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HomeMy WebLinkAboutAgenda Packet - April 29, 2003 - CCAGENDA ADJOURNED REGULAR MEETING OF THE AZUSA CITY COUNCIL AZUSA LIGHT AND WATER DEPARTMENT 729 NORTH AZUSA AVENUE I. PRELIMINARY BUSINESS • Call to Order • Pledge to the Flag • Roll Call TUESAY, APRIL 29, 2003 6:30 P.M. 11. PUBLIC PARTICIPATION - Please note that public comments are welcomed by recognition of the Mayor. III. AGENDA ITEMS A. Discussion regarding Special Events. Recommendation: Conduct discussion. B. Cohesive City Council Discussion. Recommendation: Conduct discussion. N. ADJOURNMENT A. Adjourn. "In compliance with the Americans with Disab/lides Act, Ifyou need special assistance to partic/pate In a citymeeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff In assuring that reasonable arrangements can be made to provide access to the meeting. n Library Total 1 112 to 114 J 3,5 � o D b -6057 LIBRARY SPECIAL EVENTS Book Sale (Friends of the Library) (1) Canyon City Book Club (12) City Links (1) Job Shadow (1) Lunch @ the Library (12) National Library Week (1) Open House (1) Friends/Chamber of Commerce mixer (1) Boole giveaways: (2 to 4) Family Fun Night (Last Tuesday of the Month) (12) Halloween Haunted House (1) Moonlight Story Time (52) Summer Reading Program (1) Opening event (1) Tuesday program (8) Closing party (1) Teen Advisory Council (4) Library Total 1 112 to 114 J RECREATION AND FAMILY SERVICES DEPARTMENT SPECIAL EVENTS Movie Under the Stars Program (3) Garage Band "4"/Skate Jam (1) Jr. Olympic Track Meet (1) Sand Castle Contest (1) Summer Pool Side Carnival (1) Dive in Movie Night (2) Fantastic Friday Activities (1) Frisbee Golf Tournament (1) Whiffle Ball World Series (1) Softball Tournament (1) Volleyball Tournament (1) 4 on 4 Basketball Tournament (1) Beach Trip (2) Golden Days Carnival (1) Golden Days Parade (1) 5K/2K Run/Walk (1) Halloween Carnival (1) Middle School Dances (5) Haunted House (1) Winter Fiesta (1) Shopping For Kids (1) AYP BBQ/Dance (1) Pony/Colt All Star Tournaments (1) Mighty Mite Opening Day Fair (5) 2 r Golf Tournament (1) Adult Softball Tournament (1) Adult Sand Volleyball Tournament (t ) High School Girls Sand Volleyball Tournament (t) Rubber Ducky Regatta (1) Santa Claus Playground Visits (1) Easter Egg Dying (1) Tree Lighting Ceremony (1) Middle School Basketball Tournament SGVMAA Basketball Tournament (1) SCMAF Football Championship (1) Easter Egg Hunt (t ) Cinco de Mayo (1) Punt, Pass & Kick Skills Contest (i ) Hot Shot Skills Contest (1) Girls Night In (t) Youth Banquets (13) Elks Free-throw Contest (1) Knights of Columbus Free Throw Contest (1) Class Recitals (4) Recreation And Family Services Total 71 91 AZUSA SENIOR CENTER SPECIAL EVENTS Dinner Dances Valentine (1) Center Anniversary (1) Luau (1) Halloween (1) Christmas (1) Annual Volunteers Recognition Dinner (1) Rummage Sale (1) National Senior Center Week (1) Step Out For Senior Centers Walk (1) L.A. County Older American Recognition Day (1) Health Fair (1) Flu Immunization Clinic (1) Holiday Boutique (1) Senior Center Total 13 Total Special Events 196 to 198 J SPECIAL EVENTS - COST PER EVENT Event Public Works Police Det Recreation Trans Redev L&W MIS Library Finance HR CM PIO Total Per Event Hands Across Azusa $ 2,214 $ 1,718 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 6,811.00 State of the City Address $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 2,879.00 Soap Box Derby $ 1,211 $ 4,863 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 8,953.00 Dump That Junk $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 2,879.00 Ceasar Chavez Da $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 2,879.00 National Library Week $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 2,879.00 Cinco de Mao $ 4,426 $ 1,622 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 8,927.00 Mariachi Concerts $ 5,904 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 8,783.00 CEO Lunch $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 2,879.00 Arbor Da $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 2,879.00 Memorial Day Celebration $ 3,873 $ 30 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 6,782.00 Summer Recreation $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 2,879.00 4th of July Parade $ 3,033 $ 1,038 $ 96 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 7,046.00 Dia de Musica $ 1,919 $ 3,966 $ 2,500 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 11,264.00 Concerts in the Park $ 3,285 $ 35,600 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 41,764.00 City Links $ 9,936 $ 2,500 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 15,315.00 Azusa Fest $ 496 $ 1,000 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 4,375.00 Golden Days $ 44,154 $ 30,704 $ 3,445 $ 2,500 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 83,682.00 Halloween Festival $ 977 $ 2,203 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 6,059.00 Veterans Da $ 3,559 $ 30 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 6,468.00 Business Image Awards $ 2,932 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 5,811.00 Holiday Tree Lighting $ 1,334 $ 245 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 4,458.00 Winter Fiesta $ 6,295 $ 779 $ 1,204 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 11,157.00 Smart Growth Lunches $ 2,642 $ 108 $ 2,750.00 Tree Planting $ 14,446 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 17,325.00 5K Run $ 2,457 $ 1,338 $ 1,755 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 8,429.00 Slauson Pool Carnival $ 886 $ 1,574 $ 108 $ 145 $ 145 $ 848 $ 1,633 $ 5,339.00 Hoops Shoot Out $ 109 $ 145 $ 145 $ 848 $ 1,633 $ 2,880.00 Flag Ceremony $ 109 $ 145 $ 145 $ 848 $ 1,633 $ 2,880.00 Octoberfest $ 109 $ 145 $ 145 $ 848 $ 1,633 $ 2,880.00 River Clean U $ 109 $ 145 $ 145 $ 848 $ 1,633 $ 2,880.00 River Event $ 109 $ 145 $ 145 $ 848 $ 1,633 $ 2,880.00 Skate Park Opening $ 109 $ 145 $ 145 $ 848 $ 1,633 $ 2,880.00 Blue Star Program $ 109 $ 145 $ 145 $ 848 $ 1,633 $ 2,880.00 Candidates Forum, $ 109 $ 145 $ 145 $ 848 $ 1,633 $ 2,880.00 Library events $ 11,300 11 848 $ 104,005 $ 39,260 $ 11,779 $ 5,000 $ 21,045 $ 35,600 $ 3,680 $ 11,300 $ 4,930 $ 4,930 $ 29,680 $ 55,522 $ 326,731.00 RESOLUTION NO. 94-C156 A JOINT RESOLUTION OF THE CITY COUNCIL AND REDEVELOPMENT AGENCY OFT[ IE CITY OF AZUSA ESTABLISHING UPDATED RULES OP ORDER FORTHE CONDUCT OF CITY COUNCIL AND AGENCY MEETINGS AND RESCINDING ALL PREVIOUS RESOLUTIONS CONCERNING RULES OF ORDER. WHEREAS, It has become evident that the heretofore established rules of order for the conduct of City and Agency and Authority meetings have a great need to be updated in order to be consistent, and WHEREAS, This requires that Resolutions numbers 94-C80, 93-C I01, 92 -C40,92 -C29,94 - R24, 2 -C40,92 -C29,94 - R24, 93-1144 and 92-1119, be rescinded, NOW, TI IEREFORE, TI IE CITY COUNCIL OF TME CITY OF AZUSA DOES I IEREBY RESOLVE AS FOLLOWS: SECTION 1. MEETING TIMES The regular meet^igs of the City Council and Redevelopment Agency of the City ol'AZusa shall be on the first and third Mondays of each month beginning at 7:30 P.M., provided Ihat, whenever file time lir holding any of the meetings falls on a holiday, the meeting shall be held on the next business day unl.•ss otherwise ordered by the Council. The sessions shall be held in the City Auditorium ofthe City of AZutsa unless otherwise ordered by the City Council. The City Council may adjourn a regular meeting to stated future date and time, or it may call a special meeting, provided Ihal proper notice to the public has been made as provided by law. SECTION 2. AGENDA A. A written agenda shall be prepared for each regular and adjourned regular meeting of the City Council and Redevelopment Agency. B. The agenda shall be posted not less than 72 hours in advance of the regular or adjourned regular meeting to which it relates. C. The agenda sl:, 11 be posted in a location freely accessible to the public in the City Clerk's office, Azusa Public Librcry and Police Department. The person posting the agenda shall complete and sign a certificate of posting. D. The agenda must contain a brief general description of each item of business to be transacted or discussed at the meeting and a statement of staff's recommended action. E. Each agenda shall contain a clear statement of the time and location of the meeting as well as_a statement that reports and documents relating to each agenda item are on file in the office of the Cify Clerk and iaie.available for public inspection.-> r F. In addition to other notice requirements, the call and notice of a special meeting shall be posted at the locations specified in subparagraph C. Where feasible, an agenda shall be prepared for the special meeting in accordance with the procedures described in the paragraph. G. Agenda policy as established by the City Council allows any council member of the City Council to add items to the agenda. RESOLUTION NO. 94-C156 PAGE 2 0f 7 1-I. In accordance with Government Code Section 54956.5, the Council shall not take any action on any item which does not appear on the posted agenda except as follows: Emergency Situation. An emergency situation is defined as a work stoppage or other activity which severely impairs public health, safety or both, or a crippling disaster which severely impairs public health, safely, or both. Before proceeding to act upon an emergency item not appearing on the agenda, the Council shall by a majority vote determine that an emergency situation exists and that prompt action is required by the Council. The Council shall include in the minutes of its meeting the facts upon which it relied in finding the existence of an emergency situation. 2. "SubseQuont Need" items. The Council may act upon an item not appearing on the agenda if;( finds, by a two-thirds vote (or by a unanimous vote if less than two-thirds but more !hall it quorum of its members are present) that the need to lake action on the non -agenda item is required because the need to act arose after the posting of the agenda. If such a determination is made, a statement of facts upon which the detenninalion is based shall be included in the minutes supporting the action taken. I leld-over Items• Items not appearing on the posted agenda may be acted upon at a meeting if: (a) ti - item appeared on a properly posted agenda for a previous meeting; ai -I (b) the previous meeting occurred not more than five calendar days prior to the date of the meeting at which the item is proposed to be considered; and (c) the item was continued from the previous meeting to the meeting at which action is proposed to be taken. 1. Emergency meetings pursuant to Government Code Section 54956.5 and other applicable law can be held without complying with the agenda requirements of this paragraph. SECTION 3. PUBLIC PARTICIPATION A. AGENDA PLACEMENT AND TIME LIMITS Puhlic participation shall be immediately after the ceremonial portion of the City Council meeting and before adoption of the consent calendar portion of the agenda. 2. Public participation shall be limited to one (1) hour. 3. Each person addressing the City Council during the Public Participation potion of the agenda shall be limited to five (5) minutes in which to speak. 4. All possible efforts shall be made to facilitate and accommodate public input. B. ITEMS PLACED IN PUBLIC PARTICIPATION SECTION OF AGENDA A person desiring to place items within the scope of Government CodeSection 54954.3, in the Public Participation Section of the agenda shall submit it request, in writing, to the City Clerk by noon of the business day at least live days prior to any regularly scheduled or adjourned City Council meeting (e.g., for regular Monday meetings, this would be noon on the preceding Wednesday) stating the nature of the agenda item in as much detail RESOLUTION NO. 94-C156 PAGE 3 OF 7 C. PUBLIC PARTICIPATION AGENDA ITEMS After the Mayor calls the item for consideration and, if needed, the staff renort is presented, the Mayor shall call on the person(s) who placed lite item o'i the agenda. 2. There shall be no public input once the Council starts deliberation on the agenda item unless the Council requests additional information. 3. Each person is limited to address the City Council once per meeting and only it the public participation portion of the agenda, except for Public l learings, or litr a scheduled item that directly pertains to a specific individual or group. D. NON -AGENDA ITEMS FOR PUBLIC PARTICIPATION I . A person desiring to discuss an item not on the Public Participation of the agenda on the evening of the meeting shall submit to the City Clerk by 7:30 p.m. on the night of the meeting a card indicating the nature of the item and who will speak. 2. A person may address the City Council only on items within the subject mutter jurisdiction of the City. A determination of whether an item is appropriate for discussion shall be made by the Mayor with the consent of the Council. SECTION 4. ORDER OF BUSINESS A. The business of the City Council shall be considered in substantially file following order, except as may be otherwise ordered by lite Mayor or as directed by a majority of the Council: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. H. 12. 13. Pledge to the Flag Invocation Ceremonial Public Participation Consent Calendar Special Call Items Community Redevelopment Agency In,lustrial Development Authority Public Financing Authority Ordinances/Special Resolutions Scheduled Items, i.e., Public Hearings, etc. Oilier Business/City Council Adjournment SECTION 5. CONSENT CALENDAR DEFINED A. Those items proposed for the City Council Agenda which are deemed to be routine by the City Administrator and the City Clerk shall be aggregated to comprise a separate section on the Agenda and shall includ;, but not be limited to, the following items: RESOLUTION N0. 94-C156 PAGE 4 OF 7 1. Approval of minutes 2. City Treasurer's Report 3. Buc'get Amendment Resolutions 4. Check Register Resolutions 5. Notices of Completion 6. Planning Commission Resolutions 7. Approvals of final Tract Maps/Parcel Maps S. Approvals of Annexations 9. Acc::ptance of Grant Deeds/Grants of Easement 10. Approvals of Leases and Agreements ]I. Bid Awards 12. Calls for Bids 13. Resolutions of Intent of Calling for I learings 14. Consideration of Claims filed against the City 15. Appoinuuenls/Resignaliuns/Uthcrl'crsunucl Actions 16. Resolutions concerning Records scheduled liar Destruction 17. Requests fbr Proclamations or special recognition 18. Receive and file or retcr correspondence B. Those items li :1ed under the section entitled "CONSENT CALIiNDAR" shall be enacted with one vote in accordance with the following procedures: 1. No member of the Council, Slaff or public shall read aloud at a Council Meeting the Consent Calendar items as listed on the agenda or read aloud at a Council meeting the slaff reports or recommendations for Consent Calendar items. 2. The Mayor will first ask the Council members and staff if there is a request to remove an item from the Consent Calendar in order to speak for or against the recommended Council action. The Mayor, with consent of Council, or the Council on its own motion shall have authority to decide if any items shall be removed from the Consent Calendar. Notwithstanding any other provision of this Resolution, no person may speak on a Consent Calendar item unless it is removed from the Consent Calendar. 3. The matters removed from the Consent Calendar will be considered individually at the end of the section under SPECIAL CALL ITEMS. If the item is removed, the procedures of Section 3.0 apply. 4. The entire Consent Calendar, with the exception of those specially -called items, shall be voted upon by roll call under one motion. SECTION 6. PARLIAP.4ENTARY PROCEDURE FOR CITY COUNCIL MEETINGS Business shall be conducted by the Council by motion in accordance with the following standards of conduct. A. Obtaining the Floor. Any member of the Council who wishes to speak must first obtain the floor by being -recognized by the Mayor. The Mayor must recognize any Councilnrember who f appropriatcly'sccks lI ' floor when enUilaf to do sb. B. motions. 'file Mayor or any member of the Council may call for action on any matter before the Council by making a motion. Before the motion can be considered or debated it must be seconded. Once the motion has been properly made and seconded, the Mayor shall open the matter liar debate offering the first opporlrmily to debate to the moving party and, Ihcreafter, to any Councilmemher properly recognized by the Mayor. Once the motion has been fully debated and the Mayor calls Ibr a vote, no fiuther debate will be allowed, provided however, Councilmcmbers may be allowed to explain their respective votes. RESOLUTION NO. 94-C156 PAGE 5 0f 7 C. Voting. Every Councilmember present at a meeting when a motion question comes up for a vole shall vole for or against the motion or abstain. If the vote is a voice vole, the Mayor shall declare the result and note lir the record all "yes" votes and all "no" votes. The Council may also vole by roll call vote, ballot or voting machine. Regardless of the manner of voting, the results reflecting all "yes" and "no" votes must be clearly set forth for the record. In order to be adopted a motion requires the "yes" vote of a majority of the quorum present, unless the vole of three or more Councilmembers is requited by statute, ordinance or resolution. An abstention shall not he counted as a "yes" or a "no" vole but the Councilmember abstaining shall be counted for (lie purpose of determining the quorum A lie vote means no action has been taken. D. Procedural Rules of Order. Once the main motion is properly placed on the floor, several related motions may be employed in addressing the main motion, and if properly made and seconded, must be dispo^ed of before the main motion can be acted upon. The fallowing motions may be made by the Mayor or any Councilmember at any appropriate time during the discussion of the main motion. They are listed in order ol'precedence. I. Subsi,liary Motion. The first three subsidiary motions are non -debatable; the last four are debatable. (a) Lay On the Table. Any Councilmember may move to lay the matter under discussion on the table. This motion temporarily suspends any further discussion ol'the pending motion without selling a certain time to resume debate. In order to bring the matter back heli re the Council, a motion must be adopted that the matter be taken from the table. A motion to lake Irom a table must be made at the same meeting lit which it was placed on the table or al the next regular meeting of the Council. Otherwise the motion that was tabled dies, although it can be raised later as a new motion. (b) Move Previous Question. Any Councilmember may move to immediately bring the question being debated by the Council to a vote, suspending any further debate. The motion must be made and seconded without interrupting the one who already has the floor. A majority vote of the quorum present is required for passage. (c) Limited or Extend Limits of Debate. any Councilmember may move to put limits on the length of debate. The motion must be made and seconded and requires a majority vole of the quorum present to pass. (d) Postpone to a Certain Time, Any Councilmember may move to postpone debate and aclion on the motion to a date and certain time. (e) Conrad or Refer. Any Councilnumber may move that the matter being discussed should be rclerred to staff', a cununillee or it commission lir further study. The motion may contain directions lin• the slal7', cummiltec or commission, as well as a date upon which the matter will be returned to the Council's Agenda. If no dale is set lir returning the item to the —Council agenda, any-Councihnenuber may move, at -any time, to require - the item be returned to the agenda. (t) Amend, Any Councilmember may amend the main motion or any amendment made to the main motion. Before the main motion may be acted upon, all amendments and amendments to amendments must first be acted upon. An amendment must be related to the main motion or amendment to which it is directed. Any amendment which substitutes a new motion rather than amending the existing motion is out of order and may be so declared by the Mayor. RESOLUTIONNO. 94-C156 PAGE 6 Of 7 (g) Postpone Indefinitely. Any Councilmember may move to postpone indefinitely the motion on the floor, thus avoiding a direct vote on the pending motion and suspending any further action on the mutter. 2. Motions of Privilege. Order and Convenience. The following actions by the Council are to ensure orderly conduct of meetings and for the convenience of the Mayo- and Councilmembers. These motions take precedence over any pending main or subsidiary motion and may be debated except as noted. (a) Call fix Orders of the Day. Any Councilmember may demand that the agenda be followed in the order stated therein. No second is required and the chair must comply unless the Council sets aside the agenda order of the day. This motion is not debatable. (b) Question of Privilege. Any Councilmember, at any time during the meeting, may make a request of the Mayor to accommodate the needs of the Council or his/her personal needs for such things as reducing noise, adjusting air conditioning, ventilation, lighting, etc. Validity of question is ruled on by the Mayor. (c) Recess. Any Councilmember may move for a recess. (d) Adiourn. Any Councilmember may move to adjourn at any time, even if there is business pending. The motion is not debatable. (e) Point of Order. Any Councilmember may require the Mayor to enforce the rules of the Council by rasing a point of order. The point of order shall be ruled upon by the Mayor. (1) Appeal. Should any Councilmember be dissatisfied with a ruling from the Mayor, lie/she may move to appeal the ruling to the full Council. (g) Suspend the Rules. Any Councilmember may move to suspend the rules if necessary to accomplish it matter that would otherwise violate the rules. (h) Division of'Ouestion. Any Councilmember may move to divide the subject matter of a motion which is made up of several parts in order to vote separately on each part. This motion may also be applied to complex ordinances or resolutions. (i) Reconsider. Except for votes regarding matters which are quasi-judicial in nature or matters which require a noticed public hearing, the Council may reconsider any vote taken at the same meeting, but no later than the same or next meeting, to correct inadvertent or precipitant errors, or to consider new information not available at the time of the vote. The motion to reconsider must be made by a Councilmember who voted on die prevailing side, must be seconded and requires a majority vote of the "r a urea ior` assa are g.udlcss csl`lhc vole rociurcJ lo`udo ri the motion '- I P 6. 6' I I being reconsidered. If the motion to reconsider is suce"slid, the matter to be reconsidered lakes no special preference over other pending nn alters and any special voting requirements related thereto still apply. Except pursuant to it motion to reconsider, once a matter has been determined and voted upon, the same mutter cannot be brought up again at the same mecling. RESOLUTION NO. 94—C156 PAGE 7 OF 7 (j) Rescind. Repeal or Annul. The Council may rescind, repeal or annul any prior action taken with reference to any legislative matter so long as the action to rescind, repeal or annul complies with all the rules applicable to the initial adoption, including any special voting or notice requirements or unless otherwise specified by law. SECTION 7. ESTABLISHING A NORMATIVE STRUCTURE FOR COUNCIL MEETINGS A. Recognizing that it is of critical importance that the public's business be conducted in an efficient and timely manner, and that a Councilmember's ability to effectively deal with agenda issues diminishes as meetings proceed to an advanced night hour, the following parameters are hereby established. I. Regul it City Council meetings shall end no later than 10:30 p.m. 2. When required, closed sessions shall begin no later than 10:10 p.m. and shall conclude no Inter than 10:25 p.m. 3. Each meeting shall adjourn no later than 10:30 p.m.; any unfinished business shall be held over to the next regular or adjourned meeting. 4. The above notwith- standing, a meeting may be extended past 10:30 p.m. upon vote of the City Council and only if absolutely required because of timing and/or emervency requirements of the business at hand. SECTION 8, COUNCIL AUTHORITY The Council shall have the authority to waive provisions of this Resolution unless the procedure is required by law. Failure of the Council to follow the procedure established by this Resolution shall not invalidate or otherwise affect any action of the Council. RESOLUTION PASSED AND ADOPTED this MAYOR 7th day of November, 1994. I I IEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of Azusa at a regular meeting thereof, held on the 7th day of Nov. , 1994, by the following vote of the Council: AYES: COUNCILMEMBERS/DIRECTORS: HARDISON, MADRID, NARANJO, BEEBE NOES: COUNCI I .Ivl EM B I-- RS/DI RECTORS: ALEXANDER ABSENT: COUNCH,MEMBERS/DIRECTORS: NONE