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HomeMy WebLinkAboutResolution No. 96-C330 0 RESOLUTION NO 96—C33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE FINANCE DEPARTMENT THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: SECTION 1. The Government Code of the State of California at Section 34090 authorizes the destruction of certain City records upon the written approval of the City Attorney and the adoption of a Resolution by the City Council authorizing such action. SECTION 2. The City Attorney has filed his written consent to the destruction of records, documents, instruments, books and papers described hereinafter. SECTION 3. The attached list of City Finance records, documents, instruments, books or papers are no longer required and may be destroyed. SECTION 4. This Resolution shall become effective immediately. SECTION 5. The City Clerk shall certify to the adoption of this Resolution. ADOPTED AND APPROVED this 18th day of March , 1996. MAYOR I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Azusa at a regular meeting thereof, held on the 18th day of March 1996 by the following vote of the Council: AYES: COUNCILMENIBERS:HARDISON, MADRID, NARANJO, BEEBE, ALEXANDER NOES: COUNCILMENIBERS: NONE ABSENT: COUNCILMEMBERS: NONE CITY CLERK APPROVED: CITY ATTORNEY 0 CITY OF AZUSA REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS MARCH 18, 1996 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GEOFF CRAIG, DIRECTOR OF FINANCE I respectfully request authority to destroy the following departmental records: Box No. Description of Contents Dates 96983071 General Ledger Revenues & Expenditures 6/30/87 General Ledger Summary 1990-91 96983075 Treasurer's Report Aug 1990 - June 1992 96983076 Duplicate Deposits 1976- 1991 96983077 Duplicate Deposits 1976- 1991 96983078 Duplicate Deposits 1976 -1991 96982557 Wells Fargo Checks 87301 - 92200 1991 96982558 Wells Fargo Checks 92201 - 97000 1992 96982559 Wells Fargo Checks 97001 - 003800 1992 96983110 Cash Receipts Nov 1991- Feb 1992 96983111 Cash Receipts July 1991 - Oct. 1991 96983112 Cash Receipts March 1992 - June 1992 96983113 Journal Entries July 1992 - Dec 1992 96982492 Accounts Payable - Miscell.A - Azusa USD 1991-92 96982493 Accounts Payable - Azusa Valley - Butler 1991-92 96982494 Accounts Payable - Miscell.A - Containerized 1991-92 96982495 Accounts Payable - Conti Paint - Emerson 1991-92 96982496 Accounts Payable - EDD - Gutierrez 1991-92 96982497 Accounts Payable - Miscell.H - Miscell.K 1991-92 96982498 Accounts Payable - Kaplan - Master K-9 1991-92 96982499 Accounts Payable - Pedroza - Russel 1991-92 96982500 Accounts Payable - Miscell.S - Spiegel 1991-92 96982501 Accounts Payable - Spragues - University 1991-92 96982502 Accounts Payable - West - Zuno 1991-92 96982503 Accounts Payable - Prudential - Orta 1991-92 96982504 Accounts Payable - GTE 1991-92 96982505 Accounts Payable - Owl Rock 1988- 1991 96982230 Expenditures and Revenues 1989-90 96982524 Journal Entries July - Dec 1989 96982525 Journal Entries Jan - June 1990 96982218 Revenues Nov 1984 96982221 Expenditures and Revenues 1984 96982539 Accounts Payable - Maydwell 1991-92 96982023 Multilith Work Orders 1992-93 96982025 Project Accounting 1991-92 96576862 Accounts Payable - Utilities/Burke Williams 1990-92 & Sorensen/America Tel. (AT&T) 96576864 Accounts Payable Warrant Registers 1991-92 96982535 Cash Receipts Oct - Dec 1992 96982536 Cash Receipts July - Sept 1992 96982845 Finance Dept. General Correspondence Various 96982846 Finance Dept. General Correspondence Various 0 0 of Finance Date: Consent is`he ieby given to destroy the records enumerated above: City Attorney : � C 1�2ti Date: l /IGr11R l l9 1(� Certified by City Clerk i Council File No : 96-C33 Date : March 18, 1996