HomeMy WebLinkAboutResolution No. 95-C154RESOLUTION NO. 95-C154
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
ADOPTING PROCEDURES FOR THE TAKING AND STORING OF
MINUTES PERTAINING TO CLOSED SESSION MEETINGS OF THE
CITY COUNCIL
WHEREAS, California Government Code Section 54957.2 provides that the City
Council may, by ordinance or resolution, designate a clerk or other officer or employee of
the City to enter in a minute book a record of topics discussed and decisions made at closed
session meetings of the City Council; and
WIIEREAS,any such minute book maintained by a designee of the City Council is
not a public record subject to an inspection pursuant to the California Public Records Act
and, therefore, must be kept confidential; and
WHEREAS, the City Council desires that minutes pertaining to closed session
meetings of the City Council be taken and maintained by the City in a manner protecting
the confidentiality of the minutes; and
WHEREAS,the City Council desires to adopt policies and procedures pertaining to
minutes of closed session meetings of the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Azusa
as follows:
1. The City Council of the City of Azusa hereby approves the "Policies and
Procedures for Taking and Storing of Minutes of Closed Session Meetings of the City
Council" set forth in Exhibit "A", which is attached hereto and incorporated herein by
reference.
2. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED AND ADOPTED this 6th day of November, 1995.
'MAYOR
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I HEREBY CERTIFY that the foregoing Resolution No. 95-C154 was duly
adopted by the City Council of Azusa, at a regular meeting thereof, held on the 6th day of
November, 1995, by the following vote of the Council.
AYES: COUNCIL MEMBERS: HARDISON, MADRID, NARANJO, BEEBE,
ALEXANDER
NOES: COUNCIL,.MEMBERS: NONE
NONE
APPROVED AS TO FORM:
AI By ' I10- ��
City Attorney
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EXHIBIT "A"
POLICIES AND PROCEDURES FOR TAKING AND STORING MINUTES
OF CLOSED SESSION MEETINGS
OF THE CITY COUNCIL OF THE CITY OF AZUSA
The following policies and procedures shall apply to the taldng and storing of minutes
pertaining to closed session meetings of the City Council.
1. The City Attorney in attendance at each closed session meeting of the City
Council shall record in writing minutes of each closed session meeting. The minutes shall
contain, at a minimum, a description of each motion made by councilmembers, the name
of the councilmember making each motion, the name of the councilmember who seconds
each motion and the name of each councilmember voting in favor of, against and abstaining
on each motion. The minutes shall also reflect the names of all people present at each
closed session discussion on each item noticed on the agenda for the closed session meeting.
2. If the City Attorney is absent from the closed session meeting, the City
Administrator or his or her designee shall take minutes of the meeting. If neither the City
Attorney, nor the City Administrator is present at a closed session meeting, the Mayor shall
designate himself or herself or another councilmember present at the meeting to prepare
the minutes.
3. Minutes of closed session meetings of the City Council shall be delivered to
the City Administrator within five (5) business days of the date the minutes are taken. The
City Administrator shall store the minutes in order by date in a secured drawer or file
cabinet in his or her office. Minutes of closed session meetings of the City Council shall
only be made available for review by the City Administrator, the City Attorney, members
of the City Council or pursuant to an order of a court of competent jurisdiction over the
City of Azusa. The City Attorney may retain a copy of minutes prepared by the City
Attorney.
4. Minutes shall be retained in accordance with the provisions of California
Government Code Sections 34090, gl srQ.
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