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Home My WebLink AboutAgenda Packet - June 21, 2004 - CCAGENDA CITY COUNCIL, THE REDEVELOPMENT AGENCY AND THE AZUSA PUBLIC FINANCING AUTHORITY A1USA AUDITORIUM MONDAY, JUNE 21, 2004 213 EAST FOOTHILL BOULEVARD 6:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE CHAGNON COUNCILMEMBER DICK STANFORD M ,hYOR PRO -TEMPORE I. CLOSED SESSION A. PUBLIC EMPLOYEE APPOINTMENT (Gov. Code Sec. 54957). Title: City Manager IOSEPH R. ROCHA COUNCILMEMBER DAVE HARDISON COUNCILMEMBER B. PUBLIC EMPLOYEE DISCIPLINE/TERMINATION (Gov. Code Sec. 54957). Title: Accountant 7:30 p.m.'- Convene to Regular Meeting of the City Council. • Call'to Order • Pledge to the Flag • Invocation - Pastor Samuel Martinez of Christian Faith Center of the Valley. • RollCall If. PUBLIC PARTICIPATION Person/Group shall be allowed to speak without interruption up to five (S) minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions of comments, shallbe handled after the speakerhas completed his/her comments. Public Participation will be limited to sixty (60) minutes. A. Ms. Evelyn Kahn, Executive Director of the Azusa Chamber of Commerce, to address Council regarding update on Miss Azusa. 111. REPORTS, UPDATES, PENDING ITEMS AND ANNOUNCEMENTS FROM COUNCIL AND STAFF A. Councilmember Chagnon - Discussion regarding strategic planning for the Library. B. Councilmember Hardison - 1) Update on Fireworks issues. 2) Update on Block 36. 3) Update on Foothill Shopping Center. IV. SCHEDULED ITEMS CONVENE JOINTLY AS THE CITY COUNCIL, THE REDEVELOPMENT AGENCY AND THE AZUSA PUBLIC FINANCING AUTHORITY TO CONSIDER THE FOLLOWING: A. Adoption of the Fiscal Year 2005 Operating Budget. Recommendation: Waive further reading and adopt Resolution No. 04-C42, (City), Resolution No. 04-R16 (Agency) and Resolution No. 04-P1, (Authority). THE REDEVELOPMENT AGENCY TO RECESS, THE AZUSA PUBLIC FINANCING AUTHORITY TO ADJOURN, AND THE CITY COUNCIL TO CONTINUE. B. CONTINUED PUBLIC HEARING - to receive and consider all evidence and reports relative to the City's schedule of fees and charges for its various services, for which users make a direct payment proportionate to the services rendered. Recommendation: Conduct the Public Hearing. Approve the fees and charges schedule to be effective starting July 1, 2004. C. PUBLIC HEARING - to consider adjustments to rates for refuse collection services and other fees in effect pursuant to the California Integrated Waste Management Act of 1989 and California Public Resources Code Section 41901. Recommendation: Open the Public Hearing; receive testimony, close the Public Hearing. Waive further reading and adopt Resolution No. 04-C43, amending the City of Azusa's Integrated Waste Management Fee ("AB 939 Fee") by the increase in Consumer Price Index (GPI); and waive further reading and adopt Resolution No. 04-C44, amending the agreement with Athens Services to reflect rate adjustments made pursuant to the Franchise Agreement. 06/21/04 PAGE TWO D. Proposed Ordinance Amending Chanter 88 of the Azusa Municipal Code by Adding Section ao dor n---- Mnnrnvia Nursery Prosect. Recommendation: Waive further reading and introduce proposed Ordinance regarding control of developer fees paid for the implementation of the Monrovia Nursery project. \f. CONSENT CALENDAR i' The Consent Calendar adopting the printed recommended actions will be enacted with one vote. if Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECLU CALL /TEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Human Resources Action Items. Recommendation: Approve Personnel Action Requests in accordance with Section 3.3 of the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). C. The'City Treasurer's Report as of May 31, 2004. Recommendation: Receive and file report. D. Vacation Payout to Nasser Abbaszadeh. Recommendation: Approve the following: 1) a budget appropriation of $54,121 from the unappropriated General Fund to budget orgkey # i Q 55-651-000-6075 and 2) a budget appropriation of $34,602 from the unappropriated sewer fund balance to budget orgkey 34-55-665-000-6075. . E. Final Map fTPM 268581, for Property Located at 931 N. Alameda Avenue. Recommendation: Approve Final Map No. 26858 and authorize its recordation. F G. Recommendation: Waive further reading and adopt Resolution No. 03-C45, adopting the Appropriations Limit of $31,753,306 for the 2004/5 fiscal year. No. 04-C46. Recommendation: Adopt CONVENEiJOINTLY WITH THE REDEVELOPMENT AGENCY TO CONSIDER THE FOLLOWING: 06/21/04 PAGE THREE VI. LOINT CITY AND REDEVELOPMENT AGENCY CONSENT ITEM A. Making Certain Findings with Respect to the Use of Redevelopment Agency Funds for Signage Improvements to the Property Located at 347 N San Gabriel Blvd Recommendation: Adopt Resolution No. 04-C47, and authorize staff to prepare and execute the necessary agreements. B. Approval of Employment Agreement Between the City of Azusa and Economic and Community Development Department Director in an amount not to Exceed $156,000 for Fiscal Year 2005. Recommendation: Approve an employment agreement between the City of Azusa and Sharon Hightower to provide professional services in overseeing the City's Economic and Community Development Department in an amount not to exceed $156,000 for Fiscal Year 2005. VII. REDEVELOPMENT AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed recommended actions will be enacted with one vote. if Staff or Directors wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Minutes of the Redevelopment Agency, Recommendation: Approve minutes as written. B. Agency Treasurer's Report as of May 31 2004. Recommendation: Receive and file report. C. Resolution Authorizing Payment of Warrants by the Agency. Recommendation: Adopt Resolution No. 04-R17. Vlll. ADIOURNMENT A. Adjourn. UPCOMING MEETINGS: June 28, 2004, Utility Board Meeting July 6, 2004, City Council Meeting July 12, 2004, City Council Workshop July 19, 2004, City Council Meeting July 26, 2004, Utility Board Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a citymeeting, please contact the City Clerk at 616-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. 06/21/04 PAGE FOUR IOINT CITY/AGENCY/APFA AGENDA ITEM TO:, THE HONORABLE MAYOR/CHAIRMAN AND MEMBERS OF THE CITY COUNCIL/BOARD FROM: JULIE A. GUTIERREZ, DEPUTY CITY MANAGER VIA: ROBERT K. PERSON, INTERIM CITY MANAGER/EXECUTIVE DIRECTOR DATE: JUNE 21, 2004 SUBJECT: ADOPTION OF THE FISCAL YEAR 2004/05 OPERATING BUDGET RECOMMENDATION It is!recommended that City Council/Board adopt the City's Operating Budget, the Redevelopment Agency's Operating Budget, and the Azusa Public Financing Authority's Operating Budget for Fiscal Year 2004/05 (the "Combined Operating Budget"), and approve the Resolutions. BACKGROUND The'Combined Operating Budget for FY 2004/05 was presented to Council at the June 14, 2004, workshop, at which time it was explained in detail. Council approved the budget in concept, and authorized staff to finalize the budget documents and resolutions for presentation at the next regular Council meeting. The final operating budget is attached, and:the necessary administrative corrections, including inclusion of a one-time transfer from the Water Fund of $111,000 for the Crossing Guards, have been made. FISCAL IMPACT The; Combined Operating Budget has total revenues of $114,140,290 and expenses of $100,362,655 including interfund transfers, for fiscal year 2004/05. The difference between revenues and expenditures are attributable to contribution to capital projects in the utility and redevelopment funds, as well as certain funds carrying positive fund balances. RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ADOPTING THE OPERATING BUDGET AND APPROVING APPROPRIATIONS FOR THE REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1, 2004 AND ENDING JUNE 30, 2005 THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. The operating budget for the Redevelopment Agency of the City of Azusa for the fiscal year commencing July 1, 2004 and ending June 30, 2005, as prepared and submitted by the Executive Director and as modified by the Redevelopment Agency, is hereby approved and adopted as the budget of the Redevelopment Agency of the City of Azusa for said fiscal year in the amount of $8,719,082. A copy of said budget is hereby ordered filed in the office of the Secretary and shall be certified by the Secretary as having been adopted by this resolution. SECTION 2. From the effective date of said budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the respective objects and purposes therein set forth for the Agency subject to expenditure pursuant to the provisions of all applicable ordinances of the Agency and statutes of the State. Further, it is established that the Agency will not exceed its budget. SECTION 3. All appropriations in the 2003-2004 budget of the Agency not expended or encumbered hereby expire and terminate, except for those appropriations expressly continued and carried forward ("rebudgeted") into the budget for 2004-2005. SECTION 4. Pursuant to Government Code 37208, warrants drawn in payment certified or approved by the Secretary as conforming to a budget approved by ordinance or resolution of the Agency need not be audited by the Agency prior to payment. Budgeted demands paid by warrant prior to audit by the Agency shall be presented to the Agency for ratification and approval at the first meeting after delivery of the warrants. SECTION 5. The Secretary shall certify to the adoption of this resolution. ADOPTED AND APPROVED this day of June, 2004. CHAIRMAN I HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by the Board of Directors of the Redevelopment Agency of the City of Azusa at a meeting thereof held on the day of June, 2004, by the following vote of the Agency: AYES DIRECTORS: NOES DIRECTORS: ABSTAIN DIRECTORS ABSENT DIRECTORS: SECRETARY <)LOC W E t W CE W pf1pC45-f �iBJPt W BV NFlPE50 0.4 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE CITY OF AZUSA FOR THE FISCAL YEAR COMMENCING JULY 1, 2004 AND ENDING JUNE 30, 2005 THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. The budget for the City of Azusa for the fiscal year commencing July 1, 2004 and ending June 30, 2005, as prepared and submitted by the City Manager and as modified by the City Council; is hereby approved and adopted as the budget of the City of Azusa for said fiscal year in the following allotments totaling $90,933,923 including interfund transfers. A copy of said budget is hereby ordered filed in the office of the City Clerk and shall be certified by the City Clerk as having been adopted by this resolution. SECTION 2. From the effective date of said budget, the several amounts stated herein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies of the City for the respective objects and purposes therein set forth, subject to expenditure pursuant to the provisions of all applicable ordinances of the City and statutes of the State. Further, it is established that said departments, offices, and agencies of the City shall not exceed their respective budgets. SECTION 3. All appropriations in the 2003-2004 budget of the City not expended or encumbered hereby expire and terminate, except for those appropriations expressly continued and carried forward into the budget ("rebudgeted") for 2004-2005. SECT[ON 4. Pursuant to Government Code 37208, warrants drawn in payment of demands certified or approved by the City Clerk as conforming to a budget approved by ordinance or resolution of the City Council need not be audited by the City Council prior to payment. Budgeted demands paid by warrant prior to audit by the City Council shall be presented to the City Council for ratification and approval at the first meeting after delivery of the warrants. SECTION 5. The City Clerk shall certify as to the adoption of this resolution. ADOPTED AND APPROVED this day of June, 2004. MAYOR 8 HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by the City Council of the City of Azusa at a meeting thereof, held on the day of June, 2004, by the following vote of the Council: AYES : COUNCIL MEMBERS: NOES ! : COUNCIL MEMBERS: ABSTAIN : I COUNCIL MEMBERS: ABSENT : COUNCIL MEMBERS: CITY CLERK RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING AUTHORITY ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2004 AND ENDING JUNE 30, 2005 THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING AUTHORITY DOES RESOLVE AS FOLLOWS: SECTION 1. The budget for the Azusa Public Financing Authority for the fiscal year commencing July 1, 2004 and ending June 30, 2005, as prepared and submitted by the Executive Director and as modified by the Azusa Public Financing Authority, is hereby approved and adopted as the budget of the Azusa Public Financing Authority for said fiscal year in the amount of $709,650. A copy of said budget is hereby ordered filed in the office of the Secretary and shall be certified by the Secretary as having been adopted by this resolution. SECTION 2. From the effective date of said budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the respective objects and purposes therein set forth for the Authority subject to expenditure pursuant to the provisions of all applicable ordinances of the Authority and statutes of the State. Further, it is established that the Authority will not exceed its budget. SECTION 3. Pursuant to Government Code 37208, warrants drawn in payment certified or approved by the Secretary as conforming to a budget approved by ordinance or resolution of the Authority need not be audited by the Authority prior to payment. Budgeted demands paid by warrant prior to audit by the Authority shall be presented to the Authority for ratification and approval at the first meeting after delivery of the warrants. SECTION 4. The Secretary shall certify to the adoption of this resolution. ADOPTED AND APPROVED this day of June, 2004. CHAIRMAN 1 HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by the Board of Directors of the Azusa Public Financing Authority at a regular meeting thereof held on the day of June, 2004, by the following vote of the Authority: AYES DIRECTORS: NOES DIRECTORS: ABSTAIN DIRECTORS: ABSENT DIRECTORS: SECRETARY Fiscal Year 2005 Operating Budget Exhibit A • Statement of Expenses by Department/Fund • Statement of Expenses by Fund/Department • Statement of Revenues • Statement of Interfund Transfers • Statement of Full -Time Equivalents STATEMENT OF EXPENSE FY DEPARTMENT/FUND FY 2002 Actual FY 2003 Actual FY 2004 Adopted FY 2005 Recommend City Attorney General Fund (10) 125,350 125,457 265,000 265,000 Total City Attorney 125,350 125,457 265,000 265,000 City Clerk General Fund (10) 353,010 1 370,052 397,459 1 409,472 Total City Clerk 353,010 370,052 397,459 409,472 City Council General Fund (10) - 129,708 Total City Council - 129,708 Administration General Fund (10) 2,000,374 1,618,191 915,671 689,419 Park -in -Lieu (Quimby) - - 48,000 - Grants & Seizures Fund (28) - 47,401 53,954 41,577 ConsumerService(31) 203,090 207,876 214,353 218,184 Equipment Replacement (46) - - 5,000 1 - Total Administration 2,203,464 13873,468 1,236,978 949,180 Community Development General Fund (10) 1,346,932 1,560,951 1,557,416 13485,774 CDBG Fund (18) 896,881 893,048 939,490 782,263 Grants & Seizures Fund (28) - - - Equipment Replacement (46) - - - - Total Com Dev 2,243,813 2,453,999 2,496,906 2,268,037 Finance General Fund (10) 1,176,592 1,167,876 1,236,551 1,207,323 Equipment Replacement (46) 249,374 60,015 - - Total Finance 927,218 1,227,891 1,236,551 1,207,323 Human Resources General Fund (10) 362,124 414,293 417,685 314,558 Self Insurance Fund (42) 1,587,661 1,172,550 2,109,680 2,179,964 Total Human Resources 13949,785 1,586,843 2,527,365 23494,522 Information Technology Equipment Replacement (46) - 284,000 IT Services Fund (48) 1,999,894 1,702,390 Total Information Tech - 2,283,894 1,702,390 Library General Fund (10) 908,364 856,473 1,035,590 838,319 Grants & Seizures Fund (28) 124,824 125,202 112,564 67,460 Head Start (25) 1,252,670 14,351 - - Total Library 2,285,858 996,026 1,148,154 905,779 Public Safety General Fund (10) 9,765,860 10,669,126 10,976,707 11,546,887 Grants & Seizures Fund 28 277,393 1 167,471 118,572 1 193,968 Exhibit A - Expenses by Dept Page 1 STATEMENT OF EXPENSE FY DEPARTMENT/FUND FY 2002 Actual FY 2003 Actual FY 2004 Adopted FY 2005 Recommend Supp, Law Enforcement (26) 122,302 132,670 146,301 39,064 COPS -Universal Hiring Grant (30) 461,710 Equipment Replacement (46) - 239,829 36,940 Fire Safety (29) 2,395,174 2,357,373 2,544,900 2,979,142 Total Public Safety 12,560,729 1 13,326,640 14,026,309 15,257,711 Public Works Gene'ral Fund (10) 2,962,836 2,913,113 3,005,375 1,707,576 Gas Tax (12) 15,316 20,330 110,000 - Central Services (43) 208,498 206,238 231,091 153,120 Equipment Replacement (46) - 6,000 - Public Works Endowment (49) - - 194,512 196,000 Sewer Fund (34) 839,781 1,009,126 1,532,166 1,474,161 Prop A Fund (15) - - - 619,777 Prop .0 Fund (17) 793.792 AQMD (27) - - 123,579 Total PW 4,026,431 4,148,807 5,079,144 5,068,005 Recreation & Family Services General Fund 10) 1,017,323 1,153,865 1,070,066 2,225,254 Sr. Nutrition Fund (21) 202,459 213,299 229,867 214,774 Capital Projects (22)" - - 61,886 Equipment Replacement (46) - - 6,000 - Total Rec & Family Srvcs 1,219,782 1,367,164 1,305,933 2,440,028 Redevelopment Agency Capital Projects (80) 1,229,678 1,005,612 2,000,904 1,073,842 Special Revenue (81) 171,815 119,533 223,680 180,690 Debt;Service (82) 5,833,577 6,985,339 6,022,200 7,464,550 Total: RedevAgency 7,235,070 8,110,484 8,246,784 8,719,082 Transportation Prop,A Fund (15) 519,783 498,388 607,011 Prop;C Fund (1 673,317 659,920 684,717 AQMD (27) 181,117 118,960 104,881 Intenial Services (43) 434,196 402,650 275,741 Total Transportation 1 1,808,413 1,679,918 1,672,350 i Utilities i General Fund 2,254,386 2,076,116 2,276,900 Grants & Seizures Fund (28) 241,142 351,045 173,924 170,695 Refuse Fund (30) 3,064,000 ConsumerServices(31) 3,907,686 4,147,959 4,278,037 4,142,683 WaterFund (32) 11,165,944 13,256,557 16,662,108 15,583,651 Electric Fund (33) 55,887,507 29,489,273 27,596,683 38,273,656 Sewer Fund (34) 2,031 - - Publc Benefit Fund (24) 498,645 587,720 702,550 650,619 Total Utilities 73,957,341 49,908,670 51,690,202 61,885,304 i City-wide Exhibit A - Expenses by Dept Page 2 STATEMENT OF EXPENSE FY DEPARTMENT/FUND FY 2003 FY 2002 Actual Actual FY 2004 Adopted FY 2005 Recommend General Fund (10) 791,329 924,334 2,252,811 4,971,983 APFA- debt service (71) 2,296,131 2,300,512 2,297,950 709,650 Equipment Replacement (46) - - 175,000 Total City Wide 3,087,460 3,224,846 4,550,761 5,856,633 Grand Total 113,983,724 90,400,265 98,163,790 109,558,174 Less: A. IT Fund - - 2,283,894 1,702,390 B. Consumer Services 4,110,776 4,355,835 4,492,390 4,360,867 C. Central Services 208,498 206,238 231,091 153,120 D. Fire Safety 2,395,174 2,357,373 2,544,900 1 2,979,142 Total 6,714,448 1 6,919,446 9,552,275 9,195,519 Adjusted Grand Total 107,269,276 83,480,819 88,611,515 100,362,655 denotes it is a memo only account used for FTE purposes Exhibit A - Expenses by Dept Page 3 STATEMENT OF EXPENSES BY FUND/DEPARTMENT FY 2002 Actual FY 2003 Actual FY 2004 Adopted FY 2005 Recommend General Fund (10) City Attorney 125,350 125,457 265,000 265,000 City Clerk 353,010 370,052 397,459 409,472 City Council - - 129,708 City' Manager 2,000,374 1,618,191 915,671 689,419 Community Development 1,346,932 1,560,951 1,557,416 1,485,774 Finance 1,176,592 1,167,876 1,236,551 1,207,323 Human Resources 362,124 414,293 417,685 314,558 Library 908,364 856,473 1,035,590 838,319 Public Safety 9,765,860 10,669,126 10,976,707 11,546,887 Public Works 2,962,836 2,913,113 3,005,375 1,707,576 Recreation & Family Services 1,017,323 1,153,865 1,070,066 2,225,254 Utilities 2,254,386 2,076,116 2,276,900 - City-Wide 791,329 924,334 2,252,811 4,971,983 TOTAL GENERAL FUND 23,064,480 23,849,847 25,407,231 25,791,273 i Gas Tax (12) Public Works 15,316 20,330 110,000 Prop A(15) Transportation 519,783 498,368 607,011 619,777 Prop C (17) Transportation 673,317 659,920 684,717 793,792 CD Block Grant (18) Community Development 896,881 893,048 939,490 782,263 Park-in-Lieu (Quimby) Administration 48,000 Sr. Nutrition (21) Recreation 202,459 213,299 229,867 214,774 Capital Projects (22)' Recreation 0 0 0 61,886 Public Benefit (24) Utilities 498,645 587,720 702,550 650,619 Head Start Library 1,252,670 14,351 - - Supp Law Enforcemt (26) Public Safety 122,302 132,670 146,301 39,064 AQMD (27) Transportation 181,117 118,960 104,881 123,579 Exhibit A - Expenses by Fund Page 1 STATEMENT OF EXPENSES BY FUND/DEPARTMENT FY 2002 Actual FY 2003 Actual FY 2004 Adopted FY 2005 Recommend Grants & Seizures (28) Administration - 47,401 53,954 41,577 Library 124,824 125,202 112,564 67,460 Community Development - - - - Public Safety 277,393 167,471 118,572 193,968 Utilities 241,142 351,045 173,924 170,695 Fire Safety (29) Public Safety 2,395,174 2,357,373 2,544,900 2,979,142 COPS - Universal Hiring Grant (30) Public Safety 461,710 Consumer Services (31) Administration 203,090 207,876 214,353 218,184 Utilities 3,907,686 4,147,959 4,278,037 4,142,683 Water (32) Utilities 11,165,944 13,256,557 16,662,108 15,583,651 Electric (33) Utilities 55,887,507 29,489,273 27,596,683 38,273,656 Sewer (34 Public Works 839,781 1,009,126 1,532,166 1,474,161 Utilities 2,031 - - - Refuse (36) Utilities 0 0 0 3,064,000 Self Insurance (42) Human Resources 1,587,661 1,172,550 2,109,680 2,179,964 Central Services (43) Public Works 208,498 206,238 231,091 153,120 Transportation 434,196 402,650 275,741 - Equipment Replacement (46) Administration - 5,000 - Public Safety - - 239,829 36,940 Community Development - Finance (249,374) 60,015 Information Technology - 284,000 - Public Works 6,000 Recreation 6,000 - Citywide transfer 175,000 IT Services Fund (48) InformationTechnology - - 1,999,894 1,702,390 Public Works Endowment 49 Exhibit A - Expenses by Fund Page 2 STATEMENT OF EXPENSES BY FUND/DEPARTMENT FY 2002 Actual FY 2003 Actual FY 2004 Adopted FY 2005 Recommend Public Works 194,512 196,000 APFA (71) Azusa Public Finance Authority 2,296,131 2,300,512 2,297,950 709,650 RDA CIP!(80) Redevelopment 1,229,678 1,005,612 2,000,904 1,073,842 RDA Spec Revenue (81) ReiJevelo ment 171,815 119,533 223,680 180,690 RDA Debt Service (82) Redevelopment 5,833,577 6,985,339 6,022,200 7,464,550 Grand Total 113,983,724 90,400,265 98,163,790 109,558,174 i Less: A. IT Fund - - 1,999,894 1,702,390 B. Consumer Services 4,110,776 4,355,835 4,492,390 4,360,867 C. Central Services 208,498 206,238 231,091 153,120 D. Fire Safety 2,395,174 2,357,373 2,544,900 2,979,142 Total 6,714,448 6,919,446 9,268,275 9,195,519 Adjusted Grand Total 107,269,276 83,480,819 88,895,515 100,362,655 i denotes it is a memo only account used for FTE purposes Exhibit A - Expenses by Fund Page 3 STATEMENT OF REVENUES BY FUND Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Amended Fiscal Year 2005 Recomd 10 (General Fund) 10 (Property Tax) 4001 (Prop Tax Sec Currnt) 1,700,492 1,957,368 2,028,847 2,247,000 4005 (Prop Tax/Unsecured/Curren 3,017 68,467 100,000 70,159 4010 (Homeowner's Exemption) 26,756 26,945 25,600 27,826- 4020 (Prop Tax/Prior Year) 13,596 13,400 14,000 (39,626) 4022 (Prop Tax/Supplmntl Roll) 2,709 6,369 - 4040 (Prop Tax/Penalty & Interest) 128,066 39,615 45,000 44,940 4050 (Prop Tax/Redemption) 53,806 21,103 55,900 55,366 4099 (Property Tax/Other) (14) 4015 (Prop Tax/Suppl Subvntn) - - - 13,023 10 (Property Tax) Total 1,928,442 2,133,253 2,269,347 2,418,682 11 (Taxes/Non Property) 4101 (Taxes/General Sales & Use) 3,083,790 2,359,662 2,800,000 3,182,025 4103 (Utility User Tax) 1,677,035 2,051,753 2,602,810 2,497,520 4104 (Public Safety Aug Fund) 193,958 194,389 190,000 190,000 4105 (Taxes/Transient Occupancy 281,158 209,496 160,000 168,162 4112 (Taxes/Hazardous Waste) 268,654 303,301 250,000 214,018 4115 (Taxes/Vendor/Swap Meet) 130,574 - - 4116 (Taxes/Admission/Swap Mee 161,436 - 4120 (Taxes/Land Excavation) 939,179 898,305 822,000 769,617 4125 (Taxes/Transfer) 131,526 146,509 150,300 178,368 4143 (Franchise/Towing) 23,327 35,027 36,000 38,566 4145 (Franchise/Cable TV) 183,305 194,313 192,500 162,929 4146 (Franchise/Electric) 18,325 21,492 21,500 21,525 4147 (Franchise/Gas) 126,928 81,979 85,000 82,000 4150 (Franch/L&W Utility 2%) 695,880 740,782 830,833 819,160 4155 (Franch/L&W Utility In -Lieu 8 2,696,873 2,869,850 3,238,873 3,276,640 4158 (Franchise/Trash) 421,339 459,754 474,000 514,000 4159 (Franchise/Landfill) 437,228 295,423 357,000 433,842 4160 (Franchise/Landfill/Expn) 34,745 150,494 38,000 42,347 4199 (Taxes/Other) (36,934) - - 11 (Taxes/Non Property) Total 11,468,326 11,012,530 12,248,816 12,590,719 12 (License & Permits) 4110 (Taxes/Business License) 1,390,652 1,400,507 1,340,000 1,482,501 4111 (Business License/Other) 7,885 8,418 8,500 13,906 4201 (PERMITS/BLDG) 477,556 542,612 640,000 350,000 4202 (Permits/Automation Fee) 19,967 23,056 18,000 22,724 4205 (Permits/Plumbing) 39,956 48,510 24,500 27,907 4210 (Permits/Electrical) 48,950 53,190 30,000 33,375 4215 (Permits/Sewer) 45 4216 (Permits/Mechanical) 27,241 31,058 18,600 15,810 4223 (Permits/Bldg/Occupancy) 3,457 3,414 2,600 3,079 4224 (Permits/Bldg/Other) 841 1 1,183 650 1,013 Exhibit A - Revenues Page 1 STATEMENT OF REVENUES BY FUND Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Amended Fiscal Year 2005 Recomd 4235 (Permits/Excavation) 12,250 6,606 2,500 8,063 4237 (Permits/Public Works) 71,726 34,519 4,000 78,590 4239 (Permits/Encroachment) 2,648 6,641 2,000 - 4240 (Licenses/Animal) 43,243 29,586 42,000 44,788 4245 (Permits/Conditional Use) 16,632 5,571 16,000 36,982 4249 (Permits/Other) 216 357 300 349 4255 (Licenses/Bicycle) 15 - - 12 (License & Permits) Total 2,163,235 2,195,274 2,149,650 2,119,086 13 (Fines & Penalties) 430.1 (Fines/Motor Vehicle) 329,399 447,873 431,000 235,128 4303 (Evidence Forfeiture) 83 15 100 69 4305 (Fines/Court/Other) 1,014 - - 91,855 4310 (Fees/Library) 19,979 15,317 40,000 13,569 4315 (Penalties) 38,048 257,955 227,000 258,924 4317 (Penalties/Burglar Alarms) 4,191 2,728 3,600 4,630 4850 (Charges/NSF Checks) (8,778) (3,269) - (628) 5115 (General Code Enforcement) 215 - 5105 (Parking Enforcement) 48,504 5110 (Vehicle Code Enforcement) - - - 42 13 (Finers & Penalties) Total 384,151 720,619 701,700 652,093 14 (Money & Property Use) 4401 (Rent/Woman's Club) 17,656 20,344 18,000 18,385 4405 (Rents/Recreation Facility) 9,770 21,553 10,000 17,055 4410 (Rents/Library) 4,233 1 3,092 4,686 2,580 4412 (Rent/Building) 1,045 975 - 1,314 4435 (Interest Income) 483,802 527,011 640,000 402,054 4499 (Rents/Other) 28,025 31,441 31,827 36,971 14 (Money & Property Use) Total 544,531 604,415 704,513 478,358 15 (Intergovernmental Revenues) 4501 (Motor Vehicle In -Lieu Tax) 2,571,869 2,631,988 2,074,500 1,854,000 4505 (Trailer Coach In -Lieu Tax) 22,019 451.0 (Gasoline Tax/State/2106) 4530 (Off -Highway License Fee) 449 742 4540 (California State Grants) - 10 4545 (Calif State Park Grants) 4560 (Federal Grants) - 9,835 12,015 4599 (Grants/Other) 5,000 600 1s (Intergovernmental Revenues) Tol 2,577,318 2,665,194 2,074,500 1,866,015 16 (Cost Reimbursements) 4601 (Reimbursements/Damage) 16,867 3,152 1,600 1,954 4602(Reimb/Court Costs) 51,817 41,231 25,000 57,144 4610 (Reimb/Jury Duty) 51 293 60 71 4615 (Reimb/Lost & Paid Matls) 5,421 1 5,809 1 6,000 4,905 Exhibit A - Revenues Page 2 STATEMENT OF REVENUES BY FUND Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Amended Fiscal Year 2005 Recomd 4620 (Reimb/State of California) 87,653 2,935 900 10,128 4625 (Reimb/Police) 12,746 69,038 58,700 33,476 4626 (Reimb/P.O.S.T.) 22,297 30,145 - 6,407 4640 (Reimb/Community Services 3,926 - 4645(Reimb/RedevelopmentAger 1,558,549 1,087,402 1,007,006 1,154,457 4699 (Reimbursements/Other) 96,905 87,027 50,829 95,201 4630 (Reimb/County) - - 16 16 (Cost Reimbursements) Total 1,856,235 1,327,032 1,150,095 1,363,759 17 (Charges for Services) 4316 (BUS LIC ISSUANCE/REISS 344 - 4701 (Fees/Prisoner Booking) 98 53 - 41 4702 (Fees/Police User) 42,554 18,055 10,000 27,926 4703 (Fees/Oper Fees) 8,589 9,639 6,375 13,650 4704 (Fees/Plan Checking) 245,488 202,359 153,000 141,153 4705 (Fees/General Plan) 2,428 1,236 5,000 467 4706 (Fees/Zone Change) 1,194 4,428 2,000 3,560 4707 (Fees/Variances) 5,571 4,192 5,500 18,403 4708 (Fees/Engineering Inspection 6 4709 (Fees/Environmental) 2,557 1,984 2,500 3,847 4710 (Fees/File & Cert/Political) 28 3,041 - 4711 (FeeslTentative Maps) 3,500 11,469 10,000 2,241 4713 (Fees/Planning Comm Appe 591 500 600 711 4714 (Fees/Weed & Lot Clearing) 1,121 - - 4715 (Fees/Public Nusance Abater 10,394 27,192 5,000 277 4717 (Fees/Real Property Records 22,992 23,928 12,000 33,254 4719 (Fees/Rental Housing Inspec 55,396 36,521 45,000 39,541 4721 (Fees/Cleaning) 4,006 3,500 3,600 826- 4722 (Charges/Refuse & Dump) 2,127,963 2,214,878 2,318,100 $0 4724 (Fees/RecClass/General) 91,448 93,840 100,000 171,118 4725 (Precise Plans) 53,993 77,037 50,000 92,443 4726 (Fees/Rec Class/Swimming) 42,061 59,050 45,000 50,479 4728 (Fees/Adult Sports) 38,138 53,542 30,000 30,375 4730 (Fees/Youth Sports) 47,803 51,364 50,000 60,117 4731 (Fees/Excursions) 13,417 12,389 10,000 16,468 4734 (Fees/Advertising) 1,357 1,759 - 1,554 4735 (Fees/Reprographics) 1,794 869 - 1,691 4737 (Building Administrative Fee) 73,242 81,048 65,000 73,231 4739 (License Administrative Fee) 142,899 155,749 140,000 164,775 4741 (Fees/Administrative) 2,852 4,609 3,500 1,775 4743 (Fees/Fire Plan Check) 13,251 13,820 3,500 10,570 4744 (Community Maintenance Fe 127,151 125,983 125,000 117,100 4745 (Fees/Notary Certification) 954 721 500 868 4746 (Fees/U.S. Passports) 55,402 76,875 110,790 63,970 4756 (FEES/TOWING IMPOUND 24,627 28,666 30,000 41,335 4762 (MIS/Interfund) - 10,000 - 4795 (Administration/Interfund) 900,000 967,308 825,000 Exhibit A - Revenues Page 3 STATEMENT OF REVENUES BY FUND Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Amended Fiscal Year 2005 Recomd 17 (Charges for Services) Total 4,164,866 4,377,604 4,166,965 1,183,760 r 30 (Miscellaneous Revenue) 4411,5 (Vending Machine Collection 2,891 6,256 7,269 5,684 441'6 (P.D. Phone Commissions) 96 104 120 4420 (Concessions) 509 - - 479'3 (Fund Raising) 25,808 15,315 - 6,551 4801 (Sale/Maps & Publications) 6,050 4,116 5,000 2,123 4802 (Sale/Merchandise) 73 - - 3 4805 (Sale/Scrap Metal) 1,180 4,625 6,326 481.0 (Sale/Real & Personal Propei 2,279 247 481,5 (Sale/Equipment & Materials) 26,759 4,233 4860 (Overages/Shortage) - - 4866 (Restricted Contrib/Senior Ce 1,300 - 4867 (Restricted Contrib/Comm S - - 1,500 2,050 4868 (Restricted Contrib/Police) 2,100 175 200 68 4875 (Donations) 19,048 20,502 65,000 9,622 4898 (Administrative Fee) - 22,138 80,000 91,060 4899 (Miscellaneous Other) 43,829 39,894 321,821 139,007 30 (Miscellaneous Revenue) Total 130,621 118,905 480,910 262,495 40 (Transfers from Other Funds) 3640 (Transfer from Other Funds) 2,932,134 5940 (Transfers from Other Funds) - 1,456,276 1,556,000 3,254,817 40 (Transfers from Other Funds) Total 2,932,134 1,456,276 1,556,000 3,254,817 10 (General'Fund) Total 28,150,031 26,611,102 27,502,496 26,189,783 i 12 (Gas Tax) 14 (Money & Property Use) 4435 (Interest Income) 219,186 163,696 200,000 150,111 14 (Morey & Property Use) Total 219,186 163,696 200,000 150,111 i 15 (Intetgovernmental Revenues) 4510 (Gasoline Tax/State/2106) 159,364 173,274 172,000 197,518 4511 (GasolineTax/State/2107) 344,672 378,190 381,000 438,236 4512 (Gasoline Tax/State/2107.5) 24,010 6,000 6,000 6,000 4513 (Hwy User Tax/St2te/2105) 262,659 285,258 291,000 328,389 4540 (California State Grants) - 103,926 - 4599 (Grants/Other) 44,817 15 (Intergovernmental Revenues) Total 835,521 946,648 850,000 970,143 30 (Miscellaneous Revenue) 4899 (Miscellaneous Other) 45,882 30 (Miscellaneous Revenue) Total 1 45,882 Exhibit A - Revenues Page 4 STATEMENT OF REVENUES BY FUND Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Amended Fiscal Year 2005 Recomd 12 (Gas Tax) Total 1,100,589 1,110,344 1,050,000 1,120,254 15 (Prop A) 11 (Taxes/Non Property) 4101 (Taxes/General Sales & Use) 587,131 606,746 570,000 595,475 11 (Taxes/Non Property) Total 587,131 606,746 570,000 595,475 14 (Money & Property Use) 4435 (Interest Income) 14,011 11,024 8,000 12,150 14 (Money & Property Use) Total 14,011 11,024 8,000 12,150 15 (Intergovernmental Revenues) 4587 (County Dial -A -Ride Svc Fee 75,967 74,168 50,000 74,115 15 (Intergovernmental Revenues) Total 75,967 74,168 50,000 74,115 17 (Charges for Services) 4732 (Fees/Rider Fares) 10,232 9,869 12,000 13,163 4734 (Fees/Advertising) 2,170 9,421 - 10,811 17 (Charges for Services) Total 12,402 19,290 12,000 23,974 30 (Miscellaneous Revenue) 4899 (Miscellaneous Other) (361) 3,717 0 0 30 (Miscellaneous Revenue) Total (361) 3,717 - - 15 (Prop A) Total 689,150 714,944 640,000 705,714 17 (Prop C) 11 (Taxes/Non Property) 4101 (Taxes/General Sales & Use) 486,981 503,181 480,000 502,403 11 (Taxes/Non Property) Total 486,981 503,181 480,000 502,403 14 (Money & Property Use) 4435 (Interest Income) 17,567 11,707 - 5,775 14 (Money & Property Use) Total 17,567 11,707 5,775 17 (Charges for Services) 4732 (Fees /Rider Fares) 21,955 19,631 117 4733 (Bus Pass Sales) 119,444 134,281 132,000 136,789 17 (Charges for Services) Total 141,399 153,911 132,000 136,906 30 (Miscellaneous Revenue) 4899 (Miscellaneous Other) - 16,479 - 30 (Miscellaneous Revenue) Total - 16,479 17 (Prop C) Total 645,947 685,279 612,000 645,084 Exhibit A - Revenues Page 5 STATEMENT OF REVENUES BY FUND Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Amended Fiscal Year 2005 Recomd 18(CD Block Grant) 14 (Money & Property Use) 4435 (Interest Income) - 41 4830 (Interest Income from Notes) 514 14 (Money & Property Use) Total 514 41 I 15 (Intergovernmental Revenues) 4450 (Program Income) - 1,242 - 4579 (Federal Govt Allocations) 882,278 886,499 966,010 819,020 15 (Intergovernmental Revenues) Total 882,278 887,741 966,010 819,020 30 (Miscellaneous Revenue) 4820 (Principal Repayments) 14,089 5,265 - 30 (Miscellaneous Revenue) Total 14,089 5,265 - 18 (CD Block Grant) Total 896,881 893,048 966,010 819,020 21 (Sr. Nutrition) 15 (Intergovernmental Revenues) 4565 (Area Agency on Aging Graril 100,822 86,682 86,716 86,000 457,0 (USDA Grant (Sr Nutrition)) 8,079 17,502 17,780 17,500 15 (Intergovernmental Revenues) Total 108,901 104,184 104,496 103,500 30 (Miscellaneous Revenue) 4875 (Donations) 49,210 49,227 45,366 42,000 4899 (Miscellaneous Other) - 49 30 (Miscellaneous Revenue) Total 49,210 49,276 45,366 42,000 40 (Tran'sfers from Other Funds) 3640 (Transfer from Other Funds) 44,348 5940 (Transfers from Other Funds) - 59,839 80,005 80,000 40 (Transfers from Other Funds) Total 44,348 59,839 80,005 80,000 211 (Sr. Nutrition) Total 202,459 213,299 229,867 225,500 24 (Public Benefit Program) 17 (Charges for Services) 4727 (AB1890 Pub Ben Frogs) 595,840 606,597 610,000 650,619 17 (Cha(ges for Services) Total 595,840 606,597 610,000 650,619 30 (Miscellaneous Revenue) 4875 (Donations) 4,750 30 (Miscellaneous Revenue) Total 124 4,750 (Public Benefit Program) Total 600,590 606,597 610,000 650,619 Exhibit A - Revenues Page 6 STATEMENT OF REVENUES BY FUND Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Amended Fiscal Year 2005 Recomd 26 (Supplemental Law Enf (COPS)) 11 (Taxes/Non Property) 4101 (Taxes/General Sales & Use) 100,000 100,000 100,000 11 (Taxes/Non Property) Total 100,000 100,000 100,000 14 (Money & Property Use) 4435 (Interest Income) 6,377 3,440 14 (Money & Property Use) Total 6,377 3,440 16 (Cost Reimbursements) 4699 (Reimbursements/Other) - 8,000 16 (Cost Reimbursements) Total 8,000 - 40 (Transfers from Other Funds) Transfer from Fund Balance 39,064 40 (Transfers from Other Funds) Total 39,064 26 (Supplemental Law Enf (COPS)) Total 106,377 111,440 100,000 39,064 27 (AQMD (AB2766)) 14 (Money & Property Use) 4435 (Interest Income) 4,359 2,322 4,000 4,000 14 (Money & Property Use) Total 4,359 2,322 4,000 4,000 15 (Intergovernmental Revenues) 4595 (AQMD Fees (2766)) 72,244 53,081 47,000 47,000 15 (Intergovernmental Revenues) Total 72,244 53,081 47,000 47,000 17 (Charges for Services) 4733 (Bus Pass Sales) 69,414 68,193 65,000 65,000 17 (Charges for Services) Total 69,414 68,193 65,000 65,000 27 (AQMD (AB2766)) Total 146,017 123,596 116,000 116,000 28 (Grants & Seizures) 14 (Money & Property Use) 4435 (Interest Income) 191,769 5,851 23,397 14 (Money & Property Use) Total 191,769 5,851 23,397 - 15 (Intergovernmental Revenues) 4450 (Program Income) 173,774 192,446 211,511 140,695 4540 (California State Grants) 411,130 146,077 349,526 97,460 4546 (Calif Waste Mgt Grants) 13,154 - 4555 (Calif SB -358 Library Grants) 4,461 4560 (Federal Grants) 105,770 41,956 23,897 128,589 4590 (Mountain Cove CFD Exhibit A - Revenues Page 7 STATEMENT OF REVENUES BY FUND Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Fiscal Year Amended 2005 Reoomd 4599 (Grants/Other) 4,301 84,444 - 75,727 15 (Intergovernmental Revenues) Total 712,590 464,923 584,934 442,471 i 17 (Changes for Services) 4705 (Fees/General Plan) 871 17 (Charges for Services) Total 871 30 (Miscellaneous Revenue) 4865 (Restricted Contrib/Library) 5,305 3,475 487,5 (Donations) 1,676 32 4899 (Miscellaneous Other) - 2,091 30 (Miscellaneous Revenue) Total 6,981 5,598 i 40 (Transfers from Other Funds) 3640 (Transfer from Other Funds) 5,000,000 31,229 40 (Transfers from Other Funds) Total 5,000,000 31,229 28 (Grants & Seizures) Total 5,911,340 477,244 608,331 473,700 29 (Fire Safety) 14 (Money & Property Use) 4435 (Interest Income) 17,052 2,947 14 (Money & Property Use) Total 17,052 2,947 40 (Transfers from Other Funds) 3640 (Transfer from Other Funds) 2,378,123 - 5940 (Transfers from Other Funds) - 2,354,426 2,544,900 2,979,142 40 (Transfers from Other Funds) Total 2,378,123 2,354,426 2,544,900 2,979,142 I 21) (Fire Safety) Total 2,395,175 2,357,373 2,544,900 2,979,142 3.1 (Consumer Services) 14 (Money & Property Use) 4412 (Rent/Building) 111,466 120,067 117,913 4435 (Interest Income) 1,018,419 549,975 14 (Money & Property Use) Total 1,129,885 670,042 117,913 I 16 (Cost Reimbursements) 4675 (Reimb/Colton MIS Services) 130,608 108,374 4698 (Consumer Services Intertuni 2,777,833 3,662,668 4,374,477 4,194,393 4699 (Reimbursements/Other) 2,556 16 (Cost Reimbursements) Total 2,908,441 3,773,598 4,374,477 4,194,393 17 (Charges for Services) 4795 (Administration/Interfund) 81 - 4798 (Fees/Other) 1,100,008 305,190 17 (Charges for Services) Total 1,100,089 305,190 Exhibit A - Revenues Page 8 STATEMENT OF REVENUES BY FUND Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Amended Fiscal Year 2005 Recomd 30 (Miscellaneous Revenue) 4875 (Donations) 750 4,600 4891 (Gain/Loss/Retired Assets) (450) - 4899 (Miscellaneous Other) 9,129 15,621 30 (Miscellaneous Revenue) Total 9,429 20,221 - 31 (Consumer Services) Total 5,147,844 4,769,051 4,492,390 4,194,393 32 (Water) 14 (Money & Property Use) 4435 (Interest Income) 354,208 415,398 800,000 4499(Rents/Other) 17,060 23,900 17,970 14 (Money & Property Use) Total 371,268 439,297 817,970 15 (Intergovernmental Revenues) 4560 (Federal Grants) - 80,000 - 15 (Intergovernmental Revenues) Total 80,000 16 (Cost Reimbursements) 4610 (Reimb/Jury Duty) 45 - 4699 (Reimbursements/Other) 136,750 934,197 90,000 16 (Cost Reimbursements) Total 136,795 934,197 90,000 - 17 (Charges for Services) 5240 (Water/Residential) 8,117,362 8,303,545 8,194,130 8,777,000 5242 (Water/Commercial) 2,948,201 2,951,384 2,863,800 2,983,000 5243 (Water/Industrial) 1,230,955 1,369,646 1,241,800 1,451,000 5244 (Water/Fire Service) 198,159 202,853 195,980 214,000 5245 (Water/Other Public Ent) 753,787 729,239 912,600 932,000 5247 (Water Sys Development Fei 262,767 360,735 - 5248 (Water/Interdepartmental) 153,633 150,758 5251 (WaterServices/Misc) - - 110,113 992,000 17 (Charges for Services) Total 13,664,865 14,068,161 13,518,423 15,349,000 30 (Miscellaneous Revenue) 4801 (Sale/Maps & Publications) 10 - 4841 (Lease/WaterRights) 1,150,783 117,159 4891 (Gain/Loss/Retired Assets) (43,915) 933 4899 (Miscellaneous Other) 128,330 (37,441) 30 (Miscellaneous Revenue) Total 1,235,208 80,650 32 (Water) Total 15,408,136 15,602,305 14,426,393 15,349,000 33 (Electric) Exhibit A - Revenues Page 9 STATEMENT OF REVENUES BY FUND Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Fiscal Year Amended 2005 Recomd 13 (Fine's & Penalties) 4315 (Penalties) 87 13 (Fines & Penalties) Total 87 - - 14 (Money & Property Use) 4435 (Interest Income) 1,073,036 740,391 500,000 14 (Money & Property Use) Total 1,073,036 740,391 500,000 16 (Cost Reimbursements) 4650 (Reimb/Other Utilities) 225 4699 (Reimbursements/Other) 53,295 161,383 16 (Cost, Reimbursements) Total 53,295 161,608 17 (Charges for Services) 4798 (Fees/Other) 43,417 2,266,996 - 481,1 (Sale/Electricity) 43,904,228 28,637,664 31,225,800 36,659,526 4812 (Sale/Natural Gas) 1,921,980 17 (Charges for Services) Total 45,869,624 30,904,660 31,225,800 36,659,526 30 (Miscellaneous Revenue) 4810 (Sale/Real & Personal Prope (8,821) 4891 (Gain/Loss/Retired Assets) 342,770 4899 (Miscellaneous Other) 310,424 623,740 30 (Miscellaneous Revenue) Total 644,373 623,740 31S (Electric) Total 47,640,415 32,430,399 31,725,800 36,659,526 34 (Sewer) 14 (Money & Property Use) 4435 (Interest Income) 137,390 112,686 120,000 120,000 14 (Money & Property Use) Total 137,390 112,686 120,000 120,000 17 (Charges for Services) 4716 (Fees/Sewer) 1,095,144 1,159,851 1,089,700 1,271,549 17 (Cha'rges for Services) Total 1,095,144 1,159,851 1,089,700 1,271,549 30 (Miscellaneous Revenue) 4810 (Sale/Real & Personal Prope (14,800) 4891 (Gain/Loss/Retired Assets) (7,314) - 4899 (Miscellaneous Other) 39 151 16,198 30 (Miscellaneous Revenue)Total (22,076) 151 16,198 3.4 (Sewer) Total 1,210,458 1,272,688 1,209,700 1,407,747 1 I 36( Refu se) -new fund Exhibit A - Revenues Page 10 STATEMENT OF REVENUES BY FUND Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Amended Fiscal Year 2005 Recomd 17 (Charges for Services) 4722 (Charges/Refuse &Dump) 2,550,000 AB 939 Fees 514,000 17 (Charges for Services) Total 3,064,000 36 (Refuse) total 3,064,000 42( Self Insurance) 14 (Money & Property Use) 4435 (Interest Income) 96,760 84,184 75,000 42,000 14 (Money & Property Use) Total 96,760 84,184 75,000 42,000 16 (Cost Reimbursements) 4604 (Reimb/Insurance) 3,511 2,929 35000 4605 (Reimb/Workers Comp) 93 1,860 4699 (Reimbursements/Other) 1,666 68,434 16 (Cost Reimbursements) Total 5,270 73,222 35,000 17 (Charges for Services) 4774 (Insurance/Interfund) 1,072,321 1,140,600 840,600 1,246,481 4777 (UnemploymenUlnterfund) 18,625 18,710 18,945 36,519 4779 (Worker's Comp/Interfund) 170,756 175,574 187,770 744,521 17 (Charges for Services) Total 1,261,701 1,334,884 1,047,315 2,027,521 42 (Self Insurance) Total --T--- 1,363,730 1,492,290 1,122,315 2;104,521 J 43( Central Services) 16 (Cost Reimbursements) 4601 (Reimbursements/Damage) 3,336 16 (Cost Reimbursements) Total 3,336 17 (Charges for Services) 4772 (Garage/Interfund) 83,688 169,501 207,009 18,120 4785 (Trans it- Ind irect/l nterfund) 87,857 5,544 4795 (Administration/Interfund) 234,314 179,724 17 (Charges for Services) Total 83,688 491,672 392,277 18,120 30 (Miscellaneous Revenue) 4895 (Allocations) 430,860 4899 (Miscellaneous Other) (4,599) (1,792) 30 (Miscellaneous Revenue) Total 426,261 40 (Transfers from Other Funds) 3640 (Transfer from Other Funds) I129,409 5940 (Transfers from Other Funds 116,963 115,000 135,000 Exhibit A - Revenues Page 11 STATEMENT OF REVENUES BY FUND i Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Amended Fiscal Year 2005 Recomd 40 (TranVers from Other Funds) Total 129,409 116,963 115,000 135,000 43 (Central Services) Total 642,694 606,843 507,277 153,120 48 (IT SERVICES) 16 (Cost: Reimbursements) 4675 (Reimb/Colton MIS Services) 239,000 16 (Cost'Reimbursements) Total 239,000 - 17 (Charges for Services) 4702 (MIS/Interfund) 1,785,942 1,239,063 17 (Charges for Services) Total 1,785,942 1,239,063 48 (IT SERVICES) Total 2,024,942 1,239,063 71 (APFA Debt Service Fund) 14 (Money & Property Use) 4435 (Interest Income) 252,820 473,066 228,140 61,562 4830 (Interest Income from Notes) 1,178,872 - 1,159,840 - 14 (Money & Property Use) Total 1,431,692 473,066 1,387,980 61,562 15 (Intergovernmental Revenues) 4450 (Program Income) - 1,199,082 1,159,840 - 15 (Intergovernmental Revenues) Total - 1,199,082 1,159,840 - i 16 (Cost Reimbursements) 4655 (Reimb/City) - 8,592 9,300 3,950 16 (Cost; Reimbursements) Total - 8,592 9,300 3,950 30 (Miscellaneous Revenue) 4820 (Principal Repayments) 585,000 615,000 650,000 - 4899 (Miscellaneous Other) 9,100 - - 30 (Miscellaneous Revenue) Total 594,100 615,000 650,000 40 (Transfers from Other Funds) 3640 (Transfer from Other Funds) 392,642 - 5940 (Transfers from Other Funds) - 395,745 392,620 644,138 40 (Transfers from Other Funds) Total 392,642 395,745 392,620 644,138 71 (APFA Debt Service Fund) Total 2,418,434 2,691,485 3,599,740 709,650 80 (RDA Capital Projects) 14 (Money & Property Use) 4412 (Rent/Building) 36,036 16,080 3,600 5,400 4435 (Interest Income) 114,462 202,877 171,690 150,130 _ 4436 (Gain/Loss on Investment) (2,229) (52,465) - 72,000 4830 Interest Income from Notes) 110,826 - Exhibit A - Revenues Page 12 STATEMENT OF REVENUES BY FUND Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Amended Fiscal Year 2005 Recomd 14 (Money & Property Use) Total 259,096 166,492 175,290 227,530 16 (Cost Reimbursements) 4799 (Recovered Cost/Other) 1,380 1,071 11,320 5,000 16 (Cost Reimbursements) Total 1,380 1,071 11,320 5,000 17 (Charges for Services) 4735 (Fees/Reprographics) 2 36 60 60 4777 (Unemployment/Interfund) 0 4779 (Worker's Comp/Interfund) - - _ _ 4798 (Fees/Other) 23,873 23,837 23,870 23,870 17 (Charges for Services) Total 23,875 23,873 23,930 23,930 30 (Miscellaneous Revenue) 4810 (Sale/Real & Personal Propel 1,078,000 - 4820 (Principal Repayments) 226,370 237,830 4842 (Advance from the City) 190,000 4899 (Miscellaneous Other) 87 1,133 150,050 50 30 (Miscellaneous Revenue)Total 87 1,133 1,454,420 427,880 40 (Transfers from Other Funds) 3640 (Transfer from Other Funds) 1,158,094 _ 5940 (Transfers from Other Funds) - 482,696 1,080,000 2,040,960 40 (Transfers from Other Funds) Total 1,158,094 482,696 1,080,000 2,040,960 80( RDA Capital Projects) Total 1,442,531 675,265 2,744,960 2,725,300 1 81 (RDA Special Revenue Fund) 14 (Money & Property Use) 4412 (Rent/Building) _ _ _ - 4435 (Interest Income) 9,299 8,836 4,000 5,000 4436 (Gain/Loss/Investment Sales) - - _ 4830 (Interest Income from Notes) 2,598 - - 14 (Money & Property Use) Total 11,897 8,836 4,000 5,000 17 (Charges for Services) 4798 (Fees/Other) 21 17 (Charges for Services) Total 21 30 (Miscellaneous Revenue) 4810 (Sale/Real & Personal Propel - 225,000 4820 (Principal Repayments) - _ 4899 (Miscellaneous Other) 5,000 20,008 15,000 20,000 30 (Miscellaneous Revenue) Total 5,000 20,008 240,000 20,000 40 (Transfers from Other Funds) 3640 (Transfer from Other Funds) 771 - _ Exhibit A - Revenues Page 13 STATEMENT OF REVENUES BY FUND i Fiscal Year 2002 Actual Fiscal Year 2003 Actual Fiscal Year 2004 Amended Fiscal Year 2005 Recomd 3642 (Tax Increment Transfers In) 941,903 594,0 (Transfers from Other Funds) - - - - 5942 (Tax Increment Transfers In) - 1,144,066 1,122,180 1,179,740 40 (Transfers from Other Funds) Total 942,674 1,144,066 1,122,180 1,179,740 81 (RDA Special Revenue Fund) Total 959,592 1,172,909 1,366,180 1,204,740 82 (RDA Debt Service) 10 (Property Tax) 4025 (Property Tax/Increment) 4,709,515 5,720,328 5,610,940 5,898,690 10 (Property Tax) Total 4,709,515 5,720,328 5,610,940 5,898,690 f 11 (Taxes/Non Property) 4101 (Taxes/General Sales & Use) 975,400 1,087,846 990,000 1,180,000 11 (Taxes/Non Property) Total 975,400 1,087,846 990,000 1,180,000 14 (Money & Property Use) 4435 (Interest Income) 115,958 113,815 112,350 88,450 14 (Money & Property Use) Total 115,958 113,815 112,350 88,450 30 (Miscellaneous Revenue) 4840 (Loan Proceeds) 434,727 4842 (Advance Proceeds from City 1,137,546 5936 (Loan Proceeds) - 130,098 161,520 506,450 5937 (Advance Proceeds from Cit - 1,396,448 1,380,930 1,184,640 30 (Miscellaneous Revenue) Total 1,572,273 1,526,546 1,542,450 1,691,090 40 (Transfers from Other Funds) 3640 (Transfer from Other Funds) 2,820,277 - - - 5940 (Transfers from Other Funds) - 2,911,489 2,372,850 2,507,120 40 (Transfers from Other Funds) Total 2,820,277 2,911,489 2,372,850 2,507,120 8:! (RDA Debt Service) Total 10,193,423 11,360,024 10,628,590 11,365,350 i GRAND TOTAL 127,254,762 105,974,577 108,827,891 1 114,140,290 Exhibit A - Revenues Page 14 Statement of Interfund Transfers SECTION I: Detail of Transfers From Funds From General Fund To Fire Safety Fund (29) for fire contract To Information Technology Services Fund (48) To Self Infurance Fund (42) To Central Services (43) for garage maintenance To APFA Fund for debt service To COPS - Universal Hiring Grant (30) Total From General Fund From Endowment Fund To Sr. Nutrition Fund (21) for program subsidy To General Fund (10) for PW capital equipment Total From Endowment Fund From Gas Tax Fund To General Fund (10) for citywide allocation Total From Gas Tax Fund From Consumer Services To General Fund (10) for citywide allocation To Central Services (43) for garage maintenance To Information Technology Services Fund (48) Total From Consumer Services From Electric Fund To General Fund (10) To Central Services (43) for garage maintenance Total From Electric Fund From Water Fund To General Fund (10) To General Fund (10) for sale of property Total From Water Fund From Sewer Fund To General Fund (10) for citywide allocation To APFA Fund for debt service Total From Sewer Fund Fiscal Year 2005 Recommend $2,979,142 $746,580 $710,500 $115,000 $420,761 $361,710 $5,333,693 $80,000 $116,000 $196,000 $200,000 $200,000 $850,000 $5,000 $456,960 $1,311,960 $500,000 $15,000 $515,000 $800,000 $111,000 $911,000 $120,000 $223,347 $343,347 Exhibit A - Transfer Summary Page 1 i From Equipment Replacement Fund I To General Fund (10) one-time delay of PD purchase $175,000 Total From Equipment Replacement Fund $175,000 Total Transfers From Funds $8,986,000 SECTION II: Detail of Transfers To Funds TolGeneral Fund From Consumer Services Fund (31) $850,000 From Electric Fund (33) $500,000 From Water Fund (32) $911,000 From Sewer Fund (34) $120,000 From Gas Tax Fund (12) $200,000 From Equipment Replacement Fund (46) $175,000 From Endowment Fund (49) $116,000 Total to General Fund $2,872,000 To,COPS-Universal Hiring Grant (30) I From General Fund (designated reserve) $361,710 Total to COPS -Universal Hiring Grant $361,710 I To. Sr. Nutrition Fund From Endowment Fund (49) $80,000 Total To Sr. Nutrition Fund $80,000 To Fire Safety Fund From General Fund (10) $2,979,142 Yotal To Fire Safety Fund $2,979,142 To Self Insurance Fund From General Fund (10) $710,500 Total To Self Insurance Fund $710,500 To Central Services From General Fund (10) $115,000 From Consumer Services Fund (31) $5,000 From Electric Fund (33) $15,000 Total To Central Services $135,000 To Information Technology Services Fund From General Fund (10) $746,580 From Consumer Services Fund (31) $456,960 Total To Information Technology Services Fund $1,203,540 Exhibit A - Transfer Summary Page 2 To APFA Fund From General Fund (10) From Sewer Fund (34) Total to APFA Fund Total Transfers To Funds Exhibit A - Transfer Summary $420,761 $223,347 $644,108 $8,986,000 Page 3 Statement of Full -Time Equivalents Fiscal Year Exhibit A - FTE Summary i Page 1 Fiscal Year 2005 Department 2004 Adopted Recomnd City Attoiney 0.0000 0.000 City Clerk 5.2500 5.250 City Council 5.0000 5.000 City Manager's Office 7.5000 6.500 Community Dev 20.4990 16.330 Finance 14.0500 13.200 Human Resources 4.0000 3.540 Information Technology 11.1910 10.250 Library i 18.4310 15.750 Police 98.4050 93.230 Public Works & Transportation 42.0000 34.500 Recreation & Family Services 25.2014 32.124 Redevelopment Agency 5.3800 5.420 Transportation 16.8000 0.000 Utilities 70.0500 68.750 Total FT L's 343.7574 309.844 Exhibit A - FTE Summary i Page 1 PUBLIC HEARING TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES I � VIA: ROBERT PERSON, INTERIM CITY MANAGER /r" DATE: JUNE 21, 2004 SUBJECT: ADJUSTMENTS TO INTEGRATED WASTE MANAGEMENT FEE AND REFUSE RATES FOR FISCAL YEAR 2004-05 RECOMMENDATION It is recommended that the City Council approve: (1) resolution amending the City of Azusa's Integrated Waste Management Fee ("AB 939 Fee") by the increase in Consumer Price Index (CPI); and (2) resolution amending the agreement with Athens Services to reflect rate adjustments made pursuant to the Franchise Agreement. (BACKGROUND Iln October 2000, the City entered into an agreement with Athens Services which irequires annual refuse rate adjustments to pay for changes in costs associated with refuse collection and recycling services. Adjustments are to be made effective July 1 ,of each year. Rate components that are affected by this required adjustment include the following: (1) Service Fee (2) Waste Processing/Disposal Fee; and (3) Franchise Fee (The City also maintains a practice of adjusting its AB 939 Fee along with the refuse rate adjustment since this fee is a part of the overall refuse service rate. ;Following describes what each of these fees is used for and how each fee is generally adjusted. The Service Fee pays for the cost to pick up and deliver trash to Athens' Material Recovery Facility (MRF), as well as associated customer services costs. This fee is I djusted by CPI, which was 2.29% this last year. i The Processing/Disposal Fee pays for the cost to process Azusa's waste through Athens' MRF and also the cost to landfill the residue waste. This rate is adjusted through a fairly complicated methodology that considers: • Cost of living adjustment for MRF operating costs; • Actual tons processed through Athens' MRF; • Actual landfill rates; and • Revenue received by Athens' for MRF Processing/Disposal the Franchise Fee is set in the contract to be 10% of total of Service Fee, .Processing/Disposal Fee and Franchise Fee. The AB 939 Fee is used to pay for costs to administer the refuse contract and City programs to comply with the State's recycling mandate, AB 939. This fee is typically adjusted annually based on CPI. Following represent contract required adjustments for rates, including adjustment for AB 939 Fee, for rates effective July 1, 2004: Rates are lower for multifamily bin customers because total tons per unit are expected to be lower over the next 12 months than they have been in past. This forecast is based on actual tons collected from these customers between the period of April 2003 through March 2004. This reduction in the disposal cost offset the CPI increase applied to the Service Fee component resulting in an overall rate reduction of -0.75% for these customers. i !Rates for commercial customers are also lower for the same reason multifamily rates !are lower, but also because Athens Services collected $66,391.33 in excess revenue from Azusa's commercial customers this last year. Pursuant to the contract, this iamount must be credited back to rate payers over the next 12 months through the Irate adjustment. This resulted in an overall reduction of 3.09% for most common ,service level—a 3 cubic yard bin serviced one time per week. Proposed Monthly Current Rate Service Monthly Effective Percent Rate 7/1/04 Change Single Family Barrel Service $18.87 $19.05 2.04% Multi -Family Bin Service $15.99 $15.87 -0.75% 3 Cubic Yard Bin -1 time per week $94.69 $91.76 -3.09% Rates are lower for multifamily bin customers because total tons per unit are expected to be lower over the next 12 months than they have been in past. This forecast is based on actual tons collected from these customers between the period of April 2003 through March 2004. This reduction in the disposal cost offset the CPI increase applied to the Service Fee component resulting in an overall rate reduction of -0.75% for these customers. i !Rates for commercial customers are also lower for the same reason multifamily rates !are lower, but also because Athens Services collected $66,391.33 in excess revenue from Azusa's commercial customers this last year. Pursuant to the contract, this iamount must be credited back to rate payers over the next 12 months through the Irate adjustment. This resulted in an overall reduction of 3.09% for most common ,service level—a 3 cubic yard bin serviced one time per week. FISCAL IMPACT Over next 12 months, commercial customers will save about $74,700; multifamily customers will save about $8,800; single family barrel customers will see an increase of about $33,800 or 2.04%. The net effect of adjustments will result in a reduction of About $13,000 in franchise fee revenue. Direct adjustment to AB 939 fee will result in About $4,500 of added revenue over next 12 months. I Prepared by: i Cary Kalscheuer, Assistant to the Director of Utilities Attachments: 1. Rate Comparison Other Cities: REFUSE RATE COMPARISON 0405. i 2. Resolution RE: AB 939: I Reso-A6939-FY04to 05.doc 3. Resolution RE: Rate Adjustment Amendment i Reso-Athens-6th Anend for FY 2004-0 4. Rate Adjustment Calculations (for public record) I 04-05 Rate Adjustnent Cakulatk REFUSE RATE COMPARISON PROPOSED and EXISTING MONTHLY RATES RESIDENTIAL Other Athens Cities San Gabriel* $21.71 Temple City* 21.34 West Covina* 20.29 Glendora# 19.94 Covina# 19.43 Covina# 115.48 Monterey Park* 18.66 *=Current Rate for FY 2002-03 #=Proposed Rate for July 1, 2004 COMMERCIAL Other Athens' Cities For 3 cubic yard bin service 1 time per week Temple City* $134.50 San Gabriel* 128.62 West Covina* 127.76 Monterey Park* 127.51 Glendora# 124.85 Covina# 115.48 *=Current Rate for June 2004 #=Proposed Rate for July 1, 2004 .J RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, APPROVING AN INCREASE IN THE CITY'S INTEGRATED WASTE MANAGEMENT FEE ("AB 939 FEE") I I WHEREAS, on October 2, 2000, the City of Azusa, approved an Exclusive Franchise Agreement with Arakelian Enterprises, Incorporated (Contractor), for refuse collection and recycling services; and WHEREAS, on June 5, 2002, the City of Azusa adopted Ordinance No. 00-09 pursuant to California Public Resources Code Section 41901, which authorizes the City to impose a fee in an amount sufficient to pay the costs of preparing, adopting and implementing the Source Reduction and Recycling Element and Household Hazardous Waste Element, as required by the California Int iegrated Waste Management Act of 1989 ("AB 939"); and WHEREAS, Ordinance No. 00-09 states that the AB 939 Fee shall be determined, fixed and est iablished from time to time by resolution of the City Council; and WHEREAS, the City Council wishes to adjust the AB 939 Fee to reflect increased cost of updating and implementing the City's adopted Source Reduction and Recycling Element and Household Hazardous Waste Element, as required by the California Integrated Waste Management Act of 1989; and WHEREAS, the City Council hereby determines that the proposed adjustment to the AB 939 Fee is reasonable and necessary to reimburse the City for its actual and reasonable costs in connection with its administrative costs to update and implement the adopted Source Reduction and Recycling Element and Household Hazardous Waste Element, as required by the California Integrated Waste Management Act of 1989; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES FIND AND DECLARE THAT: SECTION 1: Adoption of Fees. The City Council hereby adopts the AB 939 Fees as set forth in the attached Exhibit A. SECTION 2: Effective Date. This Resolution shall become effective upon its adoption. SECTION 3: Authorization. That the Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution. i I I i PASSED AND APPROVED on this 21' day of June 2004. Mayor I HEREBY CERTIFY that the foregoing resolution was duly passed by the City Council of the City of Azusa at a regular meeting thereof on the 21' day of June 2004, by the following vote of the City Council: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: City Clerk I I i EXMIT A INTEGRATED WASTE MANAGEMENT FEE ("AB 939 FEE") SCHEDULE EFFECTIVE JULY 1, 2004 Service Monthly All 939 Fee Single Family $0.72 Multifamily Bin $0.64 Commercial Bins 3 Cubic Yard 1 Day/Week $3.53 2 DaystWeek $7.07 3 Days/Week $10.60 4 Days/Week $14.13 5 Days/Week $17.67 2 Cubic Yard 1 Day/Week $2.36 2 Days/Week $4.72 3 Days/Week $7.08 4 Days/Week $9.44 5 Days/Week $11.78 1.5 Cubic Yard 1 Day/Week $1.76 2 Days/Week $3.52 3 Days/Week $5.28 Saturday Service $3.53 Locked Lid Bin Change Out Ongoing Service n1a n1a Temp Bins $0.61 X-tra Dumps Same Day Different Day $0.81 $0.81 Commercial Barrels $0.64 Roll Offs $6.84 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, APPROVING THE SIXTH AMENDMENT TO THE EXCLUSIVE FRANCHISE AGREEMENT WITH ARAKELIAN ENTERPRISES TO AMEND THE SERVICE RATES AND FEES FOR FISCAL YEAR 2004- 2005. I WHEREAS, on October 2, 2000, the City Council of the City of Azusa, approved an Exclusive Franchise Agreement with Arakelian Enterprises, Incorporated (Contractor), for refuse icollection and recycling services ("Original Agreement"); and WHEREAS, Section 5 of the Original Agreement requires that service rates be modified annually to account for cost of living changes and changes in disposal costs ("Adjustments"); and WHEREAS, on June 5, 2000, the City of Azusa adopted Ordinance No. 00-09 pursuant to .California Public Resources Code Section 41901, which authorizes the City to impose a fee in an amount sufficient to pay the costs of preparing, adopting and implementing the Source Reduction and Recycling Element and Household Hazardous Waste Element, as required by the California ;Integrated Waste Management Act of 1989 ("AB 939 Fee"); and WHEREAS, Ordinance No. 00-09 states that the AB 939 Fee shall be determined, fixed and ,established from time to time by resolution of the City Council; and WHEREAS, on June 21, 2004, the City Council of the City of Azusa approved an adjustment to the AB 939 Fee; and I WHEREAS, the City Council wishes to reflect the rate Adjustments and AB 939 Fee in the ;Original Agreement; I NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES FIND AND DECLARE THAT: SECTION 1: Adoption of Fourth Amendment. The attached Fourth Amendment to the Exclusive Franchise Agreement Between the City of Azusa and Arakelian Enterprises, Inc. for Refuse Collection, Recycling and Disposal Services is hereby approved. The rate schedule adopted as part of the Fourth Amendment shall supercede any rate schedule previously adopted. SECTION 2: Effective Date. This Resolution shall become effective upon its adoption. SECTION 3: Authorization. That the Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution. PASSED AND APPROVED on this 21sT day of June 2004. Mayor I I HEREBY CERTIFY that the foregoing resolution was duly passed by the City Council of the City of Azusa at a regular meeting thereof on the 21ST day of June 2004, by the following vote of the City Council: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: I j City Clerk AMENDED AND RESTATED FRANCHISE AGREEMENT BETWEEN THE CITY OF AZUSA AND ARAKELIAN ENTERPRISES, INC. FOR REFUSE COLLECTION, RECYCLING AND DISPOSAL SERVICES AMENDMENT NO. 6 I This Sixth Amendment to the Exclusive Franchise Agreement is entered into this Twenty-first day of June 2004 by and between the City of Azusa, a municipal corporation ("City") and Arakelian Enterprises, Inc., a California Corporation ("Contractor"). Effective July 1, 2004, the attached rate schedule shall replace Exhibit A of the Existing :Exclusive Franchise Agreement approved on October 2, 2000. 1 IN WITNESS WHEREOF, the parties have executed this Amendment No. 6 as of the 'date First set out herein. Date: i ,CITY OF AZUSA -A Municipal Corporation I Kristina Cruz -Madrid, Mayor ATTEST: I I ,Vera Mendoza, City Clerk I (APPROVED AS TO FORM: I ;Best Best & Krieger, LLP !City Attorney Date: ARAKELIAN ENTERPRISES, INC. d.b.a. ATHENS SERVICES H I i f i i EXHIBIT A TO FRANCHISE AGREEMENT BETWEEN THE CITY OF AZUSA AND ARAKELLAN ENTERPRISES, INC. MRF entire waste stream except green waste and clean inerts; Per ton MRF rate: $51.56 Service Processing/ Disposal Fee Service Fee Franchise Fee Monthly AB 939 Fee Monthly Rate or Total Single Family $8.71 $7.79 $1.83 $0.72 $19.05 Multifamily Bin $6.91 $6.80 $1.52 $0.64 $15.87 Commercial Bins 3 Cubic Yard I Day/Week $32.35 $47.06 $8.82 $3.53 $91.76 2 Days/Week $64.69 $52.46 $13.01 $7.07 $137.23 3 Days/Week $97.04 $57.90 $17.21 $10.60 $182.75 4 Days/Week $129.38 $63.22 $21.39 $14.13 $228.12 5 DaysfWeek $161.73 $68.74 $25.60 $17.67 $273.74 2 Cubic Yard 1 Day/Week $21.56 $49.59 $7.90 $2.36 $81.41 2 Days/Week $43.13 $58.93 $11.34 $4.72 $118.12 3 DayslWeek $64.69 $68.15 $14.75 $7.08 $154.67 4 DaysNdeek $86.25 $78.12 $18.26 $9.44 $192.07 5 Days/Week $107.82 $67.16 $21.66 $11.78 $228.42 15 Cubic Yard 1 Day/Week $16.17 $38.10 $6.03 $1.76 562.06 2 Days(Week $32.35 $58.28 $10.07 $3.52 $104.22 3 Days/Week $48.52 $77.93 $14.04 $5.28 $145.77 Saturday Service $32.35 $47.06 $8.82 $3.53 $91.76 Locked Lid Bin Change Out Ongoing Service n/a n/a $50.61 $ 5.63 $5.62 $0.63 n/a n/a $56.23 $ 6.26 Temp Bins $7.47 $75.93 $9.26 $0.81 $93.47 X-tra Dumps Same Day $7.47 $30.70 $4.24 $0.81 $43.22 Different Day $7.47 $47.58 $6.11 $0.81 $61.97 Commercial Barrels $6.91 $15.45 $2.48 $0.64 $25.48 Roll Otis Ton Based ' $195.82 Ton Based $6.84 Ton Based New New New New New -----------------ServiCe - ----Processingr---Proeessingf -'---Service--- --Service----Franchise'--Franchise- ---AB'939---AB'939 -'" "'"---Total-'-"Total--" ---'%"----a--- DisposalFee Disposal Fee Fee Fee Fee Fee Fee Fee Bate Bate Change Change Single Family (Trash a Oreen) 8.55 8.71 7.62 7.79 1.80 1.83 0.70 0.72 18.67 19.05 2.04% $0.38 Multifamily Bin 7.17 6.91 6.65 6.80 1.54 1.52 0.63 0.64 15.99 15.87 -0.75% ($0.12) Commercial Bins 3 Cubic Yard 1 Day/Week 36.11 32.35 46.01 47.06 9.12 8.82 3.45 3.53 94.69 91.76 -3.09% (52.63) 2 Days/Week 72.22 64.69 51.29 52.46 13.72 13.01 6.91 7.07 144.14 137.23 -4.79% ($6.91) 3 Days/Week 108.34 97.04 56.60 57.90 18.32 17.21 10.36 10.60 193.62 182.75 -5.61% � ($10.67) 4 Days/Week 144.45 129.38 61.80 63.22 22.91 21.39 13.81 14.13 242.97 228.12 -6.11% (514.es) 5 Days/Week 180.56 161.73 67.20 68.74 27.52 25.60 1727 17.67 292.55 273.74 -6.43% (a1e.61> 2 Cubic Yard 1 Day/Week 24.07 21.56 48.48 49.59 8.06 7.90 2.31 2.36 82.92 81.41 -1.82% 2 Days/Week 48.15 43.13 57.61 58.93 11.75 11.34 4.61 4.72 122.12 118.12 -3.28% ($4.00) 3 Days[Week 72.22 64.69 66.62 68.15 15.42 14.75 6.92 7.08 161.18 154.67 -4.04% ($e.51) 4 Days/Week 96.30 86.25 76.37 78.12 19.18 18.26 9.23 9.44 201.08 192.07 -4.48% ($9.01) 5 Days/Week 120.37 107.82 85.21 87.16 22.84 21.66 11.52 11.78 239.94 228.42 -4.80% 1.5 Cubic Yard 1 Day/Week 18.06 16.17 37.25 38.10 6.14 6.03 1.72 1.76 63.17 62.06 -1.76% 2 Days/Week 36.11 32.35 56.98 58.28 10.34 10.07 3.44 3.52 106.87 104.22 -2.48% (52.65) 3 Days;/eek 54.17 48.52 76.19 77.93 14.48 14.04 5.16 5.28 150.00 145.77 -2.829/6 ($4.23) Saturday Service 36.11 32.35 46.01 47.06 9.12 8.82 3.45 3.53 94.69 91.76 -3.09% ($2.93) Locked Lid Bin Change Out n/a n/a 49.48 50.61 5.50 5.62 n/a n/a 54.98 56.23 2.27% $1.25 Ongoing Service n/a n/a 5.50 5.63 0.61 0.63 n/a n/a 6.11 6.26 2.45% $0.15 Temp Bins 8.34 7.47 74.23 75.93 9.17 9.26 0.79 0.81 92.53 93.47 1.02% $0.94 X-Tra Dumps Same Day 8.34 7.47 30.01 30.70 4.26 4.24 0.79 0.81 43.40 43.22 -0.41% ($0.18) Different Day 8.34 7.47 46.51 47.58 6.09 6.11 0.79 0.81 61.73 61.97 0.39% 80.24 Commercial Barrels 7.17 6.91 15.10 15.45 2.41 2.48 0.63 0.64 25.31 25.48 0.67% $0.17 Roll Offs Ton Based Ton Based 191.44 195.82 Ton Based Ton Based 6.69 6.84 Tan Based Ton Based Ton Based Ton Based i MRF PROCESSING/DISPOSAL COST ADJUSTMENTS (Effective Nov: 1, 2003, Puente Hills Landfill Rate Increase from $18.13/ron to $20.88lron) 1 Agreement Section 5.0 Adjustment Procedure MRF PER TON RATE BREAKDOWN: Existing CPI Processing Cost Per Ton: $35.10 2.29% Disposal Cost Per Ton: $15.66 3,853.30 Per Ton Rate i $50.76 MRF (Nov 03 - Mar 04) RESIDENTIAL/COMMERCIAL BARREL CUSTOMERS Anticipated Ton's/Costs for 2004-2005: $491,236.18 iTons Rate Green Waste (Apr 03 - Mar 04) 3,585.96 $11.00 MRF (Apr 03 - June 03) 3,611.53 $50.76 MRF (July 03 - Oct 03) 4,754.60 $51.56 MRF (Nov 03 - Mar 04) 5,903.72 $51.56 Required Revenue for MRF/Disposal Costs: Monthly Required Revenue: Adjusted Average Monthly Customer Count: Monthly Rate for MRF Processing/Disposal (Credit)/Deficiency (Apr 03 - Mar 04) New Monthly Rate for 2004-2005 I RESIDENTIAL BIN CUSTOMERS I Anticipated Tons/Costs for 2004-2005: Updated 6/2/04 Tons MRF (Apr 03 - June 03) 2,404.20 MRF (July 03 - Oct 03) 3,182.77 MRF (Nov 03 - Mar 04) 3,977.80 Required Revenue for MRF/Disposal Costs: Monthly Required Revenue: Adjusted Average Monthly Customer Count: Monthly Rate for MRF Processing/Disposal (Credit)/Deficiency (Apr 03 - Mar 04) New Monthly Rate for 2004-2005 COMMERCIAL BIN CUSTOMERS Anticipated Tons/Costs for 2004-2005: Updated 6/2/04 Rate Tons MRF (Apr 03 - June 03) 3,853.30 MRF (July 03 - Oct 04) 5,254.72 MRF (Nov 03 - Mar 04) 6,562.53 Required Revenue for MRF/Disposal Costs: Monthly Required Revenue: Average Monthly Cubic Yards of Service: Monthly MRF Rate Per Cubic Yard of Service: (Credit)/Deficiency April 03 -Mar 04 New Monthly Rate for 2004-2005 Adjusted Rate $35.90 $15.66 $51.56 Extension/ Amount $39,445.56 $183,321.26 $245,147.18 $304,395.80 $772,309.80 $64,359.15 7,423.99 $8.67 $0.04 $8.71 Extension/ Rate Amount $50.76 $195,593.51 # $51.56 $270,933.36 If $51.56 $338,364.05 # $804,690.92 $67,074.24 25,721 $2.61 ($0.12) $2.49 Adj. Rate $35.90 $15.66 $51.56 If Based on actual tons as reported on Monthl Reports, from 4/02 to Extension/ Rate Amount $50.76 $122,037.19 # $51.56 $164,103.62 # $51.56 $205,095.37 # $491,236.18 $40,936.35 6,133.88 $6.67 $0.24 $6.91 Extension/ Rate Amount $50.76 $195,593.51 # $51.56 $270,933.36 If $51.56 $338,364.05 # $804,690.92 $67,074.24 25,721 $2.61 ($0.12) $2.49 Adj. Rate $35.90 $15.66 $51.56 If Based on actual tons as reported on Monthl Reports, from 4/02 to RESIDENTIAUCOMMERCIAL BARREL CUSTOMERS (Effective Nov. 1, 2003, Puente Hills Landfill Rate Increase from $18.13/Ton to $20.88/Ton) MRF/DISPOSAL COSTS MRF Apr -03 May -03 Jun -03 July -03 Aug -03 Sept -03 (Sept -02) Oct -03 (Oct -02) Nov -03 Dec -031 Jan -04 Feb -04 Mar -04 LANDFILL DIRECT HAUL None I GREENIWASTE Apr -03 I May -03 Jun -03 July -03 Aug -03 Sept -031 Oct -04 Nov -03 Dec -03 Jan -04 Feb -04 Mar -04 TOTALS i MRF/DISPOSAL REVENUES i I Apr -03 May -03 Jun -03 July -03 j Aug -03 Sept -03' Oct -04 Nov -03 Dec -03 Jan -04 Feb -04 Mar -04 Updated 6/2/04 Updated 6/2/04 Barrel Tons Cost Total Tons Total Cost 1,284.34 61,250.17 1,209.31 57,671.99 1,117.68 53,311.70 1,296.74 63,151.24 1,142.29 55,629.52 1,138.44 55,442.03 1,177.13 57,326.23 1,050.37 53,316.78 1,296.51 65,810.85 1,205.90 61,211.48 1,058.40 53,724.38 1,292.54 65,609.33 14,269.85 $703,455.71 Barrel Tons Cost 13.27 $277.08 13.27 $277.08 Updated 6/2/04 Updated 6/2/04 Green Tons Cost 308.25 $3,390.75 314.50 $3,459.50 332.30 $3,655.30 410.10. $4,511.10 321.35 $3,534.85 316.60 $3,482.60 311.98 $3,431.78 222.64 $2,449.04 254.24 $2,796.64 244.30 $2,687.30 184.53 $2,029.83 365.17 $4,016.87 3,585.96 $39,445.56 Updated 6/2/04 Updated 6/2/04 Res Cust Count Com Cust Count 7,274.5898 41 7,289.5275 40 7,299.6993 40 7,308.5648 40 7,34D.9059 39 7,440.9015 41 7,477.7743 41 7,499.6784 41 7,525.3043 41 7,533.9079 44 7,546.0383 44 7,550.9697 46 I TOTAL MRF/DISPOSAL REVENUES 89,087.8617 i (Credit)%Deficiency for Period (Credit)/Deficiency for Prior Adjustment (Credit)/Deficiency for this Adjustment Average Monthly Customer Count (Credit)/Deficiency Per Customer/Month over 12 months 17,869.08 $743,178.35 Total Revenues $57,434.53 $57,545.69 $57,625.64 . $60,268.12 $60,527.02 $61,361.22 $61,663.95 $64,393.67 $64,612.77 $64,706.19 $64,809.91 $64,865.31 $739,814.00 $739,814.00 $3,364.35 $3,364.35 7,423.99 $0.04 RESIDENTIAL BIN CUSTOMERS i MRF/DISPOSAL COSTS updated 6/2/04 MRF Bin Tons Cost Total Tons Total Cost APR 793.93 $37,862.52 APR MAY 821.66 $39,184.97 MAY JUN 788.61 $37,608.81 JUN JUL 821.01 $39,983.19 JUL j AUG i 760.10 $37,016.87 AUG SEP 799.01 $38,911.79 SEP OCT I 802.65 $39,089.06 OCT NOV ', 721.85 $36,641.11 NOV DEC 827.31 $41,994.26 DEC j JAN 776.86 $39,433.41 JAN FEB 766.93 $38,929.37 FEB MAR 884.85 $44,914.99 9,564.77 $471,570.33 LANDFILL DIRECT HAUL Bin Tons Cost $480,525.61 TOTALS i None 0.00 $0.00 0.00 $0.00 GREEN WASTE Green Tons Cost ($8,955.28) (Credit)/Deficiency for Prior Adjustment None i 0.00 $0.00 0.00 $0.00 TOTALS 9,564.77 $471,570.33 IVIKI-/UIbI'USAL titV1t:NUtZ5 updated 6/2/04 Cubic Yards Bin Cus Count Revenue APR 15,901 6,181.9552 $38,637.22 MAY 15,901 6,023.5083 $37,646.93 JUN 15,914 6,037.4092 $37,733.81 JUL j 15,960 6,078.9676 $40,242.77 AUG 16,129 6,277.4499 $41,556.72 SEP 16,155 6,149.1025 $40,707.06 OCT 16,155 6,145.0456 $40,680.20 NOV 16,181 6,131.6548 $40,591.55 DEC j 16,181 6,154.6230 $40,743.60 JAN 16,298 6,130.4573 $40,583.63 FEB 16,415 6,145.1071 $40,680.61 MAR I 16,415 6,151.2858 $40,721.51 $480,525.61 TOTALS i 193,605 73,606.57 $480,525.61 (Credit)%Deficiency for Period ($8,955.28) (Credit)/Deficiency for Prior Adjustment $26,480.26 (CredityDeficiency for this Adjustment $17,524.98 Average Monthly Customer Count 6,133.88 (Credit)/Deficiency Per Month/Customer (based on 12 Months) $0.24 LBS Per Cubic Yard 98.807 i COMMERCIAL BIN CUSTOMERS I MRF/DISPOSAL COSTS Updated 6/2/04 MRF Bin Tons Cost Total Tons Total Cost APR 1,283.16 $61,193.90 MAY 1,298.01 $61,902.10 JUN 1,272.13 $60,667.88 JUL 1,319.55 $64,262.09 AUG 1,244.20 $60,592.54 SEP 1,322.72 $64,416.46 OCT 1,368.25 $66,633.78 NOV j 1,180.77 $59,935.89 DEC 1,335.64 $67,797.09 JAN 1,283.90 $65,170.76 FEB 1,285.79 $65,266.70 MAR 1,476.43 $74,943.59 15,670.55 $772,782.76 LANDFILL DIRECT HAUL Bin Tons Cost Total Tons Total Cost None 1 I 0.00 $0.00 0.00 $0.00 GREEN WASTE Green Tons 26,110 Total Tons Total Cost None 1 0.00 $0.00 0.00 $0.00 TOTALS 15,670.55 $772,782.76 i . MRF/DISPOSAL REVENUES APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR Temporary Bin Dumps Cubic Yards Revenue Total Cu. Yd. Total Revenue 24,864 $62,608.67 24,853 $62,581.38 25,176 $63,394.28 25,269 $70,195.39 25,948 $72,079.21 26,110 $72,530.63 25,961 $72,115.31 26,058 $72,386.13 25,928 $72,024.97 26,171 $72,699.05 26,178 $72,717.10 26,132 $72,590.73 308,648 $837,922.85 TOTALS i (Credit)/Deficiency for Period (Credit)/Deficiency Prior Adjustment (Credit)/Deficiency This Adjustment Total Annual Cubic Yards of Service (Credit)/Deficiency Per Cubic Yard I LBS Per Cubic Yard 166 $1,251.24 166 $1,251.24 101.543 $839,174.09 ($66,391.33) $30,249.13 ($36,142.20) 308,648.00 ($0.12) Commercial Bin Service April 2003 to March 2004 2003-04 1.5 CY Bin Count X's Week Apr Rate Revenue May Rate Revenue June Rate Revenue 1 106 16.37 $1,735.22 107 16.37 $1,751.59 106 16.37 $1,735.22 2 1 32.73 $32.73 1 32.73 $32.73 1 32.73 $32.73 3 0 49.10 $0.00 0 49.10 $0.00 0 49.10 $0.00 4 1 65.47 $65.47 1 65.47 $65.47 1 65.47 $65.47 5 0 81.64 $0.00 0 81.84 $0.00 0 81.84 $0.00 6 0 98.21 $0.00 0 98.21 $0.00 0 98.21. $0.00 I 2.0 CY Bin X's Week 1 23 21.82 $501.66 24 21.82 $523.68 26 21.82 $567.32 2 4 43.65 $174.60 4 43.65 $174.60 4 43.65 $174.60 3 1 65.47 $65.47 1 65.47 $65.47 1 65.47 $65.47 4 0 87.29 $0.00 0 87.29 $0.00 0 87.29 $0.00 5 0 109.12 $0.00 0 109.12 $0.00 0 109.12 $0.00 6 0 130.94 $0.00 0 130.94 $0.00 0 130.94 $0.00 3.0 CY Bin X's Week 1 234 32.73 $7,658.82 237 32.73 $7,757.01 235 32.73 $7,691.55 2 146 65.47 $9,558.62 147 65.47 $9,624.09 152 65.47 $9,951.44 3 94 96.20 $9,230.60 95 98.20 $9,329.00 97 98.20 $9,525.40 4 31 130.94 $4,059.14 31 130.94 $4,059.14 31 130.94 $4,059.14 5 142 163.67 $23,241.14 140 163.67 $22,913.80 142 163.67 $23,241.14 6 32 196.40 $6,284.80 32 196.40 $6,284.80 32 196.40 $6,284.80 Total 815 $62,608.67 820 $62,581.38 828 $63,394.28 i I Adjustment Ell July 1 2004 V3.xls / 2-CommBlnCnl (PRT 6) I I 114 611020042:19 PM Commercial Bin Service April 2003 to March 2004 i July Rate Revenue Aug Rate Revenue Sept Rate Revenue 111 18.06 $2,004.66 110 18.06 $1,986.60 111 18.06 $2,004.66 :1 36.11 $36.11 1 36.11 $36.11 1 36.11 $36.11 0 54.17 $0.00 0 54.17 $0.00 0 54.17 $0.00 1 72.23 $72.23 1 72.23 $72.23 1 72.23 $72.23 10 90.29 $0.00 0 90.29 $0.00 0 90.29 $0.00 i0 108.35 $0.00 0 108.35 $0.00 0 108.35 $0.00 I 27 24.07 $649.89 26 24.07 $625.82 26 24.07 $625.82 '4 48.15 $192.60 5 48.15 9240.75 5 48.15 $240.75 h 72.22 $72.22 0 72.22 $0.00 0 72.22 $0.00 0 96.30 $0.00 0 96.30 $0.00 0 96.30 $0.00 0 120.37 $0.00 0 120.37 $0.00 0 120.37 $0.00 144.44 $0.00 0 144.44 $0.00 0 144.44 $0.00 233 36.11 $8,413.63 238 36.11 $8,594.16 239 36.11 $8,630.29 146 72.22 $10,544.12 147 72.22 $10,616.34 145 72.22 $10,471.90 103 108.34 $11,159.02 100 108.34 $10,834.00 100 108.34 $10,834.00 3� 144.45 $4,477.95 31 144.45 $4,477.95 35 144.45 S5,055.75 142 180.56 $25,639.52 152 180.56 527,445.12 153 180.56 $27,625.68 32 216.67 $6,933.44 33 216.67 $7,150.11 32 216.67 $6,933.44 832 $70,195.39 844 $72,079.21 848 172,530.63 i i Adjustment Elf July 2006 V3.xls l2-CommalnCnt (PRT 6) 214 611020042:19 PM i Oct 108 1 0 11 0 i0 i 26 5 i0 10 i0 i0 1 Rate Revenue 18.06 $1,950.48 36.11 $36.11 54.17 $0.00 72.23 $72.23 90.29 $0.00 108.35 $0.00 24.07 48.15 72.22 96.30 120.37 144.44 $625.82 $240.75 $0.00 $0.00 $0.00 $0.00 36.11 $8,702.51 72.22 $10,399.68 108.34 $10,292.30 144.45 $5,200.20 180.56 $27,445.12 216.67 $7,150.11 Commercial Bin Service April 2003 to March 2004 Nov Rate Revenue 107 18.06 $1,932.42 1 36.11 $36.11 0 54.17 $0.00 1 72.23 $72.23 0 90.29 $0.00 0 108.35 $0.00 26 24.07 $625.82 5 48.15 $240.75 0 72.22 $0.00 0 96.30 $0.00 0 120.37 $0.00 0 144.44 $0.00 241 36.11 $8,702.51 144 72.22 $10,399.68 91 108.34 $9,858.94 36 144.45 $5,200.20 156 180.56 $28,167.36 33 216.67 $7.150.11 I i I I Adustme It Ett July 1 2004 V3.xtss /2-CommBinCnt (PRT 6) I I 3/4 Dee Rate Revenue 105 18.06 $1,896.30 1 36.11 $36.11 0 54.17 $0.00 1 72.23 $72.23 0 90.29 $0.00 0 108.35 $0.00 26 24.07 $625.82 5 48.15 $240.75 0 72.22 $0.00 0 96.30 $0.00 0 120.37 $0.00 0 144.44 $0.00 241 36.11 $6,702.51 150 72.22 $10,833.00 89 108.34 $9,642.26 36 144.45 $5,200.20 153 180.56 $27,625.68 33 216.67 $7.150.11 6110/20042:19 PM Commercial Bin Service April 2003 to March 2004 Revenue Customer Count Jan I Rate Revenue Feb Rate Revenue Mar Rale Revenue Total Total 105 118.06 $1,696.30 104 18.06 $1,878.24 105 18.06 $1,896.30 1,285.00 1 36.11 $36.11 1 36.11 $36.11 1 36.11 $36.11 12.00 0 54.17 $0.00 0 54.17 $0.00 0 54.17 $0.00 0.00 1 72.23 $72.23 1 72.23 $72.23 1 72.23 $72.23 12.00 0 90.29 $0.00 0 90.29 $0.00 0 90.29 $0.00 0.00 0 118.35 $0.00 0 108.35 $0.00 0 108.35 $0.00 0.00 27 i 24.07 $649.89 27 24.07 $649.89 27 24.07 $649.89 311.00 5 48.15 $240.75 5 46.15 $240.75 5 48.15 $240.75 56.00 0 72.22 $0.00 0 72.22 $0.00 0 72.22 $0.00 4.00 0 96.30 $0.00 0 96.30 $0.00 0 96.30 $0.00 0.00 0 120.37 $0.00 0 120.37 $0.00 0 120.37 $0.00 0.00 0 144.44 $0.00 0 144.44 $0.00 0 144.44 $0.00 0.00 237 i' 36.11 $8,556.07 236 36.11 $8,521.96 236 36.11 $6,521.96 2,848.00 151 72.22 $10,905.22 153 72.22 $11,049.66 150 72.22 $10,833.00 1,775.00 87 168.34 $9,425.58 87 108.34 $9,425.56 91 108.34 $9,858.94 1,129.00 40 144.45 $5,776.00 41 144.45 $5,922.45 37 144.45 $5,344.65 416.00 149 160.56 $26,903.44 149 180.56 $26,903.44 149 180.56 $26,903.44 1,779.00 38 216.67 $8,233.46 37 216.67 $8,016.79 38 216.67 $8,233.46 405.00 941 1 $72,699.05 841 $72,717.10 840 $72,590.73 $837,922.85 10,032.00 i Adjustments Eft July 1 2004 V3.bs ! 2-CommBinCn[ (PRT 6) 414 6/10120042:19 PM AGENDA ITEM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:; SONIACARVALHO, CITY ATTORNEY VIA: ROBERT PERSON, INTERIM CITY MANAGER 4-P DATE: JUNE 21, 2004 SUBJECT: PROPOSED ORDINANCE ESTABLISHING SPECIAL FUND FOR MONROVIA NURSERY DEVELOPMENT AGREEMENT REVENUES RECOMMENDATION i Introduce and waiver further reading of the attached Ordinance regarding control of developer fees paid for the implementation of the Monrovia Nursery project. ANALYSIS On May 4, 2004, the voters of the City of Azusa adopted an ordinance approving the Monrovia Nursery Development Agreement for the implementation of the Monrovia Nursery Specific Plan. The Agreement obligates the developers of the project to pay certain development fees, permit fees, traffic improvement fees and other related fees to the City. When terms and conditions of the Development Agreement were discussed during the public hearing process the Council directed the City Attorney to prepare an ordinance that would ensure that the fees paid by the developers would be set aside in a special fund. The purpose of the special fund would be to allow the Council to directly monitor the fund to ensure that its monies are not commingled with other funds or used for general city operations. The attached Ordinance establishes the special fund and directs staff to deposit all Monrovia Nursery related fees and charges into the fund. i FISCAL! IMPACT A Fiscal Impact Study was prepared by Kosmont Partners on behalf of the City to evaluate the net fiscal impact of Monrovia Nursery Specific Plan implementation. In addition to addressing i I , ORANODSRC\8418.1 the actual fiscal impacts the Development Agreement provides for additional cash payments based upon the date the property is sold and dates upon which certificates of occupancy are issued for the housing units. The initial payment to be made to the City is $3.5 million. This payment is anticipated on or before August 6, 2004. Attachment I - Proposed Ordinance 2 ORANGE\SRC\8418.1 ORDINANCE NO. AN ORDINANCE OF THE CITY OF AZUSA, CALIFORNIA, AMENDING CHAPTER 88 OF THE AZUSA MUNICIPAL CODE BY ADDING SECTION 88-225 REGARDING CONTROL OF DEVELOPER FEES PAID FOR THE IMPLEMENTATION OF THE MONROVIA NURSERY PROJECT I 1 WHEREAS, on May 4, 2004, a majority of the qualified voters of the City of Azusa approved ordinances adopting a Development Agreement and land use app irovals for the Monrovia Nursery Development Project (the `Project'); and 1 WHEREAS, the Development Agreement requires the landowner to pay a devi lopment agreement fee and traffic mitigation fee, among others; and I WHEREAS, the City Council desires to control the use of those fees paid by the developer for the Project to insure that the monies deposited are used in an appropriate ma ner for the implementation of the Project and for no other use; and 1 WHEREAS, the City Council does not intend for this ordinance to cover those fees and charges imposed and collected in accordance with existing resolutions and ordinances, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: I SECTION 1. New Section 88-225 is hereby added to Division 4 of Chapter 88 of the !Azusa Municipal Code to read as follows: I j "Section 88-225. Monrovia Nursery Development Fees — Separate Accounts. A. The City shall deposit all fees deposited with the City i for the development of the Monrovia Nursery Project into separate accounts or funds in a manner to avoid any commingling of the fees with other revenues and funds of the City, except for temporary investments, and expend those fees solely for the purpose for which the fee was collected. Separate accounts or funds may be established 1 for different public improvement projects. Any interest income earned by monies in the accounts or funds shall also j be deposited in that account or fund and shall be expended only for the purpose for which the fee was originally collected. For purposes of this section, fees shall mean only those fees which are collected as an obligation arising from the development agreement, and shall not include preexisting processing or development fees collected I 1 CAD: ocuments and Settings\sonia.c alho\Desktopbrd=.doc 6/17/04 A pursuant to resolutions and ordinances in effect upon the date this ordinance is adopted. B. The City may advance monies from its general fund or other fund to pay the cost of constructing improvements hereto and may reimburse such funds for any advances from fees paid pursuant to this section." SECTION 2. Severabilitv. The provisions of this ordinance are severable and the invalidity of any section, paragraph, phrase, clause or part of this ordinance shall not affect the validity or effectiveness of the remainder of this ordinance. SECTION 2. Effective date. This ordinance shall be in full force and effect thirty (30) days after its passage. SECTION 4. Summary. A summary of this ordinance shall be published in the manner required by law. PASSED, APPROVED AND ADOPTED this day of Cristina Cruz -Madrid Mayor ATTEST: Vera Men City Clerk 2 CADocuments and Settings\sonia.car alho\Desktop\ordnm.doc 6/17/04 6'A t. ri i ow CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, JUNE 7, 2004 - 6:30 P.M. The City Council of the City of Azusa met In regular session at the above date and time In the Azusa Auditorium. CEREMONIAL Ceremonial The entire Council presented a proclamation to Mrs. Linda Rocha, for her many years of service Proc to L. to the City of Azusa. Mrs. Beverly Stanford, on behalf of the Councilmember's wives, presented Rocha for a huge bouquet of yellow roses to Linda Rocha and the Community Development Director, Roy Svs to the Bruckner, on behalf of the Planning Commission and himself, presented her with a resolution City and a beautiful array of plants and expressed his appreciation for all the work she has done throughout the years. Library Director Albert Tovar presented a Certificate of Appreciation to Carolyn Jalomis and Cert of App Marc] Phillips of California National Bank for the Invaluable contribution of $2,500.00 to the California City of Aiusa's Adult Education and Literacy Center and will be Co -Sponsors of the Intemadonal National Bk Literacy Day that will be held In September. Literacy Pgrm Ms. Ilene Ochoa, and members of the Human Relations Commission, Introduced 10 students Cert of Recog of Azusa, Gladstone and Sierra High schools, who received Certificates of Recognition by the To students Human Relations Commission for participation in Conflict Resolution Training and Diversity Azusa, Training. The students addressed Council sharing the meaning of what the training meant to Gladstone them. &Slerra High It was consensus of Council to recess to Closed Sesslon to discuss the following: CLOSED SESSION PUBLIC EMPLOYEE PERFORMANCE EVALUATION fGov. Code Sec. 549571 Title: Interim City Manager PUBLIC EMPLOYEE APPOINTMENT fGov. Code Sec. 549571 Title: City Manager PUBLIC EMPLOYEE APPOINTMENT IGov. Code Sec. 549571 Title: Community Development Director CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.61. Agency Negotiators: Mr. Robert Person & Ms. tulle Gutierrez Organization/Employee: ACEA, APOA, APIAk AMMA, CAP, IBEW, LABORERS, EXECUTIVE The City Council recessed at 7:08 p.m. and reconvened at 7:30 pm. City Attorney Greg Powers advised that there was no reportable action taken In Closed Session. The Closed Session was continued to the end of the meeting. Closed Sess Public Emp Evaluation Public Emp Appointment Public Emp Appointment Conf w/labor Negotiator Rcss/rcnvn City Atty Reports Mayor Madrid called the meeting to order and led In the Salute to the Flag. Call to Order INVOCATION was given by Reverend Rick MacDonald of the Christian Family Center. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON. STANFORD, ROCHA. CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Powers, Interim City Manager Person, Deputy City Manager Gutierrez, Community Development Director Bruckner, Assistant Community Development Director Onaga, Community Improvement Manager Rudisel, Library Director Tovar, Director of Public Works Nakasone, Director of Park Planning and Development Noriega, Chief of Police Davis, Human Resources Hanson, Human Relations Commission Coordinator Parker, Director of Recreation and Family Services Jacobs, Director of Economic/Redevelopment Hennessey, City Treasurer Macias, City Clerk Mendoza, Deputy City Clerk Toscano. Pub Part Mr. Truman Fisher addressed Council with ideas for a three-dimensional statue at the water fall T. Fisher Comments at Azusa and Foothill Boulevard. He distributed a proposal to Council and staff regarding his design. He was advised that the City budget did not allow for this type of venture at this time Mr. BIII Driever addressed Council expressing his concern regarding the non-existent trash pick-- g Driver up by Athens Disposal, In the mobile home park where he resides. He stated that they did not Comments pick up green waste at the time It was scheduled. The problem was referred to Interim City Manager Person. . Ms. Renate Renee Bergmann addressed Council thanking Council for plants and trees along RBergmann Comments Azusa Avenue, north of Sierra Madre, but stating that they have not been watered In a long time and that they are dying. She also stated that on Ellsworth Street there Is an area that Is also not being taken care of and are also turning Into weeds. The issue was referred to Interim City Manager Person. Mr. Dan Simpson addressed Council reminding all that the Fourth of JulyIs less than a month D. Simpson Comments away and the problem needs to be addressed by the City Council members. He suggested the following: zero tolerance of Illegal fireworks, create a task force to find creative ways to address the problem, and also set a date that will end the sale of legal fireworks; perhaps five years in the future. Councilmember Chagnon thanked him for coming forth with, not only the problem, but, also with some posslbie solutions. She stated that the neighborhood, as a whole, has to come together to try and resolve these problems. Councilmember Rocha advised that a group would be distributing Byers soon In neighborhoods to warn of the hazards of Illegal fireworks. Councllmember Hardison advised that adults need to take responsibility for the sale of Illegal fireworks and make a decision not to do so. Mr. Jimmy McBImey, Team Captain for the John Kerry Campaign, requested a list of upcoming J. McBirney Comments events for the City of Azusa so that he may set up tables to register new voters. Ms. Lee Nettleton addressed Council expressingL. her opinion against Charter Communication Nettleton Comments Cable Television. The problem was referred to Interim City Manager Person. Mr. Dan Baceni addressed Council stating that Azusa will have It provisional Rotary Club of D. Bacanl Comments Azusa and described what Rotary Is about. They have fifteen members at this time and invited others to come and Join the club. Meetings are held every Thursday at 12 noon at Acapulco Restaurant. Dues are $250.00 per quarter. Mr. Victor Valenzuela, Jr.. addressed Council requesting support for "Welcome Home Vietnam V. Valenzuela Comments Veterans Day' on January 27, 2005. He advised that additional Information can be obtained by visiting the following e-mail address: www.welcomehomeyietnamveterans REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMEMS-STAFF Rpts/Updates ' Interim City Manager Person announced that next Monday, June 14, 2004, the 2005 operating intro City Mgr Comments budget will be presented In a workshop setting and on Tuesday, June 15, 2004, a community workshop will be held to discuss a portion of the Monrovia Nursery Master Plan dealing with the future of 10' Street, whether It will be open or dosed; the meeting will be held at the Senior Center, from 6-8 p.m. 06/07/04 PAGE TWO Councilmember Chagnon, on behalf of herself and Councilman Rocha, requested that they be Chagnon -authorized to request assistance of the Park and Recreation Commission in developing a Comments mechanism for Azusa families to honor loved ones, Le. memorial, commemorative plaque, etc.; and that the commission be their support network for Ideas, etc. and make recommendations back to the Council on the process. She stated that discussions have been had regarding the Forest Interpretive Center and perhaps having areas for memorials. It was consensus of Councilmembers that Councllmembers Rocha and Chagnon be authorized to attend the June 17a ParkandRecreation Commission meeting at 5:30 p.m., to discuss their Ideas. Councilmember Rocha stated that he would like to set up a committee for street naming for Rocha the Monrovia Nursery Project and also that he would like updates on the project. Interim City Comments Manager Person responded stating that staff would look through the schedule of the project and let him know when that action would take place and also that updates would be provided on a quarterly basis. Mr. Miles Rosedale also responded stating that they are currently conducting a due diligence on M. Rosedale the buyer, which will take about 60 days and that it should be completed by July 23, 2004. Comments Councllmember Rocha reminded him that one of the streets would be known as Azusa Veterans Way. Councilmember Rocha questioned the process for the rental of the Gazebo and what the $300 Rocha rental fee would pay for. Director of Recreation and Family Services Jacobs responded stating Comments that It would pay for the use of the Gazebo for the day, supply of equipment, i.e. tables and chairs. He advised that this is a work In progress and they will address Issues as they arise, as it Is a new project. Discussion was held regarding parking and restrooms facilities. He then requested Information regarding the Senior Center restroom facilities, charging for events at Pioneer and Memorials Parks, signage, i.e. education of the community regarding reservations and paying for usage of the two parks. He also asked that staff look into the safety issues with the bicyclists that go by Sierra Madre and Azusa every Saturday morning and do not stop for stop sign/stop light. He then requested that staff look into a mechanism for cleaning out tree wells. He congratulated all graduates of the three local high schools and asked that the meeting be adjourned In memory of Araulia Avila, Johnny Malansen, Jeannie Molaskl, Mark Gonzales, and Les Shamo. Councilmember Chagnon reminded all about the upcoming Play For Kids Golf Tournament, to Chagnon be held on Friday, June 1 I"; she requested to have certificates for all who made contributions Comments to the event. Councllmember Hardison expressed appreciation to retiring Planning Secretary, Unda Rocha, Hardison who was honored earlier in the meeting. Comments Mayor Pro -Tem Stanford expressed delight at the order of decorum at this Council meeting; he Stanford warned of the dangers the West Nile Virus, and asked the meeting also be adjourned in memory Comments of President Ronald Reagan. I Mayor Madrid offered congratulation to all who voted at the May 4"' election and advised that Madrid she was in Jerusalem recently for the 22n0 Annual Conference of Mayors, and she stated that Comments i she has been Invited by the U.S. Small Business Administration and the National Mayor Association to travel to China . She asked to be excused from the next meeting. I SCHEDULED ITEMS Sched Items PUBLIC HEARING - to consider New Recreation, Parks, Green Space and Family Service Pub Hrg Master Plan for the City of Azusa. I PIts Mstr Pin The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication Hrg open of notice of said hearing published In the Azusa Herald on May 27, 2004. Director of Park Planning and Development Norlega presented the new Park Master Plan, which Dir Plc Ping he stated Is a twenty year vision plan for the Cities park, green space and recreation & Dev programming. He stated that four public workshops were held, and the outcome was that they Noriega the community has asked that staff take care of what Is existing, Improve the park system, look Comments for new park space, set a goal of three acres per thousand residents, evaluate current recreation facilities and to make Improvements where possible, to look at recreation programs and partner, wherever possible with AUSD, and other private and public entitles, to become results oriented; to combat child obesity, promote Inclusion, family, and prosperity for the community. He answered questions posed by Councllmembers. He talked about the Incorporation of alternative parks sites for possible dog parks and/or boundless parks, which Include wheel chah/handicapped accessibility, when park space becomes available. 06/07/04 PAGE THREE He then stated that he wished to add the following amendments to the plan: Make available Dir Pk Ping through flood control district, any wash maintenance roads that might be available for public & Dev access, which would be great connection trails from community to community, expand open Continued space that is under flood control jurisdiction in the neighborhood of Arrow Highway and Citrus Guidelines Avenue, and add to vision plan for prospective sites, and in the River Plan, the National Forest Hunsaker Gateway Interpretive park. &Associates AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA. CHAGNON. MADRID Testimony/none Testimony was solicited, but, none was received. Contract ext. Moved by Councllmember Chagnon, seconded by Councilmember Rocha and unanimously Hrg Clsd carried to close the Public Hearing. Moved by Councllmember Stanford, seconded by Councllmember Rocha and unanimously Park Master carried to adopt the Recreation, Parks, Green Space and Family Services Master Plan known as Plan Approved the Park Master Plan; further that Its appendix be adopted as supplemental plan documents of the City's new General Plan, and finally, adding the three amendments that were proposed by Director of Park Planning and Development Norlega. He advised that he would provide each Councllmember with an addendum to the Plan to include the amendments. Adoption of Local ECOA Guidelines — 2004 Revisions. Community Development Director CEQA Guide - Bruckner addressed the Issue stating the there have been many changes in the California Lines Environmental Quality Act (CEQA), but, due to the current administration, they have been deferred until they are looked at by the new staff of Governor Schwarzenegger. He stated that some of changes In local guidelines are that a -malls are to be considered as part of the records, there has to be Organization of documents, such as a master Index so that they are more easily handled, as well as many others. He then answered questions posed by Mayor Madrid. Councilmember Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Res. 04-09 AMENDING AND ADOPTING LOCAL GUIDELINES FOR IMPLEMENTING THE CALIFORNIA Adopting ENVIRONMENTAL QUALITYACT— 2004 REVISION (PUB. RESOURCES CODE §§21000 ETSEQ.) CEQA Local the !Agenda. Guidelines Moved by Councllmember Chagnon, seconded by Councilmember Hardison to waive further Hunsaker reading and adopt. Resolution passed and adopted by the following vote of the Council: &Associates AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA. CHAGNON. MADRID Svs agmt NOES: COUNCILMEMBERS: NONE Contract ext. ABSENT: COUNCILMEMBERS: NONE Gold Line Grant The CONSENT CALENDAR consisting of Items VI -A through VI -L was approved by motion of Consent Cal Councilmember Rocha, seconded by Councllmember Chagnon and unanimously carried, with Approved the exception of items VI -B. I, and J, which were considered under the Special Call portion of VI -B, I, J the !Agenda. Special Call A The Minutes of the regular meeting of May 17, 2004, were approved as written. Min appvd B. SPECIAL CALL ITEM. Spec Call C. The Notice of Completion for Sewer and Storm Drain Upgrades as completed by Andrew NOC Sewer Papac and Sons was approved and Its recordation was authorized. & Storm Drns D. The 2004 Mandatory review of Conflict of Interest Codes was presented and staff was Conflict of directed to conduct the review and submit the require Biennial Report. Int review E. Approval wasgiven for the Final amendment to the exlstln App Hunsaker between the City of Azusa and Hunsaker and Associates in the amount of $6,000.00 for a In the amount of $6.000.00 for a &Associates final not to exceed amount of $65,500. Svs agmt F. The contract extension for the Gold Line Downtown Station Planning Grant (California Contract ext. Department of Transportation Community -Based Planning Grant with Community Partners Gold Line Grant of Southern California Transportation and Land Use Coalition (SCTLC)), was approved G. Approval was given for the release of Azusa's portion of the JABG Grant ($7,435) to the JABG Grant County of Los Angeles District Attorney's Office for the continuance of a program whereby Release one senior grade Deputy District Attorney will be assigned to target serious juvenile crime Issues In our local communities Pomona Juvenile Court. 06/07/04 PAGE FOUR H. The contract award for Traffic Signal Maintenance Service Agreement was awarded to Signal Main Signal Maintenance Inc. and the Mayor was authorized to execute the same. Traffic sig maint I. SPECIAL CALL ITEM. j. SPECIAL CALL ITEM. Spec Call Spec Call IC The Budget Amendment to transfer $5.000 from the Asset Seizure Fund balance to Bdgt Amend purchase two Multi -Channel desk top radios was approved. Asset Seizure L. The following Resolution was adopted and entitled: Staff response A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 04-C41 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAMEARE TO Warrants BE PAID. jnt Prop Tax SPECIAL CALL ITEMS Spec Call Items Councilmember Rocha requested clarification on statements regarding the fire services contract Rocha questions for the Monrovia Nursery Project. Interim City Manager Person responded stating that this is 8. responses regarding the method of taxation, where the City, at this time pays the contract for services and From staff If there's anything additional the fire district receives a percentage of that. Deputy City Manager Gutierrez also responded stating that this method would protect the City in the event that they no longer contract with the County Fire Department, then the money would go directly to the City. Mayor Madrid questioned the process in reaching the County's tax rate amount, as It was Madrid lower then expected, and Deputy City Manager Gutierrez responded stating that fiscal analysis questions was taken Into account and the housing projection has increased and the gapwill be made up. Staff response Councilmember Hardison offered a Resolution entitled: Card Constr. A JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES Res. 04-C40 AND THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AND ACCEPTING THE jnt Prop Tax NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM'ANNEXATION NO. Rev Annex 2003-05' TO THE CITY OF AZUSA AND DETACHMENT FROM LOS ANGELES COUNTY ROAD No. 2003-05 DISTRICT NO. I AND NO. 5. Monrovia Nursery Moved by Councilmember Hardison, seconded by Coundlmember Stanford to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Chagnon addressed item regarding Woman's Club Improvements, stating that Chagnon the contractor will be taking the sign off of the building, but, she reminded staff to Include the Comments signage as part of the Capital Improvement Project, as It will be done In-house. Woman's club Moved by Councilmember Hardison, seconded by Councilmember Stanford and unanimously Woman's Club carried to 1) award the Woman's Club Improvements project to Caul Construction In the Improvements amount of $557,533.00 and authorize the Mayor to execute the same; 2) approve a budget Approved transfer of $70,000 from the Public Benefits fund to the Woman's Club Improvement account Card Constr. #228-17000-662-7130-66203A; and 3) approve a budget transfer of $140,529 from the Cassidy ✓L Recreation Improvements project account #228-000-666-7130-66603C to the Woman's Club Whitmore Improvement account #228-0000-662-7130-66203A. Councilmember Rocha noted discrepancies in the amount of the professional services Rocha agreement with Llebert. Cassidy and Whitmore for Labor Negotiations and requested the Comments correct amount. Interim City Manager Person responded stating the correct amount is not to exceed $25,000. Moved by Councilmember Hardison, seconded by Councilmember Stanford and unanimously Professional carried to approve the Professional Services Agreement for the use of Llebert, Cassidy and Services Agmt Whitmore, for APOA negotiations. Specifically, the City will use the services of Richard M. w'/Richard Kreisler, Esq. Mr. Kreisler will perform consulting services at the discretion of Robert Person, Kreisler-Llebert, Interim City Manager or his designee. Cassidy ✓L Whitmore 06/07/04 PAGE FIVE THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT 9:10 CRA convene P.M. THE CITY COUNCIL RECONVENED AT 9:20 P.M. Cncl reconvene It was consensus of Councllmembers to recess back Into Closed Session to discuss the following: Closed Session PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 549571 Public Emp Title: Interim City Manager Evaluation PUBLIC EMPLOYEE APPOINTMENT (Gov. Code Sec. 549571 Public Emp Title: City Manager Appointment PUBLIC EMPLOYEE APPOINTMENT (Gov. Code Sec. 549571 Public Emp Title: Community Development Director Appointment CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6). Conf w/labor Agency Negotiators: Mr. Robert Person & Ms. Julie Gutierrez Negotiator Organization/Employee: ACEA, APOA, APMA, AMMA, CAP, IBEW, LABORERS, EXECUTIVE City Attorney Powers advised that there was not reportable action taken In Closed Session City Attorney earlier and that he anticipates not reportable action at this time. No reports It was consensus of Council to adjourn in memory of Araulla Avila, Johnny Malansen, Jeannie Adjourn in Molaski, Mark Gonzales, Les Shamo, Virginia Contreras Frlas, and former President of the Memory of United States Ronald Reagan. A. Avila, J. Malansen, J. Molaski, M. TIME OF ADJOURNMENT: 9:21 P.M. Gonzales, L. Shamo, V. Fdas, and R. Reagan CITY CLERK NEXT RESOLUTION NO. 2004-C42. NEXT ORDINANCE NO. 2004-06. 06/07/04 PAGE SIX CITY OF AZUSA MINUTES OF THE CITY COUNCIL AND REDEVELOPMENT AGENCY SPECIAL MEETING/WORKSHOP TUESDAY, )UNE 1, 2004 - 6:30 P.M. The City Council and the Redevelopment Agency of the City of Azusa met in Special session, at the above date and time at the Azusa Light and Water Conference Room located at 729 North Azusa Avenue, Azusa, California. Mayor/Chairperson Madrid called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: COUNCILMEMBERS/DIRECTORS: HARDISON, ROCHA, CHAGNON. MADRID ABSENT: COUNCILMEMBERS/DIRECTORS: STANFORD Also Present ALSO PRESENT: City Attorney Powers of Best, Best, and Krieger, Interim City Manager Person, Director of Utilities Hsu, Chief of Police Davis, Captain Gonzales, Community Improvement Manager Rudisel, Director of Park Planning and Development Norlega, River Consultant Avila, City Clerk Mendoza, Deputy City Clerk Toscano. I PUBLIC PARTICIPATION Pub Part • None. I None Community Improvement Manager Rudisel addressed Council regarding vehicle parking Com Imp Mgr enforcement issues, first stating that after much research by himself, Captain Sam Gonzales and Public Works Director Bill Nakasone, it was found that the City is spending more money on Intro enforcement than is being spent on fines. He explained that vehicle code policies on fines have not changed since 1993 and that based on inflation rates, fines have been digressing. I Lengthy discussion was held between Councllmembers/Dlrectors and Staff regarding the parking Lengthy Discussioi regulations on private and public properties when safety Issues are present, Le. obstruction of visibility, the display of For Sales signs, specifically when it seems as though there is a used car lot atmosphere and existing fine structure. Councilmembers/Directors requested that there is a need for staff to work together to address all violations, i.e. Code Enforcement and Police Department. City Attorney Powers was directed to research and generate Azusa Municipal Code sections that Direction from will address issues regarding vehicles less than 10,000 lbs parked in residential/private property areas, the display of for sale signs on vehicles with specific emphasis on vehicles that become a Council used car sale parking lot, and multiple vehkdes/recreational vehicles that cause obstruction or safety hazards. Captain Gonzales advised against increase in fine structure, stating that high bail amounts does not mean more money, due to appeal processes, etc. Counclimember Rocha suggested that parking on or 7 'h feet within the railroad track be changed to 10 feet. The City Council and the Redevelopment Agency recessed at 7:12 p.m. Recess Reconvened The City Council and the Redevelopment Agency reconvened at 8:27 p.m. Moved by Councilmember/Director Chagnon, seconded by Councflmember/DUector Rocha and Hardison Liaison unanimously* carried that Councilmember David Hardison be the City Council Liaison to Vulcan To Vulcan Mat. Materials Development Agreement. Development _ Agreement Mayor Madrid/Chairperson Madrid requested that the following persons/entides be contacted to Madrid provide input on their concems regarding the Vulcan Materials Development Agreement: City of Chagnon Duarte, the environmental community, and the northern Azusa residents. Councilmember Chagnon Vulcan Dev Agmt advised that if there are any specific things that Councilmembers would like to see as part of the development agreement, they should be given to Councilmember Hardison. Coundimember/Director Rocha advised that an Eagle Scout, Mr. Ferguson, would like to paint the Rocha Eagle Scou east side of the museum, which has faded from exposure to the sun, as an Eagle project and he Project & would like to supervise it. Further, the sons of Beverly Piper, former Cultural and Historical Commemorative Preservation Commissioner, who recently passed away, would like to place a multi -trunk plant at the Museum and to hold a tea in conjunction with the Eagle Scout project. Moved by Event B. Piper Counclimember Chagnon, seconded by Mayor Madrid and unanimously' carried, that the above noted requests be granted. COUNCIL UPDATESIDISCUSSION ITEMS CoundVllpdates Councilmember/Director Rocha inquired about the status of the project manager of the Monrovia Rocha Nursery. Since it was not an agendized Item, there was no discussion regarding the Item. He Comments requested that It be placed on the next regular agenda. Councilmember/Director Chagnon suggested that Council work with the Park and Recreation Commission and asks if they would like to help set criteria and policy for memorials (trees) and Chagnon commemorative plaques In honor of residents, etc She also mentioned the same kind of concept Comments for the Forest Interpretive Center, Le. a memory wall. She stated that the Woman's Club has set aside money to go towards the Forest Interpretive Center. Councilmember/Director Rocha stated that there was a waiting list for the homes for Monrovia Rocha Nursery, that Linda Rocha, the Planning Secretary had been keeping such a list, but, that now there Comments doesn't seem to be one available. Interim City Manager Person advised that all names are to be given to Mile Rosedale, owner of Monrovia Nursery. Interim City Manager Person provided an update on the review of the Redevelopment Agency Int City Mgr Purchasing Authority and the review of Issuance of Redevelopment Bonds. Update on CRA Purchasing Auth & Issuance of It was consensus of Councilmembers/Boardmembers to adjourn. TIME OF ADJOURNMENT: 8:42 P.M. CLERK NEM RESOLUTION NO. 04-C39. (City) NEM RESOLUTION NO. 04-R14. (Agency) • Indicates Stanford absent. 06/01/04 PAGE TWO CRA Bonds Adjourn CITY OF AZUSA MINUTES OF THE CITY COUNCIL, REDEVELOPMENT AGENCY, AND AZUSA PUBLIC FINANCING AUTHORITY SPECIAL MEETING/WORKSHOP MONDAY, JUNE 14 2004 — 6:30 P.M. The City Council, Redevelopment Agency and Azusa Public Financing Authority of the City of Azusa met in Special session, at the above date and time at the Azusa Light and Water Conference Room located at 729 North Azusa Avenue, Azusa, California. Mayor/Chairperson Madrid called the meeting to order. ROLL CALL PRESENT: COUNCILMEMBERS/DIRECTORS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS/DIRECTORS: NONE ALSO PRESENT: City Attorney Carvalho, Interim City Manager Person, Deputy City Manager Gutierrez, Director of Utilities Hsu, Chief of Police Davis, Captain Garda, Director of Recreation and Family Services Jacobs, Community Development Director Bruckner, Director of Public Works Nakasone, Library Director Tovar, Accountant Nguyen, Economic/Redevelopment Director Hennessey, City Clerk Mendoza, Deputy City Clerk Toscano, PUBLIC PARTICIPATION None. The City Council recessed to Closed Session to discuss the following: PUBLIC EMPLOYEE APPOINTMENT (Gov. Code Sec. 54957). Title: City Manager CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6). Agency Negotiators: Mr. Robert Person and Ms. Julie Gutierrez Organizatlons/Employee: ACEA, APOA, APMA, AMMA, CAPP. IBEW, LABORERS, EXECUTNE. The City Council recessed at 6:30 P.M. and reconvened at 8:04 P.M. City Attorney Carvalho advised that there was no reportable action taken In Closed Session. Interim City Manager Person Introduced the 2005 Fiscal Year Operating Budget. He detailed the design of the budget as well as the attempt to meet Councils direction regarding Its contents, Le. no taxes, no reserves, no loans from other funds, MAP implementation, and Results Based Budgeting implementation. He noted that the only outstanding Issue Is that of the Crossing Guard Program and the question of funding It with process of a real estate transaction in the Utility Department for one year, and/or if the program will be funding entirely by the City or Jointly with the Azusa Unified School District. Each Counclimember expressed their view on the subject. Discussion was held. Another issue that was brought up was the joint use of the parks. Call to Order Also Present Pub Part None Clsd Sess Pub Empl Appt Conf w/L.egal Counsel Labor Negotiations Recess Reconvened No Reports R. Person Intro Budget Interim City Manager Person advised that he would be meeting with Superintendent Rod Gaeta on R. Person the June 22n° and tentatively with the Azusa School Board on June 29°, and that these two Items, Comments Crossing Guard Program and Joint Use of Parks, would be placed on the agenda, If that meeting is Mtg w/AUSD held. Discussion was held regarding the Tax Review Task Force and It's recommendations; Discussion Councilmembers expressed their New on the subject and City Attorney Carvalho clarified the Tax Review Task outcome of the recommendations Force Deputy City Manager Gutierrez presented and detailed Exhibit A of the Agenda Report which Included the following Departmental Statement of Expense, Statement of Revenues by Fund, Statement of Interfund Transfers, General Fund—Financial Plan, Redevelopment Fund, Utility Funds, Gas Tax Fund, Sewer Fund, Proposition A and C Funds and Five Year Project Reports. She answered questions posed by Councllmembers. Discussion was held regarding the Highway 39 funds. Director of Public Works Nakasone advised that the Gas Tax and Highway 39 funds had been used as the kick off for the Pavement Management Plan; he explained the project and the area it Includes. Councllmember Hardison stated that the three and one half million dollars for Highway 39 was to remain whole and generate revenue. Deputy City Manger Gutierrez advised that through her research for the budget she found that in 2001-2002 the money from Highway 39 was transferred to the Gas fund to begin the Pavement Management project. City Attorney Carvalho advised that an ordinance that will protect the Monrovia Nursery money will be brought to the next meeting and that is one way to ensure that funds for specific projects are protected; and/or they should be placed in separate accounts and separate financial Institutions. Mayor Madrid Inquired about the Dr. Covington Fund and If It was still in existence. Deputy City Manager Gutierrez advised that staff will research further and find out how that money was transferred from the endowment to the gas tax. Deputy City Manager Gutierrez then went on detailing the Sewer Waste Management fund and the Prop A&C funds, noting that the Transportation Division will now become a part of the Public Works Department. Discussion was held between Councllmembers and staff. Discussion was also had regarding Items over and above the budget that Is approved, Le. code enforcement expenditures, claims, litigations, City Attorney fees. J. Gutierrez Presentation of Budget detail Discussion re: Highway 39 Funds and Protection of Funds for specific Projects. J. Gutierrez Comments Discussion Discussion was held regarding funds that will be realized from the sale of the real estate In the Utility Department and the possibility of donating It to the General Fund. It was consensus of Councilmembers to continue the budget deliberations to the meeting of Budget con't Monday, June 21, 2004. 6/21 Pub Hrg PUBLIC HEARING — to receive and consider all evidence and reports relative to the City's schedule of fees and charges for Its various services, for which users make a direct payment proportionate to Fees ✓i Charges the services rendered. Hrg open The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication of notice of said hearing published in the San Gabriel Valley Tribune on June 4, 2004. Moved by Mayor Pro -Tem Stanford, seconded by Councllmember Rocha and unanimously carried Con't to 6/21 to continue the Public Hearing to the City Council meeting of June 21, 2004. It was consensus of Councllmembers/Boardmembers to adjourn. Adjourn TIME OF ADJOURNMENT: 935 P.M. CITY CLERKISECRETARY NEXT RESOLUTION NO. 04-C42. (City) NEXT RESOLUTION NO. 04-R16. (Agency) NEXT RESOLUTION NO. 04 -Pt. (Authority) 06/14/04 PAGE TWO i i TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL I FROM: ;CATHY HANSON, DIRECTOR OF HUMAN RESOURCES VUR: (ROBERT PERSON, ACTING CITY MANAGER r'� CONSENT CALENDAR DATE: JUNE 21, 2004 I SUBJECT: HUMAN RESOURCES ACTION ITEMS RECOMMENDATION It is recommended that the City Council approve the following Personnel Action Requests in accordance with Section 3.3 Of the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). BACKGROUND On June 8, 2004, the Personnel Board confirmed the following Department Head recommendation (s) regarding the following Personnel Action request(s). 1. MERIT INCREASE AND/OR REGULAR APPOINTMENT: {DEPARTMENT' NAME' CLASSIFICATION` tiYPE,OFFACiION EFFECTIVE DATE RANGE/S`['EPF ti !BASE -;A . 1-_ 0 _ kSNEW AI Police Frank Chavez Police Lieutenant Reg Appt 3423/3 4-8-04 $7,141.82 Police! Ricky Moreno Police Officer Merit Inc 6101/3 5-22-04 $4,720.59 Public(Works Scott Henry Street Maintenance Worker Merit Inc 4174/5 III 5-20-04 $3,966.96 Utilitie:s David Irish Water Utility Worker 11 Merit Inc 5178/5 i 5-3-04 $4,183.01 FISCAL IMPACT Sufficient funds exist in the approved departmental budgets to cover the salary changes. Salary savings realized from vacant positions are utilized to underfill positions with temporary hires and/or to offset overtime costs. I f I . I To:; Honorable Mayor and Members of the City Council Froin: Uriel Macias, City Treasurer I C� Date: June 21, 2004 Sudject: City Treasurer's Statement of Cash and Investment Balances for the month of May 2004 Recommendation: i It is recommended that the Council Members receive, review, and file the City Treasurer's Report for the City of Azusa for the month of May 2004. Ba&ground• Transmitted herewith is the City Treasurer's Statement of Cash Balances for the City of Azusa for the month of May 2004. City investments are made in accordance with thebty's Investment Policy adopted and approved with Resolution No. 02 - C97 dated, October 6, 2003 and Government Code Section 53600 et seq. The balance of cash, investments, and projected revenues for the next six months are expected to be sufficient to meet cash disbursement requirements of the City for at least the next six months. r n f 1,994,000.00 Federally Sponsored Agency 2,000,000.00 Federally Sponsored Agency 2,003,291.67 Federally Sponsored Agency 1,990,080.00 Federally Sponsored Agency 25,238,578.43 Backed by full faith & credit of the State of California e _ • - 63,477,940.11 Ii i 1 1 4/17/2008 10/17/2003 3.625% 1,975,150.00 8/12/2008 8/12/2004 3.910% 1,986,260.00 6/18/2008 6/18/2004 Amount Pledged Securities Maturi Callable Yield Market Value 2,002,500.00 1,028,332.00 FDIC up to $100,000.00 Ongoing n/a 1.375% 1,028,332.00 195,368.37 >$100,000 collaterized by 110% in govn't securities Ongoing We 1.200% 195,368.37 32,399.07 FDIC up to $100,000.00 Ongoing n/a None 32,399.07 >$100,000 collaterized by 110% in govn't securities 5,550.23 FDIC up to $100,000.00 Ongoing n/a None 5,550.23 >$100,000 collaterized by 110% in govn't securities - 2,500,000.00 Federally Sponsored Agency 07/14/08 10/14/03 3.000% 2,408,600.00 5,000,000.00 Federally Sponsored Agency 11/21/08 08/21/03 4.020% 4,970,300.00 5,000,000.00 Federally Sponsored Agency 08/26/08 08/26/04 4.200% 5,009,400.00 5,000,000.00 Federally Sponsored Agency 05/21/07 05/21/04 3.100% 4,950,000.00 0.00 FDIC up to $100,000.00 Ongoing n/a None 0.00 >$100,000 collaterized by 110% in govn't securities 300,000.00 FDIC up to $100,000.00 Ongoing n/a 1.200% 305,461.55 ISO holds a $300,000 security interest in the CD 1,975,001.22 FDIC up to $100,000.00 (>$100,000 collateralized by 110% in gov.secu 04/07/05 n/a 1.900% 2,037,502.11 339.12 FDIC up to $100,000.00 Ongoing n/a 0.350% 339.12 9,215,000.00 Federally Sponsored Agencies Ongoing n/a 4.220% 9,199,462.50 0,251,990.01 30,142,714.95 f 1,994,000.00 Federally Sponsored Agency 2,000,000.00 Federally Sponsored Agency 2,003,291.67 Federally Sponsored Agency 1,990,080.00 Federally Sponsored Agency 25,238,578.43 Backed by full faith & credit of the State of California e _ • - 63,477,940.11 Ii i 1 1 4/17/2008 10/17/2003 3.625% 1,975,150.00 8/12/2008 8/12/2004 3.910% 1,986,260.00 6/18/2008 6/18/2004 3.000% 1,930,000.00 11/24/2008 11/24/2004 4.250% 2,002,500.00 Ongoing n/a 2.690% 25,238,578.43 63,275,203.38 CONSENT CALENDAR I TO: iHONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL I FROM: DAVE NGUYEN, ACTING ASSOCIATE FINANCE DIRECTOR VIA: iROBERT PERSON, INTERIM CITY MANAGER AP I DATE: IJUNE 21,2004 SUBJECT: (VACATION PAYOUT TO NASSER ABBASZADEH It is recommended that the City Council approve the following: 1. A budget appropriation of $ 54,121 from the unappropriated General Fund to budget orgkey #10 55-651-000-6075 and 2. A budget appropriation of $ 34,602 from the unappropriated sewer fund balance b budget orekev 34-55-665-000-6075. I _ I A total amount of $ 88,723 is needed to cover the vacation payout to Mr. Abbaszadeh. BACKGROUND I As stated in the Memorandum of Understanding between the City of Azusa and the Azusa Middle Management Association, parcraph 11.6.2, an employee has the option to convert his vacation time to cash. Since the vacation payout amount fluctuates from year to year, most departments will not adequately budget for this iterm. The amount for Mr. Abbaszadeh is $ 88,723 and was notincluded in the existing budget. FISCAL IMPACT I The source of funding for this budget amendment is sewer fund l I l unappropriated balance from the General Fund and the Department: Requested by: (New Appropriation) P U�t WO I K J Fiscal Year: 03 — U 4 BN PRn_II=rTr:n FYPF:mnlT11RFlCl- Date: 6_f p_ 0"lp FimnimR 3AIIRCF- *Round to the highest $10 Account # Project # Amount* Account # Project # Amount 10-ri�-6SI-000 5,4)\,Z4. i0-0.0_000.000 SYS 12 (,0 3 �Of 3� _ss- dbr-000 3�) 602 3 _00-000_00 3�j 602 36US 60 Total: )71-2 3 Total: Y Reason for Amendment: V A (,A 1 I U tj P A J 0{ P F 0 1\ Impact on other programs: 0 h6 ¢ K P f n 10C not) NOTE: 1. Amendments of $25,000 or less require approval of the Finance Director. 2. Amendments between $25,000 and $100,000 require the approval of the City Manager and the Finance Director. 2. Amendments between $100,000 and $1,000,000 require adoption of a resolution by City Council. 3. Amendments over $1,000,000 shall be approved by City Council following a public hearing. APPROVAL FINANCE ONLY Department Head: Date: Processed By: Date: Finance Director: A Date: GL Batch: GL Budget Ref: City Manager: Date: JL Batch: JL Budget Ref: Council Approved on: --QV-of Azusa-HP-9000--- 10, 2004, 10:27 — — - 06/-10 04---- - 1-t�tail-Pt�stirag-Relxut— --- -- -- -- -- -- - - -- 1 - !}— GL �L IHIT JLN PM Y-----leg: -1oc: BI-TECH ID�i --- 314804 #5031----pnrj: PY550 c1.15>--xepert id: PDP Key Cbject Post Date Fhployee's Nate Kbits Ci-edits 91055651000 06075 06/05/2004 ABBASZAM, N%= 54,120.25 0.00 --------------------------------------------------------------------------------------------------- Total far Post IIT: 06/05/2004 54,120.25 0.00* Total for Cbj: 06075 54,120.25 0.00** Total for Key: 91055651000 54,120.25 0.00*** 93455665000 96075 06/05/2004 ABBASZAM, X%cG R 34,601.47 0.00 --------------------------------------------------------------------------------------------------- 'Iotal for Post IIT: 06/05/2004 34,601.47 0.00* Total for Cbj: 96075 34,601.47 0.00** Total for Key: 93455665000 34,601.47 0.00*** Ci3AM TOIM: 88,721.72 0.00 Ej 0 CONSENT CALENDAR TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: BILL NAKASONE, DIRECTOR OF PUBLIC WORKS NASSER ABBASZADEH, CITY ENGINEER I VIA: ROBERT PERSON, INTERIM CITY MANAGER /124 I DATE: JUNE 21, 2004 SUBJECT: APPROVAL OF FINAL MAP (TPM 26858), FOR PROPERTY LOCATED AT 931 N. ALAMEDA AVENUE I RECOMMENDATION I It is recommended that the City Council approve Final Map No. 26858 and authorize its recordation. BACKGROUND Tentative Parcel Map 26858 for condominium purposes was originally approved by the Planning Commission on January 29, 2003, subject to conditions of approval. The Tentative Map created 2 lots for the construction of two detached, two-story dwelling units with attached garages. The Tentative Parcel Map was designed to have the ability to sell the units individually, otherwise these units could be built as rental uriits. Based on the subject property's lot size and zoning designation, up to four units could be built on this parcel. I The Engineering Division has completed final checking procedures for the final map and has found thatiit is in substantial conformance with the State Subdivision Map Act and the City of Azusa requirements. The sub -divider's engineer has submitted and had approved plans of the final subdivision, the subdivision agreement, and paid applicable fees. With the technical review having been completed, and the map meeting State and City requirements, the Council's approval would be al ministerial action. FISCAL IMPACT I I There is no fiscal impact as a result of this item. The Developer is responsible for payment of all costs associated with processing of this map. CONSENT ITEM TO:I THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL i FROM: JULIE GUTIERREZ, DEPUTY CITY MANAGER I VIA:i ROBERT PERSON, INTERIM CITY MANAGER DATE: JUNE 21, 2004 1 SUBJECT: APPROPRIATIONS LIMIT i RECIOMMENDATION I It isl recommended that City Council approve the attached resolution adopting the Appropriations Limit of $31,753,306 for the 2004/05 fiscal year. BACKGROUND The: Appropriations Limit is a state -mandated calculation which is required to be approved by the City Council by July Is' for the new fiscal year. The Appropriations Limit sets the annual cap for spending tax proceeds. Based on calculations attached to the Resolution, the City is under the cap for FY2004/05 by $15,655,134. FISCAL IMPACT This resolution sets the FY2004/05 Appropriations Limit at $31,753,306. I JG:RJj I I RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING AN APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2004-05 PURSUANT TO ARTICLE )(IUB OF THE CALIFORNIA CONSTITUTION WHEREAS, in June of 1990, the voters of the State of California enacted Proposition 111, "The Traffic Congestion Relief and Spending Limitation Act of 1990'; and WHEREAS, this Act amended Article XIIIB of the Constitution of the State of California regarding spending limitations of cities; and WHEREAS, Article )(11113 of the California Constitution provides that the total annual appropriations subject to limitation of each governmental entity, including this City, shall not exceed the appropriation limit of such entity of government for the prior year, adjusted for changes in the cost of living or personal income and population, except as otherwise provided for in said Article XIIIB and implementing State Statutes; and WHEREAS, pursuant to said Article XIIIB of said California Constitution, and Section 7900 et seq. of the California Government Code, the City is required to set its appropriation limit for each fiscal year; and WHEREAS, the Deputy City Manager of the City of Azusa has caused a technical review to be made of the documentation for the City's said appropriation limitation, and has caused the numbers upon which the City's appropriation limit is based to be researched and said limit to be calculated; and WHEREAS, based on such calculations, as described in the attached documentation as Exhibit A and B, the Deputy City Manager has determined the said appropriation limit and, pursuant to Section 7910 of the said California Government Code, has made available to the public the documentation used in the determination of said appropriation limit; and WHEREAS, the City Council elects to utilize said calculations, which are attached for reference. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Azusa, California, that said appropriation limit for Fiscal Year 2004-05 shall be adopted in the amount of $31,763,306 for said Fiscal Year. PASSED AND ADOPTED this day of June, 2004. MAYOR 1 HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by the City Council of the City of Azusa at a regular meeting thereof held on the day of June, 2004. AYES : COUNCIL MEMBERS: NOES : COUNCIL MEMBERS: ABSTAIN : COUNCIL MEMBERS: ABSENT : COUNCIL MEMBERS: CITY CLERK 4 EXHIBIT A ANNUAL APPROPRIATIONS LINHT CALCULATION FOR FISCAL YEAR 2004/05 Inflation Factor selected higher of the following): Growth in the 3.28% State 1.0328 Factor California per Department of capita personal Finance income Growth in the 10.34% HdL Coren & 1.1034 Factor Selected for non-residential Cone Calculation assessed valuation due to I new construction within the City Population Factor selected higher of the following): City 2.18% State 1.0218 Factor Selected for Department of Calculation Finance County 1.35% State 1.0135 Factor Department of Finance I Annual Limits Calculation: i Appropriations Limit for FY 2003/04: $28,172,593 Adjustment factors for Fiscal Year 2004/05: Inflation Factor(A) Population Factor(B) 1.1034 1.0218 Combined Factor(A times B) !1.12745412 X.12745412 I Adjustmi ent for inflation and population: $ 3,590,713 Appropriations Limit for Fiscal Year 2004/05: 31.763306 EXHIBIT B APPROPRIATIONS SUBJECT TO THE ANNUAL LIMIT FOR FISCAL YEAR 2004/05 A. PROCEEDS OF TAXES Prepared by R. Jara U:\W PROOCORRESPOW GENDA\GANN LlmltReso. doc Property Tax $ 2,418,682 Non -Property Tax 8,297,588 Licenses and Permits 2,119,086 Intergovernmental Revenues 2,910,273 TOTAL PROCEEDS OF TAXES $15,745,629 B. EXCLUSION 0 C. NET INVESTED PROCEEDS OF TAXES $15,745,629 D. INTEREST ALLOCATION 362,543 E. APPROPRIATIONS SUBJECT TO LIMIT $16.108.172 F. APPROPRIATIONS LIM1T FOR FY 2004/05 (EXHIBIT A) 31.763.306 G. FY 2004/05 APPROPRIATIONS OVER (UNDER) LIMIT ($15.655:1341 Prepared by R. Jara U:\W PROOCORRESPOW GENDA\GANN LlmltReso. doc LA IOINT CIN/AGENCY CONSENT ITEM TO: THE HONORABLE MAYOR AND CITY COUNCIL/MEMBERS OF THE BOARD FROM: MICHAEL HENNESSEY, ECONOMIC DEVELOPMENT/REDEVELOPMENT DIRECTOR VIA: ! ROBERT PERSON, INTERIM CITY MANAGER/EXECUTIVE DIRECTOR/4-(' DATE: j JUNE 21, 2004 SUBJECT: MAKING CERTAIN FINDINGS WITH RESPECT TO THE USE OF REDEVELOPMENT AGENCY FUNDS FOR SIGNAGE IMPROVEMENTS TO THE PROPERTY LOCATED AT 347 N. SAN GABRIEL AVENUE RECOMMENDATION It is recommended that City Council approve the resolution titled "Making Certain Findings Under Health And Safety' Code Section 33445 With Respect To The Use Of Redevelopment Agency Funds For Signage Improvements to the property located at 347 N. San Gabriel Avenue; and authorize staff to prepare and execute the necessary agreements. BACKGROUND Over the past several months, the new owner made various improvements to the building located at 347 N. San Gabriel Avenue. This building formerly housed the EI Patio Mexican Restaurant. The majority of improvements were made to upgrade the appearance of the building's fa4ade. After a considerable expenditure of funds, however, the City notified the owner that the existing sign does not conform to design standards. I The proposed new sign is a projected wall sign that will conform to the City's future sign standards, and will give the building a more attractive fagade. The improvements are intended to enhance the economic vitality of the Merged Redevelopment Project Area by eliminating substandard signage and beautifying the downtown corridor. This will encourage a friendlier and more secure daytime and nighttime dining environment. The applicant will donate the existing historical "EI Patio" sign to the City archives. I FISCAL IMPACT The immedIlate impact to the Agency budget is $5,000 for signage improvements. This has been budgeted under miscellaneous Downtown improvement, project #650200. Prepared by Sandra Ruiz i I I ' i RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA MAKING CERTAIN FINDINGS UNDER HEALTH AND SAFETY CODE SECTION 33445 WITH RESPECT TO THE USE OF REDEVELOPMENT AGENCY FUNDS FOR THE SIGNAGE IMPROVEMENTS TO THE PROPERTY LOCATED AT 347 N. SAN GABRIEL BLVD WHEREAS, the City of Azusa is pursuing grant funding for signage improvements on the property located at 347 N. San Gabriel Blvd; and WHEREAS, the City desires to replace and improve substandard signage to the property; and WHEREAS, the improvements to the signage include not only replacement costs but related removal cost to the existing sign and archiving costs; and WHEREAS, the Agency intends to use redevelopment funds to pay for signage improvement costs; and WHEREAS, the property is located near the Agency's Merged Redevelopment Project Area; and WHEREAS, with the consent of the City Council and subject to the Council's ability to make certain findings more particularly hereinafter set forth, the Agency is authorized by Health and Safety Code Section 33445 to use the redevelopment funds in the manner described in the preceding recital. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Azusa as follows: Section 1. Based on the information made available in the staff report accompanying this Resolution, the oral presentation of staff, and such other written and oral evidence as presented to the City Council, the City Council hereby makes the following findings pursuant to Health and Safety Code Section 33445 with respect to the Agency's obligation to use redevelopment funds for the signage improvement costs for the property located at 347 N. San Gabriel: 1. That the project will be a benefit to the Agency's Merged Redevelopment Project Area, because it will eliminate substandard conditions. 2. That there are no other reasonable means of financing the project, in that the amount of financial resources available from the property owner for the Project are limited and there are no federal or other public or private funds available to finance the public improvements associated with the signage. 3. The Agency's payment of redevelopment funds for certain signage improvement costs will assist in the elimination of substandard signage conditions within the Project Area, in that it will provide a new sign to the business to encourage daytime and nighttime dining for individuals in the Project Area, improve the aesthetic appearance of the Project Area, and lead to greater pride of property ownership and maintenance practices of the residents in the Project Area, which will likely increase property values in and surrounding the Project Area. Section 2. The Agency's payment of redevelopment funds for the new sign is consistent with the Implementation Plan that the Agency has previously adopted for the Project Area pursuant to Section 33490 of the California Health and Safety Code. Section 3. The City Manager and the Executive Director is hereby authorized, with the concurrence of the City Attorney, to take such further actions and execute such other agreements as may be necessary or appropriate in administering the actions authorized by this Resolution. Section 4. This Resolution shall become effective upon its adoption. C\Documents and Settings\rperson\Desktop\CITY COUNCIL\2004\JUNE 21, 2004\347 N. SanGab ProjectReso.Final.doc Page 1 of 2 TO: FROM: DAE: SUBJECT: I V AGENDA ITEM HONORABLE MAYOR AND CITY COUNCIL MEMBERS ROBERT K. PERSON, INTERIM CITY MANAGER JUNE 21, 2004 APPROVAL OF EMPLOYMENT AGREEMENT BETWEEN THE CITY OF AZUSA AND ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT DIRECTOR IN AN AMOUNT NOT TO EXCEED $156,000 FOR FISCAL YEAR 2005 It ishecommended that the City Council approve an employment agreement between the City _of Azusa and Sharon Hightower to provide professional services in overseeing the City's Economic and Community Development Department in an amount not to exceed $156,000 for Fiscal Year 2005. BACKGROUND In order to put into effect the reorganization of the current Economic Development Department (Redevelopment Agency) and the Community Development Department, staff is recommending the approval of an employment agreement between the City of Azusa and Sharon Hightower. This individual will be responsible for the day to day oversight of both departments while merging their operations. In addition to the day to day management of the departments, Ms. Hightower will be responsible for the processing of such projects as the Foothill Shopping Center, Block 36, Downtown Projects already in progress, Kincaid Plaza, Azusa Pacific University Specific Plan, the new, Development Code implementation, Monrovia Nursery and the processing, if any, of Vulcan i Materials' request mining expansion. Ms.! Hightower was selected as a result of a request made to the League of California Cities which refers retired government professionals for interim assignments. Due to limitations imposed by the Public Employees Retirement System, Ms. Hightower is allowed to work a maximum of only 960 hours per calendar year. Since this contract straddles two calendar years, staff is proposing that Ms. Hightower be employed 30 hours per week at a rate of $100.00 per hour. Ms. Hightower will not receive any fringe benefits beyond her hourly compensation. i In order to provide Ms. Hightower with some overlap of the existing department directors, it is proposed that her contract go in to effect on July 1, 2004 that would allow her to work with the incumbents during the month of July. At the end of that time, it is anticipated that the Director of Economic Development will resign and the Director of Community Development will retire. �r FISCAL IMPACT x In order to gain the dollar savings anticipated in the FY2005 budget, it is necessary for this reorganization of the departments to move forward. To the extent possible, Ms. Hightower's costs will be absorbed by the Redevelopment Agency to maximize savings on the General Fund side. Attachment: Tract Map EMPLOYMENT AGREEMENT BETWEEN THE CITY OF AZUSA AND ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT DIRECTOR This AGREEMENT (hereinafter referred to as "Agreement") is made and entered into between SHARON HIGHTOWER (hereinafter referred to as "Director") and the CITY OF AZUSA, a municipal corporation of the State of California (hereinafter referred to as "City"), in order to provide, in writing, the terns and conditions under which Citywill employ Director to serve as the City's Economic and Community Development Department Director of City. i NOW, THEREFORE, the parties hereto agree as follows: 4 1. Emplovment i The City hereby agrees to employ the Director, and the Director agrees and does accept employment upon the terms and conditions set forth herein. I l2. Duties and Obligations of Director A. The Director hereby agrees to perform the functions and duties of Director as specified in the City's ordinances and municipal code and in state law, and to perform such other duties and functions as the City Manager shall from time to time assign. The Director further agrees to perform all such functions and duties to the best of her ability and in an efficient and competent manner. B. The Director will focus her professional time, ability, and attention to Citylbusiness during the term of this Agreement. The Director shall not engage in any other business duties or pursuits for a public agency whatsoever or, directly or indirectly, render any services of.a business, commercial, or professional nature to any other person or organization, whether for compensation or otherwise, without the prior consent of the City Manager, except that: (1) The expenditure of reasonable amounts of time not in conflict with' the City's needs and interests, for educational, charitable, community, and professional activities, shall not be deemed a breach of this Agreement and shall not require prior consent. j (2) This Agreement shall not be interpreted to prohibit the Director from making passive personal investments or conducting private business affairs if those activities do not materially interfere with the services required under this Agreement. I C. All data, studies, reports and other documents prepared by the Director while performing her duties during the term of this Agreement shall be furnished to and become the property of the City, without restriction or limitation on their use. -1- RVPUI WGS\670534.1 D. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other materials either created by or provided to the Director in connection with the performance of this Agreement shall be held confidential by the Director. Such materials shall not, without the prior written consent of the City Manager, be used by the Director for any purposes other than the performance of her duties. Nor shall such materials be disclosed to any person or entity not connected with the performance of services under this Agreement, except as required by law. 3. Modified Work Schedule — Office The Director shall work a modified weekly schedule of up to thirty (30) hours, Monday through Thursday. The parties acknowledge that, from time to time, the Director's duties may require her to work in excess of forty (30) hours per week, but in no event shall Director work more than 120 hours in a single month. The Director shall maintain a flexible work schedule depending on the needs of the City Manager's office. To accommodate this flexible schedule, the Director shall maintain office work space in the West Wing of City Hall for no less than twenty five (25) hours per week. 4. Sam The Director's salary shall be One Hundred Dollars ($100.00) per hour, payable on a monthly basis in accordance with City's regular employee pay periods. 5. No Benefits Director shall not receive a fringe benefit package. 6. Term Subject to the termination provisions in Section 7, the term of this Agreement shall commence on July 1, 2004 and shall continue for twelve (12) months thereafter through June 30, 2005 ("Term"). Termination of Agreement and Severance Pay A. The parties hereby expressly agree that the employment relationship created by this Agreement is "at will" and that the Director serves at the will and pleasure of the City Manager. Nothing in this Agreement, any statute, ordinance, or rule shall prevent, limit or otherwise interfere with the right of the City Manager to terminate, without cause or right of appeal or grievance, the services of the Director at any time. Accordingly, Director agrees that this Agreement sets forth the only terms and conditions applicable to the termination of her employment. B. Director shall not be entitled to any severance payment -2- RVPUB\NGS\670534.1 8. Performance Review The City Manager will conduct a bi-annual review of the Director's performance' 9. Bondine The City shall bear the full cost of any fidelity or other bonds required of the Director, in the performance of her duties as Director. 10. Modification I Any modification of this Agreement will be effective only if it is in writing and signed by both parties. 11. Effect of Waiver The failure of either party to insist on strict compliance with any of the terms, covenants, or conditions of this Agreement by the other party shall not be deemed a waiver of that term, covenant, or condition, nor shall any waiver or relinquishment of any right or power at any one time, or times be deemed a waiver or relinquishment of that right or power for all or any other times. 12. Assigmnent Neither this Agreement, nor any right, privilege, or obligation of the Director hereunder shall be assigned or transferred by her without the prior written consent of the City Manager. Any attempt at assignment or transfer in violation of this provision shall, at the option of the City Manager, be null and void and may be considered a material breach of this Agreement. 13. Entire Agreement This Agreement supersedes any and all other agreements, either oral or in writing, between the City and the Director. This Agreement contains all of the covenants and agreements between the parties with respect to the Director's employment by the City in any manner Whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by any party, or anyone acting on behalf Of ariy party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding on either party. I 1 14. Partial Invalidity I If any provision in this Agreement is held by a court ofcompetent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. 1 -3- RVPUBINGS\670534.1 tir 15. Law Governing Agreement This Agreement shall be governed by and construed in accordance with the laws of the State of California. 16. No Presumption of Drafter The parties acknowledge and agree that the terms and provisions of this Agreement have been negotiated and discussed between the parties, and this Agreement reflects their mutual agreement regarding the subject matter of this Agreement. Because of the nature of such negotiations and discussions, it would be inappropriate to deem any party to be the drafter of this Agreement and, therefore, no presumption for or against validity or as to any interpretation hereof, based upon the identity of the drafter shall be applicable in interpreting or enforcing this Agreement. 17. Attorney's Fees If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover such amount as the court may award as reasonable attorney's fees and costs. 18. Notices A. Any notice to be given hereunder by either party to the other shall be in writing and may be transmitted by personal delivery or mail, registered or certified, postage prepaid, with return receipt requested. Mailed notices shall be addressed to the following respective addresses: City Manager City of Azusa 213 E. Foothill Boulevard Azusa, CA 91702 Sharon Hightower Claremont, CA B. Notices delivered personally shall be deemed communicated as of the date of actual receipt. Mailed notices shall be deemed communicated as of the date of mailing, plus two (2) days. 19. Assistance of Counsel Each party to this Agreement warrants to the other party that it has either had the assistance of counsel in negotiation for, and preparation of, this Agreement or could have had such assistance and voluntarily declined to obtain it. -4- RVPUBWGS\670534.1 IN WITNESS WHEREOF, the parties have executed this Agreement as of the 21 st day of June, 2004. i DIRECTOR I By: SHARON HIGHTOWER I RVPUa\NGS\670534.1 CITY OF AZUSA MAYOR, CRISTINA MADRID -5- STATEMENT OF QUALIFICATIONS Hightower/Associates 798 Via Santo Tomas Claremont, CA 91711 909/624-8902 (tel) 909/624-0671 (fax) hightowerassoc7iates@earthiink.net Description of Firm Hightower/Associates is a sole proprietor firm, a Woman Business Enterprise (WBE previously certified by Caltrans), established by Sharon W. Hightower in 1991. Mrs. Hightower has over thirty-five years of experience in planning and planning management. The firm specializes in policy planning and implementation, project management, process audits, and interim staffing. Description of Key Personnel Sharon W. Hightower has over thirty-five years of experience as a professional planner and planning manager. She was previously Planning Director for San Bernardino County for almost six years and led the efforts of the County to up- date its General Plan and Development Code as well as its administrative procedures. Mrs. Hightower was responsible for all planning and application processing activities of the Planning Department. For twelve years, Mrs. Hightower was Assistant City Manager/Director of Environmental Services for the City of Rancho Palos Verdes. She was responsible for the planning and building functions in addition to various administrative projects. During these years the City adopted an award-winning General Plan/Environmental Impact Report and Coastal Specific Plan. Prior to employment with Rancho Palos Verdes, Mrs. Hightower was Director of Planning and Community Development for the City of Claremont. She was also an Assistant Planner for the City and earlier began her planning career in Richmond, Virginia. Hightower/Associates Qualifications Page 2 Mrs. Hightower has served on many sub regional and regional committees. She has chaired the SCAG Planning Directors Committee. She also served on the Southern California Association of Governments (SCAG)/South Coast Air Quality Management District Growth Management and Transportation Task Force and the SCAG Regional Governance Task Force. Since 1991 she has managed her own firm, consulting with numerous jurisdictions throughout Southern California. Mrs. Hightower holds a Bachelor's Degree in Political Science from Kalamazoo College and a Master's Degree in Government from Claremont Graduate University. She was a Lincoln Fellow while pursuing doctoral studies in Government and Economics at Claremont Graduate University. She is a member of the American Planning Association and has been active in professional activities. She is a member of the California Planning Roundtable, a select group of professional planners concerned with vital planning issues. Mrs. Hightower has been a frequent speaker on planning issues to planning and related groups. Mrs. Hightower was a member and chair of the Claremont Planning Commission for ten years from 1992-2002. She is active in various community organizations, including Pomona Valley Habitat for Humanity for which she is Build Coordinator for a six -unit Claremont project that is underway. She was also recently appointed Chair of the Claremont General Plan Committee. Selected Hightower/Associates Projects City of Carson, Interim Planning Manager, 2002, and consultant, 2002 - Mrs. Hightower served as Interim Planning Manager for three months while the incumbent was on family leave. She also provided a performance audit of the division and provided both new methods and revisions. In addition, she became project manager for the City's General Plan Update and has taken it through the commissions and Planning Commission recommendation. The GPU is pending City Council public hearings and adoption. Mrs. Hightower also personally directed several large redevelopment applications. City of Glendale, Interim Planning Director, 2001 Mrs. Hightower served as Interim Planning Director for nine months while the City recruited for a permanent Director. She initiated team building and completed an analysis of the procedures, processes, and H ightower/Associates Qualifications Page 3 performance of the division, initiating some changes and recommending future changes. County of San Bernardino, Housing Element Update, 2000 - City of San Bemardino, Housing Element Update, 2000-01 City of Redlands, Housing Element Update, 2000-01 Under contract to two large planning firms, Mrs. Hightower has completed or nearly completed work on three Housing Element Updates. County of San Bernardino, Sub -contract Project Manager, 1998-00 Mrs. Hightower was Project Manager, providing as -needed planning services to the County to process planning applications. Town of Apple Valley, Sub -contract Planning Director, 1996-97 Mrs. Hightower provided planning services, including special projects of reorganizing the Planning Division processes, assisting in the revision of the Development Code, and training the Planning Commission, for thirteen months. City of EI Segundo, Interim Director of Planning and Building Safety, 1996 Hightower/Associates provided interim staffing to the City for four months and assisted with recruitment of a permanent Director. City of Diamond Bar, Report on the Planning Impacts of General Plan Initiative, 1996 The firm was the prime contractor to analyze the impacts of this 1996 Initiative. City of Redlands, Report on the Planning Consistency Impacts of the Redlands Growth Management Act of 1995 Initiative Hightower/Associates was the prime contractor to prepare an analysis and report on the impacts of a proposed growth initiative. South Bay Cities Association Sub regional Component of the SCAG Regional Comprehensive Plan, 1993-95 HightowedAssociates was a subcontractor to a large planning firm to provide sub regional planning services to the sixteen cities of the South H i glitowerlAssociates '/ Qualficabons Page 4 Bay Cities Association for participation in SCAG's Regional Comprehensive Plan. Hightower/Associates was responsible for consensus building, including interviewing representatives of the cities, preparing the Housing Chapter and other portions of the Sub region Strategy, including Open Space, Monitoring, and Outreach components, and participating in all meetings. SCAG, Evaluation of Regional/Subregional Planning Program, 1995 Hightower/Associates was the prime contractor to evaluate the effectiveness of the SCAG overall regional/sub regional planning program. The major feature of the project was an extensive survey of the participants in the program. North Los Angeles County Sub region Plan and Input to SCAG Regional Comprehensive Plan, 1994 Hightower/Associates was the prime contractor to prepare a sub region plan for the three cities and portions of unincorporated Los Angeles County and input to SCAG's Regional Comprehensive Plan. Hightower/Associates headed a team that includes subcontractors for transportation, air quality, and economicsfjob creation. Sharon Hightower was Project Manager and responsible for various sections of the plan as well as overall coordination of the products. SCAG Monitoring Program, 1994 Hightower/Associates was a subcontractor to assist in preparing preliminary indicators for the SCAG Monitoring Program. The indicators were used by the Monitoring Task Force to begin establishing a program to measure progress on various regional and sub regional plans. East San Gabriel Valley Air Quality Plan, 1993 Hightower/Associates was a subcontractor to a large planning firm to prepare an integrated air quality strategy and individual plans for eleven cities in the East San Gabriel Valley. Hightower/Associates was responsible for developing an interview and interviewing city representatives, integrating input from the cities, assisting with coordination of the project, and reviewing the work of others. City of San Gabriel, Interim City Planner, 1993 Hightower/Associates provided interim staffing for the City for three months and assisted with selection of the permanent City Planner. Hightower/Associates Qualifications Page 5 Other projects have included: Expert witness for Best, Best & Krieger, 2003. SANBAG, AB2766 Consulting Services, 2000. County of Merced, Capital Improvement Program, 1999-00 (subcontractor) HVW2, Department of Justice Entitlement Analysis, 1998 (subcontractor) County of San Bernardino, Glen Helen Specific Plan, 1998-00 (subcontractor) Michael Brandman Associates, SCAG Regional Comprehensive Plan EIR, land use data, 1993 (subcontractor) City of Pico Rivera, Project Manager for General Plan Update, 1993 (prime contractor) City of Pico Rivera, Training Program for new public body members, 1993, 1994, 1999 (prime contractor) San Bernardino County and the East Valley Coalition, Analysis of Alternatives for Material Recovery Facilities/Transfer Stations and Green Waste Facilities, 1993 (subcontractor) Imperial County, Project Manager for Chocolate Mountains Landfill Application and Environmental Impact Report, 1992 and on-going (prime contractor) San Bernardino Associated Governments, Expedition Implementation Report (progress report on meeting air quali6k' requirements), 1992 (prime contractor) San Bernardino County, Post -disaster Rebuilding Report and Ordinance, 1992 (prime contractor) CITY OF AZUSA MINUTES OF THE REDEVELOPMENT AGENCY REGULAR MEETING MONDAY, JUNE 7, 2004 — 9:10 P.M. The Board of Directors of the Redevelopment Agency of the City of Azusa met in regular session at the above date. Chairperson Madrid called the meeting to order. Call to Order ROLL CALL - Roll Call PRESENT: DIRECTORS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: DIRECTORS: NONE ALSO PRESENT: Also Present General Counsel Powers, Executive Director Person, City Department Heads, Economic/Redevelopment Director Hennessey, Secretary Mendoza, Deputy Secretary Toscano. Sched Items Formalization of the procurement policies and Increase of signatory authority for the Economic/Redev Redevelopment Agency. Economic/Redevelopment Director Hennessey stating that currently Dir Comments the !Agency's limit for professional services is $10,000, and the goal is to expedite redevelopment projects, so in order to accomplish that, there Is a need to Increase the amount, thus saving money on bidding process time and cost. He explained the process that he will be using to keep Board Members Informed of what is being accomplished. Director Chagnon offered a Resolution entitled: Moved by Director Chagnon, seconded by Director Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: DIRECTORS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: DIRECTORS: NONE ABSENT: DIRECTORS: NONE (This resolution 1) elects for the Agency to become subject to the Uniform Public Construction Cost Accounting Act (UPCCA); 2) adopts the City's purchasing regulations by reference; and 3) Increases the Agency's signatory authority for professional services to $49,999.99). Economic/Redevelopment Director Hennessey addressed Item regarding property acquisition Res. 04-RI4 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ELECTING TO Uniform Pub BECOME SUBJECT TO THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT Const Cost (PUBLIC CONTRACT CODE SECTION 22000 ET SEQ.) AND ADOPTING PURCHASING Accounting & REGULATIONS AS SET FORTH IN AZUSA MUNICIPAL CODE CHAPTER 2, ARTICLE VII WITH Adopting SPECIFIC AMENDMENTS TO CONTRACT AMOUNTS AWARDED BYTHE EXECUTIVE DIRECTOR. Purchasing Regs Moved by Director Chagnon, seconded by Director Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: DIRECTORS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: DIRECTORS: NONE ABSENT: DIRECTORS: NONE (This resolution 1) elects for the Agency to become subject to the Uniform Public Construction Cost Accounting Act (UPCCA); 2) adopts the City's purchasing regulations by reference; and 3) Increases the Agency's signatory authority for professional services to $49,999.99). Economic/Redevelopment Director Hennessey addressed Item regarding property acquisition Economk/Redev of 726 and 728 N. Dalton Avenue, stating that these properties are needed For the proposed Dir Comments new Library. Director Chagnon advised that, although she has previously voted against the Purchase or project due to not being able to afford keeping the doors open, If It is built, she will be Properties supporting this because it Is needed for the application that has been submitted and also 726 8.728 because a contingency plan has been discussed with regard to the purchase of the land. Dalton Moved by Director Stanford. seconded by Director Rocha and unanimously carried to approve Acquisition of the acquisition of the properties located at 726 and 728 N. Dalton Avenue; and approve a 726 a 728 budget amendment of $997,450, appropriating funds from the Agency's reserves to a new N. Dalton capital project tided 'Library Property Acquisition - #501500'. approved Mr. Michael Williams of C.M. de Crinis ✓i Co. Inc., addressed Council regarding the contract as M. Williams financial consultant for the Issuance of bonds, stating that It provides for an hourly rate C.M. de Crinis component and that after the bond issuance Is complete and if there Is some follow up work Comments that was not anticipated, they could negotiate for It. He then answered questions posed regarding the bonds and what amount they are predicated upon, he stated that all they can only bond against Is the current cash flow. Moved by Director Stanford, seconded by Director Chagnon and unanimously carried to Issue Bonds authorize the Issuance of tax allocation bonds, waive the formal Request for Qualifications IL Financial process, and approve the professional services agreement with C.M. de Crinis a Co., Inc., to Consultant provide financial advisory services. The CONSENT CALENDAR consisting of Items VIII -A and VIII -B, were approved by motion of Consent Cal. Director Stanford, seconded by Director Hardison and unanimously carried. Approved A. Minutes of the regular meetings of May 17, 2004, were approved as written. Min approved B. The following Resolution was adopted and entitled: A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING Res. 04-RI5 CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT AGENCY FUNDS. Warrants SPECIAL CALL None. Spec Call Item None It was consensus of the Redevelopment Agency Boardmembers to adjourn. Adjourn TIME OF ADJOURNMENT: 9:20 P.M. SECRETARY NEXT RESOLUTION NO. 04-R16. NEXT ORDINANCE NO. 04 -ROI. ...... .... .. wt'F .-t��✓ c. "'"'� 0610704 PAGE TWO CITY OF AZUSA MINUTES OF THE CITY COUNCIL AND REDEVELOPMENT AGENCY SPECIAL MEETING/WORKSHOP TUESDAY, JUNE 1, 2004 — 6:30 P.M. The City Council and the Redevelopment Agency of the City of Azusa met in Special session, at the above date and time at the Azusa Light and Water Conference Room located at 729 North Azusa Avenue, Azusa, California. Mayor/Chairperson Madrid called the meeting to order. ROLL CALL PRESENT: COUNCILMEMBERS/DIRECTORS: HARDISON, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS/DIRECTORS: STANFORD ALSO PRESENT: - ! ---City Attorney Pourers of Best, Best, and Krieger, Interim City Manager Person, Director of Utilities Hsu, Chief of Police Davis, Captain Gonzales, Community Improvement Manager Rudisel, Director - of Park Planning and Development Noriega, River Consultant Avila, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION None. Call to Order Roll Call Also Present Pub Part None Community Improvement Manager Rudisel addressed Council regarding vehicle parking Com Imp Mgr enforcement issues, first stating that after much research by himself, Captain Sam Gonzales and Public Works Director Bill Nakasone, it was found that the City is spending more money on Intro enforcement than is being spent on fines. He explained that vehicle code policies on fines have not changed since 1993 and that based on inflation rates, fines have been digressing. Lengthy discussion was held between Councilmembers/Directors and Staff regarding the parking Lengthy Discussioi regulations on private and public properties when safety issues are present, i.e. obstruction of visibility, the display of For Sales signs, specifically when It seems as though there is a used car lot atmosphere and existing fine structure. Councilmembers/Directors requested that there Is a need for staff to work together to address all violations, i.e. Code Enforcement and Police Department. City Attorney Powers was directed to research and generate Azusa Municipal Code sections that Direction from will address issues regarding vehicles less than 10,000 lbs parked in residential/private property areas , the display of for sale signs on vehicles with specific emphasis on vehicles that become a Council used car sale parking lot, and multiple vehicles/recreational vehicles that cause obstruction or safety hazards. Captain Gonzales advised against Increase in fine structure, stating that high ball amounts does not mean more money, due to appeal processes, etc. Councilmember Rocha suggested that parking on or 7 1A feet within the railroad track be changed to 10 feet. The City Council and the Redevelopment Agency recessed at 7:12 p.m. Recess Reconvened The City Council and the Redevelopment Agency reconvened at 8:27 p.m. Moved by Councilmember/Director Chagnon, seconded by Counciimember/Dlrector Rocha and Hardison Liaison unanimously carried that Councilmember David Hardison be the City Council Liaison to Vulcan To Vulcan Mat. Materials Development Agreement. Development Agreement Mayor Madrid/Chairperson Madrid requested that the following persons/entitles be contacted to Madrid provide input on their concerns regarding the Vulcan Materials Development Agreement. Cityof Chagnon Duarte, the environmental community, and the northern Azusa residents. Councilmember Chagnon Vulcan Dev Agmt advised that if there are any specific things that Councilmemhers would like to see as part of the development agreement, they should be given to Councilmember Hardison. Councilmember/Director Rocha advised that an Eagle Scout, Mr. Ferguson, would like to paint the Rocha Eagle Scou east side of the museum, which has faded from exposure to the sun, as an Eagle project and he j project &would like to supervise it. Further, the sons of Beverly Piper, former Cultural and Historical Commemorative Preservation Commissioner, who recently passed away, would like to place a multi -trunk plant at the Museum and to hold a tea in conjunction with the Eagle Scout project. Moved by Event B. Piper Councilmember Chagnon, seconded by Mayor Madrid and unanimously* carried, that the above Rocha noted requests be granted. Comments COUNCIL UPDATES/DISCUSSION ITEMS CounclWpdates Counclimember/Dlrector Rocha inquired about the status of the project manager of the Monrovia Rocha Nursery. Since It was not an agendized item, there was no discussion regarding the Item. He Comments requested that It be placed on the next regular agenda. Councilmember/Director Chagnon suggested that Council work with the Park and Recreation Commission and asks if they would like to help set criteria and policy for memorials (trees) and Chagnon commemorative plaques in honor of residents, etc. She also mentioned the same kind of concept Comments for the Forest Interpretive Center, i.e. a memory wall. She stated that the Woman's Club has set aside money to go towards the Forest Interpretive Center. Councilmember/Director Rocha stated that there was a waiting list for the homes for Monrovia Rocha Nursery, that Linda Rocha, the Planning Secretary had been keeping such a list, but, that now there Comments doesn't seem to be one available. Interim City Manager Person advised that all names are to be given to Mile Rosedale, owner of Monrovia Nursery. Interim City Manager Person provided an update on the review of the Redevelopment Agency Int City Mgr Purchasing Authority and the review of Issuance of Redevelopment Bonds. Update on CRA Purchasing Auth a Issuance of CRA Bonds It was consensus of CouncilmembersBoardmembers to adjourn. Adjourn TIME Of ADJOURNMENT: 8:42 P.M. CITY CLERK NEXT RESOLUTION NO. 04-C39. (City) NEXT RESOLUTION NO. 04-1114. (Agency) • Indicates Stanford absent. 06/01/04 PAGE TWO CITY Of AZUSA MINUTES OF THE CITY COUNCIL, REDEVELOPMENT AGENCY, AND AZUSA PUBLIC FINANCING AUTHORITY SPECIAL MEETINGIWORKSHOP MONDAY, JUNE 14 2004 — 6:30 P.M. The City Council, Redevelopment Agency and Azusa Public Financing Authority of the City of Azusa met in Special session, at the above date and time at the Azusa Light and Water Conference Room located at 729 North Azusa Avenue, Azusa, California. Mayor/Chairperson Madrid called the meeting to order. ROLL CALL PRESENT: COUNCILMEMBERS/DIRECTORS: HARDISON. STANFORD, ROCHA, _, __.. .... ... CHAGNON, MADRID..__ ABSENT: COUNCILMEMBERS/DIRECTORS: NONE ALSO PRESENT: City Attorney Carvalho, Interim Qty Manager Person, Deputy City Manager Gutierrez, Director of Utilities Hsu, Chief of Police Davis, Captain Garcia, Director of Recreation and Family Services Jacobs, Community Development Director Bruckner, Director of Public Works Nakasone, Ubrary Director Tovar, Accountant Nguyen, Economic/Redevelopment Director Hennessey, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION None. CLOSED SESSION The City Council recessed to Closed Session to discuss the following: PUBLIC EMPLOYEE APPOINTMENT (Gov. Code Sec. 54957). Title: City Manager CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.61. Agency Negotiators: Mr. Robert Person and Ms. Julie Gutierrez Organizations/Employee: ACEA, APOA, APMA, AMMA, CAPP, IBEW, LABORERS, EXECUTIVE. The City Council recessed at 6:30 P.M. and reconvened at 8:04 P.M. City Attorney Carvalho advised that there was no reportable action taken In Oosed Session. Interim City Manager Person Introduced the 20DS Fiscal Year Operating Budget. He detailed the design of the budget as well as the attempt to meet Councils direction regarding Its contents, i.e. no taxes, no reserves, no loans from other funds, MAP implementation, and Results Based Budgeting Implementation. He noted that the only outstanding Issue Is that of the Crossing Guard Program and the question of funding it with process of a real estate transaction In the Utility Department for one year, and/or If the program will be funding entirely by the City or jointly with the Azusa Unified School District. Each Councllmember expressed their view on the subject. Discussion was held. Another issue that was brought up was the joint use of the parks. Call to Order Roll Call Also Present Pub Part None Cisd Sess Pub Empl Appt Conf w/Legal Counsel Labor Negotiations Recess Reconvened No Reports R. Person Intro Budget Interim City Manager Person advised that he would be meeting with Superintendent Rod Gaeta on R - Person the June 22n° and tentatively with the Azusa School Board on June 29*, and that these two Items, Comments Crossing Guard Program and Joint Use of Parks, would be placed on the agenda, If that meeting Is Mtg w/AUSD held. Discussion was held regarding the Tax Review Task Force and It's recommendations; Discussion Councilmembers expressed their view on the subject and City Attorney Carvalho clarified the Tax Review Task outcome of the recommendations Force Deputy City Manager Gutierrez presented and detailed Exhibit A of the Agenda Report which J" Gutierrez included the following: Departmental Statement of Expense. Statement of Revenues by Fund. Presentation of Statement of Interfund Transfers, General Fund - Financial Plan, Redevelopment Fund, Utility Funds, Budget detail Gas Tax Fund, Sewer Fund, Proposition A and C Funds and Five Year Project Reports. She - answered questions posed by Councllmembers. Discussion was held regarding the Highway 39 funds. Director of Public Works Nakasone advised that the Gas Tax and Highway 39 funds had been used as the kick off for the Pavement Management Plan; he explained the project and the area It includes. Councllmember Hardison stated that the three and one half million dollars for Highway 39 was to remain whole and generate revenue. Deputy City Manger Gutierrez advised that through her research for the budget she found that in 2001-2002 the money from Highway 39 was transferred to the Gas fund to begin the Pavement Management project. City Attorney Carvalho advised that an ordinance that will protect the Monrovia Nursery money will be brought to the next meeting and that is one way to ensure that funds for specific projects are protected; and/or they should be placed in separate accounts and separate financial Institutions. Mayor Madrid inquired about the Dr. Covington Fund and If It was still in existence. Deputy City Manager Gutierrez advised that staff will research further and find out how that money was transferred from the endowment to the gas tax Deputy City Manager Gutierrez then went on detailing the Sewer Waste Management fund and the Prop A&C funds, noting that the Transportation Division will now become a part of the Public Works Department. Discussion was held between Councilmembers and staff. Discussion was also had regarding Items over and above the budget that Is approved, Le. code enforcement expenditures, claims, litigations, City Attorney fees. Discussion re: Highway 39 Funds and Protection of Funds for specifk Projects. J. Gutierrez Comments Discussion Discussion was held regarding funds that will be realized from the sale of the real estate In the Utility Department and the possibility of donating It to the General Fund. It was consensus of Councllmembers to continue the budget deliberations to the meeting of Budget can't Monday, June 21, 2004. 6/21 PUBLIC HEARING -to receive and consider all evidence and reports relative to the City's schedule Pub Hrg of fees and charges for Its various services, for which users make a direct payment proportionate to Fees & Charges the services rendered._ Hrg open The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication of notice of said hearing published in the San Gabriel Valley Tribune on June 4, 2004. Moved by Mayor Pro -Tem Stanford, seconded by Councilmember Rocha and unanimously carded Con't to 6/21 to continue the Public Hearing to the City Council meeting of June 21, 2004. It was consensus of Councllmembers/Boardmembers to adjourn. Adjourn TIME OF ADJOURNMENT: 935 P.M. CITY CLERK/SECRETARY NEXT RESOLUTION NO. 04-C42. (City) NEXT RESOLUTION NO. 04-RI6. (Agency) NEXT RESOLUTION NO. 04 -Pt. (Authority) 06/14/04 PAGE TWO 4 AGENCY CONSENT ITEM TO: HONORABLE CHAIRMAN AND MEMBERS OF THE BOARD FROM: URIEL E. MACIAS, REDEVELOPMENT AGENCY TREASURER ,�4��yal-e,,.,,-,� DATE: JUNE 21, 2004 SUBJECT: CITY OF AZUSA REDEVELOPMENT AGENCY TREASURER'S STATEMENT OF CASH BALANCES FOR THE MONTH OF MAY 2004 It is recommended that the Board Members receive and file the Agency Treasurer's Statement of Cash Balances for the Azusa Redevelopment Agency for the month of May 2004. J herewith is the Agency Treasurer's Statement of Cash Balances for the Azusa nent Agency for the month of May 2004. Agency investments are made in with the Redevelopment Agency Investment Policy approved and adopted with No. 03-1136 dated October 6, 2003, and Government Code Section 53601. In May, Redevelopment Agency cash and investment balances increased by $787,763.88. Cash received during the month totaled $787,763.88. No disbursements or reimbursement payments to the City were made. The City advanced $61,189.88 to the Agency in May. The Redevelopment Agency is the issuer of several Merged Project Tax Allocation Bonds. Of the total cash and investments of $9,780,807.44, Wells Fargo Bank, the fiscal agent, held $1 ;573,574.19 on behalf of the Agency. These funds are restricted for payment of debt service on the bonds. The remaining $8,207,233.25 was available for Agency operating, debt service, and restricted expenses, and outstanding liabilities. FISCAL IMPACT The balance of cash and investments and projected revenues for the next six months are expected to be sufficient to meet cash disbursement requirements for at least the next six months. I Prepared by: Roseanna 1. lara, Sr. Acct. -Redevelopment UEM :Rlllcs I I CITY OF AZUSA REDEVELOPMENT AGENCY AGENCY TREASURER'S STATEMENT OF CASH AND INVESTMENT BALANCES MAY 2004 Beginning Cash Balance $8,993,043.56 (All Restricted and Unrestricted Accounts & Investments) Receipts (All Sources) Disbursements 787,763.88 Ending Cash Balance $9,780,807.44 (All Restricted and Unrestricted Accounts & Investments) UriE'Mar6as, Agency Treasurer CITY OF A7_IISA REDEVELOPMENT AGENCY TREASURY BOOK BALANCES - CASH AND INVESTMENTS MAY 2004 --------------------------- ----MaxiTnurn-------- ------------------- Deposits Interest Mkt Bank Accounts Allowed Amount Pledged Securities Maturity Rate Value CASH AND INVESTMENTS HELD BY AGENCY TREASURER Wells Fargo Bank Government Checking No limit $794,096.87 FDIC up to $100,000.00 Ongoing 0.000% $794,096.87 1$100,000 collaterized by 110% in govn't securities Securities -Federal Home Loan Note No Limit 3,000,000.00 Backed by faith & credit of Federal Home Loan Bank (FHLB) 3/26/08;2/27/05 4.200°/ 2,993,140.00 Local Agency Investment Fund (LAIF) $20,000,000.00 4,413,136.38 Backed by faith & credit of the State of California Ongoing 1.474% 4,416,466.65 SUBTOTAL CASH AND INVESTMENTS HELD BY AGENCY TREASURER: $8,207,233.25 $8,203,703.52 Interest Collections: $0.00 CASH AND INVESTMENTS HELD BY FISCAL AGENT WELLS FARGO BANKS, FISCAL AGENTS 1997 Merged Protect Tax Allocation Bonds 1997A Special Fund Wells Fargo Treasury Plus/MMkt No limit 17.57 N/A Ongoing 0.550% 17.58 1997A Reserve Account Wells Fargo Treasury Plus/MMkt No limit 13,383.57 N/A Ongoing 0.550% 481,031.95 Morgan Guaranty Trust Company No limit 467,642.50 Guaranteed Investment Agreement Ongoing 5.750% 467,642.50 1997 Merged Project Tax Allocation Bonds Subtotal: $481,043.64 $948,692.03 Interest Collections: $5.88 2003 Merged Project Tax Allocation Bonds 2003A Special Fund Cash No limit $0.00 FDIC up to $100,000.00 Ongoing 0.000% 0.00 1$100,000 collaterized by 110% in govn't securities 2003A Cost of Issuance Fund AIM Govt Portfolio No limit 3,296.54 Investments in direct obligations of the U.S. Treasury Ongoing 0.659% 3,296.54 2003A Escrow Fund, 1994 TAB's Cash No limit 0.02 FDIC up to $100,000.00 0.02 2003A Reserve Account AIM Gov't Portfolio AIG Matched Funding Corporation 2003 Merged Project Tax Allocation Bonds Subtotal: Interest Collections: SUBTOTAL CASH AND INVESTMENTS HELD BY FISCAL AGENT: Total -Azusa Redevelopment Agency Cash and Investments: CITY OF AZUSA REDEVELOPMENT AGENCY TREASURY BOOK BALANCES - CASH AND INVESTMENTS MAY 2004 ,$100,000 collaterized by 110% in govn't securities No limit 4,041.40 Investments in direct obligations of the U.S. Treasury No limit 1,085,192.59 Guaranteed Investment Agreement $1,092,530.55 $4.02 Total Interest Collections: $9.90 Source of Market Value Information: Wells Fargo Corporate Trust, Trustee Local Agency Investment Fund (LAIF) Wells Fargo Institutional Securities Tax Allocation Bond Data is based on Trustee -generated Statements: bond funds listed herein are restricted for payment of debt service and governed by $1,573,574.19 $9,780,807.44 Ongoing 0.657% 4,041.40 07/29/23 4.780% 1,085,192.59 $1,092,530.55 $2,041,222.58 $10,244,926.10 _- 1 WARRANT REGISTER NO. 21 FISCAL YEAR 2003-04 WARRANTS DATED 05/16/04 THROUGH 05/22/04 RESOLUTION NO. FOR BOARD OF DIRECTORS' MEETING OF 06-21-04 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF REDEVELOPMENT AGENCY FUNDS THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA DOES RESOLVE. AS FOLLOWS: SECTION 1. That the following claims and demands have been audited as required bylaw and that the same are hereby allowed in the amounts and ordered paid out of the Redevelopment Agency Funds as hereinafter set forth: I 80 -110 -REDEVELOPMENT ADMINISTRATION FUND $1.524.51 80 -125 -CBD CAPITAL. PROJECTS FUND i 80 -135 -WED CAPITAL PROJECTS FUND 80-185-RANCI I CEN rER CAPITAL PROJECTS FUND ! 81 -155 -TAX INCREMENT SET-ASIDE FUND i 82 -125 -CBD DEBT SERVICE FUND 82.135 -WED DEBT SERVICE FUND 82-185-RANCI I CENTER DEBT SERVICE FUND TOTAL. ALL. FUNDS: $1.529.51 SECTION 2. That the Secretary shall certify to the adoption of this resolution and shall deliver a certified copy thereof to the Agency Treasurer and shall retain a certified copy thereof in his own records. I ADOPTED AND APPROVED THIS DAY OF I a Chairman I H L• REBY CERTI FY that the foregoing resol ution was du ly adopted by the Redevelopment Agency of the City of Azusa at a regular meeting thereof, held on the _ day of 2004. AYES: DIRECTORS: NOES: DIRECTORS: ABSTAIN: DIRECTORS: ABSENT: DIRECTORS: i I Secretary I -M Paqe By aitit Nc Jci of N 17, 20049000 55 FM -06/17/04 6sa ROSE /------1e7. Q JIr locL BI-D�DIiB--j�:i316322 #J3387---QI4001.34>xq�xt id: QIILTR02 SELFI:.T Fm Oates: 80-62 ; GL Pasting Dates: 070103-063004 ; Check Issue Dates: 051604-052204 V00353 PUBLIC EFPLOSEES x000000000-2728 V00388 VERIO14 (GIE) 8010310000-6935 lCi ITQ7 GRAND Y19 'J.1 P • Irr :1 1 1111 TOTAL 05043 23282 St Disc. Pmt. •r 0.00 504365 V02686 BOISE CA90)DE OF 8010110000-6530 V02686 BOISE G%9CAM OF 8010110000-6530 482355 V02686 BOISE CAMBIE OF 8010110000-6530 482355 V02686 BOISE CA9MM OF 8010110000-6530 482355 V02686 BOISE CA9CPM OF 6010110000-6530 482355 V02686 BOISE CASDIM OF 6010310000-6530 482355 V02666 BOISE CASMM OF 8010110000-6530 482355 V02686 BOISE CASCO OF 8010110000-6530 482355 V02686 BOISE C45CPM OF 8010310000-6530 908536 V02686 BOISE CMMM OF 8010310000-6530 908536 V02686 BOISE CAS= OF 8010110000-6530 908536 V02686 BOISE CPQ OF 8010n0000-6530 908536 V02686 BOISE OPSE OF 80=0000-6530 908536 V02686 BOISE CA9ALE OF 8010110000-6530 908536 V02686 BOISE CA',AM OF 8010310000-6530 908536 V00353 PUBLIC EFPLOSEES x000000000-2728 V00388 VERIO14 (GIE) 8010310000-6935 lCi ITQ7 GRAND Y19 'J.1 P • Irr :1 1 1111 TOTAL 05043 23282 St Disc. Pmt. •r 0.00 •r 0.00 •) 0.00 D 0.00 •r 0-00 -r 0.00 •r 0.00 •r 0.00 •r 0.00 •r 1 0 •r 1 11 D 1 11 •r 0.01 -r 0.01 •r 0.0# Dist. Pmt. 39.55 81.19 166.06 1.65 20.98 8.31 35.94 6.65 1.97 2.02 0.76 3.98 18.07 1.68 0.00 400.65 400.65 r Y 7 I• 1• 7 I• •1 1 11Elm= IEID Pai : 1,087.25 Total: 1,087.25 626-1975078 PD 0.00 33.61 23282 INVOICE DA FD 0.00 0.00 33.61 33.61 8.00 1 11 11 : 1 0.00 1,529.51 1,529.51 I zi f IP 0 _r_ $ is AZUSA" PUBLIC HEARING TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DAVE NGUYEN, ACTING ASSOCIATE FINANCE DIRECTOR VIA: ROBERT PERSON, INTERIM CITY MANAGER /ayP DATE: JUNE 21,2004 SUBJECT: FEES AND CHARGES SCHEDULE RECOMMENDATION It is recommended that the City Council: 1. Approve the attached fees and charges schedule to be effective starting July 1, 2004. BACKGROUND Except where prohibited by contractual arrangements, the attached fee schedule includes a 1.75% increase in the consumer price index. Exhibits 5 and 11, pertaining to the fees and charges of the recreation department, were omitted from this presentation. They were previously approved by this Council on May 17,2004. FISCAL IMPACT Where applicable, the fees and charges schedule will reflect the 1.75% increase in the consumer price index. • (//` -/ 4,1(:)/i)/ n CSC City of Azusa Schedule of Fees and Charges (Fund 101-Developer Only) 2003-2004 Exhibit 1 Approved Approved Area Department/Description 2002-2003 2003-2004 Item Fee/Unit Fee/Unit COMMUNITY DEVELOPMENT/COMMUNITY IMPROVEMENT Building and Safety The City of Azusa uses the Uniform Building Code (UBC) rate schedule and the most recent Building Standards Magazine's S-1 Building Valuation Data. Building Inspection (25% Discount for Azusa - based Non Profit Organizations.) Permit issuance Fee-(Paid only once with Combination Permit) Building Permit Fee- Based on Valuation * * Building Plan Check Fee-85% of Permit Fee-$15 minimum Electric Permit Fee- Based on Construction Project * * Electric Plan Check Fee-80% of Permit Fee-$15 minimum * * Plumbing Permit Fee- Based on Construction Project * * Plumbing Plan Check Fee-80% of Permit Fee-$15 minimum * * Mechanical Permit Fee- Based on Construction Project Mechanical Plan Check Fee-80% of Permit Fee-$15 minimum * 1 * •Energy Plan Check Fee- 10% of Building Permit Fee * *_ 'Trailer Coach Swimming Pool Permit Fee- Based on Valuation * * 'Swimming Pool Plan Check Fee-80% of Permit Fee * * — -- S-2 Planning and Engineering _ S-3 {Construction Fees- 10% of Improvement Cost * * 'Sidewalk- 10%of Improvement Cost * "_ * See UBC rate schedule and Building Standards Magazine's Building Valuation Data. Page 1 of 1 City of Azusa Schedule of Fees and Charges-Developer Only Exhibit 2 ' PLANNING AND ENGINEERING Approved Approved Proposed Area rt Department/Description 2002-2003 2003-2004 2004-2005 Item Fee/Unit Fee/Unit Fee/Unit S-001 Counter Site Plan Review $35 $50 $50 S-002 .III Minor Precise Plan of Design(over the counter) $196 $305 $310 S-003 In Staff Level Precise Plan of Design $1,165 $1,210 $1,232 • Reduced to$350.00 for modifications to existing structures . S-004 •Major Precise Plan of Design $3,670 $5,990 $6,095 If filed with a CUP or Variance,discount by 50% $1,835 $2,995 $3,047 MillIf filed with a Zone Change or GPA,discount by 30% $2,569 $4,193 _ $4,266 S-005 Conditional Use Permit j Major CUP $3,370 $3,505 $3,567 1 Minor CUP $845 $880 $895 S-006 CUP Modifications Modifications to Major CUP $1,125 $1,535 $1,562 Modifications to Minor CUP _ $280 $385 $391 S-007 Minor Deviation $183 $340 $346 S-008 •Minor Variance $357 $625 $636 S-009 Variance $3,070 $3,615 $3,678 $850.00 when Single Family Structure is involved _ S-010 Zone Change $3,660 $4,890 $4,976 •, S-011 Zone Change W/GPA $1,910 I $2,605 $2,651 7 In addition to the GPA fee S-012 Development Agreement $7,000 $7,870 $8,008 Deposit for charges at fully allocated hourly rates.All costs recovered. I S-013 1 General Plan Amendment $10,000 $10,000 $10,175 Deposit for charges at fully allocated hourly rates.All costs recovered. S-014 Specific Plan $7,000 $8,000 $8,140 I Deposit for charges at fully allocated hourly rates.All costs recovered. S-015 Specific Plan Amendment $2,540 $3,860 $3,928 • S-016 Tentative Parcel Map $1,385 $1,640 _ $1,669 1 S-017 ,Tentative Tract Map $1,935 $2,500 _ $2,544 E 5-20 lots $1,935 $2,500 $2,544 ■ 20-50 lots $2,485 $3,050 $3,103 50-100 lots $3,730 $4,295 $4,370 II 100+lots $4,975 $5,540 $5,637 S-018 Reversion to Acreage _ $845 $1,130 $1,150_ S-019 Lot Merger $316 $425 $432 S-020 •Environmental Categorical Exemption Rev. $70 $90 -_ $92 S-021 1 Environmental Initial Stud $660 $875 $8901 S-022 Environmental Negative Declaration Rev. $95 $125 $127 S-023 Environmental Impact Report Review $4,000 $4,000 $4,070 I Deposit for char•es at fully allocated hourly rates.All costs recovered. _ U S-024 •Mitigation Monitorin. -CEQA Monitoring $245 $245 $249 Plus$85 hourly rate when applicable Page 1 of 4 City of Azusa Schedule of Fees and Charges-Developer Only Exhibit 2 PLANNING AND ENGINEERING Approved Approved Proposed Area Department/Description 2002-2003 2003-2004 2004-2005 Item Fee/Unit Fee/Unit Fee/Unit S-025 Annexation $5,000 _ $6,000 $6,10.5 Deposit for charges at fully allocated hourly rates.All costs recovered. S-026 Condominium Conversion Review $3,233 $4,335 $4,411 S-027 Minor Sign Review $35 $50 $51 S-028 Major Sign Review $290 $405 $412 S-029 Zoning Compliance Review $150 _ $200 $204 Residential reduced to$65 per application S-030 Temporary Occupancy Review $265 $355 $361 S-031 Temporary Use Permit $265 $395 $402 25%discount for Azusa based non-profit organizations S-032 Continuance Processing $356 $460 $468 S-033 Staff Time Extension Review $235 $310 $315 S-034 Commission Time Extension Review $356 $460 $468 S-035 Appeal To Planning Commission $300 $310 $315 S-036 Appeal To City Council $500 $520 $529 S-037 Certificate of Compliance $572 $785 $799 S-038 Street Name Processing W/O Map $610 $775 $789 S-039 Street Re-Name Processing_ $1,076 $1,320 $1,343 S-040 Building Address Processing W/O Map $196 $270 $275 S-041 Building Re-Address Processing $286 $380 $387 S-042 General Plan Maintenance Variable Variable 10%permit surcharge to recover 50%of these costs _ S-043 Building Plan Check/Inspection Various Fees Various Fees No change, 1997 ICBG Uniform Building Code Tables S-044 Special Building Inspection $165 $180 $183 S-047 Public/Private Improvement Plan Check Variable Variable 2 1/2%of estimated construction costs S-048 Public/Private Improvement Inspection Variable Variable 2 1/2%of estimated construction costs S-049 i Final Parcel Maps: $1,225 $1,250 $1,272 City Fee 550,County Fee 700 S-050 Final Maps:Map Analysis for Tracts: 1 -5 Lots City Fee 705,County Fee 710 $1,340 $1,415 $1,440 6-10 Lots City Fee 705,County Fee 915 $1,545 $1,620 $1,648 11 -25 Lots City Fee 705,County Fee 1350 $1,980 $2,055 $2,091 26-50 Lots City Fee 705,County Fee 2200 $2,830 $2,905 $2,956 51 -1—Lots City Fee 705,County Fee 3300 $3,930 $4,005 i $4,075 I 101 -150 Lots City Fee 705,County Fee 5000 $5,630 $5,705 $5,805 Page 2 of 4 City of Azusa _ Schedule of Fees and Charges-Developer Only Exhibit 2 PLANNING AND ENGINEERING _ Approved Approved Proposed Area Department/Description 2002-2003 2003-2004—12004-2005 Item • Fee/Unit Fee/Unit Fee/Unit 151 or more Lots _M City Fee 705,County Fee 6600 $7,230 — $7,305 $7,433 U S-051 1 Easement Checking for Track Maps ' $475 $475 _ $483 City Fee 265,County 210 MIME Easement Checking for Parcel Maps $440 $440 $448 City Fee 265,County 175 I S-052 Monument Inspection each _ $280 $280 $285 City Fee 155,County 125 S-053 Bond Processing $125 $125 - $127_ City Fee 50,County 75 S-054 •Tax Clearance Processin•: - _- 5 r histo (•rovided b Count ) $675 $675 $687 Cit Fee 50,Count 625 S-055 Lot Line Adjustment $775 $890 $906 S-056 Street/ROW Abandonment Proc. $1,065 $1,105 $1,124 S-057 , Sidewalk/Curb/Gutter: ' Up to 75 LF $150 $155 $158 Addl 75 LF, no deEosit $50 _$50 7 $51 Drivewa Approach/Street Cut: U Up to 100 S.F. $150 $155 $158 • Addl 100 S F, no deposit $50 $50 $51 S-058 ! _ Obstruction Permit $50 $55 $56 S-059 Transportation Permits(oversized and/or overweight trucks): Sin•le Trip/Rider Various Various Fee set by state Annual Permit Various Various Fee set by state I S-060 House Moving Permit —1 $180 $195_ I $198 _Engineering Standard Drawing $17 S-061 Sewer Saddle $80 $205 $209 S-062 •Blueprint/Map Copy Service $12 $15 — $15 S-063 Real Propert Records Report Condominium/Townhouses $20 $25 $25 Vacant/Unimproved Land $100 $120 $122 fi Single Family Dwellings _ $100 $120 $122 Multi-Family Dwelling-per parcel -_ $100 $120 $122 ' Per Unit+$8.00 _ $100 $120 $122 1 Commercial Properties $100 $120 $122 S-064 II Residential Rental Housing Registration and Inspection: Per.arcel _ $40 $45 E _ $46 First unit,$7 each addl unit Per Unit+$8.00 _$40 $45 _ $46 First unit,$7 each addl unit _ Condominium(per unit) $40 $45 $46 First unit,$7 each addl unit I S-065 Lien Release $45 $55 $56 S-066 Admin.Hearing Appeal $60 $170 $173 1 City fee 35,Court 25 Page 3 of 4 City of Azusa Schedule of Fees and Charges-Developer Only _4 4 Exhibit 2 PLANNING AND ENGINEERING Approved Approved Proposed Area fi Department/Description 2002-2003 2003-2004 2004-2005 Item j Fee/Unit Fee/Unit Fee/Unit Project Plans/Specifications-Plus$10 if mailed $38 $39 $40 S-3.1 Block Wall Permit _ _Actual cost as determined Verification of Conditions: County $140 $145 $148 City 1 $120 $125 _ $127 Agreement and/or Improvement Security,each $160 $165-1 $168 Extension Time for Improvement Agreement,each $215 $225 $229 Fourth Submittal Originals/Prints $300 $310 $315 Sixth Submittal or Originals/Prints $1,050 $1,090 $1,109 Eighth and each subsequent submittal of originals/prints - $1,250 $1,300 $1,322 Minor Land Divisions: Lot Split - - t $443 $460 $468 I Recording Fee: First Sheet $6 j $6 $6 Additional sheets,each $2 $2 $2 JLDMA Surcharge(County maps only): _ Tract Map _ _ $300 $310 _ $315' Parcel Map _ - _ $100 $105 $107 Overtime: Tract Map $1,000 $1,040 $1,058 Parcel Map $700 $725 $738 S-6.1 Occupancy Inspection Fee-other than R and M for Buildings See S-1 S-6.3 Staff Rates: Professional Staff-per hour i $81 $85 $87 Inspection Staff-per hour $59 - $65 $66 S-6.5 .Code Compliance Fee $27 $30 $31 S-7 - Landscape Design Standards(Over the Counter Sales) $3 $5 1 $5 5-11 Postage Actual cost Public Hearing-Notice Publication $52 $55 $56 Variance/Precise Plan or CUP. _ $1,934 $2,010 $2,046 Temporar ry Use Permit _ $144 $150 $152 Precise Plan&CUP+Variance _ $2,635 $2,740 $2,788 S-15 (Preliminary Plan Review $193 $200 $203 S-18 .City-provided Tree Planting-One 15 gallon Tree $81 $85 $87 City-provided Tree Planting-One 24"Box Tree $140 - $145 $148 Page 4 of 4 City of Azusa Schedule of Fees and Charges Developer Only _ Exhibit 3 BUILDING AND SAFETY Approved Approved Proposed Department/Description 2002-2003 2003-2004 2004-2005 Fee/Unit Fee/Unit Fee/Unit Grading Plan Check Fee Variable Variable Variable 50%of Grading Permit Fee Grading Inspection _ Variable Variable Variable Fee is 1 1/2%of estimated construction costs Grading Permit Fee- Based on Cubic Yards $107 $110 $112 Permit Automation Fee $17 $20 $20 Permit Fee for Changes to Original Permit: _ $1 to$20,000 $65 $70 $71 #20,002 to$50,000 $65 $70 $71 $50,002 to$75,000 $91 $95 $96 $75,001 to$100,000 $140 $145 i $148 $100,001 to$200,000 $183 $190 $193 $200,000 to$500,000 $236 $245 $249 $500,001 and up $290 $300 $306 Energy Plan Check Fee- 10%of Building Permit Fee _ $30 $30 $31 Special Site Inspection $50 $55 $56 Residential-Minimum 2 hour $103 $110 $112 Residential(non-habitable space)-Minimum 2 hours $99 $105 $107 Commercial-Minimum 2 hours $103 $110 } $112 Occupancy Inspection Fee: 0-1 to 15,000 sq.ft.- 1/2 hour of technical staff time $26 $30 $31 15,000 sq.ft. on- 1 hour of technical staff time $51 $55 $56 Trailer Coach $103 $110 $112 Swimming Pool Permit Fee-Based on Valuation _ $67 $70 $71 _ Swimming Pool Plan Check Fee-80%of Permit Fee _ $50 $55 { $56 Reinspection Fee-Minimum 1 hour _ $59 $60 $61 Emergency Inspection Fee-Minimum 1 hours $87 $90 $92 Room Addition Plan Check Fee-Minimum 2 hours $108 $115 $117 Pre-Plan Check Submittal-Minimum 2 hours $108 $115 $117 Deputy Inspection Registration Fee-Deputy _ $28 $30 _j $31 Bonds for Sign(s)-Refundable $161 $165 j $168 Trash Enclosure-$10 for additional enclosure $44 $45 $45 Rehabilitation Permit Fee _ $243 $255 $260 Demolition Permit Fee- Minimum 1 hour $60 $65 $66 Hearing Officer Actual Cost Actual Cost Actual Cost Optical Records System- Per Permit $6 $10 $10 Relocation of Buildings: 0 to 2,000 sq.ft. $249 $260 $264 2,001 to 5,000 sq.ft. _ $465 $485 $494 5,001 sq.ft. and up $676 $700 $713 Plan Checking Fee: _ Staff rates assessed against deposit. Executive Staff-per hour $92 $100 $101 Professional Staff-per hour _ $56 $60 ! $61 Technical Staff(Plan Checker/Inspector)-per hour $64 $70 $72 Page 1 of 2 City of Azusa Schedule of Fees and Charges Developer Only Exhibit 3 BUILDING AND SAFETY Approved Approved Proposed Department/Description - 2002-2003 2003-2004 2004-2005 - Fee/Unit Fee/Unit Fee/Unit On-site Improvement Inspections: $2,000 deposit required for parking lot paving and miscellaneous testing _ Professional Staff-per hour $56 $60 $61 Rates applied against deposit Technical Staff -per hour _ $51 $55 $56 Rates applied against deposit - Fire Safety-Fee per Hour: _ Fire Plan Check i $82 $85 $87 Fire Alarm System $82 $85 $87 Fire Extinguisher Service_ $82 $85 $87 Flammable Storage $82 $85 $87 Hood System $82 $85 $87 Spray Booths _ $82 $85 $87 Subdivision Plan Checking $82 $85 $87 Fire Permit Fees Occupancy Inspection-per hour _ $82 i $85 j $87 Christmas Tree Lot Inspection-per hour _ $82 $85 $87 Circus/Carnival Inspection- Minimum 2 hours $164 $170 $173 Flammable Liquid Tank Site Inspection- Minimum 3 hours $246 $255 _$259 Liquid Petroleum Gasses-per hour $82 $85 $87 Magnesium Working-Minimum 2 hours _ $164 $170 $173 Motor Vehicle Repair Garages-per hour $82 $85 $87 Oxygen System Installation-Minimum 2 hours $164 $170 $173 Storage/Handling Flammable Liquids-Minimum 2 hours $164 $170 - $173 Underground Tank Installation-Minimum 4 hours $328 $340 $346 Underground Tank Removal-Minimum 3 hours $246 $255 $259 Fireworks Stands- Minimum '/hour $43 $43** $44 Metal Foundry-Minimum 2 hours j $164 $170 $173 Places of Assembly- Minimum 2 hours $164 _ $170 $173 Pyrotechnical Special Effects-per hour $82 $85 i $87 Public Rifle/Gun Ranges-Minimum 2 hours $164 $170 1 $173 Tire Storage Areas in Excess of 1,000 cu.ft. -per hour $82 $85 1 $87 Automobile Dismantling/Storage Yards-Minimum 2 hours $164 _ $170 $173 Commercial Woodworking Facilities with Dust Collection _ Systems Greater than 25 gallons- Minimum 2 hours $164 _ $170 _ $173 Educational/Daycare Centers-Minimum 3 hours $246 $255 $259 Miscellaneous Fire Fees-per hour Residential Inspection per Sec. 13146.2 of H&S Code $82 _ $85 j $87 Engine Company Standby $82 $85 $87 Hazardous Materials Response $82 $85 $87 _ Special Inspections $82 $85 $87 Weed Abatement(Processing&Referral) $82 $85 $87 Rate adjusted by City Council Page 2 of 2 City of Azusa - Schedule of Fees and Charges Exhibit 3A _ ADULT BUSINESSES Area Department/Description Proposed Item 2004-2005 Fee/Unit Business Licenses 1. Adult-oriented business license See business license 2. Adult Business License Application Fee _ $150 _ 3. Initial Business License Fee See business license 4. 'Annual Renewal Fee $30 5. Adult Business License Appeal Fee $2,000 _ 6. Live Entertainer License Actual time spent at hourly rate of 'involved City Staff, charged agains $2,500 initial deposit 7. Figure model License _ Actual time spent at hourly rate of involved City Staff, charged agains' $2,500 initial deposit 8. Live Entertainer or Figure Model License Renewal Actual time spent at hourly rate of involved City Staff, charged agains' $2,500 initial deposit Planning_ I 1. Interim Adult Use Planning Permit Actual time spent at hourly rate of involved City Staff, charged agains $5,000 initial deposit 2. 'Final Adult Use Planning Permit Actual time spent at hourly rate of involved City Staff, charged agains $5,000 initial deposit 3. Extension of Amortization Actual time spent at hourly rate of involved City Staff, charged agains' $5,000 initial deposit City of Azusa Schedule of Fees and Charges • _ Exhibit 4 POLICE Approved Approved Proposed Service Department/Description 2002-2003 2003-2004 2004-2005 Area Fee/Unit Fee/Unit - Fee/Unit S-067 Noise Disturbance Response Variable Variable Variable Full cost recover after 2nd response • S-068 jAlarm registration $25 $25 _ $25 Renewal $16 $16 $16 False Alarm Response-Registered alarm Variable Variable Variable 1st free,50,250,500 thereafter I False Alarm Response-Unregistered alarm _ Variable Variable Variable 1 1st free,50,250,500 incrementally S-069 DUI Accident Response Investigation $1,000 $1,000 $1,000 S-070 _Equipment Citation Verification(Azusa PD) $0 $0 $0 Equipment Citation Verification(Citation by other PD) $11 $11 I $11 S-071 Vehicle Verification(Azusa PD) $25 $30 $30 Vehicle Verification(Citation by Other PD) $25 $30 $30 S-072 i Public Safety at Special Events: • Office-per hour I $81 $95 $95 Reserve Officer $27 $30 $30 S-073 j Entertainment Permit-Temporary $180 $215 $215 Entertainment Permit-Regular j $180 $215 $215 Entertainment Permit-Renewal $180 + $215 $215 S-074 Dance Permit-One Time $30 $35 $35 Dance Permit-Annual _ $30 j $35 $35 I Pawn Shop Permit $30 $35 $35 8-075 1Vehicle Impound Fees $50 $60 $60 1 S-076 Repossessed Vehicle Release $10 $11 $11 S-077 Police Records Check/Clear Letter $14 $20 $20 S-078 Immigration Letters _ $14 $20 _ $20 S-079 Public Safety Application Background Check $20 $25 $25 S-081 Police Photo Reproduction-plus cost of photos $40 $50 $50 Plus cost of Photos S-082 Video/Audio Tape Reproduction $55 $70 - $70 S-083 Police Report Copy Variable Variable Variabl .50 first page+.15 each additional page No charge if report is 4 pages or less. Regulated Fee S-084 Special Computer Search-per hour !i $55 $70 I $70 — P S-085 Civil Subpoena Processing Variable Variable Variable No change to current fee of$20 plus reproduction costs and$150/day deposit+travel. Regulated Fee S-086 Duces Tecum Subpoena Processing Variable _ Variable Variable Fees are set by State law i__ S-087 lAnimal Regulation,as ser per Ordinance: • Program under review for cost savings 1 Dog License-Regular-1 year license $36 $40 $40 Page 1 of 2 1 City of Azusa Schedule of Fees and Charges _ • Exhibit 4 . POLICE POLICE Approved Approved Proposed Service _ Department/Description 2002-2003 2003-2004 2004-2005 Area_ j Fee/Unit Fee/Unit Fee/Unit Dog License-3 year license 1 $109 ] $120 L $120 Dog License-Neutered-1 year license $16 j $20 $20 ' Dog License-Neutered-3 year license $47 l $60 $60 Senior/Low Income-1 Dog License Free - Free Free Lifetime with Implanted Microchip $156 $155 $155 Duplicate $10 $10 _ $10 I Late Payment Processing Fee-50%of License Fee Voluntary Cat Licenses 3-year License _ $31 $31 $31 Lifetime with Implanted Microchip $52 $52 $52 S-19 Business Inspection: I Carnival Worker License $28 $30 $30 S-20 • Vehicle Code Enforcement Per Court 1 Per Court Per Court S-21 Parking Enforcement Per Court Per Court Per Court S-22 General Code Enforcement Actual Cost Actual Cost Actual Cost IDUllmpound $178 $178 $178 Impound and Collision Tow Service-per hour Minimum 1 hour I $99 $101 $101 Storage Fees-Per Day Automobiles and Light Trucks $21 $23 $23 NM Trucks over 1 Ton $26 $26 $26 Semi-Truck and Trailer $26 $26 $26 Motorcycle _ j $10 $10 $10 L S-25 •Accident Report Investigation. Fee set by State Law. $17 $17 $17 S-27 Alarm Monitoring Service Actual cost Actual cost Actual cost S-28 Bicycle Licensing $2 _ _ $2** $2** Jail $86 $90 $90 S-32.1 Court Order Custody Reimbursement Fee per 24-hour period $86 $90 $90 MEI or fraction thereof 1 •Incident Report _ $17 $20 $20 S-32.4 ; Paramedic Service Actual Cost Actual Cost Actual Cost S-32.5 Weed Abatement Inspection(Processing&Referring) $248 $260 $260 I Traffic Collision Report — Injury _ ! $20 _ Traffic Collision Report — Noninjury _ $10 - ■Comm Srvc Officer Special Event Fees per Hour _ _ $40 Police Aide Special Event Fees per �Hour $12 ** Rate adjusted by City Council _ Page 2 of 2 City of Azusa j • _ Schedule of Fees and Charges • Exhibit 6 LIBRARY Approved Approved Proposed Service 2002-2003 2003-2004 2004-2005 Area Department/Description h Fee/Unit Fee/Unit Fee/Unit S-097 Inter-Library Loan Processing L___ $1.50 $1.50 $1.50 Plus Postage — S-098 Book Reservation Per Item $1 $1 $0.50 S-099 Lost Library Card Processing N $5 $5 $5 S-100 Processing Overdue Material: Per Item per day-Adult $0.20 $0.20 $0.20 Per Item per day-Child $0.10 $0.10 $0.10 S-101 Lost/Damage Library Material Processing $10 $10 $10 S-102 Passport Application $15 $30 $30 Rate set by Fed. Govt. S-103 Video Cassette Rental per Item (for two days) $1.50 $1.50 $1.50 S-104 A Rental of Library Auditorium For Profit-during business hours-per hour-minimum 3 hour Variable Variable Variable Whatever the market will bear _ • For Profit-outside business house-per hour-minimum 3 hoi. Variable Variable Variable Whatever the market will bear Non-Profit Organizations-per hour-minimum 3 hours(outsid Variable Variable Variable Whatever the market will bear • _-during business hours - Variable — Variable Variable Whatever the market will bear -outside business hours Variable _ Variable Variable Whatever the market will bear Resident Non-profit&Government(at 3 hour minimum) Variable Variable Variable Whatever the market will bear Library Cards $0 $0 $0 Personal Computer Usage-per hour $0 $0 $0 — — S-52 Filing Special Materials per Item Request $0 $0 $0 S-53 _ Photocopy Charges per Page Variable Variable Variable Rate set by concessionaire _ Page 1 of 1 City of Azusa Schedule of Fees and Charges Exhibit 7 Utilities _ Approved Approved _ Proposed Area Department/Description J 2002-2003 2003-2004 2004-2005 Item Fee/Unit Fee/Unit Fee/Unit Utility Services S-105 New Utility Account Setup Connect Fee-Apt. Owners - - - Connect Fee-All Others - - - Turn On $27 $35 $36 V� Meter Read Only $21 $30 I $31 S-106 Utility Delinquent Turn Off/On 7 am-5pm $30 $30 $31 5pm-12am $100 $100 $102 12am-7am $175 $175 $178 1 Late Payment Penalty: $7.50 or 5% of total outstanding balance, whichever is greater S-107 Theft of Water/Light Investigation $250 l $195 - $198 Damages and estimated usage will also be billed - -1- i S-108 Water Pressure Test $50 $50 $51 1st test free S-109 Water Meter Test Actual Cost Actual Cost Charge fully allocated hourly rate S-110 Water Quality Test $90 $90 $92 Plus lab costs 1 ; S-111 Row Test $205 $300 — $305 S-112 ! Temporary Meter Rental Services Variable Variable Variable $100 per meter plus $1,000 deposit S-113 New Water Meter Installation $185 $185 $188 plus material costs S-114 New Water Service Installation 3/4"- 1" $2,100 $2,100 $2,137 Deposit 2" - $2,500 $2,500 $2,544 Deposit 3" $5,600 $5,600 $5,698 --- Deposit -- _ - --- 4" $6,100 $6,100 _ $6,207 _- Deposit 6" $7,700 $7,700 $7,835 Deposit S-115 New Backflow Device Inspection Review $250 $300 $305 I j I i Page 1 of 3 City of Azusa 1 • Schedule of Fees and Charges •_ ! Exhibit 7 1 Utilities Approved Approved Proposed Area Department/Description 2002-2003 2003-2004 2004-2005 Item Ti Fee/Unit Fee/Unit Fee/Unit Utility Services J S-116 lAnnual Backflow Device Inspection Review $80 ! $100 $102 S-117 Water Service Various Various Various No change to various rates based on service size and usage S-118 Sewer Blockage Check $300 $300 $305 Minimum charge plus fully allocated hourly rates _ No charge, if City fault. S-119 Sewer Dye Test _ $170 $170 $173 I _ S-120 1 Emergency Sewage Spill Response Actual Actual Actual Fully allocated hourly rate for all responding personnel S-121 Wastewater Service - j City to perform study to determine recovery of system replacement costs. 1 S-122 Electric Meter Test First test in six months - - Second test in six months _ - - Residential $150 $150 $153 _ Commercial _ $285 $285 _ $290 Industrial $420 $420 $427 S-123 Total Electrical Service Re-Install $340 $340 $346 Plus materials - - _ S-124 Additional Electric Span Install $340 $340 $346 Plus materials S-125 Temporary Electric Installation — 1 Overhead <100 ft - Underground <50 ft All $340 _ $340 _ $346 Plus material S-126 Temp Single Phase Transformer Installation $1,600 $1,600 $1,628 Minimum plus material costs _ 1 J _ S-127 Temp Three Phase Transformer Installation $3,500 $3,500 $3,561 Minimum plus material costs S-128 j Electric Line Extension/Upgrade Actual Actual Actual Fully allocated hourly rates S-129 Electric Services Various Various I Various Page 2 of 3 City of Azusa Schedule of Fees and Charges Exhibit 7 Utilities Approved Approved Proposed Area Department/Description 2002-2003 2003-2004 2004-2005 Item Fee/Unit Fee/Unit Fee/Unit Utility Services I Various rates depending on type of services and usage, time of year and time of day. S-130 j Banner Installation $380 , $380 $387 S-131 After Hours Standby/Call Out _ Actual - Actual Actual Full allocated hourly rates with a two hour minimum. , Water System Development Fees:** 4- , Residential: Single family residential = $8,052.80/acre, $1,342.13/dwelling unit $8193.72/$1365.62 Multi-family residential = $13,754.43/acre, $859.65/dwelling unit $13995.13/$874.69 Commercial/Industrial: Commercial = $6,171.86/acre, $0.62/sf $6279.87/$.63 Industrial = $6,642.10/acre, $0.26/sf $6758.34/$.26 Park/School: _ School = $5,202.00/acre, $5,202.00/acre ---, $5,293.04 Park= $2,380.57/acre, $2,380.57/acre $2,422.23 Water System Annexationt Fees:** --- Residential: , Single family residential = $3,508.78/acre, $584.80/dwelling unit $3570.18/$595.03 Multi-family residential = $5,993.10/acre, $374.57/dwelling unit $6097.98/$381.12 Commercial/Industrial: Commercial = $2,689.21/acre, $0.26/sf .$2736.27/$.26 _ Industrial = $2,894.11/acre, $0.11/sf $2944.76/$.11 Park/School: --- $1,037.27/acre $1055.42/$1055.42 School = $1,037.27/acre, Park= $2,266.62/acre, $2,266.62/acre _ _ $2305.15/$2305.15 ** Adopted by City Council on 8/4/03 H , Page 3 of 3 City of Azusa Schedule of Fees and Charges _ Exhibit 8 BUSINESS LICENSES Approved Approved Proposed Service _ 1 2002-2003 2003-2004 2004-2005 Area Department/Description Area Area Fee/Unit S-133 Application Fee- New Business Outside Contractor $53 1 $60 $61 Reinstate Outside Contractor _ _ $43 $60 $61 Rental Business - $53 $60 $61 All Others $113 $125 $127 S-134 Home Occupation Permit $75 $56 $57 S-135 , New Taxi/Tow Truck Permit $411 _ $500 $509 S-136 Massage Parlor Technician Permit $145 $165 $168 S-137 Application Fee-Renewal $23 $30 $30 S-138 , Business License Duplicates _ $10 $10 $11 S-139 I Printouts of Business License Lists $10 $10 $10 S-140 •Solicitor Permit-All _ 1st Solicitation $42 $45 $46 • Each Additional Permit $28 $30 , $31 S-141 U Yard Sale Permit $15 $20** $20 Yard Sale Permit Field Issue I $20 $25** $25 ■ S-142 Bingo Permit $140 $170 $172 1 S-143 Fireworks Stand Permit $235 $235** $239 1 Processing Exempt Solicitors -_ - Field Collection Fee on Delinquent Accounts-plus penalties - $46 $50 j I $51 S-95.1 Recovery&Storage of Abandoned Shopping Carts - $6 $10 $10 S-96 Filming or Other Use of City Facilities-per day $1,037 $1,040 1 $1,058 25% Discount for Azusa-based nonprofit organizations ; Filming on Private Property ( $300 $300 $305 S-97 Registration Fee for Non-profit Businesses within a L $34 $35 $36 Commercial Building, i.e. banks, schools, etc. ** Rate adjusted by City Council Page 1 of 1 r City of Azusa Schedule of Fees and Charges Exhibit 9 j 1 ADMINISTRATIVE PROCESSING COSTS Approved Approved Proposed Servicer 2002-2003 2003-2004 2004-2005 Area _ Department/Description I; Fee/Unit Fee/Unit Fee/Unit I S-144 I Returned Check Processing r $25 $25 $25 S-145 Re-issuance of lost checks $69 $70 $71 S-146 Document Reproduction $0.50 $0.50 $0.50 $.15 each addl sheet No charge if the report is 4 pages or less Legal Size-per page - Letter Size-per page - _ - - S-147 Document Certification $18 $30 $31 S-148 Audio Tape Copy Service $34 $45 $46 S-149 Candidate Processing _ $25 $25** $25 Fee set by State Law S-150 Notary Service $10 $10** $10 Fee set by State Law Project specifications and plans $38 - $40 $41 , $10.00 addl if mailed S-88.1 ;Processing of Payroll Garnishments per Transactions-set by C $2 $5 $5 S-89 Map and Publication Production Sale To Azusa Residents-maximum _ $2 $5 $5 Blueprint Reproduction j $6 $10 $10 S-91 Code Updating-annual $166 $170 - $173 S-93 Records Research Service: 15 minutes or less 1 _ $11 $15 $16 Over 15 minutes-per 1/4 hour or part thereof $17 $20 $20 1 S-94 Bond Issuance and Administration-(includes extra$50 per hours _- $285 $300 $305 ** Rate adjusted by City Council Page 1 of 1 City of Azusa Schedule of Fees and Charges Exhibit 10 TRANSPORTATION Approved Approved Proposed Service 2002-2003 2003-2004 2004-2005 Area Department/Description Fee/Unit Fee/Unit Fee/Unit Monthly Foothill Transit Passes Senior/Disabled $81$5 $10/$7 $10/$7 Student K-12 $14/$8.75 $18/$12.75 $18/$12.75 CollegeNocational _ $17/410.50 $21/$14.50 $21/$14.50 Local Lines _ $37/$23 $45/$31 $46/$32 i"Express 3" $81/$61 $95/$75 $97/$76 'Express 4" $90/$70 $90/$70 $92/$71 "Express 5" $99/$79 $115/$95 $117/97 Discounted passes are available to eligible users and on a first come-first serve basis. Rates to change February 2003. _ Dial-A-Ride Transit(one-way) Medical and Social Services: Azusa, Covina, Duarte, Glendora $0.50 $0.50 $0.50 Baldwin Park, Monrovia, San Dimas, West Covina $1.50 $1.50 $1.50 Non-medical appointments limited to City limits 1 $0.50 - _ $0.50 $0.50 Senior Lunch Program _- _ $0.25 $0.25 $0.25 Available to eligible users _ Metrolink Monthly Passes City residents save$25 on monthly passes Variable Variable Variable Employees of Azusa businesses receive$15 or a match of the amount offered by the _ employer up to a limit of$25. _ ! Variable ! Variable Variable Page 1 of 1 City of Azusa Schedule of Fees and Charges i Exhibit 12 IMINE GIS MAPS Approved Approved Proposed Area � Department/Description 2002-2003 2003-2004 2004-2005 Item Fee/Unit Fee/Unit Fee/Unit — S-16.1 Paper Map Products Price List-$60.00 per hour 1. Public Access Terminal-Screen Viewing $0 $0 $0 2. City Map Books $6 $10 $10 3. A Size Plot; 8.5 X 11 _ $9 $10 $11 4. A Size Plot: 8.5 x 11 with photo $12 $15 $16 15. B Size Plot: 11 x 17 _ $9 j $10 $11 6. B Size Plot: 11 x 17 with photo _ $12 $15 _ $16 7. C Size Plot: 17 x 22 $25 $25 $25 8. C Size Plot: 17 x 22 with photo $31 $35 $36 19. D Size Plot: 34 x 22 _ _ $47 $50 $51 10. D Size Plot: 34 x 22 with photo $62 $65 $67 11. E Size Plot: 34 x 46 _ $78 $80 $81 112. E Size Plot: 34 x 46 with photo $124 $130 $132 13. Zoning Citywide Book(11 x 17 sheets) $47 $50 $51 14. City General Plan Land Use or Zoning Map(3 x 5 ft.) $25 $25 $25 15. City General Plan Land Use or Zoning Map(6 x 6 ft.) $47 $50 $51 16. Hourly Charge for Custom Mapping Work-$60.00 $62 $65 $67 1 Page 1 of 1 City of Azusa Schedule of Fees and Charges Exhibit 13 Redevelopment Approved Approved Proposed Service I 2002-2003 2003-2004 2004-2005 Area Department/Description Fee/Unit Fee/Unit Fee/Unit S-480 Loan Subordination Fee _ $150 $200 $204 Loan Fee Processing Page 1 of 1