HomeMy WebLinkAboutResolution No. 95-C158RESOLUTION NO. 95-C158
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
APPROVING THE CLASSIFICATIONS OF FACILITIES MAINTENANCE III
AND POLICE RECORDS SPECIALIST III AND SALARY THEREFOR;
AMENDING THE CLASSIFICATION SPECIFICATIONS OF EMERGENCY
SERVICES COORDINATOR AND BUSINESS LICENSE ENFORCEMENT
OFFICER.
WHEREAS, the Municipal Code of the City of Azusa states that the Personnel Board shall make
recommendations to the city council on the adoption or revision of the position classification plan and
the city council shall adopt a position classification plan and specifications and revisions thereof from
time to time and allocate and reallocate positions in the competitive service to classes within the scope
as recommended by the board; and the board shall recommend all salaries to the Council; and
WHEREAS, Sections 2.9, 3.3, 3.5 of the City of Azusa Rules of the Civil Service System state
that the designated title for each class together with its specifications shall be reviewed by the
Personnel Board and approved by the City Council; that the Personnel Board shall recommend and the
City Council shall adopt the class specifications for all positions; and that amendments or revisions to
the Classification Plan shall be submitted to the Personnel Board for review and to the City Council for
approval; and
WHEREAS, Members of the Personnel Board have reviewed the requests of the various
department heads to amend the City's Classification Plan as enumerated below and recommend that
Council adopt the noted actions.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF AZUSA
DOES HEREBY:
SECTION 1. Facilities Maintenance Worker N - New Classification: Pursuant to the request of
Superintendent of Public Works Louie Pedroza adopt the classification specifications for the position of
Facilities Maintenance Worker III attached hereto as Exhibit "A" at salary range 4174, $2554.60 to
$3076.57 per month.
SECTION 2. Police Records Specialist N -New Classification: Pursuant to the request of Acting Chief
of Police Bob Garcia adopt the classification specifications for the position of Police Records Specialist III
attached hereto as Exhibit "B" at salary range 9155, $2127.19 to $2568.04 per month.
SECTION 3. Emergency Services Coordinator - Revised Classification: Pursuant to the request of Acting
Chief of Police Bob Garcia, amend the class specifications for Emergency Services Coordinator attached
hereto as Exhibit "C."
SECTION 4. Business License Enforcement Officer - Revised Classification: Pursuant to the request of
Director of Finance Geoff Craig, amend the class specifications for Business License Enforcement Officer
attached hereto as Exhibit "D."
ADOPTED AND APPROVED THIS 20th day of November, 1995.
MAYOR
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the
City of Azusa at a regular meeting thereof on the 20th day of November, 1995, by the following vote
of the Council;
AYES COUNCIL MEMBERS:HARDISON, MADRID, NARANJO, BEEBE, ALEXANDER
NOES: COUNCIL MEMBERS NONE
ABSENT: �OUNCIL EMBERS N NE
�f CITY CLERK
® EXHIBIT "A"
CITY OF AZUSA
FACILITIES MAINTENANCE WORKER III
DEFINITION
eDate Adopted:
Class Code: FMWIII 6517
Under general supervision, performs a variety of semi -skilled and skilled tasks involved in the maintenance,
construction, or repair of City buildings and facilities and provides technical assistance in construction,
maintenance and repair of City facilities; performs related duties as required.
CLASS CHARACTERISTICS
This is the advanced journey -level class in the Facilities Maintenance Worker class series. Incumbents
perform the more complex and difficult maintenance, construction or repair work on a regular basis.
Incumbents may train and supervise less experienced staff.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the essential
functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each
function statement represent the abilities required to perform that function.
1. Diagnoses, repairs, and maintains electrical equipment, repairs motors and appliances, installs and
repairs electrical wiring and lighting circuits in connection with the repair or alteration of buildings and
facilities; troubleshoots electrical malfunctions making necessary repairs, replaces ballasts,
fluorescent tubes, and bulbs. (a through m)
2. Performs rough in, top out, and finish plumbing to replace broken pipes; cleans plugged drains,
performs routine maintenance on valves, fittings, and other fixtures; installs new plumbing fixtures.
(a through m)
3. Diagnoses, repairs, and maintains refrigeration and air conditioning equipment, including such items
as air handlers, motors, compressors, pumps, valves, electrical components, electric and pneumatic
controls. (a through m)
4. Alter, repair, remodel or construct cabinets, shelves, partitions, benches, tables, walls, platforms
and ramps, hangs doors; finishes wood and repairs a variety of wooden objects.
(a through m)
5. Prepares surfaces for painting, applies paint, varnish, shellac, enamel, or other protective finishes to
various surfaces. (a through m)
6. Moves furniture and office equipment. (a through m)
7. Reviews work orders, prepare time and material estimates, prepares sketches and diagrams and
establishes priorities for work to be done; maintains records of supplies, materials, equipment, and
time spent on repairs. (a b j k 1 p g r s t)
8. According to established procedure, purchases materials, equipment, and supplies necessary to
complete a maintenance or repair task. (a b j k I p g r s t)
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CITY OF AZUSA, FACILITIE11AINTENANCE WORKER III (continued)0
9. Assist in development of specifications for maintenance and repair of city facilities. (a b j k I m p q
rst)
10. Assist and maintain energy conservation program for city lighting (a b g j I m p q r s)
11. May be required to perform work on weekends and after hours and/or answer emergency calls taking
appropriate action. (a through m)
REQUISITE ABILITIES
a. Understand and carry out oral and written directions.
b. Keep accurate records.
C. Perform semi -skilled and skilled tasks using a variety of tools and equipment.
d. Perform heavy manual labor.
e. Lift 90 pounds on a regular basis.
f. Climb ladders.
g. Perform plumbing, carpentry, painting, electrical, mechanical and custodial tasks.
In. Operate vehicles and stationary mechanical equipment.
Respond to emergency and problem situations in an effective manner.
j. Communicate effectively with a variety of personnel and establish/maintain effective working
relationships.
k. Apply policies and procedures.
I. Work independently.
M. Perform work in compliance with safety procedures and regulations.
n. As assigned, oversee facilities division in the absence of the supervisor.
o. Train and supervise personnel in work methods, safety practices, division policies, procedures and
regulations.
P. Work cooperatively and effectively with other departments to accomplish goals.
q. Prepare cost estimates for time, material and equipment.
Analyze date and information and draw logical conclusions.
S. Operate programs within allocated budget.
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ItCITY OF AZUSA, FACILITIES AINTENANCEWORKER III (continued)e
Interpret and apply policies and procedures, applicable laws and regulations.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an individual with
a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include graduation from high
school or equivalent supplemented by course work applicable to facilities maintenance and five years
of increasingly responsible experience in skilled facilities maintenance and construction including
painting, plumbing, repair, cabinet making, electrical, and plastering, heating and air conditioning.
Knowledge and Skill Levels
Thorough knowledge of: carpentry, cabinet making, painting, plastering, plumbing, mechanical and
electrical components and sequences (may be required for some assignments); materials, tools, and
methods used in general building repair and maintenance; federal and state regulations and laws
relating to facilities and construction; record keeping and purchasing procedures. Skill in the safe use
of hand and/or power tools.
Special Requirements
Possession of or ability to obtain a Class B California driver's license with Tank Combination
Endorsement within the probationary period and a satisfactory driving record.
Page 3 of 3
EXHIBIT "B" Date Adopted: 11-20-95
Class Code: PRS I - 4741
PRS II - 4742
PRS III - 4743
CITY OF AZUSA
POLICE RECORDS SPECIALIST 1/II/III
DEFINITION
Under general supervision, performs a variety of specialized clerical tasks involving the
development, maintenance, retention, transition, and retrieval of Police Department records;
provides general clerical support to department staff; performs related duties as required.
CLASS CHARACTERISTICS
This is a class series specification descriptive of the police non -sworn positions comprised of
clerical, transcription typing, receptionist, and similar tasks. Police Records Specialist I is the entry
class with incumbents performing the more simple and routine work while being trained in the full
scope of duties typical of a Police Records Specialist ll. Police Records II is the journey -level class
with incumbents performing the more complex work while being trained in the full scope of duties
typical of a Police Records Specialist III. Police Records III is the advanced -level and incumbents
perform advanced -level work. Normally, advancement to the next level in a series will progress
after satisfying departmental requirements.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the
essential functions will be noted in the announcement of position availability. Letters in parenthesis
at the end of each function statement represent the abilities required to perform that function.
1 . Transcribes, types and otherwise processes a wide variety of police records, reports, and
materials, including arrest reports, warrants, citations, crime and traffic reports, fingerprint
cards, and vehicle storage and impound forms; operates a variety of automated systems to
create or revise computer files. (b c d g h I k I m n o p)
2. Assists department personnel and the public in person and by phone; releases requested
reports and related information to the public or to outside agencies in accordance with
established regulations; provides general information regarding department policies, proce-
dures, and regulations. (a c d e f g h i I r)
3. Operates computerand teletype terminals to enter, modify, and retrieve data such as stolen
and recovered property, driver's license and vehicle registration information, warrants, and
detective supplements; conducts record checks and researches files for requested
information. (b c d g h I j k I m n o p)
4. Sorts, files, copies, and distributes crime reports, traffic reports, citations, and other records
as appropriate; performs file searches to locate missing records; issues permits and licenses
according to prescribed procedures. (a b c d e f g h I j k I n o p)
Page 1 of 4
CITY OF AZUSA, POLICE RECORDS SPECIALIST 1, II, III (continued)
5. Accepts bail; receives fees; prepares receipts, standard forms, and records in accordance
with established procedures; balances and submits daily cash deposits. (a b c d e f g h I j k
lop)
6. Assembles, codes, records, and summarizes a variety of police record data including data
on serious crime offenses, stolen vehicles, crime reports, and related records; compiles,
computes, and prepares City statistics on a monthly basis. (a b c d I j k I o p)
7. May perform a variety of general clerical tasks, including typing correspondence, bulletins,
lists, and standard forms; may sort and distribute mail; may prepare simple reports; may
post and tabulate numeric data. (a b c d h I j k I m n o p)
8. Provides temporary and vacation relief for other staff as necessary; performs matron duties
in the absence of a female police officer. (All)
9. Responds to, reviews, and processes requests for police records and "public records," per
department procedures, the Public Records Act, and laws and codes that regulate the
release of information. (a c e f g h I k p r)
10. Assists in responding to Subpoena Duces Tecum and other court processes regarding the
release of information. (a c e f g h I k p r)
11. Provides initial training of various tasks for Records Bureau personnel and provides ongoing
training as required. Provides special training as required (i.e. CLETS training for new
Department personnel, etc.) (All)
12. Assists in providing quality assurance controls and monitoring for various computer data
entry and retrieval system. (a c e k I )
13. Assists supervisor with coordination of work schedules, staff work, and special projects.
(All)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Prepare reports and keep accurate records.
C. Choose among alternatives to resolve problems.
d. Perform routine clerical work.
e. Communicate effectively with a variety of personnel and establish/maintain effective
working relationships.
f. Explain and apply policies and procedures.
Page 2 of 4
0 0
CITY OF AZUSA, POLICE RECORDS SPECIALIST I, II, III (continued)
g. Interpret and apply laws (i.e. Public Records Act), rules, regulations, procedures and
policies
h. Understand and follow verbal and written directions.
Work independently.
j. Perform mathematical computations including adding, subtracting, multiplying and dividing
accurately.
k. Operate a computer and use a variety of computer software.
I. Learn office methods and procedures.
M. Type and transcribe dictation.
n. Use correct English grammar, punctuation and spelling.
o. Alphabetize or numerically/chronologically sort materials.
P. Maintain records and perform specific program activities.
q. Train individuals or small groups of people.
Apply good customer service practices and techniques; demonstrate leadership ability in
providing positive and appropriate customer contacts and in continuing development of
customer services.
• • •39Q�1►1_�
Education and/or Exoerience
Any combination of education and/or experience that he provided the knowledge, skills, and
abilities necessary for satisfactory job performance. Example combinations include
equivalent to graduation from high school, completion of specialized training in the clerical
occupational field and
Police Records Specialist I: one year of general clerical experience which included a
variety of typing and record keeping tasks, as well as public contact work.
Police Records Specialist If: One year of experience comparable to that of a Police
Records Specialist I who has completed one year of successful performance at fifth
step of the assigned salary range.
Police Records Specialist III: one year of experience comparable to that of a Police
Records Specialist II who has completed one year of successful performance at fifth
step of the assigned salary range.
Page 3 of 4
CITY OF AZUSA, POLICE RECORDS SPECIALIST I, II, III (continued)
Knowledge and Skill Levels
Police Records Specialist I: Working knowledge of related office methods and
procedures; office equipment operation. Skill in the operation of a variety of office
equipment, including typewriter operation at a rate of 40 wpm or word processing
equipment at a comparable rate.
Police Records Specialist If: Considerable knowledge of related office methods and
procedures; office equipment operation; principles, codes, regulations, and laws
governing police records management; organization, procedures, and operations of
the police department. Skill in the operation of a variety of office equipment,
including typewriter operation at a rate of 40 wpm, or word processing equipment
at a comparable rate.
Police Records Specialist III: Advanced knowledge of related office methods and
procedures; office equipment operation; principles, codes, regulations, and laws
governing police records management; laws governing the release of public
information and law enforcement records; organization, procedures, and operations
of the police department; customer service techniques and programs; police records
data entry systems; adult learning and training techniques. Skill in the operation of
a variety of office equipment, including typewriter operation at a rate of 40 wpm, or
word processing equipment at a comparable rate.
Page 4 of 4
EXHIBIT "C" Date Adopted: 11-20-95
Class Code: 3737
CITY OF AZUSA
EMERGENCY SERVICES COORDINATOR
DEFINITION
Under limited supervision, develops and maintains a City program that provides for emergency services
covering hazards analysis, mitigation, planning, preparation, response and recovery; acts as an
administrative assistant to the Chief of Police; performs related duties as required.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the
essential functions will be noted in the announcement of position availability. Letters in parenthesis
at the end of each function statement represent the abilities required to perform that function.
1. Develops and maintains program objectives; coordinates and participates in the preparation of
progress reports and other material required for assistance from other agencies in emergency
management activities; develops, coordinates, and reviews comprehensive City emergency and
disaster preparedness plans; manages overall emergency programs for the community. (a b c
dhkno)
2. Provides necessary counsel and assistance on civil defense and emergency matters to public
agencies, businesses, schools, the general public, and other groups. (a b d e f j k 1)
3. Assesses and coordinates training activities related to disaster preparedness programs for all
City personnel; ensures readiness of response facilities, supplies, and equipment for disaster
and hazardous materials incidents; prepares the City's Emergency Operations Center for use.
(acdefghIjklmno)
4. Meets with local government officials to urge cooperation in emergency operations; applies for
State and Federal funding assistance; assists in preparing and administering the annual
operating budget for the program. (a b c d f g h I m)
5. Develops city-wide response system to coordinate mitigation efforts designed to eliminate or
at least reduce the impact of potential hazards and disasters; reviews, interprets, and enforces
laws, regulations, and directives pertaining to disaster response and mitigation; recruits and
trains volunteers to assist with emergency preparedness program. (All)
6. Tests emergency plans regularly in conjunction with the appropriate City, County, State, and
Federal officials; predicts the outcome of such tests, modifies or fine-tunes plans as necessary.
(All)
7. Develops Disaster Preparedness plans for the City; establishes policies and procedures for
emergency action by the Police Department; assists in developing and conducting necessary
training programs in emergency management for Police, City Departments and others within
the City; researches, writes and implements other programs for the Police Department as
requested. (a b j k n o)
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11
❑J
CITY OF AZUSA, EMERGENCY SERVICES COORDINATOR (continued(
8. Develops and coordinates the city-wide Illness and Injury Prevention Program that addresses
employee safety training, workplace inspections, regular work unit safety meetings; reviews
and interprets legislation, and implements policies and procedures pertaining to employee safety
to ensure City compliance with state and federal regulations. (a b c d f g h I j k I m n o)
9. Acts as Police Department safety liaison/coordinator in serving on city-wide Illness and Injury
Prevention Program's review committee. (a b c d e f g h j I m n)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Research and prepare complex reports on a variety of subjects.
C. Establish and maintain effective relationships with the community at large, the City Council,
and other public officials.
d. Plan, direct, and coordinate emergency preparedness programs.
e. Recruit and train volunteers.
f. Represent the City in a variety of meetings.
g. Make decisions regarding operational and personnel functions.
h. Operate programs within allocated amounts.
Respond to emergency and problem situations in an effective manner.
j. Understand, explain and apply policies and procedures.
k. Analyze unusual situations and resolve them through application of management principles and
practices.
I. Make effective public presentations.
M. Deal constructively with conflict and develop effective resolutions.
n. Plan, organize, and coordinate programs of interrelated activities.
o. Analyze emergency management, law enforcement, and state and federal safety programs,
problems, and needs and make appropriate recommendations.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an
individual with a disability.
Page 2 of 3
CITY OF AZUSA, EMERGENCY SERVICES COORDINATOR (continued)
QUALIFICATIONS GUIDELINES
Education and/or Exoerience
Any combination of education and/or experience that has provided the knowledge, skills, and
abilities necessary for satisfactory job performance. Example combinations include completion
of 60 semester units of college level course work in business or public administration or a
related field including completion of training courses in emergency preparedness planning and
two years of administrative experience including responsibility for program planning and
volunteer recruitment and supervision.
Knowledge and Skill Levels
Working knowledge of objectives, policies, project planning, and regulations pertaining to
emergency management programs state and federal workplace safety regulations; principles
and practices of public administration; effective office management and supervisory methods.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving
record.
Page 3 of 3
0
EXHIBIT "D" Date Adopted: 11-20-95
Class Code: 3746
CITY OF AZUSA
BUSINESS LICENSE FIELD ENFORCEMENT OFFICER
DEFINITION
Under general supervision, conducts field inspections and participates in the enforcement of the
City Business License Program; participates in the processing of applications and issuance of
licenses; performs related duties as required.
CLASS CHARACTERISTICS
This position assists in the implementation of the City's business license program through active
enforcement of the City's Business License Codes.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the
essential functions will be noted in the announcement of position availability. Letters in parenthesis
at the end of each function statement represent the abilities required to perform that function.
1. Conducts field inspections to locate individuals/organizations that are doing business in the
City; checks to ensure that proper licenses are in the possession of business operators;
directs individuals to obtain licenses and follows up to ensure compliance; schedules and
attends hearings for persons denied permits to operate certain businesses. (a c f g In i j k I
m n)
2. Participates in the processing of license applications; provides information on license fees
and regulations to applicants; assists applicants in completing forms. (a c e f g h i j I n)
3. Participates in the updating of computer files on businesses/licenses. (a c d g h i 1)
4. Solicits information on businesses operating in the City. (a c d g i k n)
5. Assists in preparing reports on the business license program. (a b c d f g h k 1)
6. Files and follows -up claims for the City in small claims court; issues citations, processes
necessary documents for prosecution of violators of the Business License Ordinance;
consults with the City Attorney; attends court hearings as a witness. (a b c d e f g i j k)
REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing.
b. Research and prepare complex reports on a variety of subjects.
C. Establish and maintain effective relationships with a variety of personnel, the community at
large, and other public officials.
d. Write reports and keep financial and statistical records.
e. Respond to inquiries, complaints, and requests in a fair and equitable manner.
Page 1 of 2
CITY OF AZUSA, BUSINESS LICENSE FIELD ENFORCEMENT OFFICER )continued)
f. Understand, explain and apply policies and procedures.
g. Analyze data and information.
h. Interpret and apply Business License Code effectively.
i. Understand and follow verbal and written directions.
j. Deal constructively with conflict and develop effective resolutions.
k. Conduct research and draw logical conclusions.
I. Operate a computer and use a variety of software.
M. Use photographic equipment such as polaroid cameras.
n. Read and interpret maps, plans, and legal descriptions.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an
individual with a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills,
and abilities necessary for satisfactory job performance. Example combinations include
education equivalent to graduation from high school and three years of experience in work
processes common to the enforcement of a business license program or in the enforcement
of laws and regulations.
Knowledge and Skill Levels
Working knowledge of the various processes associated with administration of a business
license program; laws and regulations governing the issuance of business licenses; methods
for locating businesses/individuals which attempt to avoid the payment of license fees;
techniques for obtaining compliance with laws and regulations. Skill in dealing effectively
with business owners and operators, other licensing agencies and regulatory bodies.
Soecial Reauirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory
driving record.
Pursuant to California Penal Code Section 832, successful completion of course of training
in Powers of Arrest within one year of appointment.
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