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Home My WebLink AboutAgenda Packet - February 18, 2003 - CC . O,ytr�gR�p AGENDA CITY COUNCIL, AND THE REDEVELOPMENT AGENCY AZUSA AUDITORIUM TUESDAY, FEBRUARY 18, 2003 213 EAST FOOTHILL BOULEVARD 6:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE CHAGNON DAVE HARDISON COUNCILMEMBER MAYORPROJEMPORE DICK STANFORD IOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER 1. CLOSED SESSION A. REAL PROPERTY NEGOTIATORS - (Gov. Code Sec. 54956.8). Property: 232 W. Oakview Drive Foothill Village Project Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Negotiating Parties: Mr. Manuel Pedroza Under Negotiation: Terms of Silent Second Loan B. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Property Address: Northwest corner of Azusa Avenue and Foothill Blvd, Azusa, CA. 91702 Agency Negotiators: City Manager Rick Cole and Assistant City Manager Robert Person. Negotiating Parties: Tom Marshall Under Negotiation: Price and Terms of payment. C. PERSONNEL MATTER (Gov. Code. Sec. 54957) Employee Appointment: Reclassification of Office Specialist II, Associate Director of Park&Recreation, and Community Improvement Officer. D. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec 54956 8) Property Address: 613-615 N. Azusa Avenue, Azusa, CA. 91702 Agency Negotiators: City Manager Rick Cole and Assistant City Manager Robert Person. Negotiating Parties: Dr. Reyes Under Negotiation: Price and Terms of payment. 7:30 p.m. - Convene to Regular Meeting of the City Council. • Call to Order • Pledge to the Flag • Invocation - Reverend Mac Donald of the Christian Family Center. • Roll Call 11. PUBLIC PARTICIPATION Persoit/Group shall be allowed to speak without Interruption up to five (5) minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Particlpadon will be limited to sixty(60) minutes. A. Representative of American Legion Post #180 to addressed Council to present a check to go towards the erection of the Flag pole at the "triangle" on Sierra Madre and Azusa Avenue. III. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM COUNCIL AND STAFF A. Councilmember Rocha-Consideration of sponsoring Ms. Megan Smith, 2001 graduate of Azusa High School and member of the Citrus College Women Ensemble, in the amount of$100 to travel to Washington D.C. to perform at the White House. B. Councilmember Chagnon - Request for traffic study of the 51' and Sunset and 6'h and Sunset intersections. C. Update of the north Gateway Monument Sign by Forsight Creations. IV. CONTINUED ITEMS A. Schedule and Policv for Records Retention and Destruction of Obsolete Records. Recommendation: Waive further reading and adopt Resolution No. 03-C13, regarding the "Records Retention Schedule For Cities" and the "City of Azusa Police Department Records Retention and Destruction Policy" to use as guidelines for the retention and destruction of general City and Police Department records which have become obsolete. "RECORDS 'RECORDS 'RECORDS "RECORDS RETENTION STAFF RRETENTION RESOLURETENTION SCHEDLRETENTION SCHEDU 02/18/03 PAGE TWO r� V. SCHEDULED ITEMS A. PUBLIC HEARING — on an appeal of Planning Commission's Decision Regarding a Request for a Ten-Year Extension of the Amortization Period of Time for Two Nonconforming Uses, for the properties located at 330/336, 338 8.350 Foothill Boulevard and 638, 640, 8.644 Sunset Avenue. Recommendation: Open the Public Hearing; receive testimony, close the Hearing. Waive further reading and adopt Resolution No. 03-C14, upholding the Planning Commission decision to deny the application for a ten-year extension of the amortization period of time for the existing nonconforming uses. in In "NON CONFORMING"NON CONFORMING USE STAFF REPORT.I RESOLUTION.DOC" B. Equipment Replacement Budget Amendment. Recommendation: Hear from Staff. Authorize the Budget Amendment Request to fund additional equipment replacement. IR "EQUIPMENT REPLACEMENT.DOC" VL CONSENT CALENDAR The Consent Calendar adopting the printed recommended action wi//be enacted with one vote. IF Staff or Councilmembers wish to address any item on the Consent Calendar individual/y, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. "MINUTES- FEBRUARY 3, 2003.0 B. Resolution Authorizing the Submittal of an Application Proposal and the Signing of a Contract for Providing Senior Meals for Person Age 60+ and Authorizing Execution of All Documents. Recommendation: Adopt Resolution No. 03-C 15, authorizing staff to submit an application for the senior nutrition program and the Mayor to sign contract and all necessary documents. "SENIOR MEALS.DOC" C. Resolution Accepting a Grant Deed and Directing the Recordation Thereof—Azusa Health Center. Recommendation: Adopt Resolution No. 03-C 16, accepting the grant deed and directing the recordation thereof. "AZUSA CLINIC CONVEYANCE.DOC' 02/18/03 PAGE THREE D. Human Resources Action Items. Recommendation: Approve Personnel Action Requests in,. accordance with Section 3.3 of the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). "HR ACTION ITEMS.DOC" E. San Gabriel Canyon Road Beautification — Project Budget Amendment. Recommendation: Approve the budget amendment for the San Gabriel Canyon Road Beautification (SGCRB) project to consolidate various funds under one project number and appropriate funding from the Electric and Water Funds as follows: 1 . From Water retained earnings, transfer into SGRB, $583,625.00, 2. From Electric retained earnings, transfer into SGRB, $410,000.00, 3. From Pavement Management Improvements plan, transfer into SGRB, $190,500. INIATI "PUBLIC WORKS BUDGET AMENDMEN F. Master loint Venture Cooperative Agreement with Azusa Unified School District Recommendation: Approve the following changes to the Master joint Venture Cooperative Agreement with AUSD: 1. Under Section 4.1 of the agreement, delete the words "or until terminated pursuant to the terms of Section 8.5 below". 2. Delete Section 8.5. NINO WWI "LIBRARY "LIBRARY JOINT "LIBRARY REPORT.DOC" VENTURE.DOC" ATTACHMENT.DOC" G. Purchase of Radio Equipment for Police Vehicle Emergency Radio Communications Systems. Recommendation: Approve the purchase of a total of thirty-five (35) police vehicle radios for field use in order to improve radio communications capabilities of Azusa Police Officers in the amount of $19,485.00 from the lowest bidder, Communications Center. "POLICE RADIOS.DOC" H. City Treasurer's Report as of January 31, 2003. Recommendation: Receive and file. M e "TREASURER'S 'TREASURER'S COVER LETTER.DOCREPORT-JANUARY.; 02/18/03 PAGE FOUR I.' ,Amendment and Increase of $10.000 to the Blanket Purchase Order for Police Department Radio Maintenance and Repalr with Communications Center, for a New Total of $34.999.00. Recommendation: Approve an increase of$10,000 in blanket purchase order No. 310690 with Communications Center. "RADIO MAINTENANCE.DOC" J. Updated Class Specification and Salary for the Positions of Community Improvement Officer and Reclassification for Account Specialist 1 and Director of Park Planning & Development. Recommendation: The Personnel Board recommends, pursuant to the City of Azusa Civil Service Rules Section 3.8 and 3.9, that the City Council approve the following actions: Updated class specification and salary for the position of Community Improvement Officer; Reclassification of an Office Specialist II to Account Specialist I; and Reclassification of an Associate Director of Park & Recreation to Director of Park Planning and Development by adopting Resolution No. 03-C 17. In "HUMAN RESOURCES REPORT K. Authorization to Amend the Contract with Forsight Creations for the Construction of a South Gateway Monument Sign and Authorization to Amend the Capital improvements Project Budget for the South Gateway Monument Sign Project by $3.000. Recommendation: Authorize an amendment to the contract with Forsight Creations to extend the term of the contract through February, 2003 and authorize an additional $3,000 to the existing $100,000 capital improvements project budget in order to close out the project and make a final payment of $10,000. "FORSIGHT CONTRACT AMENDM L. Resolution of Support for the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC) Grant Program Under the California Clean Water, Clean Air, Safe Neighborhoods and Coastal Protection Bond Act of 2002 (Prop 40) Recommendation: Adopt Resolution No. 03-C18, in support for the RMC Grant Program under the Clean Water, Clean Air, Safe Neighborhoods, and Coastal Protection Bond Act of 2002 (Prop 40). "PROPOSITION 40 RESOLUTION.DOC" 02/18/03 PAGE FIVE M. Letter of Support for Senate Bill 5x-Alcohol Related Emergency Services ReimbursemeDt Act of 2003 "Five for Life". Recommendation: Authorize the Mayor to sign, on behalf of the City, the letter of support for California Senate Bill 5x: The Alcohol Related Emergency Services Reimbursement Act of 2003 "Five for Life". "SB 5X-FIVE FOR LIFE SUPPORT.DOC" N. Resolution Authorizing Payment of Warrants by the City. Recommendation: Adopt Resolution No. 03-C 19. VII. REDEVELOPMENT AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. if Staff or Directors wish to address any item on the Consent Calendar /ndividua//y, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. "REDEVELOPMENT MINUTES- FEBRUAR B. Agency Treasurer'sReport as of January 31 2003. Recommendation: Receive and file. In Tom.! "REDEVELOPMENT "REDEVELOPMENT TREASURERS REPORTREASURERS REPOR C. Resolution Authorizing Payment of Warrants by the A¢encv. Recommendation: Adopt Resolution No. 03- R4. ai "REDEVELOPMENT WARRANT REGISTEF VIII. ORDINANCES/SPECIAL RESOLUTIONS A. Proposed ordinance amending the City Zoning Map to reflect the reclassification of property located at 18331 E. Foothill Blvd. from single-family residential 10,000 sf lot minimum (8-1- 10) and residential Agriculture (RA) to Specific Plan (SP) Case No. Z-2002-03. Recommendation: Waive further reading and adopt Ordinance No. 03-01 . CCOrdZ.doc 02/18/03 PAGE SIX B. Proposed ordinance approving and adopting the Monrovia Nursery Specific Plan for properties designated Assessor Parcel Nos. Within the City - 8608-003-001 , 8608- 003-002, 8608-003-005, 8608-003-006, 8625-004-007, 8625-004-012, 8625-029-006, 8684-022-012; Within the City's Sphere of Influence- 8608-003-003, 8625-001-001 , 8625-002-002, 8625-004-129, 8625-004-130, 8625-005-014, 8625-005-018, 8625-005- 019, 8625-008-001, 8625-008-005, 8625-009-011, 8625-009-012, 8625-010-008, 8625-029-005, 8684-024-033, 8684-024-039, 8684-024-041 , 8684-024-042, 8684-024- 043. Recommendation: Waive further reading and adopt Ordinance No. 03-02. CCOrdSP.doc C. Proposed ordinance pre-zoning the unincorporated area of Los Angeles County described on exhibit a Zone Change Case Z-2002-03). Recommendation: Waive further reading and adopt Ordinance No. 03-03. CCOrdPREZONE.doc D. Proposed Resolution determining that the Public Convenience and Necessity Require Design, Construction and Maintenance of Roadways Less than 40 feet for Roadways Contained in the Monrovia Nursery Specific Plan. Recommendation: Waive further reading and adopt Resolution No. 03-C20. In 'STREET WIDTH "STREET WIDTH REPORT.DOC" RESOLLMON.DOC' Ix. ADJOURNMENT. A. Adjourn to Monday, March 3, 2003, at 5:00 p.m. in the Office of the City Manager in order to conduct a Closed Session as follows: PERSONNEL EMPLOYMENT EVALUATION (Gov. Code Sec. 54957 . City Manager and City Attorney Annual Evaluation. /n compliance with the Americans with Dlsabilltles Act, Ifyou need special assistance to participate In a city meeting, please contact the City Clerk at 626-812-5229. Nodflcadon three (3) working days prior to the meeting or time when special services are needed will assist staff In assuring that reasonable arrangements can be made to provide access to the meeting 02/18/03 PAGE SEVEN