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Home My WebLink AboutResolution No. 98-C184RESOLUTION N0. 98-C184 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING THE COMPENSATIONAND BENEFITS MEMORANDUMBETWEEN THE CITY AND THE HEAD START/STATE PRESCHOOL EMPLOYEES EFFECTIVE JULY 1, 1998. THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE AS FOLLOWS: WHEREAS: approving the application for licensing under the California Department of Social Services for the Azusa Head Start/State Preschool Program; and WHEREAS: it is appropriate to formally establish salaries and benefits for employees of this program for the fiscal year 1998-99; and WHEREAS: it is customary for the Management of the City ofAzusato receive, on a periodic basis, proposals for amendments to the memoranda and/or Resolutions that govern the compensation, benefits and working conditions of City employees, based upon changes in the consumer price index and other factors, and WHEREAS: the City Council acknowledged the Head Start/State Preschool employees working in the Library Department of the City of Azusa, and having the job titles as listed in Exhibits "A"; and WHEREAS: it is Management's practice to pattern its Head Start compensation after that of the Los Angeles County Schools, and it's Head Start benefits after those of the other City of Azusa employees, and WHEREAS: the County and the Head Start/State Preschool employees have come to an agreement with regard to every issue, and Management and its other employees have come to an agreement with regard to every issue, and WHEREAS: the new Compensation and Benefits Memorandum covering the City of Azusa Head Start/State Preschool employees for the period of July 1, 1998 through June 30, 1999, is attached hereto, NOW: THEREFORE, BE IT RESOLVED THAT THE City Council of the City of Azusa does hereby approve the Compensation and Benefits Memorandum attached hereto and directs the representatives of Management to affix their signatures thereon. The City Clerk shall certify the passage of the Resolution. 2"d day of November, 1998. I HEREBY CERTIFY that the foregoing Resolution was duly passed by the City Council of the City of Azusa at a regular meeting thereof held on this 2nd day of November, 1998. AYES: COUNCIL MEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE DEPUTY CITY CLERK 0 0 CITY OF AZUSA COMPENSATION AND BENEFITS MEMORANDUM COVERING THE HEADSTART/STATE PRE-SCHOOL PROGRAM EMPLOYEES EFFECTIVE 7-1-98 TABLE OF CONTENTS MANAGEMENT RIGHTS ............................................ 1 2. SALARY........................................................ 2 2.1. Automatic Payroll Deposit ...................................... 2 2.2. Acting Pay ................................................. 2 3. FORTY (40) 12 MONTH; FORTY (40) 10 MONTH & 11 MONTH; THIRTY-FIVE (35); AND THIRTY (30) HOUR WORK WEEK POSITIONS ......................... 3.1. Forty (40) -hour Work Week Positions -12 Months ..................... 3.1.1. Work Week ........................................... 3.1.2. Other Benefits ......................................... 3.2. Forty (40) -hour Work Week Positions -10 Months & 11 Months ............. 3.2.1. Work Week .......................................... 3.3. Thirty-five (35) -hour Work Week Positions ........................... 3.3.1. Work Week ........................................... 3.4. Thirty (30) -hour Work Week Positions .............................. 3.4.1. Work Week ........................................... 3.5. Benefits ................................................... 3.5.1. Bereavement Leave .................................. 3.5.2. Flexible Benefit Plan -Monthly Benefit Amount ................ 3.5.3. Eligibility .......................................... 3.5.4. Termination ....................................... 3.5.5. Employee Assistance Plan ............................. 3.5.6. Holidays .......................................... 3.5.7. Lay Off .......................................... 3.5.8. Life Insurance ...................................... 3.5.9. Long Term Disability ................................. 3.5.10. Sick Leave ........................................ 3.5.10.1. Reasons for Use of Sick Leave ..................... 3.5.10.2. Restrictions on Sick Leave ........................ 3.5.10.3. Accrual and Use ............................... 3.5.10.4. One -Fourth Conversion .......................... 3.5.10.5. One -Third Conversion ........................... 3.5.10.6. Conversion to Cash upon Retirement/Separation ........................... 3.5.10.7. Conversion to Service Credit Upon Retirement .......... 3.5.10.8. Conversion Deadline ............................ 3.5.11. Retirement .......................................... 3.5.12. Computer Loan Program ................................. 3.5.13. Court Leave ....................................... 4. TWENTY-FIVE (25) AND TWENTY (20) HOUR WORK WEEK POSITIONS .......... 4.1. Twenty-five (25) hour Work Week Position ......................... 4.1.1. Work Week .......................................... 4.2. Twenty (20) hour Work Week Position ............................ 4.2.1. Work Week ...................................... . .. . 4.3. Benefits .................................................. 3 3 3 3 3 4 4 4 4 4 5 5 5 5 6 6 6 6 6 6 7 7 7 8 8 8 10 10 10 10 10 11 0 0 4.3.1. Retirement .......................................... 11 4.3.2. Flexible Benefit Plan -Monthly Benefit Amount .................. 11 4.3.3 Eligibility ........................................... 11 4.3.4. Termination .......................................... 12 4.3.5. Holiday Pay .......................................... 12 5. FIFTEEN (15) HOUR WORK WEEK POSITIONS ............................. 12 5.1. Work Week ............................................... 13 5.2. Retirement ................................................ 13 6. TIMEKEEPING INTERVAL ........................................... 13 7. OVERTIME/COMPENSATORY TIME .................................... 13 8. ANTI -DISCRIMINATION ............................................ 13 9. LICENSE RENEWAL ............................................... 14 Ll r� CITY OF AZUSA COMPENSATION AND BENEFITS MEMORANDUM COVERING THE HEADSTART/STATE PRE-SCHOOL PROGRAM EMPLOYEES EFFECTIVE 7/1/98 1. MANAGEMENT RIGHTS The City reserves, retains and is vested with, solely and exclusively, all rights of management which have not been expressly abridged by specific provision(s) of this resolution or by law to manage the City, as such rights existed prior to the execution of this resolution. The sole and exclusive rights of Management, as they are not abridged by this resolution or by law, shall include, but not be limited to, the following: (1) To manage the Head Start/State Preschool generally and to determine the issues of policy. (2) To determine the existence or nonexistence of facts which are the basis of the Management decision. (3) To determine the necessity and organization of any service or activity conducted by the Head Start/State Preschool and expand or diminish services. (4) To determine the nature, manner, means and technology, and extent of services to be provided to the public. (5) To determine methods of financing. (6) To determine types of equipment or technology to be used. (7) To determine and/or change the facilities, methods, technology, means, and size of the work force by which the Head Start/State Preschool operations are to be conducted. (8) To determine and change the number of locations, relocations, and types of operations, processes and materials to be used in carrying out all Head Start/State Preschool functions including, but not limited to, the right to contract any work or operation of the Head Start/State Preschool. (9) To assign work to and schedule employees in accordance with requirements as determined by the Head Start/State Preschool and to establish and change work schedules and assignments. (10) To relieve employees from duties for lack of funds or lack of work or similar non -disciplinary reasons. (11) To establish and modify productivity and performance programs and standards. (12) To discharge, suspend, demote or otherwise discipline employees in accordance with Head Start/State Preschool policies. 1 0 0 AZUSA HEADSTART/PRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) (13) To determine job classification and to reclassify employees. (14) To hire, transfer, promote or demote employees for non -disciplinary reasons in accordance with departmental policies. (15) To determine policies, procedures and standards for selection, training and promotion of employees. (16) To establish employee performance standards including, but not limited to, quality and quantity standards and to require compliance therewith. (17) To maintain order and efficiency in its facilities and operation. (18) To establish and promulgate and/or modify rules and regulations to maintain order and safety in the Head Start/State Preschool which are not in contravention with this Agreement. (19) To take any and all necessary action to carry out the mission of the Head Start/State Preschool in emergencies. 2. SALARY Salaries shall be according to the attached Salary Scales designated as Exhibit "A". Starting salaries and advancement from one step to another will be in accordance with departmental policy. 2.1. Automatic Payroll Deposit The City will continue to offer Automatic Payroll Deposit in cooperation with any bank that utilizes the Automated Clearing House service. 2.2. Acting Pay An employee who is temporarily assigned with prior approval of the department head the duties of a position in a higher class for a period of more than 40 consecutive working hours shall be paid at the lowest range for the higher level class which provides at least a 5% increase but which does not exceed the top step of the range for the higher class. An employee who meets the forty hour requirement shall be paid at the higher rate from the first day of the temporary assignment. An employee shall not continue acting in a temporary assignment for more than an academic year. 2 AZUSA HEADSTART/PRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) 3. FORTY (40) 12 MONTH; FORTY (40) 10 MONTH & 11 MONTH; THIRTY-FIVE (35); AND THIRTY (30) HOUR WORK WEEK POSITIONS 3.1. Forty (40) -hour Work Week Positions -12 Months For the following positions, the work week shall be defined as forty (40) hours per week, eight (8) hours per day, twelve (12) months per year. Project Director Typist/Clerk 3.1.1. Work Week The regular work week for all employees covered by this category shall be forty (40) hours in a seven (7) day period beginning at 12:01 a.m. each Sunday and consists of five (5) days a week and eight (8) hours per day. Daily hours of work or shifts for employees within departments shall be assigned by the department head, as required to meet the needs of the department. 3.1.2. Other Benefits Vacation benefits as set forth by Azusa City Employees Association Memorandum of Understanding. An employee may convert into pay up to 50% of his or her annual vacation accural. An employee may convert into pay accrued vacation in excess of 50% of his or her annual accrual with the approval of the Department Head or City Administrator. 3.2. Forty (40) -hour Work Week Positions -10 Months & 11 Months For the following positions, the work week shall be defined as forty (40) hours per week, eight (8) hours per day, ten (10) months per year. 10 Month Social Worker Aide I For the following positions, the work week shall be defined as forty (40) hours per week, eight (8) hours per day, eleven (11) months per year. 11 Month Health Coordinator (RN) Parent Involvement Aide Education Coordinator 3 AZUSA HEADSTARTIPRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) 3.2.1. Work Week The regular work week for all employees covered by this category shall be forty (40) hours in a seven (7) day period beginning at 12:01 a.m. each Sunday and consists of five (5) days a week and eight (H) hours per day. Daily hours of work or shifts for employees within departments shall be assigned by the department head, as required to meet the needs of the department. 3.3. Thirty-five (351 -hour Work Week Positions For the following positions, the work week shall be defined as thirty-five (35) hours per week, seven (7) hours per day, ten months per year. Teacher I Teacher II 3.3.1. Work Week The regular work week for all employees covered by this category shall be thirty-five (35) hours in a seven (7) day period beginning at 12:01 a.m. each Sunday and consists of five (5) days a week and seven (7) hours per day. Daily hours of work or shifts for employees within departments shall be assigned by the department head, as required to meet the needs of the department. 3.4. Thirty (30) -hour Work Week Positions -10 Months & 11 Months For the following positions, the work week shall be defined as thirty (30) hours per week, six (6) hours per day. 10 Month Typist Clerk Health Aide I 11 Month Disabilities Coordinator Parent Involvement/Social Services Coordinator 3.4.1. Work Week The regular work week for all employees covered by this category shall be thirty (30) hours in a seven (7) day period beginning at 12:01 a.m. each Sunday and consists of five (5) days a week and six (6) hours per day. Daily hours of work or shifts for employees within departments shall be assigned by the department head, as required to meet the needs of the department. M 0 0 AZUSA HEADSTART/PRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) 3.5. Benefits The following benefits shall apply to employees who work a designated forty (40) or thirty-five (35) hour and (30) hour work week. 3.5.1. Bereavement Leave An employee may be permitted to take up to five (5) days of Bereavement Leave in the event of the death of a member of his or her immediate family. "Immediate family" member is herewith defined as a mother, father, brother, sister, spouse, child, mother- in-law, father-in-law, grandparents or relative living within the employee's household. Persons in loco parentis may also be considered under certain circumstances. Such leave shall not be charged against the employee's sick leave or vacation leave. In addition to Bereavement Leave, an employee may request up to two (2) days of Sick Leave in the event of the death of an immediate family member. Such leave shall be charged against the employee's accrued Sick Leave balance. 3.5.2. Flexible Benefit Plan -Monthly Benefit Amount The City will maintain the Flexible Benefit Plan at five -hundred sixteen dollars ($516.00) per month for each employee. This Plan can be used by the employee to pay, to the extent available, for qualified benefits as determined by the IRS. The employee understands that, in the event the total premiums and/or expenses for qualified benefits selected by him/her exceed the amount of the FBP, the excess shall be deducted from pre-tax wages of the employee. 3.5.3. Eligibility In order for an employee to be eligible for the FBP in any given month, he/she must be on payroll on the first work day (excluding recognized paid City holidays) of that month. A new employee will be eligible for the full FBP if he/she begins work on the first work day (excluding recognized paid City holidays) of the month. An employee whose date of hire is on the second work day (excluding recognized paid City holidays) of the month or thereafter will not be eligible for the FBP for that month. The FBP will be paid for the months of July and August for employees who, at the end of the school year, are given notice of reasonable assurance that they will return to his/her position the next school year. If an employee does not meet the qualifying work time in any given month, arrangements must be made with the Finance Department to reimburse the City for any benefits that have already been paid out on the employee's behalf for that month. The 5 0 0 AZUSA HEADSTART/PRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) Finance Department will notify the employee if he/she has not met the qualifying work time for eligibility for the FBP. 3.5.4. Termination The City will not be responsible for payment of any qualified benefits on behalf of an employee following the month of termination. If an employee wishes to continue his/her qualified benefits, advance payment for such qualified benefits will be deducted from the employee's final pay. 3.5.5. Employee Assistance Plan The City will provide an Employee Assistance Plan. 3.5.6. Holidays The employee shall receive time off with pay for the following holidays but only if the employee is paid for the workday that precedes or follows the holiday. July 4, 1998 Independence Day September 7, 1998 Labor Day November 11, 1998 Veteran's Day November 26, 1998 Thanksgiving Day November 25 & 27, 1998 Thanksgiving Holidays December 19, 1998 - January 3, 1999 Winter Break January 18, 1999 Martin Luther King Day February 12, 1999 Lincoln's Birthday February 15, 1999 Presidents' Day April 5-9, 1999 Spring Break May 31, 1999 Memorial Day 3.5.7. Lay Off In the event employees are laid off from their employment, a minimum of fifteen (15) calendar days notice will be given to each individual affected employee. Such notice shall be in writing and signed by an appropriate management employee. 3.5.8. Life Insurance The City shall provide term life insurance equal to twelve months of salary or $30,000, whichever is greater, excluding overtime and other forms of supplemental compensation, for each employee. 3.5.9. Long Term Disability The City will provide long-term disability insurance. R 0 0 AZUSA HEADSTARTIPRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) 3.5.10. Sick Leave Sick leave shall not be construed as a right which an employee may use at his or her discretion, but shall be allowed only in case of necessity or actual sickness or disability. 3.5.10.1. Reasons for Use of Sick Leave Sick leave shall be granted for the following reasons: (1) Personal illness or physical incapacity. (2) The illness of a member of the employee's immediate family (father, mother, sister, or brother), or members of the employee's household (husband, wife, and children) that require the employee's personal care and attention. (3) Enforced quarantine of the employee in accordance with Health Department regulations. (4) Medical, dental, and optical appointments. (5) Personal business not to exceed a maximum of two (2) days during any one (1) year. "Personal Business" means those items of personal business that can only be taken care of during regular working hours of the employee. Personal business leave shall be approved or disapproved by the department head in accordance with this section. The earning code PB shall be used for this purpose. "Personal Business" shall be debited against the employee's "Sick Leave" balance but "Sick Leave" taken as "Personal Business",leave shall not be counted with regard to the employee performance evaluation. 3.5.10.2. Restrictions on Sick Leave (1) Disability arising from any sickness or injury purposely self- inflicted. (2) Sickness or disability sustained while on leave of absence, other than regular vacation leave. (3) Disability or illness arising from compensated employment other than with the City. 7 0 0 AZUSA HEADSTART/PRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) 3.5.10.3. Accrual and Use Sick leave with pay shall accrue to employees at the rate of one day per month. One day equals the number of hours per day the employee is assigned to work; e.g. if an employee is assigned to work six (6) hours per day, the employee will accrue six (6) hours for each calendar month of paid employment, with unlimited accumulation. Sick leave shall not be taken in units of less than one-half hour. 3.5.10.4. One -Fourth Conversion If the employee has used more than three, but not more than five days of sick leave, including time spent on personal business or bereavement, he or she would have the following options. (1) Carry over the accrual and add it to his or her sick leave balance. (2) Convert, only to the extent that his/her balance is more than zero at the beginning of the new year, one-fourth of the accrual to vacation or convert one-fourth to cash (but no combination of these two); unused, unconverted leave would then be added to the employee's sick leave balance. 3.5.10.5. One -Third Conversion If the employee has used no more than three days of sick leave, including time spent on personal business or bereavement, he or she would havethe following options: (1) Carry over the accrual and add it on to his or her sick leave balance. (2) Convert, only to the extent that his/her balance is more than zero at the beginning of the new year, one-third of the accrual to vacation or convert one-third of it to cash (but no combination of these two); unused or unconverted leave would then be added to the employee's sick leave balance. 3.5.10.6. Conversion to Cash upon Retirement or Separation The employee may convert fifty percent (50%) of his or her accrued Sick Leave balance to cash upon death; disability retirement (if he or she has been employed by the City a minimum of five (5) years); or voluntary retirement (if he or she has been employed by the City a minimum of ten (10) years. Upon separation for other reasons the employee may convert fifty percent (50%) of his or her accrued Sick Leave balance to cash for hours in excess of E 0 0 AZUSA HEADSTART/PRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) three hundred twenty (320) hours to a maximum payment of two hundred forty (240) hours. 3.5.10.7. Conversion to Service Credit Upon Retirement Pursuant to the terms of the City's contract, as amended, with the Public Employees' Retirement System, upon voluntary retirement, the employee may convert 100% of his or her accrued Sick Leave balance, less any amount converted to cash, to retirement service credit. 3.5.10.8. Conversion Deadline A decision to convert sick leave according to the policies stated shall be made by March 31. 3.5.11. Retirement The City shall continue its contract with the Public Employees' Retirement System (PERS) under the "2% @ 55 full formula" plan and the increased level of the 1959 Survivor Benefit. The City shall continue to pay both the "employee" and "employer" share of the cost. The City amended its contract with the Public Employees' Retirement System to include the Employer -Paid Member Contribution in base pay during the final compensation period; service credit for unused sick leave; service credit for military service. 3.5.12. COMPUTER LOAN PROGRAM The Computer Loan Plan described below shall be made available to employees who are scheduled to work six (6) or more hours a day. Eligibility is limited to employees that have been employed a minimum of six (6) months. The equipment configuration shall be appropriate to the employee's position and career with the City. It is the employee's responsibility to negotiate the price for the equipment and to bring a copy of the order/quote to the City for approval rior to purchase. The employee shall apply for a loan with the City on a City provided loan application. If the employee qualifies, the City will fund the loan on an interest free basis. Loan payments must be by payroll deduction. Each loan payment period shall not exceed two years and the aggregate value of all loans) shall not exceed $5,000 per employee. In order for an employee to receive a loan under the Plan for equipment upgrades for purchase of equipment components, the employee must certify that he/she already owns the remaining components required to constitute a computer system. 0 0 0 AZUSA HEADSTART/PRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) Any remaining loan balance must be paid in full at time of separation of employment. Payment will be made directly and/or by deduction from the last paycheck. In the event an outstanding balance remains, the employee is responsible for making payment arrangements. The failure to make full payment will obligate the employee to pay the City's attorneys fees in any restitution process. 3.5.13. COURT LEAVE While on jury duty, an employee will receive full pay from the City, less any jury fees paid to the employee. For purposes of payroll, an employee must obtain validation from the jury clerk of time spend on jury duty. 4. TWENTY-FIVE (25) AND TWENTY (20) HOUR WORK WEEK POSITIONS 4.1 Twenty-five (25) hour Work Week Position For the following positions, the full-time workweek shall be defined as twenty-five (25) hours per week, five (5) hours per day, ten (10) months per year. (none) 4.1.1 Work Week The regular work week for all employees covered by this category shall be twenty-five (25) hours in a seven (7) day period beginning at 12:01 a.m. each Sunday and consists of five (5) days a week and five (5) hours per day, ten (10) months per year. Daily hours of work or shifts for employees within departments shall be assigned by the department head, as required to meet the needs of the department. 4.2 Twenty 120) hour Work Week Position For the following positions, the full-time work week shall be defined as twenty (20) hours per week, four (4) hours per day, ten months per year. Assistant Teacher I Assistant Teacher 11 Nutrition Aide I Disabilities Aide I 4.2.1 Work Week The regular work week for all employees covered by this category shall be twenty (20) hours in a seven (7) day period beginning at 12:01 a.m. each Sunday and consists of five (5) days a week and four (4) hours per day, ten (10) months per year. Daily hours of work or shifts for employees within departments shall be assigned by the department head, as required to meet the needs of the department. iD, 0 0 AZUSA HEADSTART/PRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) 4.3 Benefits The following benefits shall apply to employees who work a designated twenty-five (25) or twenty (20) hour work week. 4.3.1 Retirement Employees who work less than an average of twenty (20) hours per week in a fiscal year shall be enrolled in the Public Agency Retirement System. The City contributes 3.75% of the employee's wages and the employee contributes 3.75% of wages for this plan. Employees who are current members of the Public Employees' Retirement System shall be enrolled in accordance with Retirement law. The City will pay the employer's share only. The employee's share of 7% will be deducted from wages. 4.3.2 Flexible Benefit Plan -Monthly Benefit Amount The City will maintain the Flexible Benefit Plan at two -hundred thirty-five dollars ($235.00) per month for each employee. This Plan can be used by the employee to pay, to the extent available, for qualified benefits as determined by the IRS. The employee understands that, in the event the total premiums and/or expenses for qualified benefits selected by him/her exceed the amount of the FBP, the excess shall be deducted from pre-tax wages of the employee. 4.3.3 Eligibility In order for an employee to be eligible for the FBP in any given month, he/she must be on payroll on the first work day (excluding recognized paid City holidays) of that month. A new employee will be eligible for the full FBP if he/she begins work on the first work day (excluding recognized paid City holidays) of the month. An employee whose date of hire is on the second work day (excluding recognized paid City holidays) of the month or thereafter will not be eligible for the FBP for that month. The FBP will be paid for the months of July and August for employees who, at the end of the school year, are given notice of reasonable assurance that they will return to his/her position the next school year. If an employee does not meet the qualifying work time in any given month, arrangements must be made with the Finance Department to reimburse the City for any benefits that have already been paid out on the employee's behalf for that month. The Finance Department will notify the employee if he/she has not met the qualifying work time for eligibility for the FBP. 11 AZUSA HEADSTART/PRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) 4.3.4 Termination The City will not be responsible for payment of any qualified benefits on behalf of an employee following the month of termination. If an employee wishes to continue his/her qualified benefits, advance payment for such qualified benefits will be deducted from the employee's final pay. 4.3.5 Holiday Pay Employees shall be entitled to time off with pay on City -observed holidays. The number of hours of Holiday Pay shall be equal to the employee's average number of hours per day "on the payroll" during the five pay periods that immediately precedethe holiday. This provision shall take effect on the day that the City Council approves this Benefits Memorandum and shall not be retroactive. Holidays observed in 1998-99 shall be the following days provided the employee is on the payroll the day before the holiday or the day after. In the case of Christmas Day and New Year's Day where employees are on Winter Break, the employee must be on the payroll the day before winter break begins (December 18, 1998) or on the day Winter Break ends (January 3, 1998). September 7, 1998 Labor Day November 11, 1998 Veteran's Day November 26, 1998 Thanksgiving Day November 25 & 27, 1998 Thanksgiving Holidays December 19, 1998 - January 3, 1999 Winter Break January 18, 1999 Martin Luther King Day February 12, 1999 Lincoln's Birthday February 15, 1999 Presidents' Day May 31, 1999 Memorial Day Paid only for Christmas and New Year's Day 5. FIFTEEN (15) HOUR WORK WEEK POSITIONS For the following positions, the full-time work week shall be defined as fifteen (15) hours per week, three (3) hours per day, ten (10) months per year. There are no benefits assigned to this category other than those listed below. Assistant Teacher I Custodian Employees assigned to work less than twenty (20) hours each week shall not be entitled to time off with pay on holidays. 12 0 0 AZUSA HEADSTART/PRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) 5.1. Work Week The regular work week for all employees covered by this category shall be fifteen hours in a seven (7) day period beginning at 12:01 a.m. each Sunday and consists of five (5) days a week and three (3) hours per day, ten months per year. Daily hours of work or shifts for employees within departments shall be assigned by the department head, as required to meet the needs of the department. 5.2. Retirement Employees who work less than an average of twenty hours per week in a fiscal year shall be enrolled in the Public Agency Retirement System. The City contributes 3.75% of the employee's wages and the employee contributes 3.75% of wages for this plan. Employees who are current members of the Public Employees' Retirement System shall be enrolled in accordance with Retirement law. The City will pay the employer's share only. The employee's share of 7% will be deducted from wages. 6. TIMEKEEPING INTERVAL In compliance with FLSA, the minimum timekeeping interval shall be fifteen (15) minutes. Periods of time of seven (7) minutes or less shall be rounded down and periods of time of eight (8) minutes or more shall be rounded up. 7. OVERTIME/COMPENSATORY TIME Employees (excluding Program Coordinator) shall be entitled to overtime pay at the rate of time and one-half base pay or compensatory time off at the rate of time and one-half (i.e., one (1) hour worked equals one and one-half (1'/f) hours compensatory time earned) for all hours worked in excess of forty (40) hours within the employee's regular work week. For the purposes of this compensation and benefit memorandum, holiday pay, sick leave, and other compensated time off shall count for the hours. Overtime pay or compensatory time off for overtime shall be accumulated in no less than fifteen (15) minutes per day increments. When an employee works less than fifteen (15) minutes of overtime, the employee shall not receive compensatory time for such overtime. In order to be entitled to any compensation for overtime hours worked, such overtime work must have been authorized by the department head or the City Administrator. Accumulated compensatory time not taken off in the pay period in which it was earned, may be carried over to a maximum of eighty (80) hours. 8. ANTI -DISCRIMINATION The City shall not discriminate against any employee because of race, color, sex, age, national origin, political or religious opinions, or affiliations. The City shall amend any provisions of this compensation and benefit memorandum for the purpose of complying with any final order of the federal or state 13 0 0 AZUSA HEADSTARTIPRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) agency or court of competent jurisdiction requiring a modification or change in any provision or provisions of this document in compliance with state or federal anti -discrimination laws. 9. LICENSE RENEWAL The employee shall pay the cost of maintaining certification and licenses that are within the minimum requirements for the licensee's job. M11 0 0 AZUSA HEADSTART/PRE-SCHOOL PROGRAM BENEFITS AND SALARIES (7-1-98) INDEX Amount of Monthly Benefit 5,11 Automatic Payroll Deposit 2 Benefits 5,11 Bereavement Leave 5 COMPUTER LOAN PROGRAM 9 Eligibility 5,11 Employee Assistance Plan 6 FIFTEEN (15) HOUR WORK WEEK POSITIONS 12 Flexible Benefit Plan 5,11 FORTY (40) 12 MONTH; FORTY (40) 10 MONTH & 11 MONTH; THIRTY-FIVE (35); AND THIRTY (30) HOUR WORK WEEK POSITIONS 3 Forty (40) -hour Work Week Positions -10 Months & 11 Months 3 Forty (40) -hour Work Week Positions -12 Months 3 Holiday Pay 12 Holidays 6,12 Lay Off 6 Life Insurance 6 Long Term Disability 6 MANAGEMENT RIGHTS 1 Other Benefits 3 OVERTIME/COMPENSATORY TIME 13 Retirement 8,9,11,13 SALARY 2, 6,12 Sick Leave 7,8 Termination 6,12 Thirty (30) -hour Work Week Positions 4 Thirty-five (35) -hour Work Week Positions 4 TIMEKEEPING INTERVAL 13 TWENTY (20) HOUR WORKWEEK POSITIONS 10 TWENTY-FIVE (25) HOUR WORKWEEK POSITIONS 10 Work Week 3, 4, 10, 13 CITY OF AZUSA OPERATION HEAD STARTSTATE PRESCHOOL SALARYSCALE Effective July 1, 1998 10 11 12 13 14 15 22.0558 WORK HAS JOB HOURLY RATE MONTH CLASS PROJECT DIRECTOR 1 8164 ASSISTANT TEACHER 115 HR 2 8162 ASSISTANT TEACHER 120 HR 3 8152 ASSISTANT TEACHER II 4 8159 EDUCATION COORDINATOR 5 8160 HANDICAP COORDINATOR 6 8166 PARENT INVOLV. COORDINATOR 6 8153 HEALTH AIDE 1 7 8165 HEALTH AIDE 1 8 8165 HEALTH COORDINATOR (RN) 9 8163 NUTRITION AIDE 1 10 8166 PARENT INVOLV/VOL AIDE it 8161 OCIAL WORKER AIDE 1 12 8157 EACHER 1 13 8151 TEACHER II 14 8156 TYPIST/CLERK 15 8155 TYPIST/CLERK 16 8155 CUSTODIAN 17 8169 CITY OF AZUSA OPERATION HEAD STARTSTATE PRESCHOOL SALARYSCALE Effective July 1, 1998 10 11 12 13 14 15 22.0558 WORK HAS 24.6239 WEEK MONTH CITY MONTHLY RATE 29.7602 31.0442 PROJECT DIRECTOR 40 173 ASSISTANT TEACHER 115 HR 15 65 ASSISTANT TEACHER 120 HR 20 87 ASSISTANT TEACHER II 20 87 EDUCATION COORDINATOR 40 173 HANDICAP COORDINATOR 30 130 PARENT INVOLV. COORDINATOR 40 173 HEALTH AIDE 1 20 87 HEALTH AIDE 1 30 130 HEALTH COORDINATOR (RN) 20 87 NUTRITION AIDE 1 30 130 PARENT INVOLV/VOL AIDE 40 173 OCTAL WORKER AIDE 1 20 87 EACHER I 35 152 TEACHER H 35 152 TYPIST/CLERK 40 173 TYPIST/CLERK 30 130 CUSTODIAN 15 65 CITY OF AZUSA OPERATION HEAD STARTSTATE PRESCHOOL SALARYSCALE Effective July 1, 1998 10 11 12 13 14 15 22.0558 23.3398 24.6239 25.9080 27.1920 28.4761 29.7602 31.0442 32.3283 33.6124 34.8964 36.1805 37.4646 38.7486 40.0327 9.2077 9.4500 9.6981 9.9519 10.2173 10.4885 10.7654 11.0481 11.3365 11.6192 11.7692 12.25% 12.5827 12.9115 13.2519 9.2077 9.4500 9.6981 9.9519 10.2173 10.4885 10.7654 11.0481 11.3365 11.6192 11.7692 12.2596 12.5827 12.9115 13.2519 10.0269 10.2865 10.5577 10.8404 11.1231 11.4173 11.7173 12.0288 12.3462 12.6692 13.0038 13.3442 13.6962 14.05% 14.4288 16.5808 17.0192 17.4692 17.9308 18.4038 1&8885 19.3846 19.8923 20.4173 20.95% 21.5077 22.0731 22.6558 23.2558 23.8673 16.5808 17.0192 17.4692 17.9308 18.4038 1&8885 19.3846 19.8923 20.4173 20.95% 11.5077 22.0731 22.6558 23.2558 23.8673 16.5808 17.0192 17.4692 17.9308 18.4038 18.8885 19.3846 19.8923 20.4173 20.95% 21.9477 22.0731 22.6558 23.2558 23.8673 8.4519 8.6712 &9019 9.1385 9.3750 9.6231 9.8769 10.1365 10.4019 10.6788 10.9615 11.2500 11.5442 11.8500 12.1615 8.4519 8.6712 8.9019 9.1385 9.3750 9.6231 9,8769 10.1365 10.4019 10.6788 10.9615 11.2500 11.5442 11.8500 12.1615 18.2365 18.7212 19.2115 19.7192 20.2385 20.7692 21.3173 21.8827 22.45% 23.0481 23.6538 24.2769 24.9173 25.5750 26.2500 8.5385 &7635 8.9942 9.2308 9.4731 9.7212 9.9808 10.2404 10.5115 10.7885 11.0769 11.3654 11.6654 11.9712 12.2885 9.1269 9.3692 9.6115 9.8654 10.1308 10.3962 10.6673 10.9500 11.2385 11.5327 11.8385 12.1500 12.4731 12.8019 13.1365 &6769 8.9019 9.1385 9.3808 9.6231 9.8769 10.1365 10.4077 10.6788 10.9615 11.2500 11.5500 11.8500 12.1615 12.4846 12.2481 12.5712 12.9000 13.2404 13.5865 13.9442 14.3135 14.6885 15.0808 15.4731 15.8827 16.3038 16.7308 17.1750 17.6294 13.5404 13.8981 14.2615 14.6423 15.0231 15.4212 15.8250 16.2462 16.6731 17.1115 17.5615 18.0231 18.5019 18.9865 19.4885 8.0308 8.2385 &4577 8.6827 8.9077 9.1442 9.3865 9.6346 9.8885 10.1481 10.4135 10.6904 10.9673 11.2615 11.5558 8.0308 8.2385 &4577 8.6827 &9077 9.1442 9.3865 9.6346 9.8885 10.1481 10.4135 10.6904 10.9673 11.2615 11.5558 8.5.785 8.7635 8.9942 9.2308 1 9.4731 1 9.7212 1 9.9808 1 10.2404 1 10.5115 1 10.7885 1 11.07691 11.36541 11.66541 11.9712 1 12.28&5 3,823 4,046 4,268 4,491 0.713 4,936 5,158 5,381 5,604 5,826 6,049 6,271 6,494 6,716 6,939 599 614 630 647 664 682 700 718 737 755 765 797 818 839 861 801 822 844 866 889 912 937 961 986 1,011 1,024 1,067 1,095 1,123 1,153 872 895 919 943 968 993 1,019 1,047 1,074 1,102 1,131 1,161 1,192 1,223 1,255 2,874 2,950 3,028 3,108 3,190 3,274 3,360 3,448 3,539 3,633 3,728 3,826 3,927 4,031 4,137 2,156 2,212 2,271 2,331 2,392 2,456 2,520 2,586 2,654 2,725 2,796 2,870 2,945 3,023 3,103 2,874 2,950 3,028 3,108 3,190 3,274 39360 3,448 3,539 3,633 3,728 3,826 3,927 4,031 4,137 735 754 774 795 816 937 859 882 905 929 954 979 1,004 1,031 1,058 1,099 1,127 1,157 1,188 1,219 1,251 1,284 1,318 1,352 1,388 1,425 1,463 1,501 1,541 1,581 743 762 782 803 814 846 868 891 915 939 964 989 1,015 1,041 1,069 1,186 1,218 1,249 1,283 017 1,352 1,387 1,424 1,461 1,499 1,539 1,580 1,622 1,664 1,708 1,582 1,624 1,666 1,710 1,756 1,802 1,849 1,898 1,948 1,999 2,052 2,106 2,162 2,219 2,277 755 774 795 816 837 859 882 905 929 954 979 1,005 1,031 1,058 1,086 1,858 1,907 1,957 2,008 2,061 2,115 2,171 2,228 29287 2,347 2,409 2,473 2,538 2,605 2,673 2,054 2,108 2,163 2,221 2,279 2,339 2,400 2,464 29529 2,595 2,663 2,734 2,806 2,880 2,956 1,392 1,428 1,466 1,505 1,544 1,585 1,627 1,670 1,714 1,759 1,805 1,853 1,901 1,952 2,003 1,044 1,071 1,100 1,129 1,158 1,189 1,120 1,252 1,286 1,319 1,354 090 1,426 1,464 1,502 555 1 570 .585 1 600 j 616 1 632 1 649 1 6661 6931 701 1 7201 739 1 7581 778 1 799 DERIVED FROM THE LOS ANGELES COUNTY OFFICE OF EDUCATION HEAD START/STATE PRESCHOOL APPROVED SALARY SCHEDULE Q 100.00% OF 7/1/98 SCHEDULE.