HomeMy WebLinkAboutResolution No. 98-C030RESOLUTION NO. 98-C30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA WAIVING
FORMAL SEALED BIDDING AND AWARDING OF CONTRACTS FOR
HARDWARE AND SOFTWARE UPGRADES TO OPEN ENDED SYSTEMS
CORPORATION AND COGNOS CORPORATION.
WHEREAS, Section 2-537 of the Azusa Municipal Code requires City purchases over the amount of $5,000
to be awarded to the lowest responsible bidder after notice, and
WHEREAS, Section 2-536 of the Azusa Municipal Code requires the City Council to waive formal sealed
bidding procedures upon finding that the public welfare would be promoted by dispensing with them, and
WHEREAS, the market for Hewlett Packard minicomputer equipment is limited and all known vendors were
contacted, and
WHEREAS, Open Ended Systems Corporation submitted the lowest ofthree hardware bids in the amount of
$16,791.84, and
WHEREAS, Cognos is the only supplier of the development language PowerHouse which is used to run and
develop the Department's utility billing system, and
WHEREAS, the City has a need to upgrade its minicomputer system and software to meet the immediate and
complex needs of utility billing operations, and
WHEREAS, the Department has the immediate and time sensitive need to begin the process of upgrading its
in-house billing system for the Year 2000,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES HEREBY FIND AS
FOLLOWS:
Section 1. That conducting a formal "sealed" bidding process for the purchase and upgrade
ofthe Light and Water Department's Hewlett Packard 3000 and PowerHouse software would
be impracticable, useless and uneconomical and that the public welfare would be promoted
by dispensing with them, and
Section 2. That the formal "sealed" bidding process is waived, and
Section 3. That the purchase of hardware upgrade contracts sball be awarded to Open Ended
Systems Corporation in the amount of $18,177.17 and that the PowerHouse license
upgrade be awarded to Cognos is the amount of $37,086.45.
Section 4. That the Purchasing Officer is authorized to sign the various documerrts that are
necessary to effectuate the procurement and installation.
PASSED, APPROVED AND ADgPTED THIS 17TH DA"F FEBRUARY,1998.
MAYOR
I HEREBY CERTIFY that the foregoing Resolution No.9 8 - C 3 0 was duly adopted by the City
Council of the City of Azusa, at a regular meeting thereof, held on the 17TH day of FEBRUARY, 1998 by
the following vote of the Council.
AYES: COUNCILMEMBERS: Hardison, Stanford, Rocha, Beebe, Madrid
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None