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HomeMy WebLinkAboutResolution No. 03-C026• RESOLUTION NO. 03-C26 • THE CITY COUNCIL OF THE CITY OF AZUSA HEREBY AUTHORIZES THE SUBMITTAL OF A GRANT APPLICATION, THE INCURRING OF AN OBLIGATION, THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO, AND ANY OTHER DOCUMENTS NECESSARY TO SECURE A CEGP GRANT FROM THE STATE OF CALIFORNIA, DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT. WHEREAS, the City of Azusa wishes to apply for and receive an allocation of funds through the Code Enforcement Grant Program; and WHEREAS, the California Department of Housing and Community Development (herein referred to as "HCD") has issued a Notice of Funding Availability ("NOFA") for the Code Enforcement Grant Program established by SB 1227 Burton (Chapter 26 of the Statues of 2002), Health and Safety Code section 53533(a)6. Pursuant to the statute, HCD is authorized to approve funding allocations for the program, subject to the terms and conditions of the NOFA and program application forms. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AZUSA AS FOLLOWS: SECTION 1. The City of Azusa shall submit to HCD an application to participate in the Code Enforcement Grant Program in response to the NOFA issued February 14, 2003 which will request a funding allocation in the amount not to exceed 5100,000 for the purchase of the capital assets identified in the application to be used in the City of Azusa. The application also commits the applicant to use, support, and maintain the capital assets acquired with grant funds for at least three years. SECTION 2. If the application for funding is approved, the City of Azusa hereby agrees to use the funds for eligible capital asset(s) in the manner presented in the application as approved by HCD and in accordance with the NOFA and application package. It also may execute any and all instruments required by HCD for participation in the Code Enforcement Grant Program. SECTION 3. The City of Azusa authorizes the City Manager to execute in the name of the City of Azusa the application, the Standard Agreement, and all other documents required by HCD for participation in the Code Enforcement Grant Program. PASSED, APPROVED AND ADOPTED this 17`h day of March, 2003. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by The City Council of the City of Azusa, at a regular meeting thereof, held on the 17`h day of March, 2003, by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE CITY CLERK 0 0 STATEOFCALIEOENIA9USINESS,SRANSP_ORTATION.AGD MOUSINCiAGEd GRAY DAVIS Gn ern [ DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF CODES AND STANDARDS 1800 THIRD STREET, SUITE 260, P.O. BOX 1407 SACRAMENTO, CAUFORNIA 958121407 (916)4459471 FAX (916) 327,4712 From TDD Phones 1 (800) 7752929 NOTICE OF FUNDING AtiAiLABiLITY (\OFA) Code Enforcement Grant Program (CEGP) February 14. 2003 The Department of Housing and Community Development (HCD), Division of Codes and Standards, is pleased to announce Elie availability of $4,750,000.00 in funding for housing code enforcement assistance grants from the HCD's Code Enforcement Grant Program (CEGP). Purpose The CEGP is a new, program with the aim of making grant funds available to cities, counties, and cities and counties for capital expenditures that unprove the effectiveness of and supplement existing local funding for code enforcement programs related to housing code maintenance or compliance. To be ebgibfc applicants must demonstrate the intent to ensure cooperative and effective working relationships between code enforcement officials, local prosecutorial agencies, local health deparm eut, local building and planing departments, policing agencies, local housing agencies or other agencies participating in an interdisciplinary approach to housing code enforcement. Assembly Bill 2867 (Chapter 82, Statutes of 2000) as subsequently amended, established HCD's initial Community Code Enforcement Grant Progrann and the Code Enforcement Incentive Program in Chapter 8, connnencing with section 1*8 of the HSC. These demonstration programs funded increased code enforcement staff and resources to improve and preserve existuhg housing through maintenance, acid connmunin-oriented code enforcement efforts. The new CEGP was established by Senate Bill 1227 (Chapter 26, Statutes of 2002) under I4SC section 53533(a)(6); the funding was approved as part of Proposition 46 (2002). The new CEGP will continue to capitalize and build on interdisciplinary, community -oriented code enforcement and preservation concepts, but will provide grant funding only for capital expenditures that supplement or complement local code enforcement and compliance activities. Provisions of the HSC govern this NOFA and its program funding commitments. Pursuant to HSC Section 5=533, there will be no program regulations. In heu thereof, this NOFA, its application fors, and tate funding contracts will serve as guidelines for the applications, awards, commitment, use of funds, and applicable program requirements, Complete threshold requirements, rating and ranking criteria and the leveraging or capacity requirements will be set forth in the application process documents. Proeram Summate CEGP wi0 provide Brant funds to eligible applicants for capital expenditure costs (see definition and examples, below) that compiement a proposed or an existing local building code enforcement program incorporating components and characteristics described in this NOFA. Frequently there is insufficient funding at the local levet for capital expenditures used in the daily operation of code enforcement activities, including the tools and equipment necessary to identify and abate housing code violations in a timely and coordinated process. Effective code enforcement is necessary to protect public health and safet'v, to preserve affordable housing that could otherwise be lost through closure or demolition, and to avoid displacement of owners and renters. Cnde Enforcement Grant Prorram / NOF.A 1 February 14, 2003 11 HCD will award the code enforcement grants on a competitive basis. CEGP staff will review all grant applications for completeness and compliance with this NOFA. Applications will then be rated and ranked based on criteria described in this NOFA. There is no formal thatch requirement; however, the leveragina of other funds or resources will be necessary in order to demonstrate the capacity to use the grant -financed acquisitions. Equipment acquired or enhanced with grant funds must have a useful life of at least two years, or if acquiring or rehabilitating tangible physical property that property must have a useful life of Li years. For the purposes of this program grantees must agree to monitoring and reporting for a three year grant period. Eligible Applicants • The applicant must be a city, county, or city and count~. The applicant may apply for capital assets for use in its own jurisdiction, or it may apply to use them on behalf of itself and ocher jurisdictions working together under a Memorandum of Understanding ("MOU"), ordinance, or other contract arrangement. • The entity submitting the application must be the primary agency responsible for housing code enforcement at its jurisdiction (only one application per jurisdiction will be accepted). This nnay be the budding department, the health department, a code enforcement department, planting and land use department, housing/redevelopment agency, or a police or fire department, etc. • The applicant must have a local housing code enforcement component or program in place or under contract for one. Thus may be a building department, health department or other local department that currently only documents or responds to complaints, or it may be an existing interdisciplinary, proactive code enforcement agency. • The applicant must demonstrate anticipated ongoing program funding for the duration of the three year _rata program which is adequate to support effective use of the grant -financed capital expenditures. Eligible Programs and Activities • The funds must be used for capital assets, as defined in this NOFA, that will be dedicated to local housing code enforcement within, the applicant's jurisdiction or other jurisdictions it serves pursuant to art MOU or other contractual agreement and must supplement the applicant's existing funding for its code enforcement program, including program costs related to the capital expenditures, soft costs or staffing. • The proposal must identify each capital expenditure, its estimated cost, its use, its anticipated useful life, and a detailed discussion describing the benefit provided to the code enforcement program the community and the existing housing stock. • The proposal must identify, in general terms, the nature, source, and timing of the other funds or resources to be used to support the use, soft costs, maintenance, and other ongoing expenses related to the capital expenditure during the three-year grant period. • The proposed or existing code enforcement program should incorporate interdisciplinary coordination, using, for example, building, health, planning, police, fire, prosecutorial, and/or housing finance staffing or other resources for outreach/education and/or inspections and, to the extent feasible, include a community -oriented component. Cale Enforcement G, ant Program / NOFA 2 February 14, 2003 0 0 Grant Amounts The maximum grant to a single recipient shall not exceed three hundred thousand (5300:000), and the minimum grant to a single recipient shall not be less than thirty thousand dollars ($30,000). Eligible Uses of Funds A local code enforcement agency must use the grant funds for the acquisition or construction of a capital asset that complements its housing code enforcement program The following are the statutory definitions of a capital asset as pursuant to Government Code Section 16727: • The acquisition or construction of tangible physical property with an expected useful life of IS years or more: • Major maintenance, reconstruction, or retrofitting of a capital asset-, • Capital assets such as equipment with an expected useful life of two years or more; and • Expenditures that continue or enhance the useful life of a capital asset. The following expenditures are examples of eligible costs. However, thus is just a partial list of eligible costs and the Department encourages proposals for other capital expenditure items. Where funds are used for the purchase of equipment, that equipment MUST have an anticipated useful life of two years. Vehicles and Related Equipment • RV, special purpose commercial modular (portable office), or outreach trailer; Passenger trucks or automobiles (for inspectors); and Garbage dumpstersl storage containers. Electronic Equipment • Computers: laptop or desktop, moderns, wireless transmission equipment, printers, etc., along with appropriate accessory equipirmw • Computer network or host server equipment necessary to support interdisciplinary coordination including appropriate software; • Radios, cell phones, walkie-talkies, or other communication systems and routine accessories; • Wireless conmtuucations equipment; global positioning system equipment and related software; • CD reproduction equipment; and • Cameras (single -shot and/or movie); movie or projection equipment. Office/Neighborhood Outreach Equipment • Office building improvements to support code enforcement and/or additional inspectors; • Office equipment, meetvng, demonstration or communication equipment. Instection Equipment • Lead paint testing equipment; • Surveillance cameras to record illegal dumping or graffiti; • \•fetal or good quality reusable street or posting signage, and equipment to secure unsafe structures such as metal fencing or street barricades; • Street or security lights; • Equipment for vector or mosquito control; • Resource library for code enforcement officers; • Spcciali2ed equipment to rent or lease (e.g., tractor "claws" for neighborhood clean-up's); and • Code enforcement safety equipment. Code Enforcement Grant Pro^ram / NOFA 3 February 14, 2003 C, C� Property Owner/Tenant Equiptnent • Jurisdiction -owned equipment, for rise by public staff or to loan to property owners; and • Jurisdiction -owned graffiti removal equipment. Ineligible Uses of Funds Exannples of ineligible expenditures include the following: which are operating costs or supplies (rather that) capital costs), do not enhance or extend the life of a capital asset, are staff costs- or do not have a two-year useful life. • Operating costs or supplies such as: gasoline, oil, insurance, maintenance for vehicles (unless included i t lease cost): • Garbage bags or dump fees: • Contracts for certification or train rte related to equipment, programs, etc.; • Consultants to develop customized software, • Monthly communication system fees or internet fees; • General "operating supplies" or'bonsumables" (examples: film, non -rechargeable batteries. paper, toner, etc.); • Paper flyers or brochures related to specific events or which are "throw -away" in nature; and • Costs related to development of public service announcements (written or electronic) educational materials, websites, translations, etc.; and • Consumer tool boxes. The determination of whether a proposed acquisition is an eligible capital expenditure is within HCD's sole discretion. If HCD determines a proposed expenditure is ineligible, or determines that an item's cost is not reasonable or staff capacity is inadequate to properly support the item HCD may either eliminate the item from the application or modify the request to be consistent with the NOFA. If HCD's action reduces an application to fess than the minimum threshold amount, this reduction will not result int disqualification unless the amount remaining to be awarded, in HCD's sole discretion, is too small to substantially support a code enforcement program or would place a disproportionate administrative burden on HCD. Local Financial and Resource Leveraging Although the CEGP program does not explicitly require a monetary local match, the Department believes it is necessary and appropriate to require resource or fmancial leveraging for the grants in the form of funding for personnel and soft costs necessary to make effective use of the grant -financed acquisitions. Applicants must provide a detailed accounting of where these funds will come from and how they will be used. For example, if the State -approved gram funds are used to purchase a vehicle, die grantee will be required to guarantee the personnel and operating costs (as local financial and resource leveraging) for the three-year grant period. Grant Tenns and Limits Grants will he made for a tens of three years. However, grant funds mmmed may be drawn down iiately after the execution of the Standard Agreement and Departmeot approval of the item to be purchased. Grants will be subject to conditions set forth in a Standard Agreement (Contract). Grantees will be responsible for repotting on the fund usages and effectiveness of their code enforcement activities. Rating and Ranking of Applications Eligible applications, that are complete and meet all the threshold requirements, will be rated and Code Enforcement Grant Program! NOFA 4 February 14, 2003 Cl ranked according to the following criteria. These complete applications will be compared one to — another and points assigned on a continuum within each criteria with the maximum points awarded to — the application that best meets the criteria. Criteria 1. Need and Community Benefit from Code Enforcement Grant Funds The degree to which the application demonstrates the jurisdiction's need for the proposed capital expenditure and the benefits provided to the local code enforcement program Where applicable, describe joint benefits for interdisciplinary code enforcement, any housing preservation support, or community benefits. a.) A detailed description of the capital expenditures to be acquired with grant funds and demonstrate that the items' costs are reasonable. 0.10 points b.) Thejurisdiction's need for the capital expenditure and how the grant funds will fu0ill this need. 0.10 points c.) The joint benefits provided by the proposed expenditure for the following groups or activities. Provide a brief explanation of the benefit. (I points will be awarded for each response, 5 point ntaxhnum) 0. 5 points 1. Code enforcement program 2. Community or jurisdiction D. Interdisciplinary code enforcement team 4. Housing preservation, rehab progratns, or neighborhood unprovement programs 5. Special needs groups (disabled, elderly or low or very -low income, etc.) d.) Does the proposed capital expenditure provides a cost savings benefit to the jurisdiction? Provide a brief explanation of the cost savings. 0. 5 points 2. Current Code Enforcement and Housing Conservation Plan Has the legislative body adopted a "plan" which addresses residential structure conservation and code enforcement? (It may be the housing element currently in effect, a Consolidated Plan, or another formal document adopted by the local jurisdiction.) From the following list, select one description that best reflects your jurisdiction's "plan" for code enforcement activities. Points will be awarded as follows: a.) The plant provides for proactive code enforcement (not just responding to complaints), an interdisciplinary approach, and includes funding options for repairs and rehabilitation; 10 points b.) The plain otdy provides for proactive code enforcement (not just responding to complaints) and calls for ant interdisciplinary approach and does not address funding options for repairs and rehabilitation; S points c.) The plan provides for scale t)Te of proactive code enforcement (other thanjust responding to complaints) but doesn't address coordinated interdisciplinary activities With other local public agencies or funding options; G points d.l The plan provides for only reactive code enforcement; 4 points e.) The plan only refers to a need to preserve and/or improve existing housing stock, without any code enforcement program; or 2 points f.) No existing plan 0 points bladntmn Points 30 10 Q%Jc Enforcement Gran; Program I NOFA 5 February 14, 2003 0 0 3. Community -Oriented or Interdisciplinary Code Enforcement 20 The degree to winch the application demonstrates the intent and trans to ensure cooperative and effective working relationships between code enforcement officials and other local agencies, as well as, a cornnunity-oriented approach to code enforcement. a.) Identify current or proposed interdisciplinary code enforcement programs or activities and the team members (example: code enforcement, police, local prosecutors, health department, building and planning, fire, etc.). Provide a description of the team's code enforcement and coordination procedures, activities and services provided. If the current programs or resources are limited in scope, explain how receipt of the grant will be used to improve the program 0-10 points h.) Identify current or proposed community -oriented code enforcement programs, activities or services. (Examples: cotrtmunity clean-ups, Neighborhood Watch programs, community meetings, door-to-door code enforcement knock and talks, etc.). If the current programs or resources are limited in scope, explain how receipt of the grant will be used to improve the program 0-10 points 4. Proactive Code Enforcement Activities The effectiveness of the proposed or existing proactive activities and programs 30 operated by the code enforcement program. Describe the activities or programs that include the following: a.) Encourages repairs and preservation, rather than demolition or abandonment, of substandard residences. 0-5 points b.) Abatement of (a) lead hazards and lead-based paints, (b) toxic molds and dampness, and (c) displacement or relocation of residents. 0.5 points c.) Community clean-up campaigns. This may include but is not limited to recycling dates; free or reduced disposal rates at dumpsite, public cleat[ -up days that encourage removal of unwanted or excess debris by making available extra trash pick-ups, dumpsites or trash/recyclitng containers on specific dates to dispose of household debris, inoperable vetucles, tires, toxic materials, etc. 0-5 points d.) Resource or referral programs for local, state, federal and private funds and other resources available in your jurisdiction that can assist with housing rehabilitation and repairs to rectify code violations. 0-5 points e.) Public education programs on housing issues. These could include but are not limited to community houshng meetings dealing with homeownership, tenant -landlord issues, housing code enforcement, school age children programs with coloring books or handouts, housing safety pamphlets, etc. 0-5 points I'.) Programs that encourage community involvement with groups; such as schools, cht sou -profits, community service groups, utility companies, local stores, housing ageuck etc- 0-5 points 5. Capacity to financially and technically support proposed capital expenditures 10 The degree to which the application demonstrates the jurisdiction's financial and technical capacity to properly use and successfully support the proposed capital expenditure during the term of the grant. Code Enforcement Grant Program / NOFA 6 February ta, 2003 r L a.) The anticipated ongoing program funding for the duration of the three-year grant program is adeqgrant-financed uate to financially support the use of the gra-anced equipment. Include details of funding and technical support sources for the capital expenditure (examples: insurance, paper, maintenance, traimig, supplies, personnel, monthly billing costs, etc.) 0-5 points b.) The jurisdiction has the technical capabilities to use and support equipment. (examples: adequately trained staff or resources to provide training to operate technical equipment, local service provider for cell phones or two-wa) radios, trained personnel to operate equipment, etc.) 0.5 points TOTAL POINTS AVAILABLE: Geographic and Demographic Diversity 100 To ensure geographic and demographic diversification of the grant awards, upon the completion of ranking and rating, at least one highest ranking jurisdiction will be selected from each of the following categories: Northern urban county Northern urban city Northern rural county .Northern rural city Southern u'ban County Southern urban city Southern rural county Southem rural city Central Coast county Central Vallev city Central Coast county Central Vallev city It is likely that a single funded applicant may fulfill one or more of the above jurisdictional and/or regional categories. Apohcation Request Applications must be on forms provided by HCD. Applications are available online at www.hed.ea.2ov, by writing or calling for an application package at the address or telephone number listed below, or by email at tgrossi@hcd.ca.gov. One completed original application must be received by HCD, no later than 5:00 p.m. on Friday, April 4, 2003. No facsimiles will be accepted. It is anticipated that funding announcements will be made in May, 2003. U.S. Mail Teresa Grossi, Department of Housing and Cornmupity_, Development Code Enforcement Grant Program P.O. Box 1407 Sacramento, CA 958 12- 1407 Phone Number (916) 445-9471 Private Carrier Teresa Grossi Department of Housing and Community Development Code Enforcement Grant Program 1800 Third Street, Suite 260 Sacramento, CA 95814 Legal Information HCD reserves the right, at its sole discretion, to suspend or amend the provisions of this NOFA. If such an action occurs, HCD will notify all interested parties. Applicants are urged to carefully review this NOFA and the application documents before submitting the application. Code Enforcement Grant Program I NOFA 7 February 14, 2003 0 0 Information and Assistance HCD staff is available to answer questions regarding the program or the submitting of the application and attaclunents. Please call Teresa Grossi for assistance or additional information at (916) 445-9471. Additionally, HCD will convene two applicant workshops to answer questions and provide technical assistance. at: Northern California February 21, 2003 10:00 atn to 2:00 p.m Housine and Cotmnunity Development 1800 1" Street, Suite 183/185 Sacramento, CA 95828 Southern California February 25, 2003 10:00 a.m. to 2:00 p.m Housing and Community Development 3602 Inland Empire Blvd., Suite C220 Ontario, CA 91764 Thank you for your interest in the Code Enforcement Grant Prograrn Sincerely yours,._ ANortnan Sorenson Deputy Director Coit Enforcement Grant Proorant ! NOFA 8 February 14. 2003