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Home My WebLink AboutResolution No. 95-C310 0 RESOLUTION NO 95- C31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE FINANCE DEPARTMENT THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. The Government Code of the State of California at Section 34090 authorizes the destruction of certain City records upon the written approval of the City Attorney and the adoption of a Resolution by the City Council authorizing such action. SECTION 2. The City Attorney has filed his written consent to the destruction of records, documents, instruments, books and papers described hereinafter. SECTION 3. The attached list of City Finance records, documents, instruments, books or papers are no longer required and may be destroyed. SECTION 4. This Resolution shall become effective immediately. SECTION 5. The City Clerk shall certify to the adoption of this Resolution. ADOPTED AND APPROVED this 20 1 r' �i, Mw � 1 ' day of March , 1995. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Azusa at a regular meeting thereof, held on the 20 day of March , 1995 by the following vote of the Council: AYES: COUNCH2YEEtBERS: HARDISON, MADRID, NARANJO, BEEBE, ALEXANDER NOES: COUNCILMEMBERS: NONE ABSENT: COUNCII.MEMBERS: NONE 44 ITY CLERK APPROVED: ATTORNEY 0 0 CITY OF AZUSA REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS MARCH 20, 1996 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GEOFF CRAIG, DIRECTOR OF FINANCE I respectfully request authority to destroy the following departmental records: Box No. Description of Contents Dates 96981735 Employee Cumulative Reports Aug -Sept 1985 96981737 Employee Cumulative Reports Oct -Dec 1984 96981739 Payroll Reports July 1986 96982513 Payroll Reports Feb -Dec 1985 96982514 Employee Cross Reference and Payroll Tracking 1983/83 & and 1988 96982515 Payroll Check Registers and Year End Tax 1990 and 1985 96982516 Payroll Reports July - August 1985 96982184 Payroll Reports 21 and 22 1986 96982185 Payroll Reports 13 - 18 Cumulative 1986 96982186 Payroll Reports 23 and 24 1986 96982187 PADS Employee Reports 1980 96982188 Payroll Final Registers and Payroll Reports 7-17 1988 96982189 Payroll Standard Lists #7 - 10 1990 96982190 Payroll Timesheets Jan - May 1987 96982191 Payroll Final Registers PR# 22 - 27 1987 96982193 Payroll Timesheets June -Dec 1987 96982194 Payroll Standard Lists Employer Cumulative 5/10/80 - 1979-80 96982195 Master Payroll Quarterly 1/1/86 - 9/30/86 96982196 Payroll Register 7 - 12; Change to IFM Emp. by Ref. 1986 96982197 Payroll Final Registers 15 - 22 1988 96982198 Payroll l/1/86; Payroll Deck/Re-Run for W2s 1986 96982199 Payroll Standard Lists Jan 15 - Feb 28 1985 96982200 Payroll Reports #1- 6 Cumulative 1986 96982201 Employee Cumulative Files 5/22/82 96982202 Employee Cumulative Files 12/31/83 96982203 Batch and Edit and others Payroll /f3 2/8/86 96982144 Employee Master File 4/23/83 & 12/18/82 96982145 Employee Master File 5-11/80 & 9/24/83 96982146 Payroll Report and Miscellaneous Reports 1986-1989 96982147 Employee Master List 4/84-1 1985 96982148 Employee Master File 1 - 7 1982 96982149 Payroll Registers 1 - 6 1986 96982150 Employee Master File 3 - 12 1981 96982151 Timesheets IOct - Dec 1988 96982152 Check Registers and Tax Deductions 1989 " 96982153 Deduction Register Payroll Taxes 1-261987 96982154 Payroll Final Registers Jan - Dec 1987 96982155 PADS Payroll Reports March 1985 96982156 PADS Payroll Reports Jul -Oct 1985/86 96982158 Payroll Final Registers 1988 96982159 Timesheets Jun -Sept 1988 96982160 Payroll Final Registers . 1988 96982161 PADS Payroll Reports Sept 1988 96982162 Payroll Final Registers 1987 0 0 Box No. Description of Contents Dates 96982163 Payroll Registers 1983/1984 96982124 Payroll Cumulative Earnings - 8/27-12/17 1983 96982125 Employee Cumulative File Year End 1983 96982126 Employee Cumulative Payroll Standard Lists 12/81 96982127 Employee Cumulative 6/84 96982128 Payroll Standard Lists 1/3 - 4/24 1981 96982129 Payroll #7 - 12 Cumulative 1986 96982130 " Payroll Registers #9 - 15 1987 96982131 Employee Cumulative Earnings - Quarterly _ 19682 96982132 Employee Cumulative Files Jan - May 1984 96982133 Employee Cumulative 5 - 7 1985 96982134 Payroll Standard Lists 5/18 & 6/2 1985 96982135 Employee Cumulative List Year End 1982 96982136 Employee Cumulative Fiscal 1985 96982137 Payr611417 - 18 1986 96982138 Payroll #7 and 8 1986 96982139 Public Agency Employee Cumulative Record 8/16/80 96982140 Payroll #20 - 23 Standard Lists 8/26/85 96982141. Employee Cumulative Files Jan - Apr 1983 96982142 Employee Cumulative Earnings 3/26 - 8/13 1983 96982143 Payroll Cumulative Files PADS #1-6 1987 96982250 PADS Payroll Reports Jan - Dec 1987 96982251 PADS Master Rec, PSNL Files 7/4/82 & 12/83 96982252 Payroll 19 - 25 Cumulative 1986 96982253 PERS Reports 1/88/3 - 12/88/4 96982254 PR #25 and 26 7/28/86 96982256 Payroll Registers 1980-81-82 . 96982258 Payroll #19 & 20 1986 96982259 Payroll # 18 & 19 1985 96982260 Employee Cumulative Reports 5 - 8 1981 96982261 Payroll Master File & Cumulative Reports 1980 96982263 PADS Payroll Reports August 1986 96982264 PADS Payroll Reports June 1986 96982265 PADS Payroll Reports May 1986 96982266 PADS Payroll Reports Feb -March 1986 96982267 Timesheets Jan -May 1988 96981707 Payroll Reports Miscellaneous 1981-83 96982225 Revenues and Expenditures 1983-84 96982226 Trial Registers & Expenditures 1988-90 96982231 Expenditures 1983 & 1984 96982233 Chart of Accounts 1985 & 1986. 96982235 Revenue Expenditure Ledgers 5/31/84 96982526 Expenditures 1980-81 96982527 Expenditures 1978-79 & 1979-80 96982528 Expenditure•Detail & Summary Reports 1985-87. 96982204 Expenditure Listing 12/31/82 96982205 Expenditure Listing 1976-77 96982209 Expenditures FY 1977-78 96982211 Revenues and Expenditures 1985 - 96982219 GL Detail PADS/Infocomp .4-61986 96982222 Journal Entries 1988 96982223 Journal Entries 1989 96982236 Accounts Payable 1990-91- 96982237 Accounts Payable 1990-91 96982238 Accounts Payable 1990-91 96982239 Accounts Payable 1990-91 96982240 Accounts Payable 1990-91 96982241 Accounts Payable 1990-91 96982242, Accounts Payable 1990-91 0 0 Box No. Description of Contents Dates 96982243 Accounts Payable 1990-91 96982244 Accounts Payable 1990-91 96982145 Accounts Payable 1990-91 96982246 Accounts Payable . 1990-91 96982247 Accounts Payable 1990-91 96982248 Accounts Payable 1990-91 96982249 Accounts Payable 1990-91 96982020 Garage Work Orders 1987-91 96982021 Budget Work Papers FY 1993-94 96982022 Multilith Work Orders 7/87-6/92 96982024 Project Accounting FY 1990-91 96982026 FinanceGeneral Correspondence: Mello Roos District 1991-92 D & D Development -1989-93 IRS Correspondence 1985-90 96982027 Audit : Travel and Meeetings 1983 -1987 96981868 Accounts Payable : Garcia to J & M Art FY 1989-90 96982572 Finance General Correspondence: Auction Contract 1989 Deferred Compensation Committee 1983-92 Property Taxes 1986-92 Area Agency on Ageing 1986-92 Mid -Year Review 1992-93 96982573 Finance General Correspondence: Grand Jury Audit 1982-83 Donation 1992-93 F.A.U. 1989 Gann Appropriation Limit 1991-92 Public Administration Internships 1992 Redevelopment Agency Reimbursement 1992 S.G.V. Municipal Water District 1989 Motor Vehicle Tax 1988 Special Events Policy 1992 Toxic Polluter : Reward Fund 1989 Unemployment 1985-89 Users Fuel Tax 1970-91 96982574 Finance General Correspondence: Business License - General 1991-92 L.A. County Fire Department 1983-92 Public Employees Retirement System 1991-92 Finance : Vacation Schedule 1990-93 96982575 Finance General Correspondence: Bank Statement - Claims Administration 1985-87 Fees and Charges 1987-91 IRS 1099 Form 1987 Seidler Fitzgerald Trans 1987 LA County Dept of Collections 1984 Data Processing Master Plan 1990 US Treasury - Bond Regulations 1992 Bank of America VISAS,- General 1985-93 Workers Compensation General Corresp. 1988-91 Employee Non -Discrimination 1989 Investment Bankers 1988-91 96982576 Finance General Correspondence: Line -of -Credit Vendors 1992 Taxable Coll.Refunding Bonds 1992 ACEA Classification Study 1992 Selection of City Attorney 1992 Council Travel Expenses 1992 - 93 ' Box No. Description of Contents 96981746 Deferred Compensation and PERS Health 96981747 Accounts Payable Burke/GTE/Utilities 96576865 Accounts Payable Warrant Registers 96982532 Expenditure Detail & GL Detail & Revenue 96982537 Expenditure Detail/Revenue/General Ledger 96982538 Closing Trial Register 96982517 Journal Entries 96982520 Expenditures 96982521 Expenditures 96982553 Revenue Journal and General Ledger of Finance Date: '3�`A6 Consent is hereby given to destroy the records enumerated above: City Attorney : X411 ZZ- Date:_ Certified by : Council File No : Date : City Clerk i 1988-92 & 7/84-6/91 1990-91 7/90-6/91 1985-86 1986-87 1986-87 7/90-12/90 1975-76 & 1981-82 1980-81 3/23/72 & 6n9.