.985 1 0100 1 • I I VENDOR STANDARD LISTS 1 1985 1 V100 I 1 1 WARRANT REPORTS 1 1985 1 V100 I 1 1 BUDGETS - APPROPRIATIONS - PRELIMINARY 1 1979 - 1980 1 V101 I I I PAYROLL DEDUCTION REGISTER ] 6/29/85 1 V102 I • 1 1 JOURNAL ENTRIES 1 3/83- 9/6/83 1 V103 I 1 1 1 7/31/82-2/20/83 1 1 I I RECURRING JOURNAL ENTRIES - EXPENDITURES 1 10/31/81-6/30/8 1 1 1 1 JOURNAL ENTRIES - CORRECTIONS TO GEN.LED 1 1982 - 6/30/83 ] I 1 1 JOURNAL VOUCHERS 1 1-3/84, 4-6/64 1 V103 I • I I PAYROLL STANDARD LISTS 1 3/21/86 1 Vlil I . 1 1 ACCOUNTS PAYABLE - L & W DEPT. 1 1983 - 1984 1 V113 I I I PAYROLL STANDARD LISTS 1 1/24/87 1 V1i4 I • I I JEANETTE LINN'S DRAWER CONTENTS I I V115 i 1 1 PAYROLL RUNS - PMS SHT 1 2/23-4/20/85 1 U117 1 1 1 1 4/6/-5/4/85 1 1 1 1 PAYROLL - STANDARD LISTS I i2/19/85 I 0121 I I I PAYROLL RUNS - PMS PADS 1 3/7/85 1 0122 1 1 1 PAYROLL REGISTERS 1 12/13-12/18/85 1 V1'23 I 1 1 PRUDENTIAL OVERALL SUPPLY 1 12/85, 6/86 1 U125 1 I I OWL ROCK 1 1/86-7/86 1 V125 I 1 1 12/85,9/3/85 I I 1 WAREHOUSE REQUISITIONS 1 1985 1 V127 I 1 1 WELLS FARGO CANCELLED CHECKS 1 12/64 - 6/85 1 V1=8 I 1 I APPROPRIATIONS LEDGER 1 3/31 - 4/31/85 1 vi -pi I u DESTRC90 Page 3 of -J- • CITY OF AZUSA REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS . Date: MAY 7, 1990 HONORABLE COUNCIL OF THE CITY OF AZUSA • THE FINANCE DEPARTMENT Respectfully requests authority to destroy the following departmental records: • I I I IFile I (Code I Description of Record to be Destroyed I I I Years Covered By Record I File Box I Number • I� I WARRANT REPORTS 1 8/19/85 1 U132 I I BLUE CROSS BILLINGS PAID 1 6/84 - 8/84 1 U133 • I I BLUE CROSS BILLINGS PAID 1 3/15/83-3/84 1 U135 1 1 PACIFIC STANDARD INS. CO. CORRESPONDENCE 1 1/10/83-5/2/84 1 V135 I I MAJOR MEDICAL INSURANCE REPORT 1 4/20/85 1 0136 • 1 1 LIFE INSURANCE REPORTS 1 4/6-7/27/85 1 0136 1 1 TRAVELLERS GROUP INSURANCE PROPOSAL 1 3/2/85 1 V137 1 1 WATER DEPARTMENT RATE SCHEDULES 1 9/16/63 1 0137 • I I L 8 W PROCEDURES - COST ACCOUNTING 1 3/69 1 0137 I 1 DESK RECORDS OF JEANETTE LINN 1 1978 - 1985 1 0138 I I BUDGET DATA I 1985 - 1986 1 U139 • I I PAYROLL DEDUCTION REGISTERS 1 1986 ! V150 I I WELLS FARGO BANK RECON. - CONSUMER DEP. 1 10/80-6/85 1 U157 I I WARRANT FILES 1 1984 1 0159 • 1 1 STORES INVENTORY AND REQUISITIONS I I 0167 I I MULTILITH WORK ORDERS 1 1985-86 1 10 I I GARAGE WORK ORDERS I JULY -DEC 1985 1 11 • I I VENDORS : W/F BANK STATEMENTS 8 CHECKS 1 6/76 - 6/77 1 12 1 1 VENDORS : W/F BANK STATEMENTS 8 CHECKS 1 5/3/79 1 13 1 1 VENDOR FILES - WARRANTS WITH P/O'S 1 7/84 - 6/85 1 18 • I I VENDOR FILES - WARRANTS WITH P/O'S 1 7/84 - 6/85 1 19 I 1 VENDOR FILES - WARRANTS WITH P/0'S 1 7/84 - 6/85 1 20 I I VENDOR FILES - WARRANTS WITH P/O'S 1 7/84 - 6/85 1 21 • 1 1 VENDOR FILES - WARRANTS WITH P/0'S 1 7/84 - 6/85 1 22 1 1 VENDOR FILES - WARRANTS WITH P/O'S 1 7/84 - 6/85 1 23 1 1 VENDOR FILES - WARRANTS WITH P/O'S 1 7/84 - 6/85 i 24 • 1 1 VENDOR FILES - WARRANTS WITH P/0'S 1 7/84 - 6/85 1 25 1 1 VENDOR. FILES - WARRANTS WITH P/O'S 1 7/84 - 6/85 1 26 1 1 VENDOR FILES - WARRANTS WITH P/O'S 1 7/84 - 6/85 1 27 • I VENDOR FILES - WARRANTS WITH P/O'S 1 7/84 - 6/85 1 28 1 1 VENDOR FILES - WARRANTS WITH P/O'S I 7/84 - 6/85 1 29 1 1 VENDORS : W/F BANK STATEMENTS & CHECKS i 1/81 - 12/81 1 42 • 1 1 ACCOUNTS PAYABLE 1 1980-81 1 52 I 1 WARRANT RESOLUTIONS - GENERAL TELEPHONE 1 1978 - 1979 1 58 1 1 VENDORS : W/F BANK STATEMENTS 8 CHECKS I 7177 - 7/78 1 59 • 1 1 JOURNAL ENTRIES 8 VOUCHERS 1 1 80 I I BUDGETARY LEDGER CARDS 1 1979 - 1980 1 90 1 1 APPROPRIATION LEDGER 1 1984 1 96 • 1 1 VENDOR REGISTER : A/P CHECK REGISTER 1 1983 97 I I JOURNAL VOUCHERS 1 7/30/76-4/30//-8 1 98 1 1 PAYROLL : B/A BANK STATEMENTS & CHECKS 1 1975 - 1977 ! 99 • 0 • • DESTRC90 • Page 4 of q • CITY OF AZUSA • REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS • Date: MAY 7, 1990 • HONORABLE COUNCIL OF THE CITY OF AZUSA . THE FINANCE DEPARTMENT . Respectfully requests authority to destroy the following departmental records: • I (File ICode 0 0 I 1 • 1 Years Covered I File Box I Description of Record to be Destroyed I By Record I Number I I 11 • CHECK COPIES 1 1975 - 1976 1 109 1 CHECK COPIES 1 7/82 - 6/84 1 1 PUBLIC EMPLOYEES RETIREMENT SYSTEM 1 1 115 1 • BROCHURES/MANUAL I I I PAYROLL : B/A BANK STATEMENTS & CHECKS 1 1981 - 1982 1 129 1 PAYROLL : B/A BANK STATEMENTS & CHECKS 1 1981 - 1982 1 130 1 . EXPENDITURES - DUPLICATE WARRANTS 1 1976 - 6/77 1 145 1 VENDORS : W/F BANK STATEMENTS & CHECKS 1 1982 1 150 1 ACCOUNTS PAYABLE 1 1984 1 156 1 ACCOUNTS PAYABLE 1 1983 - 1984 1 157 1 PURCHASES & CENTRAL STORES I 1973-75 1 158 I ACCOUNTS PAYABLE 1 1984 1 159 1 . WELLS FARGO : REFUND CHECKS L & W 1 1.976 - 1977 1 i60 I GOLDEN DAYS 1 1971 - 1974 1 161 1 ACCOUNTS PAYABLE 1 1963 - 1984 1 171 1 • VENDORS : W/F BANK STATEMENTS & CHECKS 1 1982 1 181 1 VENDORS : W/F BANK STATEMENTS & CHECKS 1 1980 1 182 1 ENCUMBRANCES - STORES 1 1979-60 1 185 1 • CENTRAL STORES REQUISITIONS I 1976-77 1 187 1 CENTRAL STORES WORKSHEETS 1 1977-78 1 188 1 COPIES REQUISITIONS 1 1980-83 1 189 1 • VENDOR REGISTER : C.C. RESOLUTION 1 6/77 - 6/82 1 190 1 VENDORS : CANCELLED CHECK PRINTOUT 1 1977. 1980 1 191 1 ACCOUNTS PAYABLE 1 1983 - 1984 1 192 1 . INVOICES & BILLING STUBS - GENERAL I 1981 - 1982 1 194 1 TELEPHONE - L& W CANCELLED CHECKS I I I ACCOUNTS PAYABLE 1 1983 - 1984 1 195 1 • VENDOR REGISTER.. - STANDARD LISTS 1 6/84 1 196 1 EDIT & UPDATE REPORTS I I I ACCOUNTS PAYABLE 1 1979 - 1984 1 197 1 • ACCOUNTS PAYABLE 1 1984 1 198 1 ACCOUNTS PAYABLE 1 1984 1 199 1 VENDOR REGISTER - STANDARD LISTS 1 5-6/84 1 200 1 . EDIT & UPDATE REPORTS I I I VENDOR REGISTERS 1 1964 1 201 1 VENDOR LISTS - STANDARD LISTS 1 9/84 1 202 1 • VENDOR REPORTS - YE I 1984 - 1965 1 204 1 VENDOR REPORTS - YE 1 1964 - 1985 1 206 1 VENDOR REPORTS - YE 1 1984 - 1985 1 206 1 • VENDOR WARRANT LIST RESOLUTIONS 1 1985-87 1 208 1 VENDOR FILES - GALE TO MISC."i" 1 1966-87 1 209 1 0 0 • 0 • DESTRC90 • Page -& of �] CITY OF AZUSA • REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS . Date: MAY 7, 1990 • HONORABLE COUNCIL OF THE CITY OF AZUSA • THE FINANCE DEPARTMENT • Respectfully requests authority to destroy the following departmental records: . I I I I • IFile I I Years Covered I File Box I (Code I Description of Record to be Destroyed I By Record I Number I I I ' I I 1 . 1 1 VENDOR WARRANTS - STANDARD LISTS 1 7/85 1 275 1 1 I VENDOR WARRANTS - STANDARD LISTS i 3/18/85 1 276 1 • I I WELLS FARGO : MANUAL & CANCELLED CHECKS 1 1-5/80,10/82-10/63 279 1 • 1 1 WELLS FARGO : MANUAL & CANCELLED CHECKS 1 12/19/81 1 282 1 1 1 APPROPRIATIONS LEDGER 1 1984 - 2/28/85 1 312 i • 1 1 PAYROLL : B/A BANK STATEMENTS & CHECKS I 1978 - 1979 1 314 1 • I I LINE ITEM EXPENDITURES - ESTIMATED 1 1983 - 1984 1 320 1 1 1 REVENUES & EXPENDITURES WORKSHEETS I I i . 1 1 UTILITY BILLINGS - GENERAL TELEPHONE 1 1983 - 1984 1 328 i 1 1 GENERAL FUND : CANCELLED CHECKS 1 7/75 - 6/76 1 329 1 1 1 PAYROLL : B/A BANK STATEMENTS & CHECKS 1 1976 - 1977 1 346 1 . I I TREASURER'S RECEIPTS 1 1976-77 1 347 1 • 1 1 WELLS FARGO : MANUAL & CANCELLED CHECKS 1 1980 - 1981 1 349 i I I VENDORS : W/F BANK STATEMENTS & CHECKS 1 1978 - 1979 1 358 1 . 1 1 DEPRECIATION SCHEDULES & WORK PAPERS 1 1971 & 6/30/83 1 357 1 . 1 1 CASH RECEIPTS 1 1983 1 359 1 1 1 CASH RECEIPTS 1 1983 i 360 1 1 1 CASH RECEIPTS 1 1983, 1984 1 361 1 • 1 1 CASH RECEIPTS I 1984 1 362 1 I I GENERAL FUND : CANCELLED CHECKS 1 1983 - 1984 1 369 1 . I i PERSONNEL WITHDRAWAL & DEPOSITS - 1 1980 - 1981 1 371 1 • I I TRANSACTIONS : GREAT WESTERN S/L I I I I I ACCOUNTS PAYABLE 1 1983 - 1984 1 373 1 . 1 1 CASH REC. AND INSURANCE BILLS 1 1979 1 374 1 • 1 1 PERMIT BOOKS 1 1 37/5 1 1 1 VENDOR WARRANTS - PROOF LISTS 1 1985 - 1986 1 400 1 • 1 1 VENDOR WARRANTS - STANDARD LISTS 1 1/19 - 3/31/86 1 401 1 I i VENDOR WARRANTS - PROOF LISTS 1 1985 - 1986 1 402 1 1 1 VENDOR WARRANTS - PROOF LISTS 1 1985 - 1986 1 403 I . 1 1 PAYROLL DEDUCTION REGISTERS 1 1/83 - 6/84 1 407 1 1 I VENDOR REGISTER - PROOF LISTS 1 1985 - 1986 I 412 I 1 1 VENDOR REGISTER - STANDARD LISTS 1 4/15 - 5/5/86 1 4i3 I . 1 1 ACCOUNTS PAYABLE(Valley Auto - Mi5c.XYZ) I i985-86 1 500 1 I I ACCOUNTS PAYABLE (Rio Hondo - 1 1985-86 1 501 1 I I Snap -on -Tools) I I 1 • I ACCOUNTS PAYABLE (Akin - Azusa Valley) 1 1985-86 1 502 1 . 1 1 ACCOUNTS PAYABLE (Data Copy Sales - 1985-86 1 503 1 1 1 F'hill Presb. Hospital) I I I 1 i ACCOUNTS PAYABLE (Pacific - M. Riley) 1 1985-86 1 504 1 1 1 ACCOUNTS PAYABLE (ABC Bus.- Air Cond.Co. 1 1985-86 1 505 1 1 1 2 GTE Tel.Bilts & Various Comm.Demands) I I 0 0 • DESTRC90 • Page Z of • CITY OF AZUSA • REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS • Date: MAY 7, 1990 • HONORABLE COUNCIL OF THE CITY OF AZUSH • THE FINANCE DEPARTMENT • Respectfully requests authority to destroy the following departmental records: 0 9 n U • (File I (Code I Description of Record to be Destroyed I_ I I Years Covered I I By Record I I I File Box Number • I I ACCOUNTS PAYABLE - BRODART - CAPITOL I 1985-86 1 507 1 1 ACCOUNTS PAYABLE - TAYLOR-JETT - MIS."U" I 1985-86 1 508 • 1 1 ACCOUNTS PAYABLE - HEWL.PACKARD - KROY 1 1985-86 1 509 1 1 ACCOUNTS PAYABLE - S.E.CONC. - MISC "S" 1 1985-66 1 510 1 1 ACCOUNTS PAYABLE - MISC."K" - MASTER K-9 1 1985-86 I 511 • 1 1 WELLS FARGO BANK STATE.CHECKS L & W DEPT 1 1979-82 1 512 1 1 ACCOUNTS PAYABLE - EDITS & PROOF LISTS I 1985-86 1 514 1 1 SUBJECT FILES - EDISON BILL - POLICE 1 1 518 . I 1 FORMER ACCTG. SVCES. SUPERVISOR I I 1 1 SUBJECT FILES - WATER DEPT.DAP.DE 1 1 519 I I FORMER ACCTG. SVCES. SUPERVISOR I I • I I SUBJECT FILES -GRAND JURY AUDIT 1 1 520 1 1 FORMER ACCTG. SVCES. SUPERVISOR I I I I CIP WORK PAPERS 1 1985-86/1986-87 1 523 . 1 1 ACCOUNTS PAYABLE 1 1985-86 1 524 1 I ACCOUNTS PAYABLE 1 1985-86 1 526 1 1 PAYROLL BANK RECONCILIATION 1 6/85 - 7/86 1 524 1 1 AUDITS : CITY : CRA : ROCK EXTRACTION 1 1 526 1 1 CHRONOLOGICAL CORRESPONDENCE 1 1984-1987 1 529 I I BUDGET WORKPAPERS 1 1985-66 & 1986-87 533 • I I REDEVELOPMENT AND CDBG 1 1983 - 1 539 1 1 ACCOUNTS PAYABLE - VARIOUS VENDOR FILES 1 1975-1966 1 542 1 1 CONSUMER DEP.WELLS FARGO BANK ST&CHECKS 1 8/31/85 - 12/31/86 543 • 1 1 VENDOR FILES : TRAVEL & MEETING AUDIT 1 1986 1 545 1 1 OF COUNCIL MEMBERS I I I I VENDOR FILES : TRAVEL & MEETING AUDIT 1 1984 1 546 • i I OF COUNCIL MEMBERS I I 1 1 TELEPHONE BILLS : TRAVEL & MEETING AUDIT 1 1984 1 547 I OF COUNCIL MEMBERS I I . I I VENDOR FILES : TRAVEL & MEETING AUDIT 1 1985 1 548 1 1 OF COUNCIL MEMBERS I I I I BUDGET PRINTOUTS I 1986-87 1 549 . 1 1 BUDGET PRINTOUTS I 1987-88 1 550 1 1 BUDGET PRINTOUTS 1 1987-88 1 551 1 1 BUDGET WORKPAPERS 1 1987-88 1 552 • 1 1 PROJECT ACCOUNTING/WORK ORDERS L&W 1 1973-1965 1 556 1 1 PROJECT ACCOUNTING/WORK ORDERS L&W I 1985-1966 1 557 1 1 TIMESHEETS I JAN -JUNE 1984 1 559 • 1 TIMESHEETS I JUNE -DEI. 1984 1 560 I TIMESHEETS I JAN -JUNE 1985 1 561 1 1 TIMESHEETS I JULY -DEC 1985 1 562 0 9 n U • • 0 • DESTRC90 Page T of g • CITY OF AZUSA . REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS • Date! MAY 7, 1990 0 HONORABLE COUNCIL OF THE CITY OF AZUSA . THE FINANCE DEPARTMENT • Respectfully requests authority to destroy the following departmental records: • I I I i . IFile I I Years Covered I File Box I (Code I Description of Record to be Destroyed I By Record I Number I . I_ I 1 11 • 1 1 TIMESHEETS I JAN -JUNE 1986 1 561; 1 1 1 TIMESHEETS I JULY -DEC 1986 1 564 1 1 CHECK REGISTER 1 1/86 - 12/87 1 568 1 1 1 STANDARD LIST 1 3/87 - 12/87 1 569 1 I I PAYROLL REGISTER 1 7/83-12/83 d 7/84-12 570 1 . 1 1 PAYROLL REGISTER I JAN - DEC 1985 1 571 1 i 1 1 PAYROLL REGISTER I JAN - DEC 1.986 1 572 1 1 1 BUDGET PAPERS 1 1987-88 1 573 1 • 1 1 LEAVE REPORTS 1 1984-85 1 574 1 . 1 1 DEDUCTION REGISTER 1 1980-82 1 575 1 I I DEDUCTION PRINTOUTS 1 1981-82 1 576 1 • 1 1 DEDUCTION PRINTOUTS I JULY - DEC 1984 1 577 1 . 1 1 DEDUCTION PRINTOUTS 1 1985 1 578 1 I I DEDUCTION REGISTER 1 1986 1 579 1 • 1 1 DEDUCTION REGISTER 1 1986 1 560 1 C}v� 1 • I I MANUAL AND CANCELLED CHECKS I 1985 1 581 1 \ d 1 1 WELLS FARGO CHECKS - 20708-37000 1 1985-86 1 603 1 \�n� . 1 1 WELLS F7CHECKS - 37001-40149 I 1985-86 604 1 165 • I I AND 16755-76985 I MAY 1986 I i • 1 1 ACCOUNTS PAYABLE - MIS I 1985-86 1 614 1 I I ACCOUNTS PAYABLE - MAYDEWELL-MISC '0' I 1985-86 I 615 I I I ACCOUNTS PAYABLE - CASE - MISC. 'C' 1 1985-86 1 616 4 I I ACCOUNTS PAYABLE - F'HILL-P. HERNANDEZ 1 1985-86 1 617 1 \ \ I 1 BUDGET WORK PAPERS 1 1984-85 1 618 1 • I I . For Departmental Use: City Attorney's Consent Presented to Council . Reco ended: Consent is hereby given to • destroy the records Council File No: enumer d above: \ • GO is n e a d • r Head Title . Date: fig, /990 Date: • Submit to City Clerk in • duplicate. 0 • DESTRC9U 9 Paqe of • CITY OF AZUSA REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS • Date: MAY 7, 1990 HONORABLE COUNCIL OF THE CITY OF AZUSA • THE FINANCE DEPARTMENT Respectfully requests authority to destroy the following departmental records: • I I I I I (File I I Years Covered I File Box I (Code I Description of Record to be Destroyed I By Record I Number 1 • I_ I I I I Retain copy in department. Reviewed for City Clerk �J, r e< (f -ti/ Records Management Officer Transmit to City Attorney Transmit to City Clerk 0