HomeMy WebLinkAboutAgenda Packet - September 13, 2004 - CCAGENDA
SPECIAL MEETING
OF THE CITY COUNCIL,
AND THE REDEVELOPMENT AGENCY
AZUSA LIGHT AND WATER MONDAY, SEPTEMBER 13, 2004
729 NORTH AZUSA AVENUE 6:30 P.M.
1. PRELIMINARY BUSINESS
• Call to Order
• Pledge to the Flag
• Roll Call
[I. PUBLIC PARTICIPATION - Please note that public comments are welcomed by recognition of
the Mayor.
III. CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code Sec. 54957.6)
Agency Negotiators: City Manager J. Gutierrez and Assistant City Manager R. Person
Organizations/Employee: IBEW and APOA
B. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8).
Address: 726 N. Dalton, Azusa, CA 91702 (Ruelas)
Agency Negotiators: City Manager Gutierrez, and Assistant City Manager Person
Under Negotiation: Price and Terms of Payment
IV. AGENDA ITEMS
A. Discussion Regarding Foothill Shopping Center and Potential Developer.
B. Discussion Regarding Block 36 and Potential Developer.
C. Discussion Regarding Draft Request for Proposals for the Kincaid Pit
V. ADIOURNMENT
A. Adjourn
AGENDA ITEM
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: SHARON W. HIGHTOWER, ECONOMIC AND COMMUNITY DEVELOPMENT
DIRECTOR
VIA: JULIE A. GUTIERREZ, CITY MANAGER
DATE: SEPTEMBER 13, 2004
SUBJECT: KINCAID PIT PROPOSAL REQUIREMENTS
RECOMMENDATION
There is no recommendation. The information is being provided for discussion purposes only.
BACKGROUND
The Kincaid Pit is a former gravel mine bisected by the 210 Freeway. The northern portion of
the Pit is 60% in Azusa and 40% in Irwindale. The property is owned by Vulcan and is vacant
except for one billboard in each city. The property is accessible from Irwindale Avenue and
from Foothill Blvd. abutting Costco. The staffs of the cities of Azusa and Irwindale have been
discussing the potential development of the Kincaid Pit for some time.
Most recently the discussion has centered on the procedure to be used to select a potential
developer for a commercial project in the Pit. There are three developers interested in
proposing a project: Granite Land Company, RKR Incorporated, and a sign company venture
represented by Ed Dado.
Staff has prepared Proposal Requirements based on Azusa's standards and these are still
being reviewed by Irwindale staff. These Requirements will be used to ensure that all
proposals are comparable in format and content so they can be properly analyzed as well as
outlining the selection process. The intent is to send the Proposal Requirements with a cover
letter signed by the City Managers of the two cities to the three interested groups.
Honorable Mayor and City Council Members
Selection Of A Housing Rehabilitation Program Consultant For Administration Of The City's Single Family
Housing Rehabilitation Program
September 20, 2004
Page 2
ISSUES
The City Council needs to discuss the following issues:
1. Is the Project Description still acceptable?
2. Should a City Council member be included on the Selection Panel or allow staff to
rank the proposals and submit a joint recommendation to the two City Councils?
3. Is the City Council still willing to accept a proposal that includes having a billboard
in some form in the Azusa portion of the project?
FISCAL IMPACT
There is no fiscal impact as a result of this discussion. Potential development of the site
could have a significant fiscal impact dependent on the type of development and investment
required by the City.
SWH
Attachments: Proposal Requirements, August 2004
CITIES OF AZUSA AND IRWINDALE
KINCAID PIT PROJECT
PROPOSAL REQUIREMENTS
August 2004
Description of Project
The developer must acquire a fee interest in the North Pit and possibly the right to
construct, operate and use a retention basin on the South Pit. The design of the project
shall be consistent with the design guidelines of Azusa and Irwindale, which are based
on a similar design theme—Spanish Mission design. Developer shall also obtain
architectural review and other approvals for the project from both Azusa and Irwindale
for the portions of the project that fall within the boundaries of the respective cities.
The project shall be a retail center of approximately 200,000 square feet. Developer
shall maximize the sale tax revenue by soliciting tenants that produce significant
amounts of sales tax revenue, such as the following: electronics, home improvement,
general merchandise, food, clothing, sporting goods, etc. It is anticipated that the
construction cost of preparing the site for development, i.e., filling in the pit and
constructing appropriate drainage and other improvements, will exceed $8,000,000.
It. Issues to Analyze
The following are the major issues to be analyzed and solutions proposed for
• Drainage—use of the South Pit via pipe under 1-210, pumping to Foothill or the
river, or other solution, including how to maintain
• Access—each end of the property
• Fill dirt—including elevation, hours, number of trucks, routes, source of fill, etc.
• Traffic—improvements needed, including freeway ramp, signals, and experience
with Caltrans
• Existing billboards—potential for integrating, removal, etc.
• Details of grading
• Financial assistance
III. Developer/Development Team Information
All proposals must include the following information describing the development team.
A. Identification of Development Entity. The Agency will accept proposals
from entities and/or a combination of entities including, but not limited to, private
corporations, for-profit developers, non-profit developers and private individuals. Joint
ventures or partnerships formed for the purpose of strengthening team qualifications are
acceptable. Legal and financial development entities formed for the development will
provide a description of its legal and financial responsibilities and liabilities as part of the
submittal package.
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Proposals shall describe the development firm's past experience and expertise on
similar (size, mixed use, type, etc.) projects. Overall, the proposal shall provide a
description of the development team's approach to this project. In addition, the
proposal shall include a preliminary development budget and stabilized operating
proforma. Please include in the proposal preliminary conceptual proformas that identify
all pertinent costs associated with the cost of development (development proforma) and
operations (operating proforma). Be sure to clearly identify all assumptions, sources of
costs information, financial projections, N01, etc.
B. Identification of Developer and Associates. The proposal shall include
the following information with respect to the Developer and associated members of the
team:
• Name, address, telephone, e-mail and fax number of the development
entity. Responses shall identify a specific contact person(s).
• Identification and organization of development entity (individual, company,
corporation, partnership, joint venture, etc.).
Identification of principals of the development organization (e.g. corporate
officers, principal stockholders, general and limited partners) and manager
responsible for the project.
Indicate any relationship the development entity may have with a parent
corporation, subsidiaries, joint ventures or other entities.
• Identification of the roles and expertise of the development team. For
example, architectural firm, principal associates or consultants to work
with the development team on the project.
C. Financial Capability. The proposal shall include the following information
with respect to the Developer and associate members of the team:
• Copies of annual reports, financial rating reports or other documents
indicating the financial condition of the development entity.
• Statement indicating how the development entity proposes to finance the
project. The statement should show the proposed source(s) of financing.
• List of names and addresses of bank(s) and/or financial institutions the
development team may use and references. Include a history of the
financial partnerships. To support the proposal, a letter of
recommendation from the development entity's bank would be helpful in
assessing qualifications.
D. Development Experience. The proposal shall include the following
information with respect to the Developer and associate members of the team:
• Provide a list of similar projects in which the developer and team have
participated. The list should include, but is not limited to, a description of
the project's location, type, size, design features and development time
frame.
• Identify the development team's past experience in working with a local
community and city to arrive at development concept consensus.
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• Submit descriptions and illustrations of the proposed architect's work on
development projects that have been built or are under construction.
These should be similar in scale and mix of proposed uses if possible.
• Identify the development team's past experience and explain each
person's role and expertise in areas such as development, leasing,
architecture, project financing, marketing, community consensus building,
and project management. Identify the overall team leader responsible for
coordinating the project.
• Describe experience with the ownership and management of completed
projects.
• Provide any other relevant information regarding the ability of the
developer and the development team to complete projects of this size,
caliber, and scope.
IV. Submission Requirements
A. Format. Submissions shall be 8 Yz° X 11" in size. Illustrations, graphs,
charts, and renderings may be submitted in larger sizes. Color prints are acceptable.
B. Quantity. Ten (10) copies and one unbound, suitable for reproduction
copy of the submission shall be delivered to each city.
C. Deadline: November 1, 2004
5:30 PM
D. Proposal submission materials shall be sent to:
City of Azusa
Economic and Community Development Director
213 E. Foothill Boulevard
Azusa, California 91702
City of Irwindale
Economic Development Manager
5050 N. Irwindale Avenue
Irwindale, California 91706
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