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Home My WebLink AboutAgenda Packet - May 05, 2004 - CC SpecAGENDA SPECIAL MEETING OF THE CITY COUNCIL AZUSA LIGHT AND WATER 729 NORTH AZUSA AVENUE PRELIMINARY BUSINESS • Call to Order • Pledge to the Flag • Roll Call WEDNESDAY, MAY 5, 2004 6:30 P.M. [I. PUBLIC PARTICIPATION - Please note that public comments are welcomed by recognition of the Mayor. 111. AGENDA ITEM A. Adoption of Specific Programs Within the Interim City Manager's Recommended Operating Budget for Fiscal Year 2005 For General Fund Programs. Recommendation: 1) Adopt Attachment A, which represents a total of $2,097,717 in program reductions and $117,500 in enhanced revenues for a total budget impact of $2,215,217 for General Funded programs for fiscal year 2005 and authorize staff to begin the necessary action to implement these recommendations; 2) Provide staff with direction regarding funding strategies of various programs listed in both Attachment B and Attachment C. LJ "Remm Operating Budget FY 2005 - No IV. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6). Agency Negotiators: Mr. Robert Person &Ms. Julie Gutierrez Organizations/Employee: ACEA, APOA, APMA, AMMA, CAPP, IBEW, LABORERS, EXECUTIVE V. ADJOURNMENT A. Adjourn. MEMORANDUM TO: Candace Toscano FROM: Julie A. Gutierrez DATE: May 7, 2004 SUBJECT: Council Action on May 5a' On May 5, 2004 the City Council approved the agenda report titled "Adoption of Specific Programs Within the Interim City Manager's Recommended Operating Budget for Fiscal Year 2005 for General Fund Programs" with several amendments. The amended language for the recommendation is as follows: Recommendations: 1. Adopt Attachment A which represents a total of $2,397,629 in program reductions and $117,500 in enhanced revenues for a total budget impact of $2;515,129 for General Funded programs for fiscal year 2005 and authorize staff to begin the necessary action to implement these recommendations; 2. Transfer $80,000 in Endowment Funds from the capital project titled Beatification Enhancements to the Senior Lunch program for fiscal year 2005; and 3. Direct staff to return to Council with a funding strategy of the programs listed in Attachment B and C Attached are the revised attachments that reflect Council changes. Please let me know if you have any questions regarding the above. Attachment A Fiscal Year 2005 Interim City Manager's Recommended Budget - YES 1. Administration a. b. C. d. e. h. Azusa Chamber contribution 25,000 On-going Subtotal Finance IV. Information Technoloya One time 6,500 On-going Reduction Revenue or On- Program/Activity FTE Amount Enhance going 1. Administration a. b. C. d. e. h. Azusa Chamber contribution 25,000 On-going Subtotal Finance IV. Information Technoloya Community programs support 6,500 On-going Support Misc services & supplies 18,000 On-going ISoftware Services Neighborhood Improvement Strategy 124,450 On-going IMisc.IT Asst./DeputyAsst./Deputy City Manager 1.00 131,644 On-going 1.75 Parks Planning & Development 1.00 100,781 On-going Subtotal Administration 2.00 406,375 II. Human Resources a: Personnel Analyst 1.00 72,505 b. Human Resource Analyst 37,000 Subtotal HR 1.00 109,505 a. lAccountant 1 1.00 1 60,000 Subtotal Finance IV. Information Technoloya 1.00 60,000 a.PC Support 0.75 52,152 b. ISoftware Services 0.75 94,087 C. IMisc.IT 0.25 1 34,500 Subtotal IT V. Recreation 1.75 180,739 b. P. q• r. One time time Various Recreation Programs 59,459 round O eration 5,400 Sr Lunch General Fund Subsidy will be gOn-goiingPla funded for one year with Endowment Funds 80,000 Fee Increases for various recreation activities - 65,000 1 On-going Subtotal Recreation Revised: 5/3/04 144,859 65,000 Attachment A VI Public Works Garage Restructuring 1.001 93,377 One time St Maint. Supervisor in Streets Division 1.00 Reduction Revenue or On- Program/Activity FTE Amount Enhance going VI Public Works Garage Restructuring 1.001 93,377 On-going St Maint. Supervisor in Streets Division 1.00 82,744 On-going St. Maint. Worker III in Streets Division 1.00 80,812 On-going Reallocate Director's salary - 33,506 On-going Reallocate Engineering Salaries 31,775 1 On-going Additional revenue for PW Plan Review 1 12,000 52,500 one-time Parks Division Enhancement 46,664 On- oin Subtotal PW VII. Library a. b. C. d. e. 3.OU 2lb,bbu oz,buu Reduce library service hours 0.72 66,912 On-going Position elimination 3.00 149,618 On-going Reduction in periodical & book purchases 1.00 40,000 On-going Public performances & program reductions 10,300 On - op Reduction inspecialized services 3,800 On-oin 99 Subtotal Library VIII. Police 3.00 27U,63U Eliminate Captain position 0.72 163,942 On-going Convert a corporal position to contract 1.00 84,777 On-going Freeze a corporal position for one year 1.00 113,434 one-time Eliminate K-9 program 12,000 On-going Suspend DARE program for one year 12,000 On-going Eliminate Community Academy Program 1 12,000 On-going Delaly purchase of marked PD vehicles 175,000 one-time Reduce OT by recalling all sworn officers assigned from outside special assignment 50,000 On-going Reduce Reserve Police Officers resources and hours 28,000 On-going Eliminate Crossing Guard program 5.95 91,000 On-going Subtotal Police Revised: 5/3104 8.67 14;e,'I b3 i i i Attachment A IX Communitv Development Community Dev Director 0.67 113,321 One time Admin Secreta to Director 1.00 Reduction Revenue or On- Program/Activity FTE Amount Enhance going IX Communitv Development Community Dev Director 0.67 113,321 On- oin Admin Secreta to Director 1.00 77,778 On- oin Reduce legal fees & public nuisance abatement - 9,719 On-going Eliminate 1.0 Intern 0.90 7,000 On-going Subtotal Community Development GRAND TOTAL Total Impact to the Operating Budget Revised: 5/3/04 2.57 207,818 22.99 2,397,629 117,500 2,515,129 i i t s AGENDA ITEM TO: HONORABLE MAYOR AND CITY COUNCIL FROM: JULIE A. GUTIERREZ, DEPUTY CITY MANAGER VIA: ROBERT PERSON, INTERIM CITY MANAGER DATE: May 5, 2004 SUBJECT: ADOPTION SPECIFIC PROGRAMS WITHIN THE INTERIM CITY MANAGER'S RECOMMENDED OPERATING BUDGET FOR FISCAL YEAR 2005 FOR GENERAL FUND PROGRAMS RECOMMENDATION: It is recommended that the City Council: 1. Adopt Attachment A, which represents a total of $2,097,717 in program reductions and $117,500 in enhanced revenues for a total budget impact of $2,215,217 for General Funded programs for fiscal year 2005 and authorize staff to begin the necessary action to implement these recommendations; 2. Provide staff direction regarding funding strategies of various programs listed in both Attachment B and Attachment C. BACKGROUND: On Monday, April 26h, and Thursday, April 29`h, staff presented to the City Council a five-year forecast on the General Fund; a current status of the General Fund Reserve; and a detailed presentation of the recommended reductions and revenue enhancements proposed for fiscal year 2005. At the end of the second meeting, the City Council was asked if they agreed with staff's i City Council -2- recommendation; disagreed with staffs rec&mf tion undecided. At this point, staff is recommend in tha he Attachment A which represents those reductions which received majority consensus for program reduction or revenue enhancement. Staff has also prepared Attachment B which represents programs that the Council has not yet made a clear decision as to continue or reduce the program. Attachment C represents programs that the City Council does not concur with staff's recommendation and would therefore wish to continue the programs. The outstanding issue regarding both Attachment B and C is how these programs will be funded in fiscal year 2005. Staff would suggest that the Council look at the following options when making this decision: • Consider various alternative tax measures • One-time increase of the Light & Water transfer to the General Fund • Elimination of an entire program/service. 4 During the discussion on the General Fund Reserve it was noted that there is no additionally money available for the Council to allocate in order to fund the programs listed in Attachment B and C. All the revenue in the reserve is designated for a specific use. FISCAL IMPACT: Approving staff's recommendation will reduce the General Fund budget for Fiscal Year 2005 in the amount of $2,097,717 and increase projected revenues by $117,500. Attachment A Fiscal Year 2005 Interim City Manager's Recommended Budget - YES I. Administration a. b. C. d. e. h. Azusa Chamber contribution 25,000 On-going 72,505 One time 6,500 On-going Reduction Revenue or On- Program/Activity FTE Amount Enhance going I. Administration a. b. C. d. e. h. Azusa Chamber contribution 25,000 On-going 72,505 Community programs support 6,500 On-going Misc services & supplies , 18,000 On-going Neighborhood Improvement Strategy 124,450 On-going Asst./DeputyAsst./Deputy City Manager 1.00 131,644 On-going Parks Planning & Development 1 1.00 1 100,781 On-going Subtotal Administration n u........, oe�.....�e� 2.00 40(j,3/5 a. YPersonnel Analyst 1.00 72,505 On-going b. I Human Resource Analyst 37,000 One time Subtotal HR 1.uu 1ua,5u5 a. (Accountant I 1.vv I Vw,VVU Subtotal Finance 1.00 60,000 one time a. I PC Support 0.75 1 52,152 1 un- om b. ISoftware Services 0.75 94,087I On going c. Misc. IT 0.25 34,500 On-goingd Subtotal IT 1.75 180,739 V. Recreation b. P- r. Various Recreation Programs 59,459 On-going Playground O eration 5,400 On-going Fee Increases for various recreation activities 65,000 On oin Subtotal Recreation Revised: 5/3104 04,00y OZ),uVu Attachment A In Public Works a. b. C. d. e. f. 9• Gara a Restructuring 1.00 93,377 One time St Maint. Supervisor in Streets Division 1.00 Reduction Revenue or On- Program/Activity FTE Amount Enhance going In Public Works a. b. C. d. e. f. 9• Gara a Restructuring 1.00 93,377 On-going St Maint. Supervisor in Streets Division 1.00 82,744 On-going St. Maint. Worker III in Streets Division 1.00 80,812 On-going Reallocate Director's salary - 33,506 On-going Reallocate Engineering Salaries 31,775 On oin Additional revenue for PW Plan Review 3,800 52,500 one-time Parks Division Enhancement 46,664 1 On-going Subtotal PW VII. Libr b. C. d. e. 3.UU L/5,55V 52,0uU ary Position elimination 3.00 149,618 On-going Reduction in periodical & book 1.00 84,777 On-going purchases 1.00 40,000 On-going Public performances & program 12,000 On-going reductions 10,300 On-going Reduction inspecialized services 3,800 On oin Subtotal Library VIII P 1' e 3.UU N3, f _i a rc Eliminate Captain position 0.72 163,942 On-going Convert a corporal position to contract 1.00 84,777 On-going Freeze a corporal position for one year 1.00 113,434 one-time Eliminate K-9 program 12,000 On-going Eliminate Community Academy Program 12,000 On-going Delaly purchase of marked PD vehicles 175,000 one-time Reduce Reserve Police Officers resources and hours 28,000 1 1 On-going Subtotal Police 2.72 589,153 a. Community De v Director 0.67 113,321 b. Admin Secreta to Director 1.00 77,778 Reduce legal fees & public nuisance c. abatement - 9,719 Revised: 5/3/04 i Attachment A One time Reduction Revenue or On FTE Amount Enhance going Total Impact to the Operating Budget 2,215,217 Revised: 5/3/04 117,500 d. I Eliminate 1.0 Intern 0.90 7,000 Subtotal Community Development GRAND TOTAL 2.57 17.04 207,818 2,097,717 Total Impact to the Operating Budget 2,215,217 Revised: 5/3/04 117,500 Attachment B I Fiscal Year 2005 Interim City Manager's Recommended` Budget - MAYBE +i [—On7etimeReduction Revenue n- •--. ,,. a. I Pony Baseball Subtotal Recreation 24,567 a. ]Reduce library service hours I i�- Subtotal Library 66,912 VIII. Pol' e. h. k. ice Eliminate DARE ro ram 12,000 On-going Reduce OT by recalling all sworn officers assigned from outside special 100,000 On-going assignment Eliminate Crossing Guard program 5.95 91,000 On-going Subtotal Police 0.`Jb LUJ,VVu GRAND TOTAL 5.95 Total Impact to the Operating Budget Revised: 5/03/04 294,479 294,479 Subtotal Police 0.`Jb LUJ,VVu GRAND TOTAL 5.95 Total Impact to the Operating Budget Revised: 5/03/04 294,479 294,479 Attachment C Fiscal Year 2005 Interim City Manager's Recommended Budget - NO f. lEliminate Commission stipends 15,000 One time Eliminate support to Human Relations g. Com. I Reduction Revenue or On- ProgramfActivity FTE Amount Enhance going f. lEliminate Commission stipends 15,000 On-going Eliminate support to Human Relations g. Com. 1.00 102,052 On-going Subtotal Administration q. ijr Lunen uenerai r Subtotal Recreation l: lEliminate one Reco Subtotal Police GRAND TOTAL Total Impact to the Operating Budget Revised: 5103104 1.00 11 /,Obz 1.00 1 65,913 1.00 65,913 2.00 262,965 262,965